Contractors Open House 2017

Dr. Feniosky Peña-Mora

Commissioner

Department of

Design and Construction

$17billionexpected by

2020

$15billion

current portfolio

value

1419in-house workforce

1300consultant workforce4171

projects completed

since 1996

708active public buildings

portfolio

750active infrastructure

portfolio

as of January 23, 2017

250+awards won

since inception

2

$16billion

completed

since 1996

Times Square

Equity40th Police Precinct

Sustainability Westchester Sq.

Branch Library

Lenses

5

Jerome Avenue, Bronx

ResiliencyFar Rockaway

Streetscape

Healthy LivingSnug Harbor Cultural Center Music Hall

5

GrowthTaxi and Limousine Commission

GROWTH“Design can create equitable spaces that convey a sense

of welcome to all while improving access to essential

services and places of work, socialization, recreation and

culture, especially in underserved neighborhoods.

Extraordinary design can harness latent local qualities,

transforming functional projects into magnetic and

catalytic ones for all.”

— from Design and Construction Excellence 2.0

Guiding Principles, March 2016

Growth: Taxi and Limousine Commission Inspection Facility (before)

Growth: Taxi and Limousine Commission Inspection FacilityTEN Arquitectos

EQUITY

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— from Design and Construction Excellence 2.0

Guiding Principles, March 2016

“New York can aspire to succeed for all when public

buildings and civic infrastructure ease access and

welcome citizens to services, opportunities and

resources… designed to encourage people of different

races, cultures, ages and abilities to meet, share

wisdom and enjoy each other’s company.”

Equity: 40th Police Precinct (current)

Equity: 40th Police PrecinctBjarke Ingels Group

Public Design Commission

Excellence in Design, 2016

SUSTAINABILITY“New York City is continuing to move aggressively to

reduce its impact on the environment – meeting

tomorrow’s needs without compromising resources

available to future generations… The City has set a high

bar, pledging a reduction in greenhouse gas

emissions of 80 percent from 2005 levels by 2050 –

with municipal buildings leading the way.”

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— from Design and Construction Excellence 2.0

Guiding Principles, March 2016

Sustainability: Westchester Square Library (before)

Sustainability: Westchester Square LibrarySnøhetta

Public Design Commission

Excellence in Design, 2015

RESILIENCY

“Resiliency means preparing the City’s public buildings

and infrastructure to maintain service, and rapidly

rebound from extreme events – needs Superstorm

Sandy demonstrated. Design can not only make us

safe, but can also build communities, enhance

neighborhoods and invite investment.”

— from Design and Construction Excellence 2.0

Guiding Principles, March 2016

15

Resiliency: Far Rockaway Streetscape (before)

Resiliency: Far Rockaway StreetscapeW Architecture and Landscape Architecture

HEALTHY LIVING

“With Healthy Living as a Guiding Principle, DDC

widens its lens, encouraging its design teams to think

about aspects in the built environment that aid

mental health. Additionally, we continue to support

design that can encourage – and even make

pleasurable – active lifestyles.”

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— from Design and Construction Excellence 2.0

Guiding Principles, March 2016

Healthy Living: Snug Harbor Cultural Center Music Hall (before)

Healthy Living: Snug Harbor Cultural Center Music HallStudio Joseph

Public Design Commission

Excellence in Design, 2016

ACCOMPLISHMENTS

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Contract Commitments: FY14-FY16

Infrastructure

Design 12/31/14:

FY14:

$1.32B

22

$1B

FY16:

$1.64B

Infrastructure

Design 12/31/16:

$2B

$5.39B

Total Contracts

FY14 to FY16:

Citywide M/WBE Awards FY14-FY16

FY16 Prime Awards to M/WBEs:

Top 3 Agencies

FY 16 Subcontract Awards to M/WBEs:

Top 3 Agencies

FY14 Prime Awards to M/WBEs:

Top 3 Agencies

FY 14 Subcontract Awards to M/WBEs:

Top 3 Agencies

FY15 Prime Awards to M/WBEs:

Top 3 Agencies

FY 15 Subcontract Awards to M/WBEs:

Top 3 Agencies

96%Increase in Prime

Awards FY14-FY16

255%Increase in Subcontract

Awards FY14-FY16

$673 M Total M/WBE Awards

DDC ($165M) DDC ($26M)

DDC ($74M)DDC ($251M)

DDC ($29M)DDC ($128M)

DEP ($21M)

DPR ($91M)

DoITT ($114M) DEP ($12M) DEP ($62M)DEP ($21M)

Citywide M/WBE Spending FY14-FY16

Top 5 Agencies (FY15)

Top 5 Agencies (FY16)

Top 5 Agencies (FY14)

$338 M Total M/WBE Spending

FY14 – FY16

43%Increase FY14 – FY16

DDC ($94M) DDC ($110M)

