council minutes 19th november 2007 - with · pdf file8.1 audit committee - minutes 12th...

ALEXANDRINA COUNCIL

Minutes of the Council Meeting

Held on Monday 19th November 2007

in the

Mt Compass Sports & Social Club Rooms

Commencing at 4.40pm

ALEXANDRINA COUNCIL

MINUTES FOR THE COUNCIL MEETING HELD ON 19 NOVEMBER 2007 AT 4:40 PM

IN THE MT COMPASS SPORTS & SOCIAL CLUB ROOMS

TABLE OF CONTENTS ITEM NO. SUBJECT PAGE NO. CONFLICT OF INTEREST ............................................................................................................ 4 ITEM 1 CONFIRMATION OF MINUTES................................................................................ 5 ITEM 2 BUSINESS ARISING ................................................................................................ 5 ITEM 3 QUESTIONS WITHOUT NOTICE ............................................................................. 5 ITEM 4 QUESTIONS WITH NOTICE..................................................................................... 5 ITEM 5 NOTICE OF MOTION ............................................................................................... 5 ITEM 6 PETITIONS ............................................................................................................... 5

Presentation by Dean Brown from Lower Murray Drought Task Force................................ 6 Presentation by Damien Epps, Officer in Charge, Aldinga Police Station............................ 6

ITEM 7 STRATEGY, FINANCE & INFORMATION SERVICES - ACTION SHEET ............... 7 ITEM 8 STRATEGY, FINANCE & INFORMATION SERVICES............................................. 7

8.1 Audit Committee - Minutes 12th November 2007...................................................... 7 8.2 Financial Statements As At 30th June 2007.............................................................. 8 8.3 Monarto Aggregate Project At Monarto Quarries ...................................................... 9

ITEM 9 ENVIRONMENT & LIFESTYLE SERVICES - ACTION SHEET .............................. 10 ITEM 10 ENVIRONMENT & LIFESTYLE SERVICES............................................................ 12

10.1 Shark Shield Nick Peterson Surf Classic................................................................. 12 Milang Old School House Community Centre ................................................................... 12 PAR’s ................................................................................................................................ 13

ITEM 11 ENGINEERING & INFRASTRUCTURE SERVICES - ACTION SHEET.................. 14 ITEM 12 ENGINEERING & INFRASTRUCTURE SERVICES ............................................... 17

12.1 Creation Of ETSA Easement Council Depot Lot 3 Kessell Road Goolwa ............... 17 12.3 Grant Of Easement To ETSA - Byrnes Road Goolwa ............................................ 19 Goolwa Skate Park............................................................................................................ 19 Nangkita Road................................................................................................................... 20 Flagstaff Hill Road ............................................................................................................. 20

ITEM 13 GOVERNANCE - ACTION SHEET ......................................................................... 21 ITEM 14 GOVERNANCE....................................................................................................... 22

14.1 Langhorne Creek Water Steering Committee.......................................................... 22 14.2 Amendment To Fees & Charges ............................................................................. 23 14.3 Australasian Hotel - Support For Restaurant And Residential Licence.................... 24

14.4 Council's Annual Report 2006 - 2007...................................................................... 26 14.5 Monarto Precinct - Strategic Directions ................................................................... 27 14.6 National General Assembly Of Local Government - Notices Of Motion................... 28 14.7 Goolwa Beach Kiosk - Permit.................................................................................. 29 14.8 Clayton Community Association - Rainwater Tanks Application ............................. 32 14.9 Drought Assistance For Irrigators............................................................................ 33

ITEM 15 GENERAL BUSINESS - ELECTED MEMBERS ..................................................... 33 Vigneron’s Race Day & Strathalbyn Duck Race ................................................................ 33 Visit by UK Manager for SA Tourism ................................................................................. 33

ITEM 16 GENERAL BUSINESS – GALLERY........................................................................ 34 STEDS Scheme at Mt Compass ....................................................................................... 34 Low Water ......................................................................................................................... 34 Pine Tree ........................................................................................................................... 34 Aquatic Club Boat Ramp ................................................................................................... 34

ITEM 17 CONFIDENTIAL REPORTS.................................................................................... 35 17.1 Goolwa Wharf Ticket Office And Hectors On The Wharf Restaurant -

Proposed Leases .................................................................................................... 35 17.2 Goolwa Beach Kiosk - Permit.................................................................................. 35

ITEM 18 CLOSURE............................................................................................................... 35

Alexandrina Council

Alexandrina Council of 35 Minutes Monday 19th November 2007

ALEXANDRINA COUNCIL

MINUTES OF ALEXANDRINA COUNCIL MEETING

HELD IN THE MOUNT COMPASS SPORTS & SOCIAL CLUB ROOMS ON 19 NOVEMBER 2007 AT 4:40 PM

PRESENT Mayor Kym McHugh, Councillors Anne Woolford, Barry Featherston, Jim Davis, Alan Oliver, Rod Potter, Grant Gartrell, Trent Rusby, Mary Beckett, Frank Tuckwell, Rick Medlyn and Ian Saunders

