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COMPUTER BUSINESS TECHNOLOGY206 Electronic Records Management

Instructor Benay BerlContact me at [email protected]

COMMUNICATIONIt is very important for your success in this course to keep in close contact with me. The most direct way to contact me is to send an email message. If you can log into the class, use the email tool to send the message. Be sure to include your name.

If you cannot log into your class, send me an email at my City College email address [email protected]. Be sure to include your name, email address, and what course you are taking, in the body of the email. I will make every effort to reply to your email within 24 hours.

If your question is about the instructions for the assignment, or if you are having trouble with any of the WebCT tools and you think another student might be able to help, you may post your question to the discussion board.

Please do not leave phone messages on City College phone system.

Course DescriptionThis course is about electronic records management. It explores how the increased use of electronic devices to create, receive and store documents has changed the field of records management

Course ObjectivesUpon successful completion of the course, the student will be able to:

Define the meaning of records and information management. Include electronic documents in a records inventory and retention schedule. Understand relevant legislation that affects records management Prepare a file plan for paper and electronic records. Identify the strategies for electronic record keeping, migration, backup, and

offline storage technologies Explore the need for disaster recovery and the correct strategies for

implementation. Identify legal and ethical issues related to electronic business practices and

website maintenance. Create a database design using Microsoft Access.

Syllabus 206 Electronic Records Management

CONTACTING YOUR INSTRUCTOR

COURSE DESCRIPTION AND OBJECTIVES

mailto:[email protected]

DISABLED STUDENT PROGRAMS AND SERVICESStudents with disabilities who may need academic accommodations should discuss options with their professors immediately.

Every effort has been made to ensure that this course is accessible to all students, including students with disabilities. If you encounter a problem accessing any portion of this course, please contact me immediately.

ACADEMIC INTEGRITYThis class will be conducted in accordance with the college student code of conduct and basic standards of academic honesty. Cheating, plagiarism, or other forms of academic dishonesty are not acceptable and will not be tolerated. Violations of standards of academic honesty will result in the grade F and will be reported to the school dean for appropriate action. Enrollment in college assumes maturity, seriousness of purpose and self-discipline. (See College Policy 3110.)

GRADINGAssignments are due on Sunday evening. I will grade and post results by the end of the following week. If I cannot grade your assignment according to this schedule I will notify you either by email or electronic message within WebCT. If you do not see a grade for your assignment one week after the due date, please contact me via email. Include your name, assignment title, date submitted.

Semester starts xx/xx/xxxxLast day to receive an add code issued by the instructor xx/xx/xxxxLast day to drop classes with no “W” recorded (by noon) xx/xx/xxxxLast day to drop and be eligible for refund of fees xx/xx/xxxxLast day to withdraw – NO drops accepted after this date xx/xx/xxxxEnd of session xx/xx/xxxx

HolidaysLabor Day xx/xx/xxxxVeteran’s Day xx/xx/xxxxAdmissions Day, Thanksgiving xx/xx/xxxx

Preparing Your Computer


POLICIES

IMPORTANT DATES

COMPUTER & SOFTWAREORDERING YOUR TEXT

To complete this course it is essential that your computer is configured properly and has the required software and plug-ins.

Perform the browser tune-up http://www.webct.com/tuneup Disable all pop-up blocks:

http://www.sdccdonline.net/disable_popup_blockers.htm Acrobat Reader:. You can download the reader free

http://www.adobe.com/products/acrobat/readstep2.html

Microsoft Word: You may choose to submit your assignments using Microsoft Word, versions 2003 or 2007. If you do not have either choices, save your assignment as an .rft file.

REUQIRED Microsoft Access 2007.

Software may be purchased at a reduced student rate. Go to www.journeyed.com to purchase.

Required TextProfessional Records and Information Management, 2nd edition; Jeffrey Stewart & Nancy Melosco; Glencoe McGraw Hill Publishers; ISBN # 0-07-822-779-8.

You may purchase your text book at the College bookstore or on-line at the SDCCD Online Bookstore http://www.sdccdonline.net/bookstore.htm

ATTENDANCE

You must log into your course at least once prior to the end of the first week of the semester. Failure to do so may result in your being dropped from the course.

During the semester you should log in several times each week and check for any email messages, announcements, posted calendar dates.

You have an assignment to complete each week. The assignment may have several activities such as reading, participating in a discussion, quiz, field trips, and writing reports. To complete each week’s assignment, carefully read the directions for that week and complete all activities. Submit the written assignment for each week by Sunday before midnight.Post your discussions early in the week and reply to other posts by Sunday before midnight. The purpose of discussions is to promote dialog between and among your classmates. Check the week and due date on the calendar for midterm, final, special assignments.


STUDENT RESPONSIBILITIES

http://www.sdccdonline.net/bookstore.htm

http://www.journeyed.com/

http://www.adobe.com/products/acrobat/readstep2.html

http://www.sdccdonline.net/disable_popup_blockers.htm

http://www.webct.com/tuneup

Late assignments may be submitted if the assignment is still available to you. There may be a penalty for submitting a late assignment. Always contact your instructor if you think you may not meet the deadline. This must be done prior to the due date.

The syllabus has general topics for each week and points assigned for each activity. But, it does not have all the directions for completing your activities

To complete each week’s assignments follow the directions provided for you. To find the directions, from the home page, click on the Learning Module icon, then scroll down to the current module. All directions and instructions are here.

Occasionally there may be a change in the directions for an assignment. Notice of any change will be made via email, announcement, or posted on the home page.

