executive director (is) apgenco erp building, gts …apgenco.gov.in/files/515.pdf4 notice inviting...

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ANDHRA PRADESH POWER GENERATION CORPORATION LIMITED

VIDYUT SOUDHA :: HYDERABAD

SPECIFICATION NO: E02 /15/ ED / IS /ERP/ APGENCO, Dated 04 -02-2015

Name of the Work : Supply, Installation and Implementation of Microsoft E- Mailing

System & Lync in APGENCO

CONTRACT DOCUMENTS FOR TWO PART BID

INSTRUCTIONS TO TENDERERS, CONDITIONS OF CONTRACT

GENERAL REQUIREMENTS

TECHNICAL SPECIFICATIONS AND SCHEDULES

JANUARY -2015

Executive Director (IS)

APGENCO ERP Building, GTS Colony Kalyan Nagar, Yousufguda

Hyderabad-500045

Ph:- 040 23840244

Fax:- 040 23840212

E. Mail ID: [email protected]

[email protected]

[email protected]

mailto:[email protected]

mailto:[email protected]

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Proprietary & Confidential

No part of this document can be reproduced in any form or by any means, disclosed or distributed

to any person without the prior consent of APGENCO except to the extent required for submitting

bid and no more

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Contents of Tender Specification:

S.No Description P.Nos

1 Notice Inviting Tender 4-7

2 Schedule of Quantities 8

3 Eligibility Criteria and Special Terms&conditions 9

4 Checklist of Documents to be uploaded online 10

5 Detailed Technical Specification 11-18

6 Instructions to Bidders 19-23

7 General Purchase conditions

a. General

b. Financial

24-26

27-29

8 Schedule of Terms and conditions 30-31

9 Proforma of Summary Price Proposal 32

10 Schedule of Deviations 33

11 Guidelines for Submission of Bank Guarantee 34

12 Annexure-01 (proforma of Bank Guarantees) 35-38

13 Annexure-02 (Declaration by Bidder) 39

14 Annexure-03 (Annual Turnover Details) 40

15 Annexure-04 (List of Major Customers) 41

16 Annexure-05 (Bidder Information) 42

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NOTICE INVITING TENDER

1. Department Name Andhra Pradesh Power Generation Corporation Limited

2. Circle/Division Name

The Executive Director (IS)

APGENCO ERP Building, GTS Colony

Kalyan Nagar, Yousufguda

Hyderabad-500045

3. Tender Notice No. E02/15/ED(IS)/ERP/APGENCO, Dated: 04-02-2015

4. Name of Work

Supply, Installation and Implementation of Microsoft E- Mailing

System & Lync system in APGENCO.

5. Estimated Contract

Value Not Applicable

6. Period of Contract 4 Weeks from the date of issue of LOI/PO for supply of material/ licenses

and 4 weeks for commissioning thereafter.

7. Form of Contract LS

8. Tender Type Open

9. Tender Category Open tender through e- Procurement

10. Bid Security (EMD) ₹ 35000/-

11. Bid Security Payable to By way of DD drawn on nationalized bank in favour of ‘Pay Officer,

APGENCO, Vidyut Soudha, Hyderabad - 500 082’ payable at Hyderabad.

12. Process Fee Not Applicable

13. Transaction Fee

payable to M/s APTS

The participating bidders have to pay online a transaction fee of 0.03%

on the quoted price + Service Tax as applicable.

14. Schedule Available

Date & Time 12-02-2015, 16:00 Hrs Onwards

15. Schedule Closing Date

&Time 04-03-2015, 12.00 Hrs

16. Bid Submission closing

Date & time 04-03-2015, 15.00 Hrs

17. Bid Submission Online

18. Bid Validity 180 days from the date of opening of bids.

19. Pre Bid Meeting NA

20.

Pre Qualification/

Technical Bid Opening

Date (Qualification and

Eligibility Stage)

04-03-2015, 16:00 Hrs.

21. Technical

Specifications Bid

Opening Date

(Technical Bid Stage)

NA

22. Price Bid Opening Date

& Time 11-03-2015 at 15.00Hrs

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23. Eligibility Criteria 1. The Company should be in existence for the last 5 Years

2. The Company should have experience of implementing/

implemented/ supporting/ supported in Microsoft Exchange

Server in any one Government/ Public Sector undertaking in

India

3. The Company should submit Manufacturer's Authorisation Form

from Microsoft for the Microsoft products and for other items from

their respective OEMs for the products quoted.

4. The Bidder should have executed orders worth 1.35 Cr per

annum on an average during the last three years, out of which

one of the order shall be 34 lakhs, substantiating with

documentary proof.

5. The Bidder/Consortium Member should give a Declaration that

the Bidder/Consortium Member has not been

debarred/blacklisted from last three years by any Central or

State Govt./Quasi Govt. Departments or organizations for non-

satisfactory past performance, corrupt, fraudulent or any other

unethical business practices.

24. Place of Opening of

Tenders

APGENCO ERP Building, GTS Colony,Kalyan Nagar,Hyderabad-500045

25. Officer Inviting Bids The Executive Director/IS/APGENCO/Hyderabad.

26. Address

The Executive Director/IS, APGENCO ERP Building, GTS Colony

Kalyan Nagar, Hyderabad-500045

27. Contact Details Ph No: 040- 23840244; Fax: 040-23840212

28. Procedure for bid

submission

a) The bids shall be in the prescribed forms which can be obtained from

‘e’- procurement platform from the date of electronic publication up

to the time and date indicated in the tender notice. The intending

bidders shall enroll themselves on the ‘e’ procurement market-place

www.eprocurement.gov.in. Those contractors who register

themselves in the ‘e’ procurement market place can download the

tender schedules free of cost. The bidder shall authenticate the bid

with his digital certificate for submitting the bid electronically on e-

procurement platform and the bids, not authenticated by digital

certificate of the bidder, will not be accepted on the e-

procurement platform as per the G.O.Ms.No.6, I.T&C Department,

dated. 28-2-2005.

b) Intending bidders can contact officer Inviting Bids (SNo 25) for any

clarification / information on any working day during working hours.

c) The bidders who are desirous of participating in e-procurement shall

submit their technical bids, price bids etc., in the standard formats

prescribed in the tender documents, displayed at “e” market place.

The bidders shall invariably upload the statement showing the list of

documents etc., in the “e” market place in support of their Technical

bids. The bidders shall load scanned copies of all relevant certificates.

The bidder shall sign on all the statements, documents, certificates,

uploaded by him, owning responsibility for their correctness /

authenticity.

d) The Bidder shall authenticate the bid with his digital certificate for

submitting the bid electronically on e-Procurement Platform and the

bids not authenticated by Digital certificate of the bidder will not be

accepted on the e-Procurement platform.

e) Technical bid evaluation of the tenderers would be done on the

certificates/ documents uploaded towards qualification criteria

http://www.eprocurement.gov.in/

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furnished by them and no other document will be entertained at a

later date unless requested by the tending inviting officer in writing

29. Statutory

Requirements

The Tenderer shall fulfill the following statutory requirements.

a) Income tax Clearance Certificate:

Furnishing of income tax certificate is dispensed with; however the

contractor shall furnish their copy of Permanent Account Number

(PAN) card and a copy of latest income tax return shall be submitted

along with the proof of receipt.

b) Insurance:

The insurance policy is to be taken in favour of employer i.e.,

department by the agency at the time of concluding the agreement.

It should form part of agreement. Agreement will not be concluded

without insurance policy.

c) Value added tax:

Value added tax at source at the applicable rate shall be recovered

from the work bills of the contractor for all the payments made. The

tenderer should furnish the proof of registration under Value Added

Tax, along with Tax payers Identification Number (TIN) from the

Commercial tax department.

30. Other Payments to be

made

Apart from the Bid Security (EMD) and Transaction fee, the tenderer shall

be liable to pay the following amounts.

Corpus Fund: Successful bidder has to pay an amount representing

0.04% of Purchase Order Value through demand draft in favour of

‘Managing Director, APTS, Hyderabad’ towards corpus fund at the time

of placing purchase order.

31. Documents to be

submitted (Hard

copies) to the Tender

inviting authority*

The tenderer is liable for disqualification, if he is found to have mislead

or furnished false information in the Forms / Statements / Certificates

submitted in proof of qualification requirements and record of

performance such as abandoning of work, not properly completing of

earlier contracts, inordinate delay in completion of works, litigation

history, Financial failures and/or participated in the previous tendering

for the same work and has quoted unreasonably high price, etc.

Even while during execution of the work, if found that the contractor had

produced false/fake certificates of experience, he will be black listed, the

contract will be terminated and his Bid security will be forfeited and work

will be carried out through other agency at his cost and risk.

The tenderer shall furnish the declaration that:

1) They have not been black listed in any department due to any reasons.

2) They have not been demoted to lower category in any department for

not filing the tenders after buying the tender schedules in a whole

year and their registration have not been cancelled for a similar

default in two consecutive years.

3) They will agree to get disqualified themselves for any wrong

declaration in respect of the above and get their tender summarily

rejected.

4) The soft copies uploaded by them are genuine. Any incorrectness /

deviation noticed will be viewed seriously apart from canceling the

work duly forfeiting the Bid security. Criminal action will be initiated

including suspension of business and/ or black listing.

32. Other relevant

information

1. APGENCO reserves the right to reject any or all the tenders without

assigning any reasons there of.

2. APGENCO reserves the right to amend or modify the tender and its

conditions before bid submission closing date & time of tenders under

intimation to the tenderers.

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3. Any other condition regarding receipt of tenders in conventional

method appearing in the tender documents may please be treated

as not applicable.

