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Notice of Ordinary Meeting

Council Agenda May 2017

Note: A Sausage Sizzle will be held at the Institute Gardens between 12 noon to 1pmon Wednesday, 10th May, 2017.A Public Meeting will be held at the Kimba Community Hotel Friday night the 12th May,2017 from 5pm to 6pm.

You are notified that an Ordinary Meeting will be held as under:-

DATE: Wednesday 10th May 2017TIME: 2.00 pmVENUE: Council Chambers, Kimba

.......................................................DEB LARWOOD

CHIEF EXECUTIVE OFFICER

ANZAC DAY 25TH APRIL 2017

It's hard to beat a person who never gives up. Babe Ruth

Notice of Ordinary Meeting

Council Agenda May 2017

Note: A Sausage Sizzle will be held at the Institute Gardens between 12 noon to 1pmon Wednesday, 10th May, 2017.A Public Meeting will be held at the Kimba Community Hotel Friday night the 12th May,2017 from 5pm to 6pm.

You are notified that an Ordinary Meeting will be held as under:-

DATE: Wednesday 10th May 2017TIME: 2.00 pmVENUE: Council Chambers, Kimba

.......................................................DEB LARWOOD

CHIEF EXECUTIVE OFFICER

ANZAC DAY 25TH APRIL 2017

It's hard to beat a person who never gives up. Babe Ruth

Notice of Ordinary Meeting

Council Agenda May 2017

Note: A Sausage Sizzle will be held at the Institute Gardens between 12 noon to 1pmon Wednesday, 10th May, 2017.A Public Meeting will be held at the Kimba Community Hotel Friday night the 12th May,2017 from 5pm to 6pm.

You are notified that an Ordinary Meeting will be held as under:-

DATE: Wednesday 10th May 2017TIME: 2.00 pmVENUE: Council Chambers, Kimba

.......................................................DEB LARWOOD

CHIEF EXECUTIVE OFFICER

ANZAC DAY 25TH APRIL 2017

It's hard to beat a person who never gives up. Babe Ruth

Council Agenda May 2017

Note: A Sausage Sizzle will be held at the Institute Gardens between 12noon to 1pmon Wednesday, 10th May, 2017.A Public Meeting will be at the Kimba Community Hotel Friday night the 12th May,2017 from 5pm to 6pm.

Date: Wednesday 10th May 2017Time: 2.00 pmVenue: District Council of Kimba Chambers

.Deb Larwood

Chief Executive Officer

IT IM1 Welcome 12 Apologies

Absent3 Confirmation of Minutes

3.1.1 Minutes of the Ordinary Meeting of CouncilThat the minutes of the Ordinary Council meeting held on Wednesday, 14th April2017 at 2.00pm be confirmed as a true and correct record of that meeting.

3.1.2 Minutes of the Special Meeting of CouncilThat the minutes of the Special Council meeting held on Monday, 24th April2017 at 9.00am be confirmed as a true and correct record of that meeting.

2

4 Business Arising4.1 Outstanding Items

Refer to Outstanding Items List4.2 Other

12

5 Conflict of InterestConflict of Interest DeclarationsIn line with section 74 of the Local Government Act, 1999

1. A member of council who has an interest in a matter before the Council mustdisclose the interest to the Council;

2. A member in making a disclosure under subsection (1) must provide full andaccurate details of the relevant interest;

3. A disclosure made under subsection (1) must be recorded in the minutes of theCouncil (including details of the relevant interest).

6 Members Reports6.1 Mayor

6.1.1 Council Committees6.1.2 Other Community Meetings/Functions

6.2 Deputy Mayor6.2.1 Council Committees6.2.2 Other Community Meetings/Functions

18

Council Agenda May 2017

Note: A Sausage Sizzle will be held at the Institute Gardens between 12noon to 1pmon Wednesday, 10th May, 2017.A Public Meeting will be at the Kimba Community Hotel Friday night the 12th May,2017 from 5pm to 6pm.

Date: Wednesday 10th May 2017Time: 2.00 pmVenue: District Council of Kimba Chambers

.Deb Larwood

Chief Executive Officer

IT IM1 Welcome 12 Apologies

Absent3 Confirmation of Minutes

3.1.1 Minutes of the Ordinary Meeting of CouncilThat the minutes of the Ordinary Council meeting held on Wednesday, 14th April2017 at 2.00pm be confirmed as a true and correct record of that meeting.

3.1.2 Minutes of the Special Meeting of CouncilThat the minutes of the Special Council meeting held on Monday, 24th April2017 at 9.00am be confirmed as a true and correct record of that meeting.

