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PERFORMANCE REPORT TO NSO FOR QUARTER 4, 2012

COMMITTEE OF SUPPLY PROJECTS

SIGNED BY: ………………………………..

6th MARCH 2012

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DESIGNATION: PERMANENT SECRETARY

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TABLE OF CONTENTS COMMITTEE OF SUPPLIES PROJECTS

s.no ROADS

PAGE

1 Western Bypass–Metsimotlhabe Dualing 4

2 Gaborone–Lobatse Road Dualing 6

3 Maun–Sehitwa Road 8

4 Tlokweng Bypass 11

5 Ngoma–Kachikau Road 14

6 Tshesebe–Masunga Road 16

7 Mohembo–Beetsha Road 18

8 Mohembo Bridge 20

9 Lobatse–Kanye Road Reconstruction 22

10 Tsabong–Middlepits Road Upgrading 24

11 Middlepits–Bokspits Road Upgrading 26

12 Gaborone–Tlokweng Border Post Road 28

13 Molepolole–Letlhakeng Road 30

14 Tutume–Maitengwe Road Reconstruction 32

15 Sebina–Ramokgwebana Road Reconstruction 34

16 Mogoditshane–Gabane–Kanye Road Reconstruction 37

17 Nata–Kazungula Road Reconstruction 39

18 Selebi Phikwe–Sefophe Road Reconstruction 41

19 Sefophe–Martin’s Drift Road Reconstruction 44

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20 Dutlwe–Morwamosu Road Construction 47

21 Mahalapye–Kalamare Road Construction 49

22 Sekoma-Kokotsha Road Reconstruction 51

23 Lobatse-Ramatlabama Road Construction 53

24 Motloutse bridge (Mothabaneng) Construction 55

25 Metsimotlhabe-Molepolole Road Construction 57

26 Nata-Gweta Road Reconstruction 59

27 Francistown-Ramokgwebana Road Reconstruction 62

28 Kang-Hukuntsi Road construction 64

29 Martins Drift Weighbridge Construction 66

30 Tlokweng Weighbridge Construction 68

31 Ramokgwebana Weighbridge Construction 69

32 Sebina Junction-Nata Road 71

33 Rakops and Mmadikola 73

34 Sua Junction to Sua Pan Township 75

CAAB

35 Sir Seretse Khama Airport Upgrading 77

36 Francistown Airport Upgrading 80

37 Maun Airport Upgrading 84

38 Kasane Airport Upgrading 88

CTO

39 Maun Plant & Auto Workshop Construction 91

40 Selebi Phikwe Auto Workshop Construction 95

41 Tsabong Auto Workshop Upgrading 99

42 Gantsi Auto Workshop Upgrading 103

43 Serowe Auto Workshop Upgrading 107

44 Francistown Auto Workshop Upgrading 111

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45 Mahalapye Auto Workshop Upgrading 115

46 Mohembo Auto Workshop and Staff Accommodation Construction 119

47 Kazungula Ferry 123

DRTS

48 Maun Vehicle Testing Station – Design 126

49 Mochudi & Molepolole Registration offices – Design 128

DIT

50 e-Government 130

51 e-Legislation Framework 134

52 IT Governance Standards 136

53 DPSM System 138

54 Computer Refurbishment 140

55 Enterprise Software Licence 141

DTPS

56 ICT Internal Reticulation for Building 143

57 Nteletsa II 145

58 Harmonization of Botswana Telecommunications Policy, Legal and Regulatory Framework with the Kigali 154

59 International Connectivity 156

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1.0 WESTERN BYPASS–METSIMOTLHABE DUALING 1.1 Resources Required

1.1.1 Total cost for the construction and construction supervision is P 411.7 million, comprising P400.4 million for

construction and P11.3 million for supervision. 1.1.2 The construction contract was awarded to Consolidated Construction Company (Kuwait) on 06 June 2008. 1.1.3 The construction supervision was awarded to Roughton International on 25 September 2008.

1.2 Progress Achieved

1.2.1 Project is substantially complete and is open to traffic. 1.2.2 Molapo Crossing signalised intersection and Mogoditshane intersection were fully open to traffic on 30th June 2010

and 06 December 2010 respectively. 1.2.3 All other junctions have signal infrastructure in place and awaiting power supply from BPC. 1.2.4 All main road lanes are opened to traffic and service lanes and access road to Dikgotla are still under construction. 1.2.5 The traffic lights along the western by-pass – Mesimotlhabe dual carriage way are 95% operational against the 100

% planned as at February 2012 , with traffic lights at Molapo and Mogoditshane former circle functional

1.3 Bottlenecks 1.3.1 Relocation of utility services and encroachment onto the road reserve have substantially delayed the project and

continue to contribute to further delays. 1.3.2 Excessive rock and high water table at Grand Palm junction required additional works.

1.4 Interventions 1.4.1 Monthly meetings are being held with all service providers.

Upgrading of the Western Bypass–Metsimotlhabe road to six-lane standard between Western Bypass and Mogoditshane Roundabout and four lanes between Mogoditshane Roundabout and Metsimotlhabe 13 Km Dual Carriageway

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1.5 IMPLEMENTATION PLAN – WESTERN BYPASS–METSIMOTLHABE DUALING

Calendar years

2008 2009 2010 2011 2012

Activity (Output) Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Construction award, Commencement and Construction of the Road

Award of construction contract

Commencement of construction

Construction

Planned On schedule Behind schedule

The project is

substantially

complete and is

open to traffic

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2.0 DUALING OF GABORONE–LOBATSE ROAD

2.1 Resources Required 2.1.1 The cost for consultancy services for the traffic study, feasibility study, materials investigation, detailed design tender

documentation and construction supervision is P 3,352,411.01. 2.1.2 Estimated construction cost not available

2.2 Progress Achieved 2.2.1 The submission of the final design report and tender documents of the three phases of Gaborone-Boatle, Boatle –

Lobatse and Lobatse Internal roads was submitted on the 30th September 2010. 2.2. 2 The construction of the project was to be done in phases.

2.3 Bottlenecks 2.3.1 The road is in poor condition and has been allocated insufficient funds for full construction.

2.4 Interventions 2.4.1 The Gaborone – Boatle section shoulder sealing and carriageway resealing was started on 21st January 2011 and is

supervised in-house. This work is done instead of full construction due to lack of funds for construction. Project is complete, final site inspection and handover was on the 24 February 2012.

Upgrading of Gaborone–Lobatse road to four lane standard and upgrading of selected internal roads in Lobatse and from Lobatse to Pioneer Border Gate

64 Km Dual Carriageway + 25 Km Primary Roads & Streets = 89 Km

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2.5 IMPLEMENTATION PLAN – DUALING OF GABORONE–LOBATSE ROAD Calendar years

2007 2008 2009 2010 2011 2012


Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Road design, EIA and Construction

Award of design and EIA consultancy

Approval of inception design and EIA report

Approval of preliminary design and EIA report.

Approval of final design and EIA report and tender documents

Approval of tender documents by PPADB



Construction


Not in budget for 2010/11, but project included in NDP10. Reseal of the 18km worst section from Boatle to Gaborone is ongoing at 75%. V 88% by October 2011

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3.0 MAUN–SEHITHWA ROAD

3.1 Resources Required

3.1.1 Contract cost of the consultant for detailed geometric design, material investigation and tender documentation is P 2,167,129.78.

3.1.2 Contract cost for EIA is P 748,594.00. 3.2 Progress Achieved

3.2.1 The design was completed and project shelved.

3.3 Bottlenecks 3.3.1 No funds for construction

3.4 Interventions 3.4.1 None

Reconstruction of Maun–Sehithwa road

96 Km Primary Road + 10 Km Access Roads & Streets = 106 Km

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3.5 IMPLEMENTATION PLAN – RECONSTRUCTION OF MAUN– SEHITHWA ROAD Calendar years

2007 2008 2009 2010 2011


Q3

Q4

Q1

Q2

Q3

Q 4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q 1

Q2

Q3

Q4

Road design, EIA & road construction

Award of EIA consultancy services

Approval of EIA inception report by RD

Scoping report and TOR approval by DEA

Approval of EIA report by DEA

Approval of design ITT by PPADB

Award of design consultancy services

Approval of design inception report by RD

Approval of preliminary design report

Approval of final design report and tender documents



Construction

Design of the road

completed and shelved

due to shortage of funds.

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2007 2008 2009 2010 2011


Q3

Q4

Q1

Q2

Q3

Q 4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q 1

Q2

Q3

Q4


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4.0 TLOKWENG BYPASS

4.1 Resources Required 4.1.1 Contract cost of the consultant for detailed geometric design, material investigation and tender documentation is P

7,624,136.16. 4.1.2 Cost for EIA for the design is P 609,235.00.

4.2 Progress Achieved 4.2.1 The project is delayed by one (1) year due to non successful negotiation with the community on corridor through

Tlokweng village.

4.2.2 Draft Feasibility study report was submitted on the 4th August 2011. The report was presented to Roads Department on 2nd November 2011. The Final Feasibility Report was submitted on 13th February 2012.

4.3 Bottlenecks 4.3.1 The decision about the new intersection of the proposed Tlokweng Bypass with the Tlokweng Border road is not yet

resolved. . Even though a go ahead to design the alignment has been given, Roads Department is still dealing with the new stakeholders that have shown interest on the land around the alignment and the shift of the alignment from the approved position as a result of the BPC High Voltage Line

4.4 Interventions

4.4.1 Monthly meetings are being held with all service providers.

Construction of Tlokweng Bypass road

4 Km Dual carriageway + 12 Km Primary Road + 2 Bridges

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4.5 IMPLEMENTATION PLAN – CONSTRUCTION OF TLOKWENG BYPASS Calendar years

2007 2008 2009 2010 2011 2012

Activity (Output) Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Q2

Q3 Q4

Road design, EIA & Construction

PEIA approval by DEA













Construction

Project was delayed by one year due to unsuccessful negotiations with Tlokweng Community on corridor through the village.

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2007 2008 2009 2010 2011 2012


Q2

Q3 Q4


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5.0 NGOMA–KACHIKAU ROAD CONSTRUCTION

5.1 Resources Required 5.1.1 Construction supervision cost is about P 5,326,411.00 9 Revised to P7, 459,451.92 5.1.2 Construction cost is P 185,672,162.00.


5.2.1 Permanent works on main road were completed and opened to traffic by 30.12.2010 5.2.2 Project is substantially complete and defect liability period commenced on 20.07.2011 5.2.4 Installation of street lights at Veterinary facilities has been completed. 5.2.5 Official opening was done by His Excellency the President on the6 December 2011

5.3 Bottlenecks

5.3.1 We still have some claims pending as contractor did not accept the determinations made. 5.3.2 There is an issue of complains on cracked houses.

5.4 Interventions 5.4.1 To resolve the claims amicably since it will be costly for appointment of DAB or Arbitration 5.4.2 Photos of all houses adjacent to the road were taken before construction and we are now taking photos to compare

with initial ones. 5.5 IMPLEMENTATION PLAN – CONSTRUCTION OF NGOMA–KACHIKAU ROAD

Calendar years

Construction of Ngoma–Kachikau road

- 36 Km Secondary Road + 2 Km Access Roads = 38 Km

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2008 2009 2010 2011

Activity (Output) Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Road Construction & Defects liability period

Award of Construction


Construction

Defects liability period


Project is complete and is under Defects liability period until 20.07.2012

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6.0 TSHESEBE–MASUNGA ROAD

6.1 Resources Required 6.1.1 Contract cost of the consultant for detailed geometric design, material investigation and tender documentation is

P 2,392,172.48. 6.1.2 Estimated construction cost is not available.

6.2 Progress Achieved 6.2.1 The design has been completed.

6.3 Bottlenecks 6.3.1 Construction of the road is not included in NDP 10.

6.4 Interventions None

Reconstruction of Tshesebe–Masunga road

21.2 Km Secondary Road + 27.5 Access Roads + 3 Bridges

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6.5 IMPLEMENTATION PLAN – RECONSTRUCTION OF TSHESEBE–MASUNGA ROAD Calendar years

2006 2007 2008 2009 2010


Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Road construction



Approval of inception report by RD






Construction


Design has been completed. Construction of the road is not included in NDP 10.

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7.0 MOHEMBO–BEETSHA ROAD

7.1 Resources Required 7.1.1 Contract cost for detailed geometric design, material investigation and tender documentation is P2, 938,322.75. 7.1.2 Contract Cost for EIA for the design is P 543,108.31.

7.2 Progress Achieved 7.2.1 Final Design completed and construction shelved 7.3 Bottlenecks

7.3.1 Construction is not planned in NDP10 and therefore project is shelved waiting for construction funds.

7.4 Interventions

None

Construction of Mohembo–Beetsha road

142 Km Secondary Road + 5 Km Access Roads = 147 Km

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7.5 IMPLEMENTATION PLAN – RECONSTRUCTION OF MOHEMBO–BEETSHA ROAD Calendar years 2007 2008 2009 2010 2011

Activity (Output) Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Road design, EIA & Construction



Approval on EIA inception report by RD










Construction


Design has been completed; Construction of the road is not included in NDP 10.

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8.0 MOHEMBO BRIDGE


8.1.1 Contract cost of consultant for detailed design, material investigation, tender documentation and additional geotechnical investigations is P10, 345,954.93.

8.2 Progress Achieved 8.2.1 The design is complete and construction has not been included budgeted for in 2011/12.

8.3 Bottlenecks

8.3.1 Construction funds are not planned for 2011/2012 financial year but project is included in NDP10.

8.4 Interventions 8.4.1 None.

Construction of Mohembo Bridge

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8.5 IMPLEMENTATION PLAN – CONSTRUCTION OF MOHEMBO BRIDGE Calendar years

2005 2006 2007 2008 2009 2010


Q2 Q3 Q4 Q1 Q2 Q3 Q4

Bridge design, Geotechnical Investigations & construction



Approval on inception report by RD



Additional Geotechnical Investigations



Construction


Design is complete. Project not in 2011/2012 budget but in NDP 10.

