Giddens School Board of Trustees 2013 - 2014 Work Plan

Introduction The board's workload this year consists primarily of efforts to implement the NWAIS recommendations to complete our re-accreditation next summer and efforts to search for the next Head of School. We will be reviewing and, as needed, updating our strategic plan, which will guide our school for the near term to allow for a sustained long term. We will develop a 3 - 5 year financial plan, including an investment policy, to ensure adequate stewardship of the resources entrusted with us. We will create and execute an effective fundraising and development plan so that we can continue to live up to our vision and values of inclusiveness and, at the same time, be thankful for the generosity of so many in our community who give so selflessly to our cause. We will evaluate our facilities needs and make recommendations that are consistent with our strategic plan and our vision for the future. We will develop and implement a sound succession plan for school leadership positions, realizing that all great leaders want to see the organization they have cherished and shepherded continue to thrive under effective leadership long after they are gone. We will assemble a search committee to lead the efforts to find the next Head of School. And, we will implement improved processes for identifying, on boarding, and evaluating the effectiveness of the Giddens School board of trustees. While this is not an exhaustive list of initiatives the board will undertake this year, these are our priorities.

This work plan provides some specificity on how each committee will work to accomplish these overall board objectives. The board's current standing committees include Finance, Development, Governance, and Facilities. We have two ancillary committees that are not currently chaired by board members: Diversity and Information Technology. Lastly, in November the board approved a Search Committee, which is charged with managing the process for finding the next Giddens Head of School.

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Annual Work Plan: Governance Committee Task/Goals September October November/

DecemberJanuary February March April May

Membership (To secure members for committee)

Secure committee members and set meeting schedule

Re-evaluate membership as needed

Continue Continue Continue Continue Continue Document 14-15 membership needs and approaches

Board Reports

Report committee activities to board

Continue Continue Continue Continue Continue Continue Provide packet with all board reports

Annual Work Plan Calendar

Create annual work plan calendar

Make corrections as needed

Make corrections as needed

Make corrections as needed

Make corrections as needed

Make corrections as needed

Make corrections as needed

Draft 14-15 calendar and work plan

Board Evaluation

Survey Board members regarding efficacy of Board Retreat

Review surveys and propose changes for the following year’s retreat

Develop board and committee evaluations

Conduct mid point board and committee evaluations

Plan and execute committee evaluation based on committee work plan

Plan and execute board evaluation based on all committee work plans

Board orientation and continued education

Conduct trustee orientation with chair, head, and other trustees

Consider what training board members need

Develop a plan to educate board members

Plan Fall Board Retreat and New Board Member Orientation

Board By-Laws

Review school By-Laws

Draft any changes

Get approval for changes

List any By-Laws changes

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Annual Work Plan: Facilities Committee Task/Goals September October November/

DecemberJanuary February March April May

Membership (To secure members for committee)

Secure Committee members and set meeting schedule

Re-evaluate membership as needed

Continue Continue Continue Continue Continue Document 2014-15 membership needs and suggested approaches

Board Reports

Report committee activities to Board

Continue Continue Continue Continue Continue Continue Report to Board with annual summary

Annual Work Plan Calendar

Create annual Work Plan Calendar

Manage to Calendar, make course corrections

Continue Continue Continue Continue Continue Draft 2014-15 Calendar based on 2013-14 learnings

Establish Facilities Committee Authority

Develop resolution for Board approval to remain at current site and pursue other space options.

At board level, seek passage of resolution.

Present to Board the facilities committee recommended approach.

Facilities Options

Determine board questions regarding resolution.

At committee level, begin thorough investigation of various options to meet space needs.

Continue investigation of various options for space.

At committee level, presentation of the various options.

Discuss with Finance and Development the various options' feasibility.

Vote within committee on approach.

