council meeting agenda 20 may 2015

Ordinary Meeting

Council Chambers Date: 20 May 2015

Time: 9:00am

AGENDA

THE ORDINARY MEETING OF THE MAREEBA SHIRE COUNCIL WILL BE HELD AT COUNCIL CHAMBERS, ON WEDNESDAY, 20 MAY 2015 AND THE ATTENDANCE OF EACH COUNCILLOR IS REQUESTED.

PETER FRANKS CHIEF EXECUTIVE OFFICER

Mareeba Shire Council - Agenda Wednesday 20 May 2015

ORDER OF BUSINESS MEMBERS IN ATTENDANCE APOLOGIES/LEAVE OF ABSENCE/ABSENCE ON COUNCIL BUSINESS BEREAVEMENTS/CONDOLENCES DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST CONFIRMATION OF MINUTES BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING DEPUTATIONS AND DELEGATIONS CORPORATE AND COMMUNITY SERVICES ............................................................................... 5

REGIONAL LAND USE PLANNING ............................................................................................ 5 ITEM-1 Negotiated Decision Notice - Springmount Raceway Pty Ltd - Material Change

of Use - Outdoor sport and entertainment facility (Drag Strip) - Lot 113 SP214842 - Springmount Road, Arriga - DA/15/0005 ............................................... 5

ITEM-2 Application for Community Other Liquor Licence - North Queensland Aero Club - Mareeba Aerodrome - Lot 1 RP714240, Parish of Tinaroo ................................... 49

ITEM-3 Fees and Charges for Urban and Regional Planning 2015/2016 ............................ 69

FINANCE .................................................................................................................................. 77 ITEM-4 Financial Statements for period ending 30 April 2015 ............................................. 77

ITEM-5 Financial Assistance Grant Funding ....................................................................... 85

COMMUNITY WELLBEING....................................................................................................... 91 ITEM-6 Mareeba Sporting Precinct ..................................................................................... 91

ITEM-7 Appointment of Mareeba Multicultural Festival Special Committee ....................... 101

INFRASTRUCTURE SERVICES ................................................................................................ 105

TECHNICAL SERVICES ......................................................................................................... 105 ITEM-8 Infrastructure Services - Technical Services Monthly Activities Report - April

2015 ..................................................................................................................... 105

ITEM-9 Mareeba Riverside Caravan Park - Thirty (30) Year Lease Proposal .................... 111

ITEM-10 Hall Hire - Fees & Charges Schedule 2015/2016 ............................................ 115

WORKS................................................................................................................................... 119 ITEM-11 Infrastructure Services - Works Section - Progress Report - April 2015 .......... 119

WATER & WASTE .................................................................................................................. 127 ITEM-12 Infrastructure Services - Waste Operations Report - April 2015 ...................... 127

ITEM-13 Infrastructure Services - Water and Wastewater - Monthly Operations Report -April 2015 ................................................................................................ 133

CHIEF EXECUTIVE OFFICER ................................................................................................... 141

ITEM-14 EOI IT Strategy ............................................................................................... 141

BUSINESS WITHOUT NOTICE .................................................................................................. 145

NEXT MEETING OF COUNCIL .................................................................................................. 145


CORPORATE AND COMMUNITY SERVICES

REGIONAL LAND USE PLANNING

ITEM-1 NEGOTIATED DECISION NOTICE - SPRINGMOUNT RACEWAY PTY LTD - MATERIAL CHANGE OF USE - OUTDOOR SPORT AND ENTERTAINMENT FACILITY (DRAG STRIP) - LOT 113 SP214842 - SPRINGMOUNT ROAD, ARRIGA - DA/15/0005

DOCUMENT INFORMATION

MEETING: Ordinary

MEETING DATE: 20 May 2015

REPORT OFFICER’S TITLE: Senior Planner DEPARTMENT: Corporate and Community Services

APPLICATION DETAILS

ATTACHMENTS: 1. Decision Notice - 21 April 2015

2. Applicant’s written representations dated 29 April 2015 and 11 May 2015

APPLICATION PREMISES

APPLICANT Springmount Raceway Pty Ltd

ADDRESS Springmount Road, Arriga

DATE REQUEST FOR NDN LODGED

29 April 2015 RPD Lot 113 on SP214842

TYPE OF APPROVAL

Development Permit

PROPOSED DEVELOPMENT

Material Change of Use - Outdoor Sport and Entertainment Facility (Drag Strip)

FILE NO DA/15/0005 AREA 152.8 hectares

LODGED BY Planning Plus OWNER Hapsto Pty Ltd

PLANNING SCHEME

Mareeba Shire Planning Scheme 2004 (amendment no. 01/11)

ZONE Rural zone

LEVEL OF ASSESSMENT

Impact Assessment

SUBMISSIONS Five (5) properly made submissions, one (1) late submission


EXECUTIVE SUMMARY

Council approved a development application described in the above application details at its meeting held on 15 April 2015, subject to conditions. The application was impact assessable and five (5) properly made submissions were received in response to public notification of the application. Planning Plus on behalf of the applicant has subsequently made several written representations about Conditions 3.4.2(i), 3.4.2(ii) and 5. Specifically, the applicants request the following changes:

Condition 3.4.2(i) - Monthly Race Meetings - Approved drag racing hours 911:00am to 65:00pm Saturday.

Condition 3.4.2(ii) - Yearly Weekend Car Show Race Meeting - Approved drag racing hours 911:00am to 65:00pm Saturday and approved burnout hours 9:00am to 6:00pm Friday, 9:00am to 10:00pm Saturday and 11:00am to 3:00pm Sunday.

Condition 5 - The road infrastructure additional payment condition ($15,662.00) be deleted.

Planning Plus states that the proposed increase in racing time is considered necessary to run a viable meeting when taking into account required competitor numbers and potential delays and the additional Friday burnouts will allow for a qualifications round. The deletion of Condition 5 is being put forward as a Council contribution towards the project in recognition of the community and economic benefits arising from the development. Condition 3.4.2(i) & (ii) in their current form approve the hours put forward by the applicant in their response to Council's information request. The hours were recommended in the Noise Impact Assessment prepared by NV Engineers on behalf of the applicant. These same hours were presented to the public during the public notification period. Council officers cannot say that a member of the public who was prepared to accept the development with the hours as publically notified would not have made a submission objecting to the extended hours now being sought by the applicant. The limitations to hours and race meeting frequencies is necessary because it is predicted that noise from drag racing activities may exceed the Environmental Protection (Noise) Policy. The fairest and most transparent means for the applicant to seek extended hours would be for a further development application to be made to Council, including further public notification. This provides all potentially impacted members of the public with the opportunity to appropriately consider any additional impacts and to exercise their submitter rights if they so choose. The additional payment required under Condition 5 is considered fair and reasonable based on the additional peak daily traffic movements expected to be experienced on Springmount and Chettle Roads during race meetings. Council officers recommend that all conditions be maintained and that the request for a negotiated decision notice be refused.


OFFICER'S RECOMMENDATION

“1. That in relation to the written representations made by Planning Plus on behalf of Springmount Raceway Pty Ltd regarding conditions of the following development approval:

and in accordance with the Sustainable Planning Act 2009, the following

(A) Conditions 3.4.2(i), 3.4.2(ii) and 5 must remain as per Council's Decision Notice issued on 21 April 2015.

2. A written notice be issued to the applicant/referral agencies advising of Council’s decision. A copy of the original Decision Notice be issued to the submitters (if applicable)."

THE SITE

The subject land is described as Lot 113 on SP214842, Parish of Culgar, having an area of 152.8 hectares. The land is located off Springmount Road, Arriga, approximately 15 kilometres south-west of Mareeba. Springmount Road is constructed to bitumen sealed/asphalt standard for the entire frontage of the subject land. Access is obtained via an unnamed bitumen sealed road which leads from Springmount Road into the Springmount Waste Management Facility. The subject site is flat and relatively unconstrained by natural or physical features (vegetation, watercourses etc). A small area of remnant 'not of concern' regional ecosystem remains within the southern portion of the site. A Powerlink transmission line traverses the site within Easement A on HG699 in a roughly north-south direction and a SunWater irrigation channel borders the site’s western boundary. From approximately 2009 to 2012, the land was used for a construction camp to accommodate workers involved in the expansion and refurbishment of the Lotus Glen Prison. The construction camp use has ceased, however most of this infrastructure remains on site. Earthworks for the drag strip are currently underway on site. All neighbouring allotments are zoned Rural under the Mareeba Shire Planning Scheme. Properties in the general locality are used for a variety of land uses including the Springmount Waste Management Facility, Tableland Mill, Lotus Glen Prison, the recently developed Springmount Park rural residential estate and a wide range of agricultural/grazing pursuits.

APPLICATION PREMISES

APPLICANT Springmount Raceway Pty Ltd

ADDRESS Springmount Road, Arriga

DATE REQUEST FOR NDN LODGED

29 April 2015 RPD Lot 113 on SP214842

TYPE OF APPROVAL

Development Permit

PROPOSED DEVELOPMENT

Material Change of Use - Outdoor Sport and Entertainment Facility (Drag Strip)


Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.



BACKGROUND AND CONTEXT On the 15 April 2015, Council approved the application made by Planning Plus, on behalf of Springmount Raceway Pty Ltd for the issue of a development permit for Material Change of Use - Outdoor Sport and Entertainment Facility (Drag Strip) over land described as Lot 113 on SP214842, Parish of Culgar, situated on Springmount Road, Arriga. The approval was granted subject to various conditions. Planning Plus, on behalf of the applicants, have written to Council making representations in relation to the approval and seeking the issue of a negotiated decision notice. Specifically, the applicants request the following changes:

Condition 3.4.2(i) - Monthly Race Meetings - Approved drag racing hours 911:00am to 65:00pm Saturday.

Condition 3.4.2(ii) - Yearly Weekend Car Show Race Meeting - Approved drag racing hours 911:00am to 65:00pm Saturday and approved burnout hours 9:00am to 6:00pm Friday, 9:00am to 10:00pm Saturday and 11:00am to 3:00pm Sunday.

Condition 5 - The road infrastructure additional payment condition ($15,662.00) be deleted.

APPLICANT'S REPRESENTATIONS Condition 3.4.2(i) 3.4.2 Frequency of meetings and hours of operation

(i) Monthly weekend race meeting between 9:00am to 5:00pm, with racing and

burnouts between 11:00am and 5:00pm Saturday only.

Representation by Applicant "Initially, it is noted that the development application as submitted nominated racing to occur between the hours of 9:00am and 5:00pm. The revised starting time of 11:00am as nominated in the response to Council’s Information Request came about due to a misunderstanding between the town planning and acoustic consultants and was based on the assumption that racing would commence after a two (2) hour vehicle scrutineering period beginning at 9:00am. It has since been confirmed by operational staff that it is intended that racing occur concurrently with the scrutineering period, thereby commencing at 9:00am. The concern with the current condition is that it limits racing time during a meeting to 6 hours, which is considered insufficient to run a viable meeting when taking into account required competitor numbers and potential delays resulting from accidents and “oil-downs” (oil spilt on the track due to engine failures). This 6 hour limit is significantly less than the 10 hours approved under the other existing approval (which allows for racing from 1:00pm to 11:00pm) and is such that the viability of the facility would be seriously compromised, particularly with respect to attracting out-of-town competitors who will not travel significant distances for such short meetings.