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9.0 LOBATSE–KANYE ROAD RECONSTRUCTION

9.1 Resources Required 9.1.1 Cost of EIA is P 276,291.84. 9.1.2 Cost of design is P 3,212,000.00 9.1.3 Estimated construction cost is not available


9.2.1 Construction of the road is included in NDP 10 as part of the OPRC programme. 9.2.2 Design is complete.

9.3 Bottlenecks 9.3.1 Construction funds are not planned for 2011/2012 financial year but project is included in NDP10.

9.4 Interventions 9.4.1 None.

Reconstruction of Lobatse–Kanye road 45 Km Primary Road + 5 Km Access Roads

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9.5 IMPLEMENTATION PLAN – RECONSTRUCTION OF LOBATSE–KANYE ROAD Calendar years

2007 2008 2009 2010 2011














Construction


Design is complete and construction of the road included in NDP 10 as part of the OPRC programme.

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10.0 TSABONG–MIDDLEPITS ROAD UPGRADING

10.1 Resources Required 10.1.1 Cost of design review and construction supervision is P 8,160,220.59. 10.1.2 Construction cost is P 272,177,811.74. 10.1.3 Construction contract was awarded to Consolidated Contractors Company Kuwait on 15 January 2008

10.2 Progress Achieved 10.2.1 The Final inspection after Defects Liability Period was done on 03.08.2011.

10.2.2 The project is complete 10.3 Bottlenecks

10.3.2 Issue of Cracked Houses is still ongoing. 10.3.3 We still owe the contractor on claims and interest accrued 10.3.4 Cutting of the fence is still a concern.

10.4 Interventions

10.4.1 Roads Department is sending a team in September to assess and quantify the damages. 10.4. Amicable settlement on the claims has been reached and a PA is under preparation 10.4.3 Environmentalists to consult the community to find out why they are cutting the fence

Upgrading of the 100km Tsabong-Middlepits road to bitumen standard

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10.5 IMPLEMENTATION PLAN – UPGRADING OF TSABONG–MIDDLEPITS ROAD CONSTRUCTION Calendar years

2007 2008 2009 2010 2011


Road construction


Construction

Substantial completion


Project is complete

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11.0 MIDDLEPITS–BOKSPITS ROAD UPGRADING

11.1 Resources Required 11.1.1 The original cost of construction supervision was P 12,502,119.30 and revised estimated cost of construction

supervision is P 22,552,877.08. The amount has been revised to P30, 269,060.53 and approved by PPADB on the 17th September 2009.

11.1.2 Construction cost was P 200,702,424.91. The final construction cost was P261, 401,470.53

11.2 Progress Achieved 11.2.1 The project was completed in March 2010. The final inspection was done on the 2nd August 2011 and the road

handed over to the Client.

11.3 Bottlenecks 11.3.1 The Contractor’s Claims have not yet been resolved.

11.4 Interventions 11.4.1 The process of Amicable Settlement has been proposed and accepted by all parties and the Contractor has been

requested to provide a motivation for the same.

Upgrading of Middlepits - Bokspits road to bitumen standard 155,5 Secondary Road + 4,7 Access Roads

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11.5 IMPLEMENTATION PLAN – UPGRADING OF MIDDLEPITS–BOKSPITS ROAD CONSTRUCTION Calendar years

2006 2007 2008 2009 2010


Road construction


Construction



Project is omplete

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12.0 GABORONE–TLOKWENG BORDER POST ROAD


12.1.1 Cost of construction supervision is P14, 215,858.44. 12.1.2 Revised Construction cost is P381, 645,110.90, increased due to VAT increase 12.1.3 The project was awarded on 02 July 2008 and commenced on 1 September 2008, revised completion is 10th May

2011 following extension of time due to rain and late access to Borrow pits


12.2.1 The Contractor is continuing relocating services, such as electricity, water and telephone lines.

12.2.2 Construction is ongoing on Machel drive and Gaborone – Tlokweng road.

12.2.3 Construction of Notwane Bridge has been completed and is open to traffic and construction of second part is

Nearing completion.

12.2.4 Physical progress as at end of February 2012 was 92% against planned 100%,

12.3 Bottlenecks

12.3.1 Delays ensuing from removal of properties within the road reserve. Land expropriation is ongoing, 50 out of the 87 affected properties have been compensated

12.3.2 There are delays in obtaining materials suitable for road building purposes from the designated borrow pits. 12.3.3 Delays arising from relocation of services. 12.3.4 Shortage of Bitumen

Upgrading of the Gaborone–Tlokweng border post road, including dualling of Machel Drive and Mobuto Drive

10.4 Km Dual carriageway + 11.7 Km Primary Road = 22.1 Km

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12.4 Interventions 12.4.1 Roads Department meeting with owners of affected properties to expedite the process. 12.4.2 Prospecting works to investigate other possible source of borrow pit materials in collaboration with Tlokweng Land

Board is ongoing. 12.4.3 Meetings held with services providers on monthly basis to expedite relocation of services. 12.4.4 Meeting was held with WUC on 21st December 2010 to expedite relocation of water line.

12.4.5 The Contractor advised to put measures in place to ensure continued availability of bitumen during periods when

refineries are closed for cleaning.

12.5 IMPLEMENTATION PLAN –GABORONE TLOKWENG BORDER POST ROAD

CONSTRUCTION Calendar years

2008 2009 2010 2011


Road construction


Mobilisation

Construction



Construction progress was 92% against the planned 100% at end of February 2012

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13.0 MOLEPOLOLE–LETLHAKENG ROAD


13.1.1 Cost of design consultancy services is P3, 192,827.26. 13.1.2 Estimated construction cost is not available.


13.2.1 The design of the project is complete. 13.2.8 Project is scaled down in NDP 10 and the funds are not approved for construction in 201/2012.

13.3 Bottlenecks 13.3.1 The road is in poor condition and has been allocated insufficient funds for full construction.

13.4 Interventions

13.4.1 The Mapharangwane junction –Letlhakeng section shoulder sealing and carriageway resealing was started on 15th November 2010 due for completion 15th September 2011and is supervised in-house. This work is done instead of full construction due to lack of funds for construction. The project is complete and is under Defect Liability Period until November 2012. The project completed in November 2011and the delay is attributed to the unforeseen ground water in three sections of the road.

The delay is attributed to the unforeseen ground water in three sections of the road.

Construction of Molepolole–Letlhakeng Road, including Molepolole bypass, Molepolole–Letlhakeng road, Letlhakeng bypass, access roads, and dualing of road section in Molepolole

14Km Dual Carriageway + 102 Km Primary Roads + 16 Km Access Roads + 1 Bridge

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13.5 IMPLEMENTATION PLAN – MOLEPOLOLE–LETLHAKENG ROAD 2006 2007 2008 2009 2010


Road design, EIA & construction

ITT approval by PPADB







Construction


Design of the road has been completed. Project not budgeted for

2010/2011, but in NDP 10.

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14.0 TUTUME–MAITENGWE ROAD RECONSTRUCTION

14.1 Resources Required 14.1.1 The cost of design is P 2,410,104.06. 14.1.2 The cost of EIA is P 622,196.06. 14.1.3 Estimated construction cost is not available.


14.2.1 Draft Design report was submitted on the 18th March 2009. The Draft Design and the Traffic reports were presented on 17 July, 2009. The materials report was presented on 14 August 2009. Roads Department submitted tender documents to PPADB for vetting and were vetted on January 29, 2010. Construction deferred due to unavailability of funds.

14.2.2 Design has been completed and the project is shelved.

14.3 Bottlenecks 14.3.1 None

14.4 Interventions 14.4.1None

Reconstruction of Tutume–Maitengwe road

51 Km Primary Road + 17 Km Access Roads

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14.5 IMPLEMENTATION PLAN – RECONSTRUCTION OF TUTUME–MAITENGWE ROAD Calendar years

2007 2008 2009 2010 2011















Construction

Construction deferred due to unavailability of funds

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15.0 SEBINA–RAMOKGWEBANA ROAD RECONSTRUCTION


15.1.1 Cost for EIA is P 1,426,638 15.1.2 Cost for Design is P 3,988,061 15.1.3 Estimated construction cost is not available.

15.2 Progress Achieved 15.2.1 EIA study is complete 15.2.2 Final Design Report and Tender Documents were submitted on 23 February 2012

15.3 Bottlenecks 15.3.1 No budget for construction during 2012/2013.


Reconstruction of the existing Sebina–Ramokgwebana Road

95 Km Primary Road + 57 Km Access Roads

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15.5 IMPLEMENTATION PLAN – RECONSTRUCTION OF SEBINA–RAMOKGWEBANA ROAD Calendar years

2007 2008 2009 2010 2011 2012

Activity (Output) Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1














Construction

Design and EIA are complete but no funds for 2012/13

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2007 2008 2009 2010 2011 2012



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16.0 MOGODITSHANE–GABANE–KANYE RECONSTRUCTION


16.1.1 The cost of design is P 8,423,637.20. 16.1.2 The cost of EIA is P 475,475.00. 16.1.3 Estimated construction cost is not available


16.2.1 Design has been substantially completed 16.2.2 EIA report was delayed by late confirmation of access road and consultation with property owners. EIA Consultant

has submitted the final report and Roads Department has made comments which are too be addressed by EIA consultant. RD is still awaiting incorporation of these comments into the report after which it will approved and consultant paid the final certificate.

16.3 Bottlenecks

16.3.1 The project is delayed due to outstanding issues with EIA 16.3.2 Inadequate funding for full reconstruction of Mogoditshane – Gabane – Mmankgodi Junction during NDP 10. Roads

Department is in engagement with MTC for provision of funds to settle the final certificate for the Design Consultant. 16.4 Interventions

16.4.1 EIA consultant is reluctant to incorporate the comments raised by Environmentalists reasoning that they have been covered in the scoping report. A meeting was held with EIA Consultant on the 5th September to find a way forward. However, the matter was not resolved and it has since been referred to DEA.

16.4.2 Only rehabilitation will be done for Mogoditshane – Gabane – Mmankgodi Junction. The rest of the road will be rehabilitated as part of the OPRC programme.

Reconstruction of Mogoditshane–Gabane–Kanye Road, including dualling of Mogoditshane–Gabane 5 Km Dual carriageway + 105 Km Primary Road

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16.5 IMPLEMENTATION PLAN – MOGODITSHANE–GABANE–KANYE RECONSTRUCTION Calendar years

2007 2008 2009 2010 2011















Construction

Project delayed due to outstanding EIA. Construction deferred due to financial constraints

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17.0 NATA–KAZUNGULA RECONSTRUCTION

17.1 Resources Required 17.1.1 The cost of construction supervision is P 13,403,752 17.1.2 Construction cost is P 521,759,104. 17.1.3 Construction supervision was awarded to HERBCO Technical Services (Pty) Ltd on the 22 December 2008 17.1.4 Construction contract was awarded to Sladden International (Botswana) (Pty) Ltd on the 22 December 2008


17.2.1 The overall progress as of beginning February 2012 was 63% against 79% planned according to the revised programme.

17.2.2 Contractor has completed 58.8km of base. 17.2.3 Contractor has completed 44.7km double seal of main road and it’s open for traffic.

17.3 Bottlenecks 17.3.1 Long haulages of transportation of crushed base from Nata Quarry. 17.3.2 Quarry at KM 75 did not yield anticipated results. 17.3.3 The project is 9.3 weeks behind revised programme.

17.4 Interventions

17.4.1 EMP for a prospective at Pandamatenga is submitted to DEA for consideration 17.4.2 Kazungula works are anticipated to be completed by end of early March 2012 and the team that were working there

will mobilise to assist in the work of the main road.

Reconstruction of Nata–Kazungula Road 300 Km Primary Road but under reconstruction is 136.5 Km

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17.5 IMPLEMENTATION PLAN – NATA–KAZUNGULA RECONSTRUCTION Calendar years

2008 2009 2010 2011


Road construction



Construction


The physical progress as at beginning February 2012 was 63% against 79% planned as

per revised programme

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18.0 SELEBI PHIKWE–SEFOPHE ROAD RECONSTRUCTION

18.1 Resources Required 18.1.1 The cost of design is P 1,342,306.08. 18.1.2 The cost of the EIA is P 556,037.90.


18.2.1 The design and EIA have been completed. 18.2.2 The project is not budgeted for in 2011/12 but planned for construction in NDP 10.

18.3 Bottlenecks

18.3.1 The road is in poor state.

18.4 Interventions 18.4.1 The road is being resealed and expected date of completion is July 2012. Delay due to rain, mining permits and poor

performance of the contractor.

Reconstruction of Selebi Phikwe–Sefophe road 27 Km Primary Road

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18.5 IMPLEMENTATION PLAN – RECONSTRUCTION OF SELEBI PHIKWE–SEFOPHE ROAD Calendar years

2007 2008 2009 2010 2011

Activity (Output) Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Q2 Q3 Q4 Q1 Q2 Q3 Q4














Construction

Design & EIA are complete. Construction not budgeted for in 2011/2012. The road is being resealed.

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2007 2008 2009 2010 2011

Activity (Output) Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Q2 Q3 Q4 Q1 Q2 Q3 Q4


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19.0 SEFOPHE–MARTIN’S DRIFT ROAD RECONSTRUCTION

19.1 Resources Required 19.1.1 Design cost estimated at P 3,615,600. 19.1.2 EIA cost estimated at P 1,120,000. 19.1.3 Estimated construction cost is not available


19.2.1 Design and EIA are complete.

19.2.2 Project construction not included in NDP 10.



Reconstruction of Sefophe–Martin’s Drift road 125 Km Primary Road + 5 Km Access Roads

46 of 163

19.5 IMPLEMENTATION PLAN – RECONSTRUCTION OF SEFOPHE–MARTIN’S DRIFT ROAD

Calendar years

2007 2008 2009 2010 2011

Activity (Output) Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2

Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4


PEIA Approval by DEA

Award of EIA Consultancy Services

Approval of Inception Report by RD

Scoping Report and TOR Approval by DEA

Approval of EIA Report by DEA

Approval of Design ITT by PPADB

Award of Design Consultancy Services

Approval of Inception Report by RD

Approval of Preliminary Design Report

Approval of Final Design Report and Tender Documents



Design & EIA are completed. Construction not

included in NDP 10.

