conserving marine biodiversity through enhanced … annual report 2011.pdf · conserving marine...

CONSERVING MARINE BIODIVERSITY THROUGH ENHANCED MARINE

PARK MANAGEMENT AND INCLUSIVE SUSTAINABLE ISLAND

DEVELOPMENT

2011 REPORT

January – December 2011

UNDP/GEF FUNDED PROJECT

(PIMS 1040)

Conserving Marine Biodiversity Through Enhanced Marine Park Management

and Inclusive Sustainable Island Development

Filename: 2011 Annual Report

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Contents Pg

Project Background 2

1.0 Summary 4

2.0 Detailed Project Activities

2.1 Meetings and Discussions 5

2.2 Workshops/Seminar 8

2.3 Trainings 11

2.4 Monitoring 13

3.0 Summary of Project Activities and Fulfillment of Outcomes 14

4.0 Project Management Activities 18

4.1 Project Review Committee (PRC) Meetings 18

4.2 Project Quarterly Progress Report 18

4.3 Other Meetings/Seminars/Workshop 18

5.0 Financial Report 20

5.1 Total Budget From Project Document 20

5.2 2007-2011 Expenditures (USD) 20

5.3 Detailed 2011 Expenditure Based On Annual Work Plan (Gef Fund) 21

5.4 Detailed Government’s Co-Financing In 2011 28




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PROJECT BACKGROUND I. PROJECT IDENTIFICATION Title : Conserving Marine Biodiversity Through Enhanced

Marine Park Management and Inclusive Sustainable Island Development

Project Number : PIMS 1040 Executing Agency : Ministry of Natural Resources and Environment

Government of Malaysia Implementing Agency : Department of Marine Park Malaysia Duration : 5 (five years) Effective Starting : 1 March 2007 Expected end : February 2012 Project Sites : Redang Island, Tioman Island, Sibu and Tinggi Islands Project Costs : Total USD 4,130,294 UNDP/GEF : USD 2,127,150 Government : USD 2,003,144 II. PROJECT BRIEF The Marine Park project is undertaken by the United Nations Development Programme, and

funded by the Global Environment Facility together with the Government of Malaysia. The

Department of Marine Park Malaysia under the Ministry of Natural Resources and

Environment is responsible to implement the project in a period of five years.

PROJECT GOAL: To ensure the conservation and sustainable use of marine biodiversity in

Malaysia and sustainable island development.

PROJECT OBJECTIVE: To achieve enhanced Marine Park Management and inclusive

sustainable island development.




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10 Project Outputs have been identified through a process of 7 Outcomes which can be

summarized as:-

The project will strengthen the system of marine protected areas in Malaysia and thereby

contribute to the conservation of globally significant biodiversity. The project targets

164,534.2 hectares of sea, under improved management, for the conservation of marine

biodiversity.

The project will build upon significant nationally driven initiatives to conserve the marine

biodiversity of east coast Peninsular Malaysia. Project activities will be carried out in three

marine parks, chosen as the pilot locations - Pulau Tioman Pahang, Pulau Redang

Terengganu and Pulau Sibu-Tinggi Johor.

The project objectives are to widen the existing development planning processes, to

strengthen the capacity for marine park management and to enable an influential advocacy

for the conservation of marine biodiversity in Malaysia. Stakeholder involvement is crucial

to the success of the project and has been incorporated into all objectives.

The project also has activities on the national and systemic level as well as for ensuring to

the extent possible the replicability of new initiatives demonstrated in the three project

sites. Therefore, it is hoped that after the end of this project, all the marine protected areas

in Peninsular Malaysia and Labuan are under improved management in order to better

address threats to marine biodiversity.




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1.0 SUMMARY IMPLEMENTATION STATUS Quarter 16: January – March 2011 Community Consultative Committee (CCC) and Cooperative Bodies were established for all three (3) project sites to improve the livelihood of the island community. Various meetings involving Ministry of Tourism were held to discuss on the endorsement of the Eco-Certification Scheme Proposal for all Marine Park islands. The 7th NSC Meeting was held on the 24th March 2011 Chaired by Deputy Secretary General, Quarter 17: April – June 2011 Although there were some delays in few key areas of the project outputs, the consultants were making progress in delivering their respective outputs. Amongst the major milestones were the Eco-certification and Best Practices Trainings Workshops for tourism operators and Local Ecological Knowledge Workshops for all three project sites. The project had also welcomed the Resident Representative of UNDP Malaysia, Mr Kamal Malhotra for his introductory visit to Tioman Island on 24th&25th April 2011. Quarter 18: July – September 2011 The State Steering Committee Meetings were held on the 6th, 7th and 10th July at all state EPU offices. The 8th NSC Meeting was held on the 12th July 2011 to report on the Management Response of the Mid Term Review (MTR) Findings. NSC members had also agreed to the change of PIR Strategies. A Tracking Tool Workshop initiated by the project was carried out for data and information collation from all project sites for reporting in the APR/PIR. The Cooperative Courses were held in collaboration with the Malaysia Cooperative College for all cooperative committee members on day-to-day management of the cooperatives. Tioman Island was very fortunate to be selected to host Ms Rebecca Grynspan, UNDP Associate Administrator on the 6th July 2011. Quarter 19: October - December 2011 Two new Marine Park Officers were recruited to assist the Project after the resignation of the three previous officers. Meetings with Sarawak Planning Unit (SPU) were held in Kuching by their invitation to discuss and share experiences. A workshop to discuss the Investment of the Conservation Trust Fund Proposal and Collection of Conservation Fees Proposal were held in Pullman Putrajaya on the 10th October 2011.