PARTICIPATIONAssignmentsSuggested steps each week:Each week starts and ends on Sunday. The week starts Sunday morning, and the week ends the following Sunday at 11:55 p.m.Check the current Learning Module. Read the directions carefully and complete all activities. Written Assignments Please try not to send assignments in close to midnight. There may be a time delay in transmission and all your hard work will not reach me in time. Quiz There is no make up for a quiz. Week 1 quiz may be taken more than once. Remember to save your answers before you hit the finish button. Discussion Go to the discussion board early in the week and post at least one reply to the discussion question. Return later in the week and post at least one response to another student’s posting. You will earn points for each post and response. No credit will be given after discussion ends on Sunday night.

GRADING

You will earn points each time you complete and submit an assignment within the time assigned. Written Assignment (points vary with assignment)Mid Term up to 100 pointsFinal up to 100 points Discussion 10 points per discussion, 5 pts for posting, 5 pts for response to othersQuiz 10 points per quizBonus question (if available) up to 25 pts

A(Excellent): 90% +B (Good) 80-89%C(Average) 70-79%D(Below Average) 60-69%F(Failure) less than 60%


Log into the course at least once during the first week of the semester. Failure to do so may result in your being dropped from the class.

Purchase your textbook. You may purchase the book either at the College bookstore or online bookstore. You do not need your textbook to complete week 1 assignments

Print out this syllabus and keep it with you to guide you in the course. Occasionally there may be changes to the syllabus. Notice of these changes will be posted to the home page, or sent via email, announcement or discussion posting.

Follow the directions for each week. You are expected to complete all assigned tasks each week.

Assignments are due by the end of the day each SUNDAY.

There are tutorials to help you with WebCT

Check the grade book to see if your assignment has been graded, and if I have commented on your work.

Contact me immediately if you are not able to complete your assignment on time.

Save a copy of all your assignments. It is best to create a separate folder on your computer specifically for your work in this class.

You are required to complete the assignment for each week of the semester. Assignments can have several activities, including reading, writing, reports, quizzes and communications (email & discussion.)

There is a mid term project. This project replaces the traditional midterm exam. The mid term assignment is due at the end of the 8th week of semester.

There will be a final exam for this course.


GENERAL INSTRUCTIONS FOR SUCCESS IN THIS COURSE

LESSONS, ASSIGNMENTS, PROJECTS

OVERVIEW OF THE SEMESTERDETAILS ARE IN LEARNING MODULE

Module 1 Let’s Getting Acquainted

Note: You do not need your textbook to complete this assignmentDirections for completing your assignment are at Course Tools\Learning Module. Scroll to Module 1. Click on the module to see the directions. There are links from the directions page to all activities pages. Do not attempt to complete your assignment without reading these directions.

Become familiar with WebCT tools. Use these tools to send your instructor a message, post to a discussion, and take a quiz.

Module 2 Components of a Records Management Program

Directions for completing your assignment are at Course Tools/Learning Module Look for the directions icon for Module 2. Do not attempt to complete your assignment without reading these directions.

This week you will read a chapter 1 in your text, and other readings if assigned, complete a written assignment, take a short, un-timed quiz about the terms defined in the chapter, and participate in a discussion.

Module 3The Role of the Records Manager


This week you will read a chapter 2 in your text, and other readings if assigned , take a short, un-timed quiz about the terms defined in the chapter, and complete a writing exercise about what you learned in the chapter.

Module 4 Legal and Ethical Matters in RIM


This week you will read a chapter 3 in your text, and other readings if assigned, and complete an exercise about what you learned , take a quiz and post to the discussion board.


This week the quiz is “timed” so you must complete it within the week and there is a 30 minute time limit. Check the instructions carefully before you start the quiz as you will only have one attempt. There are 30 minutes to complete the quiz, so you will have plenty of time to do the work, and you can have notes and the text available during that time.

Module 5Managing Records

Directions for completing your assignment are at Course Tools\Learning Module Look for the directions icon for Module 5. Do not attempt to complete your assignment without reading these directions.

This week you will read chapter 4 in your text, and other readings if assigned, complete a written assignment, then take another quiz defining terms for the chapter. Complete the discussion.

Module 6Filing Fundamentals\Review


This week you will read chapter 5 in your text and other readings if assigned. There will be a written assignment, quiz and a discussion.

Module 7 Managing Electronic Files


This week you will skip to Chapter 8 in your text and other readings if assigned. You will complete written assignment, quiz and discussion.

Prepare for midterm next week.


Module 8 This is the mid-term week and a special project will be completed.

Module 9 Database Design


This week you will read chapter 9 in your text and other readings if assigned. You will be introduced to Microsoft Access database design. Please make sure you have Access 2007 software.

Module 10 Technologies


This week you will read chapter 10 in your text and other readings if assigned, and complete the activities in the assignment directions. .

Module 11Automated Records Management Systems


This week you will read chapter 11 in your text and other readings if assigned, and complete the activities in the assignment directions.

Module 12Safety, Security and Disaster Recovery


This week you will read chapter 12 in your text and other readings if assigned ,and complete the activities in the assignment directions.


Module 13Disaster Recovery


This week you will continue with chapter 12, and other readings if assigned, and complete the activities in the assignment directions.

Module 14 Records Inventory & Retention Scheduling


This week there is no chapter to read in your textbook. Special readings as assigned

Module 15Information Technology & RIM


This week there is no chapter to read in your textbook. Special readings as assigned.

Module 16 Final

This is the final week of the semester. Final Exam


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