component d: project management - … final... · ae assistant engineer ... apgenco andhra pradesh...

COMPONENT D:

PROJECT MANAGEMENT

1

Andhra Pradesh Water Sector Improvement Project

Nagarjunasagar Scheme

PROJECT IMPLEMENTATION PLAN

ABBREVIATIONS

ACE Administrator -cum-Chief Engineer

AD Agriculture Department

AD Assistant Director

ADA Assistant Director of Agriculture

AE Assistant Engineer

AE&SU Agricultural, Environmental & Social Unit

AEA Air Entraining Agent

AEE Assistant Executive Engineer

AG Accountant General

AIBP Accelerated Irrigation Benefit Plan

AIP Agriculture Intensification Programme

ANGRAU Acharya NG Ranga Agriculture University

AO Agriculture Officer / Accounts Officer

AP Andhra Pradesh

APERL Andhra Pradesh Engineering Research Laboratories

APERP Andhra Pradesh Economic Restructuring Project

APFMIS Andhra Pradesh Farmers Management of Irrigation Systems

APGENCO Andhra Pradesh (Electricity) Generation Company

APIIS Andhra Pradesh Irrigation Information System

APIP Andhra Pradesh Irrigation Project

APM Automatic Proportional Module

APSIDC Andhra Pradesh State Irrigation Development Corporation

APSRAC Andhra Pradesh State Remote Sensing Applications Centre

APTS Andhra Pradesh State Technology Services

APWALTA Andhra Pradesh Water, Land & Trees Act

APWSIP Andhra Pradesh Water Sector Improvement Project

APWRRC Andhra Pradesh Water Resources Regulatory Commission

AqLGWM Aquifer Level Ground Water Management

ASCI Administrative Staff College of India

ASS Agriculture Support Services

AU Accounts Unit

BAS Basin wise Water Accounting and Budgeting System

BCM Billion Cubic Meters

2

BC Soil Black Cotton Soil

BIS Bureau of Indian Standards

BoQ/BOQ Bill of Quantities

CAD Command Area Development

CAD Computer Aided Design (Drafting)