4. The contractors have to upload the information preferably in Zip

format.

5. The contractors should upload the documents duly signing each and

every paper.

6. For all clarifications & guidance, the bidders may contact the

following

The Executive Director (IS)/APGENCO, APGENCO ERP

Building, GTS Colony,Kalyan Nagar,

Yousufguda,Hyderabad-500045

The Chief General Manager/Adm,ERP, APGENCO,

Vidyutsoudha, Hyderabad - 500082

* Note: Only the Successful Bidder Should submit the Hard Copies.

For further details regarding detailed Tender Notification, specifications and digital

certificate please visit http://www.apts.gov.in and www.eprocurement.gov.in. The

quantities mentioned above are only indicative and may vary depending on actual

requirement. Note: Uploading of the documents, the correctness/authenticity is the

responsibility of the bidder only.

EXECUTIVE DIRECTOR/IS

APGENCO ERP Building, GTS Colony, Kalyan Nagar,

Hyderabad-500045

http://www.eprocurement.gov.in/

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Schedule of Quantity

The Andhra Pradesh Power Generation Corporation Limited (APGENCO) at Hyderabad, A.P. is

inviting tenders for Supply, Installation and Implementation of Microsoft E- Mailing System along

with Microsoft Lync in APGENCO in accordance with the terms, conditions and requirements set

forth in this tender specification/bid documents. The bidder may visit the site upon written request

to the calling authority for acquainting with site conditions and for any clarifications:

SCHEDULE OF QUANTITY:

Sno Description Qty UoM Rate Amount

I Microsoft Exchange e-Mail system

1 Exchange Server Enterprise Edition 2013 Single OLP

2 No

2 Exchange Server Standard Edition 2013 Single OLP

2 No

3 Exchange Server Standard Cals 2013 SNGL OLP User CAL

500 No

4 Windows Server Cals 2012 for exchange Mail accounts SNGL OLP Device CAL

500 No

5 Gateway Antivirus & Spam filter security

appliance for 500 mail boxes scalable to

2000 mail boxes with 3 year subscription &

support in High Availability mode

2 No

6 Installation, implementation & Migration Services

LS LS

Total (I)

II Microsoft Lync System integrated with Exchange system

1 Lync Server 2013 SNGL OLP 1 No

2 Lync Server Standard CAL 2013 SNGL OLP Device CAL

30 No

3 Lync Server Enterprise CAL 2013 SNGL OLP Device CAL

20 No

4 SQL Server Standard edition 2014 SNGL OLP 2 Lic

1 No

5 Visual Studio Professional 2013 SNGL OLP 1 No

6 X Manager License with 2 years support 1 No

7 Installation, Commissioning & Integration with exchange e-Mail including support for 3 years

LS LS

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ELIGIBILITY CRITERIA AND SPECIAL TERMS AND CONDITIONS

1. ELIGIBILITY CRITERIA:

1. The Company should be in existence for the last 5 Years

2. The Company should have experience of implementing/ implemented/

supporting/ supported in Microsoft Exchange Server in any one Government/

Public Sector undertaking in India

3. The Company should submit Manufacturer's Authorisation Form from Microsoft

for the Microsoft products and for other items from their respective OEMs for the

products quoted.

4. The Bidder should have executed orders worth 1.35 Cr per annum on an average

during the last three years, out of which one of the order shall be 34 lakhs,

substantiating with documentary proof.

5. The Bidder/Consortium Member should give a Declaration that the

Bidder/Consortium Member has not been debarred/blacklisted from last three

years by any Central or State Govt./Quasi Govt. Departments or organizations

for non-satisfactory past performance, corrupt, fraudulent or any other unethical

business practices.

Note:

1. The documents in proof of the above shall be scanned and uploaded online on e-tender

portal otherwise the bidders are liable for disqualification.

2. This is a total work and will be allotted to a single bidder.

2. LICENSES:

The Licenses supplied shall be in the Name of “Andhra Pradesh Power Generation

Corporation”, Vidyut Soudha, Hyderabad”.

3. Warranty and Support:

i. The supplied Gateway Antivirus & Spam filter appliance for 500 mail boxes should

be with 3 year subscription & warranty & support (scalable to 2000 mail boxes) in

High Availability mode.

ii. Support for 3 years for Microsoft Exchange Server including Microsoft Lync System

Note: Any additional components (Both Hardware & Software) not specified herein but

are necessary for successful operation of the system should deemed to have been

included and the price components if any, shall be mentioned in the Schedule of

deviations.

TENDERER

SEAL

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Check list for Documents to be uploaded on line

Compliance/ Agreed/ Enclosed / Deviation Statement

The following documents shall be scanned (resolution of minimum 200 dpi and uploaded online

on e-market place in the order given below, otherwise the bids are liable for disqualification.

All the scanned documents uploaded must be clearly readable and legible.

Sl.No BID Document Reference Reference

I All Supporting documents in respect of Eligibility Criteria. i.e For

Supply, Installation and Implementation of Microsoft E- Mailing

System & Lync in APGENCO

2 Annexure – 02 Duly Signed, with Office Seal as a token of

Acceptance of Special Terms and Conditions of APGENCO

4 The copy of Income Tax PAN card and copy of latest tax return

5 The list of customers, to whom the bidder had supplied identical

materials in the past along with P.O. details and performance

report, if any, shall be furnished.

6 General purchase conditions (Annexure – 06) duly Signed &

stamped on each page.

7 Terms & Conditions (Annexure – 07) duly filled in and signed and

stamped on each page.

8 Deviations (Annexure -08) duly filled in and signed.

9 Declaration Regarding Clean Track Record (Annexure -12)

10 Demand Draft towards EMD.

12 A copy of the acceptance letter of PEMD issued by APGENCO, in

support of PEMD if applicable to the bidder.

13 Turnover details of item/product in 2013-14, 2012-13 & 2011-12

(Annexure -13)

14 List of Major Customers (Annexure -14)

15 Bidder Information (Annexure -15)

Note: No hard copies need to be submitted along with tender. Only the successful bidder shall

be requisitioned to submit the hard copies after finalization of the tender and are to be submitted

with 4 days from the date of such communication.

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Detailed Specifications

SNo Technical Specifications for Gateway antivirus & Spam filter with appliance

1.0 General Requirements

1.1 The proposed system shall support 500 mail boxes and shall be scalable to 2000 mail

boxes

1.2 The proposed system must be Hardware Based Appliance that provides multi-layered

protection against blended threats comprised of spam, viruses, worms and spyware.

1.3 The proposed solution must support the following deployment modes

1.3.1 Transparent (Bridge) mode

Seamless installation in front of existing email servers with no IP address changes or

changes to the existing mail server network configuration.

1.3.2 Gateway (Relay) mode

Provides inbound and outbound proxy MTA services for existing email gateways. Simple

DNS MX record change redirects email to the system for spam and antivirus scanning.

2.0 Hardware Requirements

2.1 The proposed system must at least capable of supporting:

2.1.1 Min 2x 10/100/1000 Ethernet.

2.1.2 1 x RJ-45 Console Connection

2.1.3 2 x Two USB Ports

2.1.4 Total Hard Drive Capacity at least 2 x 500GB (user upgradeable to 2 TB)

2.1.5 Software RAID Storage Management (0, 1)

2.2 The proposed system must inherit the following Certification:

2.2.1 FCC Class A Part 15 / CE Mark

2.2.2 RoHS compliant

2.3 IPv6 compliant and ready

3.0 Software and System Requirements

3.1 The proposed solution must at least achieve ICSA Labs Anti-Spam and VBSpam

certification for its products.

3.2 The system shall provide functionality to enable complete anti spam, antivirus and

antispyware protection.

3.3 The system must support features to detect, tag, and block spam messages and their

malicious attachments.

3.4 The system shall provide high-performance hardened operating system with RAID

storage system for redundancy and support a rich set of multi-layered spam detection

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and filtering technologies with global and per-user spam policies for maximum

configuration flexibility.

3.5 The system must be able to support and run in one of THREE modes:-

3.5.1 Gateway mode.

3.5.2 Transparent mode.

3.6 The proposed system shall at least provide the following system

performance(Estimated for 2000+ mail boxes):

3.6.1 Email Routing: 300,000 messages / hour

3.6.2 Antispam: 300,000 messages / hour

3.6.3 Antispam and Antivirus: 300,000 messages / hour

3.6.4 Supports minimum 50 Email Domains

3.6.5 Supports minimum 600 recipient-based policies per domain for incoming mail

3.6.6 Supports minimum 3000 recipient-based policies for outgoing email

3.6.7 Supports minimum 200 profiles for each:-

-Antispam

-Antivirus

-Authentication

-Content

3.6.8 Should Process, scan and report on IPv6 email traffic

4.0 System Features Requirement

4.1 The propose system shall be dedicated standalone appliance and support the following

features in Gateway and Transparent modes

4.1.1 Multiple email domain support

4.1.2 Tiered administration accounts

4.1.3 High Availability HA support

4.1.4 SMTP mail gateway for existing email servers

4.1.5 Integrated policy-based email routing and queue management

4.1.6 Outbound mail relay for improved mail security

4.1.7 Granular layered detection policies for spam and viruses

4.1.8 Per users antivirus and anti spam scanning using LDAP attribute on a per policy

(domain) basis

4.1.9 Antivirus replacement messages for notification

4.1.10 Spam quarantining and spam tagging

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4.1.11 Spam management (accept, relay, reject or discard) based on email addresses, IP

addresses, or domains

4.1.12 Per user antivirus and antispam scanning using LDAP attributes on a per policy

(domain) basis

4.1.13 LDAP-based email routing

4.1.14 Quarantined email access with WebMail and POP3

4.1.15 Daily/Periodic quarantine summaries

4.1.16 Policy-based email archiving of inbound and outbound messages with backup support

for remote storage

4.1.17 Comprehensive email monitoring, logging, and reporting

4.1.18 Mail queue support for failed, deferred, and undeliverable email

4.1.19 SMTP authentication support through LDAP, RADIUS, POP3/IMAP

4.1.20 Per user automatic White List based on domain

4.1.21 SNMP support using Standard MIBs and private MIB with threshold based trap

4.1.22 Maintains a local sender reputation list based on:-

- Number of Viruses Sent

- Amount of Spam Sent

- Number of Bad Recipients

4.1.23 Dynamic DNS (DDNS)

4.1.24 Reports can be generated and send as a PDF

4.1.25 Greylist database persistence

4.1.26 Multiple Language Support

4.1.27 Regex Pattern Matching

4.1.28 should authenticate messages using the Sender Policy Framework (SPF), allowing

administrators to drop connections or perform other actions for senders that fail

authentication

4.1.29 Should allow administrators to automatically add text to outbound email, such as a

legal disclaimer or commercial information

4.1.30 Solution should enable administrator to assign a variety of actions to policies, based

on the verdict a message.