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2.0 DETAILED PROJECT ACTIVITIES 2.1 MEETINGS AND DISCUSSIONS

2.1.1 Discussion on Snorkeling Guide Module Preparation

The discussion was held on the 21st January 2011 to improve the snorkeling guide module prepared by Reef Check Malaysia. It was decided that the Snorkeling Guide certification will be done separately from the Nature Guide course. The Training will proceed although there might be delay in the endorsement from MoTour

2.1.2 Meeting to Discuss the Establishment of Community Consultative Community (CCC) at the Project Sites The meeting, which is an activity from Outcome 3: Local Communities, was held on the 27th January 2011. The purpose was to present and discuss the establishment of community consultative committee at all project sites with the DMPM Management.

2.1.3 Task Force Meeting to Discuss the Sewage Management Issues at Project Sites

Following the decision made in the 6th NSC Meeting, a task force was formed to look into issues related to sewage, sullage and solid waste at the project sites. On the 9th February 2011, a meeting was held to present the 2010 water quality monitoring results and rehabilitation proposal for Sg Salang, Tioman and Sg Redang, Redang. The meeting decided that funding for the rehabilitation program will be sought from MoTour. DMPM and DID will also look at the possibility of cooperation through the 1 State, 1 River program.

2.1.4 Discussion on Preparation of Eco-certification Criteria for Resorts and Chalets

Following the workshop in February, another discussion was held on the 2nd March 2011. The criteria were presented again to the representative from MoTour. MoTour welcomed the idea of eco-certification for resorts however, MoTour emphasised that they will not certify resorts without certificate of fitness (CF). Meeting decided that the prerequisite for the eco-certification will be discussed further.

2.1.5 Co-operative Body Establishment Meeting for Local Communities

The meetings were held on: i. 8th March 2011 at Peladang Inn, Tioman Island

ii. 17th March 2011 at Tg Balang, Tinggi Island iii. 31st March 20111 at Balairaya Kg Baru Redang, Redang Island

Each meeting was held to establish a cooperative body at each site to fulfill economic & social needs of the locals. A representative from the Malaysia Cooperative Commission was also present during the establishment meeting.

2.1.6 Community Consultative Committee (CCC) Establishment Meeting The meetings were held on:

i. 9th March 2011 at Peladang Inn, Tioman Island ii. 17th March 2011 at Tg Balang, Tinggi Island

iii. 30th March 20111 at Balairaya Kg Baru Redang, Redang Island




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The CCC is established to act as a medium for interaction between the locals and relevant Government agencies. During these meetings, representatives from the local communities were selected as the CCC members.

2.1.7 7th National Steering Committee Meeting

The 7th NSC Meeting was held at Mutiara Meeting Room, NRE on 24th March 2011. The meeting was chaired by Mdm Zurinah Pawanteh, Under Secretary, Biodiversity & Forestry Management Division, NRE. Besides reporting on project activities, achievements and issues during Quarter 16, NPD also reported on the management response for the MTR findings. The meeting decided that the project should be extended until March 2013.

2.1.8 Community Consultative Community (CCC) Follow-up Meetings

The meetings were held on: i. 25th April 2011 at Berjaya Tioman Resort, Tioman Island

ii. 12th May 2011 at Balairaya Kg Baru Redang, Redang Island iii. 25th May 2011 at Tg Balang, Tinggi Island

The meeting was held to discuss the way forward and planning for activities of the CCC.

2.1.9 Cooperative Body Follow-up Meetings

The meetings were held on: i. 25th April 2011 at Berjaya Tioman Resort, Tioman Island

ii. 13th May 2011 at Balairaya Kg Baru Redang, Redang Island iii. 26th May 2011 at Tg Balang, Tinggi Island

The meeting was held to finalise the direction of the cooperatives and also to develop business plans for each cooperative.

2.1.10 6th State Steering Committee Meetings

The 6th SSC meetings were held on: i. 6th July 2011 at Johor EPU Office

ii. 7th July 2011 at Pahang EPU Office iii. 10th July 2011 at Terengganu EPU Office

NPD reported on the Project progress throughout Quarter 16 & 17 to the SSC members.

2.1.11 8th National Steering Committee Meeting The 8th NSC Meeting was held on the 12th July 2011. NPD reported on project activities from Quarter 17 and the management response on MTR findings. The meeting was chaired by Datuk Aziyah Mohamed, Deputy Secretary General I, NRE. The meeting also discussed and agreed upon the revision of PIR Strategies.

2.1.12 Meeting for Presentation of the Proposed Eco-Certification Scheme

The meeting was held on the 12th December 2011 in Palm Garden, Putrajaya to present the proposed eco-certification scheme to various stakeholders especially MoTOUR. The meeting was chaired by En Kamarruddin bin Ibrahim, Deputy Director




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General of DMPM. The meeting had also discussed all related issues to the endorsement of the scheme.

Cooperative Body Follow-up Meetings 8

th NSC Meeting

6th

SSC Pahang Meeting 6th

SSC Terengganu Meeting




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2.2 WORKSHOPS/SEMINAR 2.2.1 Workshop on Preparation of Eco-certification Criteria for Resorts and Chalets

The workshop was held on the 25th February 2011 with attendance from 21 representatives from federal and state agencies. The purpose was to finalise the criteria for eco-certification for resorts and chalets and also to get endorsement from MoTour.

