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Migration Project Update

Tom WestoneMichigan Web Development Director

November 19, 2009

State of Michigan • Department of Information Technology2

From Vision to Action

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Project Scope Migrating the state’s existing portal and content management system to a

newer, more powerful platform that will entail:

Migrate from Vignette V/6 (TCL) to IBM WebSphere Portal Server and IBM/Lotus Web Content Management (ILWCM)

Migrate approximately 125 sites representing 18 State Agencies

Migrate approximately 400,000 content items of which 185,000 are General Content (press releases, news articles, FAQs, links, etc.)

Migrate Civil Service Commission’s eHR content management application to WebSphere Portal

State of Michigan • Department of Information Technology3

From Vision to Action

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Project Challenges

Scope, level of effort, and data migration complexity underestimated

Performance issues Contractual payments withheld IBM providing free hosting for old environment IBM proactive in resolving project issues Project successes – migration of hosted web applications

MEDC sites State Court’s eTicket UIA’s eRegistration DMB’s Rapid Copy

State of Michigan • Department of Information Technology4

From Vision to Action

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Current Project MilestonesNovember 2009 Content migration for sites Migration process remediation Phase 1 site review by IBM Software test and remediation Ongoing performance testing Checkpoint – November 30

December 2009 Content migration continues eMichigan review sites Content author training Site administration training Checkpoint – December 22

January 2010 User acceptance testing of sites Software remediation as needed for

testing defects Content author training Site administration training Define content freeze and site

structure freeze dates Checkpoint – January 22

February 2010 Phase 1-2 site launches, at two

week intervals (subject to checkpoint evaluation)

March 2010 Phase 3-4 site launches, at two

week intervals (subject to checkpoint evaluation)

State of Michigan • Department of Information Technology5

From Vision to Action

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Phase 1 Sites

Michigan.gov portal  /som (launched in Phase 4) MiNewsWire  /minewswire (launched in Phase 4) DELEG agency site  /deleg MDOT agency site  /mdot Driver Responsibility  /driverresponsibility DNR agency site  /dnr MDA agency site  /mda DMB agency site  /dmb Mentor Michigan  /mentormichigan

State of Michigan • Department of Information Technology6

From Vision to Action

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Phase 2 Sites• Civil Rights• Child Welfare Improvement Task Force• Children’s Trust Fund• Demo• Department of Human Services• Center for Regional Excellence Program• eLicense• Health Care Workforce Center• Helping Hand• Lower Rates Now• Michigan Business One Stop• Michigan Department of Education• Michigan Gaming Control Board• Michigan Prepares• Michigan State Housing Development Authority• Michigan Surgeon General• Mobile Michigan.gov• Office of Retirement Services (ORS)• ORS Judges Defined Benefit• ORS Judges Defined Contribution• ORS State Employees Defined Benefit• ORS State Employees Defined Contribution• ORS State Police• ORS Schools (MSPERS)• Safe Schools• Set with Met• Student Financial Assistance

State of Michigan • Department of Information Technology7

From Vision to Action

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Phase 3 Sites• Mi Drive• Mi Food Policy Council• Mi Internship• MI Neighborhood Food Movers• Mi Parent Resources• Mi Places• Michigan Dept of Community Health• Michigan Dept of Information Technology• Michigan Dept of State• Michigan Dept of Treasury• Michigan Regional Skills Alliance• MPSCS• New Economy Partnerships• No Worker Left Behind• Poverty• Streamlining Government• Suite• Office of the Budget• Office of Community and Faith-Based Initiatives• Unemployment Insurance Agency• Worker’s Compensation Agency

• Agricultural Tourism• Attorney General• Broadband Awareness• Charitable Gaming• Cherry• Chronic Waste Disease• Civil Service Commission• Cybersecurity• Dating Violence• Disability Resources• Earned Income Tax Credit• eGrants• Emerging Disease Issues• eMichigan• First Gentleman• Former Governor's• Foster Youth in Transition• Governor’s Task Force On Children’s Justice• Great Start• Heating Assistance• Homeland• IHEEP 2010• Michigan Health Information Network• Michigan Kids!• Mi Deal

State of Michigan • Department of Information Technology8

From Vision to Action

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Phase 4 Sites

•Aeronautics•Buy Michigan•Buy Michigan First•Cabinet Plan•Workforce Programs•CEPI•Center for Shared Solutions•Energy•Michigan Dept of Corrections•Michigan Dept of Environmental Quality•Michigan Dept of Military and Veterans

Affairs•Governor Granholm•Green Michigan Government•Health Careers•Horse Racing•Lottery•IT Strategic Plan•Jobs•Long Term Care

•MCOLES•Mental Health Commission•Mi Jobs and Careers Portal•MichNets•Mi Intelligence Op Center•Mi Seniors•Michigan Community Service Commission•Michigan State Fair•Michigan Public Service Commission•Michigan State Industries•Michigan State Police•MiCommute•Office of Children’s Ombudsman•Office of State Employer•Prison Build•Recovery (Buildling MI Future)•Renewable Fuels Commission•Storm Water Management•Tax Tribunal•Taxes•WiFi

State of Michigan • Department of Information Technology9

From Vision to Action

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Sites not migrated

HAL MI Kids State License Search UP State Fair

State of Michigan • Department of Information Technology10

From Vision to Action

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How You Can Help

Continue to delete old content and remove dead assets

Attend the UAT process review meeting,• Dec. 15, 2009 at 10 am, HAL Forum Room

Active participation in user acceptance testing,• January 2010

Shortcut to Migration Project information: www.michigan.gov/migration