Add header—Adds a configurable X-header to a message, for example, X-spam or X-

newsletter.

Annotate—Adds custom text, such as a legal disclaimer to message.

Archive—Sends a copy of the mail to a specified email address.

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BCC—Sends a blind carbon copy of the message to a specified email address.

Bounce—Creates new messages with customizable non delivery content, and emails it

to the sender.

Clean—Message Cleaned of viruses and delivered to the recipient. Any worms are

deleted.

Delete—Message removed from email stream, discarded. Worms automatically

deleted.

Deliver Normally —Delivers message to recipient’s with no filtering inbox.

Forward—Sends message to a single administrative account for further scrutiny.

Modify subject—Appends or prepends configurable subject line to a message (example:

[Spam])

Quarantine—Sends the message to the Web-based Quarantine.

Send notification—Sends an email with customizable text to a specified email address.

Strip attachment—Removes attachment from message and sends message on to the

recipient

5.0 Anti Spam / Content Level Detection

5.1 The propose system shall minimally integrated following spam detection technologies

with unlimited users license:

5.1.1 Inbound and Outbound Email Filtering

5.1.2 Extensive Heuristic Spam Filters

5.1.3 Dynamic Heuristic Rule Updates

5.1.4 Attachment Content filtering

5.1.5 Deep Email Header Inspection

5.1.6 Bayesian Statistic Filtering up to per device, per domain, and per user.

5.1.7 Spam URI Real time Block List (SURBL)

5.1.8 Banned Word Filtering

5.1.9 Spam Quarantining and Spam Tagging

5.1.10 Spam Management (Accept, Relay, Reject or Discard)

5.1.11 Bounce Verification

5.1.12 Spam Image Analysis Scanning

5.1.13 PDF Scanning / PDF Image Scanning

5.1.15 Global and User Customized Black/White List Filtering

5.1.16 Forged IP Checking

5.1.17 Greylist Checking

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5.1.18 Should have technology to block 90% of spam at the connection level and filter out

spam based on the sender’s reputation, without having to open individual messages

5.1.19 Should have antispam filtering technologies that open suspicious messages and

examine them for spam, malicious content, and other types of unwanted content such

as newsletters and marketing mail

5.1.20 should be able to prevent targeted spam with granular dispositions for newsletters,

marketing email, and email with suspicious URLs.

5.1.21 Option to obtain personalized spam rules based entirely on submissions from

administrators and end users, with capability to control the aggressiveness of filter

creation and to remove rules in case of false positives.

5.1.22 Configurable policies based on unwanted email

5.1.23 Consistently blocking more than 99% of spam with less than one in one million false

positives.

5.1.24 Should be able to scan HTML tags in the message body

6.0 AntiVirus/Spyware Protection

6.1 The proposed system should have integrated Antivirus with unlimited users license and

provides the following services:

6.1.1 AV engine and signatures, including legacy virus detection

6.1.2 Automatic update of antivirus and attack signatures global network

6.1.2.1 Push Update

6.1.2.2 Scheduled Update - Hourly, Daily and Weekly

6.1.2.3 Manual Update

6.1.3 SMTP Messages Virus Scanning

6.1.4 Compressed Attachment and Nested Archive Support

6.1.5 Quarantine Infected files

6.1.6 Replacement Message Notification

6.1.7 Block by File Type

6.1.8 Attachment Filtering

6.1.9 Advanced content filtering and data loss prevention technologies to protect and control

sensitive data

6.1.10 Should be able to integrate with content Encryption

7.0 Denial of Service Protection

7.1 The proposed systems shall provide the following denial-of-service protection:

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7.1.1 Denial of service (mail bombing)

7.1.2 Recipient address attack (M)

7.1.3 Email rate limit (M)

7.1.4 Reverse DNS check (anti-spoofing)

8.0 High Availability

8.1 The proposed system shall operate in two high availability (HA) modes:-

8.1.1 Active-Passive HA - Two units operate as an HA group providing failover protection.

8.1.2 Config only HA - Up to (4/8) units share a common configuration, but operate

independently.

8.2 The High Availability (HA) features supported for Gateway & Transparent Modes.

8.3 The proposed system shall support stateful fail-over to a standby unit.

8.4 The proposed system shall support link status monitor/ link failover.

8.5 The system shall support device failure detection and notification via event log, send

SNMP traps, send alert email.

8.6 All systems in the HA cluster must automatically synchronize its configuration as well

as mail data synchronization.

9.0 Configuration Management

9.1 The proposed system shall minimally provide management access through:

9.1.1 HTTPS access (web-based manager)

9.1.2 Console port, user-friendly Command Line Interface (CLI).

9.1.3 SSHv2.

9.2 The proposed system shall be able to limit management access from certain trusted

network or host.

9.3 The proposed system shall provide graphical user interface from a standard web

browser.

9.4 The proposed system should be able to event log each management access and also

configuration changes.

9.5 The proposed system should be able to set the idle timeout for management access.

9.6 The proposed system should be able to synchronize to a Network Time Protocol for

system time.

9.7 The proposed system shall provide system file management such system configuration

backup and restore via WebGUI or TFTP.

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9.8 The proposed system shall provide real time system status and events view, presented

the information in simple, intuitive tables and graphs. At minimal should have:

CPU utilization

9.8.1 Memory utilization

9.8.2 Number of sessions

9.8.3 Network utilization

9.9 The proposed system shall provide mail statistics displays with a summary of spam

messages and viruses detected by the scanning tools of the system in tabular and

graphical views. It must show actions taken by the unit against spam and viruses.

9.10 Alerts should be sent to administrators or other parties when the following conditions

arise: a component is not responding or working; anti-spam filters are older than a

specified time; antivirus filters are older than a specified time; quarantine is low on

disk space

10.0 Logging, Reporting and Alert

10.1 The proposed system shall provides the following logging and reporting capabilities:

10.1.1 Configuration change and management event logging

10.1.2 Antivirus incident logging

10.1.3 Antispam activity logging

10.1.4 External or local syslog server support

10.1.5 Expanded central logging and reporting support

10.1.6 Critical events and virus incident alerting

10.1.7 Comprehensive reporting in all categories

10.1.8 Scheduled report generation in HTML and/or PDF format

10.2 The proposed system shall support alert email on following event categories:

10.2.1 Virus incidents - when viruses are detected

10.2.2 Critical events - when the system detects a system error that may affect its operation.

10.2.3 Disk is full - when the system’s hard disk is full.

10.2.4 Backup and Restoration of configuration, log data and reports

10.2.5 HA events - when any high availability event occurs

10.2.6 Dictionary is corrupted - when a dictionary is corrupt.

10.2.7 System quarantine quota is full - when the system’s quarantine quota is full.

10.2.8 Deferred emails # over interval time - send alert emails if the deferred email query is

over a defined value. Administrator shall have the flexibility to define a number of

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emails that are over the deferred query amount as well as time duration between alert

email messages

10.2.9 Provide enhanced logging for content filtering policies and TLS delivery to improve on-

box DLP capabilities and secure email delivery capabilities

10.2.10 Export report data for use in any reporting or spreadsheet software for further analysis.

10.2.11 Option to schedule reports for generation and email delivery

11.0 Security Subscription and Support Service

11.1 The proposed system should have Security Subscription Service which provides

comprehensive antivirus, antispyware, anti spam, intrusion prevention and web

content filtering capabilities to enable protection against blended threats.

11.2 The Security Subscription services must be continuously updated by a 24x7 Global

Threat Research Team possessing in-depth expertise in all security disciplines.

12.0 Form Factor

12.1 Rack Mountable with form Factor 1U/2U

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Hyderabad-500045 ‘Instructions to Bidders’.

------------------------------------------------------------------------------------------------------

The instructions given below must be read very carefully, as failure in compliance with any of

these may render the offer liable for rejection. If a bidder has any doubt about the meaning of

any stipulation herein, General Purchase Condition, specification of materials or any other

enclosed document, he should immediately obtain the clarification/ information in writing from

the Executive Director(IS) who has issued these documents.