2.2.2 Eco-certification Workshop

The workshops were held together with the Best Practices Training for Tourism Operators on:

i. 12th – 13th April 2011 at Grand Continental Hotel, Kuala Terengganu ii. 19th – 20th April 2011 at Peladang Inn, Tioman Island

iii. 4th – 5th May 2011 at Tg Balang, Tinggi Island The participants showed great enthusiasm throughout the workshops.

2.2.3 DMPM Enforcement Manual/Guidelines Workshop

The workshop was held on the 14th April 2011 at Putrajaya International Convention Centre (PICC). The objective was to discuss and improve the enforcement manual/guidelines prepared by the consultant. The manual will be published this year.

2.2.4 Local Ecological Knowledge Workshop with Local Communities and Resort

Operators The workshops were held on:

i. 25th – 26th April 2011 at Berjaya Tioman Resort, Tioman Island ii. 25th – 26th May 2011 at Tg Balang, Tinggi Island

iii. 21st June 2011 at Tanjong Vista Hotel, Kuala Terengganu iv. 23rd – 24th June 2011 at Perhentian Marine Park Centre

The objective of this workshop is to gather data and information on Marine Resources in Marine Park waters through ecological knowledge of the DMPM staff, local communities, and also resort and dive operators.

2.2.5 Seminar on Marine Awareness

The seminar was held on 10th May 2011 at Berjaya Tioman Resort, in conjunction with the launching of DMPM’s new boat, 1 Permata. It was officiated by the Secretary General, NRE. The NPD, Director General of DMPM and Professor Mohd Shahwahid from UPM were invited as speakers.

2.2.6 Lab to Prepare a Paper for the National Biodiversity Council (Majlis Biodiversiti

Negara – MBN) The lab was held on 12th – 14th May 2011 at Tanjong Vista Hotel, Kuala Terengganu. The objective of the lab is to prepare a draft for papers that will be presented in the National Biodiversity Council (MBN) which was scheduled to be held in July 2011. 3 papers were drafted through a brainstorming session involving representatives from NRE, DMPM, Department of Wildlife and National Park (PERHILITAN), Department of Environment and Forestry Department Peninsular Malaysia (JPSM).




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PMU was also involved in assisting the Department to prepare a draft on pollution issues in Marine Parks. Unfortunately, after a series of discussion and presentation to NRE Top Management, it was decided that all 3 papers were not suitable to be presented in the MBN. The MBN was also postponed to a later date.

2.2.7 Communication Plan Development Workshop The training was held on the 18th – 20th May 2010 at Corus Paradise Resort, Port Dickson. This is the second training following the first training which was held in May 2010 at Kalumpang. Its aim is to provide basic training to DMPM staff on how to develop the communication plan for the Department’s awareness programs. 25 DMPM staff from the Education Division participated in this training.

2.2.8 Marine Park Management Plan Workshop: Generic Action Plans

The workshop was held on the 4th August 2011 at Marriott Putrajaya. The workshop was inaugurated by the Director General of DMPM. The objective of this workshop is to discuss and gather feedback on the six (6) generic action plans prepared by the Consultants. 25 DMPM staff attended this workshop.

2.2.9 3rd Communication Plan Development Workshop

The workshop was held on the 19th – 21st August 2011 at Grand Riverview Hotel, Kota Bharu. 26 staff, including the state offices participated in the workshop. The objective of the workshop was to finalise the Communication Plan draft which was discussed in the first and second workshops.

2.2.10 Workshop to Discuss CCC Activities & Funds

The workshop was on the 22 August 2011 at Putrajaya Marriott Hotel. It was participated by DMPM staff, including the state offices. The objective of the workshop was to discuss and gather feedback on the CCC activities and available funds

2.2.11 Workshop to Discuss the Investment of the Conservation Trust Fund Proposal and

Collection of Conservation Fees Proposal The workshop was held on the 10th Oct 2011 at Pullman Putrajaya Lakeside, Putrajaya and attended by DMPM staff, including State Directors and officers. The workshop was intended to discuss and gather feedback on the Investment of the Conservation Trust Fund Proposal and Collection of Conservation Fees Proposal prepared by the consultants.

2.2.12 Tioman Cooperative Road show

The road show was an idea from the Tioman Cooperative Committee to recruit new members for the cooperative from the whole island. It was held on the 16th – 18th November 2011 in 4 different venues in Tioman Island. The road show was also intended to introduce and explain the importance of a cooperative. Facilitators from the Malaysian Cooperative College were present as speakers throughout the road show.




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2.2.13 Seminar on Introduction to Marine Park Management Plan: The Great Barrier Reef Experience The seminar was facilitated by Dr. Laurence McCook from the Great Barrier Reef Marine Park Authority on the 22nd-24th November 2011 at Maya Hotel, Kuala Lumpur. The seminar was attended by DMPM staff from Putrajaya and State Offices with a purpose to share and exchange experiences on managing marine resources and ecosystem.

