COST SAVINGS BY UTILISING A CENTRALISED PRINT SOLUTION

Presented by Mathew Hope & Matthew Broderick

Why we chose to centralise printing

• Principal encouraged departments to find ways in which to save money

• Recognised the amount of money that was being spent on printing (toner, hardware, staff time)

• IT department looked into ways in which to save money through reducing print costs.

Printers - prior installation

Printer Type Count

Small HP’s 20

Medium HP’s 30

Large HP’s 20

Inkjet 10

Photocopiers 3

Xerox 3

TOTAL 86

Prior to installing a centralised print solution the College had a variety of desktop printers and a selection of photocopiers

Printers - post installation

Printer Type Count

Oce FX3000 (desktop printer) 5

Oce VL2822c 7

Oce CS173 2

Inkjet 3

Networked HP Laser 1

TOTAL 17

After installing a centralised print solution the number of printers is dramatically less

Benefits of Centralised Printing• Cost Saving

• Reducing Energy• Gain information about who is printing & when• Reduce waste• Space saving in classrooms and offices• Full colour printing College wide• Increased redundancy when printers go faulty

as staff are able to print to any of the new printers

Cost Saving• Toner costs reduced

– Toner costs are included in lease price of Océ devices

– Fixed price per page• Maintenance

– Reduction in hours spent by IT department replacing toner and maintaining faulty desktop printers• Less devices = less toner to replace• Océ service are responsible for any maintenance that

needs be carried out on their devices

• Energy

Energy SavingThe below tables show an estimate of the amount of energy that has been saved since the installation of the centralised print solution

Pre-install Total Energy/hourSmall HP’s 280W

Medium HP’s 240W

Large HP’s 360W

Inkjet 20W

Photocopiers 333W

Xerox 600W

Total 1.8 KW/hour

Post-install Total Energy/hourOce FX3000 (desktop printer) 90W

Oce VL2822c 483W

Oce CS173 169W

Inkjet 6W

Networked HP Laser 14W

Total 760 W/hour

Producing a saving of over 50% power usage while printers are in stand by

*The figures shown are based on the printers being in stand by or power save mode

PCounter – the benefits• Enable finance to charge for printing

per department• Follow me printing• Monitor printing on per department or

per user basis

Issues we encountered• Finding suitable locations for the

multipurpose printers• Locating printers where there is sufficient space

and in a suitable location to give access to staff and students

• Changing the way staff print• No printer on office desk

– Advised to pick print jobs off as they walk pass printers rather than making special journeys

Any Questions?