47 of 163

2007 2008 2009 2010 2011

Activity (Output) Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2

Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Construction


48 of 163

20.0 DUTLWE–MORWAMOSU ROAD CONSTRUCTION


20.1.1 Cost for consultancy services is P 15,818,246.12. 20.1.2 Original construction cost of the road was P 210,936,645.90. 20.1.3 Estimated final construction cost due to addition of surfacing of Kang – Tsetseng link is P 239,243,562.57


20.2.1 Project completed in December 2009 and defects liability period expired in December 2010. 20.2.2 The road aws officially opened on 27th November 2010. 20.2.3 Final account settled

20.3 Bottlenecks

20.3.1 None

20.4 Interventions

20.4.1 None

Construction of Dutlwe–Morwamosu Road

96 Km Secondary Road + 38 Km Access Roads

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20.5 IMPLEMENTATION PLAN – CONSTRUCTION OF DUTLWE–MORWAMOSU ROAD Calendar years

2006 2007 2008 2009 2010


Road construction



Construction



Project is complete

50 of 163

21.0 MAHALAPYE–KALAMARE ROAD CONSTRUCTION

21.1 Resources Required 21.1.1 Cost of supervision is P 6,072,297.79. 21.1.2 Cost of construction is P 76,762,832.87. 21.1.3 The estimated final construction cost is P 138,000,000.


The project is complete The road was officially opened on the 25th February 2011. Defects Liability Period had expired and the road has been

handed over to Roads Department. 21.3 Bottlenecks

21.3.1 None


Construction of Mahalapye – Kalamare Road Project 35 Km Secondary Road + 7 Km Access Roads

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21.5 IMPLEMENTATION PLAN – CONSTRUCTION OF MAHALAPYE–KALAMARE ROAD

CONSTRUCTION Calendar years

2006 2007 2008 2009 2010


Road construction

Commencement of Construction

Construction

Substantially completion


Project is complete

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22.0 SEKOMA – KOKOTSHA ROAD RECONSTRUCTION

22.1 Resources Required 22.1.1 Construction cost is P 146,941,617.67 22.1.2 Cost of supervision is P 5,704,753.45.


22.2.1 Construction completed Defects liability period expired on the 25th February 2010


22.4 Interventions

23.4.1 None

Construction of Sekoma-Kokotsha Road Project 88 Km Primary Road + 2 Km Access Roads

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22.5 IMPLEMENTATION PLAN – RECONSTRUCTION OF SEKOMA – KOKOTSHA ROAD

Calendar years

2006 2007 2008 2009 2010

Activity (Output) Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Road construction



Construction


Project is complete

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23.0 LOBATSE-RAMATLABAMA ROAD REHABILITATION

23.1 Resources Required 23.1.1 The cost for consultancy services for the design and EIA for the road is P 1,600,034.72. 23.1.2 Estimated construction cost is not available.


23.2.1 The project will be undertaken as part of OPRC programme.


23.4 Interventions

23.4.1 None.

Rehabilitation of Lobatse – Ramatlabama road and construction of access roads to Kgotla of villages that are within 10 kilometre radius from the main through road. 46 Km Primary Road + 44 Km Access Roads

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23.5 REHABILITATION OF LOBATSE-RAMATLABAMA ROAD Calendar years

2006 2007 2008 2009 2010 2011










Construction


The project will be undertaken as part of OPRC programme

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24.0 MOTLOUTSE BRIDGE NEAR MOTLHABANENG CONSTRUCTION

24.1 Resources Required 24.1.1 Cost of supervision is P 1,357,954.69. 24.1.2 Original cost of construction contract was P 63,549,855.87. Revised contractor sum is P 73,549,855.87 24.1.3 PPADB approved price variation of P 9,910,933.84 on 15 October 2008.

24.2 Progress Achieved 24.2.1 The project is complete. The road was under defects liability period up to the 31st April 2011 and has since been

handed over to the Client.

24.3 Bottlenecks 24.3.1 Settling of final accounts for Supervision consultant.

24.4 Interventions 24.4.1 Process of additional funding is ongoing.

Construction of Motloutse Bridge near Motlhabaneng

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24.5 IMPLEMENTATION PLAN – CONSTRUCTION OF MOTLOUTSE BRIDGE NEAR MOTLHABANENG Calendar years

2007 2008 2009 2010 2011


Bridge construction

Award of Construction Contract

Commencement of Construction

Construction

Substantially completion


Project is complete

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25.0 METSIMOTLHABE – MOLEPOLOLE ROAD CONSTRUCTION


25.1.1 Cost of design is P 4,309,609.40. 25.1.2 Cost of EIA is P 187,066.00. 25.1.3 Construction cost is not available.

25.2 Progress Achieved 25.2.1 Design and EIA have been completed. Construction not included in 2011/12 budget but included in NDP 10.

25.3 Bottlenecks 25.3.1 None.

25.4 Interventions

25.4.1 None.

Upgrading of Metsimotlhabe - Molepolole road to dual carriageway standard and access roads to village Kgotlas 32 Km Dual carriageway + 11 Km Access Roads

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25.5 IMPLEMENTATION PLAN – METSIMOTLHABE – MOLEPOLOLE ROAD CONSTRUCTION Calendar years

2008 2009 2010 2011















Construction

Design is complete and construction is deferred due to unavailability of funds

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26.0 NATA – GWETA RECONSTRUCTION

26.1 Resources Required 26.1.2 Estimated cost of design & EIA Study cost is not available. 26.1.2 Estimated construction cost is not available


26.2.1 The design and construction has been deferred and is not in NDP10.

26.3 Bottlenecks 26.3.1 None 26.4 Interventions 26.4.2 None

Reconstruction of the Nata – Gweta road

110 Km Primary Road

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26.5 IMPLEMENTATION PLAN – NATA – GWETA RECONSTRUCTION Calendar years

2008 2009 2010 2011 2012 2013















Construction

The project has been deferred and is not in NDP10

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2008 2009 2010 2011 2012 2013



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27.0 FRANCISTOWN – RAMOKGWEBANA ROAD CONSTRUCTION

27.1 Resources Required 27.1.1 Construction cost for the main road is P 386 393,299.29. 27.1.2 Construction supervision cost is P 14,589,577.75 Revised amount P17, 838,148.38 27.1.3 Construction cost for the 5 Access Roads is P 185,968,837.18


27.2.1 Construction of the main road was awarded to the Contractor (Sinohydro Corporation) on 14 August 2008.

Commencement date was 29 September 2008 and completion date was 28 September 2011. The project was substantially completed on the 23rd February 2012 and it is under Defects Liability Period for 12 months.

27.2.2 Construction of Siviya (6.8km), Kgari & Jackalas No 1(7.8km), Senyawe & Themashanga (16.1km) and Mabudzane & Jackalas No 2 (10.5km) access roads were awarded on 25 March 2009.

27.2.3 Kgari & Jackalas No 1 Access Roads have been awarded to Ezra’s Contracting Services Pty. Ltd. for the amount of P39, 440,112.88.13. Progress as at 23rd February 2012 was 71% against planned 100%. Delay was due to unavailability of material since mining licenses of borrow pits have expired and also poor performance by the contractor.

27.2.4 Senyawe & Themashanga Access Roads was awarded to Signon Pty. Ltd. for the amount of P75, 560,594.70. Progress was 52.3% against planned 90.1% when the contractor was terminated on 26/10/2010. It has since been awarded to other contractors. 27.2.5 Siviya Access Road was awarded to Lobkom Investments Pty. Ltd. for the amount of P19, 678,165.67. Project was

substantially completed on 17th February 2011. Delay was due to outstanding relocation of BPC and water line as well as expropriation of some affected properties.

27.2.6 Mabudzani & Jackalas No. 2 Access Roads was awarded to C.D.K. Pty. Ltd. for the amount of P32, 182,550.35. Project was substantially completed on 6th January 2011. Defects liability period started on 6th January 2011.

27.2.7 Senyawe–Butale Access Roads have been awarded to Zebra Construction Pty. Ltd. for the amount of P35, 553,421.04. The project is substantially complete. Defect liability period commenced on 12.05.2011

Reconstruction of the Francistown - Ramokgwebana road 78 Km Primary Road + 50.4 Km Access Roads

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27.2.8 Bridge over Dikete River on Senyawe road was awarded to CDK at a cost of P7, 766,137.41 on 27.06.2011. The

progress as at 23rd February 2012 was 41% against planned 35%. Senyawe access road was awarded to CDK at a cost of P24, 577, 194.40 on the 5th September 2011. Progress as at 23rd February 2012 was 19% against planned 30%.

27.2.9 Themashanga Access road was awarded to Lobkom at a cost of P22, 533,380.33. on the 27.06.2011 . Progress as at 23rd February 2012 was 58% against planned 53%.

27.3 Bottlenecks

27.3.2 “Signon” the Contractor for Senyawe & Themasanga access has been terminated. 27.3.3 Delay by the Departments of Mines to renew the mining license for borrow pits

27.4 Interventions

27.4.1 The Dikete Bridge and Senyawe access road has been re-awarded to CDK and Themashanga Access road has been re-awarded to Lobkom.

27.4.2 Department of Mines approved 2 borrow pits out of 5 on 26 October 2011 and still awaiting approval for 2 while there is no longer need for the fifth one.

27.5 IMPLEMENTATION PLAN – FRANCISTOWN - RAMOKGWEBANA

Calendar years

2008 2009 2010 2011


Road construction


Construction


The main roan was

substantially completed on

the 23rd

February 2012 and

is under Defects Liability

Period.

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28.0 KANG – HUKUNTSI ROAD RECONSTRUCTION


28.1.1 Construction cost is P535, 980,457.98 28.1.2 Supervision cost is P9, 279,415 28.1.3 Estimate for construction cost for the Access Roads is not available.


28.2.1 Physical progress as at February 2012 was 88 % against 89 % planned, The completion date has been

reversed to June 2012.

28.2.2 108km of first seal is completed and open to traffic

28.3 Bottlenecks

28.3.1 The delayed commissioning of power to Kang quarry by Botswana Power Corporation affected the construction works on Kang working front.

28.3.2 Delayed approval of Lokgwabe Quarry Mining license due to objections and appeals raised during the application has affected the production of road materials, which took nine months to be approved by the Department of Mines. This adversely affected the works on Hukuntsi front as both material for road base layer and aggregates for Otta seal are to be sourced from this quarry.

28.3.3 Availability of good construction material within the project area is also great challenges as the commissioned borrow pits are giving out lower yields.

28.4 Interventions

28.4.1 The Contractor has increased his plant on the site to speed up the construction works; also they are working over the weekends to recover the time lost.

Reconstruction of the Kang-Hukuntsi Road Km 108 Primary Road + 38 Km Access Roads

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28.4.2 The Contractor has requested a permission from the Department of Mines to allow them to work during the nights on both Kang and Lokgwabe quarries to increase the production of material and aggregates.

28.5 IMPLEMENTATION PLAN – RECONSTRUCTION OF KANG – HUKUNTSI ROAD

Calendar years

2005 2006 2007 2008 2009 2010

Activity (Output) Q2 Q3 Q4 Q1 Q2 Q1 Q2 Q3 Q4 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4


Approval of design and EIA ITT by PPADB

Award of design and EIA consultancy services

Approval on inception report by RD






Construction

Planned On schedule Behind schedule Still ongoing

The overall progress was 88 % against planned 89% as at February 2012 as per reversed programme (new completion date is 31st March 2012)

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29.0 MARTINS DRIFT WEIGHBRIDGE CONSTRUCTION

29.1 Resources Required 29.1.1 Construction cost is P16, 831,500.32. 29.1.2 Construction supervision cost revised to P890, 601.89


29.2.1 The Weighbridge scale has been calibrated, software installed by SASCO and approved by BOBS. 29.2.3 The project is complete.



Weighbridges are necessary for overload control which is essential for purposes of road safety and preservation of the

road design life.

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29.5 IMPLEMENTATION PLAN – CONSTRUCTION OF MARTINS DRIFT WEIGHBRIDGE

Calendar years

2007 2008 2009 2010 2011


Weighbridge construction

Construction tendering

Construction Award

Construction


Contract close out


Project is

complete and

was under

defects liability

period until 7

September 2011

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30.0 TLOKWENG WEIGHBRIDGE CONSTRUCTION

30.1 Resources Required 30.1.1 Supervision cost is P752, 184.85 30.1.2 Construction cost is P10, 324,897.17

30.2 Progress Achieved 30.2.1 The project is complete and was under Defects Liability Period until the 9th September 2011.

30.3 Bottlenecks

30.3.1 None 30.4 Interventions

30.4.1 None 30.5 IMPLEMENTATION PLAN – CONSTRUCTION OF THE TLOKWENG WEIGHBRIDGE

2007 2008 2009 2010 2011


Weighbridge construction & defects liability period

Construction


Contract close out


Weighbridges are necessary for overload control which is essential for purposes of road safety and preservation of the road design life.

Project is complete and

was under Defects

Liability Period until

9th

September 2011

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31. RAMOKGWEBANA WEIGHBRIDGE CONSTRUCTION

31.1 Resources Required 31.1.1 The Cost is not yet available.

31.2 Progress Achieved 31.2.1. Project not yet started.

31.3 Bottlenecks 31.3.1 Extension of plot.

31.4 Interventions

31.4.1 None

Weighbridges are necessary for overload control which is essential for purposes of road safety and preservation of the road design life.

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31.5 IMPLEMENTATION PLAN – CONSTRUCTION OF RAMOKGWEBANA WEIGHBRIDGE Calendar years

2007 2008 2009 2010 2011


Weigh bridge construction

Tender documentation


Construction Award

Construction


Contract close out


The project is not in 2011/2012 budget, but is included in NDP 10

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32.0 SEBINA JUNCTION – NATA ROAD

32.1 Resources Required 32.1.1 Cost of supervision is P8, 058, 738.89 32.1.2 No reliable construction cost estimate available.


32.2.1 Tender documents were approved for re-tendering by PPADB on 28 November 2008. 32.2.1 Tender closing date was 29 July 2009.