APOLOGIES John Coombe (Chief Executive) IN ATTENDANCE Mr Michael Shelley (Acting Chief Executive), Mrs Christine Hamlyn (Executive Assistant), Mrs Lanie Merchant (Personal Assistant), Mr Graham Webster (Director Strategy, Finance & Information Services), Mrs Robyn Dunstall (Finance Manager) Mr Des Commerford ( Director Environment & Lifestyle Services), Mr Simon Grenfell (Operations Manager) and Mr David Moyle (Built Asset Manager). LOCAL GOVERNMENT PRAYER

CONFLICT OF INTEREST

Section 73 of the Local Government Act 1999

Alexandrina Council


ITEM 1 CONFIRMATION OF MINUTES

Minutes of the Alexandrina Council held on Monday 5th November 2007. Moved Cr Featherston, seconded Cr Woolford that the minutes of the Alexandrina Council Meeting held on Monday 5th November 2007 as circulated to members be received as a true and accurate record, with following amendment: Page 41 “SA Tourism Awards”, the wording should read:

“The Goolwa Visitor Information Centre was successful in winning the Category of “Visitor and Information Services” at the recently held SA Tourism Awards/

The 3 winners from the Fleurieu region were also from the Alexandrina Council area.”

CARRIED

ITEM 2 BUSINESS ARISING

NIL

ITEM 3 QUESTIONS WITHOUT NOTICE

NIL

ITEM 4 QUESTIONS WITH NOTICE

NIL

ITEM 5 NOTICE OF MOTION

NIL

ITEM 6 PETITIONS

NIL

Alexandrina Council


Presentation by Dean Brown from Lower Murray Drought Task Force

The Mayor welcomed Dean Brown to the meeting at 4.42pm. Mr Brown provided Council with a presentation on the River Murray Drought Update. Moved Cr Featherston, seconded Cr Oliver that Council thank Dean Brown for his presentation and report to Council.

CARRIED

Responsible Officer: Mike Shelley

Mr Brown left the meeting at 5.35pm Presentation by Damien Epps, Officer in Charge, Aldinga Police Station

The Mayor welcomed Damien Epps to the meeting at 5.40pm Mr Epps gave a verbal presentation on: the area he covers, policing changes over the last couple of years the area and population of his Local Service Area. urging the community to report crime staffing at the Aldinga Police Station planning for growth in the future suggestions to kerb vandalism, especially as it relates to the Goolwa Skate

Park

The Mayor thanked Damien for his presentation. Damien Epps left the meeting at 6.02pm

Alexandrina Council


Robyn Dunstall entered the discussions at 6.02pm

ITEM 7 STRATEGY, FINANCE & INFORMATION SERVICES - ACTION SHEET

7.1 Action Sheet for Council Items

No outstanding items

ITEM 8 STRATEGY, FINANCE & INFORMATION SERVICES

8.1 Audit Committee - Minutes 12th November 2007

File Ref: 9.24.1 Officer: Robyn Dunstall

REPORT Minutes of the Audit Committee Meeting with associated attachments held on Monday 12th November 2007.

ACS07196 Moved Cr Medlyn seconded Cr Oliver that the Minutes of the Audit

Committee Meeting held on Monday 12th November 2007 be received and the recommendations therein be adopted.

CARRIED

Alexandrina Council


8.2 Financial Statements As At 30th June 2007

File Ref: 9.24.1 Officer: Robyn Dunstall

REPORT The audited Financial Statements for 2006/07 have been prepared in accordance with the Local Government Act 1999, the Local Government (Financial Management) regulations 1999, and the Australian Accounting Standards. The Financial Statements have been audited by Council’s Auditor Dean Newbery & Partners in accordance with the Local Government Act 1999. As per Regulation 16A, copies of statements confirming the independence of the auditors by the Presiding Member of the Audit Committee and the Chief Executive, together with a statement by Council’s Auditors Dean Newbery & Associated confirming their independence have been included. The Audit Committee has reviewed the annual financial statements and is satisfied that they present fairly the state of affairs of Council. In relation to the financial position of Council as at 30th June 2007: • Council achieved an Operating Surplus before capital amounts of $334,582

and after capital amounts a surplus of $4,824,002. • Carry forward projects of $902,970 which is supported by unspent grant funds

of $602,500, will be considered as an adjustment to Council Budget for 07/08. • Note 14 of the Financial Statements comments on the Financial Indicators

that have been calculated as part of the LGA Financial Sustainability. ACS07197 Moved Cr Featherston seconded Cr Woolford that the Financial Statements

for 2006/07 are received and adopted by Council and the Mayor be authorised to sign the Audited Financial Statements for 2006/07.

CARRIED

Alexandrina Council


8.3 Monarto Aggregate Project At Monarto Quarries

File Ref: 9.24.1 Officer (full name): Graham Webster From: Primary Industries and Resources SA –

Mineral Tenements Officers Consulted (full name): Acting C.E. ESD Impact/Benefit:-

* Environmental: Minimal Impact as quarrying has been undertaken for the last 45 years at this site with no negative impact on groundwater, and few neighbouring properties. This area is zoned for grazing.

* Social: Positive as high quality road base construction material is sourced for regional development and local employment is supported.

* Economic: Positive as company has had long history of professional operations at this site.

REPORT The applicant, Monarto Quarries is wholly owned by the District Council of Mt Barker and is applying to extend their quarrying to the north and east of the existing quarrying faces, hence it will be contained within the existing boundaries. This land is situated within the Alexandrina Council boundary and Council is a member of the Adelaide Hills Region Waste Management Authority which also operates the Hartley landfill at this site. Council has been asked to provide written comments on this application by the 6th of December 2007.