CADA Command Area Development Authority

CADWM Command Area Development and Water Management

CB Capacity Building

CBIP Central Board of Irrigation and Power

CCA Culturable Command Area

CDO Central Designs Organization

CCP Collaboration Computing Programme

CE Chief Engineer

CISM Commercialization of Irrigation Service Management

CM / cm Centimeter

CMC Computer Maintenance Corporation of India, Ltd

CMD Chief Managing Director

CNS Cohesive Non Swelling

CONMS Construction Management System

COT Commissioner of Tenders

CTF Cut Throat Flume

D&I Designs and Inspection

DC Distributary Committee

DC Data Centre

DD Deputy Director

DDA Deputy Director of Agriculture

DEE Deputy Executive Engineer

DG Director General

DGS&D Director General of Supplies & Disposals

Dist. District

DMS Dedicated Monitoring System

DRDA District Rural Development Agency

DS Dam Safety

DSO Dam Safety Organization

DSRP Dam Safety Review Panel

DSS Decision Support System

DTU District Training Unit

3

DTW Depth to Water Table

ECV Estimate Contract Value

ED Executive Director

EDMS Electronic Documents Management Systems

EE Executive Engineer

EIA Environmental Impact Assessment

EMP Environmental Management Plan

ENC Engineer-in-Chief

ESCI Engineering Staff College of India

ESMP Environmental & Social Management Plan

EU Engineering Unit

FMIS Farmers Management of Irrigation Systems

FO Farmers Organization

FRP Fiberglass Reinforced Plastic

FTC Field Training Centre

FY Financial year

GCA Gross Command Area

GIS Geographical Information System

GOAP / GoAP Government of Andhra Pradesh

GPLC Gram Panchayat Level (Ground Water Management) Committee

GWD Ground Water Department

GWMA Ground Water Management Association

ha Hectare

HG Hydro Geologist

HRD Human Resources Development

HW/SW Hardware / Software

HYVs High Yield Varieties

I&CADD Irrigation and Command Area Development Department

I&PR Information & Public Relations

I&QC Inspection and Quality Control

IBRD

International Bank for Reconstruction and Development

IC Irrigation Circle

ICA Irrigable Command Area

ICAR Indian Council of Agricultural Research

4

ICB International Competitive Bidding

ICIS Integrated Computerized Information System

ICMS Improved Canal Management System

ICT Information & Communication Technology

ID Irrigated Dry

IDA International Development Association

IDS Irrigation Development System

IEC Information, Education & Communication

IMD India Meteorological Department

INM Integrated Nutrient Management

IPM Integrated Pest Management

IPNM Integrated Pest & Nutrient Management

IRCR Institutional Restructuring & Capacity Building

IRR Internal Rate of Return

IS Indian Standard

ISDN International Standard Dialing Network

ISP Internet Service Provider

IS&WR Inter State and Water Resources

ISEA Integrated Social & Environmental Assessment

ISWP Integrated State Water Plan

IT Information Technology

IT/IS Information Technology / Information System

IU Institutional Unit

IW Irrigated Wet

IWAM Integrated Water and Agriculture Management

IWRM Integrated Water Resources Management

JDA Joint Director of Agriculture

Km / km Kilometer

KPI Key Performance Indicator

LAN Local Area Network

LBC Left Bank Canal

LCB Local Competitive Bid

LGMA Local Ground Water Management Association

LMC Left Main Canal

LOC Letter of Credit

M Million

5

m Meter

MCM Million Cubic Meters

Mham Million hectare meters

M&E Monitoring and Evaluation

Mha Million Hectare

MIS Management Information System

mm Millimeter

MQCL Mobile Quality Control Laboratory

MSL Mean Sea Level

MSU Management Support Unit

MANAGE National Institute of Agriculture Extension Management

MAcFt Million Acre Feet

NABARD National Bank for Agriculture and Rural Development

NBF Non-Bank Funds

NCB National Competitive Bidding

NCCB National Council of Cement & Building Materials

NGO Non Governmental Organization

NICNET

National Informatics Centre Network

NS Dam

Nagarjunasagar Dam

NSLBC Nagarjuna Sagar Lal Bahadur Canal

NSP Nagarjuna Sagar Project

NSJC Nagarjuna Sagar Jawahar Canal

NWDA National Water Development Agency

NWMP National Water Management Project

NWP National Water Policy

O&M Operation and Maintenance

OFD On Farm Development

OSD Officer on Special Duty

OT Off-take Sluice

P&T Post and Telegraph

PC Project Committee

PD Project Director

PIM Participatory Irrigation Management

PIP Project Implementation Plan

PMG Project Monitoring Group

PMIS Project Monitoring Information System

6

PMU Project Management Unit

PPMU Project Preparation & Monitoring Unit

PR&M Participatory Rehabilitation & Modernization

PRO Public Relations Officer

PSC Project Steering Committee

PTL Pilot Team Leader

PY Project Year

QC&VE Quality Control and Vigilance Enforcement

QC/QA Quality Control / Quality Assurance

QCM Quality Control Manual

QMS QC / QA Management System

RAP Resettlement Action Plan

R&R Relief and Rehabilitation

RBA River Basin Agency

RBC Right Bank Canal

RBP River Basin Plan

RCC Reinforced Cement Concrete

RD Revenue Department

RDS Rajolibanda Diversion Scheme

RMC Right Main Canal

Rs.M Rupees Million

SA Social Assessment

SAU State Agriculture University

SBDs Standard Bidding Documents

SC Steering Committee

SDC State Data Centre

SE Superintending Engineer

SEA Sectoral Environment Assessment

SEMF Social & Environmental Management Framework

SEMP Social & Environmental Management Plan

SHG Self Help Group

SIFT Scheme Improvement and Farmer Turnover

SPIU Strategy and Performance Innovation Unit

Sqkm / sq km Square Kilometers

Sqm Square meter

SPV Special Purpose Vehicle

7

Sr. HG

Senior Hydro geologist

SRBC Srisailam Right Bank Canal

SRSP Sri Ram Sagar Project

SWAN State Wide Area Network

SWC State Water Council

SWG

State Working Group

SPU State Level Project Unit

SWOT Strengths, Weaknesses, Opportunities, Threats

SWP State Water Plan

SWPCB State Water Pollution Control Board

t/ha Tons / hectare

TC Territorial Committee

TDP Tribal Development Plan

TMC

Thousand Million Cubic feet

TMM³ Thousand Million Cubic Meters

TNA Training Needs Assessment

ToR Terms of References

TOT Training of Trainers

TSG Technical Support Group

TWG Technical Working Group

USAID US Assistance for International Development

UT Under Tunnel

VHF Very High Frequency

VSAT Very Small Aperture Terminal

WALAMTARI Water and Land Management Training and Research Institute

WAN Wide Area Network

WAPCOS Water and Power Consultancies

WCRC Water Charges Review Committee

WUA Water Users Association

WUO Water Users Organization

Y Year

8

COMPONENT D:

PROJECT MANAGEMENT

1.1 Overview

GoAP has sought the financial assistance of the World Bank for Andhra Pradesh Water

Sector Improvement Project (APWSIP). The brief details of the project are as follows.