Tioman Cooperative Road Show

Seminar on Introduction to Marine Park Management Plan: The Great Barrier Reef Experience




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2.3 TRAININGS 2.3.1 Best Practices Training for Tourism Operators

The 1st phase training was held in conjuction with the Eco-certification Workshop on:

i. 12th – 13th April 2011 at Grand Continental Hotel, Kuala Terengganu ii. 19th – 20th April 2011 at Peladang Inn, Tioman Island

iii. 4th – 5th May 2011 at Tg Balang, Tinggi Island The training continued as the project proceeds with the 2nd Best Practices Training for CCC members on:

i. 16th July 2011 at Berjaya Tioman Resort ii. 7th October 2011 at Redang Island

Few units of composting bins were distributed among selected participants to start their composting effort at a small scale. The participants showed great enthusiasm throughout the workshops. The consultant also demonstrated the vermi-composting method to reduce organic waste.

2.3.2 Reef Watchers Orientation Course

The course was held on the 12th – 14th June 2011 at Peladang Inn, Tioman Island. This program is an activity from Outcome 5: Enforcement, to train the locals to be the eyes and ears for the Department. 16 locals were trained to use the Global Positioning System (GPS), maps, radio communication procedures and also conducted mock operations at sea, in order to prepare them to assist DMPM in enforcement activities.

2.3.3 Enforcement Training for DMPM Staffs

24 DMPM staffs participated in the enforcement training which was successfully done on the 15th – 18th June 2011 at Peladang Inn, Tioman Island. This 4th series of training aimed to strengthen DMPM enforcement system. Surveillance & enforcement operation was also done during the training.

. 2.3.4 Co-operative Management and Administration Course

The courses were held on: i. 20th – 22nd July 2011 at Peladang Inn, Tioman Island

ii. 26th – 28th July 2011 at Balairaya Kg Baru Redang, Redang Island The cooperatives for all three sites were successfully established in March 2011. This compulsory course was facilitated by Suruhanjaya Koperasi Malaysia to train the Board Members and also the Co-operative Members on the basic management and administration of Co-operatives.

2.3.5 Special Course for Newly Established Cooperatives

The courses were held on: i. 20th – 22nd Sept 2011 at Salang Pusaka Resort, Tioman Island

ii. 27th – 29th Sept 2011 at Balairaya Kg Baru Redang, Redang Island




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This course was organised specifically for newly established co-operative with facilitation by Suruhanjaya Koperasi Malaysia. Co-operative members were trained on day-to-day management and administration of co-operative.

2.3.6 Nature Guide Course (Level 2) The course was jointly organised by the Department of Wildlife and National Park (DWNP) and DMPM, UNDP and other relevant agencies from the 18th -27th October 2011 at Tioman Marine Park Centre, Tioman Island, Pahang. 14 locals from the island were trained.

2.3.7 English for Hotel and Hospitality Training The course was held on the 19th – 21st October 2011 at Palm Garden Hotel, Putrajaya for locals of Tioman and Tinggi Island who are involved in the tourism and hospitality industry. 20 participants were given the opportunity to attend the course tailored and conducted by the British Council. The course objective was to improve their level of English communication skills and boost their confidence level to interact with foreigners.

2.3.8 MPMIS Training and 2nd User Requirements Study

The trainings were held on: i. 24th Oct 2011 at DMPM Terengganu

ii. 31st Oct 2011 at DMPM Pahang iii. 1st Nov 2011 at DMPM Johor

The trainings were done for DMPM staff at state level to familiarize them with the system and also to gather feedback on improvements needed before the Final User Acceptance Test (UAT).

2.3.9 Management of Annual General Meeting for Cooperatives (IDC 314) Course The course was held in Tioman Island on 28th – 30th Oct 2011 for Tioman and Tinggi Island Cooperative members. This course was facilitated by the Malaysian Cooperative College specifically for members to learn on how to conduct an annual general meeting.

English for Hotel and Hospitality Training Special Course for Newly Established

Cooperatives :Redang Island




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2.4 MONITORINGS 2.4.1 Marine and River Water Quality Sampling

Following the water quality sampling & interpretation of data training which was held in March 2011, the Department has started the water quality sampling (Phase 1) on:

i. 25th – 26th April 2011 at Tioman Marine Park ii. 23rd – 24th May 2011 at Labuan Marine Park and Payar Marine Park

iii. 6th – 7th June 2011 at Terengganu Marine Park iv. 22nd – 24th June 2011 at Johor Marine Park

The Department continued the water quality sampling activities (Phase 2 &3) on:

i. 5th – 6th July 2011 at Kedah Marine Park ii. 9th July 2011 at Labuan Marine Park

iii. 19th – 20th July 2011 at Johor Marine Park iv. 22nd – 23rd July 2011 at Pahang Marine Park v. 25th – 28th July 2011 at Terengganu Marine Park

vi. 28th – 29th September 2011 at Kedah Marine Park All samples were sent to an accredited lab for analysis and the reports were prepared by the Research and Resource Inventory Division, DMPM. The sampling was scheduled to be held 4 times this year, but due to unforeseen circumstances with the weather, it was only conducted 3 times. PMU has assisted the Department in the planning of the water quality monitoring activity this year. It is hoped that this activity will be continued in the following years as monitoring is a very important tool in environmental health monitoring and contributed the effective marine park management.

