courier & shipping instructions - 2018.eglx.com · complete required forms above & send...

14
COURIER & SHIPPING INSTRUCTIONS Deliveries must be made before the show opens each day. Please advise Show Management of any expected deliveries. Exhibitor material should arrive on Thursday, October 25th and not before. Shipments will not be accepted at the Convention Center after 12:00pm on Friday, October 26th. Any restocking through the loading docks will need to be planned in advance through show management, and a fee may apply. If you need help with advanced warehousing, shipping and customs brokerage please see the «preferred show suppliers» section in the Exhibitor Handbook, for TWI Canada’s contact information. DELIVERY ADDRESS INFORMATION All shipments should be consigned to: Your Company Name & Booth Number Your Contact Name c/o EGLX 2018 Metro Toronto Convention Centre, South Building, Hall D 222 Bremner Boulevard Toronto, Ontario M5V 3L9 Canada *Please note that during show days, any large deliveries that require the use of the loading docks must be arranged and approved by show management prior to the event.*

Upload: others

Post on 15-Sep-2019

0 views

Category:

Documents


0 download

TRANSCRIPT

COURIER & SHIPPING INSTRUCTIONS

Deliveries must be made before the show opens each day. Please advise Show Management of any expected deliveries. Exhibitor material should arrive on Thursday, October 25th and not before. Shipments will not be accepted at the Convention Center after 12:00pm on Friday, October 26th. Any restocking through the loading docks will need to be planned in advance through show management, and a fee may apply.

If you need help with advanced warehousing, shipping and customs brokerage please see the «preferred show suppliers» section in the Exhibitor Handbook, for TWI Canada’s contact information.

DELIVERY ADDRESS INFORMATION

All shipments should be consigned to:

Your Company Name & Booth NumberYour Contact Name

c/o EGLX 2018Metro Toronto Convention Centre, South Building, Hall D

222 Bremner Boulevard Toronto, Ontario M5V 3L9

Canada

*Please note that during show days, any large deliveries that require the use of the loading docks

must be arranged and approved by show management prior to the event.*

RESTOCKING

The loading docks in the south building will close to all exhibitors at 10:00am on Friday, Oc-tober 26th, 2018. Any use of the loading docks thereafter must be arranged and approved by show management prior to the event, and may incur a cost.

MOVE OUT

Any shipments that need to be shipped after the show, must be picked up on Sunday Oc-tober 28th, after 6:00pm, and before 11:59pm. Any shipments left behind will be stored in the Robinson Show Services warehouse until the exhibitor has it shipped, at the exhibitor’s expense.

ADVANCED WAREHOUSING & CUSTOMS BROKERAGE

TWI Canada is the preferred customs broker for EGLX, and works directly with customs and other logistics companies to make sure your shipments are delivered on time. For fur-ther information on customs, transportation or shipments please refer to our 2018 Exhibitor Handbook posted on our website at https://eglx.ca/exhibitors-info or feel free to contact Simba at 647-785-1795 or [email protected] / Mylene at 647-835-5439 or [email protected]

Thank You!

255 Front Street West, Toronto, Ontario M5V 2W6T: (416) 585-8199 | www.mtccc.com2018-19 Page 1 of 1

Canada Customs Regulations

Customs Regulations and Customs BondsEquipment and exhibits, in most cases, may be brought in free of duties and taxes, provided that, a Customs Broker provides a bond to cover all imports to the show.

Exhibitors not using a Customs Broker may be required to post a deposit, or pay duties and taxes, with Canada Customs.

It is recommended that associations contact a customs broker to have their event recognized with Canada Customs, providing them and their exhibitors an opportunity to obtain maximum benefits.

Material accompanying exhibitorsHand baggageIf exhibitor staff bring any equipment or display material with them via aircraft, the exhibitor must have with them an equipment list showing description, country of origin and value.

When going through customs at the airport, the exhibitor will declare their goods. If the show is recognized, customs will give them documentation (Customs C6 Form) to give to the customs broker when they arrive at the show. If the show is not recognized, the exhibitor will be required to pay full duties and taxes or post a deposit with customs (direct to customs).

When leaving Canada with the equipment, documentation must be validated by Canada Customs at the airport prior to leaving the country.

Private VehicleThe United States and Canada have now adopted a mandatory advanced electronic notification system. For this reason, it is recommended that any exhibitors wanting to drive their goods across the border contact a customs broker.

Imported Advertising Material (including give-away samples)Advertising material including give-away items are free of duties and taxes, provided your event meets certain Canada Customs requirements. Please contact your customs broker to further assist.

Bonded Goods Sold at the ShowCustoms Brokers are prepared to handle any release of this type of transaction. The exhibitor or their client must issue payment for duty, taxes and brokerage fees before material can be cleared from the show site.

If the above has not been complied with at the end of the show move-out period, the goods must be removed at the exhibitor’s expense to a Bonded Warehouse for subsequent duty and tax payment and clearance.