In light of the above, it is requested that the hours of racing be revised to 9:00am to 6:00pm, with racing to be scheduled to conclude by 5:00pm. This arrangement would provide for 8 hours of racing with a 1 hour contingency in case of delays. Being limited to Saturdays, these hours are considered appropriate. It is noted that general noise restrictions (i.e. residential noise and building work) are the same on a Saturday as they are during the week (6:30am – 6:30pm) in recognition of the fact that most people are active on Saturdays. Further, the current condition would result in some vehicle noise during the period of 9:00am and 11:00am anyway due to cars being tuned, etc, so the requested change is not considered to have any significant additional impact on amenity. While it is understood that a starting time for racing of 11:00am was identified prior to commencement of public notification, it is noted that all submitters will be given a copy of the Negotiated Decision Notice and will therefore be aware of the change, as well as being granted the ability to appeal the revised condition if they feel it necessary. It is further noted that it is common for aspects of development and conditions to be negotiated post-public notification and that had the change been made prior to the issue of the initial Decision Notice, it is considered that it would have met the definition of a ‘minor change’ by not being “substantially different” development, and therefore not required re-notification. This assertion is made on the basis of a review of case law, in particular:

76/10 AUSPACIFIC ENGINEERS P/L V SCENIC RIM REGIONAL COUNCIL [2010] QPEC 117;

77/10 MINIMARC PTY LTD V GOLD COAST CITY COUNCIL & ANOR [2010] QPEC 146; and

78/10 RSA (MOORVALE STATION) PTY LTD V ISAAC REGIONAL COUNCIL [2010] QPEC 147.

See: http://www.nortonrosefulbright.com/au/knowledge/publications/35809/planning-and-environmentcase-updates-november-2010.

38/12 COMISKEY GROUP (A FIRM) V MORETON BAY REGIONAL COUNCIL & ANOR [2012] QPEC 44 which

See: http://www.nortonrosefulbright.com/au/knowledge/publications/74473/planning-and-

environmentcase-updates-april-may-june-and-july-2012.

47/12 DIXING INTERNATIONAL PTY LTD v SUNSHINE COAST REGIONAL COUNCIL [2012] QPEC 64

49/12 FRANKLYN HARVESTING P/L & ORS V CAIRNS REGIONAL COUNCIL & ORS [2012] QPEC 63


environmentcase-updates-october-and-november-2012-cases

06/10 COLES GROUP PROPERTY DEVELOPMENT LIMITED v SUNSHINE COAST REGIONAL COUNCIL and CHIEF EXECUTIVE, DEPARTMENT OF TRANSPORT AND MAIN ROADS [2010] QPEC 9


environmentcourt-updates-for-february-2010


While the above cases are not specific to changes to hours of operation, they do demonstrate the nature and extent of changes which can occur without development being considered “substantially different”. In this instance, the following points should be taken into account:

The change to racing hours amounts to no more than 36 hours in an entire year (only 24 hours if the 1 hour contingency is not required);

The change is consistent with what was originally applied for, with the only difference being the proposed 1 hour contingency (which is only required where there are delays, in which case there will be a commensurate break in racing noise throughout the day);and

The change does not seek to alter the actual operating hours (other than the 1 hour contingency) and noisy activities such as tuning of cars will occur for the majority of this time anyway (i.e. during scrutineering).

In light of the above, it seems obvious that the proposed change does not result in a “substantially different” development that would warrant re-notification. Further to the above, it is noted that an approval exists for 10 hours racing over 32 weekends per year (total of 320 hours) as opposed to the current proposal for 9 hours over 12 weekends (total of 108 hours) during more favourable hours. It is considered highly unlikely that submitters would object to the proposed change if given the option between the two and this is considered to be reflected in the general accepting tone of the submissions which were recently received (noting that of the few submissions regarding noise, all stated that they were not formal objections). In light of the above representations, the following change to the subject condition is sought: 3.4.2 Frequency of meetings and hours of operation

(i) Monthly weekend race meetings between 9:00am and 56:00pm, with racing

and burnouts between 11:00am and scheduled to conclude by 5:00pm, Saturday only."

Response The original application was received by Council on 23 January 2015. The hours of racing nominated at this time were 9:00am to 5:00pm. An information request was issued to the applicant on 2 February 2015. Part of the information request sought a Noise Impact Assessment for the proposed development. A response to the information request was provided by the applicant on 26 February 2015. A Noise Impact Assessment prepared by NV Engineers (dated 26 February 2015) was provided as part of the information request response. The information request response forms part of the application's common material. The information request unambiguously states that all race meetings are to occur on Saturdays with racing between 11:00am and 5:00pm. The development application (including all common material) was publically notified from 27 February 2015 to 20 March 2015. Any person viewing the application during this period


would have been informed that racing hours were limited to Saturday between 11:00am and 5:00pm. Condition 3.4.2(i) in its current form (11:00am to 5:00pm) approves the racing hours put forward by the applicant in their response to Council's information request. Whilst an additional three hours per race meeting may not seem significant in total yearly race hours, it represents a 50% increase to the racing hours of each race meeting. The limitations to racing hours and race meeting frequencies is necessary because it is predicted that noise from drag racing may exceed the Environmental Protection (Noise) Policy. If a change of this nature was submitted after the approval had taken effect, it would be recommended for refusal on the basis that it was not a permissible change. Specifically, the change would be considered to:

Introduces new impacts or increases the severity of known impacts; or

Removes an incentive or offset component that would have balanced a negative impact of the development; or

for an approval for assessable development that previously required impact assessment – be likely, in the responsible entity’s opinion, to cause a person to make a properly made submission objecting to the proposed change, if the circumstance allowed;

Council officers cannot say that a person who was prepared to accept the development with racing hours of 11:00am to 5:00pm would not have made a submission objecting to the extended 9:00am to 6:00pm racing hours. Since the current approval was granted on 15 April 2015, Council officers have been contacted by the person who made the late submission to express their concern/disappointment at the granting of the approval. This person does not have submitter appeal rights, but it is probable that if given the opportunity, they would make a submission objecting to the changed hours. In relation to the five (5) properly made submissions, it is acknowledged that these submitters could appeal a decision by Council to approve the development with extended race hours, however it is also worthwhile noting the following concern raised in the submission from Roy Willetts of 10 Kippin Drive, Arriga:

"Often in these cases the initial development is approved, and then further applications are made to relax permit conditions for "one off" events which turn into regular events. It becomes the thin edge of the wedge. How do we know Council will hold the line?"

It is the opinion of Council officers that the fairest and most transparent means for the applicant to seek extended racing hours would be for a further development application to be made to Council, including further public notification. This provides all potentially impacted members of the public with the opportunity to appropriately consider any additional impacts. Council officers recommend that Condition 3.4.2(i) be maintained. Condition 3.4.2(ii) 3.4.2 Frequency of meetings and hours of operation

(ii) One (1) weekend car show race meeting per year with racing between

11:00am and 5:00pm Saturday only. Burnouts may occur between 9:00am and


10:00pm Saturday and 11:00am and 3:00pm Sunday. Burnouts must only occur on the burnout pad in front of the 6 metre high earth mound.

Representation by Applicant "Initially, it is noted that our Negotiated Decision Notice request dated 29 April sought to change condition 3.4.2(i) to revise the hours of racing from 11:00am to 5:00pm, to 9:00am to 6:00pm. It is therefore requested that the subject condition also be updated to reflect this change. In addition to this, we wish to take this opportunity to make one final change, being the allowance of burnouts on the Friday (daytime only) of the weekend car show. This request has come about following further discussions with the organisers of the car show who have been inundated with interest from participants in the event. No additional racing is proposed and burnouts would cease by 6:00pm on the Friday. This additional time is being sought for a qualifications round and is expected to have negligible impact on surrounding residents. As with the original Negotiated Decision Notice request, the proposed change does not result in a "substantially different" development that would warrant re-notification of the development application. In light of the above representations, the following change to the subject condition is sought: 3.4.2 Frequency of meetings and hours of operation

(ii) One (1) weekend car show race meeting per year with racing between

11:00am 9:00am and 5:00pm 6:00pm Saturday only. Burnouts may occur between 9:00am and 6:00pm Friday, 9:00am and 10:00pm Saturday and 11:00am and 3:00pm Sunday. Burnouts must only occur on the burnout pad in front of the 6 metre high earth mound."

Response The original application was received by Council on 23 January 2015. The hours of racing nominated at this time were 9:00am to 5:00pm. An information request was issued to the applicant on 2 February 2015. Part of the information request sought a Noise Impact Assessment for the proposed development. A response to the information request was provided by the applicant on 26 February 2015. A Noise Impact Assessment prepared by NV Engineers (dated 26 February 2015) was provided as part of the information request response The information request response forms part of the application's common material. The information request unambiguously states that all race meetings are to occur on Saturdays with racing between 11:00am and 5:00pm. The development application (including all common material) was publically notified from 27 February 2015 to 20 March 2015. Any person viewing the application during this period would have been informed that racing hours were limited to Saturday between 11:00am and 5:00pm.


Condition 3.4.2(ii) in its current form (11:00am to 5:00pm) approves the racing hours put forward by the applicant in their response to Council's information request. Whilst an additional three hours per race meeting may not seem significant in total yearly race hours, it represents a 50% increase to the racing hours of the car show race meeting. The limitations to racing hours and race meeting frequencies is necessary because it is predicted that noise from drag racing may exceed the Environmental Protection (Noise) Policy. The applicant's request to allow burnouts on Friday for the yearly car show race meeting was not mentioned in the initial application or the information request response. The potential for drag strip operations over a three day period (Friday, Saturday and Sunday) is considered to be significant and should have been clearly stated in the publically notified application. If a change of this nature was submitted after the approval had taken effect, it would be recommended for refusal on the basis that it was not a permissible change. Specifically, the change would be considered to:

Introduces new impacts or increases the severity of known impacts; or

Removes an incentive or offset component that would have balanced a negative impact of the development; or

for an approval for assessable development that previously required impact assessment – be likely, in the responsible entity’s opinion, to cause a person to make a properly made submission objecting to the proposed change, if the circumstance allowed;

Council officers cannot say that a person who was prepared to accept the development with publically notified hours would not have made a submission objecting to the extended hours. Since the current approval was granted on 15 April 2015, Council officers have been contacted by the person who made the late submission to express their concern/disappointment at the granting of the approval This person does not have submitter appeal rights, but it is probable that if given the opportunity, they would make a submission objecting to the changed hours. In relation to the five (5) properly made submissions, it is acknowledged that these submitters could appeal a decision by Council to approve the development with extended hours, however it is also worthwhile noting the following concern raised in the submission from Roy Willetts of 10 Kippin Drive, Arriga:

"Often in these cases the initial development is approved, and then further applications are made to relax permit conditions for "one off" events which turn into regular events. It becomes the thin edge of the wedge. How do we know Council will hold the line?"

It is the opinion of Council officers that the fairest and most transparent means for the applicant to seek extended racing hours would be for a further development application to be made to Council, including further public notification. This provides all potentially impacted members of the public with the opportunity to appropriately consider any additional impacts. Council officers recommend that Condition 3.4.2(ii) be maintained.


