contract liaison meet & greet training office of contract administration presented: thursday,...
TRANSCRIPT
Contract Liaison Meet
& Greet TRAININGOffice of Contract
AdministrationPresented: Thursday, February 02, 2012
CONTRACT ADMINISTRATION
Office of
Meet the Staff
Lane Nestman – DirectorDelegated signature authority for exempt purchasing
contracts
Christine East – Contract AdministratorWorks directly with departments and BSC
Patrice Victor – Contract AdministratorWorks directly with departments and OGC
Mary Mays – Administrative Assistant
817.735.2688
817.735.2685
817.735.2945
Agenda
1. Office of Contract Administration (OCA)
2. Contract Liaison roles and responsibilities
3. Contract Liaisons delegated4. What has changed5. Delegated Signature Authority6. Questions/Suggestions7. Contact Information
Office of Contract Administration
Facilitates business contract processing.
Routes business contracts.
Works with department Contract Liaisons to execute contracts.
Ensures business contracts are executed by the appropriate personnel.
Contract Routing
All business contracts should be routed through the Office of Contract Administration.
CONTRACT LIAISON
Department
Contract Liaison
Reviews contract, negotiates contract if necessary and works with BSC to ensure procurement guidelines have been met (if procurement contract).
Completes Routing Slip and obtains necessary department approvals.
Forwards contract to appropriate office for review, routing and approval.
Contract LiaisonEnsures compliance with terms of contract by Department and Contracting Organization.
Ensures the contract meets the department’s needs.
Maintains records for departmental contracts and agreements.
REMINDERS
Contract Liaison
Each department having cause to enter into business contracts or agreements must select a Contract Liaison.
Liaison is delegated by a department head/chair.
Selected person is knowledgeable about department contracts.
OCA will work closely with Contract Liaisons through each stage of contract administration.
Business Service Center (BSC) Office of General Counsel (OGC)
What has changed?
It’s a New Day!
Changes
OCA works directly with the BSC Purchasing. All contract documents must be electronically attached to your requisition.
OCA will work closely with Liaisons on business contracts for mutual understanding and cooperation.
OCA works directly with Office of General Counsel to acquire legal review approval on contracts (when applicable).
It’s a
New Day
BSC
Liaisons
OGC
DELEGATED SIGNATURE AUTHORITY
Reminder
Delegated Authority
Do not sign a Contract unless you have signature authority. Why?
Delegated Authority
It is a violation of fiscal policy and you could be personally liable for the
terms of the Contract.
QUESTIONS / SUGGESTIONS?
Suggestions for Training
• OCA will provide • Procurement Contract training on: February 20, 2012 March 8,
2012• Please email your items of interest/topics for training to HSC Contract Administration.
CONTACT US
Office of Contract AdministrationUNT Health Science Center3500 Camp Bowie Blvd.Fort Worth, TX 76107-2699Telephone: (817) 735-2945Email: [email protected]
Other Contact Information
Office of General Counsel(940) 565-2717http://untsystem.edu/generalcounsel//index.htm
BSC Purchasing DepartmentWebsite: www.bsc.untsystem.edu Email: [email protected] 940.369.5500Toll Free 855.868.4357Fax 940.565.4516
We are here to help YOU!