ACS07198 Moved Cr Oliver seconded Cr Potter that Council supports the composite

mining & rehabilitation program application by Monarto Quarries to extend their quarrying operations at Hartley.

CARRIED

Robyn Dunstall left the discussions at 6.07pm

Alexandrina Council


Des Commerford entered the discussions at 6.07pm

ITEM 9 ENVIRONMENT & LIFESTYLE SERVICES - ACTION SHEET

9.1 Action Sheet for Council Items Date of Originating Meeting

Item No.

Details of Item & Recommendation

Responsible Officer

Progress To Date Completion Date

8 Oct 07 14 Langhorne Creek Town Flags. Community would like the town flags preserved.

D Commerford The flags have been on display at the Jazz Festival. Need to find out from the community what they want. In relation to the Goolwa flags, Des advised some of the flags were removed due to damage. Des to follow up and replace the Goolwa flags.

22 Oct07 10.2 Butt-bins D Commerford This issue is being monitored.

19th Nov 07

8th Oct 07 5.1 Shipping containers – requesting Policy be developed.

D Commerford B Hill liaising with Council’s solicitors.

5th Nov 07 25 Paddlesteamers under Survey. Request a report to discuss how other river communities are handling paddle steamers under survey.

D Commerford

5th Nov 07 25 Mountain Bike Trails. Letter of thanks be sent to Pt Elliot Town & Foreshore Assoc.

D Commerford Letter sent. 19th Nov 07

…cont’d

Alexandrina Council


9.1 Action Sheet for Council Items (continued)

5th Nov 07 12.3.1 Successful Active Club Grant Recipients within our Council area. Requesting Council find out how many groups within our Council area have been successful with grants.

J Cowan

Alexandrina Council


ITEM 10 ENVIRONMENT & LIFESTYLE SERVICES

10.1 Shark Shield Nick Peterson Surf Classic

File Ref: 9.24.1 Officer: Steve Ashley From: SharkShield Pty Ltd

ESD Impact/Benefit: * Environmental: Minimal impact. * Economic: Add value to local economy.

REPORT Council has recently been approached by Adelaide based company SharkShield Pty Ltd asking for permission and support to run a charity surfing competition / event at Middleton Point on February 9th 2008. In 2004, Nick Peterson was attacked and killed by a shark off West Beach and this event is in effect a Memorial Surf Competition in memory of Nick who was an avid surfer. The proposed event: “The Nick Peterson Foundation Surf Classic”, is to run a family oriented day including surf competition, sausage sizzle and raffle. 48 Surfers have registered interest in competing on the day, and the organisers anticipate a similar number of associated spectators, as well as unknown local interest. If successful it could become an annual event. Surfing SA have agreed to provide Public Liability insurance cover and also to provide professional commentary on the day. Event organisers have assured us that they understand the environmental sensitivities of the site, will provide extra bins and ensure it is as low impact as possible.

They require use of either the front part of the deck at the Point or alternatively use of the angle parking bay just west of the Point for minimal infrastructure, ie judging tent, BBQ and table for raffle. Proceeds will go towards supporting the costs associated with running the Surf Lifesaving Rescue Helicopter that patrols our beaches over the summer months.

ACS07199 Moved Cr Beckett seconded Cr Medlyn that Council commend this initiative

and give permission and support for the Event to occur as proposed.

CARRIED

Milang Old School House Community Centre Won the National Award for Adult Community Learning. Celebrations being held on Tuesday 20th November 2007 at 5.00pm at the MOSHCC.

Alexandrina Council


PAR’s Council has been advised by the relevant Government department that they are not aware of any hold-ups with the PAR’s, and they will provide an answer to Council by Friday. Moved Cr Woolford, seconded Cr Medlyn that if no positive outcome has been received by Friday of this week, that we authorise the Mayor to contact the Minister.

CARRIED

Des Commerford left the discussions at 6.14pm

Alexandrina Council


Dennis Zanker & Simon Grenfell entered the discussions at 6.14pm

ITEM 11 ENGINEERING & INFRASTRUCTURE SERVICES - ACTION SHEET


Item No.


Responsible Officer


18 Jun 07 15 Port Elliot Soldiers War Memorial Monument – restoration

Dennis Zanker Department of Veterans Affairs have advised that the application will take 6-8 weeks (approx early to mid Nov.) to be approved. Dennis advised the group has been notified that they were successful in receiving a grant.

18 Jun 07 15 Strathalbyn Signage meeting request for Dennis Zanker to attend.

Dennis Zanker Meeting held on 24 October 2007. Concept plans for entrance statement signs being prepared.

2 Jul 07 17.5.6 Hill Street Port Elliot maintenance required. Also to be included in future budget considerations.

Simon Grenfell Works now programmed for November 2007.

16 Jul 07 11.1 Bank SA Walkway Dennis Zanker Meeting held 27 August 07. Proposal has been put to the new owners. Now with their legal people for comment. Dennis to follow up and provide response.

6 Aug 07 18 Brickyard Road speed limits. Request for more speed restriction signage and to reduce the speed to 80km/hr.

Dennis Zanker Letter sent to DTEI for review of speed zone. No response received from DTEI to date.

…cont’d

Alexandrina Council



Date of Originating Meeting

Item No.