32.3 Bottlenecks

32.3.1 Project was first tendered and awarded to Consolidated Contractors International Company (SAL) in May 2008 at contract sum of P251, 866, 171.97. However, the contractor requested that project be awarded to Consolidated Contractors Company (Kuwait) and not to initial tenderer Consolidated Contractors International Company SAL, which became a problem and resulted in further delay in signing of contract. Over and above, the contractor further demanded that rise and fall claims should start from the time of tender submission as opposed to the time of the award as per the contract which would have cost the Government over P30million. After a long time of lack of progress by the contractor, the award was terminated.

32.3.2 There is no budget for construction during NDP 10.

32.4 Interventions

32.4.1 None.

Detailed design, pavement & material investigation for rehabilitation of Sebina Junction – Nata Road 137km + Access Roads

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32.5 IMPLEMENTATION PLAN – SEBINA JUNCTION – NATA ROAD Calendar years

2007 2008 2009 2010 2011


Road construction

Approval of tender documents by PPADB for retentering


Construction


Construction contract terminated due to contractual dispute. The project is not included in NDP 10

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33.0 RAKOPS AND MMADIKOLA ACCESS ROADS 33.1 Resources Required

33.1.1 Total cost for reconstruction is P 15,405,366.17. 33.1.2 The construction contract was awarded to Tau Grading and Building Construction (Pty) Ltd on 17 July 2010. 33.1.3 The construction supervision is done in-house by Roads Department.


33.2.1 The project was completed on the 22nd July 2011 and is under Defects Liability Period until the 22nd July 2012. 33.3 Bottlenecks

33.3.1 None

33.4 Interventions

33.4.1 None

Reconstruction of Mmadikola and Rakops access roads.

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33.5 IMPLEMENTATION PLAN – RAKOPS AND MMADIKOLA ACCESS ROADS Calendar years

2010 2011


Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4




Construction


Project is complete and

is under Defects

Liability Period until 22

July 2012

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34.0 SOWA JUNCTION TO SUA PAN ROAD 34.1 Resources Required

34.1.1 Total cost for reconstruction was P125, 786,176.60, with P120, 200,528.99 being for construction contract and

P5, 585,647.57 being for construction supervision. 34.1.2 The construction contract was awarded to Ideal Enterprises (Pty) Ltd on 1st April 2009. 34.1.3 The construction supervision was awarded to Haas Consult SRA (Pty) Ltd.


1.2.1 Overall progress achieved on the 23rd January 2012 was 85.7% against 100% planned. . 1.2.2 30km section of the 40km main road is complete and open to traffic.

34.3 Bottlenecks 1.3.1 Botash mining company in Sua did not allow the contractor to take the gravel within their premises and this greatly

affected progress at the beginning of the project, this significantly caused the delay in the project. 1.3.2 Some borrow pits did not yield anticipated quantities of gravel and this resulted in significant delay because the

contractor had to follow the process of attaining mining licenses for alternative source of material.

34.4 Interventions 1.4.1 The consultant and the client assisted the contractor in the facilitation of attainment of the mining licenses by

intervening as appropriate, the mining license has been attained. 1.4.2 Additional plant has been brought to site to improve progress.

Reconstruction of Sowa Junction to Sua Pan Road Project

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34.5 IMPLEMENTATION PLAN – SOWA JUCTION TO SUA PAN ROAD PROJECT Calendar years

2009 2010 2011 2012


Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4




Construction


Overall progress

achieved as at 23

January 2012 was

85.7% against 100% planned.

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35.0 SIR SERETSE KHAMA INTERNATIONAL AIRPORT UPGRADING

35.1 Project Outline: To promote SSKA as one of the international air gateways into the SADC region. 35.2 Linkage to the Transport Hub:

Promote growth of air passenger traffic, tourism and trade.

Facilitate growth of hospitality and related industries thereby generate employment.

Position Botswana as a potential regional air passenger hub. 35.3 Resources Required

35.3.1 Contract of P292.00 million for extension of runway and provision of parallel taxiway 35.3.2 Contract of P433.00 million for construction of terminal. 35.3.3 Contract of P 69.00 Million for extension of main apron and construction of cargo apron

35.3.4 Skilled manpower (electrical, mechanical, structural, civil, architectural, quantity surveying, interior designer) 35.3.5 Terminal building operational staff (services engineer, technician, and airport operations staff).

Upgrading of SSKA

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35.4 Progress Achieved 35.4.1 Construction of the runway extension (from 3000 m to 4000m) and parallel taxiway was completed on 30th March

2010. 35.4.2 Tender for construction of the terminal building was awarded on 18th April 2008 and site handover was on 10th

June 2008. Phase I of the Terminal Building construction was completed on 23rd May 2010. The completion date of Phase II was re-scheduled for completion in September 2010. A further extension of time accounting for all claims arising from Phase I construction has been awarded to the Contractor. Consequently, the new completion date is April 2011. However the revised date of completion of November 2011 has been missed and the revised program of completion is June 2012.

35.4.3 Construction of Cargo Apron and extension to Main Apron was completed on 4th May 2011.

35.5 Bottlenecks

35.5.1 The ongoing functional analysis and job grading exercise in CAAB is expected to assist in recruitment, attracting and retaining skilled manpower.

35.5.2 A meeting was held with the Contractor and Consultant on 2nd February 2011 to appreciate the contractor’s

problem and to instruct him to meet the revised completion date of October 2011. However due to the delayed payments the November 2012 date has been revised to June 2012.

53.5.3 Recruitment of staff by CAAB for critical areas such as aviation security is ongoing and training of operational staff will be done when staff is in position. Recruitment for other areas is slowed down pending the outcome of the functional analysis exercise.

35.6 Interventions

35.6.1 The ongoing functional analysis and job grading exercise in CAAB is expected to assist in recruitment, attracting and retaining skilled manpower.

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35.6.2 A meeting was held with the Contractor and Consultant on 2nd February 2011 to appreciate the contractor’s problem and to instruct him to meet the revised completion date of October 2011. However due to the delayed payments the August date is being revised to end of November 2011.

35.6.3 Recruitment of staff by CAAB for critical areas such as aviation security is ongoing and training of operational staff

will be done when staff is in position. Recruitment for other areas is slowed down pending the outcome of the functional analysis exercise.

35.7 IMPLEMENTATION PLAN – UPGRADING OF SIR SERETSE KHAMA AIRPORT

Calendar years

2007 2008 2009 2010 2011 2012

Activity (Output) Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q

1 Q2

Q3

Q4

Construction of runway extension and parallel taxiway

Construction of Cargo Apron & Extension to Main Apron

Design of terminal building

Issuance and closure of tender for construction of terminal building

Evaluation, approval and award of tender for construction of terminal building

Construction of terminal building

The project was on a fast track

approach. The volcanic eruption in

Europe resulting in delayed shipment

of some materials, unforeseen ground

conditions, rain, delayed payments. All

contributed to the project delay

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36.0 FRANCISTOWN AIRPORT RECONSTRUCTION

Project outline: To upgrade and realign the airport infrastructure to accommodate the growth in air traffic in line with the development of business and mining activities in and around Francistown.

Linkage to the Transport Hub



Position Botswana as a potential regional air passenger hub.


36.1.1 Contract of P224.67 million for construction of runway, taxiway and apron (Package 1). 36.1.2 Contract of P160.354 million for construction of terminal and other buildings (Package 3). 36.1.3 Contract of P 40.75 Million for airfield ground lighting.

36.1.4 Terminal building operational staff (services engineer, technician, and airport operations staff).

Re-construct Francistown airport – designed for efficient accommodation of business/mining cargo requirements

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36.2.1 Tender for the construction of runway, taxiway, apron and associated works (airside works) was awarded on 27 th May 2008 and the site was handed over to the Contractor on 11th July 2008. Work commenced on 1st August 2008. Physical progress achieved up to end May 2011 was 100%.

36.2.2 PPADB approved the award of the tender for construction of terminal and other buildings in the amount of P160.354

million to Zhongan Engineering on 22nd August 2008. The site hand-over meeting took place on 29th September 2008 and the contract commencement date was 3rd November 2008. The original contract completion date was 2nd May 2010 which was revised to 2nd May 2011. The delay was mainly due to excessive and hard rock encountered during excavation and inclement weather, delay in award of Special Systems. Physical progress as at end of August 2011 was 100%. The airport as a whole was put to use by 1 September 2011.

36.2.3 Airfield Ground Lighting (AGL) was awarded to Siemens through direct procurement on 7th June 2010. The work was

completed on the 4th July 2011, and the Airfield Ground Lighting system is functioning well.

36.3 Bottlenecks 36.3.1 New trolleys and seating furniture not yet provided for in the new facilities.

36.3.2 The new control tower was completed without the control equipment, which might hamper the smooth running of the new facilities.

36.3.3 Shortage of skilled manpower (airport operations) for effective operation of terminal building on business principles.

36.4 Interventions

36.4.1 Tenders for procurement of furniture (office furniture, information counter, trolleys and seating) have been invited with closing date of 22nd February 2012 (revised to 29th February 2012 to accommodate clarification provided to tenderers). It is at the evaluation stage and is planned to be completed by May 2012

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36.4.2 The new Air Control Tower equipment tender has been awarded and was completed on 2nd March 2012. Arrangement and is under 12 months Defects Liability Period of moving the old equipment from the old Air Control Tower has been made, but the facilities are still using to radio linkage on both towers for the smooth running of the airport.

36.4.3 Recruitment of staff by CAAB for critical areas such as aviation security is ongoing and training of operational staff will

be done when staff is in position. Recruitment for other areas is slowed down pending the outcome of the functional analysis exercise.

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36.5 IMPLEMENTATION PLAN – FRANCISTOWN AIRPORT

Calendar years

2007 2008 2009 2010 2011


Design of airside works

Prequalification of bidders for airside works

Issuance and closure of tender for construction of airside works

Evaluation, approval and award tender for construction of airside works

Construction of airside works

Design of terminal buildings and other buildings

Prequalification of bidders for construction of terminal building

Issuance and closure of tender for terminal building and other buildings

Evaluation, approval and award of tender for terminal building and other buildings

Construction of terminal building and other buildings

Issuance and closure of tender for airfield ground lighting

Evaluation, approval and award of tender for airfield ground lighting

Delivery and installation of airfield ground lighting


Contract awarded on 27/05/08 & site handed over on 11/07/08

Tender awarded 01/09/08. Initially there was a delay as effort to short list could not

yield any positive result

The open tender could not be accepted, PPADB approval was soot out for a

selective tender to save time, and the

negotiations took longer than expected.

Completed in April

2011

Project Complete in May 2011

The major delays had been unforeseen ground condition, delay

in approval of some variation orders.

100% complete by August 2011

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37.0 MAUN AIRPORT UPGRADING Project outline: To facilitate the efficient throughput of passengers and allow the utilization of wide-bodied aircraft in order to

promote Maun as the gateway to the Okavango Delta. Linkage to the Transport Hub




37.1.1 Design of the airport: P10 million 37.1.2 New runway, strengthening of existing runway to be converted to taxiway, fencing and associated works -Airside

works: P553, 455,000.00 37.1.3 Runway supervision: P23, 175,593.13 37.1.4 Terminal building construction: cost estimate not yet available 37.1.5 Airport services area construction: cost P28m (figure from the terminated contract). 37.1.6 Manpower for effective project management/monitoring

Creatively upgrade Maun and Kasane Airports to convey an African feel (e.g. thatch buildings, with duty free shopping,

restaurant etc. facilities), to suit as entry points for high-end tourism.

Maun airport

86 of 163


37.2.1Tenders for Airport services area construction (relocation of Meteorological Services Buildings etc) were re-invited and the closing date was on the 11th May 2011. PPADB approved the recommendation of award to Colic on 20 Oct 2011 for an amount of P28,518,000.00. Letter of Appointment was issued on 16th November 2011. The site hand over meeting took place on 16th January 2012. The duration of the project is 12 months.

37.2.2 Runway, taxiway, apron, security fence etc – Tender was awarded to COVEC- Excavator Hire Joint Venture on 16th

January 2009 for an amount of P553 million. The date of commencement of work was 15 th April 2009. The progress as of February was 92% against planned 94%. 2800m out of 3700m of the new runway was made operational on 3 November 2011. The revised completion date is August 2012.

37.2.3 Design and preparation of Tender Documents of Air Traffic Control Tower were completed by end of February 2012

and are currently under review to see if other components of the project can be done as separate contracts from the main contract.

The design of the terminal building is delayed due to additional fee claim from the consultant for increased scope of work. PPADB authorised negotiation on 17th March 2011 and the negotiation team was formed on 23rd March 2011. Negotiations headed by a mediator appointed by CAAB have been concluded and a recommendation made to PPADB on 7th September 2011. PPADB has requested CAAB to further negotiate with the Consultant to remove the escalation based on Consumer Price Index. However the Consultant did not agree for any change from the already negotiated fee. A meeting was held with PAADB Board and CEO, CAAB, PS-MTC on 20 January 2012 and PPADB maintained their position that the request is retroactive. PPADB however advised that the Ministry can decide on the matter. The same is now being handled by the Ministry.

37.3 Bottlenecks

37.3.1 The Contractor for Airport Services Area failed to provide the performance bond as required under the contract. Letter of termination was served to the contractor on 16th April 2009.

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37.3.2 Delay in completion of design of the terminal building due to prolonged consultation processes with Maun based air charter operators.

37.3.3 There was additional claim of fees by the Consultant for increased scope of work on the terminal building, which

has been resolved through negotiations. Although the Consultant has been instructed to finalize the design of the terminal building, taking into account input gathered during consultation, he is reluctant to continue with the design without assurance that he will be paid for the services. However, the Ministry has resolved during the internal meeting held on the 1st March 2012 that the Consultant should be given a go-ahead to finalise the design..

37.3.5 Lack of funds for construction of the terminal building and control tower

37.4 Interventions

37.4.1 The Airport Services Area works were re-tendered and the evaluations and recommendation forwarded to PPADB on the 29th July 2011 for approval. The contract commenced on the 16th January 2012 for 12 months duration and the contractor has mobilized.

