city ofnew ulm1e9156b6... · 2012-04-13 · march month -end revenue report charaes for services...

City ofNew UlmRequest for Council Action

Meeting Date: April 17, 2012 Agenda Item Number: 1 a

Agenda Section: Consent Originating Department: City Clerk- Treasurer

Resolution: No

Prepared By: Kim SeifertOrdinance: N/A

Number of Attachments: N/A Presented By: Reg Vorwerk

Item: Consider motion approving the issuance of a Lawful Gambling Permit for Church of StMary, 417 South Minnesota Street, to conduct bingo, raffles, paddlewheels and pull -tabsgambling at the Church of St Mary.

City Manager' s Proposed Action: Motion by Seconded by approving the issuance of a Lawful Gambling Permit forChurch of St Mary to conduct bingo, raffles, paddlewheels and pull -tabs gambling at the Church of St Mary, 417 SouthMinnesota Street, on Sunday, September 23, 2012.

Board /Commission Recommendation:

N/A

Overview:

N/A

Primary Issues /Alternatives to Consider: N/A

Budgetary/Fiscal Issues: Fee of $50.00 for each permit paid to the State of Minnesota

Attachments:

N/A

City of New UlmRequest for Council Action

Meeting Date: April 17, 2012 Agenda Item Number: 1 b

Agenda Section: Consent Originating Department: City Clerk- Treasurer

Resolution: N/A

Prepared By: Kim Seifert

Ordinance: N/A

Number of Attachments: N/A Presented By: City Manager

Item: Consider motion approving the issuance of a Lawful Gambling Permit for Cathedral of theHoly Trinity, to conduct bingo, raffles and pull -tabs gambling at Cathedral of the HolyTrinity.

City Manager' s Proposed Action: Motion by Seconded by approving the Lawful Gambling Permit for Cathedral of theHoly Trinity, 605 North State Street, to conduct bingo, raffles, and pull -tabs gambling at Cathedral of the Holy Trinity, 605 North State Street, on Sunday, June 24, 2012.


N/A

Overview:

N/A


Budgetary/Fiscal Issues: Fee of $50.00 paid to the State of Minnesota.

Attachments:

N/A


Meeting Date: April 17, 2012 Agenda Item Number: 1 c

Agenda Section: Consent Originating Department: Administration

Resolution: No

Prepared By: City ManagerOrdinance: No

Number of Attachments: One ( 1) Presented By: City Manager

Item: motion to receive report on sales tax, lodging tax and building permits for the CityofNew Ulm.

City Manager' s Proposed Action: Motion by Second by _ permits for the City ofNew Ulm.


N/A

Overview:

Indicators are very positive.


Budgetary/Fiscal Issues: N/A

Attachments:

1. Graphs of identified indicators

to receive and order filed the report on sales tax, lodging tax and building

Sales Tax Collections

120,000.00

100,000.00

80,000.00

60,000.00

40,000.00

20,000.00

JaiSao e,°c

P 1PJ

5¢Q ~

ems

Ohoa °,

eF

Oe`

e°

Lodging Tax Collections

14, 000.00

12,000.00

10,000. 00

8,000. 00

6,000. 00

4,000. 00

2,000. 00

Residential Building Permits4,500,000

4,000,000

3,500,000

3,000,000

2,500,000

2, 000,000

1,500,000

1,000,000

500,000

ye 2 O

JaciJaiarcPQi` ya 0

PJ

F eQ o Oe

2010

2011

2012

2010

2011

2012

2010

2011

2012

Excise Tax

5,000. 00

4,500. 00 — ....._

4,000.00

3,500.00

3, 000.00

2, 500.00 2010

2,000.00 2011

1,500.00

1,000.00f 2012

500.00

o,°eA

JaiarcPQi tSaAlao¢ o\A

Sao e,°c V, Q

ecca

Vehicle Sales

4

3

2

1

0

o °a

PadacPQi. aA ,

JCe ,o\A

Ja4 p °

pee p

spec50

00

50

0

aii¢,°

c a&AF

New Homes

O

Commercial Building Permits3, 000,000

2, 500,000

2, 000,000

1, 500,000

1, 000,000

500,000

o °aA ad*

P -, yaA 1 °e¢ la\i

2010

2011

2012

2010

2011

2012


Meeting Date: April 17, 2012 Agenda Item Number: 1 d

Agenda Section: Consent Originating Department: CCT

Resolution: n/a

Prepared By: Reg VorwerkOrdinance: n/a

Number ofAttachments: 2 Presented By: Reg Vorwerk

Item• Consider motion to receive report from City Clerk/Treasurer' s Department regardingfinancial summary operating results through March 2012.

