Citv of Carmel-bv-the-Sea PUBLIC WORKS DEPARTMENT

POST OFFICE BOX CC, CARMEL-BY-THE-SEA, CA 93921 (831) 620-2070

CONTRACT CHANGE ORDER NO. 13 CONTRACT AWARDED BY: City Council DATE OF AWARD Apr 7, 2015

~P~R~O~J~E~C~T~:~F~o~re~s~t~T~h~e~a~te~r~R~e~n~o~v~a~ti~o~n _________________________________________ SHEET ____ ~1~o~f~1 __ __ PROJECT 10#: 13-70903 Purchase Order#: 76-004428 TO: Otto Construction Company; 2150 Garden Road, Suite A-1, Monterey, CA 94940 ,CONTRACTOR

You are hereby requested to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract.

NOTE: THIS CHANGE IS NOT EFFECTIVE UNTIL FULLY EXECUTED. C Description:

1 CHANGES TO CONTRACT PLANS AND SPECIFICATIONS. 1 .. ~1. ._,GIC:.'-1\.111. VUtJtJIJ Clt1 ICIUVI d11U IIICU.O IICII~ I IVVW".;;:)Cll J LV VVilltJI 't;;tW Ll fC IVIIVVYIII~ . I '\.VU;:::;;t V IIVC

RFP #11 , RFI #14R1 , and PCO #27 (Otto's tracking number). Summary of Work; in lieu of excavating between seating rows, grade and pour on native and install dowling into concrete seat pedestals.

Agreed Lump Sum ......... . .. ... ........ . ..... ....................................... .. ............... ..

2 CONTRACT PRICE

Total Increase in contract price

3 CONTRACT TIME Three days less

Original Contract Price Approved Cost Changes to Date Total of all Contract Changes

this Order

Sum net change in Contract Price is

$ (362.00) Increase

$ 1,462,236.00 $ 74,093.00

$ 7 731.00

Decrease

of the original Contract Price 5.0%

We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the price shown above.

Signed By:

If the rnr>tr:oall/i'F-rf;'iAR..,.,;

Submitted By: Andy Vanderford Project Manager

Approved: r}( Public Works Director T'\ob Mullane

Authorized:

Authorized: 00 City Council

Attachments: Contractor Proposal {2 pages total) RFP #11 RFI #14R1

Contractor: Otto Construction Company

Title: ?r'J'rzd ,......,A..,.,AV.~fl.. his attention is directed to the requirements of the

Approval

Recommended -::lb""::....£-"-''""""'-7''{..1~~~~"'-..-:.+-

Minutes of Meeting Dated: Contract Awarded on April ?, 2015.

Date

Date

Date

$ (362.00)

$ (362.00)

-3

/f-13-/s..--

t 1 1 l's 1 ts I I f,g.[,s

Note to Contracts and Budgets Office: Council awarded a 10% construction contingency In the amount of $146,224.00 and the cost of ceo #4 i.e. the "Terraced Step" design at a Not to Exceed amount of $45,000.00 (actual cost@ $21,346.00). Thus $167,570.00 is the adjusted total amount of all change orders which the City Administrator has authori!}t, or 11.46% of the Original Contract Price.

OTTO -I

Potential Change Order (PCO) Cost Breakdown & Summary

Project Forest Theater Renovation

Description of Change

Project# 15-3141..()0

Below and attached pricing is in relation to RFP #11 and RFI #14. Changes in scope of work between rows and aisles within bowl regarding reduced excavation, base rock, etc. and has added doweling. A credit of five (5) days for the reduction of scope in the seating area (i.e. Base rock, 4"excavation and compaction). Additional two (2) days for the doweling for a total credit of three (3) days.

