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TRANSCRIPT
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Communication Building
Building Emergency Response Team (BERT)
Manual
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A Word of Thanks
This document has been adapted from the Emergency and Evacuation Plan written
by Bill Shupe, Department of Information Management Systems, and the Building
Emergency Response Team Program written by the SIUC Center for
Environmental Health and Safety.
We used CASA’s Bert Emergency Manual written by Bret Simon and Fred
Isberner to write our manual.
We also want to thank Derek Naylor for all his help in getting the floor plans done.
Table of Contents
Emergency Phone Numbers .................................................................. 4
CMCMA Building BERT Team ............................................................ 4 Introduction ........................................................................................... 5
Organization .......................................................................................... 6
Internal Organization ........................................................................ 6 External organization ........................................................................ 7
Communication .................................................................................... .7
Warnings .......................................................................................... .7 Communicating with Emergency Personnel ..................................... .8
Communicating with faculty, staff, and students ............................. ..9
Sources of Information ..................................................................... 10 Knowledge and Skills ........................................................................... 10
Knowledge ....................................................................................... 10
Skills ................................................................................................ 11 Fire ....................................................................................................... 11
Fire Doors and Elevators .................................................................. 11
If smoke or fire is observed or reported ............................................ 11 When the Fire alarm sounds ............................................................. 12
Once Outside .................................................................................... 12
Tornado ................................................................................................ 13 A tornado watch is issued................................................................. 13
A tornado warning is issued ............................................................. 13
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Earthquake ............................................................................................ 15
When Shaking is felt in the building ................................................ 15 Chemical Release ................................................................................. 15
A hazardous spill has occurred in your building. ............................. 15
A hazardous spill has occurred near your building ........................... 16 Medical ................................................................................................. 16
Bomb Threat ......................................................................................... 17
Questions to Ask the Caller .............................................................. 18 Active Shooter…………………………………………………….…...20
Appendix A .......................................................................................... 21
Bert Startup Organizational Checklist .............................................. 25 Appendix B .......................................................................................... 21
University Emergency Operation Center .......................................... 21
Appendix C .......................................................................................... 23 CMCMA Building Floor Plans ........................................................ 23
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IMPORTANT CAMPUS EMERGENCY PHONE NUMBERS
Campus Police 911 (Emergency calls)
Department of Public Safety 453-2381 (Non Emergency calls)
Center for Environmental Health 453-7180 and Safety
Plant and Service Operations 453-3621
Please report all emergencies to the Dean’s Office 453-4308
COMMUNICATIONS BUILDING BERT TEAM
Communications Building 2006 Building Emergency Response Team members
Location Name Status Office
Number Direct Line
Central Office Phone
e-mail Home Phone
First Floor
Dean’s Office Gary Kolb Team
Leader 1013 3-3267 3-4308 [email protected]
529-1823
Dean’s Office LaVon Donley-
Cornett Member 1012 3-7473 3-4308 [email protected]
985-5519
Dean’s Office Chris Collin Member 1012 3-7709 3-4308 [email protected] 893-4796
Radio-Television
Theresa Strack Member 1048 6-7555 6-7555 [email protected] 687-9242
Radio-Television
Jean Elder Member 1050F 6-5454 6-7555 [email protected] 457-7051
Journalism Karen Waldron Member 1202G 3-3262 6-3361 [email protected] 687-1545
Journalism Sherida Evans Member 1202 6-3361 6-3361 [email protected] 684-5415
Journalism Bill
Recktenwald Member 1224 3-3289 6-3361 [email protected] 264-5136
Daily Egyptian Debbie Clay Member 1263 6-3305 6-3311 [email protected] 937-2084
Daily Egyptian Sherri Killion Member 1263A 6-3361 6-3311 [email protected] 426-3783
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Cinema & Photography
Lyle Fuchs Member 2169 3-1494 3-2365 [email protected] 985-8365
Cinema & Photography
Chris Parr Member 2169 3-1479 3-2365 [email protected] 684-3038
Cinema & Photography
Rhonda Rothrock
Member 1101 3-2365 3-2365 [email protected] 684-6605
Broadcasting Delores Kerstein
1003A 3-6183 3-4343 [email protected] 993-8581
Broadcasting Chester Hood Member 1003F 3-6178 3-4343 [email protected] 549-1090
Broadcasting Jeff Williams Member 36 3-6170 3-4343 [email protected] 867-2061
Broadcasting Beth Spezia Member 910 S. Forest
3-5595 3-5595 [email protected] 988-9379
Broadcasting Tony Arida Member 910 S. Forest
3-5595 3-5595 [email protected] 309-264-
5271
Broadcasting David
Schultheis 1069 3-6171 3-4343 [email protected]
327-4868
Theater Scott Elliott Member 1033 3-5741 3-5741 [email protected] 457-7577
Theater Robert
Holcombe Member 1035 3-7593 3-5741 [email protected] 967-3698
GMRC Laura German 803 S.