Condition 5 5. Additional Payment Condition (section 650 of the Sustainable Planning Act 2009)

The traffic movements associated with the approved development are expected to increase daily vehicle movements on Springmount Road and Chettle Road beyond the threshold for a (1000-2999) Rural Collector standard road. 5.1.1 In accordance with Planning Scheme Policy No. 6 - Augmentation of the Road

Network Contribution, the following additional payment is required towards the upgrading of Springmount Road and Chettle Road to a (1000-2999 Rural Collector) standard:

5.1.2 The additional payment here applies for material change of use. As such the additional payment becomes payable when the change happens.

5.1.3 Until paid in full, the amount of the additional payment will be increased on 1

July each year in accordance with the increase for the PPI index for the period starting on the day the development approval takes effect, adjusted by reference to the 3-yearly PPI index average.

5.1.4 Instead of making the additional payment required under 5.1.1, the applicant may upgrade Springmount Road between the drag strip entrance and the intersection with Chettle Road, in accordance with Rural Road (Class 1000-2999 Table D1.4) of the Mareeba Shire Planning Policy No. 4 - Development Manual, to the satisfaction of Council's delegated officer. Prior to works commencing, plans for the works described above must be approved as part of an Operational Works application. Should the applicant choose to construct these works, the works must be completed by the day the material change of use happens.

Representation by Applicant "We are seeking deletion of the above condition as Mareeba Shire Council's contribution to this project, in recognition of the significant community and economic benefits that it will bring to the shire. A review of other similar facilities around the country indicates that almost all are in some way government funded. This is due to the fact that such facilities are generally commercially unviable, but provide local communities with access to a sport with which many have significant interest, not to mention road safety benefits resulting from the provision of a legal venue for owners of street cars to race. Having no facility for local

Infrastructure Charge Rate Current

Amount of Charge

Augmentation of the Road Network Contributions (Arriga)

$15,662.00 $15,662.00

TOTAL CURRENT AMOUNT OF CHARGE $15,662.00


motorsports in akin to having no facility for other such sports such as cricket or football. The developer of this facility is therefore providing a community benefit and removing the cost burden from all levels of government. In addition to the above, the facility will create significant economic benefits for Mareeba Shire by regularly bringing thousands of visitors to the area and ultimately providing national exposure when ANDRA (the Australian National Drag Racing Association) bring a national competition round to the track in approximately 18 months' time. Costs of the proposed development have blown out considerably to in excess of $4m due in part to the developer's desire to create a top-level facility that the region can be proud of and benefit greatly from. Given the low returns that can be expected from this facility, we consider that the removal of infrastructure contributions is the least Council can do to facilitate this development. We note Cairns Regional Council is currently doing a similar thing at much greater expense and for less benefit. Finally, the developer is offering to erect a sign on the site thanking Council for their support for the project should this request be supported. In light of the above representations, deletion of the condition is sought." Response The additional payment required under Condition 5 is considered fair and reasonable based on the additional peak daily traffic movements expected to be experienced on Springmount and Chettle Roads during race meetings. Council officers recommend that all conditions be maintained and that the request for a negotiated decision notice be refused. Date Prepared: 11 May 2015


ATTACHMENT 1


ATTACHMENT 2


ITEM-2 APPLICATION FOR COMMUNITY OTHER LIQUOR LICENCE - NORTH QUEENSLAND AERO CLUB - MAREEBA AERODROME - LOT 1 RP714240, PARISH OF TINAROO


MEETING: Ordinary



EXECUTIVE SUMMARY

The North Queensland Aero Club have written to Council advising that they intend to make application for a 'Community Other' liquor licence over their clubhouse on Lease H on Lot 1 on RP714240 (Mareeba Aerodrome), Vicary Road, Mareeba. A community other licence allows for limited trading periods (maximum 25 hours per week) and applies to non-proprietary clubs. Liquor cannot be sold for consumption off the premises, gaming machines are not permitted and there is no ability to extend the trading hours of the club to trade prior to 10am or after 12midnight. The club presently holds such a liquor licence over their clubhouse at the Cairns Airport. The club are in the process of transferring their principal place of business from the Cairns Airport to the Mareeba Aerodrome. The purpose of the liquor licence at Mareeba will be to continue the social aspect of the club at Mareeba. To support the liquor licence application, the club requests that Council provide written evidence of no objection to the granting of the proposed licence.


"That Council offer no objection to the granting of a Community Other Licence to North Queensland Aero Club over Lease H within Lot 1 on RP714240 (Mareeba Aerodrome), Vicary Road, Mareeba, subject to the standard trading conditions."

BACKGROUND

The North Queensland Aero Club have written to Council advising that they intend to make application for a 'Community Other' liquor licence over their clubhouse on Lease H on Lot 1 on RP714240 (Mareeba Aerodrome), Vicary Road, Mareeba.


The club presently holds such a liquor licence over their clubhouse at the Cairns Airport. The club are in the process of transferring their principal place of business from the Cairns Airport to the Mareeba Aerodrome. The purpose of the liquor licence at Mareeba will be to continue the social aspect of the club at Mareeba. A community other licence allows for a maximum of 25 hours of trading per week. The applicants proposed trading hours would be:

Wednesday - 4:30pm to 7:30pm

Friday - 3:30pm to 12:00 midnight

Saturday 4:30pm to 12:00 midnight

Sunday 11:00am to 5:00pm To support the liquor licence application, the club requests that Council provide written evidence of no objection to the granting of the proposed licence.

LINK TO CORPORATE PLAN

Nil

CONSULTATION

Internal Nil External Nil

LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS)

Nil

POLICY IMPLICATIONS

Lot 1 on RP714240 (Mareeba Aerodrome) is zoned Industry - Preferred Area No 4 by the Mareeba Shire Planning Scheme 2004. All aviation related activities on the Mareeba Aerodrome are exempt development for the purposes of the Planning Scheme. The North Queensland Aero Club is aviation related land use and therefore does not require planning approval. The Queensland Government provides the following description of Community Other Licence:

The community other licence allows for limited trading periods and applies to non-proprietary clubs that are also incorporated associations (such as charities) or unincorporated associations with an individual to hold the licence on the association's behalf.


A community other licence is suited to smaller clubs with reduced trading hours which are largely operated by volunteers. A community other licence may only be granted to a non-proprietary club which trades no more than 25 hours per week. Liquor may be sold for a maximum of 25 hours per week from Monday to Sunday, between the hours of 10am and 12 midnight. These hours must be advised at the time of application and will be endorsed on the licence. If you hold a community other licence, you may sell liquor for consumption on the premises to:

members of the club

members of clubs with formal reciprocal rights

a guest of a member

a guest of a member of a club with formal reciprocal rights. In addition to the above, a club that is an RSL or services club may sell liquor to:

an RSL honorary member and their guest(s) providing they are accompanied by the member

a defence member and their guest(s) providing they are accompanied by the member.

A register of members and a register of all visitors to the club (except minors and visiting players) must be maintained and be available for inspection at the premises at any time. The holder of a community other licence cannot:

sell liquor for consumption off the premises (takeaway liquor)

apply for a gaming machine licence

apply for approved extended trading hours Liquor cannot be sold for consumption off the premises (takeaway liquor), gaming machines are not permitted and there is no ability to extend the trading hours of the club to trade prior to 10am or after 12midnight.

It is recommended that Council offer no objection to the granting of a community other licence to North Queensland Aero Club.

FINANCIAL & RESOURCE IMPLICATIONS

Capital Nil Operating Nil

IMPLEMENTATION/COMMUNICATION

The North Queensland Aero Club will be informed of Council's decision by letter.


ATTACHMENTS

1. North Queensland Aero Club email correspondence of 7 April 2015 Date Prepared: 10 April 2015


ATTACHMENT 1


ITEM-3 FEES AND CHARGES FOR URBAN AND REGIONAL PLANNING 2015/2016


MEETING: Ordinary



EXECUTIVE SUMMARY

This report presents the recommended 2015/2016 Fees and Charges for Urban and Regional Planning activities for Council's consideration and endorsement.


"That Council adopt the 2015/16 Fees and Charges for Urban and Regional Planning."

BACKGROUND

Council as part of its budgetary process and under the legislation of the Local Government Act is required to adopt a Schedule of Fees and Charges each year. Each relevant department has been responsible for the setting of the Fees and Charges. Section 97 of Local Government Act 2009 prescribes the circumstances where a Local Government may set a cost-recovery fee. This section also prescribes that a cost- recovery fee must not be more than the cost to the local government of taking the action for which the fee is charged. Costs for services are reviewed annually, with the full cost recovery model applied wherever possible. The proposed fees for 2015/16 were workshopped with Council on Tuesday 31 March 2015. The underlying basis for the proposed fees and charges is cost recovery and as such, the methodology used to establish the 2014/2015 fees and charges has been generally carried forward. The following specific amendments have been made:

The car parking contributions for Mareeba and Kuranda have now been equalised

A new fee for inconsistent uses Current infrastructure charges for Mareeba remain below what is actually required to fund existing and future development infrastructure needs. The proposed increase will continue to


close the gap between current and actual infrastructure costs, whilst spreading the full increase over a reasonable time period.


GOV 1 - Develop an achievable long term financial plan that underpins Council's long-term financial sustainability.

CONSULTATION

Internal Management Accountant Manager Finance Manager Development and Governance External Nil


Council must be able to demonstrate that the cost recovery fees are no more than the cost of providing the service. Council is able to set a fee that is lower than the calculated cost where it is deemed appropriate.

POLICY IMPLICATIONS

Nil




On adoption of the 2015/2016 fees, the Schedule of Fees and Charges will be updated. The charge controls in the Council's corporate system (Property & Rating) will need to be updated prior to the commencement of the 2015/2016 financial year. The website will also need to be updated to reflect the new fees.

ATTACHMENTS

1. 2015/16 Fees and Charges for Urban and Regional Planning Date Prepared: 11 May 2015


ATTACHMENT 1


FINANCE

ITEM-4 FINANCIAL STATEMENTS FOR PERIOD ENDING 30 APRIL 2015


MEETING: Ordinary

MEETING DATE: 20 April 2015

REPORT OFFICER’S TITLE: Manager Finance DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

The purpose of this report is to provide Council with an overview of financial matters for the period 1 July 2014 to 30 April 2015.


"That Council note the financial report for the period ending 30 April 2015 and approve the repayment of the de-amalgamation working capital facility through transfers from discretionary reserves and endorse the emergency purchase for the month of April 2015."

BACKGROUND

Financial Summary Each month, year to date financial statements are prepared in order to monitor actual performance against budgets. For the period ending 30 April 2015, Council shows an operational surplus of $10,145,686 compared to a budgeted YTD surplus of $8,439,049. The budget now reflects the Three Month Budget Review as adopted by Council at the 17 December 2014 meeting. One-off de-amalgamation costs for the purpose of this report are excluded. These costs are funded from the Queensland Treasury Corporation Working Capital Facility ($5.2m) which has a repayment due date of 30 June 2015. The repayment of this Working Capital Facility is proposed to be from discretionary reserves. It should be noted that Council's cash position is currently $28,545,606 and this represents an initial transfer of $17,000,000 from TRC. The Deputy Premier (Minister for Transport, Minister for Infrastructure, Local Government and Planning and Minister for Trade) made a decision on 8 April regarding the cash split. MSC is to receive a sum total of $26,053,002 of the total cash of $52,077,050 which results in MSC receiving a further $9,053,002 plus interest from TRC. As at 8 May 2015, TRC had not made the cash transfer.