City Manager' s Proposed Action: Motion by , second by , to receive report from City Clerk \Treasurer' s Department regardingfinancial summary operating results ( unaudited) through March 2012.


n/ a

Overview:

Below is a description of the columns:

Current Budget — this is the most up to date budget including any changes made to dateCurrent Month Ended — this is the actual amount for the current month being reportedYTD Actual — this is the current activity for the whole year being reportedBudget Balance — this is the amount remaining of the current budget compared to the year to date actual

A couple of items to note are that property taxes and LGA are not received by the city until end of June and Novemberwhich throws revenue collections way off. Also, most debt payments occur June 1 and December 1 which skews the debtservice funds.

There are many yearend journal entries that still need to be made. The full extent of these entries will not be completelyknown until March.

Primary Issues /Alternatives to Consider: n/a

Budgetary/Fiscal Issues: n/ a

Attachments:

Operating statements

March Month -End Revenue Report

Taxes

C— M Current YTD YTD Budget

Fund Fund Name Budget Month Ended Actual Encumbrance Balance

Total Taxes $ 5, 928, 869. 00 $ 7, 574. 91 $ 19,557. 74 $ $ 5, 909, 311. 26

Licenses

Current Current YTD YTD Budget

Fund Fund Name Budget Penod Actual Encumbrance Balanc

Total Licenses $ 195, 500. 00 $ 8, 919. 15 $ 20, 366. 35 $ $ 175, 133.65

Page 1 of 6


Intemovemmental

CurrentCurrent YTD YTD Budget

Fund Fund Name Budget Period Actual Encumbrance Balance

MW F391 GO PIRF Bonds 2011

521 2011 PI Bonds Fund _

s'=`

60.1 E p ent Revolve g F d 00, 00 - _ 300. 00

803 B -L -R 8, 866. 92 231, 982. 92 ( 231, 982. 92)

Total Intergovernmental $ 8, 464, 101. 00 $ 267,775.00 $ 912, 419. 67 $ $ 7, 551, 681. 33

Page 2 of 6


Charaes for Services


Fund Fund Name Budget Period Actual Encumbrance Balanc

Total Charges for Services $ 1, 518, 140. 00 $ 261, 536. 95 $ 796, 473. 41 $ - $ 719,666. 59

Fines & Fees



211 Library 11, 500. 00 1, 10870 2, 604. 67 8, 895. 33

ISWOMMANWAVCHNIMMIMAIRM230 Narcotics Fund - - - - -

Total Fines & Fees $ 1, 047, 954. 00 $ 8, 882. 09 $ 25, 151. 86 $ $ 1, 022, 802. 14

Page 3 of 6


Misc. Rev./ Intl Donations


Fund Fund Neme Budget Period Actual Encumbrance Balance

WIN l ill _ MINIMUM ,., ,::

Total Misc. Rev. /int /Donations $ 325, 675. 00 $ 51, 003. 61 $ 614, 660. 65 $ $ ( 289. 165.65)

Page 4 of 6


Miscellaneous

Cun,ent Current YTD YTD Budget

Fund Fund Name Budget Penod Actual Encumbrance Be[—.

Its '_ , _. x P €t tg - • t€ ° -., -.

Total Miscellaneous $ $ 161 757. 17 $ 485, 896. 48 $ L__( 485, 896.48)

Ohm


Fund Fund Name Budget Penod Actual Encumbrance Balance

Total Other $ 4, 940, 965. 00 $ 5,035.52 It 91636945 $ $ 4, 931, 328. 55

Page 5 of 6


Total Revenues Per Fund



Total Revenue E 22, 419, 204.09 E 772, 484. 99 S 2. 994. 392. 61 E E 19, 534. 941. 39

Page 6 of 6

March Month -End Expenditure Reoort

Personal Services


Fund Fund Name Budget Morth Ended Actual Encumbrance Balance

Total Personal Services $ 7,615,327. 00 $ 738,653.82 $ 2,221, 462.14 $ $ 5, 393,864.86

Page 1 of 7

March Month -End Expenditure Report

Supplies and Materials


Fund Furd Name Budget Period Actual Encumbrance Balance

Total SuppliesS, Materials $ 1, 210,053. 00 $ 87, 529.63 $ 226,779.19 $ 33,604.27 $ 949,669.54

Page 2 of 7


Other Services & Charaes

Current CumW YTD YTD Budget


Bonds 2005

Total Other Services B Charges $ 4, 731, 497.29 $ 372,72227 $ 1, 411, 017.59 $ 9, 284.00 $ 3, 311, 195.70