37.4.2 A Variation Order to the Runway Contract was given to the Contractor for relocation of Meteorological Services

balloon filling station and Meteorological Services yard.

37.4.4 The revised schedule of completion of the design of the terminal building following the outcome of the negotiations which has just ended is subject to approval by PPADB.

37.4.5 Funds for construction of New Air traffic Control tower should to be made available since without the new Tower the

new runway cannot be effectively used.

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37.5 IMPLEMENTATION PLAN – UPGRADE MAUN AIRPORT TO SUIT HIGH END TOURISM

Calendar years

2007 2008 2009 2010 2011 2012

Activity (Output) Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2

Q3

Q4 Q1

Q2

Q3

Q4

Relocate people and compensation provision of services at the new site

Design of air side works and airport services areas

Issuance, closure of tender for construction of airside works

Evaluation, approval and award of tender for airside works

Construction of airside works

Issuance and closure of tenders for construction of airport services area

Construction of airport services

Design of terminal building and other buildings

Issuance and closure of tender for construction of terminal building and other buildings

Evaluation, approval and award of tender for terminal building and other buildings

Construction of terminal building and other buildings


See comment above

Additional compensation claims, failure to collect claims, untraceable claimants; and provision of services taking longer than anticipated

Contract terminated on 16/04/09

due to failure by the Contractor to

provide Performance Bond Security

Delay due to additional claims of about P10 million

for the terminal building made by the Consultant and

these are still being examined.

Delay due to additional fee claims for the terminal building made by the

Consultant and these are still being

examined.

Due to interdependency of

activities this activity is delayed.

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38.0 KASANE AIRPORT UPGRADING

Project outline: To position Kasane as the airport entry point of choice into Chobe/Livingstone and Victoria Falls tourism area. Linkage to the Transport Hub


Facilitate growth of hospitality and related industries thereby generating employment.


38.1.1 P5 million for the design phase. 38.1.2 P 200 Million Airside Works 38.1.3 Building works not yet available 38.1.4 Skilled manpower (electrical, mechanical, structural, civil, architectural, quantity surveying, interior designer)

38.1.5 Terminal building operational staff (services engineer, technician and airport operations staff) 38.2 Progress Achieved

38.2.1 Design of the air side works is complete. The Design of Terminal Building is ongoing. However due to the decision of the Ministry to retain the existing Terminal building, there will be cost implications of approximately, P22 million

Creatively upgrade Maun and Kasane Airports to convey an African feel (e.g. thatch buildings, with duty free shopping, restaurant

etc. facilities), to suit as entry points for high-end tourism.

Upgrading of Kasane airport

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for design and P 100 million for support services associated with the relocation of the Terminal building and a delay in the completion of the Terminal Design.

38.2.2 The Consultants submitted (7 July, 2009) the Preliminary Design (Airside and Landside) Report and CAAB made

comments which the Consultant perceived as increased scope of work. This took several months until 15th March 2010 whereby the technical aspect of the dispute was agreed. The Consultant has now resubmitted a revised programme from preliminary design to detailed design and tender stage of the revised Terminal Building concept as per decision of Ministry ( retain the existing terminal and construct a new terminal adjacent to it) up to June 2012. Approval of Ministerial Tender Committee to negotiate the additional fee for a new terminal building was given on the 4th November 2011.

The initial negotiation meeting was held on 24th November 2011. CAAB requested clarifications on the submission by the Consultant on 13th December 2011 and the Consultant provided the clarifications on 19th January 2012. The claim is being examined and recommendation for approval of the negotiated claim will be submitted to MTC on 7th March 2012.

38.2.3 Tenders for Airside works were invited end of August 2010 with closing date of 10th November 2010. PPADB

awarded the tender to Kalcon (Pty) Ltd on the 29th July 2011. Site handover was done on 14th November 2011 [delay due to waiting for approval of supervision consultancy from the ministry]. The Project Memorandum for supervision consultancy was approved on 4 October 2011 by Ministry of Finance and Development Planning.

38.3 Bottlenecks

38.3.1 Due to ceiling constraint from 2010/2011 approval of PM is delayed. 38.3.2 Shortage of skilled manpower to effectively supervise the Project. 38.3.3 Potential delay in completion of design of the terminal buildings as per the revised schedule on account of

decision to retain the existing terminal building and likely additional works like extension to apron, new car parking and related civil works and claim of fees for increased scope of work.

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38.4 Interventions 38.4.1 Recruitment of staff by CAAB for critical areas such as aviation security is ongoing. Recruitment for other areas is

slowed down pending the outcome of the functional analysis exercise.

38.4.2 Presentation of the terminal building concept to CAAB Board and MT&C was on the 17th February 2011on during which decisions on the design approach were made.

38.5 IMPLEMENTATION PLAN – UPGRADE KASANE AIRPORT TO SUIT HIGH END TOURISM

Calendar years

2007 2008 2009 2010 2011 2012

Activity (Output) Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3

Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Q2

Q3 Q4

Design airport improvements, Airside Works and prepare tender documents

Issuance and closure of tender for construction of Airside Works

Tender evaluation and award of contract for construction of Airside Works

Construction of Airside Works

Design airport improvements, Building Works and prepare tender documents

Issuance and closure of tender for Building Works

Tender evaluation and award of contract for Building Works

Construction of Building Works


Design completed in January 2010

Tender closed on 10 Nov 2010

Awarded on 29 July 2011

Site handover was done on 14 November 2011

Design expected to be completed March 2012

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39.0 MAUN PLANT AND AUTO WORKSHOPS CONSTRUCTION 39.1 Project Outline The main objective of the project was to improve vehicle and plant maintenance by building bigger workshops with ample working space, and thus leading to improved service time and ultimately increased vehicle availability. Studies have shown that the majority of the maintenance functions of the workshop are hampered by inadequate working bays to cater for vehicles and heavy equipment, and insufficient storage capacity to store spare parts, tyres and other bulky items. The services provided by the workshops are very essential to user departments who have development projects to be carried out in the North-West District. Recently, government has identified tourism as one sector to diversify the economy. Maun is the hub of the tourism industry in Botswana hence this project is of utmost importance to the economy of the country. 39.2 Progress Achieved

39.2.1 Design consultancy services were awarded on 08 August 2008 for 22 weeks, and Sectaf Architects is the Project

Team leader.

39.2.2 The consultants were commissioned on 12 August 2008 and the site was handed over on 22 August 2008.

39.2.3 Stage 1 (Appraisal and Definition of the Project) Report was submitted to DBES in September 2008.

39.2.4 Stage 2 (Design Concept) was still in progress when work was temporarily suspended in March 2009 to address the

land issue.

Construct new Plant and Auto workshops at Maun

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39.2.5 Tawana Land Board approved the application for additional land during its 13-24 July 2009 sitting, and the affected

party was compensated for development costs incurred.

39.2.6 Project still suspended following the Moratorium from DBES to terminate all on-going pre-contract consultancy

services.

39.3 Bottlenecks

39.3.1 The size of the plot was not adequate to accommodate both the Plant and Auto workshops.

39.3.2 One of the owners of the plots allocated to CTO as additional land had already started developments.

39.3.3 Construction of the workshops is not included in NDP10

39.3.4 Consultancy services for this project are likely to be de-commissioned and terminated following the moratorium to

terminate all on-going design works by DBES

39.4 Interventions

39.4.1 Applied for additional land and the application was approved by Tawana Land Board during its sitting of 13-24 July

2009.

39.4.2 The plot owner was accordingly compensated for the costs incurred.

39.4.3 The construction phase of the project is to be implemented when the economical situation improves.

39.4.4 MT&C wrote to DBES Director seeking authority to be allowed to continue and complete all on-going pre-contract

consultancy services, and still awaiting response

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39.5. IMPLEMENTATION PLAN – DESIGN AND CONSTRUCTION OF MAUN PLANT AND AUTO WORKSHOP Calendar years

2007 2008 2009 2010 2011 2012

Activity (Output) Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Design and Construction of CTO Maun Plant & Auto workshops Design and build new Plant and Auto workshops at Maun

Tendering for Consultants Phase Engage Design Services Consultants

*

Design Phase Carry out designing of the workshops and produce Stage reports

*

Preliminary Design

Detailed Design

Approval of Design and Budget Estimate

Preparation and submission of construction Project Memorandum

Construction Tender Documentation

Construction Tendering and Award Phase Engage a contractor to build the workshops

*

Construction Phase Engaged contractor and sub-contractors constructs the workshops

*

Practical Completion (Construction)

Defects Liability Period

Consultancy services likely to be de-commissioned following a moratorium from DBES to terminate all on-going pre-contract consultancy works

Construction of the workshops is not included in NDP10

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2007 2008 2009 2010 2011 2012


Contract Close-out

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40.0 SELEBI PHIKWE AUTO WORKSHOP CONSTRUCTION

40.1 Project Outline The main objective of the project was to improve service time and vehicle availability by providing ample workshop working space for maintenance and repair of government vehicles. As the main town in Eastern Botswana, Selebi Phikwe has experienced a growth in government departments, and this has led to an increase in demand for servicing and repairing of government vehicles. The rapid developments over the past years and expectations imposed on transport services, has increased maintenance responsibilities on Selebi-Phikwe CTO workshop. Government fleet has grown tremendously over the years, while the manpower and other resources have stayed constant. Currently CTO operates the workshop from a structure leased from Botswana Development Cooperation (BDC) but the working space is not sufficient to cater for the ever-growing government fleet. Thus construction of the workshop will help in reducing vehicles-off-road; hence more vehicles will be available to government departments to carry-out their mandates, leading to an improved service delivery.


40.2.1 Design consultancy services were awarded on 11 May 2008, and Conscom Botswana is the Project Team Leader.

40.2.2 The consultants were commissioned on 23 May 2008 and the site was handed over on 30 May 2008.

40.2.3 Stage 1 (Appraisal and Definition of the Project) Report was submitted to DBES in June 2008.

40.2.4 Stage 2 (Design Concept) Report was submitted and presented to DBES/CTO 28 July 2008.

40.2.5 Stage 3 (Design Development Stage) report was presented to DBES/CTO on 09 October 2008, and was approved on 27

October 2008.

Construct a new Auto workshop at Selebi Phikwe

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40.2.6 The design process has been completed, and the consultants submitted the Stage 4 (Approval and Technical

Documentation) Report and Construction Tender Documents to DBES and CTO on 01 April 2009.

40.2.7 A tender notice was floated in the Government Gazette on 18 June 2009 and construction tenders were opened on 29 July

2009.

40.2.8 Due to budgetary constraints, the construction tender had been cancelled by PPADB on 19 April 2010.

40.3 Bottlenecks

40.3.1 Due to budgetary constraints, the construction tender has been cancelled and construction of the workshop has been deferred (not included in NDP10).

40. 4 Interventions

40.4.1 The construction tender was cancelled by PPADB on 19 April 2010. Project to be implemented once the economical situation improves

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40.5 IMPLEMENTATION PLAN – DESIGN AND CONSTRUCTION OF SELEBI PHIKWE AUTO WORKSHOP Calendar years

2007 2008 2009 2010 2011 2012 Activity (Output) Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Design and Construction of CTO Selebi Phikwe Auto workshop Design and build a new Auto workshop at Selebi Phikwe


*

Design Phase Carry out designing of the workshop and produce Stage reports

*

Preliminary Design

Detailed Design




Construction Tendering and Award Phase Engage a contractor to build the workshop

*

Construction Phase Engaged contractor and sub-contractors constructs the workshop

*



Design was completed in April 2009. Construction of the workshops is not included in NDP10. Construction tender has been cancelled

Project deferred to

next financial year

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Contract Close-out

Planned On schedule Behind schedule Critical

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41.0 TSABONG AUTO WORKSHOP UPGRADING

41.1 Project Outline The main objective of the project was to improve service time and vehicle availability by providing ample workshop working space for maintenance and repair of government vehicles. Tsabong workshop provides maintenance facilities and vehicle pool for the government fleet in the whole of the Kgalagadi District and parts of Gantsi and Southern Districts. The operational area of this District is sandy with occasional sand dunes. The dusty and sandy conditions require frequent servicing of vehicles. Failure to do so result in increased breakdowns. The current workshop was funded by the Canadian in 1984. Over the years analysis had shown that lower output by the workshop is as a result of lack of proper tools, equipment and infrastructure. While departments increased in the region, resulting in more vehicles coming to the workshop for repair and maintenance, the workshop was not upgraded. It is therefore important that the workshop be upgraded in order to reduce vehicles-off-road; hence more vehicles will be available to government departments to carry-out their mandates, leading to an improved service delivery.


41.2.1 The design consultancy was awarded on 01 August 2008 for 24 weeks, and FMA Architects is the Project Team leader.

41.2.2 The commissioning was done on 15 August 2008 and the site was handed over on 05 September 2008. 41.2.3 Stage 1 (Appraisal and Definition of the Project) Report was submitted to DBES in September 2008. 41.2.4 Stage 2 (Design Concept) Report was submitted and presented to DBES/CTO 24 March 2009, and was approved on

03 April 2009. 41.2.5 Stage 3 (Design Development Stage) Report was presented to DBES/CTO on 11 August 2009, and was approved on

26 August 2009.

Upgrade the Automobile workshop at Tsabong.

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41.2.6 The consultants have submitted technical drawings to local authorities for planning permission and approval, and are preparing tender documentation. Anticipate submitting the Stage 4 report and tender documents to MTU (MT&C) by end of May 2012 due to further consultation with Roads Department.

41.3 Bottlenecks

41.3.1 Construction of the workshop is not included in NDP10. 41.3.2 Discrepancies between the land lease sketch plan and the site plan produced by the architect, which substantially

delayed the completion of the design works 41.3.3 The Physical Planning Unit (Kgalagadi District Council) has deferred issuance of a Building Permission for the

envisaged developments pending the intrusion of CTO Fuel Depot into the road reserve. 41.3.4 MTU are still awaiting CTO to approve the engineer’s site revisit for the inclusion of CTO fuel point.