DDC ($134M)

DEP ($60M)

DoITT ($32M)DoITT ($44M)

Payments Summary – DDC

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2015Total # of

Payments: 3968

2016Total # of

Payments: 3995

Change Orders Summary – DDC

26

2015Total # of Change

Orders: 2008

2016Total # of Change

Orders: 1015

Status of Change Orders

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FY13

FY14

FY15

FY16

Fiscal Year

# of Opened

Change Orders*

*excluding cancelled

# of Closed

Change Orders*

1540

1711

1682

1275

1021

1453

1839

1682

Safety Summary

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Public Buildings

Site Housekeeping

Fire Protection & Prevention

Fall Protection

Scaffolds

Safety Records

Electrical Safety

Stairways/Ladders

Personal Protective Equipment

Maintenance & Protection of Traffic

Infrastructure

Site Housekeeping

Maintenance & Protection of Traffic

Personal Protective Equipment

Excavation

Fire Prevention & Protection

Safety Records

Stairway/Ladders

Noise/Dust Mitigation

Temporary Pavement

Top Safety Deviation Categories

PROCUREMENT

Charlette Hamamgian, Esq.

Agency Chief Contracting Officer

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Procurement Process Overview

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Procurement Phases

Pre-

SolicitationSolicitation Pre-Award

Award &

RegistrationExecutionConstruction

Things to Remember: Pre-Solicitation

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What should a vendor do to prepare for an award from DDC?

• Update VENDEX forms, if necessary, with the Mayor’s Office of Contract Services (MOCS)

• Clear up outstanding tax, ECB, OSHA, etc. violations and liens

Pre-Solicitation

Things to Remember: Solicitation

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During the solicitation phase vendors should:

• Check website for any Addenda

• Confirm deadlines:

• Question submission

• MWBE Schedule B Utilization Plan waiver request

• Pre-bid meeting/site visit

• Submission Deadline

• Confirm bid security amount and form, if any

• Separate sealed envelope of proposed subcontractors, if applicable

• Confirm completeness of all forms and documents, including:

• Bid forms – check for math errors!

• MWBE Schedule B Utilization Plan

• Signed Addenda

Solicitation Phase

Things to Remember: Pre-Award, Execution and Registration

33

• Complete Department of Labor Services Employment Reports

• Respond to Executive Order 102 related inquiries

• Cure any MWBE Schedule B Utilization Plan deficiencies

• Attend and be prepared for any pre-award meetings

Pre-Award

Things to Remember: Pre-Award, Execution and Registration

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Execution and Registration

• Obtain P+P bonds that are consistent with contract requirements

• Obtain insurance certificate which fulfills the contract requirements

• Begin preparing early submittals, e.g. subcontractor approval requests

• Execute Contract at DDC

Upon execution of the contract, DDC will submit for registration with the Comptrollers

office, a process which can take up to 30-calendar days.

Things to Remember: Construction

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• Begin submitting subcontractor approval requests, and complying with Payee Information Portal (PIP)

• List of Subcontractors is required within 30-days of Notice To Proceed issuance

• Subcontractor payment amounts must be tracked in PIP

• Agency legally required to conduct Vendor Performance Evaluations (PEs) at least once every year. If necessary, submit timely response before PE is locked in VENDEX

• Project Labor Agreement Census compliance

• HireNYC compliance

Construction Phase

PIP provides assistance for payees or vendors who do business with the

City of New York

Registered vendors can:

• Check payment status

• Update business information

• View agreements and invoices from City agencies

• Enroll for commodity codes to receive solicitations from the City

• Update and report subcontracts and payments made to subcontractors

• Download applications forms

PIP – Payee Information Portal

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What is PIP?

• A suite of programs designed to leverage the City's purchasing power to encourage the hiring of employment-

seeking residents

• Applies to solicitations for goods and services contracts above $1 million dollars solicited on or after October 15,

2015

• Through this public/private partnership, the city’s workforce will have access to thousands of potential job

opportunities through the City’s HireNYC pipeline

• Administered by Workforce1, a free employment service operated by the Department of Small Business Services

• Qualifying vendors are required to enroll with the HireNYC portal

• Share information on all open entry to mid-level positions

• Interview qualified candidates

• Provide feedback on individuals interviewed

HireNYC

What is HireNYC?