Oakland 3-6876 3-6876 [email protected]
549-4899
Second Floor
Speech Brenda Prell Member 2002 3-2291 3-2291 [email protected]
Speech Nathan Stucky Member 2008 3-2291 3-2291 [email protected] 457-6007
Basement
Basement Computer Lab
Eric Rowan Member 9 3-6225 3-6108 [email protected] 967-7169
Computer Lab Mark Stoeffel 9G 3-8464 3-4308 [email protected] 555-9124
Introduction
The information in this manual could save your life.
It could also save the lives of your students and coworkers.
Preparing for an emergency gives you the knowledge, skills, and confidence
necessary to handle emergency situations wherever they arise--at work, at home, or
on the soccer field. Even if you are not a BERT team member, we encourage you
to read and learn the information contained in this manual. If an emergency does
arise, you will be better prepared to act. Ultimately, we would like all faculty and
staff to serve as BERT team members at some time.
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As a BERT team member, the information you need can be arranged into four
categories: organization, communication, knowledge, and skills. Organization and
communication can be further divided into internal and external. For example,
there are lines of communication within CMCMA and other lines involving the
whole campus or community. Knowledge and skills can be likewise divided into
general and specific. Having knowledge of the building floor plan is useful in any
emergency whereas where to go during a tornado is specific knowledge useful only
for severe weather.
Each of these topics will be covered in this manual. Our goal in producing this
document is to provide BERT team members, faculty, and staff with an easy-to-
read, useful, and concise reference. It is not meant to be a comprehensive resource;
it is intended to provide you with the basic information required to respond
appropriately in a variety of emergency situations. Much more information on
personal and public safety can be accessed on the SIUC Department of Public
Safety and Center for Environmental Health and Safety websites.
http://disaster.dps.siu.edu/
http://www.cehs.siu.edu/disaster
Organization
Internal Organization
Organization of the Building Emergency Response Team will vary from building
to building. The Center for Environmental Health and Safety (www.cehs.siu) has
developed a BERT Start up Organizational Checklist (see Appendix A). In the
Communications building, the organization is rather straightforward. There is one
BERT team leader for the entire building. Currently, that person is Gary Kolb.
In addition to the BERT team leader, each floor has BERT team members. One of
these persons may be designated as primary. The roles and responsibilities may be
the same for each team member, but the designation may facilitate communication
procedures during an emergency. The primary will be the first to be called in an
emergency; this person will then disseminate information to other team members
on their floor. All BERT team members respond directly to the BERT team leader.
The BERT team members are listed on page three and four of this document.
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External Organization
Emergencies may be restricted to a particular building (e.g., fire, chemical spill),
but often they are campus-wide and may require the involvement of building and
emergency services. In such a case, the BERT organization extends beyond the
Communications building and involves other campus and community resources.
In the event of a major disaster, the University will convene the University
Emergency Operation Center (UEOC), which will be located at the Department of
Public Safety Office in Building A, Washington Square. The University has
established this center as the central point to direct all emergency operations during
major emergency situations (see Appendix B for Organizational Chart). The
UEOC is comprised of representatives from a variety of campus facilities and
departments. The BERT team leader will be provided with information and
directions from the UEOC.
It is unlikely that BERT team members will be involved directly with the UEOC.
This information is provided only so that you may better understand the
organizational relationships among the various SIUC services that may respond in
an emergency situation.