(a) Component A: Improving irrigation service delivery in Nagarjuna Sagar

Scheme: This component consists of and supports five sub components in the

Nagarjuna Sagar Scheme (NSS) which has a command area of about 0.9 million

hectare in AP: (i) participatory rehabilitation and modernization of irrigation systems,

(ii) dam safety works, (iii) fostering and capacity building of WUOs, (iv) improved

water management practices, and (v) environmental and social management plan.

(b) Component B: Agriculture Component: This component consists of and supports

Irrigated Agricultural intensification and diversification,

(c) Component C: Water Sector Institutional Restructuring and Capacity Building:

This component consists of and supports the following sub components:

(i) establishment, operationalization and fostering of Andhra Pradesh Water

Resources Regulatory Commission, (ii) restructuring and capacity building of

Irrigation and Command Area Development Department (I&CADD), (iii)

strengthening and capacity building of Water and Land Management Training

Institute (WALMTRI), (iv) integrated computerized information system, (v) users

centered aquifer level ground water management pilot, and (vi) conjunctive use of

surface and ground water pilots.

(d) Component D: Project management: This component consists of and supports three

sub components: (i) project preparation and management unit (PPMU), (ii) project

monitoring and evaluation (M&E), and (iii) information, education, and

communication program (IEC).

Project Management:

The project management of the Andhra Pradesh Water Sector Improvement Project

(APWSIP) involves interaction and coordination among various implementing agencies

of the Government of Andhra Pradesh (GoAP), Government of India (GOI) as well as the

World Bank. The project management involves two phases:

a. Preparation phase.

b. Implementation phase.

1.2 Preparation Phase

The preparatory phase of the project involves preparation of number of documents such

as: -

• Detailed Project Report.

• Project Implementation Plan (PIP)

• Integrated Social & Environmental Assessment Report.

• Finance Manual.

• Procurement Manual.

• Quality Control & Quality Assurance Manual.

• Terms of References for various studies.

• Standard specifications for Civil Works, and documents / Request for Proposals.

9

In addition to preparation of documents, lot of interaction and liaison is to be done with

various departments, within state (such as Agriculture, Animal Husbandry, and Finance

etc.), and at central government level (such as Central Water Commission, Planning

Commission, Water Resources and Finance etc) and with the World Bank.

1.3 Implementation Phase

The implementation phase includes the following activities.

• physical and financial implementation of various components;

• coordination between various implementing agencies;

• monitoring and evaluation of the success parameters of various

components;

• appointment of various agencies for conducting studies, training and tours;

• coordination with the World Bank;

• Submission of reimbursement claims to the World Bank.

2.0 Project Management Arrangement:

For Project management and implementation, following arrangements have been

envisaged.

At State Level

i. Project Steering Committee (PSC): In order to provide policy and strategic

directions at the highest level in the state, a Project Steering Committee under the

chairmanship of the Chief Secretary and Principal Secretaries of Finance,

Agriculture, Animal Husbandry, Irrigation and CAD departments and Project

Director, PPMU as members, has been established by the GoAP vide G.O. Rt. No.

144, Dt.13.02.2008 (Annex 1). The Secretary to Government, I&CAD Dept. (in

charge of APWSIP) is the convener of the PSC. The main function of this

committee is to provide interdepartmental coordination and strategic direction and

take decisions to ensure timely and successful implementation of APWSIP.

ii. Project Preparation and Management Unit (PPMU): Project will support a

dedicated PPMU (within I & CADD) at state level for coordination / management

throughout the project period. PPMU has been established and started functioning

since March 2007.

iii. Monitoring and Evaluation of the Project: In addition to the monitoring of the

project activities at PPMU and state level, it is proposed to hire independent

agency for monitoring and evaluation of the project activities for tracking

technical, institutional, environmental, social, economic, financial and

procurement progress and to evaluate progress in achieving project outputs and

outcomes as compared to targets of the project.

iv. Information, Education and Communication (IEC): IEC aims at

communication and disseminating information among stakeholder with a view to

create awareness about the objectives and benefits from this project and various

initiatives being supported under this project.

At Project Level

The Project Director, APWSIP is overall responsible for implementation, monitoring of

all the activities under the project and reporting to the Government and the World Bank.

The Chief Engineer, N.S.P. is responsible for implementation, monitoring of all the works

10

taken up under Component A and reporting to the PPMU. The activities relating to the

Agriculture intensification and diversification (Component B) will be implemented by the

Agriculture Department in association with the Animal Husbandry, Horticulture,

Fisheries Departments and Dairy Development Corporation, ANGRAU and MANAGE.

I&CAD Department will be in charge of implementing the Water Sector Institutional

Restructuring and Capacity Building (Component C). The activities relating to pilot

schemes under this component will be implemented by the Ground Water Department.

The activities relating to the Project Management will be implemented by the PPMU. The

implementing entities will report to the Government and the World Bank on their

activities through the PPMU.

A specific component for project management namely ‘Component D: Project

Management’ has been designed under APWSIP.