41.4 Interventions

41.4.1 Upgrading of the workshop will be implemented when the economical situation has improved. 41.4.2 The architect revised the site plan to match the land lease sketch plan. 41.4.3 Officials from Roads Department, Ministerial Technical Unit (MTU) and CTO held a meeting on 20 April 2011, and it

was resolved that the consulting Civil engineer should produce the site plan for the fuel point for further discussion with Roads official on the road reserve issue.

41.4.4 CTO to source funds to enable the civil engineers to redesign the civil works to incorporate the fuel point as it was not in their planning zone.

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41.5 IMPLEMENTATION PLAN – DESIGN AND UPGRADING OF TSABONG AUTO WORKSHOP Calendar years


Design and Construction (upgrading) of CTO Tsabong workshop Design and upgrade the Auto workshop at Tsabong


*


*

Preliminary Design

Detailed Design





*

Construction Phase Contractor and sub-contractors upgrades the workshop

*



Consulting civil engineer to submit fuel depot sketch plan for perusal by Roads Department in giving the project a waiver for the road reserve intrusion


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Contract Close-out

Planned On schedule Behind schedule Still ongoing

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42.0 GANTSI AUTO WORKSHOP UPGRADING

42.1 Project Outline The main objective of the project was to improve service time and vehicle availability by providing ample workshop working space for maintenance and repair of government vehicles. The current workshop was constructed some 30 years ago through Germany assistance and has not undergone any significant developments till to-date. Performance analysis had shown that lower output by the workshop is as a result of lack of proper tools, equipment and infrastructure. While departments increased in the region, resulting in more vehicles coming to the workshop for repair and maintenance, the workshop was not upgraded to meet the needs of the expanding fleet size in the region. Upgrading of this workshop will ensure readily available transport to user departments whenever needed resulting in departments carrying out their mandates on time, leading to an improved service delivery.


42.2.1 The design consultancy was awarded on 01 August 2008 for 24 weeks, and FMA Architects is the Project Team leader.

42.2.2 The commissioning was done on 15 August 2008 and the site was handed over on 05 September 2008. 42.2.3 Stage 1 (Appraisal and Definition of the Project) Report was submitted to DBES in September 2008. 42.2.4 Stage 2 (Design Concept) Report was submitted and presented to DBES/CTO on 24 March 2009, and was approved

on 03 April 2009. 42.2.5 Stage 3 (Design Development Stage) Report was presented to DBES/CTO on 11 August 2009, and was approved on

26 August 2009 42.2.6 The design process has been completed, and the consultants submitted the Stage 4 (Approval and Technical

Documentation) Report to MTU (MT&C) and CTO in May 2010.

Upgrade the Auto workshop at Gantsi

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42.2.7 The Quantity Surveyor submitted the Construction Tender Documentation to MTU (MT&C) in August 2010. 42.3 Bottlenecks

42.3.1 Construction of the workshop will not go ahead during NDP10 due to financial constraints 42.3.2 Presentation of the Final designs by the consultants to DBES Technical Audit Team is yet to be performed. 42.3.3 The DBES Technical Audit Team is currently swamped with projects to be presented

42.4 Interventions

42.4.1 Upgrading of the workshop will be implemented when the economical situation has improved 42.4.2 DBES seeking for a schedule for the presentation

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42.5 IMPLEMENTATION PLAN – DESIGN AND UPGRADING OF GANTSI AUTO WORKSHOP Calendar years


Design and Upgrading of CTO Gantsi workshop Design and upgrade the Auto workshop at Gantsi


*


*

Preliminary Design

Detailed Design





*


*




Design works completed in March 2010. Presentation to DBES Audit team still to performed for purposes of approval of Design and Budget Estimate

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Contract Close-out


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43.0 SEROWE AUTO WORKSHOP UPGRADING

43.1 Project Outline The main objective of the project was to improve service time and vehicle availability by providing ample workshop working space for maintenance and repair of government vehicles. Serowe village, being the District Headquarters of Central District, has almost all government departments. The vehicle population of close to 600 vehicles, rapid developments taking place in the village and surrounding areas and an increasing number of government departments has made the existing workshop structure to be unable to handle the traffic of vehicles brought in for maintenance and repairs, hence attributing to the low output of the workshop. Upgrading of this workshop will ensure readily available transport to user departments whenever needed resulting in departments carrying out their mandates on time, leading to an improved service delivery.


43.2.1 All the design consultancy services have been awarded by week-ending 07 November 2008 for 24 weeks and Sectaf Architects is the Project Team leader.

43.2.2 The consultants were commissioned on 14 November 2008, and the site hand-over was undertaken on 21 November 2008.

43.2.3 Stage 1 (Appraisal and Definition of the Project) Report was submitted to DBES in September 2008. 43.2.4 Stage 2 (Design Concept) Report was submitted and presented to DBES/CTO on 24 March 2009, and was approved

on 03 April 2009. 43.2.5 Stage 3 (Detailed Design Development) which involves developing detailed designs and discussing the designs with

planning and statutory authorities was completed in August 2010.

Upgrade the Automobile Workshop at Serowe.

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43.3 Bottlenecks

43.3.1 Design works are currently on-hold following the change of scope of works 43.3.1 Construction phase of the project is not included in NDP10

43.3.3 DBES has proposed to terminate all on-going pre-contract consultancy services especially where design funds are insufficient.

43.4 Interventions

43.4.1 CTO to decide on change of scope and give DBES a go ahead with design works 43.4.2 Upgrading of the workshop will be implemented when the economical situation has improved. 43.4.3 MT&C wrote to DBES seeking authority to be allowed to continue and complete all on-going pre-contract consultancy

services, and still awaiting response

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43.5 IMPLEMENTATION PLAN – DESIGN AND UPGRADING OF SEROWE AUTO WORKSHOP

Calendar years


Design and Construction (upgrading) of CTO Serowe workshop Design and upgrade the Auto workshop at Serowe


*


*

Preliminary Design

Detailed Design




Construction Tendering and Award Phase Engage a contractor to upgrade the workshop

*

Construction Phase Engaged contractor and sub-contractors upgrade the workshop

*



DBES has suspended the

design works following

further consultation &

availability of design

funds from CTO

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Contract Close-out

Planned On schedule Behind schedule Critical Path

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44.0 FRANCISTOWN AUTO WORKSHOP UPGRADING

44.1 Project Outline The main objective of the project was to improve service time and vehicle availability by providing ample workshop working space for maintenance and repair of government vehicles. Francistown, being the second largest City in Botswana, has many government departments and vehicles. The auto workshop caters for a vast area including North East District, Tutume Sub-District and Tonota Sub-District. The workshop was constructed some 20 years ago and has since then experienced no upgrading to match the growth and expansion of the region which the workshop serves, thus leading to low output by the workshop. Upgrading of this workshop will ensure readily available transport to user departments whenever needed resulting in departments carrying out their mandates on time, leading to an improved service delivery.


44.2.1 Design consultancy and pre-contract supervision services were awarded to consultants at the end of September 2008 for 21 weeks. The Project Team leader is Planarch Architects (Pty) Ltd.

44.2.2 Commissioning of consultants and site hand-over was undertaken on 27 October 2008. 44.2.3 Stage 1 (Appraisal and Definition of the Project) Report was submitted to DBES in March 2009, and was approved on

03 April 2009 44.2.4 Stage 2 (Design Concept) Report was submitted and presented to DBES/CTO on 15 October 2009, and was

approved on 29 October 2009. 44.2.5 Stage 3 (Design Development Stage) Report was submitted to MTU (MT& C)/CTO on 17 March 2010. 44.2.6 Consultants submitted Stage 4 (Approval & Technical Documentation) Report and Tender Documentation to

MTU/CTO in December 2010. 44.2.7 The consultants presented the Final drawings to DBES Technical Audit Team on 16 June 2011 for approval

Upgrade the Auto workshop at Francistown

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44.3 Bottlenecks

44.3.1 DBES Technical Audit Team are yet to give approval on submitted drawings 44.3.2 Construction of the workshop is not included in NDP10

44.4 Interventions

44.4.1 MTU to make follow up to DBES Audit Team regarding the above (44.3.1) 44.4.2 Upgrading of the workshop will be implemented when the economical situation has improved

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44.5 IMPLEMENTATION PLAN – DESIGN AND UPGRADING OF FRANCISTOWN AUTO WORKSHOP Calendar years

2008 2009 2010 2011 2012


Design and Construction (upgrading) of CTO Auto Francistown Auto workshop Design and upgrade the Auto workshop at Francistown

Tendering for Consultants Phase Directly appoint Design Services Consultants

*

Design Phase Carry out designing of the workshop and produce Design Stage reports

*

Preliminary Design

Detailed Design





*

Construction Phase Engaged contractor and sub-contractors upgrades the workshop

*



Contract Close-out

Design phase completed in December 2010. Consultants presented Final designs to DBES Technical Audit Team. MT&C still awaiting approval of Designs and Budget Estimate


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2008 2009 2010 2011 2012



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45.0 MAHALAPYE AUTO WORKSHOP UPGRADING

45.1 Project Outline The main objective of the project was to improve service time and vehicle availability by providing ample workshop working space for maintenance and repair of government vehicles. The auto workshop caters for a vast area including Mahalapye sub-district, Serowe/Palapye Sub-District, and part of Kweneng and Kgatleng districts. The fact that Mahalapye is along the A1 (Gaborone-Francistown) Road, a lot of government vehicles which break-down while on transit in the operating area of CTO Mahalapye have to be attended at the workshop. Since construction some 25 years ago, the workshop has not been significantly upgraded, and as a result, the expanding fleet in the Mahalapye area and transit vehicles is continuing to overwhelm the workshop, leading to a low output. Upgrading of the workshop will thus help in reducing vehicles-off-road; hence more vehicles will be available to government departments to carry-out their mandates, leading to an improved service delivery


45.2.1 Design consultancy and supervision services were allocated to consultants on the 29 August 2008 for 21 weeks. The Project Team leader is Architects Collaborative (Pty) Ltd

45.2.2 Consultants were commissioned on 23 October 2008, and the site hand over was carried out on 31 October 2008. 43.2.3 Stage 1 (Appraisal and Definition of the Project) Report was submitted to DBES on 12 February 2009. 45.2.4 Stage 2 (Design Concept) Report was submitted and presented to DBES/CTO on 10 March 2009, and was approved

on 16 March 2009. 45.2.5 Stage 3 (Design Development Stage) Report was presented to DBES/CTO on 19 October 2009, and was approved

on 20 October 2009. 45.2.6 The consultants have submitted the Stage 4 Draft report to MTU on 16 February 2010 for review, and the Quantity

Surveyor submitted the Construction Tender Documentation to MTU in March 2010.

Upgrade the Auto workshop at Mahalapye

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45.3 Bottlenecks 45.3.1 Construction of the workshop will not go ahead during NDP10 due to financial constraints. 45.3.2 Presentation of the Final designs by the consultants to DBES Technical Audit Team is yet to be performed. 45.3.3 The DBES Technical Audit Team is currently overwhelmed with projects to be presented

45.4 Interventions

45.4.1 Upgrading of the workshop will be implemented when the economical situation has improved 45.4.2 MT&C wrote to DBES seeking for a schedule for the presentation of the stage 4 reports.

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45.5 IMPLEMENTATION PLAN – DESIGN AND UPGRADING OF MAHALAPYE AUTO WORKSHOP

Calendar years

2008 2009 2010 2011 2012


Design and Construction (upgrading) of CTO Mahalapye workshop Design and upgrade the Auto workshop at Mahalapye

Tendering for Consultants Phase Directly appoint Design Services Consultants

*

Design Phase Carry out designing of the workshop and produce Design Stage reports

*

Preliminary Design

Detailed Design





*

Construction Phase Engaged contractor and sub-contractors upgrades the workshop

*



Design works completed in March 2010. Presentation to DBES Audit team still to performed for purposes of approval of Design and Budget Estimate


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2008 2009 2010 2011 2012


Contract Close-out


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46.0 MOHEMBO AUTO WORKSHOP & STAFF ACCOMMODATION CONSTRUCTION

46.1 Project Outline The main objective of the project was to improve service time and vehicle availability by providing ample workshop working space for maintenance and repair of government vehicles. The existing workshop, which is on the bank of the Okavango River, is a small workshop initially meant for the repair and maintenance of the Mohembo ferries. As years passed after its construction, more government departments were established in both Mohembo and Shakawe resulting in the fleet size growing. The size of the workshop then proved counter-productive since the working space was not adequate to cater for the growing fleet. The proximity of the workshop to the river banks posed a risk of polluting the river through bye - products of the workshop being deposited into the river, thus affecting aquatic, wild and domesticated animals as well as humans who rely on raw waters from the river for their daily use and consumption. A buffer zone of 900m from the river was set for industrial nature buildings following the EIA Act of May 2005, and this called for a need to relocate the workshop from the river banks. The staff housing aspect of the project was included since Mohembo was a remote area and accommodation was scarce. As a result, construction of the workshop will help in reducing vehicles-off-road; hence more vehicles will be available to government departments to carry-out their mandates, leading to an improved service delivery.


46.2.1 Design consultancy services have been awarded by 16th April 2008, and Sectaf Architects are the Project Team Leader.

46.2.2 The consultants were commissioned on 05 February 2009, but design was delayed due to land issue. However, the alternative plot at Mohembo East, Block 3 was approved by the Tawana Land Board at its sitting of July 2009.

Construct a new Auto workshop and Staff Accommodation at Mohembo

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46.2.3 Tawana Land Board approved the applications for new plots during its July 2009 sitting. 46.2.4 The affected parties were offered compensation in November 2011. However, some people rejected the offers and

CTO wrote to Land Board in December 2011about the situation and the response is awaited. 46.2.5 Consultancy services for this project are to be de-commissioned and terminated following suspension of all on-going

design works by DBES.

46.3 Bottlenecks

46.3.1 Department of Environmental Affairs (DEA) declined to allow CTO to implement the project at the initially allocated plot, citing environmental issue, and instead recommending a plot in Shakawe (Samochima) industrial site.