Communication
A critical aspect of disaster and emergency preparation is the organization of an
effective and reliable communications system. Warning information may need to
be communicated quickly throughout campus. A disaster may render normal
channels of communication inoperable. Vital information may need to be passed
on from administrators to faculty, staff, and students. To achieve all this, a clear
and well understood system of communication needs to be in place.
Warnings
To begin, consider that emergencies may arise in three different ways:
Public Warning (e.g., tornado, fire)
Building Warning (e.g., chemical, bomb threat)
No Warning (e.g., earthquake, medical, tornado)
Each of these situations presents different communication concerns and requires a
means of getting information to and from BERT team members, faculty, staff, and
students.
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Public warning: When the fire alarm or emergency siren sounds, all personnel
receive warning of an imminent threat to life. Your role as a BERT team member
is immediate and clear. Follow the procedures indicated for the specific emergency
situation found later in this manual.
Building Warning: The Communications building internal emergency
communication system may be activated as necessary. Emergencies limited to our
building may require notification of BERT team members prior or concurrent to
involvement of outside agencies.
If the threat is campus-wide, the SIU Department of Public Safety’s
telecommunicator will initiate the Emergency Notification System. This will be
accomplished through a series of conference calls. Twenty-five areas will be
contacted simultaneously. There will be three conference calls to reach the 75 areas
on campus.
The area in the Communications building assigned to receive this call is the Dean's
Office reception area. When the conference call is answered, there will be a
recorded message ("Stand by for an Emergency Message"). This message will be
repeated for 50 seconds to allow all parties to answer the conference call. At the
end of the prerecorded message, emergency information and instructions will be
given to all persons on the line.
Once the call has been received in the Dean’s office, the information is then passed
to BERT team leaders and members by telephone or voice. The BERT team
members then communicate the necessary information to their Bert team contacts,
students, faculty, and staff on their floor.
No warning: The primary example of a no-warning emergency is an earthquake. In
such cases (unless an isolated injury), communication through BERT channels is
still recommended. Whenever possible, communications to, from, and within the
building should be through the BERT team leader.
Communicating with Emergency Personnel
Under ideal circumstances, information will be communicated quickly and
accurately from BERT team members to the BERT team leader and from the
BERT team leader to emergency personnel. Maintaining this line of
communication helps to ensure that miscommunication is avoided. However, under
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real emergency conditions, following this chain of communication may not be
possible or practical.
If you have information about the emergency that is vital for emergency personnel,
you or an appointed person should proceed immediately to entrance that the
emergency personnel was directed to use. Stand outside the door and watch for the
emergency vehicle you have called. You should be prepared to identify yourself
and provide the following information:
The location & type of emergency
The number of people involved and the extent and severity of any injuries
The presence of any potential hazards that must be considered
Communicating with faculty, staff, and students
When faced with an emergency situation, BERT team members may have to
communicate vital information to faculty, staff, and students. While this may
sound simple, the pressure of responding in an emergency can make even the
simplest task surprisingly difficult. For this reason, we encourage you to rehearse a
―script‖ for each of the emergency situations you are likely to encounter.
In general, there are three things you need to communicate to others in an
emergency:
1. You must identify yourself,
2. Describe the nature of the emergency, and
3. Provide appropriate instructions.
For example, when entering a class that is in session, you might say…
―Excuse me; I’m from the Building Emergency Response Team. A tornado
warning has just been issued, and everyone in the building must move immediately
to a storm safe area. Please go down to the ground floor using the stairwell down
this hallway (pointing in the appropriate direction). Another BERT team member
should be on the ground floor to provide more information.‖
Or
In the event of a bomb threat (don’t start a panic by mentioning a bomb)…
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―Excuse me; I’m from the Building Emergency Response Team. We have been
ordered by the police to immediately evacuate the building. Please exit the building
following the classroom map and move out the appropriate exits and gather
together in the North and South parking lots with your instructor or Bert team
member who will take attendance to make sure all have exited this area.‖
Your goal is to be polite but authoritative. Your voice, tone, and body language
should convey the seriousness of the situation without also causing panic. Avoid
confrontation: if someone refuses, simply advise him or her that you are required
to notify campus police of their decision.