Responsible Officer


3 Sep 07 17.3.1 Aquatic Club Boat ramp extensions – request to seek assistance from Dean Brown for funding.

Simon Grenfell The revised funding for this is now $157,000 with 50% subsidy from Recreational Boating Fund. SABFAC Meeting 6th December 2007. Announcement on funding expected soon after.

3 Sep 07 18 Clayton Community – request for meeting to discuss lighting matters.

Dennis Zanker Dennis has been in contact with Mike Galea. He will be coming back to Dennis with a suggested date.

3 Sep 07 18 Milang Cemetery - request to write to Friends of Milang Cemetery – and to follow up with funds for the Dunk Family Crypt.

Simon Grenfell No funds held by Council. $13,000 held by State Treasury. Dennis has had discussions with Milang people. Dennis to put in a submission to State Treasury re the Milang Community accessing these funds.

17 Sep 07 12 Goolwa–Strathalbyn Road Council to ask the Minister of Transport Hon Patrick Conlon to undertake a Risk Assessment of the road and inform Council of the outcome.

Dennis Zanker Letter sent to Minister Conlon 12 October 2007.

8 Oct 07 13.1 Acquisition of leopard tank for Milang Soldiers memorial gardens.

Simon Grenfell Awaiting response to application. Community consultation to occur if successful. The Committee have been advised they were not successful.

20 Nov 07

8 Oct 07 Horseshoe Bay car park. Request if lighting can be installed here.

Dennis Zanker Being investigated.

…cont’d

Alexandrina Council



Date of Originating Meeting

Item No.


Responsible Officer


8 Oct 07 18 Street lighting in The Strand and North Terrace Port Elliot. Request if the quality of lighting can be addressed.

Dennis Zanker Dennis advises this is currently being looking into.

8 Oct 07 Proposed Car park on Steamranger land at Strathalbyn. Request for update of status.

Dennis Zanker Dept for Environment & Heritage advised of their support for the proposal. Council now need to supply a concept plan, discuss this with Steamranger, and then it will go to the Minister for approval. Still need to consult with Steamranger.

5 Nov 07 Dredge spoil dumped in River. Cr Tuckwell raised concern. Follow up and report back to Council.

Dennis Zanker DTEI are currently investigating this issue.

5 Nov 07 Intersection of Byrnes Road and Vercoe Terrace Goolwa. “No Motor Cycles” sign has been removed. Replacement sign required.

Dennis Zanker Customer Request issued to outside staff.

5 Nov 07 Bashams Beach Car Park. Fill in large hole at the entrance to the car park.

Dennis Zanker Customer Request issued to outside staff.

Alexandrina Council


ITEM 12 ENGINEERING & INFRASTRUCTURE SERVICES

12.1 Creation Of ETSA Easement Council Depot Lot 3 Kessell Road Goolwa

File Ref: 9.24.1 Officer (full name): Dennis Zanker From: ETSA Utilities Officers Consulted (full name): Neville Styan Budget Allocation$1,800,000 Budget Spent to Date: $46,455 Chart of Account: 8110 Job Number: 8112582

* Environmental: Required for Goolwa WWTP * Social: Required for Goolwa WWTP * Economic: Required for Goolwa WWTP

REPORT To facilitate the construction of the Goolwa wastewater treatment plant and irrigation pumping shed, a 240 AMP Electricity supply was extended along the eastern boundary of the Council woodlot on Kessell Road to a transformer adjacent to the new storage lagoon currently under construction. ETSA now requires the creation of a 3 metre wide easement over the 11kV distribution line and transformer.

ACS07200 Moved Cr Oliver seconded Cr Woolford that the Mayor and Chief Executive be authorised to sign and seal the Grant of Easement documents associated with the creation of an ETSA easement on lot 3 of FP 2629 Section 2389 Hundred of Goolwa.

CARRIED

Alexandrina Council


12.2 Road Naming Plan Of Division Goolwa North D/A 455/D008/07 D/A 455/D017/07 & D/A 55/D018/07

File Ref: 9.24.1

Officer: Peter Wood From: A V Jennings Developments ESD Impact/Benefit:- * Environmental: Nil. * Social: Introduce road names that represent and

acknowledge the local history of the area. * Economic: All advertising and street signage costs to be

borne by the developer.

REPORT The land division is located at Goolwa North off Currency Creek Road, is in its pre-construction phase. The Developers are now in the process of finalising survey plans to lodge at the Lands Titles Office. As part of these plans the Developers have proposed five road names for consideration by Council and have them approved for future use. The road names proposed are: Lawrence Street Parkside Way Wakefield Drive Webber Court Jemison Court ‘Lawrence’ ‘Wakefield’, ’Webber’ and ‘Jemison’ are names with a historical link to the area. Gordon Lawrence is a past Councillor of Port Elliot and Goolwa Council and the Lawrence family are a long time residents of the town. Nurse Wakefield was the District Nurse. The Webber family are an old Goolwa family who remained in the town and worked for the community after the shipping trade closed. Nurse Jemison started the first “official” hospital in Goolwa. An ancestor of hers also worked on the railway from its commencement in 1854.

ACS07201 Moved Cr Davis seconded Cr Medlyn: 1. That Council approve the proposed road names as Lawrence Street,

Parkside Way, Wakefield Drive, Webber Court and Jemison Court as the internal road names for Plan of Division Goolwa North DA455/D008/07 DA455/D017/07 & DA455/D018/07 and that they lay on the table for a period of one month during which time they will go to public consultation.