1. Earnest Money Deposit (EMD) and Transaction Fee

1.1. Every tenderer must pay the EMD and transaction fee as indicated below failing which

offer shall be liable for rejection

1.1.1. EMD as indicated in item no. 10 of NIT

1.1.2. The Transaction fee as indicated in item no 13 of NIT

1.1.3. Documents in support of payment of EMD and Transaction Fee shall be scanned

and uploaded

1.1.4. Actual instruments (DDs) shall be furnished as indicated in the Item No

10,13,30 of NIT

1.1.5. The manufacturers registered as SSI unit with Industries department,

Government of Andhra Pradesh and wish to be exempted from payment of EMD

should apply in advance and obtain exemption well before submitting the

tender. The exemption letter should be enclosed to the quotation.

1.2. Submission of EMD and Transaction Fee in any other form shall not be considered and

shall be treated as disqualification.

1.3. The EMD shall be forfeited, if

i) Bidder withdraws the bid before expiry of its validity.

ii) Successful bidder does not accept the order/LOI or fails to enter into a contract within

validity period of offer.

iii) Successful bidder fails to furnish Corpus Fund (as per item no. 30 of NIT) and Security

Deposit within Seven( 7) days from the date of issue of P.O./ LOI

iv) The offer is disqualified for the reasons outlined in item No 31 of NIT

1.4. Permanent/ Standing EMD:

The bidder may deposit with APGENCO, the permanent fixed deposit of Rs.2,50,000 (Two

lakhs and fifty thousands) as EMD in the form of DD. In case of BG, it shall be valid for a

period of three years constituting the said sum as security for due compliance with the

obligations undertaken in the offer submitted by the bidder. No interest will be payable

on such amount. Such bidder shall be entitled to have them considered without payment

of EMD with each tender separately; they need only upload the soft copy of the

registration certificate as indicated in annexure 3.

1.5. The EMD of unsuccessful bidders shall be returned to them, as soon as purchase decision

against the tender is taken.

2. Due date and time and submission of offers:

The Offers should be uploaded online within the due date and time stipulated in the NIT.

2.1. The Tenderers should follow the Procedure for Bid Submission in Item No 28 of NIT failing

which the offer is liable for rejection.

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The quoted prices must be written in both figures and words in capital letters. In case of

any discrepancy between figures and words, the rates in words shall be considered

for the purpose of evaluation.

2.2. Bidders may note that due date and time of opening the bids shall strictly be adhered to.

However, due to declaration of unexpected holiday or any unforeseen circumstances,

bids are not opened on due date, the same shall be opened on next working day

at the same time.

2.3. The documents uploaded should be same as the documents submitted in Hard copies.

2.4. The bidder shall certify that the quoted rates are as applicable to Government Dept/ Public

Sector Undertaking and in support of this they shall furnish copies of Purchase Orders

received from these organizations.

3. Validity of offers:

The offers shall be kept valid for the period indicated in item no. 18 of NIT.

During this period bidder shall not be permitted to withdraw or vary their offers, once

made and if they do so, the EMD shall be forfeited.

4. Acceptance of APGENCO Payment Terms

The standard payment terms shall be

A. Materials & Licenses:

i) Within the Contractual delivery period: 90% of all inclusive price of the materials/ Licenses

will be paid on within 30 days on receipt and acceptance of the delivery in good condition at

site against furnishing & approval of Bank Guarantee issued by nationalized banks for 10%

value of the contract covering the guarantee period and the balance 5% will be paid within

30 days after successful installation and implementation of the system as certified by the

Engineer- in- Charge.

ii) Beyond the contractual delivery period: 85% of all inclusive price of the materials/ Licenses



value of the contract covering the guarantee period and the balance will be paid within 30

days after successful installation and implementation of the system as certified by the

Engineer- in- Charge duly settling the liquidated damages as applicable subject to effective

performance of the contract.

B. Installation and Implementation:

i) Within the Contractual delivery period: 100% of all inclusive price of installation and

implementation will be paid within 30 days after successful installation and implementation

of the system as certified by the Engineer- in- Charge subject to furnishing of Bank Guarantee

as mentioned in (A.i)

ii) Beyond the contractual delivery period: 90% of all inclusive price of installation and

implementation will be paid within 30 days after successful installation and implementation

of the system as certified by the Engineer- in- Charge subject to furnishing of Bank Guarantee

as mentioned in (A.i) and balance duly adjusting the liquidated damages shall be made within

90 thereafter subject to effective performance of the contract.

5. Price Basis

Kindly quote F.O.R. destination prices and dispatch of materials through our authorized

transporter. However, if the quoted rates are ex-works or F.O.R. Station of Dispatch.

Loading @ 2% towards Packing and Forwarding and 3% towards freight charges shall

be done. However, for F.O.R. Destination or F.O.R. Station of Despatch prices, break-

up of Packing and Forwarding and Freight component shall be furnished as Excise Duty

and Sales Tax shall be payable on Ex-works price only and shall not be payable on freight

charges. 6. Transit Insurance

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Bidder shall quote FOR Destination prices inclusive of marine insurance charges. However, if

the price is of Ex-works or Station of Dispatch, loading shall be done on their quoted price @

1% towards transit insurance by the Corporation.

7. Taxes and duties: VAT applicable to APGENCO is 5% as per GOMS No:1625, Dt:06-11-

2006, read with amendment GO MS No: 1718, Dt: 13-09-2011.

Kindly indicate clearly as to whether the offered prices are inclusive or exclusive of Sales Tax.

The rate and nature of Sales Tax applicable shall be shown separately. Sales Tax shall be paid

to the seller at the rate which it is liable to be assessed/ actually assessed on the date of

supply, provided the transaction of sale is liable to Sales Tax. In case the bidder stipulates

Excise Duty extra as applicable at the time of despatch and specifies the present rate of Excise

Duty (in numeric percentage or NIL), the offer shall be evaluated considering rate of ED for the

product as per Excise Tariff of Govt. of India or as evident from bids received from other

bidder. However, liability of APGENCO shall be restricted to actual ED paid at the time of

dispatch subject to production of Excise Gate Pass or Excise Invoices. In case the bidder quotes

with ‘fixed rate’ of ED or specify ED as NIL, ‘the offer shall be evaluated accordingly and

payment shall also be restricted accordingly. This will be subject to submission of Excise

Invoice copy for having actually paid the Excise Duty or otherwise but claim for any upward

revision will not be accepted at a later stage. Similarly if variable excise duty is payable,

evaluation shall be done on full/maximum excise duty payable for the product but payment of

ED to the supplier against the order, if placed, shall be actual amount paid subject to furnishing

documentary proof (excise Gate Pass or Excise Invoice)

8. Cost Compensation for Deviation:

Deviations specifically declared by the bidders in respective Deviation Schedules of Bid

Proposal Sheets only will be taken into account for the purpose of evaluation. The bidders are

required to declare the prices for the withdrawal of the deviations declared by them in the

Deviation Schedules. Such prices declared by the bidders for the withdrawal of the deviations

in the Deviation Schedule shall be added to the bid prices to compensate for these deviations.

In case prices for the withdrawal of deviations not furnished by the bidder, the owner shall

convert such deviations into a Rupee value and add to the bid price to compensate for these.

In determining the Rupee Value of the deviations, the owner will use parameters consistent

with those specified in the specifications and documents and/ or other information as

necessary and available with APGENCO. In case the bidder refuses to withdraw the deviations

at the cost of withdrawal indicated by the bidder in the deviation schedule, the EMD of bidder

shall be forfeited. Bidder may note that deviation variations and additional conditions etc.

found elsewhere in the bid other than those stated in the Deviation schedules, save those

pertaining to any rebates, shall not be given effect to in evaluation and it will be assumed that

the bidder complies with all the conditions of Bidding Documents. In case bidder refuses to

withdraw, without any cost to APGENCO, those deviations, which the bidder did not state in the

Deviation Schedules, the EMD of the bidder may be forfeited.

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9. Offers should strictly be in conformity with specifications/ drawings/ samples as

stipulated in the enquiry. In case no deviations are indicated, it shall be taken for granted that

item (s) has/ have been offered strictly as per the requirements given in the enquiry.

10 Delivery

Material: The material/ Licenses are to be delivered within 4 weeks from the date of Purchase

order

Installation and Implementation: The service engineer for installation and implementation

of the system should be deputed within 2 weeks from the date of intimation of site readiness

by APGENCO in writing and completed with in 2 weeks from the date of commencement of the

work.

10.1 Delivery Schedule

Offered delivery period shall be based on delivery schedule indicated in the enquiry. In case of

any deviation, bidder shall offer his best, realistic and firm delivery, which shall be specific and

guaranteed. Delivery period shall be reckoned from the date of LOI/P.O. whichever is the first

intimation of acceptance of bidder’s offer. Final date of delivery shall be evidenced by date of

dispatch of materials as per transporter’s Lorry Receipt/ Goods Receipt/ RR/ PWB/ AWB. In

case stage inspection or pre- dispatch inspection is involved, the bidder shall take into account

15 days notice to APGENCO to depute Inspection Engineer. In view of this, delivery time shall

be inclusive of time taken for inspection. For delivery beyond contractual delivery period,

provisions of ‘General Purchase Conditions’ shall apply.

10.2.Early Delivery:

It shall be noted that if an order is placed on higher bidder, in preference to lowest acceptable

offer, in consideration of an earlier delivery, the bidder shall be liable to the Corporation, the

difference between the ordered rate (s) and the rate (s) quoted by the lowest acceptable

bidder in case the bidder fails to complete the supply in terms of such order within the date (s)

of delivery specified in the tender and incorporated in the order. This is without prejudice to

other right under terms of order.

11. It is not binding on APGENCO to accept the lowest or any bid. The Corporation reserves

the right to place orders for individual items with different bidders and to revise the quantities

at the time of placing the order. The quoted rates, terms and conditions shall apply. The order

for the materials may also be split up between different bidders to facilitate quick delivery of

critically required materials. APGENCO further reserves the right to accept or reject any/ all

bids without assigning any reasons thereof.