Exhibitors wishing to contact Canada Customs directly may call:

Canada Border Services AgencyInternational Exhibitions & Convention Services Program1980 Matheson Boulevard EastP.O. Box 7000, Station “A”Mississauga, Ontario L5A 3A4T: (905) 803-5261F: (905) 803-5388E: [email protected]

 

Tel: 905.812.1124 Fax: 905.812.0133 E-mail: [email protected] Web: www.twigroup.com

   

 

Enthusiast Gaming Live Expo  

Metro Toronto Convention Centre Toronto, ON

October 26-28, 2018

 

Customs Clearance & Transportation Services

TWI Canada has been appointed by EGLX as the Official Customs Broker & Transportation Provider for all shipments originating outside of Canada. Using the official broker will eliminate the possibility of materials being held at the border by the Canada Border Services Agency (Canada Customs) due to improper or insufficient documentation, resulting in these same materials arriving too late or not at all. We will assist all Exhibitors with their temporary imports, permanent entries & export of Exhibit Materials.

Please Note: Exhibitors using their own broker will have to arrange their own bond or cash deposit with Canada Customs at the point of entry into Canada.

TWI Canada will provide the following services: Advanced warehouse open 30 days prior to the show with Storage & Delivery for

$39/100lbs (300lbs minimum Charge) On-site service from the first move-in day to the last day of move-out Post all securities and bonds with Canadian Border Services Agency Prepare the proper Customs entries to account for any sales you may make & remit the

payments to Customs Prepare outbound export documents, bills of lading and provide U.S. Customs

Clearance, when required, as well as providing shipping labels

For more information, please contact:

Shannon Trotter Phone: 905.812.1124 ext. 6401 Mobile: 647.282.6794 Email: [email protected]

Owen Hickey Phone: 905.812.1124 ext. 6406 Mobile: 416.668.7990 Email: [email protected]

 

Tel: 905.812.1124 Fax: 905.812.0133 E-mail: [email protected] Web: www.twigroup.com

Form Checklist

Customs & Transportation Services Order Form (Mandatory) - Please ensure that all fields, including credit card information and client signature (at

bottom of form), are completed. - Note: IRS# (U.S. Tax ID, or E.I.N.) is required if goods will be returning to the USA.

Commercial Invoice / Packing List (Mandatory)

- Complete all required information per example provided. - All invoices MUST include detailed descriptions (using general terms), countries of origin,

and values for all items in the shipment. - For shipments that include electronics, please also provide the brand name and model #

for each item in the description.

Advanced Warehouse Order Form - Required for any shipments that will be arriving at the advanced warehouse prior to the

event move-in. - Please ensure that all fields, including credit card information and carrier/shipment

information, are completed.

Certificate of Registration (CF4455) - Required for all shipments from the USA.

**NOTE: All forms must be completed and returned to TWI Canada for review, prior to shipping.

Tel: 905.812.1124 Fax: 905.812.0133 E-mail: [email protected] Web: www.twigroup.com

Shipping Checklist **PRIVATE VEHICLE & AIRLINE HAND BAGGAGE: If you intend to bring your goods across the border in a private vehicle (personal, company, or rental), or carry them as baggage on an airline, there are documents that must accompany the individual carrying the materials. Please contact TWI Canada at least 1 week in advance of your expected crossing.

Complete required forms above & send them to TWI Canada via e-mail or fax.

Schedule your pick-up (if not arranging transportation through TWI Canada). - We strongly suggest that exhibitors DO NOT ship by parcel courier, or by mail. Please

contact TWI Canada for advice on how best to handle these types of shipments. - Goods being shipped need to abide by the following timelines:

o TRUCK / COMMON CARRIER: scheduled to arrive 1 week prior to show opening o AIRFREIGHT: scheduled to arrive 3 days (minimum) prior to show opening o VAN LINE: Shipments may be sent direct to show site and should be scheduled

for delivery on the appropriate move-in day.

- All shipments MUST BE SENT PREPAID. TWI Canada will not accept any collect freight charges. Shipments sent collect will be refused.

Label your freight.

- All pieces must be labelled clearly; showing the address where the freight is going, piece # and total # of pieces (e.g. piece 1 of 3), emergency contact information, and “NOTIFY TWI CANADA FOR CUSTOMS CLEARANCE”.

- For freight on skids/pallets, if possible, we recommend that a label be placed on each individual carton, case, etc. and that any large pieces have labels placed on multiple sides.

- Ensure that any previous shipping labels (used for past shipments) have been removed / destroyed.

Ship your goods, ensuring that the appropriate documents have been provided.

The Bill of Lading or Air Waybill, all Customs documents, and labels must be marked “NOTIFY TWI CANADA FOR CUSTOMS CLEARANCE”.

If shipping out of the USA, the body of the Bill of Lading or Air Waybill, must also be marked “CERTIFICATE OF REGISTRATION (CF4455) ATTACHED. GOODS MUST BE PRESENTED TO U.S. CUSTOMS PRIOR TO EXPORT FROM THE USA. STAMPED COPIES MUST BE PROVIDED TO TWI CANADA (FAX: 905-812-0133), AND TURNED OVER ON DELIVERY.”