Capital Expenditure Total capital expenditure of $10,937,941 (including commitments) has been spent for the period ending 30 April 2015 against the annual budget of $12,892,876. The graph below illustrates actual YTD expenditure and committed costs against the annual budget.

April 2015 - Snapshot

Total Operating Income $ 47,108,652 Total Operating Expenditure $ 36,962,966 Operating Surplus $ 10,145,686 Total Capital Income (grants, developer contributions) $ 2,059,155

Net Result - Surplus $ 12,204,841


Income Analysis Total income (including capital income of $2,059,155) for the period ending 30 April 2015 is $49,167,807 compared to the YTD budget of $46,451,289. The graph below shows actual income against budget for the period ending 30 April 2015.

Variances to note are:

1. Environmental Health food licences for 2015/16 were sent out in April for a total value of $60,330. This revenue actually belongs to 2015/16 so will be transferred over at

Description

Actual YTD Budget YTD Note

Net Rates & Utility Charges 25,140,362 24,889,012

Fees & Charges 1,115,655 960,419 1

Operating Grants, Subsidies & Contributions 7,128,032 6,939,607

Interest Received 637,571 480,072 2

Works for Third Parties 9,546,546 9,030,388 3

Other Revenue 3,540,486 3,183,936 4

Capital Income 2,059,155 1,069,620 5


the end of this financial year. Also contributing to the favourable variance is Building income ($19k), Mareeba Mausoleum & Memorial cemetery income ($57k) and Libraries ($3k). 2. Council had $10M invested in term deposits which matured on 2 April producing approximately $175k in interest revenue. 3. The favourable variance relates to the majority of the Department of Main Roads major projects being already completed, however, YTD budget has been apportioned monthly. April RMPC claim estimated at $79k is yet to be lodged. 4. Favourable variances across a number of business sections, majority relating to the waste fund.

5. $592k relates to developer contributions. Capital grants of $1.3M relates mainly to the construction of the pump station at Ibis Dam ($54k), the Mareeba Sewerage Treatment Plant upgrade ($30k), Chillagoe Water supply ($236k), Roads to Recovery ($577k) and TIDS ($317k).

Expenditure Analysis

Total expenses for the period ending 30 April 2015 is $36,962,966 compared to the YTD budget of $37,044,385. The graph below shows actual expenditure against budget for the period ending 30 April 2015.


Loan Borrowings

Council's loan balances as at 30 April 2015 are as follows:

Rates and Sundry Debtors Analysis

Rates and Charges The total rates and charges payable as at 30 April 2015 is $2,551,809. There are currently 246 properties with arrangements to pay, which totals $228k. Rates were levied on 17 February 2015 for the six months January to June 2015 with the discount period closing on 20 March 2015. Total Gross Rates and Charges levied for the 6 month period was $13,147,136.55. Collection House collected $45,468.90 for the month of April. The outstanding amount for properties currently with debt collection is $244,930.65. Sundry Debtors

The total outstanding for Sundry Debtors as at 30 April 2015 is $2,050,010.20 which is made up of the following:

$734,263.76 or 77% of outstanding debtors 30 days or greater relate to government departments.

Description

Actual YTD Budget YTD Note

Employee expenses 12,424,796 13,042,428

Materials & Services 16,987,659 16,636,127

Depreciation expenses 7,379,845 7,205,065

Finance & Borrowing costs 170,666 160,765

QTC Loans $2,047,187

De-amalgamation working capital facility

$5,138,878

Current 30 days 60 days 90 + days

$1,100,202 $755,223.98 $2,610 $191,973

53.67% 36.84% 0.13% 9.36%


Procurement

One (1) emergency purchase was carried out for April as follows;

Order Number

Quotation Process

Order Date Supplier Name

Order Amount

Invoice Date

Reason

PWK01882 EMERGENCY 14/04/2015 Tableland Earthmoving & Raw Materials

$3,420.00 To replace contaminated spoil from a traffic accident at Koorboora.


Nil

CONSULTATION

Internal Director Corporate & Community Services Financial Accountant

External Nil

LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS)

Section 204 of the Local Government Regulation 2012 requires the financial report to be presented to local government…if the local government holds its ordinary meetings more frequently (than once per month) - to a meeting in each month.

POLICY IMPLICATIONS

Information has been provided to achieve compliance with Council's Procurement Policy.


Capital Nil

Operating Nil


Nil

ATTACHMENTS

1. Financial Statements - April 2015 Date Prepared: 4 May 2015


ATTACHMENT 1


ITEM-5 FINANCIAL ASSISTANCE GRANT FUNDING DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Finance DEPARTMENT: Corporate and Community Services

The purpose of this report is to reinforce to Council the importance of the Federal Government funding through the Financial Assistance Grants and the significant impact to Councils resulting from the freeze of indexation until 2017/2018.


"That the Council: 1. Acknowledges the importance of federal funding through the Financial Assistance

Grants program for the continued delivery of council’s services and infrastructure; 2. Acknowledges that the Council will receive $6,321,722 in 2014/2015; and

3. Will ensure that this federal funding, and other funding provided by the Federal

Government under relevant grant programs, is appropriately identified as Commonwealth grant funding in council publications, including annual reports.”

BACKGROUND

The Local Government Association of Queensland (LGAQ) wrote to all Councils on 10 April 2015 asking them to support the campaign to maintain Financial Assistance Grants and restore indexation. The Financial Assistance Grants (FAG's) are a vital part of the revenue base of all councils, and this year councils will receive $2.3 billion from the Australian Government under this important program. The FAG represented about 12% of Council's operating revenue for the 2014/15 budget year. However in real terms the FAG's grant MSC receives equates to almost half of the amount received by general rates and as a result is a major funding source for many of Council services. The Government's decision in the 2014 Federal Budget to freeze the indexation of FAG's for three years beginning 2014/15 will unfortunately cost councils across Australia an estimated $925 million by 2017/18. It is important that the level of funding provided from the Federal Government through the

Financial Assistance Grant is adequate to ensure infrastructure and services are provided at a reasonable level in all communities. Falling levels of Financial Assistance Grants threaten the provision of Council’s services to the community.


The Australian Local Government Association (ALGA) has included in its 2015 Federal Budget submission, a call for the FAG’s indexation to be restored immediately and for the Federal Government to consider the adequacy of the quantum of FAG’s and the indexation methodology in the future. The ALGA and LGAQ are seeking the support of Council for advocacy to have the Federal Government reverse the decision to freeze the indexation of FAGs. While the FAGs are paid through Queensland Local Government Grants Commission, the funding originates with the Commonwealth and it is important it is recognised as such. Mareeba Shire Council and every other council in Australia, have been asked to pass a resolution acknowledging the importance of the Commonwealth’s Financial Assistance Grants in assisting Council to provide important community infrastructure. Council is also being asked to acknowledge the receipt of Financial Assistance Grants from the Commonwealth in media releases and council publications, including our annual report and to highlight to the media a council project costing a similar size to the FAGs received by Council so that the importance and impact of the grants can be more broadly appreciated.



CONSULTATION

Internal Director Corporate & Community Services External Nil


Nil

POLICY IMPLICATIONS

Nil


Capital Nil Operating Further cut to services or higher increases in general rate revenue should the Commonwealth Government decision to freeze FAGs is not reversed.



Acknowledge the receipt of Financial Assistance Grants from the Commonwealth in media releases and council publications, including our annual report.

ATTACHMENTS

1. Letter from the Local Government Association of Queensland regarding Financial Assistance Grants from the Commonwealth Date Prepared: 7 May 2015


ATTACHMENT 1


COMMUNITY WELLBEING

ITEM-6 MAREEBA SPORTING PRECINCT DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: Community Engagement & Development Officer DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

A community reference group has been meeting for the past 18 months to develop a multi-purpose recreational precinct in Mareeba. Mareeba Netball Club has successfully applied for funding from the Queensland Government to construct Stage One of the Master Plan and is requesting security of tenure over the locations on which facilities are to be constructed using the grant funds. All groups represented in the reference group agree to the siting of courts within Davies Park, cricket pitch at Firth Park and walking paths around the parks (exact location still to be determined). Further consultation and research is required to ascertain the appropriate siting of a possible multi-purpose complex.


"That Council grant approval to the Mareeba Netball Association Inc. to: 1. Construct Stage 1 of the multi-purpose sporting facility (four (4) outdoor multi-purpose courts, bike path, walkways and cricket grounds) as per map Prelim E attached, subject to the submission of final designs to Council for construction approval; and 2. Occupy this designated multi-use site for at least three (3) years from the project completion date and with an option to renew the full site or a portion of the site."

BACKGROUND

Background to Precinct Concept Overall Over the last 18 months the Mareeba and Dimbulah Community Bank® has been facilitating a group of key stakeholders to develop a recreational complex facility for Mareeba that would provide additional sporting/recreational infrastructure and an indoor complex. • Key members of the Mareeba Recreational Precinct Reference Group are: • Bendigo Community Bank • Mareeba Netball Club (currently approximately 170 junior and 85 senior member players), • Mareeba Basketball Club (currently approximately 187 member players), • Mareeba Leagues Club, • Mareeba Junior Rugby League Club (currently approximately 175 member players )


• Mareeba Senior Rugby League Club (currently approximately 126 member players ) • Mareeba Cricket Club (currently approximately 110 member players), • Mareeba PCYC, • Mareeba Touch Football, • Mareeba State High School and • Mareeba Shire Council. As such, the Reference Group represents the interests of at least 853 players. Taking into consideration their families and supporters, they comprise a large proportion of the community. Background to Get Playing Plus Funding (Stage 1) Towards the end of 2014 Mareeba Netball Club (on behalf of the Recreational Precinct Reference Group) was successful in securing a grant to progress Stage 1 of the Bendigo Bank Recreational Complex that will incorporate Eales Park, Davies Park and Firth Park. Various groups involved in the project raised $400,000 (of which the Bendigo Community Bank® Company contributed $250,000) and Council contributed $20,000, which attracted matching funding from the Department of Sports & Recreation Get Playing Plus program thus providing $840,000 for Stage 1. The funding will see the establishment of the following facilities over the coming months and the Master Plan is to determine the best locations for these new facilities: • Four outdoor multi-purpose courts (proposed location is inside Davies Park opposite

Mareeba State High School) • Bike path and walk ways (proposal is to incorporate them throughout the complex

grounds) • Cricket grounds (proposed location is at Firth Park) Master Plan A consultant was commissioned for the Master Planning process for the proposed sporting and recreational precinct at the Davies Park/Firth Park and Eales Park sites as a number of critical issues were identified regarding the site/s proposed by the community reference group. The Master Planning process was undertaken to identify the best use of the land available to create the most suitable sites for these new facilities and has taken into account the needs of user groups as they expand into the future. A multi-purpose indoor complex (proposed to be located opposite Mareeba State High School inside Davies Park) and additional rugby league grounds (located on Eales Park) have been included in the long term plan, but further grant funding is required before these can be built. The consultant worked closely with the Community Reference Group for the development of the Master Plan.