Sources of Information
For current severe weather information, a radio that receives NOAA frequencies
can be useful. If power and a computer are available, current advisories, warnings,
and even storm radar tracking can be accessed through the regional National
Weather Service Website at http://www.crh.noaa.gov/pah.
Local emergency information may be available on the emergency public service
radio frequency at 1620 AM or WSIU at 91.9 FM.
Knowledge and Skills
BERT team members need to know how to respond to fire, tornado, earthquake,
and a number of other emergency situations. Each of these requires special skills
and knowledge, but there are general skills and knowledge that are necessary to
respond effectively to all emergency situations. Below are brief lists of essential
knowledge and skills for all faculty and staff.
Knowledge
Building floor plans, including all exits, location of offices, etc. (See
Appendix C)
Location of faculty, staff, and students
Special needs of faculty, staff, or students with disabilities
Location and identifications of other BERT team members
Channels of Communication
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Location and nature of high risk areas labs, chemical store rooms, etc.)
General emergency guidelines (e.g., do not use the elevator)
Skills
Remaining calm
Providing leadership
Giving directions
Acting quickly and decisively
Accessing all areas of the building
Using building emergency equipment (fire extinguishers, first aid kits,
defibulators)
Providing basic first aid and CPR
While many of these items may seem simple, learning them will make you far
more prepared to deal with an emergency. The following sections contain
information for specific emergency situations.
FIRE
Fire Doors and Elevators
Please note the location of all fire doors. These are the large black double-doors in
the hallways on each floor. These doors must be closed manually during a fire or
fire drill—they will not close automatically. Once closed, they may be opened
from either direction for access, but they should remain in the closed position and
should not be propped open.
The elevator in the Communications building will continue to operate when the
alarm is activated. Nonetheless, use of the elevator should be avoided so that it
may be available for disabled persons.
If smoke or fire is observed or reported
Call 911from a phone, not a cell phone, pull the nearest fire alarm, and initiate the
evacuation procedures listed below.
Send a BERT team member to the street to direct the Public Safety Officer and/or
Fire Department personnel as they arrive at the building.
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Assess the situation. If safe to do so, extinguish the fire with portable
extinguishers, but only if you have been trained in their appropriate and safe
operation.
If the fire cannot be extinguished through these means, confine the area by closing
doors and assist in evacuating the building.
When the fire alarm sounds
Instruct all students, faculty, and staff to evacuate the floor using the nearest
stairwell, when necessary, that is free of smoke. Do not use elevators. Working as
a team, BERT members should check every room on the floor, including the
restrooms.
In the unlikely event that ALL stairways are impassable, or if trapped by fire or
smoke, look for a room with a window that is free of smoke. Close any doors
between the smoke and your location. Stuff clothing or rags in any openings
around the door to prevent smoke from entering. Open the window and call for
help. If the phones are working, call 911. A sign or clothing may be hung out the
window as a signal to fire department personnel. If the window does not open, hold
a sign up in the window. If smoke is being drawn into the room, close the window.
Keep your head near the floor if breathing becomes difficult.
Ensure that all students and staff who need assistance are helped to evacuate the
building.
If accessible, turn off all electrical power, gas or liquid systems in labs in your
area.
Once outside
Assemble personnel away from the building at the predetermined assembly
locations. For the Communications building, these are the North and South parking
lot. Do not let people congregate in the circle drive; emergency vehicles will need
to use this area. Once assembled, BERT team members will conduct a survey to
verify that all faculty, staff, and students have safely exited the building. If you
believe that someone is still inside the building, notify the BERT team leader, Fire
Department, or Public Safety officials. DO NOT REENTER THE BUILDING
YOURSELF.
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If missing persons are relocated and accounted for, notify the BERT team leader or
other emergency official immediately.
The Department of Public Safety or Carbondale Fire Department will determine
whether it is safe to reenter the building. Wait for instructions from the BERT team
leader before releasing, relocating, or returning personnel.
Tornado Tornadoes and severe storms are frequent occurrences in Southern Illinois. While
forecasting and predicting of severe storms have improved, do not assume that lack
of public warning (i.e., the sirens have not gone off) means there is no danger.
Tornadoes and severe winds can arise suddenly and without much warning. When
severe storms threaten, be prepared to take action.