2. That the cost and installation of the street signs is the responsibility of the

Developer.

CARRIED

Alexandrina Council


12.3 Grant Of Easement To ETSA - Byrnes Road Goolwa

File Ref: 9.24.1 Officer (full name): Dennis Zanker From: ETSA Utilities ESD Impact/Benefit:-

* Environmental: Underground supply line in place so no impact.

* Social: Benefits in supporting the establishment of a nursing home for the local community.

* Economic: No cost to Council.

REPORT A Grant of Easement document needs to be signed and sealed to formalize an easement to ETSA Utilities over an underground power supply that was installed to service the newly constructed Southern Cross Homes Nursing Home “Sandpiper Lodge” on Byrnes Road Goolwa. The power supply comes off the overhead line in Johnston Street and crosses the Council land parcel Lot 101, drainage reserve, which was formerly road reserve but then closed along with Lot 100 which Council transferred to Southern Cross Homes. The underground cable is in place and the easement has previously been agreed to for nil consideration.

ACS07202 Moved Cr Woolford seconded Cr Oliver that the Mayor and Chief Executive be authorised to sign and seal the Grant of Easement Document for easement 'B' over Lot 101 FPX 49642 to ETSA Utilities for electricity supply purposes.

CARRIED

David Moyle entered the discussions at 6.30pm Goolwa Skate Park David advised of the issues with continued vandalism at the Goolwa Skate Park and distributed report and photos.

Moved Cr Davis, seconded Cr Medlyn: That Council temporarily remove the toilet at the Goolwa Skate Park, due to vandalism, and undertake appropriate media releases giving the reasons why. That Council consult with the Youth Advisory Committee (through Anita Grantham) re youth attitude to this strategy.

CARRIED

Alexandrina Council


Cr Gartrell Nangkita Road Dennis advised sealing being undertaken this week. Looking good at the moment. Line marking will occur in a few weeks time. Cr Beckett Flagstaff Hill Road Huge dust problems at the moment due to roadworks. Simon advised the works should be completed by 15th December. Water carts were being used over the weekend to alleviate dust etc. Dennis Zanker, Simon Grenfell and David Moyle left the discussions at 6.41pm

Alexandrina Council


ITEM 13 GOVERNANCE - ACTION SHEET


Item No.


Responsible Officer


22 Oct 07 15 CLASS AGM & Fundraising Cabaret That Council write to the organising committee of the CLASS Hooker Hornets Fundraising Cabaret congratulating them on a very successful cabaret.

Mayor McHugh Letter sent to CLASS. 5th Nov 2007

5th Nov 07 14 SA Tourism Awards That Council send letters of congratulations to the Goolwa VIC Centre and Other Award Winners within our Council area

Mayor McHugh Letters sent out to the winners 7th Nov 2007

Alexandrina Council


ITEM 14 GOVERNANCE

14.1 Langhorne Creek Water Steering Committee

File Ref: 9.24.1 Officer: John Coombe

REPORT Correspondence has been received from the Langhorne Creek Water Steering Committee concerning alternative water supplies to the region for both the shorter term and the immediate drought situation, as well as for the longer term. They are requesting that Council give consideration to connecting the township to the SA Water Supply. As Council would be aware, this matter was raised at the Council Meeting held on 7th May 2007 (Item 21.2.4) where Council resolved: “that a Council representative attend the Langhorne Creek Progress Association Committee Meeting being held on Tuesday 11th December 2007 commencing at 7.30pm in the Langhorne Creek Bowling Club. As a result of this recommendation, correspondence was then forwarded to the Hon Karlene Maywald, Minister for Water Security, suggesting that now is the time to provide a SA Water supply to Langhorne Creek and secure the future of the township water within this important Langhorne Creek district, as well as the township of Woodchester. To date Council has not received a satisfactory response from the Minister and a further letter has been sent to the Minister.

ACS07203 Moved Cr Featherston seconded Cr Oliver that a Council representative

attend the Langhorne Creek Progress Association Committee Meeting being held on Tuesday 11th December 2007 commencing at 7.30pm in the Langhorne Creek Bowling Club.

CARRIED

Alexandrina Council


14.2 Amendment To Fees & Charges

File Ref: 9.24.1 Officer: Mike Shelley

REPORT Council when setting its fees and charges for the hire of the Community Chambers and Large Meeting Room, resolved that the Bonds for Community Use (e.g. not for profit community groups) for these rooms be as follows: Community Chambers $45.00 Large Meeting Room $55.00 In all other instances, for normal use, the bond for the Community Chambers has been higher that the bond for the Large Meeting Room. It is now proposed that an amendment to this fee structure be recommended, with the new bonds being as follows: Community Chambers $80.00 Large Meeting Room $45.00 For members’ information, the bond for general Commercial use of the Community Chambers is $430.00 and for the Large Meeting Room it is $220.00 (which is ½ the normal bond plus $5).

ACS07204 Moved Cr Medlyn seconded Cr Potter that the Bond for the Council

Community Chambers for Community Use be $80.00 and the Bond for the Large Meeting Room for Community Use be $45.00.