3 completed copies of the Commercial Invoice must be attached to the Bill of Lading or Air Waybill.

If shipping out of the USA, 3 copies of the Certificate of Registration (CF4455) must be attached to the Bill of Lading or Air Waybill.

On show site:

- The show site has been declared a bonded area for the entire event. Under NO circumstances are any goods to be removed without prior consent of TWI Canada.

- TWI Canada can provide the following services: o Return of goods to your stated destination o Supply required shipping documents, export documents, and labels o Arrange Customs clearance of any goods remaining in Canada; applicable duties

and taxes must be paid prior to removal from the show site. o Arrange transfer of goods to be displayed at another event in Canada

- NOTE: TWI Canada is not responsible for lost, stolen, or damaged freight. All goods should be insured for the entire duration of the event; prior to, during, and after. Please contact TWI Canada for more information on cargo insurance.

EXAMPLE

Customs & Transportation Services Order Form Please accept this as authority for TWI Exhibition Logistics, Inc. a division of TWI Group, Inc. , located at 7145 West Credit Avenue,Building 1, Unit 101A, Mississauga, ON L5N 6J7; business number 129144481RM0001, a Customs Broker licensed under the Customs Act, to act as my true and lawful attorney to transact on my behalf all matters relating to the import and export of goods

not limited to:

The release of and accounting for goods, document and data preparation, payment of, and refund, of all government duties, taxes, and levies in respect of imported and exported goods released or to be released; and The transportation, warehousing, and distribution of such goods.

In signing this form, I grant TWI ower and authority to appoint a sub-agent, where required.

This authority is granted for all shipments in relation to this event and/or shipment(s) detailed below, unless otherwise indicated by marking the“Continuous Authority” box, below.

Continuous Authority granted

Show/Event Name: Show/Event Dates: Services Required (please check one):

Customs Clearance and Transportation Customs Clearance Only Transportation Only

Sh

ipp

er In

fo.

Company Name:

Del

iver

y In

fo.

Company Name: Booth #: IRS #: Facility Name: Address: Address:

City: State/Prov: Zip/Post: City: State/Prov: Zip/Post:Contact Name: Tel: On-site Contact: Cell:E-mail: Fax: E-mail:

Ret

urn

Fre

igh

t In

fo. Same as Shipper

Bill

ing

In

fo.

Same as Shipper Company Name: Company Name: IRS #: Importer # (if applicable): Address: Address:

City: State/Prov: Zip/Post: City: State/Prov: Zip/Post:Contact Name: Tel: Contact Name: Tel:E-Mail: Fax: E-mail: Fax:

Pay

men

t In

fo.

Terms of Payment and Security Deposit – MUST BE COMPLETED

Charge to: Visa MasterCard American Express

Cardholder Name: Title:Credit Card Number: Expiry Date:

I hereby authorize use of this card for payment of services relative to this form. I understand that declined credit cards are subject to a 30% surcharge (minimum $50.00 ).

Cardholder Signature: Date:

Terms & Conditions

Client Signature Accepted by TWI Group, Inc. I have read and agree to the terms of this contract.

Signature: Signature:Name: Name:Title: Title:Date: Date:

Sh

ipm

ent

Info

.

# of Pieces

Type of Pieces (Box/Crate/Skid, etc.) Length Width Height Per Piece Total

@ Dimensions (Inches) Each @ Weight (lbs) Each @ Dimensions (Inches) Each @ Weight (lbs) Each @ Dimensions (Inches) Each @ Weight (lbs) Each @ Dimensions (Inches) Each @ Weight (lbs) Each @ Dimensions (Inches) Each @ Weight (lbs) Each

Total Weight:

Air

Total

Requested Service Level: Additional Services Required: Lift Gate

2nd Day Truck Inside Pick Up/Delivery

Other: Weekend Pick Up/Delivery

Total Value of Shipment : Ready for Pick-up: (Date)

Available for Pick-up Between: Must Delivery By: (Date & Time)

Carrier Name & Contact Info: (if using any carrier other than TWI)

Special Instructions:

Cargo Insurance / Declared ValueThis shipment is .

( )

No Return Shipment

NAME OF THE SHOW / EVENT YOU ARE ATTENDING DATES THE SHOW / EVENT IS BEING HELD

ABC COMPANY

12-3456789

123 SOMEPLACE AVENUE

SUITE 3

NEW YORK NY 10093

JOHN SMITH 555-555-0000

[email protected] 555-555-0001

ABC COMPANY 1001

SHOW / EVENT VENUE NAME

VENUE ADDRESS

TORONTO ON M0X X0X

JANE DOE 555-555-0002

[email protected]