Water Quality Sampling Activities




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3.0 SUMMARY OF PROJECT ACTIVITIES AND FULFILLMENT OF OUTCOMES OUTCOME 1: PLANNING Output 1.01: Improved Information Management for Planning

No. Activities

i. Workshop on Local Ecological Knowledge with Local Communities and Resort Operators 25th- 26th April 2011 at Berjaya Tioman Resort, Tioman Island

ii. Workshop on Local Ecological Knowledge with Local Communities and Resort Operators 25th- 26th May 2011 at Kg. Tjg. Balang, Tinggi Island

iii. Workshop on Local Ecological Knowledge with Local Communities and Resort Operators 21st June 2011 at Tanjong Vista Hotel, Kuala Terengganu

iv. Workshop on Local Ecological Knowledge with Local Communities and Resort Operators 23rd-24th June 2011 at Perhentian Marine Park Centre, Perhentian Island

v. MPMIS Training and User Requirement Study 24th October 2011 at Terengganu Marine Park Office

vi. MPMIS Training and User Requirement Study 31st October 2011 at Pahang Marine Park Office

vii. MPMIS Training and User Requirement Study 1st November 2011 at Johor Marine Park Office

Output 1.02: Management Plans for 3 Project Sites

Activities

i. Marine Park Management Plan Workshop: Generic Action Plan 4th August 2011 at Marriot Hotel, Putrajaya

ii. Seminar on Introduction of Marine Park Management Plan: The Great Barrier Reef Experience 22nd – 24th December 2011 at Maya Hotel, Kuala Lumpur

OUTCOME 2: POLICY Output 2.01: Improved Consultative Policies

No. Activities

i. NONE

Output 2.02: Improved Economic Policies

No. Activities

i. Workshop to Discuss the Investment of the Conservation Trust Fund Proposal and Collection of Conservation Fees Proposal 10th October 2011 at Pullman Putrjaya




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OUTCOME 3: LOCAL COMMUNITIES Output 3.01: Improved Local Communities Consultation

No. Activities

i. Meeting to Discuss the Establishment of Community Consultative Community (CCC) at the Project Sites 27th January 2011 at DMPM HQ

ii. Community Consultative Committee (CCC) Establishment Meeting 9th March 2011 at Peladang Inn, Tioman Island

iii. Community Consultative Committee (CCC) Establishment Meeting 17th March 2011 at Kg. Tjg. Balang, Tinggi Island

iv. Community Consultative Committee (CCC) Establishment Meeting 31st March 2011 at Balairaya Kg Baru Redang, Redang Island

v. Community Consultative Committee (CCC) Follow-up Meeting 25th April 2011 at Berjaya Tioman Resort, Tioman Island

vi. Community Consultative Committee (CCC) Follow-up Meeting 12th May 2011 at Balairaya Kg Baru Redang, Redang Island

vii. Community Consultative Committee (CCC) Follow-up Meeting 26th May 2011 at Kg. Tjg. Balang, Tinggi Island

viii. Workshop to Discuss Community Consultative Committee (CCC) Activities and Funds 22nd August 2011 at Marriot Hotel,Putrajaya

Output 3.02: Improved Local Community Alternative Livelihoods

No. Activities

i. Cooperative Body Establishment Meeting for Local Communities 8th March 2011 at Peladang Inn, Tioman Island

ii. Cooperative Body Establishment Meeting for Local Communities 17th March 2011 at Kg. Tjg. Balang, Tinggi Island

iii. Cooperative Body Establishment Meeting for Local Communities 31st March 2011 at Balairaya Kg Baru Redang, Redang Island

iv. Co-operative Body Follow-up Meeting 25th April 2011 at Berjaya Tioman Resort, Tioman Island

v. Co-operative Body Follow-up Meeting 13th May 2011 at Balairaya Kg Baru Redang, Redang Island

vi. Co-operative Body Follow-up Meeting 26th May 2011 at Kg. Tjg. Balang, Tinggi Island

vii. Co-operative Management and Administration Course 20th – 22nd July 2011 at Peladang Inn, Tioman Island

viii. Co-operative Management and Administration Course 26th – 28th July 2011 at Balairaya Kg Baru Redang, Redang Island

ix. Special Course for Newly Established Co-operatives 20th – 22nd Sept 2011 at Salang Pusaka Resort, Tioman Island

x. Special Course for Newly Established Co-operatives 27th – 29th Sept 2011 at Balairaya Kg Baru Redang, Redang Island

xi. English for Hotel and Hospitality Training




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19th – 21st October 2011 at Palm Garden Hotel, Putrajaya

xii. Nature Guide Course (Level 2) 18th – 27th October 2011 at Tioman Marine Park Centre

xiii. Management of Annual General Meeting for Co-operatives Course 28th – 30th October 2011 at Peladang Inn, Tioman Island

xiv. Tioman Co-operative Roadshow 16th – 18th November 2011 at Tioman Island

OUTCOME 4: TOURISM SECTOR Output 4.01: Improved Tourism Sector Consultation

No. Activities

i. Discussion on Snorkeling Guide Module Preparation 21st January 2011 at DMPM HQ

ii. Workshop on Preparation of Eco-Certification Criteria for Resorts and Chalets 25th February 2011 at DMPM HQ

iii. Discussion on Preparation of Eco-Certification Criteria for Resorts and Chalets 2nd March 2011 at DMPM HQ

iv. Eco-certification Workshop and Best Practices Training for Tourism Operators 12th-13th April 2011 at Grand Continental Hotel, Kuala Terengganu

v. Eco-certification Workshop and Best Practices Training for Tourism Operators 19th – 20th April 2011 at Peladang Inn, Tioman Island

vi. Eco-certification Workshop and Best Practices Training for Tourism Operators 4th- 5th May 2011 at Kg Tjg. Balang, Tinggi Island

vii. Best Practices Training for Tourism Operators 16th July 2011 at Berjaya Tioman Resort, Tioman Island

viii. Best Practices Training for Tourism Operators 7th October 2011 at Balairaya Kg Baru Redang, Redang Island

ix. Meeting for Presentation of the Proposed Eco-certification Scheme 12th December 2011 at Palm Garden Hotel, Putrajaya