3.0 Details of Component D – Project Management

As can be noted from the above, a specific component namely Component D: ‘Project

Management’ has been designed under the APWSIP for its efficient management and

implementation. This component supports the following 3 sub-component.

i. Sub-Component D1: Establishment of a state level Project Preparation and

Management Unit.

ii. Sub-Component D2: Project Monitoring and Evaluation.

iii. Sub-Component D3: Information, Education and Communication Programme

(IEC).

The detailed description and implementation plan for each of these three sub-components

are described in subsequent Para.

4.0 Sub-Component D1: Project Preparation and Management Unit (PPMU).

PPMU, a multidisciplinary unit within the I&CAD Department involving staff from

various departments (such as I & CADD, Agriculture, Finance and Statistics etc.), has

been established and started functioning since March, 2007 with primary responsibility of

State Level interdepartmental coordination, project preparation and Management during

planning and implementation. The main functions of PPMU includes: -

• to monitor the physical and financial targets for various components fixed as

per the implementation programme;

• to coordinate between the field executing units of I&CAD Department;

• to coordinate between Agriculture Dept., I&CAD Dept., Ground water Dept.,

WALAMTARI and World Bank;

• to appoint various agencies for conducting studies, training and tours;

• to monitor and evaluate the success parameters of various components;

• to coordinate the implementation of MIS component;

• to coordinate the implementation of IEC component; and

• to refer reimbursement claims to the World Bank.

It involves I & CAD Department working in partnership with other agencies as well as

with the WUAs, NGOs and private sector. The main implementation agency will be

I&CAD Dept., with the management support provided by PPMU headed by the officer of

the rank of Joint Secretary as Project Director. The Secretary, I&CAD Dept. (in charge of

APWSIP) will review the implementation of the project on a regular basis. This

11

subcomponent will be implemented by Project Director (PPMU) with the help of the

consultants.

4.1 Organizational Arrangements:

The GoAP has established a Project Preparation and Management Unit (PPMU) vide

G.O.Ms. No. 66, I&CAD (PW-EA) Department dt.15.03.2007 and GO Ms 139 dated

28.05.2008 (Annex 2a and 2b). The staff structure for the Project Preparation and

Management Unit is as follows:-

Sl.

No Name of the Post

No. of Posts

Sanctioned

Staff to be taken on

Deputation / Outsource

1 2 4 5 1 Project Director 1

2 Superintending Engineer 1 On Deputation

3 Executive Engineers 2 On Deputation

4 Asst. Executive Engineers / A.Es 6 On Deputation / Outsource

5 Procurement Specialist (SE/EE) 1 On Deputation / Outsource

6 Monitoring and Evaluation

Expert

1 Gazetted Officer from the

Directorate of Economics &

Statistics on Deputation

7 MIS Specialist 1 Outsource

8 Asst.Director(Agriculture) 1 Deputation

9

Asst.Director/Asst.Geophysicist/

Asst.Hydrogeologist(Ground

water)

1 Deputation

10 Environmental Expert 1 Outsource

11 Social Expert 1 Outsource

12 Administrative Manager 1 Deputation

13 Accounts Officer 1 Deputation

14 Divisional Accounts Officer 1 Deputation

15 Superintendents/Dy. Statistical

Officer 2 Deputation

16 Sr. Assistants 3 Deputation/ Outsource

17 Data processing Officer 1 Outsource

18 Data entry operator/Computer

operator 4 Outsource

19 Sr. Steno 1 Deputation/ Outsource

20 Attender 5

TOTAL 36

The organizational arrangements for PPMU are as under;

12

4.2 Cost Estimate

This sub-component will support procurement of office furniture, equipments,

establishment services, incremental recurring expenditure including incremental staff cost

of PPMU. The subcomponent cost comprises:

Rs. Million

1. Goods 14.00

2. Civil works 12.00

3. Recurrent Costs 384.00

4. Other consultancies 50.00

Total 460.00

The details of the costs of the various items involved under this subcomponent are given

in Table 1 below:

Table 1: Table of Costs

Sl.

No. Item Qty. Unit

Rate

Rs. M

Amount

Rs. M

1. Goods (Material & Equipment) - - - -

(i) Office equipment LS - - 4.00

(ii) Software LS - - 6.00

(iii) Transport Vehicle LS - - 4.00

Subtotal of item 1 - - - 14.00

2. Civil works

Renovation of offices LS - - 12.00


PROJECT DIRECTOR APWSIP

SECRETARY, I&CAD DEPARTMENT

(in charge of APWSIP)

Technical

Unit

(13 Nos)

Procurement

Unit

(3 Nos)

Monitoring and

Evaluation

(5 Nos)

Agriculture, Social

& Environmental

(5 Nos)

Finance

Unit

(7 Nos)

The organogram of the PPMU is enclosed as Annex 3

Administrat

ion Unit

(2 Nos)

13

Sl.