ABC COMPANY

12-3456789

123 SOMEPLACE AVENUE

SUITE 3

NEW YORK NY 10093

JOHN SMITH 555-555-0000

[email protected] 555-555-0001

ABC COMPANY

123456789RM0001

123 SOMEPLACE AVENUE

SUITE 3

NEW YORK NY 10093

JOHN SMITH 555-555-0000

[email protected] 555-555-0001

JOHN SMITH CEO

1234 5678 9123 4567 07/22

MM/DD/YYYY

2 BOXES 23 23 48 56 112

1 SKID 48 48 48 400 400

00

0

3 512

$ 10,000.00 MM/DD/YYYY

8:00 AM - 4:00 PM MM/DD/YYYY H:MM - H:MMTRANSPORTATION COMPANY & CONTACT PHONE / E-MAIL

ANY ADDITIONAL INFORMATION -- SPECIAL HANDLING INSTRUCTIONS, SPECIFIC SHOW MOVE IN / MOVE OUTDATES & TIMES, ADVANCE WAREHOUSE CUT-OFF DATES, EXPECTED DATE OF RETURN, ETC.

JOHN SMITHCEOMAY 5, 2017

Customs & Transportation Services Order Form Please accept this as authority for TWI Exhibition Logistics, Inc. a division of TWI Group, Inc. ("TWI"), located at 7145 West Credit Avenue, Building 1, Unit 101A, Mississauga, ON L5N 6J7; business number 129144481RM0001, a Customs Broker licensed under the Customs Act, to act as my true and lawful attorney to transact on my behalf all matters relating to the import and export of goods. Such business may include, but is not limited to:

1. The release of and accounting for goods, document and data preparation, payment of, and refund, of all government duties, taxes, and levies in respect of imported and exported goods released or to be released; and

2. The transportation, warehousing, and distribution of such goods.

In signing this form, I grant TWI full power and authority to appoint a sub-agent, where required.

This authority is granted for all shipments in relation to this event and/or shipment(s) detailed below, unless otherwise indicated by marking the “Continuous Authority” box, below.

Continuous Authority granted

Show/Event Name: Show/Event Dates: Services Required (please check one):

Customs Clearance and Transportation Customs Clearance Only Transportation Only

Sh

ipp

er I

nfo

.

Company Name:

Del

iver

y In

fo.

Company Name: Booth #: IRS #: Facility Name: Address: Address:

City: State/Prov: Zip/Post: City: State/Prov: Zip/Post:Contact Name: Tel: On-site Contact: Cell: E-mail: Fax: E-mail:

Ret

urn

Fre

igh

t In

fo. Same as Shipper

Bill

ing

In

fo.

Same as Shipper Company Name: Company Name: IRS #: Importer # (if applicable): Address: Address:

City: State/Prov: Zip/Post: City: State/Prov: Zip/Post:Contact Name: Tel: Contact Name: Tel: E-Mail: Fax: E-mail: Fax:

Pay

men

t In

fo.

Terms of Payment and Security Deposit – MUST BE COMPLETED

Charge to: Visa MasterCard American Express

Cardholder Name: Title: Credit Card Number: Expiry Date:

I hereby authorize use of this card for payment of services relative to this form. I understand that declined credit cards are subject to a 30% surcharge (minimum $50.00 CAD).

Cardholder Signature: Date:

Terms & Conditions This order is placed with the specific understanding that we are engaging TWI as our agent. TWI performs customs services pursuant to its "Trading Conditions Applicable to Customs Services" as published online at http://www.twiglobal.com/twicancustomsterms.pdf. TWI performs its transportation services in the role of agent pursuant to the "Standard Trading Conditions of the Canadian International Freight Forwarders Association, Inc.", as published online at https://www.ciffa.com/downloads/stc/ciffatradingterms.pdf. The foregoing terms, respectively, limit the liability of TWI and provide for time limits for making claims and filing suits. Notwithstanding any greater liability under TWI's "Trading Conditions Applicable to Customs Services" and "Standard Trading Conditions of the Canadian International Freight Forwarders Association, Inc.", the liability of TWI - however founded - for any and all services performed is agreed to hereby be limited to CAD 1000 (One Thousand Canadian Dollars) per transaction or occurrence, whichever is least, and in no event shall TWI be liable for any indirect or consequential damages including but not limited to any loss of profit.The undersigned warrants that all hazardous materials have been declared, and that the client shall abide by all Federal, Provincial, State and Local laws.

Client Signature Accepted by TWI Group, Inc. I have read and agree to the terms of this contract.

Signature: Signature:Name: Name:Title: Title:Date: Date:

Sh

ipm

ent

Info

.