CHANGE ESTIMATE ITEM COST MJU % MJU TOTAL

GC DIRECT COSTS

GC DIRECT LABOR GC DIRECT MATERIALS GC DIRECT EQUIPMENT GC OTHERI INDIRECTS

GC MARKUP ON DIRECT COST

GC MARKUP ON DIRECT LABOR GC MARKUP ON DIRECT MATERIAL GC MARKUP ON DIRECT EQUIPMENT GC MARKUP ON DIRECT OTHERIINDIRECTS

GC SUBCONTRACT(S) OR 'OTI-IERS'

Duran and Venables Credit of 5 Days for removal of rock & Excav.

GC FEE ON SUBCONTRACT(S)

ADDITIONAL TIME REQUIRED

$3,515 $2,471

$35 $0

$3,515 $2,471

$35 $0

($6,985)

-$6,985

-3

10.0% 10.0% 10.0% 10.0%

0.0%

DAY(S) FOR CONTRACT COMPLETION._ ________ _,

COMPLETED BY: Matt Wetmore

$351 $247

$4 $0

$0

PCO#:

Related RFP #:

Related BUL It:

Related RFI #

DATE:

TOTAL L, M, & E DIRECT COST

TOTAL MARKUP ON DIRECT COST

TOTAL SUBCONTRACT COST

TOTAL GC FEE ON SUBCONTRACT($)

TOTAL UNAVOIDABLE DELAY COSTS

TOTAL CONSTRUCTION COSTS

BOND AND INSURANCE (1 112%)

TOTAL COST OF CHANGE ORDER

27 11

N/A 14

10/10/15

$6,021

$602

-$6,985

$0

$0

-$362

$0

-$362

Otto Construction 2150 Garden Road, Suite A-1 Monterey, CA 93940 TEL 831 .657.9805 FAX 831.657.9820 License #178809

OTTO ESTIMATE SUMMARY SHEET

ID

Below and attached pricing is in relation to RFP #11 and RFI #14. Changes in scope of work between rows and aisles within bowl regarding reduced excavation, base rock, etc. and has added doweling. A credit of five (5) days for the reduction of scope in the seating area (i.e. Base rock, 4"excavation and compaction). Additional two (2) days for the doweling for a total credit of three (3) days.

Description Hrs Rate Labor

1 Epoxy Dowling Lower Seating Area 60.0 59 3,515

2 Add 2 days for doweling 0

4 0

5 0

6 0

7 0

8 0

9 0

10 0

11 0

12 0

13 0

14 0

15 0

16 0

17 0

18 0

19 0

20 0 ~

21 0

22 0

23 0

24 0

25 0

26 0

27 I··

0

28 0

29 0

30 0

31 0

32 0

33 0

34 0

Totals 60.0 3,515

"CHECK L,M,E,S": 6,021 Notes:

Matl

2,471

2,471

Job No.: 15-3141-00

Project: Forest Theater Renovation

PCO# 27

Date: 10/10/2015

Equip Sub/Mise

35

1- -

-

-· . - ~

-

35

- -~

0

TOTAL

6,021

6,021

DATE:

REQUEST FOR PROPOSAL

City ofCarmel-by-the-Sea PUBLIC WORKS DEPARTMENT

POST OFFICE BOX CC CARMEL-BY-THE-SEA, CA 93921

(831) 620-2070 OFFICE

August 5, 2015 11 PROPOSAL

PROJECT 10. 13-70904

CONTRACT: Forest Theater Renovation

TO: John Garayalde

Otto Construction

2150 Garden Road, Suite A-1

Monterey, CA 94940

SUBJECT: Description of Proposed Changes

FROM: Andy Vanderford

City of Carmel-by-the-Sea

Changes in scope of concrete work between rows and aisles within bowl, regarding reduced excavation, base rock, etc. but adds doweling, as described in further detail within "RFI #14 Response Revised", attached for reference. It is the City's opinion that this revised design reduces the scope of work resulting in a potential cost credit ceo. This request for proposal is neither a change in the subject Contract, nor an order to the Contractor to perform any work. However, it pertains to certain proposed modifications to the work covered by said contract. The provisions, drawings and specifications of said Contract and previous modifications thereto will apply, as applicable, unless specifically indicated otherwise herein.