2

4 Business Arising4.1 Outstanding Items

Refer to Outstanding Items List4.2 Other

12

5 Conflict of InterestConflict of Interest DeclarationsIn line with section 74 of the Local Government Act, 1999

1. A member of council who has an interest in a matter before the Council mustdisclose the interest to the Council;

2. A member in making a disclosure under subsection (1) must provide full andaccurate details of the relevant interest;

3. A disclosure made under subsection (1) must be recorded in the minutes of theCouncil (including details of the relevant interest).

6 Members Reports6.1 Mayor

6.1.1 Council Committees6.1.2 Other Community Meetings/Functions

6.2 Deputy Mayor6.2.1 Council Committees6.2.2 Other Community Meetings/Functions

18

Council Agenda May 2017

Note: A Sausage Sizzle will be held at the Institute Gardens between 12noon to 1pmon Wednesday, 10th May, 2017.A Public Meeting will be at the Kimba Community Hotel Friday night the 12th May,2017 from 5pm to 6pm.

Date: Wednesday 10th May 2017Time: 2.00 pmVenue: District Council of Kimba Chambers

.Deb Larwood

Chief Executive Officer

IT IM1 Welcome 12 Apologies

Absent3 Confirmation of Minutes

3.1.1 Minutes of the Ordinary Meeting of CouncilThat the minutes of the Ordinary Council meeting held on Wednesday, 14th April2017 at 2.00pm be confirmed as a true and correct record of that meeting.

3.1.2 Minutes of the Special Meeting of CouncilThat the minutes of the Special Council meeting held on Monday, 24th April2017 at 9.00am be confirmed as a true and correct record of that meeting.

2

4 Business Arising4.1 Outstanding Items

Refer to Outstanding Items List4.2 Other

12

5 Conflict of InterestConflict of Interest DeclarationsIn line with section 74 of the Local Government Act, 1999

1. A member of council who has an interest in a matter before the Council mustdisclose the interest to the Council;

2. A member in making a disclosure under subsection (1) must provide full andaccurate details of the relevant interest;

3. A disclosure made under subsection (1) must be recorded in the minutes of theCouncil (including details of the relevant interest).

6 Members Reports6.1 Mayor

6.1.1 Council Committees6.1.2 Other Community Meetings/Functions

6.2 Deputy Mayor6.2.1 Council Committees6.2.2 Other Community Meetings/Functions

18

6.3 Members6.3.1 Council Committees6.3.2 Other Community Meetings/Functions

7 Rescission Motion 198 Deferred Items 199 Questions without Notice 19

10 Petitions or Deputations3pm - Cecilia Woolford - Climate Adaption for Councils

19

11 Notices of Motions 1912 Reports & Recommendations of Committees

12.1.1 Audit CommitteeMinutes of the Audit Committee meeting held on 12th April 2017 at 11.30am.

12.1.2 Works CommitteeMinutes of the Audit Committee meeting held on 12th April 2017 at 9.00am.

20

13 Officers Reports13.1 Chief Executive Officer13.1.1 Statutory Policies

A report has been prepared detailing the policies and the associated requirementsthat are due for councils annual review.

13.1.2 Review of DelegationsIn line with recent changes to the recent amendments to the Development Act 1993and the Development Regulations 2008 a review of Delegations to the Eastern EyrePeninsula & Regional Development Assessment Panel and Councils Manager ofDevelopment Services has been included for members consideration.

13.1.3 Interim External AuditCouncils External Auditors, Dean Newbery and Partners will be in Kimba, to conductan interim audit on Thursday 25th May until Friday 26th May, 2017.

13.1.4 Joint Planning Arrangements Eyre PeninsulaThe PDI Act will see significant changes in regional planning and governancestructures. The Eyre Peninsula Local Government Association EO, Tony Irvine, hasactively been investigating the options and opportunities for regional planning,leadership and representation.

13.1.5 Joint Planning Arrangements Eyre PeninsulaThe PDI Act will see significant changes in regional planning and governancestructures. The Eyre Peninsula Local Government Association EO, Tony Irvine, hasactively been investigating the options and opportunities for regional planning,leadership and representation.

13.1.6 Request for Information Auditor Generals OfficeA letter has been received from the Assistant Auditor-General, Andrew Corrigan,requesting information on the 2015-16 financial year and is included for membersinformation.

13.2 Office Manager13.2.1 Bank Summaries:

Operating Account $ 18,289.4924 Hour at Call Account $ 1,015,721.76Reserve Accounts $ 826,882.28

13.2.2 Income and Expenditure Report April 2017Included in the Agenda for members information is the Income & ExpenditureReport from 1/7/2016 to 30/4/2017.

13.2.3 Salt Festival 2017 Peter Kenyon Bank of I.D.E.A.S Workshop ReportA report to council has been included for members information on the recentlyattended Peter Kenyon and Bank of I.D.E.A.S workshops at the Port Lincoln SaltFestival.

13.3 Works Manager13.3.1 Tola Road

Work has now been completed on re-sheeting 1km of the Tola

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