College Data on MISchoolData.org

MI School Data –http://www.mischooldata.org

MI School Data is an online data portal created by the Center for Educational Performance and Information (CEPI)

K-12 Data Reports – enrollment and assessment

Statewide education dashboard

New Reports with College Data

And more is coming soon!

Who has access?

The public (no password required)

Secure users (password required)

Goals for College Data

Collect student data at the K-12 and postsecondary levels

Connect student records between levels and institutions

Report data to K-12 and postsecondary users making the data useful for program evaluation

Report data to the public making the data useful for public inquiry and policy

About the Data

All Michigan publicly funded colleges annually submit complete transcripts with Unique Identification Codes (UICs)

A limited number of independent colleges also submit complete datasets directly to CEPI

Independent colleges and out-of-state institutions submit more limited data to the National Student Clearinghouse (NSC)

Some colleges do not submit to NSC

Some UICs may not be resolved –

Some records were not matched that should have been matched

Reports Available

Public Reports

by High School or School District (K-12 -> Postsecondary Outcomes)

• College Enrollment by High School

• 24 College Credits

• College Remedial Coursework

by College

• College Undergraduate Enrollment

• College Transfer

Student Pathways (Secure Reports)

by High School

by College

Edit Report

College Enrollment by High School

College Enrollment by High School

24 College Credits

College Remedial Coursework

Questions To Address

How well does my school or college prepare students for advanced work?

Does my school better prepare students for certain types of academic work?

What programs or concentrations do students enroll in after leaving my school?

What awards, degrees, and certificates do students obtain after they leave my school?

Which colleges or universities do students enroll in after they leave my school?

What students enroll in remedial courses after they leave my school or college?

Student Pathways Reports

Basic Student Data File

A row for each college session that a student is enrolled including high school assessment data, session and cumulative achievement;

Courses File

Students achievement in each course in which the student was enrolled;

Programs and Concentrations

Majors, programs and concentrations in which students have been enrolled

Awards, Degrees, and Certificates

Awards, degrees and certificates completed by each student

Who Can Access the Data?

Secure users (password required) can access:

Data Files containing student level data;

Aggregate reports including unsuppressed data for small student groups; and

Preview rights to view reports before they are available to the public

If you need access:

Requesting a Student Pathways File

Downloading a Student Pathways File

FERPA

These Data MUST be:

kept secure at all times,

stored, and in transit, adhering to 128-bit encryption,

stored where only the authorized representative(s) may access the data and be protected from unauthorized access or disclosure,

carefully tracked including the locations of all copies of the data,

used in a way that respects privacy, anonymity and confidentiality of all concerned parties,

clearly marked "confidential—internal use only" for any documents containing identifying information,

FERPA

These Data MUST be:

used only in products that are FERPA-compliant and are subject to all applicable statutes and regulations; and

used only by authorized representatives who have completed formal FERPA training

These data cannot be:

used for research studies,

used commercially for things such as marketing, outreach, surveys, or anything other than education program evaluation; or

sold or rented.

A breach will result in sanctions including a prohibition on access for five years

Using the Basic Student File

Excel Tips

Use Filtering

Freeze Panes

Adjust Column Widths and Header Formats

Create Pivot Tables

Save as Excel to retain formatting

Tools to Help You

Student Pathways – About This Report

http://www.michigan.gov/documents/cepi/student_pathways-about_this_report_437358_7.pdf

Student Pathways Data File Layout

http://www.michigan.gov/documents/cepi/student_pathways-data_file_layout_437361_7.xlsx

Student Pathways How to Guide for K-12

http://www.michigan.gov/documents/cepi/student_pathways-LEA_guide_437360_7.pdf

Student Pathways How to Guide for Colleges

http://www.michigan.gov/documents/cepi/student_pathways-postsecondary_guide_437359_7.pdf

File Layout Document

Current Functionality

Assessment and Accountability

Dashboard and Report Card with “Best Practices”

• K-3 Pupil Teacher Ratio, General Fund Balance, Salaries, Days of Instruction

Top to Bottom Listing of Schools (Summer 2013)

Accountability Scorecard (Summer 2013)

MEAP, MME, MI-Access (Spring 2013)

ACT College Readiness (Spring 2013)

Annual Education Report (Summer 2013)

Data Tools for School Improvement (Summer 2013)

Data for Student Success (D4SS) Dynamic Inquiries

Current Functionality

Student Count Information

Graduation/Dropout (Winter 2013)

Non-resident Report (Spring 2013)

Student Count (Winter 2013)

Pupil Attendance, Retention in Grade, Pupil Mobility

Staffing/Financial

Educator Effectiveness (to be updated Fall 2013)

• Evaluation Factors

Complete staffing reports spring 2014

District/School

Quick Facts and Openings/Closings (Spring 2013)

School Data Files

Coming Soon

K-12 Finance (Fall 2013)

Achievement Gap

K-12 Staffing (Winter 2013-14)

Peer Comparisons

School Profile

Additional Postsecondary

Have additional questions? Contact MI School Data Help Desk : helpdesk@misd.net

Center for Educational Performance and Information (CEPI)

Michigan Department of Education

Macomb ISD

Calhoun ISD

Shiawassee RESD

Thank You