collaborate 2016 - modernizing the jd edwards ap process with oracle fusion middleware
TRANSCRIPT
Session ID:
Prepared by:
Modernizing the JDE AP Process
2007
@avio_oracle
Dan Atwood – AVIO Consulting
Tim DelCotto – Land O’Lakes
Introductions
Tim DelCotto – Land O’Lakes
• IT Delivery Manager – Finance
Dan Atwood –
• Director
Land O’Lakes Overview
One of America’s Premier Member-Owned Cooperatives
Second-Largest Cooperative in the Nation
– 10,000 employees
– 3,200 direct producer-members
– In all 50 states
– More than 50 countries
Net Sales for Land O’Lakes in 2015 were $13 billion
Three Business Units
– Dairy Products
– Seed/Crop Protection Products
– Animal Nutrition
AP Processing
4
Vendors
Accounts
Payable
Payment
Archive
ERP
4 ERP SystemsJDE 8.1.2 (Dairy)JDE 9 (Winfield)JDE EnterpriseOne XE (Purina)Fusion (Indirect spend)
AP Technician (~ 45) Business Partner(1,000 +)
1,000,000+ invoices processed/year
60,000 vendors
50/50 electronic and paper invoices
~
Challenges and Objectives
5
Work Management and Efficiency
– Cannot scale without additional headcount
– Automated recognition process was not effective
– No automated matching into the ERP systems
– Business Partner interaction via unstructured email
– Ineffective task prioritization
– Low SLA awareness
Work Visibility and Search
– Searching Ineffective and Slow
– Data for Sorting and Viewing Invoices Limited
AP Challenges
Goals
• Improve Conversion to Digital Format
• Effective Integration to ERP Systems
• Defined Prioritization Built into the Workflow
• SLAs Defined and Leveraged to Drive Process
Logic, Including Notifications
• Enhance Communication with Internal
Partners for Exception Resolution
• Complete Audit Trail of Actions Performed
Why Fusion Middleware?
“Gaps in the Apps”
Zero Modification of ERPs
– Modifications make ERP upgrades much more difficult
Multiple ERPs
– None at Land O’Lakes do auto 3-way match
Manual Effort is Still Required to Correct Scan Errors
– With Business Process Management (BPM) user interface, the
invoice and metadata are viewed simultaneously
The Solution
Phased Approach
– Phase 1
• Process Improvement
• Improved capture/business process management
– Key Success Measure – Discounts
– Key Success Measure – Productivity
• Integration with ERPs
– Phase 2
• Improved OFR/Pass through processing
• Improved integrations with ERP’s
Agile Development
• Team – AVIO + Land O’Lakes
AP Processing System Components
How are Invoices Captured?
Image Capture
Scans batches of
documents
• File system
Batch Splitting
~
Oracle Document Capture (ODC)
How is Invoice Data Captured?
Optical Character Recognition (OCR)
• Learn Sets
OCR Verification
• Release to IPM
~
Oracle Forms Recognition (OFR)
Where are Invoices and Data Stored?
Stores Images and Metadata
Image Viewer
Image Search
Image Annotation
Initiates BPM Process
Imaging and Process Management (IPM)
AP Process
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AP Basic Process
Business Rule – Assign Priority
~
AP Automation Process in Action
Service Business Rule UserActivity
The 6 minute demonstration that steps through the
entire lifecycle that was shown during this
presentation is here: https://youtu.be/Lfk9fyMYiZI
Reporting
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Reporting
Business Activity Monitoring (BAM)
• Operational data store for collecting metrics
• Built to support
• Operational needs
– Reconciliation
– How many invoices are at each activity in the process?
– Should people be reassigned to support a different queue?
• Analytical needs
– What proportion of invoices with discounts are paid promptly?
– What is the average processing time per invoice? Per AP Tech?
Daily Volume Monitoring
Reconciliation
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Exception Trending
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Discount Achievement
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Invoice Aging
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BAM Infrastructure
29
Blessings and Benefits
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Blessings
Business Sponsor
Process Owner
IT Management
As-Is and To-Be Metrics
Flexible Development Methodology
Experienced Developers
Relationship with Product Management and Support
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Benefits Achieved
Fills “gaps in apps” with no ERP modification
Visibility
Flexibility to quickly add new lines of business
Time and cost reduction
• Discount achievement
• Labor efficiencies through reduced time per invoice
Thank You
For additional information, please contact
– Gary Buffington
• +1 (214) 435-7301
The 6 minute demonstration that steps through the entire
lifecycle that was shown during this presentation is here:
https://youtu.be/Lfk9fyMYiZI
35