12. APGENCO at its sole discretion unilaterally may change the quantities to the extent of

20% as indicated in tender enquiry/ NIT. The successful bidder shall be bound to supply these

quantities on the same rate and terms and conditions.

13. Bidders are requested to fill in the enclosed proforma for Terms and Conditions and

submit the same in duplicate along with their offer.

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14. Orders placed against this tender enquiry shall be subject to ‘General Purchase

Conditions’ of APGENCO, a copy of which is enclosed. Bidders are requested to confirm

acceptance in Toto in their offer.

15. Make/Brand of items offered shall be specified failing which offers are liable to be

rejected. It shall be appreciated if one copy of detailed descriptive literature/ pamphlets shall

be enclosed along with the offer which may help technical evaluation.

16. In case material offered is ISI marked/tested at any Govt. recognized test house;

copies of relevant certificate shall be furnished along with the offer.

17. Test certificate of manufacturer/ Govt. Test House shall be submitted if so stipulated.

18. If the bidder is on DGS&D Rate Contract for item (s) covered in tender enquiry. A copy

of the same shall be enclosed along with the offer. SSI /NSIC units shall furnish a copy of

registration certificate.

19. Samples shall be submitted with the offer wherever asked for and it is to be noted that

they shall only be supplementary to the specification and would not supersede the

specification. Samples are relied upon solely to describe attributes that are not quantifiable like

colour, luster feel etc. Bidder shall submit samples, freight paid, through register Post Parcel/

Road transport and should ensure that samples reach APGENCO within the stipulated date and

time. No cognizance will be given to such samples, which are received after the specified date

and time

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Executive Director (IS) APGENCO ERP Building, GTS Colony

Kalyan Nagar, Yousufguda Hyderabad-500045

GENERAL PURCHASE CONDITIONS

SECTION- I GENERAL

1.1 The following terms and expressions used herein shall have the meaning as indicated

therein:

Supplier/ Vendors: shall mean the individual firm or company whether incorporated or

otherwise in whose name this purchase order is addressed and shall include its permitted

assigns and successors.

Purchaser/ Corporation: shall mean Andhra Pradesh Power Generation Corporation Ltd.,

(A Govt. of A. P. Undertaking), a company incorporated in India under Companies Act 1956,

having its Registered Office at Vidyut Soudha, Hyderabad – 500 082 (AP)

1.2. Reference:

This purchase order number must appear on all the correspondence, packing slips, invoices,

drawings or any other document or paper connected with this purchase order.

1.3. Waiver:

Any waiver by the authority of any breach of the terms and conditions of the purchase order

shall not constitute any right for subsequent waiver of any other terms or conditions.

1.4. Sub-letting and Assignment:

The supplier shall not, save with prior consent in writing of the Corporation, sublet, transfer or

assign this order or any part thereof or interest therein or benefit or advantage thereof in any

manner, whatsoever. Provided nevertheless that any such consent shall not relieve the supplier

from any obligation, duty or responsibilities under the contract.

1.5. Information Provided by the Corporation:

All drawings, data and documentation that are given to the supplier by the Corporation for the

execution of the order are the property of the Corporation and shall be returned back when

demanded. Except for the purpose of executing the order of the Corporation, supplier shall

ensure that the above documents are not used for any other purpose. The supplier shall further

ensure that the information given by the Corporation is not disclosed to any person, firm,

body, corporate and/or authority and make every effort that the above information is kept

confidential. All such information shall remain the absolute property of the Corporation.

1.6. Supplier’s Liability

Supplier hereby accepts full responsibility and indemnifies the Corporation and shall

hold the Corporation harmless from all acts of omission and commission on the part of

the supplier, his agents, his subcontractors and employees in execution of the purchase order.

The supplier also agrees to defend and hereby undertakes to indemnify the Corporation and also

hold it harmless from any and all claims for injury to or death of any and all persons including

25

but not limited to employees and for damage to the property arising out of or in connection with

the performance of the work under the purchase order.

1.7. Access to supplier’s Premises:

The Corporation and / or its authorized representative shall be provided access to suppliers and

/ or his sub-contractor’s premises, at any time during the pendency of the purchase order, for

expediting the supplies, inspection, checking etc.

1.8 Addition/ Alterations/ Modifications:

The Corporation reserves the right to make additions/alterations/ modifications to the number

of participants to be trained after issue of work order to the successful Tenderer. The Firm

should train such participants also at the same rate as originally agreed to and incorporated in

the work order to be placed on the successful Tenderer. The variation shall, however, be

limited to 20% of the ordered quantity.

1.9 Modifications

This purchase order constitutes an entire agreement between the parties hereto. Any

modification to this order shall become binding only upon the same being confirmed in

writing duly signed by both the parties.

1.10 Inspection/checking/testing

All materials/ equipment to be supplied against this purchase order shall be subject to

inspection/ checking/ testing by the Corporation or its authorized representative at all

stages and places, before, during and after the manufacture. All these tests shall be

carried out in the presence of authorized representative of the Corporation. Supplier shall

notify the Corporation for the inspection of materials/ equipment when they are ready,

giving atleast 10 days notice. If upon receipt at our Stores, the material/equipment does

not meet the specifications, they shall be rejected and returned to the supplier for

repair/modification etc. or for replacement. In such cases all expenses including to- and-

fro freight, re-packing charges, transit insurance etc shall be to the account of supplier.

Inspection by the authorized representative of the Corporation or failure of the

corporation to inspect the material/equipment shall not relieve the supplier of any

responsibility or liability under this purchase order in respect of such material/ equipment

not be interpreted in anyway to imply acceptance thereof by the Corporation. Whenever

specifically asked for by the Corporation, the supplier shall arrange for inspection/testing

by Institutional Agencies such as Lloyds Register of Industrial Services, Boiler

Inspectorate, RITES etc In such cases vendor shall adhere to the inspection/ testing

procedures laid down by such agencies. All expenses including inspection fees shall be to

the suppliers account unless agreed to the contrary and specified in the purchase order.

1.11 Packing and Marking:

All materials/equipment shall be securely packed to the requirements of transportation

by Rail/ Road/ Sea transport. All exposed services/ connections/, protrusions shall be

properly protected. All unexposed part shall be packed with due care and the packages

should bear the words’ handle with care’. The packing requirements of Rail/ Road

transport shall be complied with so as to obtain clear Railway Receipt/ Lorry Receipt i.e.

without any qualifying remarks.

All packages and unpacked materials shall be marked with the name of Consignor,

Consignee, Purchase order No., gross and Net weight, sign of handling, if any, with

indelible paint in English atleast at two places. In case of bundles, metallic plates marked

with the above details shall be tagged with such bundles.

1.12 Dispatch of Materials:

The supplier is responsible for the safe delivery of the goods in good condition at

destination stores. The supplier should acquaint himself of the conditions obtaining for

handling and transport of the goods to destination and shall include and provide for

security and protective packing of the goods so as to avoid damage in transit.

26

After packing the materials/ equipment those shall be dispatched strictly as per the

provision of purchase order. In case any changes in the mode of transportation and/or

transporter has to be done, the same shall be done only after obtaining prior approval

in writing failing which documents for advance payment through bank shall not be

honored. Normally the goods shall be dispatched through our approved transporter only

as indicated in the purchase order. All formalities related to allotment of wagons, loading

permission from Railways shall be completed by the supplier. The supplier shall

communicate immediately the dispatch details to the consignee as specified in the

purchase order. The Original dispatch documents either directly or through bank shall

be forwarded immediately, failing which the supplier shall be responsible for any delay

in payment and consequential payments of demurrage and wharfage to the transporter.

1.13 Demurrage/Wharfage:

If the documents are routed through Bank, any consequential charges i.e. demurrage/

wharfage charges, due to late retirement of documents on account of (i) violation of

inspection clause i.e. dispatch of materials without pre-dispatch inspection whereas Pre-

dispatch inspection is required as per the condition of P.O. (ii) materials dispatch after

expiry of delivery period without obtaining approval in advance for extension of delivery

period (ii) dispatch of materials not through authorized transporter as indicated in the

P.O. (iv) late receipt of invoice or due to violation of any other clause (s) of the purchase

order, will be to supplier’s account. Supplier shall also be responsible for all such

payments due to late receipt of RR/LR and other documents.

1.14 Manuals & Drawings

Before the goods and services are taken over by the user, the vender shall supply

operation and maintenance manuals, (together with drawings of the goods and

services where applicable).

The vender shall provide compete technical documentation of hardware supplied items.

The manuals and as built drawings wherever applicable shall be in English or Telugu.

Atleast 5 sets of the manuals should be supplied.

Unless and otherwise agreed, the goods and services shall not be considered t be

completed for the purpose of taking over until such manuals and drawings have been

supplied to the user

1.15 Jurisdiction:

All and any disputes or difference arising out of or touching this order shall be decided

only by the Courts or Tribunals situated in Hyderabad/ Secunderabad.

For the purpose of any legal obstruction, the material, spares etc., should be deemed

to pass into company’s owner ship only at the destination stores where they are

delivered and accepted.

1.16 Signing of contract

A. APGENCO notifies the successful bidder that its bid bee accepted., the APGENCO will

place LOI/PO incorporating all the terms & conditions agreed as per specification by the

bidder

B. On receipt of contract form LOI/PO the successful bidder sign the LOI/PO in token of

acceptance of LOI/PO and return it to APGENCO.

27

SECTION – II

FINANCIAL

2.1. Prices:

Prices quoted shall be inclusive of all taxes/duties and firm till completion of the total

work.