Page 3 of 7


Capital Outlay

Currerd Current YTD YTD Budget


Total Capital Outlay 8 1, 865,327.00 $ 38,607.58 $ 45,475.61 $ 296, 168. 35 $ 1, 523,683.04

Page 4 of 7


Debt Service



Total DebtSmim $ 3, 797,281. 00 $ 3, 184.48 $ 30,431. 13 $ $ 3, 766,849.87

Page 5 of 7


Transfers



aW M ~ on= WENOUN , a,HMiIa U] III € IN 8 I PIN P,anIIIIIIIIIED, 1H = 1 ME211 Library

720 Paddng System Fund - - - - -

Total Transfers $ 3, 595,428.00 $ 5, 035. 52 $ 9, 636.45 $ $ 3, 585,791. 55

Sinkina Fund



Total Sinking Fund $ 736,500.00 $ $ $ - $ 73 50000

Page 6 of 7


Total Expenditures by Fund


Fund Fund Name Budget Pedod Actual Encumbrance Balance

Total Expmditurea $ 23,551, 413.29 $ 1, 245, 733.30 $ 3, 944,602. 11 $ 339,056.62 $ 19 267 554.56

Page 7 of 7


Meeting Date: April 17, 2012 Agenda Item Number: 1 e

Agenda Section: Consent Originating Department: Administration

Resolution: N/A

Prepared By: City ManagerOrdinance: N/A

Number of Attachments: Three (3) Presented By: City Manager

Item:

Communication from Audra Shaneman, President/ CEO, New Ulm Area Chamber of

Commerce regarding financials of the Convention and Visitors Bureau for the quarterending February 28, 2012.

City Manager' s Proposed Action: Motion by Second by to receive and order filed the Convention and Visitors Bureau financial report for the

quarter ending February 28, 2012.


N/A

Overview:

N/A



Attachments:

1. Transmittal letter

2. Balance Sheet

3. Profit & Loss Budget Performance

7U

91ewalm

MINNESOTACONVENTION & VISITORS BUREAU

P.O. BOX 862

New Ulm, MN 56073

507) 233 -4300

Toll Free: 1- 888 - 463 -9856

www.newulm.com

April 3, 2012

Mr. Charlie Schmitz, Council President

Mr. Brian Gramentz, City ManagerCity Council Members100 North BroadwayNew Ulm, MN 56073

Dear Mr. Schmitz, City Council Members and Mr. Gramentz:

The New Ulm Area Chamber of Commerce Board of Directors is submitting to the City Council theConvention and Visitors Bureau financials for the quarter ending February 28, 2012. This is incompliance with the agreement the Chamber has with the City of New Ulm, as the Convention andVisitors Bureau is a committee of the Chamber of Commerce.

The CVB' s biggest project of late is that they are hiring a professional marketing firm to help guide theirpromotional efforts. The CVB has budgeted for this and have ample funds to handle this. They sent out

26 Request For Proposals and after interviewing the top submissions, agreed to hire "Haberman ModernStorytellers" from Minneapolis. They have visited New Ulm recently and while being hosted for twodays they conducted interviews with several key tourism- oriented managers and business owners. We are optimistic of what venues they will advise us to pursue and they will help us with more modernpromotional venues where our expertise is lacking.

Interest in the 150th Anniversary of the " U. S.- Dakota War of 1862" is amazing and with the new, show- stopping" exhibit on this subject being installed on the 3rd floor of the Brown County Museum,

we will be hosting many visitors from around the country this summer!