# of Pieces

Type of Pieces (Box/Crate/Skid, etc.) Length Width Height Per Piece Total

@ Dimensions (Inches) Each @ Weight (lbs) Each @ Dimensions (Inches) Each @ Weight (lbs) Each @ Dimensions (Inches) Each @ Weight (lbs) Each @ Dimensions (Inches) Each @ Weight (lbs) Each @ Dimensions (Inches) Each @ Weight (lbs) Each

Total Weight:

Air

Total

Requested Service Level: Additional Services Required: Lift Gate

2nd Day Truck Inside Pick Up/Delivery

Other: Weekend Pick Up/Delivery

Total Value of Shipment (USD): Ready for Pick-up: (Date)

Available for Pick-up Between: Must Delivery By: (Date & Time)

Carrier Name & Contact Info: (if using any carrier other than TWI)

Special Instructions:

Cargo Insurance / Declared Value This shipment is subject to basic liability of the carrier or other vendors engaged, which is limited by default under applicable contract and/or law. No greater value for liability will be declared with any vendor absent written instruction by the client and written confirmation by TWI. Rather than attempt to recover under liability terms, TWI offers the client the opportunity to include shipments under a first party cargo insurance program which will provide protections pursuant to policy terms and conditions; a copy of the insurance policy will be provided upon request. Please contact TWI for more information on cargo insurance. Shipments will not be insured absent written request and written confirmation from TWI.

(Times - hrs of operation)

No Return Shipment

5/17

EXAMPLE

Send

er:

#of

Pieces

**FO

B(FreeO

**CIF(Cost,I n

Theshippe

shipmen

ti

Item

No.

Qty

OnBo

ard)

VALU

E:indicate

nsurance,and

Freight)VA

L

erhe

reby

authorize

sinaccordance

with

th

Descrip

tion

esthecostof

good

s,includ

LUE:

indicatesthe

valueof

TWIand

theira

gent

hecond

ition

sofcarr

CO Co

nof

Conten

ts

ding

alltranspo

rtationand

fthe

good

sincluding

freigh

,inhisn

ameandbe

hiage.The

values

listeOMMER

CIAL

I

onsig

nee:

Orig

in

insurancecostsu

pto

the

htandinsurancefrom

the

half,to

prep

areanye

edon

thisdo

cumen

tINVO

ICE/PA

Weight

inkg

Dimen

(Inch

LW

portof

departure;the“Pri

portof

departure;FO

BVa

expo

rtdo

cumen

tatio

represen

tfairmarke

Signature:

ACKINGLIST

nsions

hes)

CBM

WH

icePaid”

lue+Insurance+Freight

on,tosig

nandaccep

etvalue.

License:

Carnet:

IRS#:

Pieces:

Weight:

Curren

cy:

ShipDa

te:

HTS

R A

ptanydo

cumen

tsrel

kglbs

Remarks*

BC

Unit

**FO INS

FREIGH

T**TO

TALCI

atingto

saidshipme

Date:

REMAR

KS(“X”

each

item

*A–TEMPO

RARY

IM*B

–PERM

ANEN

TIM

*C–GIVE

NAW

AY/

s

Value

tValue

TotalV

BVA

LUE:

URA

NCE

:CH

ARGE:

FVA

LUE:

ntandforw

ardthism

)

MPO

RTMPO

RTSO

LD

Value

AB

CC

OM

PA

NY

123

SO

ME

PLA

CE

AV

EN

UE

,SU

ITE

3N

EW

YO

RK

,NY

1009

3

JOH

NS

MIT

H-

555-

555-

0000

AB

CC

OM

PA

NY

,BO

OT

H#1

001

NA

ME

OF

TH

ES

HO

W/E

VE

NT

VE

NU

EN

AM

EV

EN

UE

AD

DR

ES

S

ON

SIT

EC

ON

TA

CT

NA

ME

&C

ELL

PH

ON

E#

LIC

EN

SE

#,IF

AP

PLI

CA

BLE

CA

RN

ET

#,IF

AP

PLI

CA

BLE

12-3

4567

893

512

US

D5/5/

2017

1O

F3

11

DIS

PLA

YB

OO

TH

-B

AC

KW

ALL

S,P

AN

ELS

,U

SA

120

4848

481.

8194

03.2

0.00

.70

10,0

00.0

010

,000

.00

LIG

HT

S,G

RA

PH

ICS

,CA

RP

ET

&U

ND

ER

PA

D0.

00

22

55"

LED

TV

'S-

LGM

OD

EL#

55E

G91

00C

HIN

A20

0.00

8528

.72.

33.0

070

0.00

1,40

0.00

22

ME

TA

LT

VS

TA

ND

SJA

PA

N22

0.00

9403

.20.

00.7

020

0.00

400.

00

2O

F3

110

00A

DV

ER

TIS

ING

LIT

ER

AT

UR

EU

SA

4523

2348

0.42

4911

.10.

00.90

0.05

50.0

0

240

0B

ALL

PO

INT

PE

NS

CH

INA

50.

0096

08.1

0.00

.00

0.15

60.0

0

3O

F3

120

0C

AT

ALO

GS

US

A20

2323

480.

4249

11.1

0.00

.90

1.00

200.

00

22

PO

ST

ER

SU

SA

10.

0049

11.9

1.00

.20

15.0

030

.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

12,1

40.0

080

.00

700.

00

12,9

20.0

0

5/5/2017

5/17

Send

er: 

# of 

Pieces 

**FO

B (Free O

**CIF (Cost, I n

The shippe

shipmen

t i

Item 

No. 