The Master Plan addresses a number of stages as outlined below. Stage One Funding for Stage One has been secured by the Mareeba Netball Club on behalf of a number of user groups and stakeholders and this first stage involves establishing the following facilities: • Netball/basketball multipurpose courts opposite the High School, in the vicinity of the

existing red brick amenities block;

• Upgrading the cricket field at Eales Park;

• Establishing bike paths and walk ways connecting the various sites at the precinct (refer

attached concept plan for details);

Stage Two and Beyond Funding for works beyond Stage One has yet to be sourced by the Reference Group, although the Bendigo Community Bank has pledged further funding for the construction of the Centre. Stage Two entails: • Constructing a multipurpose indoor recreation centre with indoor courts;

• Establishing a field at Eales Park for football and other complementary uses;

• Establishing a second senior cricket field on Eales Park;

• Doyle Street reconfiguration (reconfiguration of other streets may also be required

depending on siting of the centre); and

• Parking expansion (Mareeba Leagues Club).

Options The consultant developed a number of options for the Master Plan based on initial community input and these were presented to the Reference Group at a meeting on April 1st 2015. Following this meeting there have been a number of further meetings involving a range of stakeholders. On the 11th May 2015, following exhaustive consultation a final concept plan, as attached, received unanimous support and forms the reference groups recommendation as per this report. This recommendation is as follows: • Construction of the multi-purpose outdoor courts on Davies Park • Construction of cricket pitch on Firth Park • Construction of walkways (exact location still to be determined) • Siting of multi-purpose complex to be confirmed through further feasibility studies and

required consultation.


Future Steps Stage 1 Project Management Group Netball will convene a Project Management Group to construct the new facilities in Stage 1. Council will provide technical information and advice. Once the final design has been completed by the Group, these will be submitted to Council for final approval. Stage 2 Master Plan Bendigo Bank will facilitate a reference group of potential user groups of the indoor facility and wider precinct. The focus will be to develop a master plan and accompanying business plan. Key issues to be considered include: • Usages of the indoor centre • Size of the indoor centre • Suitable site • Governance and management models • Financial sustainability • Sources of capital funding. Council's role will be to provide information and advice as required and then to approve the final Master Plan to ensure that the communities interests are preserved.


COM 2 - Conduct an analysis of current community facilities and develop a Shire wide community facilities plan to guide the assessment of maintenance programmes, possible capital upgrades of existing facilities and community requests for new facilities and ensure equity of access. COM 3 - Encourage the building of strong partnerships with community, private sector and government so as to build community capacity and develop strategies to encourage and support leadership and self-responsibility in the community.

CONSULTATION

Internal Cr Brown Cr Holmes Infrastructure Services Community Wellbeing External Mareeba Recreation Precinct Reference Group


Nil


POLICY IMPLICATIONS

Nil


Capital Nil Operating Nil Is the expenditure noted above included in the 2014/2015 budget? Nil If not you must recommend how the budget can be amended to accommodate the expenditure Nil


If recommendation is endorsed, contact Reference Group to confirm Council's granting of tenure.

ATTACHMENTS

1. Concept Map Prelim E 2. Mareeba Sporting Precinct Project Timeline Date Prepared: 12 May 2015


ATTACHMENT 1


ATTACHMENT 2


ITEM-7 APPOINTMENT OF MAREEBA MULTICULTURAL FESTIVAL SPECIAL COMMITTEE


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Community Wellbeing DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

A report on the applicability of Council's LGM public liability insurance cover to events such as the Mareeba Multicultural Festival, the Great Wheelbarrow Race, the Kuranda Easter Festival and the Kuranda Day Festival was considered at Council's meeting held on 3 September 2014. One of the report recommendations adopted by Council was that Council assume ownership and ongoing responsibility for the organisation and running of the Mareeba Multicultural Festival and the Great Wheelbarrow Race and appoint Special Committees to run these events under the direction of Council's Events Officer. The purpose of this report is to formalise the appointment of members of the Mareeba Multicultural Festival Special Committee.


"That: 1. Council appoint a Special Committee under section 264 of the Local Government Regulation 2012 for the purpose of organising and conducting the annual Mareeba Multicultural Festival, with such Committee to be known as the Mareeba Multicultural Festival Special Committee.

2. The following persons be appointed as members of the Mareeba Multicultural Festival Special Committee:

Committee Positions: Giuliano Cordenos Chair Jennifer Murat Committee member Francesco Avolio Committee member Fred Cristaldi Committee member Alan Wason Committee member Iuto Patolo Committee member Sabrina Liaver Committee member Fatima Meteo Committee member Milabelle Krauss Committee member Ramkrishna Kolala Committee member Councillor Mary Graham Committee member The Committee may invite other members in an advisory capacity."


BACKGROUND

A report was submitted to Council's meeting on 3 September 2014 outlining the public liability insurance risks associated with the conduct of annual signature events in the Shire. These events are the Kuranda Easter Festival, Kuranda Day Festival, Mareeba Multicultural Festival and the Great Wheelbarrow Race. It was noted in the report that the two (2) Kuranda events are covered by Council's public liability insurance policy as they are organised and run by Tourism Kuranda which is an appointed Advisory Committee of Council. However, the Multicultural Festival and Great Wheelbarrow Race were not covered as they were not formal committees appointed by Council. The following recommendation of the report was adopted by Council: "That: 1. Council note the public liability insurance arrangements that are in place through the Tourism Kuranda Advisory Committee with respect to the conduct of the annual Kuranda Easter Festival and Kuranda Day Festival and also note that the formal appointment of members of the Advisory Committee last took place in September 2012 with members appointed by the Tablelands Regional Council for a three year term. 2. Subject to discussion with the existing Mareeba Multicultural Festival Committee and the Great Wheelbarrow Race Organising Committee, Council formally assume ownership and ongoing responsibility for the organisation and conduct of the annual Mareeba Multicultural Festival and the Great Wheelbarrow Race, and appoint Special Committees under section 264 of the Local Government Regulation 2012 for both events, with the organisation and running of the events to be under the direction of Council's Events Officer. Further, that it be Council's intention that both Committees work towards becoming independent, stand-alone Committees over a period of two to four years. 3. The responsible Council officers ensure that risk assessments are carried out and documented for all significant events conducted by Council." Advice of the names of the selected committee members has now been received through Chairperson Giuliano Cordenos and it is recommended that they be formally appointed as members of the Mareeba Multicultural Festival Special Committee. Members of the general public are invited to nominate for the Committee on an annual basis with advertisements placed in local newspapers. Council officers and the Multicultural Festival Committee have worked closely for the past 12 months to successfully resolve a number of issues. Further discussions will be needed with the Committee about moving towards becoming an independent, stand-alone Committee.


COM 4 - Encourage vibrant and active community participation in arts, culture and natural heritage activities to enrich lifestyle and encourage tourism.


CONSULTATION

Internal Cr Graham, Manager Development and Governance External Nil.


The purpose of appointing the Mareeba Multicultural Festival organising committee as a Special Committee of Council is for Council to formally assume ownership of the committee so as to ensure that all risks associated with the conduct of the annual event are appropriately covered by Council's public liability insurance policy. Risk assessment and management is a critical component of the organisation and conduct of any event. Should the Council fail to properly manage any identified risks, it could be exposed to legal action with significant financial cost and reputational damage.

POLICY IMPLICATIONS

Council has in place an Events Risk Management Procedure and Checklist which should be utilised and documentation completed for each significant event conducted by Council.


Nil.


Formal advice will be provided to all appointees confirming their appointment to the Special Committee.

ATTACHMENTS

Nil. Date Prepared: 11 May 2015.


INFRASTRUCTURE SERVICES

TECHNICAL SERVICES

ITEM-8 INFRASTRUCTURE SERVICES - TECHNICAL SERVICES MONTHLY ACTIVITIES REPORT - APRIL 2015


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Technical Services DEPARTMENT: Infrastructure Services, Technical Services

EXECUTIVE SUMMARY

This report summarises Council's Technical Services activities undertaken by Fleet, Design, Soils Lab, Survey, Quality, GIS, Project Management and Investigation Sections of Infrastructure Services during the month of April 2015.


"That Council receive and note the Infrastructure Services Technical Services Monthly Report for the month of April 2015."

BACKGROUND

TECHNICAL SUPPORT SECTION Design

Long Distance Bus Stop, Arnold Park Mareeba - Design complete, awaiting sign off

Long Distance Bus Stop, Kennedy Highway Kuranda - Design with TMR for review

Site Maps/Evacuation Plans - Mareeba Landfill. Awaiting feedback from Landfill

Parking Investigations, Kuranda - Loading Bay investigations on Rob Veivers Drive

Georgetown Road, Chillagoe - Road Design, concept prepared


Soils Lab

MSC - MSC Mossman - Mt Molloy Mill and Fill (TMR) PEND-1926 - MSC Mulligan Highway Mill and Fill (TMR) PEND-1926

External Contractors - EarthTech NQ - Various aggregate tests and concrete tests EarthTech are unable

to undertake within their NATA Registration - Mt Carbine & Mossman Quarries - Various quality control tests carried out on

aggregates, cover aggregates and road base - The Dirt Professionals - Various aggregate tests and quality tests

The Dirt Professionals are unable to undertake within their NATA Registration - HEH Intersection Tolga - Kairi and Tinaroo Falls Dam Road field tests - Kinder Concrete - Quality testing of concrete - TRC Wongabel Road, Atherton - Field tests

Survey

Watsonville Rural Fire Brigade - Lease. 50% done

Kuranda Pony Club Lease. 90% done

Mareeba Industrial Park - Reconfiguration

Oakey Creek Road - Volumetric Survey. 95% done

Brooklyn Station - Road opening/closures

Doyle Street, Mareeba - 3 Reserves Reconfiguration. 80% done

Chillagoe Industrial Estate - 50 Block Reconfigure. 50% done

Raleigh Street, Dimbulah - Reserves amalgamation. 70% done

Mareeba Landfill - Site Survey Update. 50% done

Mareeba Landfill - Monthly Survey

Riverside Caravan Park - Survey. 80% done

Mulligan Highway - TMR. 70% done

Molloy / Mossman Road - TMR. 80% done

Greenhills Drive, Kuranda - Bus Stop

Chewko Road, Mareeba - Rehabilitation

Aerodromes Leases Overview Plan. 30% done

Mt Molloy Transfer Station - Boundary Pick Up

Design - Long Distance Bus Stop Walsh Street - beginning of construction


Anzac Avenue / Ceola Drive, Mareeba - Intersection Survey

Therwine Street, Kuranda - Extra Survey. Complete

Mareeba Sewerage Treatment Plant

Quality

Wheelbarrow Race Traffic Guidance Scheme (TGS) and road closure permits

Anzac Day TGS and road closure permits. Completed

Aerodrome Reporting Officer. Rostered ongoing

Mareeba Rotary Field Day TGS.

QA Element for Ganger Development Program.