The City of Carmel-by-the-Sea hereby requests that the Contractor submit within ten (10) working days after receipt of this request a proposal to make the changes described herein. All changes to the Contract Price and Contract Time should be detailed for each separate item listed. Detailed breakdown must include deductive or added cost for all labor, equipment, materials and all applicable mark-ups.

Nothing written in this Request for Proposal will obligate the City of Carmel-by-the-Sea to incu r any costs nor change the Contract Time unless such changes are included in an approved Contract Change Order.

Signed

Enclosure:

Distribution:

RFI #14 Response Revised

CAW Joe Headley, Building Official Matt Wetmore, Otto Oscar Cisneros, Otto Yuri Rodriguez, Otto

To:

OTTO CONSTRUCTION

Andrew Vanderford

CITY OF CARMEL BY THE SEA

P.O. Box CC

Carmel By the Sea, CA 93921

Ph: 831-620-2078

RFI I RFI #: 14

Date: 6/22/2015

2150 GARDEN ROAD, SUITE A-1 MONTEREY, CA 93940

Ph: 831 657-9805

Job: 15-3141-00 FOREST THEATER RENOVATIONS

Phone: (831 )620-2078

CC: Jilian Cadouri (Cody Anderson Wasney), Monique Wood (Cody Anderson Wasney), Oscar Cisneros (Otto Construction), John Garayalde (Otto Construction)

Subject: Existing Conditions at Seating Rows

Drawing: 1/A6.5, 2/A6.0, 3/A4.1 Spec Section:

Cost Impact: TBD Schedule Impact: TBD

Request: Date Required : 6126/2015

Detail 3 on sheet A4.1 shows an elevation of 269 to top of new concrete paving. This gives us 17-1/2" from top of new concrete paving to top of existing bench seating (refer to photo ). This condition causes the bottom of existing seating concrete to be at roughly the same elevation as top of new concrete. Detaii 1/A6.5 calls for 4" of concrete and 4" of base rock, equaling 8" of vertical excavation. Excavating and compacting between isles per detail will cause the existing bench seating concrete that is to remain to slide, crack, settle, out of alignment, and lower in elevation or damage beyond repair.

Please see below and advise on the following questions: 1. Please provide the height from top of new concrete paving to top of existing bench seating, taking in to count the drainage slopes of each isle way.

2. Is there any doweling from existing seating concrete to the new concrete paving?

3. As stated above, there is a potential of the existing seating concrete bases to move during the excavation and compaction. This affects both the lower seating area and upper seating area. Is there a proposed solution that will resolve this obstacle?

Please advise.

Requested by: Matt Wetmore

OTTO CONSTRUCTION

1) The height from top of new concrete to top of existing bench seating ;s to match existing, approx. 15". See attached CA-21 for elevations at aisles. Verify in field elevations and seat heights. 2) Dowel new aisle concrete into seat base. (And: dowel #4 bars, 6" epoxy embed, 24" o.c. at seat rows, each side of row) 3) Omit aggregate base from beneath row concrete to reduce excavation necessary. Rework subgrade as requ ired by Geotechnical Engineer following on-site observation of condition.

I Regarding item 2 above: and dowel #4 bars, 6" epoxy embed, 24" o.c. al seat rows, each side of row) Regarding item #3 listed above: Geotech Engineer provided opinion to place 4" of agg base between seat rows. However City acknowledges this as unnecessary and hereby directs the contractor to pour 4" concrete over nat ive soil at locat ions between seat rows. This direction also applies to either the base design as bid, or the terraced step design. Andy Vanderford 8- 5-15

J. Cadouri

Answered by

CAW Architects

Company

REVIEWED By Andy Vanderford at 9: 27am, Aug 05, 2015 '---·

Date

Ol/20/1 5- REVISED

07/10/15

Page 1 of 1

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Copyright C' 2008 by CODY ANDERSON WASNEY ARCHITECTS. INC.

FOREST THEATER l'rCfeCI Narrie'

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