Output 4.02: Improved Tourism Sector Consultation (Environment Sector)

No. Activities

i. Task Force Meeting to Discuss the Sewage Management Issue at Project Sites 9th February at DMPM HQ

ii. Marine and River Water Quality Sampling 25th – 26th April at Tioman Marine Park

iii. Marine and River Water Quality Sampling 23rd – 24th May 2011 at Labuan and Payar Marine Park

iv. Marine and River Water Quality Sampling 6th – 7th June 2011 at Terengganu Marine Park

v. Marine and River Water Quality Sampling 22nd – 24th June 2011 at Johor Marine Park

vi. Marine and River Water Quality Sampling 5th – 6th June 2011 at Kedah Marine Park




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vii. Marine and River Water Quality Sampling 9th July 2011 at Labuan Marine Park

viii. Marine and River Water Quality Sampling 19th – 20th July 2011 at Johor Marine Park

ix. Marine and River Water Quality Sampling 22nd – 23rd July 2011 at Pahang Marine Park

x. Marine and River Water Quality Sampling 25th – 28th July 2011 at Terengganu Marine Park

xi. Marine and River Water Quality Sampling 28TH – 29TH September 2011 at Kedah Marine Park

OUTCOME 5: ENFORCEMENT Output 5.01: Improved Enforcement

No. Activities

i. DMPM Enforcement Manual/Guideline Workshop 14th April 2011 at Putrajaya International Convention Centre (PICC)

ii. Reef Watchers Orientation Course 12th – 14th June 2011 at Peladang Inn, Tioman Island

iii. Enforcement Training for DMPM Staffs 15th – 18th June 2011 at Peladang Inn, Tioman Island

OUTCOME 6: AWARENESS Output 6.01: Improved Awareness of the Benefits of Marine Biodiversity

No. Activities

i. Seminar on Marine Awareness 10th May 2011 at Berjaya Tioman Resort, Tioman Island

ii. 2nd Communication Plan Development Workshop 18th – 20th May 2011 at Corus Paradise Resort, Port Dickson

iii. 3rd Communication Plan Development Workshop 19th -21st August 2011 at Grand Riverview Hotel, Kota Bharu

OUTCOME 7: ADVOCACY Output 7.01: Improved Advocacy for Sustainable Use of Marine Biodiversity

No. Activities

i. 7th National Steering Committee Meeting (NSC) 24th March 2011 at Mutiara Meeting Room, NRE

ii. 6th State Steering Committee Meetings (SSC)

6th July 2011 at Johor EPU Office, Nusajaya

7th July 2011 at Pahang EPU Office, Kuantan

10th July 2011 at Terengganu EPU Office, Kuala Terengganu

iii. 8th National Steering Committee Meeting 12th July 2011 at NRE, Putrajaya




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4.0 PROJECT MANAGEMENT ACTIVITIES 4.1 Project Review Committee (PRC) Meetings

PRC carries out regular monitoring of Project activities. The PRC meets on a monthly or bi-monthly basis and is chaired by the National Project Director. The PRC will closely monitor the Project staffs and consultants in the implementation of the Project’s activities and ensure that related activities remain directed towards the Project’s goal, objective and outcomes.

No. Activities

i. PRC 20 31st May 2011

4.2 Project Quarterly Operational Reports (QPR)

QOR, which is prepared by Project Management Unit, details the activities conducted in the reported quarter. This report is submitted to the UNDP Programme Manager at the end of each quarter. Programme Manager will then prepare a summary to be sent to UNDP Regional Office in Bangkok.

No. Quarterly Report

i. QOR 16 (reporting period Jan – Mar) Submitted to UNDP-PM on 5th April 2011

ii. QOR 17 (reporting period Apr – Jun) Submitted to UNDP-PM on 1st July 2011

iii. QOR 18 (reporting period Jul – Sept) Submitted to UNDP-PM on 3rd October 2011

iv. QOR 19 (reporting period Oct – Dec) Submitted to UNDP-PM on 5th January 2012

4.3 Other Meetings/Seminar/Workshop 4.3.1 Audit Entrance Meeting

The meeting was held on the 11th April 2011. NPD briefly explained the project framework and consultants’ progress to the auditors. The scope of audit was also explained by UNDP Country Office. The exit meeting was tentatively scheduled on 12th May 2011.

4.3.2 Resident Representative Site Visit

The project was very fortunate to receive a visit from Mr Kamal Malhotra, Resident Representative of the United Nations Development Programme (UNDP) for Malaysia, Singapore and Brunei Darussalam on 24th – 25th April 2011. Besides visiting the Tioman Marine Park Centre, Mr Kamal Malhotra also met the CCC representatives of Tioman Island.

4.3.3 Audit Exit Meeting

The Audit exit meeting was held on the 23rd May 2011. The auditors informed that the Project was unqualified. They also presented their audit observations to notify




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issues and recommendations that need to be addressed by the Project and also the UNDP Country Office.