No. Item Qty. Unit

Rate

Rs. M

Amount

Rs. M

3.

Training and Other Consultancies

related to Procurement,

Management, Financial

Management and Audit etc. to be

identified as and when the need

arises during the course of

implementation of the project

LS 50.00

4. Recurrent Costs - - - -

(i) Staff salaries - - - -

(a) Executive staff - - - 112.57

(b) professional staff - - - 28.12

(c) Support staff - - - 56.33

Subtotal of (i) - - - 197.02

(ii) Allowances

(a) Leave travel LS - - 8.67

(b) Medical benefits LS - - 42.23

(c) Travel Allowance/DSA LS - - 42.23

Subtotal of (ii) - - - 93.12

(iii) Office operating expenses

(a) Rent, electricity & water LS - - 25.34

(b) Refreshments LS - - 4.32

(c) Computer accessories LS - - 3.80

(d) Postage LS - - 1.69

(e) POL LS - - 12.67

(f) Stationary LS - - 7.01

(g) Telephone & internet LS - - 7.01

(h) Hire charges of vehicles LS - - 16.89

(i) Other office expenses LS - - 13.34

Subtotal of (iii) - - - 92.06

(iv) Repairs & Maintenance of

computers LS - - 1.80


Grand Total - - - 460.00

4.3 Implementation Plan (including procurement plan and phasing)

Procurement plan is shown at Annex 4.

The various activities proposed under this subcomponent will be carried out in a phased

manner as detailed below:

(i) Procurement of Goods Yr 1 to 2

(ii) Renovation of office Yr 1 to 2

(iii) Recurrent costs Yrs 1 to 6

The phasing of these activities with their physical / financial plan of implementation is

shown in Annex 5

14

5.0. Sub-Component D2: Project Monitoring and Evaluation:

A specific Monitoring and Evaluation (M&E) subcomponent has been designed for the

project to (i) systematically monitor performance of the project interventions, (ii) ensure

that lessons learned are successively fed back into project implementation and (iii)

evaluate the impact of the project. In addition to the coordination, monitoring and

evaluation unit to be established in PPMU, an independent M&E agency, external to the

government will be engaged to monitor performance and progress towards achieving the

project developmental objectives. Impact evaluation for the project will also be conducted

by external M & E agency. This component consists of and supports (i) consultancy for

Baseline Survey (ii) consultancy for Monitoring and Evaluation and (iii) other need based

Consultancies to be identified during project implementation period.

5.1 Consultancy for Baseline Survey

Baseline survey consultancy has been proposed to establish baseline parameters such as

(i) to assess socio-economic conditions as they prevail in a survey area prior to an

intervention,(ii) to provide project managers with the information that they need during

project implementation about prevailing socio-economic conditions and (iii) to provide the

required data, on existing conditions prior to the implementation of the project, for impact

assessment of various activities during project implementation

The TOR for the Base line Survey consultancy is given in Annex 6.The contract for the

consultancy has been awarded on 16.06.2009 and the final report is scheduled to be

delivered by 15th

March, 2010.

5.2 Consultancy for Monitoring and Evaluation

Monitoring and evaluation (M&E) is of critical importance for tracking progress in the

implementation of various project components, identifying problems as they arise,

guiding remedial actions to help ensure that the project achieve its intended objectives

and assessing the impact of the project. The Project is expected. Monitoring and

evaluation of the various programs of the state government is being regularly carried out.

However, to have a state-of-the-art monitoring and evaluation system that will track

technical, institutional, environmental, social, economic, financial, and procurement

progress and evaluate progress in achieving project outputs and outcomes as compared to

the targets of the project

The consultancy for Monitoring and evaluation (M&E) mainly includes (i) creating a

Monitoring and Evaluation Framework for the APWSIP Project (ii) Monitoring and

evaluating the progress in the provision of critical project inputs and activities,

(iii) Monitoring and evaluating progress in achieving the project outputs and outcomes

and (iv) developing a user-friendly, interactive, web-based computerized Project

Monitoring Information System (PMIS) for monitoring all APWSIP Project activities

The TOR for M&E consultancy is enclosed at Annex 7. This consultancy has been

finalized by GoAP and contract for this consultancy is likely to be signed by January 15,

2010.

5.3 Cost Estimates:

This sub-component will support cost of consultancies for M&E, consultancy services for

Baseline survey of the project and other consultancies (to be identified) as per details

given below.

15

Rs. Million

1. Hiring of Consultancy Services for M&E 125.00

2. Hiring of Consultancy Services for Baseline Survey 10.00

Total 135.00

5.4 Implementation Plan

The phasing of year wise implementation is enclosed as Annex 8.