Qty 

On Bo

ard) VALUE:  ind

icate

nsurance, and

 Freight) V

AL

er hereb

y authorize

s in accordance with

 th

Descrip

tion

es th

e cost of goo

ds, includ

LUE:  ind

icates th

e value of

TWI and

 their a

gent

he con

ditio

ns of carr

CO Co

n of Con

tents 

ding

 all transportatio

n and 

f the

 goo

ds includ

ing freigh

, in his n

ame and be

hiage. The

 value

s listeOMMER

CIAL

 I

onsig

nee:  O

rigin 

insurance costs u

p to th

ht and

 insurance from

 the 

half, to

 prepare any

 eed

 on this do

cumen

t INVO

ICE / PA

Weight 

in kg 

Dimen

(Inch

L W

port of d

eparture; the

 “Pri

port of d

eparture; FOB Va

expo

rt docum

entatio

represen

t fair‐marke

Signature: AC

KING LIST 

nsions 

hes) 

CBM 

ice Paid” 

lue + Insurance + Freight 

on, to sig

n and accep

et value

License:

Carnet:

IRS #:

Pieces:

Weight:

Curren

cy:

Ship Date:

HTS 

R A 

pt any

 docum

ents re

l

 kg 

 lbs

Remarks* 

B C 

Unit

**FO INS

FREIGH

T **TO

TAL CI

ating to sa

id sh

ipme

Date: 

REMAR

KS  

(“X” each ite

m

*A – TEM

PORA

RY IM

*B – PER

MAN

ENT IM

*C – GIVEN

 AWAY

 /s 

Value 

t Value

 Total V

B VA

LUE: 

 URA

NCE

:  

CHAR

GE: 

 F VA

LUE: 

 

nt and

 forw

ard this m

MPO

RT 

MPO

RT 

SOLD

 

Value 

Plea

se in

clud

e Br

and

Nam

e &

Mod

el #

for a

ll el

ectr

onic

equ

ipm

ent.

TEM

PORA

RY IM

PORT

VALUE: 

 PE

RMAN

ENT

IMPO

RT VALUE: 

 5/17

EXAMPLE

Advance Warehouse Order Form

Show/Event Name: Show/Event Dates:

Bill

ing

In

fo.

Company Name:

Del

iver

y In

fo.

Company Name: Booth #: Address: Facility Name:

Address:

City: State/Prov: Zip/Post: City: State/Prov: Zip/Post:Contact Name: Tel: On-site Contact: Cell:E-mail: Fax: E-mail:

Pay

men

t In

fo.

Terms of Payment and Security Deposit – MUST BE COMPLETED

Charge to: Visa MasterCard American Express

Cardholder Name: Title:Credit Card Number: Expiry Date:

I hereby authorize use of this card for payment of services relative to this form. I understand that declined credit cards are subject to a 30% surcharge (minimum $50.00 ).

Cardholder Signature: Date:

Sh

ipm

ent

Info

.

Carrier Name: Carrier Contact Name: Carrier Contact Tel: Carrier Contact E-mail: Pick-up Date: Hours of Operation: Delivery Date: Delivery Time/Window:

# of Pieces

Type of Pieces (Box/Crate/Skid, etc.) Length Width Height Per Piece Total

@ Dimensions (Inches) Each @ Weight (lbs) Each @ Dimensions (Inches) Each @ Weight (lbs) Each @ Dimensions (Inches) Each @ Weight (lbs) Each @ Dimensions (Inches) Each @ Weight (lbs) Each @ Dimensions (Inches) Each @ Weight (lbs) Each

Total Total Weight:

Cargo Insurance / Declared Value

Ad

van

ce W

areh

ou

se I

nfo

.

ADVANCE SHIPMENTS TO WAREHOUSE: $39.00 PER 100 LBS (PLEASE NOTE: 300 LBS MINIMUM)

ADVANCE WAREHOUSE SERVICES DO NOT INCLUDE MATERIAL HANDLING SERVICES AND CHARGES. ADVANCE WAREHOUSE SERVICES INCLUDE DELIVERY TO SHOW SITE ONLY.

YOUR CARRIER MUST PICK UP YOUR MATERIALS DIRECTLY FROM SHOW SITE AT THE CONCLUSION.

The warehouse will start receiving freight 30 days prior to the event from 9am to 3pm, Monday to Friday.

Terms & ConditionsThis

Client Signature I have read and agree to the terms of this contract.

Print Name: Signature: Date:

NAME OF THE SHOW / EVENT YOU ARE ATTENDING DATES THE SHOW / EVENT IS BEING HELD

ABC COMPANY

123 SOMEPLACE AVENUE

SUITE 3

NEW YORK NY 10093

JOHN SMITH 555-555-0000

[email protected] 555-555-0001

ABC COMPANY 1001

SHOW / EVENT VENUE NAME

VENUE ADDRESS

TORONTO ON M0X 0X0

JANE DOE 555-555-0002

[email protected]

JOHN SMITH CEO

1234 5678 9123 4567 07/22

DD/MM/YYYY

TRANSPORTATION COMPANY SUSAN JOHNSON

555-555-1000 [email protected]

5/5/2017 9:00 AM - 4:00 PM

5/15/2017 9:00 AM - 3:00 PM

2 BOXES 23 23 48 56 112

1 SKID 48 48 48 400 400

0

0

0

3 512

JOHN SMITH 5/4/2017

Advance Warehouse Order Form

Show/Event Name: Show/Event Dates:

Bill

ing

In

fo.