A tornado watch is issued
The National Weather Service (Kansas City, MO) has determined that conditions
are right for a possible tornado in the Southern Illinois area, including Carbondale.
The Department of Public Safety Emergency Notification System will be activated.
The BERT Team leader should notify all BERT Team Members of the potential
for a tornado.
The BERT Team Leader and BERT Team members should ensure that all students
and staff are alerted to the potential danger.
Window blinds should be lowered on all windows to prevent flying glass.
Stay alert for a possible upgrade in the watch to a warning.
A tornado warning is issued
The National Weather Service (Kansas City, MO) has determined that conditions
are right for a possible tornado in the Carbondale area. The Department of Public
Safety will activate the Emergency Notification System to alert the campus.
If a tornado has been sighted nearby, the City of Carbondale will activate the
emergency sirens. This is your indication to take cover immediately. A tornado has
been sighted nearby (3-5 minutes steady blast from SIUC's sirens) or notification
has been received from the department of Public Safety Emergency Notification
System.
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Anyone hearing the siren (a 3-5 minute steady blast) should place the building
Telephone Emergency Alert System into operation by calling the Dean's Office at
453-4308.
The siren may not be heard by all personnel in the building, and the internal
emergency notification will be activated. When the siren is sounded (a wavering
tone), immediately notify all students and staff that they should gather keys,
purses, coats, etc. and take cover in the designated storm safe zones located in the
basement. See the attached floor plan for the location of these areas. Close doors to
offices and classrooms as you leave.
In addition, following the guidelines below will help to ensure your safety.
Go to the stairs leading to the basement quickly and do not stand or
gather in front of windows in the hallways.
Don’t gather in the stairwells.
Once evacuated, close the doors to offices and classrooms with
exterior windows.
Do not use elevators; electrical power failure may occur.
Avoid auditoriums, large lounge areas or other rooms with long roof
spans and few supporting beams.
Avoid corridors that may become wind tunnels. These are corridors
with exterior doors allowing direct exit outside.
Direct disabled persons in your assigned area to exits and appoint person(s) to
assist them down stairwells and/or through doors.
Turn off all electrical power, gas or liquid systems in each lab, when possible.
Conduct a survey of the area to insure that all personnel have been evacuated.
If available, bring your BERT backpack or emergency flashlights and battery-
powered radio.
Remain in storm safe areas until instructed by the BERT team leader. Sirens will
not be used for an all clear signal.
See the building floor plans in Appendix C for storm primary safe zones in the
basement and secondary safe zones first floor and storm safe staircases.
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If you do not have time to get to a designated safe zone, try to get to any interior room away from glass.
Earthquake
When shaking is felt in the building
When the shaking starts, take cover immediately and urge others to do likewise.
If you must evacuate, have BERT team members check that the stairwells are
passable to at least the next floor closer to the ground level. Instruct personnel to
gather keys, purses, coats, etc., but to wait in a safe location until the evacuation
signal is given.
Bert members should carry your first aid kit with you.
Do not let personnel congregate in the corridors.
When clear to relocate, instruct personnel to exit the building and gather in the
predetermined assembly areas: the North and South parking lots.
Check that all areas, including restrooms, are empty. Start with areas farthest from
the stairwells in use and search toward the stairwells.
Be the last to leave your floor.
Once at the assembly point, provide leadership and guidance to those gathered.
People will naturally want to leave the area to find family members. Remind
everyone that roads and bridges may not be passable and power lines will be down.
Listen to the radio for information on passable travel routes and an assembly
location for emergency shelter, food, and medical attention. Watch for signs of
shock and disorientation and provide medical attention or instructions as necessary.
Chemical Release
A hazardous spill has occurred in your building
Remove all personnel from the area immediately.
Call 911 to report the spill. Be prepared to give the type and amount of chemical
involved, as well as the extent and number of any injuries.
If anyone has been contaminated, remove the affected clothing and flush skin with
large quantities of water. Seek medical attention as soon as it arrives.
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If the entire floor must be evacuated, instruct personnel to exit the building using
the nearest stairwells and assemble at the North and South parking lot.
Be the last to leave your floor.