2.2. Security Deposit (SD)

2.2.1. The successful bidder shall furnish within one week from the date of issue of LOI/ PO (if

the value of order is above Rs. 1,00,000) security deposit equal to 2.5% of value of

purchase order for proper fulfillment of the terms and conditions of the contract and full

execution of supplies thereof. The amount of security shall be forfeited to the extent of

financial loss suffered by the Corporation, if supplier fails to execute the order and fulfill

its terms and conditions.

2.2.2. SSI/ NSIC Units shall be exempted from payment of SD.

2.2.3. Security deposit may be furnished in the shape of cash, by Demand Draft drawn on any

nationalized bank, payable to APGENCO or bank guarantee in lieu of cash from any

nationalized bank in prescribed proforma which shall be furnished along with purchase

order (Bank guarantee shall be accepted only if amount of SD is above Rs. 10,000) or

Government Securities duly endorsed in favour of APGENCO.

2.2.4. Security deposit shall be returned back to the supplier as soon as order is fully executed

and supplier has met all contractual obligations and there is nothing outstanding either

against this purchase order or any other purchase order placed by the corporation on the

supplier.

2.3. Terms of Payment:

A. Materials & Licenses:

i) Within the Contractual delivery period: 90% of all inclusive price of the materials/ Licenses



value of the contract covering the guarantee period and the balance 5% will be paid within

30 days after successful installation and implementation of the system as certified by the

Engineer- in- Charge.

ii) Beyond the contractual delivery period: 85% of all inclusive price of the materials/ Licenses



value of the contract covering the guarantee period and the balance will be paid within 30

days after successful installation and implementation of the system as certified by the

Engineer- in- Charge duly settling the liquidated damages as applicable subject to effective

performance of the contract.

B. Installation and Implementation:

i) Within the Contractual delivery period: 100% of all inclusive price of installation and

implementation will be paid within 30 days after successful installation and

implementation of the system as certified by the Engineer- in- Charge subject to

furnishing of Bank Guarantee as mentioned in (A.i)

ii) Beyond the contractual delivery period: 90% of all inclusive price of installation and

implementation will be paid within 30 days after successful installation and

implementation of the system as certified by the Engineer- in- Charge subject to

furnishing of Bank Guarantee as mentioned in (A.i) and balance duly adjusting the

liquidated damages shall be made within 90 thereafter subject to effective performance

of the contract.

2.4 Liquidated Damages/ Failure and Termination:

In the event of any delay in the supply of Material beyond the stipulated date or any delay

in supply of material/Licenses and deputation of service engineer and completion of

installation and implementation, beyond the stipulated date of completion schedule

including any extension permitted in writing, the Corporation reserves the right to recover

from the supplier a sum equivalent to 0.5% of the value of delayed

materials/equipment/work for each week of delay and part thereof subject to a maximum

of 5% of the total value of the order.

28

i. Alternatively, the Corporation may resort to give the contract elsewhere at the sole risk

and cost of the supplier and recover all such extra cost incurred by the Corporation in

procuring the materials by above procedure.

ii. Alternatively Corporation may cancel the Purchase Order completely or partly without

prejudice to its right under the alternatives mentioned above.

In case of recourse to alternative i & ii. above, the Corporation shall have the right to

repurchase the materials which is readily available in the market to meet the urgency of

requirements caused by supplier’s failure to comply with the scheduled delivery period

irrespective of the fact whether the material/ equipment are similar or not.

2.5 Delivery Schedule:

Time is essence of this order and no delay shall be allowed in the delivery time/ delivery

schedule mentioned in the purchase order. Delivery of equipment/materials described

shall be deemed to constitute acceptance of this order and terms and conditions by the

supplier at the price specified.

Early Delivery:

It shall be noted that your assurance of earlier delivery, this order is being placed on you,

in preference to the lowest acceptable bid (s). In the event of failure to complete supplies

against this order within the date of delivery specified herein you would be liable to pay

to the Corporation, the difference between ordered rates and those of lowest acceptable

bid i.e. Rs________ per unit, not withstanding the fact that delay in supply may have

been caused by force majeure. This is without prejudice to the right of Corporation to

recover all other losses and damages resulting from delayed supplies, including right of

cancellation of order.

2.6. Performance Bank Guarantee:

The supplier shall ensure that all materials/equipment under this purchase order shall

conform to Corporation’s requirements and specifications. An additional security in the

form of Performance Bank Guarantee is essential for satisfactory performance of the

equipment over a period of time. In view of this, suppliers of equipment/instruments/

machinery shall be required to furnish a Bank Guarantee (10% of order value including

Installation and Implementation charges) against any manufacturing defects/ poor

workmanship/poor performance. In case any deficiencies are found during this period,

the same shall be repaired/rectified/replaced free of cost. BG shall be from any

nationalized Bank or any other bank as approved by APGENCO from time to time in the

prescribed Performa

The Corporation shall at its discretion have recourse to the said bank guarantee for

recovery of any or all amount due from, the supplier in connection with the purchase

order including of guarantee obligations. Checking/approval of supplier’s drawings,

inspection and acceptance of materials/equipment furnishing to effect shipment and/or

work done by erection, installation and commissioning of the equipment by Corporation

or any other agency on behalf of the Corporation shall not in way relieve the supplier

from the responsibility for proper performance during the guarantee period.

2.7. Insurance: Supplier shall arrange suitable marine insurance cover at their risk and

cost.

2.8. Removal of Rejected Goods and Replacement:

a) If upon delivery, the material/equipment is found not in conformity with the

specifications stipulated in the purchase order, whether inspected and approved

earlier or otherwise, those shall be unacceptable to the Corporation or its

authorized representative. A notification to this effect shall be issued to the

supplier, normally within 30 days from the date of receipt of materials at our Stores.

b) Supplier shall arrange suitable replacement supplies and remove the rejected goods

within 30 days from the date of notification failing which, the goods shall be

dispatched to vendor by road transport on ‘freight to pay basis’ at supplier risk and

cost.

c) External damages or shortages that are prima-facie the results of rough handling

in transit or due to defective packing shall be intimated within a fortnight of the

receipt of the materials, spares etc. In case of internal defects, damage or

shortages or any internal parts, which cannot ordinarily be detected on a superficial

29

visual examination, though due to bad handling in transit or defective packing

should be intimated within 3 months from the date of receipt of these articles. In

either case the damaged or defective materials should be replaced by the supplier

free of cost to the company.

d) If no steps are taken within 15 days of receipt of intimation of defects or such other

reasonable time as company may deem proper to afford, the company may without

prejudice to its other rights and remedies arrange for repairs/rectification of the

defective materials or replace the same and recover the expenditure incurred from

the deposits such as EMD, SD and performance guarantees or other monies

available with the company or by resorting to legal action.

e) However, if any advance payment had been made by the Corporation for the goods

so rejected on technical ground, rejected materials shall be returned to supplier

after receipt of suitable replacement supplies. If the supplier does not settle the

rejection within a period of 60 days from the date of notification from stores,

rejected goods shall be sent back to supplier at his risk and cost. The dispatch

documents shall be negotiated through bank to recover the advance payment

already made. Supplier shall make the payment to the bank and take possession

of dispatch documents so as to collect the materials from the Road Carrier.

2.9 Force Majeure:

The supplier shall not be liable for delay or failing to complete the Work/Supply of

Material as per Specification for reasons of Force Majeure such as Act of God, Act of

War, Act of Public Enemy, Natural calamities, Fires, Floods, Frost, Strikes. Lockouts

etc. Only those causes which have duration of more than 7 days shall be considered

for force majeure.

The vendors shall within 10 days from the beginning of such delay notify to the

corporation in writing the cause of delay. The Corporation shall verify the facts and

grant such extension of time as facts justify.

No price variation shall be allowed during the period of force majeure and liquidated

damages would not be levied for this period.

At the option of corporation, the order may be cancelled. Such cancellation, would be

without any liability whatsoever on the part of the corporation. In event of such

cancellation, supplier shall refund any amount advanced or paid to him by the

corporation and deliver back any materials issued to him by the corporation and release

facilities, if any provided by the corporation.

30


Terms and Conditions

ED/IS, Room No:251A,Vidyut Soudha, APGENCO, Khairtabad,

Hyderabad – 5000 082

Bidders are requested to fill in the blank space and upload the same as attachment while

submitting the bid on E- procurement platform, otherwise their offer will be either treated as

non-responsive or suitable cost compensated for deficiencies as deemed fit by the corporation.

01. Tender Enquiry No., date and due date :_______________________________

02. Offer/Tender No. & Date : ______________________________

03. Name of the bidder : ______________________________

0.4. Central/State Sales Tax Registration No. : ________________________

05. DGS&D’s Registration No., if any : ______________________________

(Please enclose copy of rate contract, if any)

06. NSIC/SSI Registration No., if any : ______________________________

(Copy of certificate to be enclosed)

07. Price Basis (F.O.R.) : ___________________________

08. Discount, if any : ___________________________

09. Packing and forwarding charges

(If price basis ex-works) : ___________________________

10. Excise Duty

(if exempted, copy of certificate) : __________________________

11. Sales Tax : ____________________________

(Also indicate concessional rate against form ‘C’ or State Tax concessional form)

12. Freight charges : ___________________________

13. Terms of payment. : _________________________

14. Bank charges : To be borne by seller.

15. Delivery Period : Within _________days/weeks from the

date of receipt of purchase order.

16. Whether phased delivery acceptable : _________________________

17. Mode of dispatch: :

18. Earnest Money Deposit Details :

(APGENCO reserves the right to reject/consider offers without EMD)

(if permanent EMD deposited, indicate Certificate No.)