Company Name:

Del

iver

y In

fo.

Company Name: Booth #: Address: Facility Name:

Address:

City: State/Prov: Zip/Post: City: State/Prov: Zip/Post:Contact Name: Tel: On-site Contact: Cell: E-mail: Fax: E-mail:

Pay

men

t In

fo.

Terms of Payment and Security Deposit – MUST BE COMPLETED

Charge to: Visa MasterCard American Express

Cardholder Name: Title: Credit Card Number: Expiry Date:

I hereby authorize use of this card for payment of services relative to this form. I understand that declined credit cards are subject to a 30% surcharge (minimum $50.00 CAD).

Cardholder Signature: Date:

Sh

ipm

ent

Info

.

Carrier Name: Carrier Contact Name: Carrier Contact Tel: Carrier Contact E-mail: Pick-up Date: Hours of Operation: Delivery Date: Delivery Time/Window:

# of Pieces

Type of Pieces (Box/Crate/Skid, etc.) Length Width Height Per Piece Total

@ Dimensions (Inches) Each @ Weight (lbs) Each @ Dimensions (Inches) Each @ Weight (lbs) Each @ Dimensions (Inches) Each @ Weight (lbs) Each @ Dimensions (Inches) Each @ Weight (lbs) Each @ Dimensions (Inches) Each @ Weight (lbs) Each

Total Total Weight:

Cargo Insurance / Declared Value This shipment is subject to basic liability of the carrier or other vendors engaged, which liability is limited by default under applicable contract and/or law. No greater value for liability will be declared with any vendor absent written instruction by the client and written confirmation by TWI. Rather than attempt to recover under liability terms, TWI offers the client the opportunity to include shipments under a first party cargo insurance program which will provide protections pursuant to policy terms and conditions; a copy of the insurance policy will be provided upon request. Please contact TWI for more information on cargo insurance. Shipments will not be insured absent written request and written confirmation from TWI.

Ad

van

ce W

areh

ou

se I

nfo

.

ADVANCE SHIPMENTS TO WAREHOUSE: $39.00 PER 100 LBS (PLEASE NOTE: 300 LBS MINIMUM)

ADVANCE WAREHOUSE SERVICES DO NOT INCLUDE MATERIAL HANDLING SERVICES AND CHARGES. ADVANCE WAREHOUSE SERVICES INCLUDE DELIVERY TO SHOW SITE ONLY.

YOUR CARRIER MUST PICK UP YOUR MATERIALS DIRECTLY FROM SHOW SITE AT THE CONCLUSION.

The warehouse will start receiving freight 30 days prior to the event from 9am to 3pm, Monday to Friday.

Terms & Conditions This TWI performs its services hereunder in the role of agent pursuant to the “Standard Trading Conditions of the Canadian International Freight Forwarders Association, Inc.,” as published online at: https://www.ciffa.com/downloads/stc/ciffatradingterms.pdf. The foregoing terms limit the liability of TWI and provide for time limits for making claims and filing suits. Notwithstanding any greater liability under the “Standard Trading Conditions of the Canadian International Freight Forwarders Association, Inc.,” the liability of TWI – however founded – for any and all services performed is agreed to hereby be limited to CAD 1000 (One Thousand Canadian Dollars) per transaction or occurrence, whichever is least, and in no event shall TWI be liable for any indirect or consequential damages including but not limited to any loss of profit. The undersigned warrants that all hazardous materials have been declared, and that the client shall abide by all Federal, Provincial, State and Local laws.

Client Signature I have read and agree to the terms of this contract.

Print Name: Signature: Date:

5/17

EXAMPLE

DEPARTMENT OF HOMELAND SECURITY U.S. Customs and Border Protection

CERTIFICATE OF REGISTRATION

CBP Form 4455 (08/16)

NOTE: Certifying officers shall draw lines through all unused spaces with ink or indelible pencil.

DATESIGNATURE OF IMPORTER (Print or Type and Sign)

Duty-free entry is claimed for the described articles as having been exported without benefit of drawback and are returned unchanged except as noted: (use reverse if needed)

CERTIFICATE ON RETURN

SIGNATURE OF CBP OFFICERSIGNATURE OF CBP OFFICER

DATEPORTDATE

LADEN under my supervisionEXAMINED

The Above-Described Articles Were:

DATESIGNATURE OF OWNER OR AGENT (Print or Type and Sign)

LIST ARTICLES EXPORTED

NAME, ADDRESS, AND ZIP CODE TO WHICH CERTIFIED FORM IS TO BE MAILED (If Applicable)

B/L or INSURED NO. DATE

19 CFR 10.8, 10.9, 10.68, 148.1, 148.8, 148.32, 148.37

NO.

