APPLICATION FORM

CONFIDENTIAL APPLICATION FOR EMPLOYMENT

The Royal Parks is committed to the fair treatment of its staff, potential staff or users of its services. Recruitment and selection decisions are made purely on merit as the result of fair and open competition. We are committed to equality of opportunity for the advancement of employees including promotion and training and do not discriminate against any person because of gender, race, ethnic or national origin, religion, sexual orientation, marital status or responsibility for dependants, age, physical/mental disability or offending background.

Tip: You can use the arrow keys on your keyboard to move between fields. Once completed, please email your form to vacancies@royalparks.gsi.gov.uk with the job title as the subject, we don’t require a hard copy as well.

The closing date for this application is Monday 7 th December 2015

1. JOB POSITION

Position applied for: HR Assistant

2. PERSONAL DETAILS

Title: Please select:

Surname:      

Forename(s):      

Address:      

Postcode:      

Daytime telephone(s):      

Email Address:      

Do you have a full current driving licence? (If required by the job description)

Please select:

Are you currently a Civil Servant? Please select:

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Have you ever been a Civil Servant? Please select:

3. EDUCATION

A) Secondary Education

School name/address From

(MM/YYYY)

To

(MM/YYYY)

Examinations (subject/result, etc.)

                       

(Tip: Tables will automatically expand as you type if extra space is needed)

B) Further Education and Training

University/college name From

(MM/YYYY)

To

(MM/YYYY)

Type of

Course

Subjects Qualifications or class of degree

                                   

C) Occupational Qualifications/Institute Membership/Membership of Professional Organisations

College/Institute

or other name

From

(MM/YYYY)

To

(MM/YYYY)

Qualification/level

                       

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4. EMPLOYMENT HISTORY

Please provide details over the last 10 years, including any unpaid or voluntary work, listing present or most recent employer first. Any gaps in employment dates should be explained. If you have any particularly relevant experience dating beyond the last 10 years please include this.

Current salary and benefits or salary when last employed:

£      Notice required:

     

Name and address of employer and type of

business

From

(MM/YYYY)

To

(MM/YYYY)

Job title and main duties

Reason for leaving

                             

                             

                             

                             

                             

                             

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5. REASON FOR APPLICATION – Skills, Qualities and Experience

In this part we want you to highlight your skills, qualities and experience. The competencies relevant to the post you are applying for are listed in the Person Specification on the job description enclosed below. For those competencies listed below, please give specific examples in no more than 200 words for each heading about a time either at work, volunteering or in your personal life that demonstrates how you meet the essential criteria required to do the job. You must ensure that your answers provide clear evidence of the given competency.

Changing and improving: Have the ability to manage a varied and changing workload

     

Making effective decisions: Be able to prioritise effectively

     

Leading and communicating: Write clearly in plain simple language and check work for spelling and grammar

     

Collaborating and partnering: Proactively contribute to the work of the whole team

     

Delivering value for money: Handle numbers confidently, collate information ensuring accuracy of data

     

Managing a quality service: Be able to follow relevant legislation, policies, procedures and rules

     

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6. PERSONAL STATEMENT

This is your opportunity to tell us why you think we should select you and why you want the job. Here you can demonstrate how your experience meets the other role competencies in the person specification attached. You may also include personal interests which are relevant and meet the requirements of the post. You must use no more than 350 words.

     

7. ATTENDANCE RECORD

If you wish to comment on any extended absences from the office, please do so here.

     

8. PART TIME

If you are part time, please state the number of hours that you are able to work and also please confirm if you would consider job share.

     

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9. REFEREES

Please provide the contact details of referees from your employment over the past 3 years.

Please note that your present employer and other referees will not be contacted without your prior consent.

Referee 1 Referee 2Name:       Name:      Address:       Address:      Postcode:       Postcode:      Occupation:       Occupation:      Email:       Email:      Telephone No:

      Telephone No:      

Referee 3 Referee 4Name:       Name:      Address:       Address:      Postcode:       Postcode:      Occupation:       Occupation:      Email:       Email:      Telephone No:

      Telephone No:      

10. DECLARATION

By submission of your form, you agree to the following:

I confirm that the information given on this form is, to the best of my knowledge and belief, true and accurate. I understand that if I have given misleading information on this form, this will be sufficient grounds for terminating my employment. I have personally completed the application form.

Name:       Date: Click here to enter a date.

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11. LINE MANAGER’S ASSESSMENT OF SUITABILITY (or Countersigning Officer if Line Manager not available)

If you are currently employed as a Civil Servant you will be required to complete this section in full. Candidates must attach their entire completed application, with section 11 for their line managers to complete. Please also attach your last 2 years' appraisal reports.

External candidates should proceed directly to Section 12.

1) I consider this applicant to be:

Highly suitable Suitable Unsuitable I am unable to judge

Please comment on your assessment drawing attention to the applicant’s experience/special qualities for the post. If you are unable to judge the applicant’s suitability, please give reasons:

     

To be completed only if applicant is applying for trawled post on promotion.

2) Do you consider the applicant to have the skills and experience to perform at the higher grade they have applied for?

Yes No

Please comment on your promotion assessment:

     

Name:       Grade:       Date: Click here to enter a date.