A hazardous spill has occurred near your building Notification of a major
chemical spill affecting your building will most likely come from the Emergency
Notification System, the Fire Department, the Facilities Operations Center (PSO),
or the Department of Public Safety. Follow any directions given by them. Your
building’s occupants will either be instructed to evacuate or shelter in place.
If directed to evacuate, remember to evacuate UPWIND of the spill site.
If directed to shelter in place, call Plant and Service Operations to shut off all
ventilation systems that bring outside air into the building. Close all doors and
windows. Stuff any openings around doors, windows, air ducts, or ventilators with
cloth or paper to prevent vapors from entering.
Shut off all sources of gas or other chemicals in labs. Do not use any type of fire
ignition apparatus (cigarette lighters, etc.)
Wait for further instructions from officials.
Medical
Medical emergencies, while usually more limited, can be as serious and as
frightening as any natural disaster. Remaining calm and acting swiftly may be
essential to prevent loss of life. First aid and CPR training is highly recommended
for all faculty, staff, and students.
Do not leave the injured/ill person except if necessary to summon help.
If injury or illness is severe or life-threatening call 911.
If injury or illness is not life threatening call Public Safety at 453-2381.
Do not move the person unless he or she is in immediate danger (e.g., fire,
chemical exposure). Depending upon the nature and severity of the injury, moving
a person may worsen their condition.
Provide first aid or CPR if trained and qualified. In general, conditions that require
immediate action include
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Severe bleeding
Loss of breathing
Poisoning
Shock
Cover the person with a coat or blanket to help prevent shock until assistance
arrives.
Be aware that exposure to an injured person’s blood may expose you to some
blood-borne illnesses. If you have been exposed to blood or other bodily fluids,
inform emergency personnel when they arrive.
Bomb Threat The possibility of a bomb threat may arise at any time. Because of the potential
danger to the public, it is imperative that each member of the University respond to
the situation in the safest and most efficient manner. Therefore, it is necessary that
the following procedures be carefully followed, except in those instances where the
situation may dictate a different course of action. The University requires all areas
affected by a bomb threat to be evacuated until a decision is rendered to resume
normal activities. The Department of Public Safety will determine any exception
to the mandatory evacuation order. An exception may be granted based upon
location of the threat and available intelligence information. Should an actual
bomb detonate, the area affected will be secured until the University resumes
normal operations.
Any member of the University receiving notice of a possible bomb should attempt
to get as much information as possible from the caller. Callers may not stay on the
line long enough to answer all of the questions listed below, but it is important that
as much information as possible be obtained to assist the searchers. In addition, to
questioning the caller, the person receiving the call should make note of any
background noises that could help identify or locate the caller or indicate whether
the call is a prank.
Questions to ask the caller:
When is the bomb going to
explode?
Did you place the bomb?
Why?
Where is it right now? What will cause it to
explode?
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What does it look like? What is your address?
What kind of bomb is it? What is your name?
When the call is over, do not hang up. Place the call on hold or lay the phone
down and use another phone not a cell phone to:
Call 911.
Immediately jot down the exact wording of the threat or any information given by
the caller.
Notify the BERT team leader of the situation.
The Communication building emergency phone tree will be activated. Be prepared
to evacuate the building.
Specific conditions may require special action. Depending upon the nature of the
threat (e.g., location of the bomb), some stairwells may not be used.
This is one emergency situation where cell phones and two-way radios should not
be used. Some explosive devices may be triggered by use of these radio signals.
However, once 300 feet away from the building, use of those items may be
resumed unless otherwise directed by emergency responders.
In conjunction with the evacuation process, instruct all building occupants to
search their area(s) for suspicious or out of place items as they prepare to leave.
The best person to search an area is the person most familiar with that area. A
quick cursory inspection may reveal suspect items. Searches should be conducted
as follows:
Stop, listen and smell for anything unusual.
Start at a corner of the room and search from the floor to the waist, all of
the way around the room. Then search from the waist to the ceiling.
Last, look at the ceiling for missing or moved ceiling tiles.
BERT members should search the common areas and restrooms (trash
cans) as they move through the floors.
If a suspicious item is located, DO NOT ATTEMPT TO TOUCH,
MOVE, SMELL, OR OTHERWISE DISTURB it. Any items located
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should be reported immediately to the police or other emergency
response personnel.