4.3.4 UNDP/GEF Tracking Tool Workshop with DMPM

The workshop was held on the 13th July 2011 at PICC. The workshop was organised to discuss and gather information from the Department, in order to complete the Tracking Tool in the APR and PIR. 11 DMPM staff were involved in this workshop.

4.3.5 UNDP Associate Administrator Site Visit

Tioman Island was again very fortunate to be selected by the Country Office as host for Ms Rebeca Grynspan’s site visit on the 16th July 2011. Ms Grynspan is the UN Under-Secretary-General and UNDP Associate Administrator. Besides visiting the Tioman Marine Park Centre, Ms Grynspan also met the CCC representatives of Tioman Island.

4.3.6 Meeting with Sarawak Planning Unit (SPU)

Meeting with Sarawak Planning Unit (SPU) was held on the 18th and 19th October 2011 at Wisma Bapa Malaysia, Kuching Sarawak. The purpose of the meeting was to share information and experience in managing natural resources and ecosystem between various agencies in Malaysia. The meeting ended with a half-day trip to Talang-Satang National Park in Sematan organised by the Sarawak Forestry Department.

4.3.7 Meeting to Discuss Project Progress and Status

The meeting with consultants and UPUM was held on the 3rd November 2011 to discuss project progress and resolve pending issues especially on the Output 1.01 and 1.02. NPD urged UPUM as the consultant management unit to resolve all issues to expedite the shortcoming in a timely manner and was agreed upon by all.

Meeting with Sarawak Planning Unit UNDP Associate Administrator Site Visit




20

5.0 FINANCIAL REPORT 5.1 TOTAL BUDGET FROM PROJECT DOCUMENT

GEF Project/Component USD Co-Financing USD

Project 1,952,400 Govt of Malaysia (cash) 1,012,229

PDF A 25,000 Govt of Malaysia (in-kind) 225,000

PDF B 149,750 Govt of Malaysia (in-kind) PDF B 39,110

Sub-Total GEF 2,127,150 Private sector (in cash) 30,000

Private sector (in kind) 689,655

WWF (in-kind) PDF B 7,150

Sub-Total Co-financing 2,003,144

TOTAL Project Financing: USD 4,130,294 5.2 2007-2011 EXPENDITURES (USD)

Source of Fund Year

GEF GoM (Cash) GoM (In-kind)

2007 164,091.46 33,457.69 37,873.57

2008 149,746.17 82,395.53 52,473.52

2009 262,574.37 60,754.12 31,005.32

2010 472,802.27 - 64,306.90

2011 302,689.71 120,474.44 57,225.56

Total (USD) 1,351,903.98 297,081.78 242,884.87

Total Expenditure (USD)

* Cash : Workshops, Meetings, Seminars and Trainings for each Outcome (as per detailed in Inception Report Pg 58)

**In-kind : Wages & Salaries (3 Project Officers & quarter of NPD & DG), Claims & Reimbursable, Utilities, Logistics, Food & Beverage for meetings, Stationery & ICT

16

4,0

91

.46

14

9,7

46

.17

26

2,5

74

.37

47

2,8

02

.27

30

2,6

89

.71

33

,45

8

82

,39

6

60

,75

4

0

12

0,4

74

37

,87

3.5

7

52

,47

3.5

2

31

,00

5.3

2

64

,30

6.9

0

57

,22

5.5

6

0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000

450,000

500,000

2007 2008 2009 2010 2011

GEF

GoM (Cash)

GoM (In-kind)




21

5.2 DETAILED 2011 EXPENDITURE BASED ON ANNUAL WORK PLAN (GEF FUND)

EXPECTED OUTPUTS PLANNED ACTIVITIES PLANNED BUDGET EXPENDITURE

And baseline, associated indicators and annual targets

List activity results and associated actions Budget Description Amount (USD)

Amount (USD)

Output/Activity 1 Project Management and Monitoring & Evaluation Baseline: Requirement of CO project M&E and the working of the Project Support Unit. Indicators:

Completion of APR/PIR report

Publication

No. of visits for M&E

Report to NSCs and SSCs Targets: Completion of the above Related CP Outcome: Towards improved quality of life through Sustainable Environmental Management

Activity Results:

Monthly report to UNDP and IA

Quarterly report to UNDP-GEF

M&E visits to IA and project sites Associated Actions:

Conduct project review meeting

Conduct NSC and SSC meetings

Complete Mid-Term Review

International Consultant Contractual Services – Individual Travel Comm. & Audio Visual Equipt. Rental & Maintenance-Premises Miscellaneous

20,000.00

101,000.00

42,000.00

1,200.00

5,000.00

3,600.00

3,450.00

93,627.50

33,683.94

377.63

3,752.99

2,773.82

Output/Activity 2 Information Sharing and Database Baseline: Lack or inexistence information and

Activity Results: Development of database system Associated Actions:

Local Consultants Travel

36,000.00

5,000.00

36,942.92

728.85




22




Amount (USD)

database sharing between stakeholders Indicators: Increased sharing of information and database Targets: Setting up of website on marine parks and related information and data

Mobilisation of consultants and the stakeholders at the 3 project sites

User Requirement study

Baseline data collection

Organizing Workshops /training

Database development

Site Visits / Missions

Information Technology Equipment Rental & Maintenance – Premises (Meeting/Workshop) Audio Visual & Print Prod. Costs – Printing & Publications Miscellaneous

3,000.00

32,270.00

1,500.00

2,000.00

0

7,814.17

0

0

Output/Activity 3 Multi-sectoral Management Plan Baseline: No multi sectoral consultative management mechanism Indicators: Consultative management Targets: A functional consultative mechanism established

Activity Results: Development of the marine Park management Plans and relevant implementation training manual. Associated Actions:


Organising Workshops / training

Coordinating and facilitating the development of the management plan.