CARRIED

Alexandrina Council


14.3 Australasian Hotel - Support For Restaurant And Residential Licence

File Ref: 9.24.1 Officer (full name): Christine Hamlyn From: Juliet Mitchell & Deborah Smalley Officers Consulted (full name): Mayor, Chief Executive & Directors

REPORT A company called The Australasian Circa 1858 Pty Ltd is restoring Goolwa’s former Australasian Hotel into an Accommodation venue (B & B) and Restaurant/Function space venue. They have applied to the Office of the Liquor and Gambling Commission for both a Restaurant Licence and a Residential Licence. The two separate Liquor Licences will comply with the conditions outlined in the Council’s Development Approval, with regards to the premises comprising the separate land uses (Bed & Breakfast, Restaurant/Function space and Residential). The Residential Licence will enable their Accommodation business to provide lodgers with a tourist experience quite distinct from the Restaurant business downstairs. The Restaurant Licence with Entertainment Consent and Extended Trading Authorisation will enable them to have greater scope and flexibility in what their Restaurant business can offer the community/public. Their Entertainment Consent (which will consist of a 3 piece acoustic ensemble) will cover an area inside the building incorporating the restaurant/function rooms as well as part of their hallway and reception area, and will also include an outside deck area. They are seeking Council support for the following: Restaurant Licence to sell liquor for consumption on the licensed premises by persons: seated at a table; or attending a function at which food is provided. Extended Trading Authorisation is sought for the following times: Sunday 9.00am – 11.00am 8.00pm – 10.00pm Christmas Eve Midnight to 2.00am (the following day) Sunday Christmas Eve 8.00pm – 2.00am (the following day) Sundays preceding Public Holidays 8.00pm – Midnight

…cont’d

Alexandrina Council


14.3 Australasian Hotel - Support For Restaurant And Residential Licence

Entertainment Consent is sought for the following times: Monday – Thursday 9.00am - 10.00pm Friday & Saturday 9.00am – 11.00pm Sunday 9.00am – 10.00pm Christmas Eve 9.00am – Midnight Sunday Christmas Eve 9.00am – Midnight Sundays preceding Public Holidays 9.00am – 10.00pm New Years Eve 9.00am – 1.00am (the following day)

ACS07205 Moved Cr Davis seconded Cr Medlyn that Council give consent to the

Residential Licence and Restaurant Licence as detailed in the report.

CARRIED

Alexandrina Council


14.4 Council's Annual Report 2006 - 2007

File Ref: 9.24.1 Officer: Mike Shelley

REPORT Provided to Elected Members, Chief Executive and Directors for members’ information (under separate cover on CD) and adoption, is the draft Annual Report for the year ending 30 June 2007. In accordance with the Local Government Act, Council must adopt the Report by the 30 November 2007. Once adopted by Council and the Financial Statements included, a hard copy will be provided to Members for their use.

ACS07206 Moved Cr Rusby seconded Cr Featherston that the 2006-2007 Annual Report

be adopted.

CARRIED

Alexandrina Council


Cr Featherston declared a Conflict of Interest in Item 14.5 as he works for Fleurieu Regional Development. Cr Featherston left the meeting at 6.55pm to attend an appointment.

14.5 Monarto Precinct - Strategic Directions

File Ref: 9.24.1 Officer: Mike Shelley From: Adelaide Hills Regional Development

REPORT Correspondence has been received on behalf of the Adelaide Hills Murraylands and Fleurieu Regional Development Boards with a report “Monarto Precinct – Strategic Directions” for Council consideration. Council has been meeting with representatives of the Fleurieu, Murraylands and Adelaide Hills Regional Development Boards and representatives of the Rural City of Murray Bridge, District Council of Mt Barker and Alexandrina Council concerning a transport intermodel at Monarto. A report “Monarto Precinct – Strategic Directions Report” has been prepared as a joint initiative of the three Regional Development Boards. The report aims to include the potential to maximise infrastructure development through cooperation between neighbouring councils. The report, prepared by Kerry Medlow of Dynamic Project Delivery, outlines background to a potential airport and transport intermodel at Monarto South. The Working Party through the three Regional Development boards, are seeking funding from the Office of Regional Affairs to undertake further detailed investigations with regard this project. Funding investment by participating Councils and Regional Developments is unclear at this stage and will depend on the outcome of proposed funding through the Office of Regional Affairs.

ACS07207 Moved Cr Tuckwell seconded Cr Woolford that the report be received and

that Council support the concept of collaborative further investigations.

CARRIED ACS07208 Moved Cr Oliver seconded Cr Rusby that Kerry Medlow, of Dynamic Project

Delivery, be invited to a Council Meeting to outline the proposal.

CARRIED

Responsible Officer: Mike Shelley

Alexandrina Council


14.6 National General Assembly Of Local Government - Notices Of Motion

File Ref: 9.24.1 Officer: Mike Shelley From: Local Government Association of S.A.

REPORT The ALGA National General Assembly will be held in Darwin over 26th – 29th November 2007. A number of South Australian representatives will be attending (Mayor McHugh and John Coombe included) and will be expected to vote on the Notices of Motion. The LGA has considered the Notices of Motion and developed a briefing paper outlining the relevance of each motion for SA Councils. The Motions have been categorised into:

A. No need for the LGA to provide comments to SA delegates B. Oppose or of significant concern C. Of questionable value/relevance D. Comment or support and reason why

Given constraints on the availability of meeting rooms in Darwin, the LGA is unable at this point to nominate a meeting place for delegates. Both Wendy Campana and Lee-ann Vincenzi will be attending the National General Assembly and will make arrangements to meet with SA delegates at the commencement of the Assembly.