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Annual Work Plan: Development Committee Task/Goals September October November/

DecemberJanuary February March April May

Membership (To secure members for committee)

Secure Committee members and set meeting schedule

Re-evaluate membership as needed

Continue Continue Continue Continue Continue Document 2014-15 membership needs

Board Reports

Report committee activities to Board

Continue Continue Continue Continue Continue Continue Report to Board with annual summary

Annual Work Plan and Major Events

Create and monitor Annual Calendar Annual Fund

Grandparents/Special Friends Day

Annual Fund

Identify Other Events, Efforts and Activities

Leaders for Life Breakfast

Identify Other Events, Efforts and Activities

Auction Identify Other Events, Efforts and Activities

Draft 2014-15 Calendar based on 2013-14 learnings

New Director Support process to hire new Director

Team with new Director on creation of Annual Plan

Support process to onboard new Director

Team with new Director on creation of Five Year Development Plan

Ensure completion of Annual Plan

Continue Continue Continue

Continue

Continue

Ensure completion of 5 Year Plan

Continue

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Additional Source of Funds

Facilitate generative Board discussion on topic

Discuss options in more detail at Committee level and with new Director

Make recommendations to Board

Support processes to cultivate new sources (may include research and feasibility assessments)

Continue Continue Capture learnings and recommend for 2014-15

Gift Appreciation Policy

Support current policy

Review policy Discuss with new Director, then take to Board

Support policy Continue Continue Continue Continue

Other Policy Reviews

Discuss policy review approach with new Director

Review policies as needed and make recommendations as appropriate

Continue Continue Continue Continue

Task/Goals September October November/December

January February March April May

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Annual Work Plan: Finance Committee Task/Goals September October November/

DecemberJanuary February March April May

Membership (To secure members for committee)

Secure Committee membership and set meeting schedule (typically first Thursday of each month)

Re-evaluate membership as needed

Continue Continue Continue Continue Continue Review and document 2014-15 membership needs and suggested approaches

Board Reports

Report committee activities to Board (monthly)

Continue Continue Continue Continue Continue Continue Report to Board with annual Work Plan summary

Annual Work Plan Calendar

Create annual Work Plan and Calendar

Manage to Calendar, make course corrections

Continue Continue Continue Continue Continue Draft 2014-15 Work Plan and Calendar based on 2013-14 results

Budget 2013-2014 Final Budget Recommendation to Board

Finalize and formally approve school budget for 2013-2014

Review draft of 2014-15 budget

Recommend 2014-2015 Working Budget to board

Review as needed

Continue Continue

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Policy Begin Investment Policy Discussion

Investment Policy: Review of Proposals, Recommend to Board

Recommend Investment Policy for Reserve Funds

Approve Accounts Receivable Collection Policy

Tuition Begin tuition discussion for 2013-14

Present tuition recommend to Board

Financial Review

Financial Review YTD in brief

Detailed Q1 Financial Review

Financial Review in brief

Detailed Q2 Financial Review

Financial Review in brief

Financial Review in brief

Detailed Q3 Financial

Review

Multi year Strategic Financial Plan

Begin discussion in committee

Discuss in committee

Discuss in committee

Review draft plan

Review final plan and recommend to Board

Audit Review of Pre-Audit Financial Report for 2012-13

Discussion of Draft Policy for Collections Process

2012-13 Audit Discussion with Accounting Firm

Approve annual audit of school 2012-13 financial statements

Internal Controls Review

Task/Goals September October November/December

January February March April May

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Annual Work Plan: Search Committee Task/Goals September October November/

DecemberJanuary February March April/May Summer and

Fall

Initial Steps Head Announced Intent to Retire to Board Chair and Executive Committee

Recruit proposed interim leadership of committee

Announce Retirement to Board, Faculty and Staff, Community, NWAIS and Press

Recruit and Vote on Committee Membership

Topics for decision:

Committee leadership and other roles

Criteria, skills and experience for HOS

Role of search consultant

Evaluate potential compensation

Review and negotiate consultant offers

Select search firm

Finalize Search Committee Work Plan

Begin formal search process

Continue Search Process (initial candidate list, formal recruitment, initial screening, etc.)

Finalize detailed interview and selection process

Committee recommends/Board votes on selection

Integration and on-boarding of new HOS

Meeting Schedule

Executive Committee met to develop initial communication and messaging strategies.

Monthly committee meeting(s)

Meet with Community.

Meet with faculty and staff periodically.

Meet with faculty and staff periodically.

Meet with Community.

Meet with faculty and staff periodically.

Meet with Community.

Meet with faculty and staff periodically.

Meet with Community.

Meet with faculty and staff periodically.

Meet with Community.

Meet with faculty and staff periodically.

Meet with Community.

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