council agenda may 2017 - district council of kimba agenda-35.pdf · council agenda may 2017 note:...

Notice of Ordinary Meeting

Council Agenda May 2017

Note: A Sausage Sizzle will be held at the Institute Gardens between 12 noon to 1pmon Wednesday, 10th May, 2017.A Public Meeting will be held at the Kimba Community Hotel Friday night the 12th May,2017 from 5pm to 6pm.

You are notified that an Ordinary Meeting will be held as under:-

DATE: Wednesday 10th May 2017TIME: 2.00 pmVENUE: Council Chambers, Kimba

……….......................................................DEB LARWOOD

CHIEF EXECUTIVE OFFICER

ANZAC DAY 25TH APRIL 2017

“It's hard to beat a person who never gives up.”― Babe Ruth






……….......................................................DEB LARWOOD









……….......................................................DEB LARWOOD





Note: A Sausage Sizzle will be held at the Institute Gardens between 12noon to 1pmon Wednesday, 10th May, 2017.A Public Meeting will be at the Kimba Community Hotel Friday night the 12th May,2017 from 5pm to 6pm.

Date: Wednesday 10th May 2017Time: 2.00 pmVenue: District Council of Kimba Chambers

………………………………………….Deb Larwood

Chief Executive Officer

IT IM1 Welcome 12 Apologies

Absent3 Confirmation of Minutes

3.1.1 Minutes of the Ordinary Meeting of CouncilThat the minutes of the Ordinary Council meeting held on Wednesday, 14th April2017 at 2.00pm be confirmed as a true and correct record of that meeting.

3.1.2 Minutes of the Special Meeting of CouncilThat the minutes of the Special Council meeting held on Monday, 24th April2017 at 9.00am be confirmed as a true and correct record of that meeting.

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4 Business Arising4.1 Outstanding Items

Refer to Outstanding Items List4.2 Other

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5 Conflict of InterestConflict of Interest DeclarationsIn line with section 74 of the Local Government Act, 1999

1. A member of council who has an interest in a matter before the Council mustdisclose the interest to the Council;

2. A member in making a disclosure under subsection (1) must provide full andaccurate details of the relevant interest;

3. A disclosure made under subsection (1) must be recorded in the minutes of theCouncil (including details of the relevant interest).

6 Members Reports6.1 Mayor

6.1.1 Council Committees6.1.2 Other Community Meetings/Functions

6.2 Deputy Mayor6.2.1 Council Committees6.2.2 Other Community Meetings/Functions

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………………………………………….Deb Larwood






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………………………………………….Deb Larwood






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6.3 Members6.3.1 Council Committees6.3.2 Other Community Meetings/Functions

7 Rescission Motion 198 Deferred Items 199 Questions without Notice 19

10 Petitions or Deputations3pm - Cecilia Woolford - Climate Adaption for Councils

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11 Notices of Motions 1912 Reports & Recommendations of Committees

12.1.1 Audit CommitteeMinutes of the Audit Committee meeting held on 12th April 2017 at 11.30am.

12.1.2 Works CommitteeMinutes of the Audit Committee meeting held on 12th April 2017 at 9.00am.

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13 Officers Reports13.1 Chief Executive Officer13.1.1 Statutory Policies

A report has been prepared detailing the policies and the associated requirementsthat are due for council’s annual review.

13.1.2 Review of DelegationsIn line with recent changes to the recent amendments to the Development Act 1993and the Development Regulations 2008 a review of Delegations to the Eastern EyrePeninsula & Regional Development Assessment Panel and Council’s Manager ofDevelopment Services has been included for members’ consideration.

13.1.3 Interim External AuditCouncil’s External Auditors, Dean Newbery and Partners will be in Kimba, to conductan interim audit on Thursday 25th May until Friday 26th May, 2017.

13.1.4 Joint Planning Arrangements – Eyre PeninsulaThe PDI Act will see significant changes in regional planning and governancestructures. The Eyre Peninsula Local Government Association EO, Tony Irvine, hasactively been investigating the options and opportunities for regional planning,leadership and representation.

13.1.5 Joint Planning Arrangements – Eyre PeninsulaThe PDI Act will see significant changes in regional planning and governancestructures. The Eyre Peninsula Local Government Association EO, Tony Irvine, hasactively been investigating the options and opportunities for regional planning,leadership and representation.

13.1.6 Request for Information – Auditor General’s OfficeA letter has been received from the Assistant Auditor-General, Andrew Corrigan,requesting information on the 2015-16 financial year and is included for members’information.

13.2 Office Manager13.2.1 Bank Summaries:

Operating Account $ 18,289.4924 Hour at Call Account $ 1,015,721.76Reserve Accounts $ 826,882.28

13.2.2 Income and Expenditure Report April 2017Included in the Agenda for member’s information is the Income & ExpenditureReport from 1/7/2016 to 30/4/2017.

13.2.3 Salt Festival 2017 Peter Kenyon Bank of I.D.E.A.S Workshop ReportA report to council has been included for members’ information on the recentlyattended Peter Kenyon and Bank of I.D.E.A.S workshops at the Port Lincoln SaltFestival.

13.3 Works Manager13.3.1 Tola Road

Work has now been completed on re-sheeting 1km of the Tola Road, fromBuckleboo Road to Whites Knob Lookout.

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13.3.2 Wilcherry RoadContinuation of previous works has commenced, with formation, drainage and re-sheeting of a further 1.3km underway. This project is expected to be completed bythe end of June.

13.3.3 Pinkawillinie RoadRubble is being raised and crushed, in preparation for re-sheeting works to beundertaken in the new financial year. This work is scheduled to occur in July/August,weather permitting.

13.3.4 KPMV UnitsCouncil staff have commenced with removal of external fixtures on the two units, asdiscussed at the April meeting. Upon completion of this work, we will advertisethese two units for sale.

13.3.5 High StreetAt present, the western side of this project is nearing completion. Dependent onexpenditure work may commence on the eastern side shortly.

13.3.6 CWMSCouncil staff have completed an audit of the 15 manholes located within the system,enabling us to assess and rate their condition and prioritise remedial works.

13.3.7 WM VehicleQuotes are currently being sought for changeover of the Works Manager vehiclewhich has recently clocked up 90,000km.

13.4 Development13.4.1 Applications Approved, Currently in System and Values

Development applications approved or awaiting approval and values.13.5 Environmental Health Officers Report

Nil to report.

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14 CorrespondenceFor Discussion/Decision14.2.1 LGA Circulars- Index for Report No. 15- Index for Report No. 17- Index for Report No. 1814.2.2 Regional Development Australia Whyalla and Eyre Peninsula

- Regional News May 201714.2.3 Australian Medical Research Foundation Ltd- Business Plan for Fresh Start Private Hospital Day Centre Rural Retreat Therapeutic

Community14.2.4 Kelledy Jones Lawyers- LG Leader April 201714.2.5 Local Government Association of South Australia- Letter of thanks for Council’s support of the Local Government Public Awareness

Campaign14.2.5 Local Government Association of South Australia- Letter of thanks for Council’s support of the Local Government Public Awareness

Campaign- Draft Minutes of the LGA Ordinary General Meeting held on Friday 21 April 2017 at11.00am

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15 Other Business / Late Items 9316 Training Courses/Meetings

- Upcoming training and meetings to be attended by councillors and/or staff94

17 Next Meeting- June 14th 2017, 2pm in the Council Chambers

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18 Closure 9619 Matters Pending

Licenses Authorised

council agenda may 2017 - district council of kimba agenda-35.pdf · council agenda may 2017 note:...

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