Mulligan Highway project (PEND-1926) TGS and permits

Costin Street, Mareeba TGS

MS Training. Completed

Mareeba Aerodrome Airside access procedure

Update standard forms - Bridge/culverts

Update Soils Lab forms to comply with new test methods GIS

Budget Maps

Updating benefitted areas GIS layers

Producing GIS layer of Kuranda bins

Report for GIS fees and charges

Creating aerodrome leases GIS layer Project Management

Kuranda, One Mega Litre Reservoir - Construction underway

Kuranda Heights Road, Upgrade Water Main - Proposed start 04 May 2015

Granite Creek Mareeba - Booster pump for Mareeba Industrial Estate

Kuranda Men's Shed - Land application area design completed

MSC Transfer Station - Fuel Bunding Upgrade - Waiting for final plans - Roof over Oil Recovery - Waiting for final plans - Hoist Installation - Waiting for final plans

Davies Park, Mareeba - Lighting upgrade, fault rectified

2014/15 Asphalt Programme - 98% complete

2014/15 Bitumen Reseal Programme - 98% complete

Mareeba Swimming Pool, Retractable Shade Sail - Formal quotation received

Therwine Street, Kuranda Redevelopment - Public consultation complete

Mareeba Sporting Precinct Master Plan - Stakeholder consultation being finalised

Kuranda Community Precinct - Library - KCP Committee have agreed to engage Contractor

Long Distance Bus Stop, Arnold Park - Construction Underway

Long Distance Bus Stop, Kuranda - Consultation with TMR and TransLink

2015/16 Bitumen Programme - Tender Procurement in Progress

Mareeba Gymnasium - Extension - Work in progress - Lighting upgrade to existing hall

Barang Street, Kuranda - Sewer rising main upgrade. Completed

Mareeba Industrial Estate, Booster Pump Station. Commissioning 28 April 2015

Julatten Men's Shed


Historical Society Shed, Centenary Park Mareeba. Extension

Heritage Centre, Mareeba - Re-install pavers Investigations

Speed Limit Reviews - Ongoing

Dealing with CR's in General - Ongoing

Mareeba Aerodrome, Upgrading of Lights - Ongoing

Disaster Management - Sub Plans

Maintenance of Asset Registers

Installation of Traffic Counters

Deployment of CCTV Camera

Maintenance of PPT

Subdivisional Works - Operational Works - Ongoing - Development Applications - Ongoing - On/Off Maintenance Inspections - Ongoing

Driveway Application Inspections - Ongoing

Signage Audits - Ongoing

Road Openings and Closures - Ongoing

Gates and Grids - Ongoing FLEET & WORKSHOP SECTION

Finalise sale of Asset No 200 Komatsu Landfill compactor;

Evaluation of Panel of Providers, Expressions of Interest for Occasional Plant Hire;

Finalise Request for Quotation document for GPS fleet management system and submit to the nominated suppliers;

Finalised 2014/2015 budget plant and fleet replacement. All plant and fleet have now been delivered.

Mareeba Workshop

Routine Vehicle/Plant Services 21

Planned routine maintenance 53 - 100 Kva generator from Granite creek pump station Service and cabinet

sandblasted and painted.

Breakdowns < 8 hrs Downtime 14

Breakdowns > 8 Hrs Downtime 1 - Asset No 5006 Massey Ferguson tractor failed hydraulic pump.

Reported Minor Damage and Repairs 6 Minor Plant purchases <$5000 $4,470 FACILITIES SECTION

SBS Subsidy Report - completed

Review Quotations submitted for Julatten/Mt Molloy Cleaning and awarded

Review Quotations submitted for Mareeba Cleaning Services - pending

Review Quotations for Swimming Pool Maintenance - pending


Mareeba Heritage Centre Paving - Purchase order issued

Mareeba Cenotaph - completed

Mareeba Leagues Club - Maintenance review (Lease) - ongoing

Submitted Fees and Charges for Public Halls for 2015/2016 - resolved at Council Workshop

Prepared and Submitted Capital Funding for 2015/2016 for Council approval

Prepared and Submitted Operational Budgets for 2015/2016 for Council approval

Service Responsibilities - pending

Chillagoe Cleaning - pending

Arnold Park Electrical upgrade (Multicultural festival) - Purchase order issued

PCYC - Maintenance review (Lease) - ongoing

Julatten Cottages (demolish) - outstanding

Julatten Men's Shed - Plumbing and Drainage to be completed

Daily Maintenance requests - 162 actioned

Collate Monthly facilities usage report


ECON 3 - Undertake the management of Council's assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community.

CONSULTATION

Internal Nil External Nil


Nil

POLICY IMPLICATIONS

Nil





Nil

ATTACHMENTS

Nil Date Prepared: 7 May 2015


ITEM-9 MAREEBA RIVERSIDE CARAVAN PARK - THIRTY (30) YEAR LEASE PROPOSAL


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Technical Services DEPARTMENT: Infrastructure Services, Technical Services Group

EXECUTIVE SUMMARY

As detailed in the Master Plan, prepared for Council by GHD Consulting Engineers & Planners, significant works need to be undertaken in the coming years to bring the park to an acceptable standard. The most cost effective method for the delivery of these improvements is believed to be through an effective long term lease with the Lessee undertaking the improvements and recouping the costs over the period of the lease. Council approval is sought to advertise a thirty (30) year lease for the park in accordance with the attached tender and lease documentation prepared by McCullough Robertson Lawyers.


"That Council approve the tender and lease documentation as prepared by McCullough Robertson Lawyers and the calling of tenders for a thirty (30) year lease of the Mareeba Riverside Caravan Park."

BACKGROUND

The Mareeba Riverside Caravan Park is located at 13 Egan Street, Mareeba on Reserve No. 8072, being a Reserve for Local Government and is under control of the Mareeba Shire Council, as Trustee for the Department of Natural Resources and Mines (DNRM). The sub-purpose of the title as noted by DNRM is restricted for a Caravan Park. The park is an integral part of Mareeba’s economy supplying accommodation for many transient workers and backpackers working on farms in the district on a seasonal basis. Council resolved at its Ordinary Meeting on 21 January 2015, to extend the current lease to 31 December 2016. The Mareeba Riverside Caravan Park Master Plan developed by GHD Consulting Engineers & Planners and completed in May 2014, recommends a significant number of improvements necessary to bring the park up to an acceptable standard in the future.


The improvements are listed within the Master Plan with a suggested implementation timetable spanning fifteen (15) years. An example of some of the improvements listed include, upgrade to the internal road network, power, water and sewerage as well as the construction of accommodation units, new amenities and laundry blocks, camp kitchen and BBQ area, holiday cabins and landscaping. The costs associated with these improvements will be considerable and if this work is to be undertaken by a Lessee in the future then it will be necessary to grant sufficient time within the lease to allow for the improvement costs to be recouped. Given that the Master Plan is suggesting a fifteen year timeframe for delivery of the new infrastructure, then it seems not unreasonable to apply a thirty (30) year lease period to the next lease agreement, commencing 1 January 2017, to allow sufficient time for the new Lessee to recoup the costs of all or part of the suggested improvements. While the current lease does not expire until 31 December 2016, it is considered prudent to advertise the new lease commencing 1 January 2017 as soon as possible so that Council, the current Lessee and the new Lessee can effectively plan for the future orderly development of the park. Accordingly, McCullough Robertson Lawyers have been engaged to prepare Tender and Lease documents for the new lease commencing 1 January 2017. When reviewing these documents some of key points for consideration include (but not limited to):

The length of time for the new lease which is currently set at thirty (30) years with an option for extension;

All facilities and their ongoing maintenance will be the responsibility of the Lessee i.e. Council will not undertake any maintenance or any involvement with the park apart from normal contract administration with the lessee;

Asset condition will be as is where is, therefore there is no guarantee on the condition of existing assets including water, wastewater, drainage and power;

The park is to continue to provide accommodation for the existing socio-economic group which includes backpackers, low income etc. and is not to be developed into high end Caravan Park for high income users;

The park is to be kept well maintained and in reasonable condition;

All permanent structures are included within the lease, however all caravans and non-permanent structures are the property of the current lessee;

The current lease terminates in December 2016 therefore the new lessee will not be able to take possession until January 2017;

The "get out" clause within the document should be clear and measurable i.e. if rates are in arrears by more than x months plus we would like the ability to give notice, say 6 or 12 months (with a penalty clause);

Tender selection criteria within the Tender documentation should reflect a high weighting on Experience over Price. As a guide Council currently uses Local Buy tender documentation which normally lists five selection criteria in the assessment of tenderers.


These include:

o Relevant Experience 30%

o Key Personnel skills & experience 20%

o Respondents Resources 15%

o Quality and Suitability of Tenderers proposal 15%

o Financial Offer 20%

Council's approval is sought to proceed with advertising a thirty (30) year lease including the above conditions for the Mareeba Riverside Caravan Park.


ECON 3 - Undertake the management of Council's assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community.

CONSULTATION

Internal CEO Mayor Director Infrastructure Services Facilities Officer External McCullough Robertson Lawyers Current Lessees


Nil

POLICY IMPLICATIONS

Nil


Capital Nil Operating Cost of document preparation Is the expenditure noted above included in the 2014/2015 budget?

Nil


If not you must recommend how the budget can be amended to accommodate the expenditure Nil


Tenders to be advertised on Council approval to proceed and once the tenders close a tender evaluation report to be prepared for Council consideration.

ATTACHMENTS



ITEM-10 HALL HIRE - FEES & CHARGES SCHEDULE 2015/2016 DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Technical Services DEPARTMENT: Infrastructure Services, Technical Services

EXECUTIVE SUMMARY

The setting of the Fees and Charges for the 2015/2016 financial year has been the responsibility of each relevant department and has been set either based on a set percentage increase or based on cost recovery of actual activity costing and is presented for Council's consideration and endorsement. Current charges for the hire of Council's Halls were considered at a Council workshop on 16 April 2015, where it was agreed to retain the existing fees without change for commercial operators, however waiving hire hall fees but securing a bond amount for non-profit organisations.


"That Council adopt the Hall Hire Fees and Charges for the 2015/2016 financial year including non-profit organisations being charged the bond amount only and not the hall hire fees."

BACKGROUND

Council as part of its budgetary process and under the legislation of the Local Government Act is required to adopt a Schedule of Fees and Charges. For the purpose of legislation these fees and charges need to be identified as either regulatory or non-regulatory. Each relevant department has been responsible for the recommending of the fees and charges for the 2015/2016 financial year. The fees and charges have been recommended on either full cost recovery, discounted community service obligation by direction of Council or based on a set percentage increase. At the Council workshop held on 16 April 2015, fees and charges relating to the hire of Council Halls were reviewed and it was agreed that the current fees and charges should remain unchanged for commercial organisations and operators. However non-profit organisations will only be required to provide the bond amount and not the cost of hire for the hall. Further to the consideration of the fees and charges Council agreed to commence negotiations with community groups in the future to investigate transferring ownership of halls from Council to the community. Once this occurs the community group would establish the hire rates.




CONSULTATION

Internal Director Infrastructure Services External Nil


Local Government Act 2009

POLICY IMPLICATIONS

Nil




On adoption of the 2015/2016 Fees and Charges, advise Customer Service and Facilities Officers that fees are to remain unchanged.

ATTACHMENTS

1. Hall Hire Fees & Charges for 2015/2016 Date Prepared: 11 May 2015


WORKS

ITEM-11 INFRASTRUCTURE SERVICES - WORKS SECTION - PROGRESS REPORT - APRIL 2015


MEETING: Ordinary Meeting


REPORT OFFICER’S TITLE: Manager Works

DEPARTMENT: Infrastructure Services, Works Group

EXECUTIVE SUMMARY

This report sets out works undertaken by the Transport Infrastructure, Parks and Gardens and Bridge Sections of Infrastructure Services during the month of April 2015.


"That Council receive and note the Infrastructure Services Transport Infrastructure, Parks and Gardens and Bridge Sections - Progress Report for the month of April 2015."