If a suspicious device is located, stop all searching and immediately leave
the area, informing others to do so. Try to prevent anyone else from
entering the area.
Remember that the exterior areas around the building should also be searched,
including shrubbery, trash cans, planters, vehicles parked nearby, etc.
BERT members should be prepared to alter designated meeting place locations as
needed for safety purposes. Those BERT members assigned to organize persons at
the meeting place should search those areas for secondary explosive devices that
may be located there.
All persons should report any unusual items, persons, or activities observed before,
during, and after a bomb threat.
A bomb threat obviously will disrupt scheduled classes, especially during an exam
or clinical or lab activity. Many faculty cancel the class and resume at the next
scheduled time.
However, a faculty member may choose to relocate and continue a class after
evacuation for the bomb threat. Should you wish to relocate your class, be
prepared to immediately instruct your students of your intention and to convene in
the parking lot and await your arrival with the alternate location. You then must
request security (453-3771) to call Admissions and Records – Scheduling (453-
2960). (With the abundance of cell phones, accessing a phone may not be a
problem, make sure you are at least 300 ft. away from the building; however,
security may have their hands full.) At Admissions and Records ask for the
Scheduling Coordinator, currently Marty Will. Security will verify the bomb
threat and Marty or someone at scheduling will work with you to identify an
appropriate alternate location to reconvene your class. There are no guarantees on
the amount of time this process may take. Use your best judgment.
If the bomb threat is during Final Exam week, you can use this procedure to
reschedule your final exam. According to Admissions and Records, the last exam
period on the last day of finals is held open for rescheduling. Scheduling will
confirm the time and location so you can inform your students.
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Active Shooter (Workplace Violence)
If you are involved in a situation where someone has entered the area and started
shooting; the following are a list of actions that are recommended.
1. Exit the building immediately.
2. Notify anyone you may encounter to exit the building immediately.
3. Report to your building assembly areas which for a shooter incident only is
Morris Library
4. Notify Department of Public Safety at 911 or if using a cell phone 453-3771.
5. Give the Communications Specialist the following information:
a. Your name
b. Location of the incident (be a specific as possible)
c. Number of shooters (if known)
d. Identification of shooter (if known)
e. Number of persons who may be involved
f. Your location
If you are directly involved and exiting the building is not possible, the following
actions are recommended:
1. Go to the nearest room or office.
2. Close and lock the door.
3. Cover the door windows.
4. Keep quiet and act as if no one is in the room.
5. DO NOT answer the door.
6. Notify Department of Public Safety at 911 or if using a cell phone 453-3771.
7. Give the Communications Specialist the following information:
a. Your name
b. Your location (be as specific as possible)
c. Number of shooters (if known)
d. Identification of shooter (if known)
e. Number of persons who may be involved
8. Wait for SIU Police to assist you out of the building.
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Appendix A
BERT Start up Organizational Checklist
B.E.R.T. STARTUP
ORGANIZATIONAL CHECKLIST
Organize your B.E.R.T. team by accessing the complete list of personnel signed up for the B.E.R.T.
program at http://www.bert.siu.edu/bert_directory.html. If a Team Leader is indicated for your
building, that Team Leader should initiate the first meeting of all personnel signed up. If no Team Leader is indicated, Members should contact each other to schedule a first meeting. A Team Leader
should be chosen for each group as soon as possible after meeting. Team leaders may be selected in a
number of ways, i.e. by member vote, by selection of Department(s), or by other appointment; however, only one Team Leader should be chosen for each building, section or wing. The intent is to
have all personnel in your building working together to form one team.
At or prior to the first meeting, begin a B.E.R.T. Notebook, preferably a 3 ring binder with pouches.
The list of all members can be downloaded from the website above and placed in the front of your
notebook for easy access. Highlight the B.E.R.T. members from your building.
Develop a regular meeting schedule to begin work on identifying resources and potential problems in
your areas. Also, identify additional personnel who can help/be a back up for B.E.R.T. Members if
possible.
Obtain simple floor plans for your building. If not already posted, these can be obtained from Plant
and Services Operations.
Identify a primary and a secondary (may be a window) evacuation route for all rooms. Some
buildings already have these identified, along with procedures to follow during an evacuation. If your
building does not, a model plan can be obtained at www.cehs.siu.edu.