Res ectfully,

s

A d man

President /CEO

New Ulm Area Chamber of Commerce

233 -4303

ashanemangnewulmtel.net

1: 32 PM New Ulm Convention & Visitors Bureau

03/ 09/ 12 Balance SheetCash Basis As of February 29, 2012

Page 1

Feb 29, 12 Feb 28, 11

ASSETS

Current Assets

Checking /Savings1040 Cash in Checking - FBT 26, 153.91 14, 813. 32

1050 Savings - FBT . 15% 22,028.91 22, 018.42

1060 Allian CD 1. 6 % 4 -14 Cont 21, 076. 14 20,867.88

1061 SPFC CD 2% 11 -12 Cont 15, 330. 12 15, 028.05

1064 SPFC CD 21% 8 -12 Cont 15,225. 85 15, 000. 00

1070 Banner Savings FBT . 1% 0. 00 8,765. 96

Total Checking /Savings 99,814.93 96,493. 63

Other Current Assets

1130 Acct Rec Lodging Tax 5,207.92 6,366.34

Total Other Current Assets 5,207.92 6, 366. 34

Total Current Assets 105,022. 85 102, 859.97

Other Assets

1300 Brn Cty Ag Society 10.00 10. 00

Total Other Assets 10. 00 10. 00

TOTAL ASSETS 105,032.85 102,869. 97

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Other Current Liabilities

2030 Acct Pay Chamber Exp 2,410.00 2, 275.62

2031 Acct Pay NURDC 11 - 12 5,000. 00 5, 000.00

2039 Media (out of budget) 0. 00 5, 320.00

Total Other Current Liabilities 7, 410.00 12, 595.62

Total Current Liabilities 7, 410.00 12, 595.62

Total Liabilities 7, 410.00 12, 595.62

Equity3640 Designated Fund Balance 59,377.87 50, 614.58

3635 Banners - Designated Fund 0.00 8, 763.29

3990 Retained Earnings 34, 150.06 31, 818. 13

Net Income 4,094.92 921. 65

Total Equity 97,622.85 90,274. 35

TOTAL LIABILITIES & EQUITY 105,032. 85 102,869.97

Page 1

1: 33 PM New Ulm Convention & Visitors Bureau

03/ 09/ 12 Profit & Loss Budget PerformanceCash Basis February 2012

Ordinary Income /ExpenseIncome

OPERATING REVENUES

4020 Lodging Tax 5, 207. 92 6,000. 00 44, 847.99 47, 000. 00 93,000.00

4040 Interest Income 0. 53 175.00 157.08 350.00 700.00

Total OPERATING REVENUES 5,208.45 6, 175.00 45, 005.07 47,350.00 93,700.00

4060 Reserves 0.00 0. 00 10, 000. 00

PROGRAM REVENUES

4285 Comp Adv 0.00 0.00 3, 800.00

Total PROGRAM REVENUES 0. 00 0.00 3, 800. 00

Total Income 5,208.45 6, 175. 00 45,005.07 47, 350.00 107,500. 00

Expense

OPERATING EXPENSES

6020 Telephone 64.73 55.00 301. 86 410.00 800. 00

6030 Postage 961. 62 700.00 2, 491. 71 3, 120. 00 7,000. 00

6035 Copies 40.05 40.00 223.20 265.00 500. 00

6040 Dues /Memberships 0.00 1, 055.00 1, 035.00 1, 260.00

6050 Supplies 2, 142.67 2, 142.67 2,250.00 3, 390.00

6060 Staff Fees 1, 301. 98 1, 500.00 11, 212.01 11, 750.00 23,250.00

6070 Conferences 75.00 539.00 254.00 1, 244.00 1, 700. 00

6075 Planning Meeting 0. 00 0.00 250.00 250. 00

6080 Misc 61. 62 610.59 400.00 1, 000. 00

6085 Insurance 0.00 200.35 150. 00 150. 00

Total OPERATING EXPENSES 4,647. 67 2, 834.00 18,491. 39 20, 874.00 39, 300. 00

PROGRAM EXPENSES

6210 Travel Shows 0.00 1, 623. 17 2, 200.00 3, 000.00

6220 Fam Tours 0.00 100. 00 143.79 200.00 600.00

6235 New Ulm Float 0. 00 106.30 800.00

6540 Convention Gratuities /Bid 0.00 0.00 350.00 1, 000.00

6570 NURDC 0. 00 5, 000.00 5, 000.00 5, 000.00

Total PROGRAM EXPENSES 0. 00 100. 00 6,873.26 7, 750.00 10,400.00

ADVERTISING EXPENSES

6410 Billboards 400. 00 2, 800.00

6420 Comp Adv /AMAP 0. 00 275. 00 1, 368. 17 1, 475. 00 8,000. 00

6430 Marketing Consultant 0. 00 0.00 10, 000.00

6440 Brochures 0. 00 0. 00 300.00

6460 Media 705. 00 2, 000. 00 11, 302. 33 23, 025. 00 39,000.00

6600 Web -site MTN /SEO 0. 00 75.00 500. 00

Total ADVERTISING EXPENSES 1, 105. 00 2, 275.00 15,545.50 24,500.00 57, 800.00

Total Expense 5, 752. 67 5, 209.00 40,910. 15 53, 124.00 107, 500.00

Net Ordinary Income 544. 22 966. 00 4,094.92 5, 774.00 0.00

Net Income 544.22 966. 00 4,094.92 5,774.00 0.00

Page 1



Agenda Section: Licenses and Permits Originating Department: CCT

Resolution: N/A

Prepared By: Janine SchapekahmOrdinance: N/A

Number of Attachments: None Presented By: Reg Vorwerk

Item: motion approving the issuance of a Temporary On -Sale Liquor Permit for AugustSchell Brewing Company.