BACKGROUND

Works Group Maintenance Activities Maintenance activities accruing more than $1,000 in expenditure were carried out in April at the following locations:

Description Activity

Ootann Road, Almaden Grading unsealed roads

Chettle Road, Arriga Slashing

McBean Road, Arriga Prep Work for Reseals

Macadamia Street, Arriga Slashing

Karri Close, Arriga Slashing

Bilwon Road, Biboohra Road inspections, road furniture, slashing

Narcotic Creek Road, Chewko Prep Work for Reseals

Contract Clearing Account, Chillagoe General operations

Braund Road, Dimbulah Grading unsealed roads

Euluma Creek Road, Julatten Bitumen patching, slashing

Black Mountain Road, Julatten Grading unsealed roads

Black Mountain Road, Kuranda Grading unsealed roads, road inspections, slashing

Boyles Road, Kuranda Prep Work for Reseals

Kuranda Heights Road, Kuranda Slashing

Myola Road, Kuranda Bitumen patching, slashing, road furniture

Oak Forest Road, Kuranda Bitumen patching, prep work for reseals, slashing

Kuranda Depot Access, Kuranda Slashing

Kuranda Library Carpark, Kuranda Linemarking, linemarking for reseals

Anzac Avenue, Mareeba Concrete footpath maintenance

Constance Street, Mareeba Linemarking, linemarking for reseals


The table below shows the current budget position of road maintenance for Mareeba Shire Council.

Currently there is $57,595 of expenditure for preparation and line marking work for the 2014/15 reseal and asphalt program to be credited to the maintenance budget.

Capital Works

Kuranda Community Precinct Car Park Works commenced at the Kuranda Community Precinct car park in Arara Street in late January. The works include drainage improvements, concrete footpaths, sealed asphalt car parking, line marking and solar lighting.

Description Activity

Davies Creek Road, Mareeba Slashing

Haren Street, Mareeba Line marking for reseals

Hastie Road, Mareeba Prep work for reseals

Kay Road, Mareeba Slashing

Salihe Avenue, Mareeba Prep work for reseals

Bowls Club Car Park, Mareeba Line marking, line marking for reseals

Fraser Road, Mt Molloy Grading unsealed roads, slashing

Norris Road, Mt Molloy Grading unsealed roads

Quinn Road, Mt Molloy Grading unsealed roads, slashing

Wetherby Road, Mt Molloy Grading unsealed roads, slashing

Mount Mulligan, Kondaparinga Road, Mt Mulligan Grading unsealed roads, road inspections

Barbetti Road, Mutchilba Prep work for reseals, slashing

Chisari Road, Mutchilba Prep work for reseals, slashing

Cuzzubo Road, Mutchilba Prep work for reseals

Springmount Road, Mutchilba Road inspections, prep work for reseals, slashing

Oaky Valley Avenue, Mutchilba Slashing

Brooks Road, Paddy's Green Prep work for reseals

Carman Road, Paddy's Green Prep work for reseals

Speewah Road, Speewah Grading unsealed roads, slashing

Mt Mulligan Road, Thornborough Grading unsealed roads

Thornborough, Kingsborough Road, Thornborough Grading unsealed roads, road inspections

Location YTD Actual YTD Budget Annual Budget

Mareeba Shire Council $2,459,007 $2,396,059 $2,875,271


The car park was asphalt sealed during the first week of March, 2015 and line marked in the last week of April.

Costin Street Pavement Rehabilitation Works continued throughout April on the Costin Street Rehabilitation Project with the installation of subsoil drains, inlet pits, driveway repairs and replacement of kerb and channel. Irrigation and landscape works will be carried out early in May with pavement rehabilitation commencing in late May.

Third Party Works PEND-1926 Mossman / Mt Molloy Road Pavement Rehabilitation Works continued during April on the eleven sections of pavement rehabilitation on the Mossman / Mt Molloy Road. The total area of rehabilitated pavement is 13,200m2. The project is estimated to cost $1.426M and will be completed by mid-May. Claims submitted to the end of April total $1,099,782.41 (excluding GST) for works completed. The project is currently on time and within budget.


PEND-1926 Mulligan Highway Pavement Rehabilitation Works commenced during April on pavement rehabilitation on the Mt Molloy, Lakeland Road at Mt Molloy. The total area of rehabilitated pavement is 13,200m2. The project is estimated to cost $1.03M and will be completed by mid-May. Claims submitted to the end of April total $221,840.18 excluding GST for works completed.

The project is currently on time and within budget.


DTMR Routine Maintenance Performance Contract (RMPC) Routine maintenance activities were undertaken during April at the following locations:

The total claim to DTMR for the works listed above for the month of April was $78,724.04

Primary Location Activity Name

Kennedy Highway, Cairns / Mareeba Other bituminous surface work, edge repair and potholes

Kennedy Highway, Cairns / Mareeba Tractor slashing, urban

Kennedy Highway, Cairns / Mareeba Rest area servicing

Kennedy Highway, Cairns / Mareeba Repair signs (excluding guide signs)

Mulligan Highway, Mareeba Molloy Tractor slashing, rural

Mulligan Highway, Molloy / Lakeland Other sign work, remove posts

Mulligan Highway, Molloy / Lakeland Rest area servicing

Mulligan Highway, Molloy / Lakeland Repair guide signs

Mulligan Highway, Molloy / Lakeland Roadside litter collection, rural

Mulligan Highway, Molloy / Lakeland Other minor culvert pipes and pit work, pipe inspections

Mossman / Mt Molloy Road Roadside litter collection, rural

Mareeba / Dimbulah Road Other minor culvert pipes and pit work, pipe inspections

Mareeba / Dimbulah Road Tractor slashing, rural

Mareeba / Dimbulah Road Other sign work, remove unused signs

Burke Developmental Road Other sign work, install temp signs

Burke Developmental Road Repair Signs (excluding guide signs)

Burke Developmental Road Other minor culvert pipes and pit work, pipe inspections


Parks and Gardens Section Maintenance Activities Parks and Gardens maintenance activities accruing more than $1,000 in expenditure were carried out in April at the following locations:

The table below shows the current budget position of Parks and Gardens maintenance for Mareeba Shire Council.

Bridge Section Maintenance Activities Bridge maintenance activities accruing more than $1,000 in expenditure were carried out in March at the following locations:

Location

Parks and Gardens, Chillagoe

Basalt Gully and Bi-Centennial Lakes, Mareeba

Mary Andrews Gardens, Mareeba

Arnold Park, Mareeba

Centenary Park, Mareeba

Barron Esplanade, Mareeba

Byrnes Street Medians, Mareeba

Council Office and Library, Mareeba

Mooraridgi Park, Mareeba

Rotary Park, Mareeba

Jack Bethel Park, Mareeba

Mt Molloy Main Street Park, Mt Molloy

Old Kuranda Depot/Amphitheatre, Kuranda

Borzi Park, Mareeba

Davies Park, Mareeba

Firth Park, Mareeba

Vains Park, Mt Molloy

Mowing, Mareeba Streets

Railway Land Dimbulah/Mutchilba

Furniture & Playground Equipment

Sunbird Park, Mareeba

Mowing, Biboohra Streets


Mareeba Shire Council $1,459,316 $1,217,897 $1,324,371

Location

Kanervo Road - Davies Creek Bridge

Speewah Road - Hurley Creek Bridge

MacDonald Creek Pedestrian Bridge


The table below shows the current budget position of Bridge maintenance for Mareeba Shire Council.


ECON 3 Undertake the management of Council's assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community.

CONSULTATION

Internal Infrastructure Services staff External Nil


Nil

POLICY IMPLICATIONS

Nil


Capital Included in 2014/2015 budget Operating Included in 2014/2015 budget Is the expenditure noted above included in the 2014/2015 budget?

Yes

If not you must recommend how the budget can be amended to accommodate the expenditure Nil


Advice is provided to residents and businesses affected by any activities.


Mareeba Shire Council $332,738 $411,702 $494,042


ATTACHMENTS



WATER & WASTE

ITEM-12 INFRASTRUCTURE SERVICES - WASTE OPERATIONS REPORT - APRIL 2015


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Water and Waste DEPARTMENT: Infrastructure Services, Water and Waste Group

EXECUTIVE SUMMARY

The purpose of this report is to summarise Council’s Waste activities undertaken by the Infrastructure Services Department during the month of April 2015.


"That Council receive and note the Infrastructure Services, Waste Operations Progress Report, April 2015."

BACKGROUND

The following is a summary of the waste activities undertaken during the month of April 2015. 1. Waste Operations

Mulching in Kuranda and Mareeba completed;

70 fridges degassed at Mareeba waste transfer station;

9.6 tonnes of recyclable material transported to Cairns MRF (including chemical

drums);

Commercial mulching trial has ceased operating and all associated infrastructure has

been removed from the site. The pad has been restored in readiness for future use;

All transfer stations and Mareeba landfill are currently operational.


2. Customer Service Waste Statistics

The following graph displays customer requests logged in the Customer Request Management (CRM) system during the month of April 2015.

0 7

14

4

0

MAREEBA SHIRE CUSTOMER REQUESTS (Number of Requests)

New Service

Missed Service

Repair/Replace

General Enquiries

Complaints


3. Waste Collected at Each of the Transfer Stations

Waste material collected at each of the waste transfer stations is either deposited directly to the Mareeba landfill, recycled or transported to the SITA facility in Cairns for processing.

The following pie charts are separated into waste received as whole units and waste received as accrued tonnage.

34

164

0 90

MAREEBA SHIRE WASTE (Number of Units)

Animals

Batteries

Car Bodies

Equivalent Passenger tyres

3 52 28

523

3

MAREEBA SHIRE WASTE (Tonnes)

Commercial & Industrial

Building & Demolition

Scrap Metal

Domestic Household Waste

Oil


4. Waste to Mareeba Landfill

The Mareeba Shire waste shown in the pie chart below is the waste collected at each of the waste transfer stations (Mareeba included), and deposited directly to the Mareeba landfill. The commercial waste shown below is derived from the SITA Bedminster plant in Cairns and deposited into the Mareeba landfill.

5. Revenue The income is derived from:

Commercial disposal (predominantly SITA)

Interest earned

Interest on Constrained Works

Recycling (steel, batteries)

Rates

The expenditure is derived from:

Waste administration

Landfill management

Transfer station management

5,837

361

WASTE TO MAREEBA LANDFILL (Tonnes)

Sita Waste

Mareeba Shire Waste to Landfill (Domestic& Commercial)


6. Financial Operational Budget Information per budget Section Overall

Graphical – Revenue

Graphical – Expenditure


ECON 3 Accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community. GOV 3 Undertake a whole of council service level review to establish sustainable operational costs across core local government business and consult with communities.

CONSULTATION

Internal Director Infrastructure Services Waste Staff

0

500

1,000

1,500

2,000

MGB Service UnservicedLevy

Scrap -AllMetal

CommercialDisposal

Waste Interest Interest -Const. Works

Tho

usa

nd

s

MSC Waste Income to Month of April

Annual Budget YTD Budget YTD Actual

0

500

1,000

1,500

2,000

WasteAdmin

Landfills WTS MGB Costs All MetalRecycling

Deprec'n NCP AdminCharges

Tho

usa

nd

s

MSC Waste Expense to Month of April



External Nil


Nil

POLICY IMPLICATIONS

Nil


Capital Nil Operating Nil Is the expenditure noted above included in the 2014/2015 budget?