6.0 Sub-component D 3 – Information, Education and Communication (IEC)

programme

6.1 Sub-Component Objective

Information, Education and Communication (IEC) sub-component aims at

communicating and disseminating information at a number of levels to a variety of

audiences on water sector reforms initiatives, taken up by the Government of Andhra

Pradesh and also on the Project related activities to create awareness and build the social

consensus necessary to implement management options, that will address the root causes

of specific problems. It will include identifying the target audiences and their information

needs and producing material that effectively communicates and educates the rural

audiences. Potential audiences namely farmers, women, policy makers and Government

officials and urban and industrial water users appear important to address in the IEC

component as they form major stakeholder groups.

This ranges from statewide generic messages on the critical nature and importance of

water resources conservation and sustainable management to specific IEC requirements to

support water users’ organizations in participatory rehabilitation and modernization of

Nagarjunasagar Project, agricultural support programme and aquifer level ground water

management pilots.

6.2 Sub-Component Description

Under this sub-component, the project would support technical assistance, consultancies,

publications, media coverage, workshops, seminars, village animators and exchange visits

etc.

The approach to be adopted for developing the communication strategy is given in

Annex 9.

6.3 Consultancies

The Project proposes to enlist the services of a Non-Governmental Organization (NGO) /

Consultant to facilitate mobilizing the local communities, and organizing them into

vibrant groups to take up community based management approach in the various pilot

studies taken up under the project.

These are:

(i) Piloting users centered aquifer level groundwater management

(ii) Agricultural support programme; and

(iii) Piloting of conjunctive use of surface and groundwater micro irrigation system

in two pilot areas of the two canals of NSS.

The NGO/Consultant so deployed will undertake an Information, Education and

Communication campaign and mobilize the local people to come together to form user

16

groups at different levels to take up the responsibility of regulating and managing the

pilot schemes taken up under the Project and bring them to successful completion.

6.4 The IEC Material

The IEC material comprise, well prepared campaign material to achieve the objectives of

Information, Education & Communication programs which could mobilize and prepare

the community and all other sections of the community and the various government

departments to play their respective roles in achieving the objectives of the reforms

process.

Experts in the concerned disciplines such as Water Resources, HRD, Agriculture, Socio –

economic development etc., will be engaged to assist in the preparation of these materials.

6.5 Media Coverage

For the IEC Programme, all kinds of modes will be adopted for reaching the widest

possible cross section of the community viz.

(i) Documentaries that highlight the reforms process and other project related

activities in an effective manner.

(ii) Publications through magazines, newspaper and other modes in local

languages to address all section of the community.

This will be carried out in association with the State Information Department. The

facilities available at WALAMTARI will also be fully utilized in the preparation of the

required material.

6.6 Workshops / Seminars / Trainings / Visits

The IEC campaign will also make use of various training modes to reach the various

sections of the community. The activities planned include:

(i) Workshops / Seminars

(ii) Exchange Visits

(iii) Project related trainings

(iv) Enlisting the help of village animators to mobilize the user groups to come

forward and form a partnership in the resources management to uplift all the

sections of the community for early socio-economic development.

The ToR for the consultancy to design the IEC program is given in sub component C5-

Piloting of Users centered Aquifer Level Groundwater Management (Annex 5.5) and C6-

Piloting of conjunctive use of surface and groundwater (Annex 6.6). ToR for consultancy

for IEC is enclosed at Annex 10.

6.7 Cost Estimate

The subcomponent cost comprises

Rs. Million

1. Goods -

2. Civil works -

3. Consultants’ Services & Training 44.85

4. Recurrent Costs -

Total Rs. 44.85

The details of the costs of the various items involved are given in Table 2

17

Table 2 Table of Costs

Sl.

No. Item Qty. Unit

Rate

Rs. M

Amount

Rs. M

1. Goods - - - -

2. Civil works - - - -

3. Consultants’ Services & Training

(i) Consulting Services

(a) Consultancies & Technical

Assistance for drafting programs

for Information Education and

Communication Programs –

Assuming 5 persons working as a

Team

24 Month 0.20 4.80

(b) Media coverage of Water

Sector Reforms and Project related

activities in association with the

Information Department

15

One

docume

ntary

0.75 11.25

(c) Coverage through publication

of magazines, news papers etc. 15

One

publicati

on

0.25 3.75

(d) Appointing Village Animators

in the Project area for Information

Education around 15

72 Month 0.25 18.00

Subtotal of item (i) - - - 37.80

(ii) Training

(a) Arranging Workshops /

Seminars 15 No. 0.20 3.00

(b) Arranging Exchange visits

consisting of around 30 members

in a visit of 3 days each

9 Unit 0.45 4.05

Subtotal of item (ii) - - - 7.05


4. Recurrent Costs - - - -

Grand Total - - - 44.85

6.8 Implementation Plan (including procurement plan and phasing)

The subcomponent of the project will be implemented by the Project Preparation and

Management Unit (PPMU) though it’s Agricultural, Environmental & Social Unit

(AE&SU), in association with the Ground Water & Information Departments in matters

pertaining to those departments. It will disseminate the information on various pilot

studies and prepare the users as partners to undertake these projects by forming the

Management Associations as envisaged under the Project. In the implementation of this

subcomponent, the Project Director PPMU will work in cooperation with the Agriculture,

Groundwater and Information Depts., as per the needs of the IEC campaigns during the

Project period.