19. Confirmation of submission of Performance Bank :

Guarantee for 10% of order value (for performance of

Equipment or otherwise as a special condition)

20. Guarantee Period : _________________________________

31

We Confirm acceptance towards the following:

21. Transit Insurance : We shall arrange suitable insurance cover at our risk and cost

22. Validity of offer : 180 days from the date of opening of bids.

23. Recovery of liquidated Damages : In case of delay in Execution of order beyond

stipulated delivery period, APGENCO reserves the right to recover from the vendor

the Liquidated Damages equivalent to 0.5% of the value of delayed material

for every week of delay or part thereof, subject to maximum of 5% of total value

of the Purchase Order.

24. Part order: : Acceptable

25 Price Variation : The prices quoted shall remain firm till execution of full order (in

case of any specific price variation formula the same shall be mentioned)

26. Rate Certificate: : It is certified that prices quoted herein are the same as applicable

to other Government Departments/ Public Sector Undertakings.

27. Guarantee Certificate : 1. The supplied Gateway Antivirus & Spam filter appliance

for 500 mail boxes should be with 3 year subscription & warranty & support(scalable to 2000

mail boxes)in High Availability mode.

2. The supplied Mail Appliance for backup for the Microsoft Exchange Server Mail Solution

(includes fully loaded tape loader appliance with min 10 tapes, necessary software & licenses)

should be with 3 years support. 3. Support for 3 years for Microsoft Exchange Server

28. Interchangeability : It is certified that the quoted items are interchangeable with the

(If applicable) items existing in APGENCO and if fails to interchange, the same shall be

replaced free of cost.

(Signature of Bidder with Name, Designation)

32


Proforma of summary price proposal

Name & Address of Bidder:

To

M/s Andhra Pradesh Power Generation Corporation Ltd

____________________________________________

_____________________________________________

Dear Sirs,

Ref: Our offer No ________dated _________against tender specification No.

___________ dated __________________.

***

We declare that following are our prices for Supply, Installation and Implementation of Microsoft

E- Mailing System in APGENCO.

Sno Description Qty UoM Rate Amount

I Microsoft Exchange e-Mail system

1 Exchange Server Enterprise Edition 2013 Single OLP 2 No

2 Exchange Server Standard Edition 2013 Single OLP 2 No

3 Exchange Server Standard Cals 2013 SNGL OLP User CAL

500 No

4 Windows Server Cals 2012 for exchange Mail accounts SNGL OLP Device CAL

500 No

5 Gateway Antivirus & Spam filter security appliance

for 500 mail boxes scalable to 2000 mail boxes

with 3 year subscription & support in High

Availability mode

2 No

6 Installation, implementation & Migration Services LS LS

II Microsoft Lync System integrated with Exchange system

1 Lync Server 2013 SNGL OLP 1 No

2 Lync Server Standard CAL 2013 SNGL OLP Device CAL

30 No

3 Lync Server Enterprise CAL 2013 SNGL OLP Device CAL

20 No

4 SQL Server Standard edition 2014 SNGL OLP 2 Lic 1 No

5 Visual Studio Professional 2013 SNGL OLP 1 No

6 X Manager License with 2 years support 1 No

7 Installation, Commissioning & Integration with exchange e-Mail including support for 3 years

LS LS

These prices are for the entire scope of work as indicated in your specification and documents,

terms and conditions mentioned in Bid Documents except deviation incorporated in the

Statement of Deviations on P.No.33

Note: The Price Columns are not to be filled here

Prices quoted are inclusive of all taxes & duties, Packing & Forwarding and Freight & Transit

Insurance and firm till completion of all Supplies including Installation & satisfactory

Commissioning.

Date Signature-------------

Place Name-----------------

Designation-----------

Company’s Seal

33


SCHEDULE OF DEVIATIONS

Bidder’s Name and Address

To

Andhra Pradesh Power Generation Corporation Ltd

___________________________________________

Dear Sirs,

Sub:- Supply of ____________against enquiry/NIT No. __ __ __ dated______.

***

We confirm that following are the only deviations and variations from any exception to specifications and tender documents for the above mentioned

subject supplies against enquiry/NIT No.________ which are irrespective of what-so-ever has been stated to the contrary anywhere else of our offer. These

deviations and variations are exhaustive. Except for these deviations, the entire supplies shall be executed as per specifications and tender documents. Further,

we agree those additional conditions, if any, found in our offer other than those stated below, save that pertaining to any rebates offered shall not be given

effect to.

____________________________________________________________________________

SL.No. Description of Deviation Ref. of page, Clause *Monetary Implications of the conditions

of bid documents in case of withdrawal

Rs. (in figures) Rs. (in words)

_____________________________________________________________________________________________________________*Note: Here the

tenderer should indicate the amount of money, if any, which he would, charge extra (i.e. in addition to the rates quoted by him) for withdrawal of his

conditions/deviations and accepting the condition as stipulated in tender documents. (Use additional sheet of the same size and format if necessary).

Signature: ___________________________

Designation:

34




Hyderabad-500045 Guide-lines for Submission of Bank Guarantee

The Bank Guarantee shall fulfill the following conditions failing which it shall not be considered

valid:

1. Bank Guarantee shall be executed on non-judicial stamp paper of applicable value

purchased in the name of bank.

2. Non-judicial stamp paper shall be used within 6 months from the date of purchase. Bank

Guarantee executed on the stamp paper of more than 6 months old shall be treated as

invalid.

3. The contents of the Bank Guarantee shall be as per the standard proforma of APGENCO.

4. The Bank Guarantee shall be executed by a nationalized bank only.

5. The executor of Bank Guarantee (Bank Authority) shall mention the Power of Attorney No.

and date executed in his/her favour authorizing him/her to sign the document or produce

the Photostat copy of Power of Attorney.

6. All conditions, corrections, deletion in the Bank Guarantee shall be authenticated by

signature of Bank Officials signing the Bank Guarantee.

7. Each page of Bank Guarantee shall bear the BG No, signature of the officer and seal of the

Bank.

8. Two witnesses shall sign mentioning their full name and address.

35

ANNEXURE –01

This Bank Guarantee has to be executed on a Non-Judicial Stamped paper worth Rs.

100/-

PROFORMA OF BANK GUARANTEE FOR SECURITY DEPOSIT

(Application to the State Bank of India and other Nationalized Banks approved in terms of the

Government of India, Ministry of Finance, Office Memorandum No. F(27)-F-1/54, dated the 25th

of February, 1965, for guarantee without deposit of the securities up to prescribed limit.)

In consideration of the Andhra Pradesh Power Generation Corporation Limited (herein after

called ‘the Corporation’) have agreed to exempt ___________________ (herein after called the

‘said contractors’) from the demand, under the terms and conditions of the P.O.No.

______________________ dt _________ made between the Corporation and M/s

________________ for supply and commissioning of _______________ (herein after called ‘the

said agreement’) of Security Deposit for the due fulfillment by the said contractors of the terms

and conditions contained in the said agreement, on production of a Bank Guarantee for Rs

_____________ (Rupees ______ ________________________ only). we

___________________ Bank Ltd., do hereby undertake to indemnify and keep indemnified the

Corporation to the extent of Rs. ______________ against any loss or damage caused to or

suffered by the corporation by reason of any breach by the said contractors of any of the terms

and conditions contained in the said agreement.

We ____________________ Bank Ltd., further agree that the guarantee herein contained shall

remain in full force and effect during the period that would be taken for the performance of the

said agreement and that it shall continue to be enforceable till all the dues of the Corporation

under by virtue of the said agreement have been fully paid and its claims satisfied or discharged

or till The Chief Engineer Electricity (Projects) certifies that the terms and conditions of the said

agreement have been fully and properly carried out by the said contractors and accordingly

discharge the guarantee, subject to however that the corporation shall have no right under this

bond after expiry of _________ (period) from the date of its execution.

We the guarantor Bank under take to pay the amount guaranteed here under or such part their

of as required with in one week of the sum being demanded by the Corporation with out referring

to the supplier and with out questioning the right of the Corporation to make such demand or

the propriety or legality of the demand.

Not withstanding anything contained in the foregoing our liability is restricted to Rs.

______________ (Rupees ____________________ only). Our guarantee shall remain in force

until __________ unless a claim under the guarantee is made against us within 6 months from

that date, all your rights under this guarantee shall be forfeited and we shall be relived and

discharged from all liabilities here under.

Further more, we________________Bank limited accept that

i. This Bank Guarantee is unconditional and absolute

ii. Claim against this Bank Guarantee will be honoured with out any delay or demur; and

iii. This Bank guarantee covers all the losses, claims, damages and costs suffered by the

Corporation against the said agreement.

We __________________ Bank Ltd., lastly undertake not to revoke this guarantee during its

currency except with the previous consent of the Corporation in writing.

Dated the ____________day of _________2007for __________________Bank Ltd.,

Signature

Designation

Address

Seal of the Bank

36

PROFORMA FOR PERFORMANCE BANK GUARANTEE

This guarantee has to be executed on Rs. 100/- Stamp paper

In consideration of The Andhra Pradesh Power Generation Corporation Limited, (herein after

called ‘the Corporation’) having at our request agreed to accept his __________________ Bank

Ltd., guarantee in lieu of cash deposit required from M/s ________________________ for

making 100% payment by APGENCO for due fulfillment by them of the terms and conditions of

the P.O.No. ------------------------------------------ made

between M/s ------------------------------ and APGENCO for -----------------------------------------

----- (herein called said agreement) during the period, or the extended period, if any, to indemnify

and keep indemnified the Corporation to the extent of Rs.________________ (Rupees

____________________________________________ only) representing 10 % of the value of

the contract against any loss or damages caused to or suffered by the Corporation by reason of

any breach by the said M/s ___________ ______________ or any terms and conditions of the

said agreement.