As soon as your TEAM has agreed upon the basic rapid building evacuation plan, mark the
evacuation routes on the floor plans and PROMINENTLY POST copies of the plan on the walls near the exits or other public areas. Orient the floor plan so that it correctly points in the right direction
for emergency exits (North points North, South to South, etc.)
Begin developing a comprehensive all-hazards building disaster/emergency plan which outlines the response B.E.R.T. members have planned for emergencies. At a minimum, each plan should include:
A telephone notification tree for work hours and for after-hours, weekends & holidays. This tree
should include emergency phone numbers to contact, including 911 plus non-emergency numbers for police, fire, ambulance, Facilities Operations Center (F.O.C.), Center for Environmental
Health & Safety (C.E.H.S), etc.
An established gathering point outside the building in a safe, convenient area close by for staff/students to gather after an emergency or drill so a headcount can be taken.
Procedures to follow during the following emergencies:
22
Bio-terrorism threat or occurrence Fire
Bomb Threat Medical Emergency Chemical Spill Tornado
Earthquake Utility Failure
Identify persons needing assistance, resources, hazards, and utility shutoff locations present in the
building. Persons with disabilities that may need help with evacuation should be identified and
listed. Persons who are willing to assist those disabled persons should be pre-identified.
It is important that B.E.R.T. Members know the correct procedures for transfer/evacuation of persons with disabilities and any other type of special assistance
students and staff may need in the area.
Resources can include: Personnel who have key access to areas that may need to be addressed during
emergencies. (NOTE: some areas will remain off limits for security reasons and
should not be considered as designated shelter areas.)
Personnel that may have training that could be beneficial during emergencies, such as first aid, CPR, building assessment, knowledge of chemicals, emergency procedures,
etc.
Personnel or office areas that have items that could help during specific emergencies, such as tools, blankets, first aid kits, fire extinguishers, etc.
Hazards could include:
Chemicals stored or used that are flammable or toxic. Machinery that could be disabled or dangerous if not shut down properly.
Obstructed exit ways, hallways, etc.
Ensure that each B.E.R.T. Team Leader and Member, Department Head or Administrator of your building has a copy of the building Disaster/Emergency Plan and is familiar with plan content.
Periodically send out educational materials about disaster/emergency situations and response to all staff in your area (available through the B.E.R.T. Subcommittee). If possible, conduct training
sessions for staff members in your area. B.E.R.T. Subcommittee members are available upon request
to facilitate staff training.
Attend B.E.R.T. training workshops and distribute relevant materials obtained to staff in your area as
appropriate. These workshops will cover topics directly related to how to develop a plan, implement
the plan in your area, obtain necessary items, and attempt to answer questions concerning the safety of personnel and buildings, etc.
Contact the B.E.R.T. Subcommittee via the internet site for assistance as needed at www.cehs.siu.edu.
Utilize mock drills to rehearse B.E.R.T. members’ respective roles in preparation for real
emergencies.
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Appendix B:
University Emergency Operation Center President's Office
Chancellor's Office
Disaster Resource
Coordinator
Disaster
Recovery
Plan
Center for Environmental
Health & Safety
Plant & Service
Operations
Public Affairs
Department of
Public Safety
Information Technology
Student Health
Programs
Finance
Recreation Center
Housing
Counseling Center
B. E. R. T.
Committee
Drill
Committee
Inventory
Committee
Communications
Committee
Volunteer
Committee
Media
Committee
Building Emergency
Response Teams
B. E. R. T.
________________Daily Management of
Emergency Procedures
in Campus Buildings
by Employee Volunteers
Primary Responders_______________________________
Pre-Identified Departments
Trained to Respond and Provide
Emergency Assistance
Disaster Preparedness
and Response Committee______________________________
Oversees the creation, maintenance,
and continuity of the plan
24
Appendix C:
CMCMA Building Floor Plans
Communication Building, Basement, 1
Communication Building, Basement, 2
Communication Building, First Floor, 1
Communication Building, First Floor, 2
Communication Building, First Floor, 3
Communication Building, Second Floor, 1
Communication Building, Second Floor, 2
910 S. Forest Guide