18

6.9 The Scheduling

The various activities proposed under this subcomponent will be carried out in a phased

manner as under:

• Consultancies & Technical Assistance

for drafting the programs for IEC Program Yr.1 & 2

• Media coverage of Water Sector Reforms Yr. 1 to 6

• Coverage through publications Yr. 1 to 6

• Appointing Village Animators in the Project Area Yr. 1 to 6

• Workshops / Seminars Yr. 2 to 6

• Exchange visits Yr. 2 to 6

The phasing of these activities with their physical / financial plan of implementation is

shown in Annex 11.

6.10 Procurements Arrangements

The procurement in respect of Consultancies & Technical Assistance for

� Drafting programs under IEC Program (Rs.4.8 M)

� Preparation of documentaries for IEC programme (Rs.3.75 M)

� Arranging Exposure visits (Rs.4.05 M)

The approved procedures as per the Guidelines, currently in force will be followed.

The Project Director will follow the normal procedures for appointing the village

Animators (Rs.18.00 M) as per the Guidelines currently in force.

The Project Director will arrange to conduct the workshops & seminars (Rs.3.00 M) in

Cooperation with the DG, WALAMTARI, using the infrastructure available there.

Procurement plan is shown at Annex 12.

7.0 Overall Project Implementation arrangements

7.1. General

The implementation of the project involves the I&CAD Department working in

partnership with other line departments e.g., Agriculture, Animal Husbandry,

Horticulture, Fisheries, Groundwater, Agriculture Marketing, etc., as well as

WALAMTARI, ANGR Agriculture University, Dairy Development Corporation, WUOs,

Support Organizations (NGOs) and private sector.

The GoAP has constituted a Project Steering Committee for providing policy and

strategic directions, decisions/support, interdepartmental coordination and review project

at highest level in the state under the chairmanship of the Chief Secretary. The Principal

Secretaries of Finance, Agriculture, Animal Husbandry, Irrigation & CAD departments

and Project Director, APWSIP are members of the Project Steering Committee. The

Secretary to the Government I&CAD department (in charge of APWSIP) is convener of

the PSC.

The main implementing agency will be I&CAD Department with the management

support provided by the multidisciplinary Project Preparation and Management Unit

(PPMU) of APWSIP headed by the Project Director (PD). The overall responsibility for

the project implementation vests with the PD, PPMU. The PD will take all necessary

steps for implementation of the project works as per the stipulated program and will

obtain necessary instructions/clarifications from the government as and when required.

The Project Director will also monitor and conduct monthly review on progress of works

19

and submit report to the government in I &CAD. The principal secretary / secretary in-

charge of APWSIP will conduct periodical review of the work done and issue suitable

directions to the Project Director, PPMU, APWSIP to facilitate smooth implementation of

the project.

I & CAD Department, Agriculture Department and Groundwater Department are the

main executing departments. The work under component (A) of the project will be

carried out by I & CAD in close association with the WUOs. For the component (B),

Agriculture Department will be the main implementing agency and would work in close

coordination with other related departments (Fisheries, Horticulture, and Animal

Husbandry). Implementation of the activities under the component (C) would be

undertaken by I & CADD, GWD, WALAMTARI and the proposed APWRRC. The

activities under component (D) will be carried out by I & CAD department with the help

of the consultants.

7.2 Implementing entities

The Chief Engineer, Nagarjunasagar Project will be in charge of implementing the

activities relating to improving Irrigation service delivery and management in

Nagarjunasagar Scheme. The activities relating to the Agriculture intensification and

diversification will be implemented by the Agriculture Department in association with the

Animal Husbandry, Horticulture, Fisheries Departments and Dairy Development

Corporation, ANGRAU and MANAGE. I&CAD Department will be in charge of

implementing the Water Sector Institutional Restructuring and Capacity Building. The

activities relating to pilot schemes under this component will be implemented by the

Ground Water Department. The activities relating to the Project Management will be

implemented by the PPMU. The institutional arrangements for the implementation of

APWSIP are shown in Annex 13.

The institutional and financial management responsibilities of the implementing entities

are shown in Table No.3.