Line Manager/Countersigning Officer for Please select: years and Please select: months

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12. DIVERSITY FORM (this will be detached from your application by the HR Dept)

Section A: Your Details

Title: Please select:

Forename(s):      

Surname:      

Date Of Birth:      

Male Female

Gender Identity (optional): If you identify as transsexual or transgender (in that you have effected a permanent change of gender identity) or as inter-sex, which group do you identify with?      

How did you learn of this vacancy? Please select:

If ‘Other internet site’, ‘Recruitment Agency’ or ‘Other’, please specify here:      

Section B: Disability

The Royal Parks wish to encourage suitably qualified people with disabilities to apply for jobs. All information will be treated in strictest confidence.

Do you consider that you have a disability? Yes No Prefer not to say

What is the nature of your disability?      

Please give details of any special needs or requirements that you may need us to make if you are invited to interview/offered employment:      

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Section C: Religion or Belief and Sexual Orientation

Which religion or belief do you most associate with? Please tick one box only.

No religion Buddhist Christian Hindu Jewish

Muslim Sikh Prefer not to say

Which sexual orientation do you most associate with? Please tick one box only.

Bisexual Gay Man Gay Woman/Lesbian Heterosexual/straight Prefer not to say

Section D: National Identity

Which National Identity do you most identify with? Please tick one box only.

British or Mixed English Northern Irish Scottish Welsh

Other (please specify if you wish)      

Section E: Ethnic Identity

Which Ethnic Background do you most identify with? Please tick one box only.

ASIAN OR ASIAN BRITISH:

Bangladeshi Indian Pakistani

Any Other Asian Background (please specify if you wish)      

BLACK OR BLACK BRITISH:

African Caribbean Any Other Black Background (please specify if you wish)      

CHINESE:

Any Chinese Background (please specify if you wish)      

MIXED ETHNIC BACKGROUND:

Mixed White and Asian Mixed White and Black African Mixed White and Black Caribbean

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Any Other Mixed Background (please specify if you wish)      

WHITE:

Any White Background (please specify if you wish)      

OTHER ETHNIC BACKGROUND:

Any Other Ethnic Background (please specify if you wish)      

Thank you for completing these forms, please now email your final application and diversity form to vacancies@royalparks.gsi.gov.uk with the job title as the subject

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Job Title: Human Resources Assistant

Location: The Old Police House, Hyde Park

Grade and Salary: I (Administrative) £19,800 – 22,931

Relationships:

Responsible to the HR Officer & Customer Services Manager, also assisting the second HR Officer where needed.

Important Functional Relationships:

Other technical, executive and administrative offices within The Royal Parks

Important External Relationships:

CGI (payroll), MyCSP (pensions), Health Management (welfare)

Main Purpose of the Job:

HR is responsible for recruiting, inducting and developing the human resources needed to ensure that The Royal Parks operates cost effectively and efficiently. In particular, the post holder will be responsible for assisting in day to day personnel function requirements including pay administration, data input on the personnel database, new joiner and leaver actions, keep in touch and recruitment administration.

Main Duties/Responsibilities:

Assist with the recruitment administration Cover the HQ Reception area on a weekly rota basis and also for other

absences as necessary Help maintain the OpenHR personnel database and record all staff

changes Assist with administrative action relating to appointments, probation,

promotions, transfers, retirements, terminations etc as required Provide admin support relating to payroll and pension changes, liaising

with park offices, pay office and other Government departments as appropriate

Draft staff notices as necessary and assist with publishing them onto the intranet

Monitor long term and frequent sick absence, chasing any missing documentation

Issue Keep In Touch information as required. Update Organisational Charts as appropriate. Oversee the security clearing of new staff / contractors Produce statistical information as required Issue, collate and record yearly appraisal information Electronically file appropriate records in TRIM Co-ordinate & plan some aspects of TRP training.

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Assist with the data cleansing of staff files regularly in accordance with the Policy.

Carry out any relevant ad hoc administrative duties as required by the HR Section.

To be aware of his/her responsibilities as described in the H&S Manual and summarised in the H&S handbook

Person Specification:(Please refer to the competency framework)

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Competencies/Selection CriteriaEssential / DesirableSTRATEGIC CLUSTER – SETTING DIRECTION

Seeing the Big PictureD

Changing and ImprovingHave the ability to manage a varied and changing workload EHave a good working knowledge of various IT databases D

Making Effective DecisionsBe able to prioritise effectively E

PEOPLE CLUSTER – ENGAGING PEOPLELeading and CommunicatingWrite clearly in plain simple language and check work for spelling and grammar EPossess good interpersonal skills E

Collaborating and PartneringProactively contribute to the work of the whole team EBe flexible, adaptable and innovative E

Building Capability for All

PERFORMANCE CLUSTER – DELIVERING RESULTSAchieving Commercial OutcomesHave experience of dealing with recruitment agencies, understanding the relevant terms and conditions D

Delivering Value for MoneyHandle numbers confidently, collate information ensuring accuracy of data E

Managing a Quality ServiceBe able to follow relevant legislation, policies, procedures and rules EHave previous experience of recruitment D

Delivering at PaceBe able to work in an organised manner using own knowledge and expertise to deliver to time and to standard E

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