Yes


Nil

ATTACHMENTS



ITEM-13 INFRASTRUCTURE SERVICES - WATER AND WASTEWATER - MONTHLY OPERATIONS REPORT - APRIL 2015


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Water and Waste DEPARTMENT: Infrastructure Services, Water and Waste Group

EXECUTIVE SUMMARY

The purpose of this report is to summarise Council’s Water and Wastewater activities undertaken by the Infrastructure Services Department during the month of April 2015.


"That Council receive and note the April 2015 Monthly Water and Wastewater Report."


GOV 3 Undertake a whole of Council service level review to establish sustainable operational costs across core local government business and consult with communities. 1. Capital Works Projects

Kuranda Water Reservoir - Base slab poured on 5 May with works progressing to schedule.

Mareeba STP Process Design - all but completed.

Mareeba STP Critical Infrastructure Upgrade - Rising Main project preliminary design drawings to Council for review.

Kuranda Water Reservoir - Base slab


2. Environmental Monitoring - Treatment

Mareeba STP non-compliant. Exceeded the Ammonia maximum limit.

Kuranda STP remains compliant with licence conditions. 3. Budget - Water

Graphical - Revenue

Graphical – Expense

* Depreciation costs are now part of the operational expense

0.00500,000.00

1,000,000.001,500,000.002,000,000.002,500,000.003,000,000.00

MSC Water Income to Month of April


0.00

500,000.00

1,000,000.00

1,500,000.00

2,000,000.00

2,500,000.00

3,000,000.00

WaterTreatment Plant

Op/Mtce

WaterReticulation

Op/Mtce

WaterDepreciation

Water NCPAdmin Charges

MSC Water Expense to Month of April



4. Budget - Wastewater Graphical - Revenue

Graphical – Expense

* Depreciation costs are now part of the operational expense

5. Chlorine Residual Readings

Chlorine Residual Readings 2015Australian Drinking Water Guidelines Maximum 5mg/L

April 2015 Wed 1st Fri 3rd Mon 6th Wed 8th Fri 10th Mon 13th Wed 15th Fri 17th Mon 20th Wed 22nd Fri 24th Mon 27th Wed 29th

Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L)

Mareeba Rankine St 1.30 1.33 0.97 1.06 1.20 1.20 1.38 1.42 0.86 1.47 1.30 1.30 1.34

Wylandra Drive Mareeba 0.68 0.61 0.69 0.68 0.61 0.64 0.76 0.71 1.08 0.87 1.05 0.89 0.79

Gregory Terrace Kuranda 0.86 0.89 0.91 0.83 0.77 0.84 0.80 0.86 0.90 0.88 0.71 0.76 0.74

Mason Rd PS Kuranda 1.00 1.05 1.10 0.83 0.88 0.91 1.00 0.95 1.05 1.08 0.91 0.98 0.91

Chillagoe 0.45 0.49 0.57 0.58 0.61 0.54 0.61 0.69 0.54 0.58 0.56 0.51 0.55

Dimbulah 1.30 1.27 1.14 1.13 1.10 1.17 1.12 1.61 1.06 1.37 1.23 1.24 1.42

0.00500,000.00

1,000,000.001,500,000.002,000,000.002,500,000.003,000,000.003,500,000.004,000,000.004,500,000.00

Wastewater Rates WastewaterInterest Earned

Const Wks

Wastewater NCPInternal Revenue

Wastewater NCPCommunity Service

Obligation

Wastewater 3rdParty Works

Wastewater SundryIncome

MSC Wastewater Income to Month of April


0.00

500,000.00

1,000,000.00

1,500,000.00

2,000,000.00

WastewaterTreatment Plant

Op/Mtce

WastewaterReticulation

Op/Mtce

WastewaterDepreciation

Wastewater NCPAdmin Charges

MSC Wastewater Expense to Month of April



6. Mareeba Water Supply Scheme – Operations Data

7. Kuranda Water Supply Scheme - Operations Data

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ay

Mareeba WTP - Average Daily Production 2015

Average DailyProduction(kL per Day)

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2,500

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Mareeba WTP - Average Daily Consumption by Connection2015

Average DailyConsumption perConnection(L per Day)

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Kuranda WTP - Average Daily Consumption by Connection2015

Average DailyConsumption perConnection (L perDay)

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8. Mount Molloy Water Supply Scheme - Operations Data

9. Dimbulah Water Supply Scheme - Operations Data

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Mt Molloy GS - Average Daily Production2015


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Mt Molloy GS - Average Daily Consumption by Connection2015


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Rainfall (mm)

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Dimbulah WTP - Average Daily Consumption by Connection2015

Average DailyConsumption perConnection (L perDay)

Rainfall (mm)


10. Chillagoe Water Supply Scheme - Operations Data

11. Mareeba Wastewater Treatment Plant - Operations Data

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Mareeba STP - Average Daily Inflow2015

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Mareeba STP - Average Daily Inflow by Connection2015

Average DailyInflow perConnection(L per Day)

Rainfall (mm)


12. Kuranda Wastewater Treatment Plant - Operations Data

Date Prepared: 11 May 2015

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CHIEF EXECUTIVE OFFICER

ITEM-14 EOI IT STRATEGY DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: Chief Executive Officer DEPARTMENT: Office of the Chief Executive Officer

EXECUTIVE SUMMARY

To ensure that the longer term needs of Council's Information Technology requirements are to be met in the most cost effective manner it needs to ascertain if it has to enhance or stabilise its existing IT platform and capability, and if so, the best IT solution available within its available funding. At this time, Council is unsure of the solution and whether the best value and best delivery outcomes would be achieved in stages or by a possible single point “turnkey” solution. It could prove unwise for Council to approach the market with any rigid, preconceived ideas either as to methodology for delivery or ultimate solutions. Instead, Council should Request Expressions of Interest (EOI) from those with the relevant capability and capacity in respect to the provision to Council of:

a strategy for procurement (strategy);

a strategy which could then lend itself to scope definition (scope);

strategy, scope and supply (supply); or

strategy, scope and different options for supply (supply options);

or, alternatively:

a combination of the above; or

a solution that is altogether different and which therefore may not even be contemplated by the above alternatives.

For Council to confine itself to a single route may be to exclude better options. For Council to be able to drive the best outcome, it first needs to ascertain what options may exist. That option may be to proceed in a staged fashion or by combining stages. Flexibility to Council to control scope and to stop and possibly change provider dependent on performance, is also a key driver in the adoption of the EOI process. Proceeding by EOI enables Council to ascertain what options it has and by ensuring compliance with the LGA, to then determine what its further selection processes may be. The EOI is designed to establish the best solution and one able to be delivered at the most competitive time and price from the best provider.


Following the receipt and evaluation of Expressions of Interest received, a strategy and scope may be further determined and possibly, but not necessarily, a quotation or competitive tender process (or separate processes) pursued.


"That Council proceeds to issue a request for Expressions of Interest in respect to a review of alternatives for its IT platform and the scope to change or improve."

BACKGROUND

PROPOSITION 1. Council should review its existing IT system to endeavour to ensure that its IT system, as it currently exists now or as may be improved, is as efficient and as cost effective as possible for Council’s business and, so far as is ever possible, be future proofed. 2. IT systems, either existing, or as may be upgraded, augmented or replaced: (a) can be difficult to conceptualise; and (b) can consequently also be difficult to scope. 3. Council does not currently know what the best solution might be. CURRENT STATUS Council’s existing IT system may be described as “home based” and many now advocate best practice to be for IT to be “cloud based”. What the best practice is for Council is not yet clear and nor are the costs and time involved in any change. It is also not yet clear: 1. if something is needed, what that solution could be; 2. if there is a solution, what the best one is for Council; and 3. how any solution may be delivered and by whom. LOCAL GOVERNMENT ACT (LGA) If at this time the scope of Council’s enquiry could sensibly be limited only to seeking strategic advice in respect to a review of Council’s IT system and for a possible strategy for upgrade, Council could proceed directly by quotation or tender to retain an appropriate service provider to assist it. Then, dependent upon relevant findings and price/value factors, Council may then prescribe a scope of work and proceed to a further open tender process. Alternatively, Council may, with that initial service provider’s input, determine to prefer a scope which is performance based (ie rather than saying what Council wants, ask market to tell it how what is offered can provide the solution that is sought) and proceed to tender on that basis.


The recommendation is for neither of those alternatives to be pursued at this stage. Instead, it is recommended that Council proceed to Request for Expressions of Interest (EOI). Proceeding by EOI enables Council to listen to and then test the full range of options available to it. The market search by EOI is carried out in an environment that complies with the requirements of LGA, while affording a wide set of discretions to Council to determine for itself a route or routes for choice, selection and then supply, giving to itself maximum flexibility. THE EOI The EOI will invite one or any combination of: (a) a strategic study; (b) a strategic study leading to scope definition; (c) a market test to see who could deliver the solution (or an alternative solution); (d) alternative offers in respect to ways to deliver the solution; (e) any hardware and software providers to deliver the solution; (f) possibly segmented deliverables – supply by self, supply part only, supply solution in conjunction with others and even to enable Council to perhaps determine to deliver part of the solution itself or by way of a direct contractual arrangement between Council and other parties; (g) on-going performance maintenance and monitoring, and also be cast widely enough so that the solution offered may be outside the contemplation of the above. An EOI that is suitably structured to invite, encourage and receive a wide range of options and indications of the market’s capacity and capability to deliver it, sets a course for Council to explore its best options. It does that because rather than Council tell market, potentially incorrectly, what it wants, it asks market to deliver a solution to it for consideration. By doing so, Council does not exclude any sensible option from being brought forward to it for consideration. The EOI will give Council discretion to pick, choose, reshape or stop any services being provided.


GOV 5 Conduct a work management systems and procedures review to develop an efficient organisation supported by cost effective work practices and systems.

CONSULTATION

External BPMC Consulting


Nil, subject to the correct application of the legislation as set out above.


POLICY IMPLICATIONS

Nil


Capital Nil Operating Nil. EOI process will indicate costings and these will be presented to Council with the recommendation regarding the proposed supplier.


An EOI will need to be drafted to comply with the LGA and to afford the wide range of discretions in Council’s favour that have been proposed. A briefing document outlining Council’s current IT system and the improvements it wishes to be made to it, will need to be part of the EOI documentation. It is also recommended that given the “stop/go” points in the process that may need to be employed (including to possibly abort or to change tack), a structure designed to convey and deliver probity in the process is apt. That suggests an overarching probity plan and as need be, an EOI evaluation plan. The EOI will be advertised and then an appropriate time afforded to allow the brief to be studied and understood, and for responses to be prepared. After receipt of the expressions of interest and appropriate consideration and evaluation, a further report can be presented to Council for its consideration as to any proposed next steps in any procurement process.

ATTACHMENTS



BUSINESS WITHOUT NOTICE

NEXT MEETING OF COUNCIL

The next meeting of Council will be held at Mareeba 9:00 am on Wednesday 3 June 2015


APPENDIX 1 - COMMITTEE MEETING MINUTES


APPENDIX 2 - SUMMARY OF NEW PLANNING DEVELEPMONT APPLICATIONS AND DELEGATED DECISIONS

council meeting agenda 20 may 2015

Documents