ACS07209 Moved Cr Oliver seconded Cr Davis that the report be received and the

comments of the LGA be noted.

CARRIED

Cr Davis proposing that Council budget for an Elected Member to attend the ALGA National General Assembly in the future.

Alexandrina Council


Deb Brokenshire entered the discussions at 6.55pm

14.7 Goolwa Beach Kiosk - Permit

File Ref: 9.24.1 Officer (full name): Deb Brokenshire From: A & P Kraak; F Douglas Officers Consulted (full name): Exec Management, David Moyle, Dennis

Zanker Corporate Plan Objective No: 4 ESD Impact/Benefit:-

* Environmental: Visual improvement to building and surrounding area.

* Social: Improved facilities for tourism to the Goolwa Beach Area

Economic: Income to Council REPORT Goolwa Beach is a popular surf, recreation and fishing beach with four wheel drive access. It is extremely popular with both tourists and locals alike. An upgrade of the Goolwa Beach Carpark has commenced and should be completed by the end of this year. A budget allocation of $5,000 has been allowed initially in upgrading the essential building needs at the Kiosk to make it a safe and serviceable site. Expressions of interest have recently been called for the leasing of the kiosk at Goolwa Beach. Two responses were received and considered. 1. Francine Douglas – propose Takeaway Food

Ms Douglas has advised she would be interested in providing takeaway foods from the site. The provision of service would also include coffee, tea, juices, ice-cream etc. It is proposed to extend the roof to both sides of the building and construct a wooden wall of approximately 1 metre in height. This wall will include clear café blinds and provide outdoor tables and chairs for customers. Opening times would be 9-10am to 6-7pm and would be extended dependant on demand. The applicant currently operates a takeaway food van at the Port Elliot and Goolwa Markets selling similar food and drinks.

2. Paul and Anna Kraak – propose Takeaway Food and Café Service

Mr & Mrs Kraak have shown great interest in the kiosk over the several years that Council has been considering options for the site. They have previous experience in the various aspects associated with kiosks and catering along with tertiary business qualifications relevant to the proposal.

…cont’d

Alexandrina Council


14.7 Goolwa Beach Kiosk - Permit (continued)

The Kraaks propose a 3 stage plan with the commencement of operations as soon as possible this year including minimal building upgrade other than initial ‘starter’ kitchen facilities plus supplies and stock. Stage 2 involves building improvements and refurbishment in approximately May 2008. These improvements include:

• Rendering/painting external walls • Addition of eight metre decking as extension to original building • Open the building and install front double door and windows • Build roof over existing building and decked area • Installation of security doors and window guards • Upgrade electrical works • Installation of phone/EFTPOS line • Installation of roller blinds • Landscape around café • Installation of flood lighting

Stage 3 proposed for June 2008 includes the purchase of further equipment and kitchen facilities eg Coffee machine, Deep fryer, Fridges, Freezers, Oven and microwave, Outdoor tables and chairs, Umbrellas & signage It is hoped that the development of Stage 3 may lead to a licensed café or bistro operating under extended trading hours beyond weekends and school holidays. The general business plan includes developing the kiosk/café into a successful café providing coffee, café food as well as takeaway foods. The proposed name of the kiosk/café is “Bombora Beach Café” and will consist of a beachside theme. The targeted market will be visiting families, local residents and the surfer trade with a view to employing two – four young local people. Hours of operation will initially be open all weekends and school holidays with expansion to hours in stages two and three subject to its success.

The kiosk is currently located on road reserve with surrounding areas Crown Land. Native Title has been extinguished at the site. As the building is located on a road, a lease cannot be offered. However, a permit under Section 222 (permit for business purposes) and Section 221 (alteration of road) of the Local Government Act 1999 may be issued. In accordance with Section 222 the permit may grant rights of exclusive occupation in relation to part of the public road and the permit cannot exceed five years.

…cont’d

Alexandrina Council


14.7 Goolwa Beach Kiosk - Permit (continued) The proposed permit also requires public consultation in accordance with Section 223(1). Public consultation in this instance would involve advertising in the local newspaper The Times, along with information regarding the proposal available in the Goolwa Council office. Written notice will also be given to relevant agencies eg Dept of Transport, Office of Recreation & Sport. Discussions were held with Executive Management where it was unanimously agreed that Paul and Anna Kraak be offered a permit to occupy the premises. To ensure an expeditious process enabling the applicants to commence trading as soon as possible, particularly for the ensuing warmer weather and influx of tourists to the area it is proposed that should no objections be received from the public during the consultation period, the keys be handed over on December 14th 2007 (public consultation period closes December 13th 2007) with ratification by Council at its December 17th 2007 meeting. It has been determined a fee of $5,200 + GST be charged per annum for this permit. This calculation is based on current average commercial rent with a reduction to allow for the improvements to the building to be made by the applicants.