46.3.2 Lack of funds to pay for pre-contract services. 46.3.3 Consultancy services for this project are likely to be de-commissioned and terminated following the moratorium to

terminate all on-going design works by DBES

46.4 Interventions

46.4.1 The two sites were abandoned and instead applications for new workshop and staff houses plots in Mohembo East, Block 3 were made. Tawana Land Board approved the applications during its July 2009 Board sitting

46.4.2 CTO to source funds for pre-contract services. 46.4.3 MT&C wrote to DBES seeking authority to be allowed to continue and complete all on-going pre-contract consultancy

services, and still awaiting response

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46.5 IMPLEMENTATION PLAN – DESIGN AND CONSTRUCTION OF MOHEMBO AUTO WORKSHOP & STAFF

ACCOMMODATION Calendar years

2007 2008 2009 2010 2011 2012


Design and Construction of CTO Mohembo Auto workshop and Staff Houses Design and build a new Auto workshop and staff houses at Mohembo


*


*

Preliminary Design

Detailed Design





*


*



Consultancy services for Design works likely to be de-commissioned due to unavailability of funds.


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2007 2008 2009 2010 2011 2012


Contract Close-out


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47. KAZUNGULA FERRY

47.1 Project Outline The congestion at Kazungula Border Post continues to create a lot of problems amongst travellers and truck drivers crossing into Botswana and Zambia. Trucks originating from South Africa, Botswana through Zambia cross using the Kazungula ferry. The current ferries which are owned by the Engineering Service Company of Zambia are unable to cope with the workload and demand at the border post. Botswana and Zambia have been considering construction of a bridge at Kazungula to replace the existing river ferry service. Both countries recognize that a bridge would contribute to economic growth, regional cooperation and trade. The bridge has also been identified as a key missing link in the SADC regional trunk road network. Since the construction of the bridge has been protracted, the Government of Botswana decided to procure a ferry as an interim measure to help alleviate congestion at Kazungula. This would in turn reduce vehicle operating costs, eliminate vehicle detention times, and alleviate capacity limitations. This would enhance the competitiveness of the regional North-South Corridor linking the mineral rich regions of Zambia and Democratic Republic of Congo to Botswana, Zimbabwe and the port of Durban in South Africa. As a result, some regional traffic that currently routes through Zimbabwe will divert to the flatter route through Botswana and Zambia via Kazungula.


47.2.1 On 10th January 2011, CTO started the operation of the ferry at the Kazungula Border crossing, conveying vehicles and passengers across the Zambezi River.

47.2.2 Insurance cover for the ferry was awarded to Dynamic Insurance Brokers, and the insurance policy became effective on 15 June 2011.

Procure one ferry in order to alleviate the congestion at Kazungula Border.

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47.2.3 Re-training of the coxswains ended on 25 August 2011. The thruster assembly to one of the engines was damaged on 21 January 2011, and the incident stalled the operation of the ferry. The ferry re-started operation on the 29 August 2011.

47.2.4 The Ferry was officially launched on the 4th November 2011

47.3 Bottlenecks

47.3.1 The thruster assembly to one of the engines was damaged on 21 January 2011, and the incident stalled the operation of the ferry.

47.4 Interventions

47.4.1 CTO engaged the contractor to replace the damaged thruster assembly and has since been completed.

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45.5 IMPLEMENTATION PLAN – KAZUNGULA FERRY BOAT Calendar years

2009 2010 2011 2012


Kazungula Ferry Fabricate a ferry for the Kazungula Border Crossing to alleviate congestion

Contract Signing Signing of service contract by CTO and Powerserv (Pty) Ltd

Preparation of Contract documents *

Signing of Contract agreement

Fabrication and Assembly of the Ferry Fabrication of steel modules, engine mountings and ramps and assembly in river

Finalisation of technical drawings and order materials

Finalisation of use of CTO and BDF premises in Kasane

Delivery of materials to Kasane *

Fabrication of steel modules *

Assembly steel modules

Fitting of engines, electrics and hydraulics

Fitting of ramps

Finalisation, commissioning, testing and hand-over to CTO


Ferry was officially launched on the 4

th

November 2011

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48.0 MAUN VEHICLE TESTING STATION

48.1 Resources Required 48.1.1 Design estimate cost is P3, 158,950 48.1.2 Estimated Cost of construction is P 53,000,000.

48.2 Progress Achieved 48.2.1 The project design last stage 4 is complete and has been submitted for approval by DBES(Design AUDIT TEAM)

and will be shelved.

48.3 Bottlenecks 48.3.1 The re-designing of the testing station was delayed due to the need to incorporate access roads and modifications

of the earlier submitted drawings. 48.3.2 Financial constraints. Construction will not take off.

48.4 Interventions 48.4.1 Since the consultants were already at an advanced stage with original design, DRTS has now approved that the

original designs can be completed without changes. 48.4.2 The project construction is deferred until funds are availed. DRTS will keep the completed original designs and will

revise them when need be and funds are availed for construction.

48.5 IMPLEENTATION PLAN – DESIGN AND CONSTRUCTION MAUN VTS Calendar years

2007 2008 2009 2010 2011 2012 Activity (Output) Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Tendering for consultants

Maun Vehicle Testing Station Design and Construction

To address the escalating road safety problems and ensure accessibility of services.

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2007 2008 2009 2010 2011 2012 Activity (Output) Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Geotechnical and Topographical survey

Preliminary design

Detailed design

Approval of design and budget estimate by client



Construction award

Practical completion (construction)


Contract close out


The design last stage 4 is complete and is awaiting approval by DBES and will be shelved. Project construction deffered due to financial constraints

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49.0 MOCHUDI AND MOLEPOLOLE REGISTRATION AND LICENSING OFFICES

49.1 Resources Required 49.1.1 Mochudi design is P685, 345.00 49.1.2 Molepolole design is P307, 587.00 49.1.3 Construction cost estimate to be determined after completion of design

49.2 Progress Achieved 49.2.1 The project design is to go on and incorporate the changes in the scope.

49.3 Bottlenecks

49.3.1 Additional requirements which had been proposed by DRTS led to the delay of the project and also an increase in the scope of works.

49.3.2 Financial constraints. No funds for design and construction

49.4 Interventions 49.4.1 The Design to be completed and shelved after approval of the change of scope and availability of design fees. 49.4.2 Construction deferred due to budget constraints. 49.4.3 Mochudi design is a prototype for Molepolole offices to reduce design costs.

Mochudi and Molepolole Registration Offices Design and Construction

To provide office accommodation and ensure accessibility of services.

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49.5 IMPLEMENTATION PLAN – DESIGN AND CONSTRUCTION MOCHUDI AND MOLEPOLOLE REGISTRATION

OFFICES Calendar years

2007 2008 2009 2010 2011 Activity (Output) Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Preparation Of ITT For Consultancy

Tendering for consultants

Geotechical and Topographical survey

Preliminary design

Detailed design

Approval of Design and budget estimate by client



Construction Award

Practical completion (construction)


Contract close out


Project construction deferred until funds are availed. The design is on hold and delayed due to change of scope

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50 .0 E-Government Project

50.1 E-Government Project

Objective:

Improve government service delivery through the use of ICT within public administration.

50.2 Progress Achieved:

The Draft National e-Government Strategy has been approved.

The recommendation of the Marketing and Communications Strategy are being implemented.

Stakeholder conference to share the e-Government strategy held on 30-31st May 2011

The Botswana Government Bookshop online project is in progress. This project has been delayed due to the absence of payment gateway. We are working with MFDP to resolve the problem..

The development of the e-Government Governance and management model was completed in March 2011. The model is now awaiting adoption.

Implementation of e-Government Programme

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50.3 Bottlenecks

Updating of information on the portal by Departments continues to be a challenge.

Lack of commitment from Ministries and Departments to participate in Application Clusters.

Priority programmes for Ministries and Departments as recommended by the National e-Government Strategy do not tally with the priorities for IT projects as presented by Ministries for NDP 10 programmes.

The recommended Information Age Council for implementation of the National ICT policy has not been established, thus burdening the e-Government program to drive Maitlamo projects which should otherwise be driven by Maitlamo pillars.

Funding needs for e-Government has finished.

Delays in enacting the necessary e-legislation compromise projects that need the e-laws to be in place to legitimize the type of transactions that are envisaged.

Delays in implementing an enhanced Department of Information Technology (as recommended by section 9 of Maitlamo) are negatively impacting the department’s ability to execute its mandate in an e-Government environment.

50.4 Interventions

Training PRO’s to publish content on the Portal and promote e-Government.

The e-Government Governance Model development delivered in March 2011.

A resolution was taken at the e-Government Board to consolidate all Ministry NDP 10 ICT budgets under the control of the e-Government Board. A request to increase e-Government TEC has been submitted to cabinet.

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Consolidation of Ministerial NDP 10 budgets and clustering for the development of common applications is expected to save aggregate implementation costs for NDP 10 ICT projects and avail needed funds to achieve other envisaged 2011-2012 e-Government Projects. Other opportunities for funding are being explored through International Protocols that Botswana has with its development partners.

The Botswana Government e-Legislation team has undergone training.

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50.5 Implementation Plan – e-Government


2009 2010 2011

Activity(Output) J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O National e-Government Strategy

Project Monitoring and Evaluation Framework

e-Government Governance and Management Framework

E-Services Assessment and Implementation Plan

Detailed Current State Analysis

E-Government Best Practices Report

e-Government Technical Blueprint and Rationalization Plan

Identification of technical Standards and policies and development of ITT

Task Complete

Report received

from consultant and

is being reviewed

internally

Task Complete

Task Complete

Task Complete

Strategy Complete

Complete

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51.0 E-Legislation Framework

51.1 Objectives:

The main objective of the e-legislation Framework development is to fill the legislative gaps that were identified during the development of the National ICT Policy.

To develop a consistent national legal infrastructure to support e-commerce by preventing computer crimes, online fraud and hacking, introduction of viruses into the network, cyber stalking, and many other cyber crimes.

To ensure that Botswana has e-legislation that is in harmony with international trade laws.


Current state analysis of the e-legislative Framework has been done. Five (5) priority legislations have been identified together with their lead ministries.

High level milestone plan for the programme has been done.

Capacity building plan has been developed and approved Eight (8) officers from different government agencies have been trained on internet and e-Commerce Law

Cabinet Memorandum requesting for authority to draft e-Signature Bill is circulating.

Lead Ministries for both Data Protection and e-Commerce legislation are at different stages of drafting the Cabinet Memoranda.

51.3 Bottlenecks

Lack of capacity by lead ministries to draft drafting instructions on e-legislation

Unavailability of ICT trained legal personnel to drive the initiative

Lack of funds to build capacity on e-legislation

Formulation of laws that will support e-Government

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51.4 Interventions

Capacitate lead ministries on e-legislation through benchmarking

Use the already trained resources to start off some work, so that we learn and identify the gaps as we progress other project activities.

Capacitate Government legal practitioners to fill up the gap.

Request Technical Assistance on the development of cyber laws from Commonwealth.

51.5 Implementation Plan 0 E-Legislation Framework


2010 2011 2012

Activity(Output) J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O Identification of policies and Legal instruments

Preparation for and compilation of the Benchmarking study tour report

Preparation for Drafting Policies and Legislation (Laying the ground)

Capacity building for E-Legislation

Drafting of comprehensive Policies and or fast-tracking of priority legislation (Issuance of instructions)

Actual drafting of the Priority Legislation

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52 .0 IT Governance Standards Framework

52.1 Objective:

This Project aims to improve IT Governance in Government.


The project consists of the following components:

IT Governance Standards Training conducted on the following:

IT Governance (COBIT) training completed

Project Management (Prince2) training completed

Service Management (ITIL) training completed

Enterprise Architecture – This component is on hold pending the completion of the national e-government strategy and technical blueprint.

3 ITIL processes have been implemented and 7 processes still to be implemented.

52 3 Bottlenecks

Funding was reduced from the original estimates hence the implementation of EA has been delayed.

The COBIT and PRINCE2 framework still needs to be implemented.

The 7 ITIL processes still need to be implemented.

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52.4 Interventions

The project has been reviewed and will be implemented in phases in the next financial year (2012/2013)

.

52.5 Implementation Plan- IT -Governance Framework


Activity/Output 2010 2011 2012 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Issue ITT for COBIT Consultancy

Issue ITT for ITIL Consultancy

Issue ITT for MSP Training, ISO 20000 and ISO 27000

Project component has been deferred to the next financial year as consultancy on the implementation of the mentioned frameworks need to be reviewed and re-scoped.

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53.0 DPSM system

53.1 Objective:

To migrate the current Computerized Personnel Management System (CPMS) and Teaching Services Management (TSM)to a new Computerized Human Resource Management System running in Oracle Financials.

Provide a seamless and coordinated computerized human resources management information system for the entire public service that will be integrated to other critical systems in government such as GABS, Payroll System, and Omang etc.


Contract negotiations completed.

Project was deferred in this financial year due to budget constraint..

The project will be re-scoped under the HR/Payroll Cluster Integration Project in e-government

An ITT has been floated

53.3 Bottlenecks

Funding is inadequate to progress the project

53.4 Interventions

Re-scope the project under the HR/Payroll system integration.

Migrate the current Computerized Personnel Management System (CPMS) and Teaching Services Management

(TSM) to a new Computerized Human Resource Management System running in Oracle Financials

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53.5 Implementation Plan - DPSM system


ACTIVITY (OUTPUT) 2009 2010 2011 2012

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Preparation and Approval of Project Memo by relevant departments

Tendering and evaluation

Contract Negotiations

Development of a comprehensive SOUR for the whole public service

Migration of DPSM and TSM Infinium systems using the developed SOUR and integration with MLG project

Project was deferred to this financial year due to lack of funds. An invitation to Tender has been floated.

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54.0 COMPUTER REFURBISHMENT

54.1 Objectives

To enrich the education of primary school students and teachers so that they become computer literate at an early stage.

To provide primary schools with refurbished computers at reasonable cost.


The project has been successfully refurbished over 3030 computers compared to 2620 of the previous quarter.

Computers have been delivered and installed in 303 primary schools compared to 262 of the previous quarter each school receives 10 computers.

3 interns are attached to the project, unable to request more due to lack of office space.