Table No. 3:

Institutional and financial management responsibilities of implementing entities

Implementation Arrangements Reporting

Components Implementing

Entity Funds flow Over sight

Procurement Internal

Reporting

by

Bank (FMR)

Reporting by

(1) (2) (3) (4) (5) (6) (7) (8)

A Improving Irrigation service delivery and management in Nagarjunasagar Scheme

i Participatory

rehabilitation &

modernization in NS Scheme

CE , NSP PD , PPMU PD PPMU

CE NSP

SE NSP CE NSP PD PPMU

ii Dam safety works CE NSP PD PPMU CE NSP

PDPPMU

SE NS DAM CE NSP PD PPMU

iii Capacity Building

and fostering of

WUAs in NS

command area

PDPPMU CE

NSP

WALAMTARI

PD PPMU PD PPMU

PD PPMU

CE NSP

WALAMTA

RI

PD PPMU

iv Implementation of improved water

management

CE NSP

PD PPMU PD PPMU CE NSP


20





Reporting

by

Bank (FMR)

Reporting by

(1) (2) (3) (4) (5) (6) (7) (8)

practices /

instruments in NS

scheme

v Environmental

and social

management plan

CE NSP PD PPMU PD PPMU

CE NSP


B Agriculture Component

i Agricultural

intensification and

diversification

Commissioner

& Director,

Agriculture as

Nodal Officer

C&D,

Agriculture

PD PPMU

C&D,

Agriculture

C&D,

Agriculture

C&D,

Agriculture

PD PPMU

C Water Sector Institutional Restructuring and Capacity Building

i Restructuring &

Capacity building

of I&CAD Dept.

Principal

Secretary,

I&CADD

PD PPMU Principal

Secretary,

I&CADD

PD PPMU PD PPMU PD PPMU

ii Strengthening and

capacity building

of Water And

Land

Management

Training And

Research Institution

(WALAMTARI)

DG,

WALAMTA

RI

PD PPMU PD PPMU

DG,

WALAMT

ARI

DG,

WALAMTAR

I

DG,

WALAMTA

RI

PD PPMU

iii Establishment of

an integrated

computerized

information

system

PD PPMU

PD PPMU

PD PPMU

PD PPMU

PD PPMU

PD PPMU

iv Piloting users

centered aquifer

level ground water

management

Director,

GWD

PD PPMU

PD PPMU

Director,

GWD

PD PPMU

Director,

GWD

Director ,

GWD

PD PPMU

v Piloting of

conjunctive use of

surface and

ground water / micro irrigation

system

Director,

GWD

PD PPMU

PD PPMU

Director,

GWD

PD PPMU

Director,

GWD

Director,

GWD

PD PPMU

D Project Management

i Establishment of

state level project

preparation and

management unit

PD PPMU PD PPMU Principal

Secretary,

I&CADD

PD PPMU PD PPMU PD PPMU

21





Reporting

by

Bank (FMR)

Reporting by

(1) (2) (3) (4) (5) (6) (7) (8)

ii Monitoring and

Evaluation

(M&E)

PD PPMU PD PPMU PD PPMU PD PPMU PD PPMU PD PPMU

iii Information,

Education and

Communication

(IEC) program

PD PPMU PD PPMU PD PPMU PD PPMU PD PPMU PD PPMU

Notes:

(i) In general, the implementing entities for the various components will the heads of

the concerned departments.

(ii) Funds flow for the operation of the components will be controlled by the Project

Director/PPMU for the components implemented by I & CAD department.

(iii) Funds for the activities under Component B of the project to be implemented by

the departments like Agriculture, Fisheries etc., will be allocated to the

respective departments through the BRO or the Grant in Aid mechanism.

The respective departments/ entities will provide the PPMU with quarterly

details of actual expenditure incurred against the releases, and based on

these, the next installments of allocations/ releases would be done by the

Project Director. Funds will be allocated on a quarterly basis. The first

release in the financial year will be based on the approved budget.

Subsequent releases will be based upon actual utilization of the past

advance as evidenced from the utilization certificates, and requirements for

the next quarter.

(iv) Oversight of the implementation of the components will be the responsibility of

the heads of the concerned departments and Project Director, PPMU.

(v) Procurement of the materials and contracting agencies for operation of the various

components under APWSIP will be undertaken by the concerned departmental

officers according to their delegated powers. The procurement of consultancy

services and services of support organizations relating to the components/sub-

components under I &CAD department will be done by PD, PPMU. The heads of

departments other than I &CAD department will be responsible for procurement

of consultancy services and support services relating to the component / sub-

components implemented by their departments.

(vi) All internal reporting will be made to the PD/PPMU by the concerned heads of

departments and the reporting to the World Bank will be done by the PD/PPMU.