ACS07210 Moved Cr Woolford seconded Cr Medlyn: That Paul and Anna Kraak be offered a permit under Section 221 and 222 of

the Local Government Act 1999 to operate the Goolwa Beach Kiosk. That a permit be offered to Paul and Anna Kraak for a period of 5 (five) years. That Council undertake public consultation for the proposed permit of the

Goolwa Kiosk. That the permit fee be $5200pa plus GST adjusting to CPI annually for the

term of the permit That the stages of the improvements to the Kiosk proposed by Paul and

Anna Kraak be accepted by Council as the owner of the land and subject to relevant development assessment approvals.

MOTION LOST

AMENDMENT TO THE MOTION

ACS07211 Moved Cr Davis seconded Cr Beckett that this item lay on the table for discussion as a Confidential Item.

CARRIED

THE AMENDMENT THEN BECAME THE MOTION THE MOTION WAS CARRIED

Alexandrina Council


14.8 Clayton Community Association - Rainwater Tanks Application

File Ref: 9.24.1 Officer (full name): Deb Brokenshire From: Clayton Community Association Officers Consulted (full name): David Moyle, Matt Atkinson Corporate Plan Objective No: 4 ESD Impact/Benefit:-

* Environmental: More efficient use of water * Social: * Economic: Cost savings to community

REPORT Correspondence has been received from the Clayton Community Association Inc advising they have recently received Federal grant funds totalling $25,760 for the supply, installation and work costs associated with the installation of three (3) 28,000 litre poly rainwater tanks for the Clayton Community Hall. As the base of each tank is greater than 10m2 a Development application is required and has subsequently been lodged. The application is currently being assessed by the Planning Department. A lease is presently held with the Clayton Community Association Inc for the Clayton Hall located at 6 Alexandrina Drive Clayton. In accordance with the conditions of the lease, it is a requirement for the lessee to obtain approval of Council for any alterations or additions.

ACS07212 Moved Cr Potter seconded Cr Woolford that in accordance with the

conditions of the lease, Council approve the installation of three 28000 litre rain water tanks at the Clayton Community Hall, 6 Alexandrina Drive Clayton subject to Development Approval.

CARRIED

Alexandrina Council


14.9 Drought Assistance For Irrigators

File Ref: 9.24.1 Officer: Mike Shelley From: Hon Peter McGauran, Federal Minister for

Agriculture, Fisheries & Forestry

REPORT Members will recall at the Council Meeting held on Monday 8th October 2007, Item 21.1.5, where correspondence was tabled from the SA Murray Irrigators Inc to the Hon Peter McGauran, concerning a review of the Exceptional Circumstances qualification criteria. At this meeting Council resolved: “to write a letter to the Hon Peter McGauran, supporting the letter from the South Australian Murray Irrigators Inc., calling on an immediate review of the Exceptional Circumstances qualification criteria”. Following this meeting, correspondence was sent to the Hon Peter McGauran, and a response has now been received back from the Federal Minister. Circulated for members’ information was a copy of Council’s outgoing letter together with a copy of the Minister’s reply.

ACS07213 Moved Cr Davis seconded Cr Potter that the correspondence be received.

CARRIED

ITEM 15 GENERAL BUSINESS - ELECTED MEMBERS

Cr Rusby

Vigneron’s Race Day & Strathalbyn Duck Race The Race Day was very successful however the Duck Race was down in numbers. Have spoken to Steve Ashley re discussions with the organisers to hold the two events on different days. Cr Saunders Visit by UK Manager for SA Tourism Met today with the UK Manager for SA Tourism re setting up a pro-tour for Strathalbyn. He spent last week on the Fleurieu and was very impressed. Need to sell the environment, good food, fresh air, accommodation etc.

Alexandrina Council


ITEM 16 GENERAL BUSINESS – GALLERY

Glenda Connor STEDS Scheme at Mt Compass Asking what is happening with this. Simon advised: Funding available to undertake the design Progressing well Should be implemented the next financial year.

Low Water Asking if Council has looked into other ideas for water e.g. Class A water? Simon advised we are looking into other options. Pine Tree Issue with a pine tree on Burgess Drive Oval. Needs looking at as has been undermined by neighbouring property. Aquatic Club Boat Ramp

Moved Cr Oliver, seconded Cr Medlyn that Council write to the Hon Patrick Conlon re funding for the Aquatic Club Boat Ramp.

CARRIED

Responsible Officer: Dennis Zanker

Alexandrina Council


ITEM 17 CONFIDENTIAL REPORTS

17.1 Goolwa Wharf Ticket Office And Hectors On The Wharf Restaurant - Proposed Leases

17.2 Goolwa Beach Kiosk - Permit

Moved Cr Medlyn, seconded Cr Woolford that in accordance with the 1999 Local Government Act, Section 90 subsection (2) and (3) (h) : (2) A Council or Council Committee may order that the public be excluded

from attendance at so much of a meeting as is necessary to receive, discuss, consider in confidence any information or matter listed in subsection (3)

(3) The following information and matters are listed for the purposes of

subsection (2): (h) legal advice

That the Chief Executive and Executive Assistant remain in the Chambers.

CARRIED Moved Cr Medlyn, seconded Cr Woolford that Council move into Camera at 7.15pm.

CARRIED

Moved Cr Medlyn, seconded Cr Oliver that Council move out of Camera at 7.42pm.

CARRIED

ITEM 18 CLOSURE

The Mayor declared the meeting closed at 7.51pm

council minutes 19th november 2007 - with · pdf file8.1 audit committee - minutes 12th...

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