FEDERALLY AND NON-CITY

FUNDED PROJECTS

Barry Vanterpool

Director of Grant Reimbursement & Compliance

38

Priorities

39

$750

million

FEMA SITES

FHWA/FTA

HUD SITES

$1

billion HUD Funded Projects

million

$150

Affirmative action reporting – EBO

EEO & DBE goals - good faith effort

Prompt payment to subcontractors - 7 day threshold

Submissions

Certified payrolls

Prevailing wage (Davis-Bacon)

Supplemental benefits

Invoices (FTA)

Cancelled checks (FTA)

What to Watch For

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OFFICE OF ENGINEERING

AUDIT

Chris Igweatu, PE

Engineering Audit Officer

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Priorities

42

Office of Engineering Audit

• Independent audit and certification of payments and change

orders

• Compliance with Comptroller and other NYC directives, NYC

Administrative Code, NY State Laws

What to Watch For

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Proper preparation of invoices and documentation – avoid payment delay

Submittal of documentation to support changes

Documentation for T&M work – labor, equipment and materials

Cancelled checks for reimbursable charges

Compliance with Labor Law 220 – Prevailing Wage Requirements

Certified payroll and payment of supplemental benefits

Prime contractor and subcontractor responsibilities

Proper change order scope and preparation of change order proposal

Understanding the scope of the original contract

Compliance with Article 26 requirements on costs and limitations

Prompt submission of change order requests from contractors

Claims versus change orders

SAFETY

Kevin Donnelly, P.E.

Deputy Commissioner

44

Site Safety

45

Top 5 Public Building Accidents/Incidents

Site Safety

46

Top 5 Infrastructure Accidents/Incidents

Priorities on Leading Indicators

47

Safety Plans & Job Hazard Analysis Prior to Work Starting

Plan the work – Work the plan

Worker training and personal protective equipment

What to Watch For

48

Tougher Enforcement of Project Safety Plans and JHAs

Contractor project safety performance monitoring

Mayoral Initiatives

Formal Contractor Project Safety Evaluations

Random Drug Testing

PUBLIC BUILDINGS

Thomas Foley, P.E., CCM, ENV SP

Deputy Commissioner

49

Citywide 10-Year Plan for DDC Client Agencies – Public Buildings

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TOTAL: $15.1B *billions of dollars

Public Buildings Contracts Pre-Design and Design

TOTAL: 303 TOTAL: $2.58B

Public Buildings in Construction and Close-Out

52

TOTAL: 405 TOTAL: $4.28B

UNIT DESCRIPTION CV SCALE

($M)

CULTURALS RENOVATION OF CARMAN HALL $1-5M

CULTURALS DANCEWAVE RENOVATION $1-5M

DEP CROTON WATER TREATMENT PLANT (BX) $70M +

DEP NEWTON CREEK NATURE WALK $8M

HUMAN

SERVICES

BELLEVUE ROOF FAÇADE AND UPGRADES $20-30M

HUMAN

SERVICES

CENTER FOR THE WOMEN OF NY – INTERIOR/EXTERIOR

RENOVATION OR EXISTING LANDMARK BUILDING (QNS)

$1-5M

LIBRARIES FAR ROCKAWAY LIBRARY (QNS) $20-25M

POLICE NEW 40TH PRECINCT (BX) $50M+

Upcoming Contracting Opportunities – Public Buildings

53

INFRASTRUCTURE

Eric Macfarlane, P.E.,M.ASCE

Deputy Commissioner

54

Citywide 10-Year Plan for DDC Client Agencies – Infrastructure

Active Projects Portfolio – Infrastructure

Top 9 Project Types – Infrastructure

1.

Roadway

Reconstruction

2.

Storm

Sewers

3.

Trunk

Water

Main

4. Sanitary Sewer

5.

Green

Infra

6. Distr.

Water Main

Upcoming Contracting Opportunities – Infrastructure

58UNIT DESCRIPTION CV SCALE ($M)

HWBUSPAD6 BUS PAD CONTRACT - CITYWIDE $ 1-6M

RED376 WATER MAINS IN CLOVE RD $ 1-6M

SEQ200492 SANITARY AND STORM SEWERS AND WATER MAIN in 41st

Avenue

$ 1-6M

SEX002263 HOLLAND AVE – COMBINED SEWER $ 1-6M

HWS2017X PRIOR NOTICE SIDEWALKS - BX $ 1-6M

BEDA-003 ACCELERATED WATER MAINS-BK $ 1-6M

HWBARUCH BARUCH COLLEGE - 25TH STREET PLAZA $ 1-6M

HWCSHC4C1 SCHOOL SAFETY - PROGRAM 4 $ 1-6M

HWPR17M PEDESTRIAN RAMP REHABILITATION, MANHATTAN $ 1-6M

HWPR17Q PEDESTRIAN RAMP REHABILITATION, QUEENS $ 1-6M

MEDA-003 ACCELERATED WATER MAINS - MANHATAN $10-20M

REDA-003 ACCELERATED WATER MAINS - SI $10-20M

QED1022 WATER MAINS IN FORMER JWS AREA $ 10-30M

HWX710A PELHAM PARKWAY - NORTH >$ 100 M

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