54.3 Bottlenecks

There is lack of Workshop and storage space.

There is no maintenance plan for the refurbished computers at schools.

54.4 Interventions

Workshop space identified at MT&C headquarters.

MT&C is in consultation with MoESD and MLG with regards to maintenance of computers.

Refurbish used computers from Government Offices for deployment to Primary Schools

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55 .0 ENTERPRISE SOFTWARE LICENCE

55.1 Objective:

To negotiate Enterprise licenses for Microsoft, Oracle and Symantec Anti virus software.


Audit for usage of all Microsoft licenses has been done

Oracle renewal licenses have been paid for.

Symantec anti virus paid for until June 2012. The licenses are renewed annually.

55.3 Bottlenecks

Funding was limited.

Verification of Microsoft licenses is taking too long.

55.5 Interventions

Some funds were made available for financial year 2010/2011.

Other options being undertaken to speed up audit of Microsoft licenses.

To negotiate Enterprise software licenses for Government by leveraging on volume licenses and receiving all benefits associated.

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55.5 Implementation Plan – Enterprise Software License


.

2010 2011

Activity/Output Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Audit Microsoft licenses to verify actual usage

Project complete

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56.0 ICT Internal Reticulation Systems for building

56.1 Objective

The study will assess and establish requirements to facilitate ICT internal ducting and cabling including wireless where appropriate, for Government and Commercial buildings to be a mandatory part of approval process of building designs. The goal is to provide for the minimum installation of cabling systems resulting in operational performance of Botswana government and the commercial sector.

56.2 Objective

The study will assess and establish requirements to facilitate ICT internal ducting and cabling including wireless where appropriate, for Government and Commercial buildings to be a mandatory part of approval process of building designs. The goal is to provide for the minimum installation of cabling systems resulting in operational performance of Botswana government and the commercial sector.

56.3 Progress achieved

Project has been completed successfully on time.

Payment to the supplier for consultancy services has been made.

Situational Analysis Report is complete.

Interim Report is complete.

Stakeholder’s consultation feedback is complete.

ICT internal ducting and cabling (including wireless) Standard to be for both Government and Commercial buildings

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56.4 Bottlenecks

None

56.5 Interventions

None

56.5 Implementation Plan

ICT Internal Reticulation Systems 2008 2009 2010

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Tendering

Notice & Invitation to tender (float and close)

Tender evaluation

Contract Negotiation, Award & signing

Implementation Submission and approval of the inception report

submission and approval of the Interim Report, covering Policy Review, Act Review, Legislation Review, Organizational Review, Organizational Structure Review and Unit Review.

Draft final report

Final report

The project has

been completed

on time

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57.0 Nteletsa II Project

57.1 Objective

This is a rural development project aimed at providing telecommunications services to rural communities. All together, a total of One Hundred and Ninety Seven (197) rural villages have been identified for the project. The villages have been divided into four groups (Area 1, 2, 3 and 4) in order to expedite implementation and delivery of service. The scope of the project is to; Supply, Install, Commission, carry out Operation and Maintenance of network infrastructure and provide telecommunications services to the identified villages.

The project implementation is expected to be completed in 18 months from the contract signature date for all 4 Areas.

57. 2 Area1

57.2.1 Progress Achieved

Project has been launched on the 6th December 2011

Service Availability in 59/59 villages

57.2.2 Bottlenecks

Teething problems of some Kitsong Centres.

Instruction to remove some towers as an environmental concern.

Project for providing telecommunications service to rural communities

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57.2.3 Interventions

An evaluation will be done on performance of all Kitsong Centres.

Survey tool has been developed

Scope of work and schedule for tower removal worked out.

Costs of tower removal estimated

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57.2.4 Implementation plan - Area 1

Nteletsa II Area 1 Network Infrastructure (NI) Tender

2008/2009 2009/2010 2010/2011 2011/2012

Milestones Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Tender approvals

Tender Floating

NI Tender Evaluation

PADB Tender Adjudication


Signing of contracts

Project Ground Breaking

Acquisition of Equipment Sites

Environmental Impact assessment

Site Infrastructure Construction and Service availability

Kitsong Centre Implementation

Project Closing ceremony

Delayed due to protacted

negotiations wBTC

Ceremony conducted in May 2010

Site construction started 4 months

behind schedule , all sites now

operational

56 Kitsong centre are in

operation and have been

handed over to the

community in Area 1 out

of 59

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57.3 Area 2

57.3.1 Progress Achieved

All 62 villages provided with network coverage.

60/62 villages provided with Kitsong Centres.

All equipment for Kitsong Centres installed and commissioned

Kitsong Centre equipment installed in Khurutshe Primary School

All Kitsong Centres are operational. 57.3.2 Bottlenecks

Delay in launching project


Meeting to be convened with contractor to discuss any outstanding issues after which project will be handed over to project owner (MT&C) for launching .

Meeting to be convened in mid March 2012 with contractor to discuss any outstanding issues after which project will be handed over to project owner (MT&C) for launching

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57.3.4 Implementation Plan - Area 2

Nteletsa II Area 2 Network Infrastructure (NI) Tender 2008/2009

2009/2010 2010/2011 2011/2012

Milestones Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Tender Floating



Signing of Contracts


Acquisition of Equipment sites

Environmental Impact Assessment

Approval of Subcontractor

Equipment Delivery

Integration test between Huawei Base Station Controller (BSC) and Ericsson Main Switching Centre

Site Construction

Service Availability per village

Tele-Centre availability per village

Project Launch

Completed

.Delay due to CAAB & EIA

approvals

Subcontracto

rs delayed

submission

of their

profiles

Completed..

Delays due

to DEA

process Completed

Completed

Delay due to

non-parallel

delivery of

Kitsong

Centres with

network roll

out

Project Launch delayed due to

delayed installation of Kitsong

Centre equipment at Khurutshe

.school.

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57.4 Area 3 57.4.1 Progress Achieved

Infrastructure completed and service provided in all 35 villages including Kitsong centres

Project was completed in August 2011. 57.4.2 Bottlenecks

The last implementation stage: Issuance of Provisional Acceptance Certificate (PAC) is delayed


The Ministry is addressing the delay in issuance of PAC.

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57.4.4 Implementation Plan - Area 3

Nteletsa II Area 3 Network Infrastructure (NI) Tender

2008/2009 2009/2010 2010/2011 2011/2012

Milestones Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2

Tender approvals

Tender Floating

NI Tender Evaluation



Signing of Contracts

Ground Breaking scheduled for July 2009

Acquisition of Equipment sites



Equipment Delivery

Integration test between Huawei Base Station Controller (BSC) and Ericsson Main Switching Centre

Site Construction


Tele-Centre availability per village

Completed.

Delayed due

to protracted negotiations

with BTC

Completed.

Delayed due to

protracted

negotiations

with BTC

Completed. Delayed due to protracted

contract signing with

BTC

Completed.

Delayed due to

protracted contract signing

with BTC

Completed.

Delayed due to

BTC’s delayed

contract signing with consultant

Completed

Installatio

n

completed

.

Kitsong service

availability

delayed due to

protracted

contract signing

with contractor

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57.5 Area 4

57.5.1 Progress Achieved:

Project has been successfully completed

Project closing ceremony has been done

57.5.2 Bottlenecks

None


None

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57.5.4 Implementation plan - Area 4

Network Infrastructure

2008/2009 2009/2010 2010/2011

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Tender Approvals

Tender Floating

Tender Evaluation

Tender Adjudication


Signing of contracts


Site Acquisition



Equipment Delivery

Site Construction


Tele-center Availability per village

Project Launch

Area 4 complete

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58.0 Harmonization of Botswana Telecommunications Policy, Legal and Regulatory Framework with the Kigali

58.1 Objective

This Project is intended to harmonize the Botswana telecommunications policy, legal and regulatory framework with the Kigali Protocol together with other international telecommunications protocols Botswana may have entered into.


Seven countries including Botswana have since ratified and the Kigali Protocol now come into force.

There has been a proposal to amend the Kigali Protocol in order to encompass other African countries who are not members of the EASSy project. Implementation awaits a decision to amend the protocol

Attorney General has completed the proposed amendment of the protocol and has since submitted it to NEPAD.

Tender to harmonize the Botswana policy framework to Kigali Protocol has been awarded. No progress has been made pending negotiations to vary the terms of reference to incorporate issues of special purpose vehicle.

58.3 Bottlenecks

Some countries have not ratified the protocol.

Dropped from ministry projects due to non availability of funds

58.4 Interventions

NEPAD through the e-Commission working on the agreements with potential partners.

Deferred

Protocol Project

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58.5 Implementation Plan

2008/9 2009/10 2010/11

Activities Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Tender award

Contract negotiations award and signing

Inception Report

Interim Report

Assessment and Review Report

Initial Consultative Report

Draft Report

Final Consultative Report

Draft Final Report

Project deferred on

account of lack of

funds.

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59.0 International Connectivity

Business Plan for Global Connectivity Special Purpose Vehicle (SPV) set-up and capacity management has been completed.

Pricing Model for the EASSy cable capacity has been completed and agreed. Tariffs for the blended capacity (with those of other suppliers) have also been filed with the regulator, BTA, consistent with the BTA tariff reduction directive.

The EASSy assets and their operations are still being managed by BTC while the contractual issues are being sorted out.

Management contract has been drafted and is under review by both parties (BTC & MTC) towards signature.

59.1 East African Submarine System (EASSy)

BTC is a Consortium member in the East Africa Submarine System (EASSy) that is being developed to provide high quality and capacity fibre networks to interconnect African countries among themselves and with the rest of the world.

Of the 7 x STM1s allocated to Botswana, BTC has activated 3 x STM-1’s, which have been carrying Internet traffic since December 2010. The activated capacity has reached 85% utilization and BTC has started the process of activating the remaining 4 x STM-1’s.

Additional capacity is commissioned, dependent on the national system uptake, to minimize fixed costs associated with Backhauling; Onward connectivity and Internet exchange costs, hence the initial uptake of only 3 x STM-1’s

The target completion date to have the last 4 x STM1’s delivered to BTC is by March 2012.

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59.1.1 Bottlenecks

NIL


NIL

59.2. West African Cable System (WACS)

BTC has signed a Co-operation Agreement with Telecom Namibia on the 15th May 2009 for the joint investment in the West African Cable System (WACS); which cable project is being developed along the West African seaboard to Europe (Portugal and London). The system will provide Botswana alternative connectivity on the west coast of Africa at reasonable costs. The WACS system starts from RSA to UK via Portugal.

Scheduled to be ready for service (revised) – April, 2012 (Initially 13th June, 2011)

59.2.1 Marine Installations:

The WACS marine installation programme has been completed with 100% of cable installed including all land routes. All cable landing stations are ready with some installations, testing and segment commissioning complete.

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59.1.2. Backhaul Connectivity to Submarine Cables

BTC engaged Telkom South Africa (TSA) to provide backhaul to the Mtunzini Landing Station in the short term up to end of March 2012.

BTC looking for a long term solution to be provided with backhaul link to Mtumzini Landing Station.

59.2.2 Bottlenecks

DRC landing station behind schedule.

Some inconsistencies were found with Namibian Shore end installation.

Cameroon land route is still to be completed.


Installation works being expedited at Muannda cable landing station which is the only station pending completion in DRC.

Marine Working Team and Telecom Namibia are addressing inconsistencies which were discovered.

The Management Committee (MC) is closely monitoring the developments. This matter is solely in the hands of the landing station operators.

The Cameroon landing station are particularly in the critical path, due to delayed permits and EIA’s. The MC has written to the Cameroon government requesting for an expedited issuing of the license.

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In the worst case scenario, the landing station in Cameroon may have to be bypassed, for future implementation once the requisite permits have been secured.

The Nigeria landing is critical for the RSA - Nigeria - UK express fibre.

The consortium in liaison with the contractor (Alcatel Sub Marine Networks) is considering partial and staggered system commissioning for those parts of the marine network ready for service 15th April 2012

59.3 Backhaul connectivity to submarine cables

EASSy BTC is currently using Telkom South Africa, transit network through RSA, to access the EASSy

system. BTC is exploiting the possibility of acquiring long-term IRU’s across South Africa, to

access the cable landing stations.

WACS

BTC has signed a cooperation agreement with Telkom Namibia to access the Swakopmund Landing Station using Telecom Namibia’s network.

TN has provided BTC with a quotation for backhaul across Namibia to the Swakopmund Landing Station.

BTC and TN have a scheduled meeting by end of September 2011, to discuss the commercial proposal from TN, for this connectivity. The target completion dates for network readiness is December 2011.

Namibia has delayed in the submission of the commercial proposal.

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BTC has commenced the procurement process for the upgrade on the national optic fibre ring for high capacity, multiple wavelength (DWDM) technology readiness, in readiness for the anticipated huge WACS capacity uptake and demands in Q1-2012, as well as EASSy capacity redundancy.

o Tender evaluation in progress

o Anticipated completion date for Namibia-Gaborone fiber optic link- end November, 2012.

o Mamuno –Gaborone section of the fiber optic link will be fast tracked to be completed in May 2012.

59.4 GOVERNMENT BANDWIDTH & CONNECTIVITY

Issues affecting Government bandwidth and connectivity have been identified.

Short-term quick win interventions have been put in place to address the short-comings and improve Government offices’ connectivity.

An action plan, coordinated by the National Strategy Office has been put in place.

Key players in the intervention are MTC/DIT; NSO; BTA and BTC.

Interventions

235 Priority government offices requiring internet connectivity identified

Budgetary implications concluded by BTC and advised to DIT/MCT

Commercial proposal forwarded to DIT/MCT. Awaiting go-ahead (purchase order) from DIT/MCT

BTC has issued a tender for broadband point to multi-point radios for remote site access, where there are no fiber networks.

162 of 163

Surveys for fiber access sites in Gaborone and Francistown completed.

Envisaged implementation completion of priority sites by end of financial year (March, 2012).

Migration to and usage of microwave technology (mini-link), in place of VSAT, where Nteletsa II network and capacity are available.

Redesign of the Government LAN (Government Data Network (GDN)), for improved redundancy and availability.