Preparing the relevant training manuals

Local Consultants Travel Rental & Maintenance – Premises (Meeting/Workshop) Audio Visual & Print Prod Costs – Printing & Publication Miscellaneous

22,000.00

5,000.00

12,044.00

3,000.00

2,000.00

18,895.79

0

0

0

0




23




Amount (USD)

Site Visits / Missions Output/Activity 4 Local Community Baseline: Participation of Local Communities in Management of Marine Park Excessive use of marine resources by local community and Lack of alternative livelihood Indicators:

Forming Island Consultative Committee

Create alternative livelihood opportunities

Targets:

Consultative Committee form

Increase level of income by 50%

Activity Results:

Guideline for community participation, procedure and training.

Development of business development guideline for environmental friendly community alternative livelihood, business plans and training.

Associated Actions:


Organizing Workshops / training


Local Consultant Travel Rental & Maintenance – Premises (Meeting/Workshop) Audio Visual & Print Prod Costs – Printing & Publication Miscellaneous

49,200.00

6,000.00

10,323.00

1,200.00

4,194.00

13,671.80

4,744.03

8,446.89

0

10,135.14

Output/Activity 5 Tour Operator Participation Baseline: Lack of participation of tourism sector in marine parks management, inadequate financing from tourism sector for marine parks and lack of green procurement

Activity Results: Development of good practices guidelines and procedure. Guideline for tour operator participation, procedure and training. Associated Actions:

Mobilisation of consultants and the

Local Consultant Travel Rental & Maintenance – Premises Audio Visual & Print

24,600.00

0.00

0.00

24,054.04

3,155.33

149.01




24




Amount (USD)

Indicators: Financing from tourism sector and green procurement Targets: 50% of tour operators use green procurement and 20% financing come from tour operators

stakeholders at the 3 project sites

Organizing Workshops / meeting/ training

Development of relevant guidelines and procedure.


Prod Costs – Printing & Publication Miscellaneous

3,000.00

2,436.00

0

536.74

Output/Activity 6 Marine Parks Department Capacity Building Baseline: Lack of separate Marine Parks Act, policies or regulations. Indicators: Marine Parks policies established Targets: Draft Marine Parks Policies and guidelines prepared.

Activity Results: Development of relevant policies action plans and guidelines Associated Actions:


Organising Workshops / training

Preparation of draft policies


Local Consultant Travel Rental & Maintenance-Premises Audio Visual & Print Prod Costs – Printing & Publication Miscellaneous

25,000.00

5,000.00

6,000.00

1,200.00

2,000.00

8,684.18

22.21

0

0

0

Output/Activity 7 Awareness Baseline: Only 20% respondents indicates moderate

Activity Results:

Workshop to socialise the role and value of public communications.

Public communications Action Plan

Local Consultant Travel

3,000.00

2,500.00

6,389.80

540.41




25




Amount (USD)

or more level of awareness and understanding of the marine parks issues in Malaysia Indicators: Attitude and Opinion Targets: 50% respondents indicate moderate or more

and support materials. Associated Actions:


Organizing Workshops / Seminars

Database development


Rental & Maintenance – Premises (Meeting/Workshop) Audio Visual & Print Prod Costs - Printing & Publications Miscellaneous

645.00

4,000.00

2,000.00

0

0

0

Output/Activity 8 Advocacy Baseline: No specific watchdog mechanism in the form of an institution for marine protected areas. Indicators: Watchdog institutions Targets: At least one national and local level watchdog mechanism is established.

Activity Results: Development of watchdog training manual and guidelines and forming a watchdog organization Associated Actions:


Organizing Workshops / training

Preparing guidelines and manual

Carryout training


Local Consultant Travel Rental & Maintenance – Premises (Meeting/Workshop) Audio Visual & Print Prod Costs – Printing & Publication Miscellaneous

39,000.00

10,000.00

20,000.00

3,000.00

2,000.00

14,823.54

3,015.66

1,195.88

0

1,077.44

Total (USD) 522,912.00 302,689.71

Delivery Rate: 57.89% * (Total Expenditure Amount)/(Total Planned Budget Amount) x 100%




26

5.3 DETAILED GOVERNMENT’S CO-FINANCING IN 2011

No Description In Cash Inkind

Total (USD)

1 Wages and Salaries 36,996.92

2

Claims

-TNT 10,861.41

3

Logistics

- Warrant for Ticket 2,998.75

- Fuel – Bot – Motor Vehicle

-

- Toll -

4

Utilities -

- Photostat 1,965.58

- Telephone 589.67

- Fax, Internet -

- Postage Charges 589.67

5 Food and Beverage 2,830.44

6 Stationery 393.12

7 ICT Equipment (Rental) -

8 Programmes Sponsored by DMPM 120,474.44

TOTAL (USD) 177,700.00

Putrajaya, 12 January 2012

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