OMB Control Number: 1651-0010 Expiration Date: 08/31/2019

VIA (Carrier)

NumberPackages

Kind of Packages

Description

ARTICLES EXPORTED FOR:

ALTERATION*

REPAIR*

USE ABROAD

REPLACEMENT

PROCESSING*

OTHER, (specify)

* NOTE: The cost or value of alterations, repairs, or processing abroadis subject to CBP duty.

PORT

Paperwork Reduction Act Notice: An agency may not conduct or sponsor an information collection and a person is not required to respond to this information unless it displays a current valid OMB control number and an expiration date. The control number for this collection is 1651-0010. The estimated average time to complete this application is 10 minutes. If you have any comments regarding the burden estimate you can write to U.S. Customs and Border Protection, Office of Regulations and Rulings, 799 9th Street, NW., Washington DC 20229.

(NOTE: Number of copies to be submitted varies with type of transaction. Inquire at Port Director's office as to number of copies required.)

NAME OF TRANSPORTATION COMPANY BILL OF LADING / AIR WAYBILL # MM/DD/YYYY

ABC COMPANY

c/o TWI Canada 7145 West Credit Avenue Building 1, Unit 101A Mississauga ON L5N 6J7

DISPLAY / TOOLS OF TRADE

1 SKID 1 DISPLAY BOOTH - BACKWALLS, PANELS, LIGHTS, GRAPHICS, CARPET & UNDERPAD (USA)2 55" LED TV'S - LG MODEL# 55E9100 (CHINA)2 METAL TV STANDS (JAPAN)

1 BOX 1000 ADVERTISING LITERATURE (USA)400 BALL POINT PENS (CHINA)

1 BOX 200 CATALOGS (USA)2 POSTERS (USA)

**FORMAL U.S. ENTRY WILL BE PREPARED. PLEASE VALIDATE TO SHOW PROOF OF EXPORT, ALLOWING THE USE OF HS# 9801.00.85.00 / 9801.00.60.00 ON THE RETURN ENTRY.

JOHN SMITH MM/DD/YYYY

ATTENTION CBP: FORMAL ENTRY HAS BEEN

BE SURE TO MARK THE FOLLOWING IN THE BODY OFYOUR BILL OF LADING OR AIR WAYBILL:

"CERTIFICATE OF REGISTRATION (CF4455)ATTACHED. GOODS MUST BE PRESENTED TO U.S.CUSTOMS PRIOR TO EXPORT FROM THE USA.STAMPED COPIES MUST BE PROVIDED TO TWIGROUP INC. (FAX: 905-812-0133), AND TURNED OVERON DELIVERY."

PREPARED -- PLEASE BE SURE TOSCAN THE ACE E-MANIFEST.(THIS DOCUMENT WAS VALIDATED TO MEET DUTY-FREE RE-ENTRY REQUIREMENTS UNDER HS# 9801.00.85.00 / 9801.00.60.00, ONLY.)

JOHN SMITH MM/DD/YYYY

DEPARTMENT OF HOMELAND SECURITY U.S. Customs and Border Protection

CERTIFICATE OF REGISTRATION

CBP Form 4455 (08/16)

NOTE: Certifying officers shall draw lines through all unused spaces with ink or indelible pencil.

DATESIGNATURE OF IMPORTER (Print or Type and Sign)

Duty-free entry is claimed for the described articles as having been exported without benefit of drawback and are returned unchanged except as noted: (use reverse if needed)

CERTIFICATE ON RETURN

SIGNATURE OF CBP OFFICERSIGNATURE OF CBP OFFICER

DATEPORTDATE

LADEN under my supervisionEXAMINED

The Above-Described Articles Were:

DATESIGNATURE OF OWNER OR AGENT (Print or Type and Sign)

LIST ARTICLES EXPORTED

NAME, ADDRESS, AND ZIP CODE TO WHICH CERTIFIED FORM IS TO BE MAILED (If Applicable)

B/L or INSURED NO. DATE

19 CFR 10.8, 10.9, 10.68, 148.1, 148.8, 148.32, 148.37

NO.

OMB Control Number: 1651-0010 Expiration Date: 08/31/2019

VIA (Carrier)

Number Packages

Kind of Packages

Description

ARTICLES EXPORTED FOR:

ALTERATION*

REPAIR*

USE ABROAD

REPLACEMENT

PROCESSING*

OTHER, (specify)

* NOTE: The cost or value of alterations, repairs, or processing abroadis subject to CBP duty.

PORT

Paperwork Reduction Act Notice: An agency may not conduct or sponsor an information collection and a person is not required to respond to this information unless it displays a current valid OMB control number and an expiration date. The control number for this collection is 1651-0010. The estimated average time to complete this application is 10 minutes. If you have any comments regarding the burden estimate you can write to U.S. Customs and Border Protection, Office of Regulations and Rulings, 799 9th Street, NW., Washington DC 20229.

(NOTE: Number of copies to be submitted varies with type of transaction. Inquire at Port Director's office as to number of copies required.)