We _____________ ________ Bank Ltd., further agree that the guarantee herein contained shall

remain in full force and affect up to and inclusive of the ___________ date ___________ referred

to above or the expiry of the extended period, if any, and that it shall continue to be enforceable

till all the dues of the Corporation under or by virtue of the said agreement have been fully paid

and its claims satisfied or discharged or till the Chief Engineer Electricity (Projects) certifies that

the terms and conditions of the said agreement have been fully and properly carried out by the

said M/s _______________ ________________ and accordingly discharges the guarantee

subject however, that the Corporation shall have no right under this bond after the expiry of ---

-----------

We the guarantee Bank undertake to pay the amount guaranteed hereunder or such part there

of as required within one week of the sum being demanded by the Corporation without reference

to the suppliers and without questioning the right of the Corporation to make such demand or

the propriety or legality of the demand.

Not withstanding anything contained in the foregoing, our liability under this guarantee is

restricted to Rs. __________________ only. Our guarantee, shall remain in force until

______________. Unless a claim under the guarantee is made against us within 6 months from

that date, all your rights under this guarantee shall be forfeited and we shall be relieved and

discharged from

al liability hereunder.

Further more, we________________Bank limited accept that

i. This Bank Guarantee is unconditional and absolute

ii. Claim against this Bank Guarantee will be honoured with out any delay or demur; and

iii. This Bank guarantee covers all the losses, claims, damages and costs suffered by the

Corporation against the said agreement.

We ____________________ Bank Ltd., lastly undertake not to revoke this guarantee during its

currency except with the previous consent of the Corporation in writing.

Dated the ____________day of _________20 for __________________Bank Ltd.,

Signature

Designation

Address

Seal of Bank


37

BANK GUARANTEE PROFORMA FOR EARNEST MONEY DEPOSIT

This agreement has to be executed on a Non-Judicial stamped paper worth Rs.100/-

Whereas the …………………… here-in-after called (The Bidder) has submitted their bid

dated………………………….for the supply of…………………………….. (Here-in-after called “the

Bid”)……………………… know all men by these presents that

we……………………………………………………………………………. (Hereinafter called “the Bank”) are bound

unto Chief Engineer/…….……, APGENCO, Vidyut Soudha, Hyderabad. Hereinafter called “the

purchaser”) in the sum of Rs……… …………………………………… for which payment will and truly to be

made to the said purchaser, the bank binds itself, its successors and assigns by these presents.

Sealed with the common Seal of the said Bank this ……………………………………….day

of…………………………200

THE CONDITIONS OF THIS OBLIGATION ARE:

1. When the successful tenderer does not accept the order after issue of preliminary acceptance

letter/letter of indent/purchase order.

2. When the successful tenderer fails to furnish the security deposit within 30 days from the

date of issue of preliminary acceptance letter or the letter of indent or Purchase Order.

3. When tender is disqualified.

4. When tenderer alters his prices or withdraws his offer during the validity period.

We undertake to pay to the purchaser the above amount within one week upon receipt of its

first written demand without the purchaser having to substantiate his demand, without

referring to the supplier and without questioning the right of APGENCO to make such demand

or the propriety or legality of the demand provided that in its demand the purchaser will note

that the amount claimed by it is due to it owing to any of the occurrence of the above

mentioned conditions, specifying the occurred condition or conditions.

Notwithstanding any thing contained in the foregoing our liability under this guarantee is

restricted to Rs._____________ (Rupees____________________only). Our guarantee shall

remain in force until __________. Unless a claim within 3 months from that date, all your rights

under this guarantee shall be forfeited and we shall be relieved and discharged from all liability

hereunder.

Furthermore, We----------------------Bank Limited accept that,

(i) This Bank Guarantee is unconditional and absolute

(ii) Claim against this Bank Guarantee will be honored without any delay or demur and

(iii)This Bank Guarantee covers all the losses, claims, damages and costs suffered by

the Corporation against the said tender.

We _________________________ Bank Limited lastly undertake not to revoke this guarantee

during its currency except with the previous consent of APGENCO in writing.

Date the ________________Day ___________200 for _____________ Bank Ltd.,

Signature: Designation: Address: Seal:

Note: The Bank Guarantee shall be valid for a period of 270 days from the date of opening of

pre-qualification with a claim period of 3 months.


BANK GUARANTEE PROFORMA FOR PERMANENT EARNEST MONEY DEPOSIT

38

(This Bank Guarantee has to be executed on a Non-Judicial stamped Paper worth Rs. 100/-)

WHEREAS the Andhra Pradesh Power Generation Corporation Ltd. hereinafter called ‘The

Corporation’ has afforded a facility to persons submitting tenders in response to notice of the

Board calling for tenders for supply of materials or rendering of services permitting tenders who

furnish a permanent E.M.D. of Rs.2,50,000/- in the shape of Cash/Govt. Securities or Bank

guarantee in lieu of cash to have their tenders considered without separate payment of earnest

monies with each tender. Whereas the ……………… has offered the guarantee of this Bank,

the………… Bank towards the fixed Earnest Money Deposit and the Corporation has agreed to

accept the same and the obligations of the tenderer have been incorporated in agreement

dated………… which shall be read as part of this guarantee. We……………. Bank Ltd., do hereby

undertake to indemnify and keep indemnified the Andhra Pradesh Power Generation Corporation

Ltd. against any loss or damage caused to or suffered by the Corporation by reason of any breach

of the tenderer aforementioned of any terms and conditions of any of the tender quotations or

the tenders submitted by the tenderer which are considered by the Corporation in accordance

with the terms of the agreement dated…………. Of the contract entered into pursuant to such

tenders.

We ………………………. Bank Ltd., further agree that the guarantee herein contained shall

remain in full force and effect up to and inclusive of the………………… and that it shall continue to

be enforceable till all the terms and conditions of the Corporation under or by virtue of any of the

said tender quotations or tenders or contracts have been fully compiled with and its claims

satisfied, or discharged or till the Chief Engineer, certifies that the terms and conditions of the

said tender quotation have been fully and properly carried out by the said M/s

…………………………………………….. and accordingly discharges the guarantee object, however that the

Corporation shall have no right under this bond after the expiry of ……………………. (period) from

the date of its execution. The guarantor bank undertake to pay the amount guaranteed here

under or such part thereof as required within one week of the same being demanded by the Board

without reference to the supplier and without questioning the right of the Corporation to make

such demand or propriety or legality of the demand. We …………………………………. Bank Limited lastly

undertakes not to revoke this guarantee during its currency except with the previous consent of

the Corporation in writing.

Furthermore, We----------------------Bank Limited accept that,

(i) This Bank Guarantee is unconditional and absolute

(ii) Claim against this Bank Guarantee will be honored without any delay or demur;:

and

(iii) This Bank Guarantee covers all the losses, claims, damages and costs suffered by the

Corporation against the tenders submitted by the above firm.

Notwithstanding anything contained in the foregoing our liability under this guarantee is

restricted to Rs.2,50,000/- (Rupees two lakh twenty five thousands only). Our guarantee shall

remain in the force until…………. Unless a claim under the guarantee is made against us within 6

months from the date, all your rights under this guarantee shall be forfeited and we shall be

relieved and discharged from all liability hereunder.

Dated……………………… day of….…………… for ……………………… Bank Limited.

Signature………………………………………… Designation……………………….

Address……………………………………………………..Seal……………………………….

Note: The Bank Guarantee shall be valid for a period of 3 years from the date of submission with

a further claim period of 6 months.

39

Annexure – 02

Declaration Regarding Clean Track Record

To


APGENCO ERP Building, GTS Colony Kalyan Nagar, Yousufguda Hyderabad-500045

Sir,

I/We have carefully gone through the Terms & Conditions contained in the Tender

Specification No: _______________. I hereby declare that my company/ Consortium Partners has

not been debarred/ blacklisted by any Central or State Government/ Semi Government Departments

or Organizations in India for non-satisfactory past performance, corrupt, fraudulent or any other

unethical business practices during the past 5 years. I Further certify that I am competent officer in

my company to make this declaration.

Yours faithfully,

[Signature of the Bidder]

Printed Name

Designation

Seal

Date:

Business Address.;

40

Annexure- 03

TURNOVER DETAILS

Relevant documents are to be uploaded as attachment

S.No Year Item Name No’s Sold Amount (Rs in Lakhs)

1 2013-14

2 2012-13

3 2011-12


Printed Name

Designation

Seal

Date:

Business Address.;

41

Annexure -04

LIST OF MAJOR CUSTOMERS

(The satisfactory performance certificates issued by the Client are to be uploaded as attachment )

S.No Customer Full

Address

Year of

Supply

Item Name Contact Details

with phone

numbers


Printed Name

Designation

Seal

Date:

Business Address.;

42

Annexure -05

BIDDER INFORMATION

1 Name of the Organization

2 Year of establishment

(enclose certificate of incorporation

issued by registrar of companies with out

fail)

3 REGISTERED office address

4 Phone Number

5 Fax No

6 e-mail

7 Total no of branch offices in AP

8 Total no of support engineers at

A Head office (No)

B Branch Office(No)

9 Whether manufacturer? If Yes, provide relevant

document

10 Whether Authorized Dealer/ Service

provider

If Yes, provide relevant

document

11 Authorized Nominated person Name &

Mobile Number and Office Phone Number