City Manager' s Proposed Action: Motion by Second by approving the issuance of a Temporary On -Sale Liquor Permit for August SchellBrewing Company to serve liquor at Nehl' s Park for the 1St Annual Lager Lauf 6k and l2k run/walk to be held onSaturday, May 19, 2012.


N/A

Overview:

Beer will be dispensed by August Schell Brewing CompanyEvent is the 1St Annual Lager Lauf (6k and 12k run) being held throughout the city and takes place from 10: 30 AM — 4: 00 PM.

Beer and water will be available at Nehl' s Park with the majority of the runners passing through the park from 11: 00AM to 12 PM. Beer will only be available to participants that have purchased an entry ticket. Security will bearranged with the New Ulm Police Reserve Officers ( 10: 45 AM — 12: 45 PM).


Budgetary/Fiscal Issues: Fee of $200.00 received for liquor permit and security. Certificate of Insurance received.

Attachments:

None



Agenda Section: Licenses and Permits Originating Department: CCT

Resolution: N/A

Prepared By: Janine SchapekahmOrdinance: N/A

Number of Attachments: None Presented By: Reg Vorwerk

Item: motion approving the issuance of a Temporary On -Sale Intoxicating LiquorLicense for Lind House Association, Inc.

City Manager' s Proposed Action: Motion by Second by approving the issuance of a Temporary On -Sale Intoxicating Liquor License forLind House Association, Inc., 622 Center Street, to sell liquor for an event to be held at their location including the porchand patio (weather permitting) on Thursday, May 17, 2012 from 4: 30 PM — 7: 00 PM.


N/A

Overview:

Liquor will be dispensed by B & L Bar, Inc


Budgetary/Fiscal Issues: Fee of $100. 00 received.

Certificate of Liability Insurance received from B & L Bar.

Attachments:

None



Agenda Section: Old Business Originating Department: Engineering

Resolution: N/A

Prepared By: City EngineerOrdinance: N/A

Number ofAttachments: One Presented By: City Engineer

Item: previously opened bids and consider award of contract for the 2012 MSASImprovement Project.

City Manager' s Proposed Action: Motion by second by to award contract for the 2012 MSAS Improvement Project to M.R.

Paving & Excavating, Inc. in the amount of $1, 511, 455. 62.

Board /Commission Recommendation: N/A

Overview:

The project consists of municipal improvements at the following location: 1. Valley Street from 7th South Street to 12th South Street

Primary Issues /Alternatives to Consider: As previously authorized, City staff received and opened one bid on Tuesday, April 10th for the 2012 MSAS ImprovementProject. The bid was opened and read aloud as follows:

M.R. Paving & Excavating, Inc. $ 1, 511, 455. 62

The bid was tabulated and found to be correct as read. The bid was $ 121, 876.98 or approximately 7% below the

Engineer' s detailed estimate of $1, 633, 332. 60.

Budgetary/Fiscal Issues: Based on the results of the bid opening, I estimate a 2012 Bonding need of $460,000 to fund the outstanding cost of thisproject which is approximately the same amount as estimated within the Engineer' s 2012 CIP Report dated December 23, 2011.

Recommendation:

Given the fact that the low bid received was favorable to the City and that the Contractor has successfully constructedmany projects for the City, staff recommends that M R Paving & Excavating, Inc. be awarded the contract for the 2012MSAS Improvement Project for the bid amount of $1, 511, 455. 62.

Attachments:

Bid Abstract

CITY OF NEW ULM

2012 MSAS IMPROVEMENT PROJECT

BID ABSTRACT - BASED ON APRIL 10TH 2012 BID

WAS PMecUEXCEL DOCSIMSAS- EST - IRA -BLANK12.Mmn] BEt ABST

ENGINEERS EST MR PAVING & EXCAVATING

UNIT ESTIMATED ESTIMATED TOTAL UNIT BID TOTAL BID COS'

QUANTITY UNIT PRICE ESTIMATED PRICE

COST

4005.01C TRENCH EXCAVATION AND BACKFILL (8' -10 -) LF 2414.0 15.00 36,210.00 18.261$ 44,079.64

4005.02 FOUNDATION MATERIALS TON 100.0 27.00 2, 700.00 0.01 Is 1. 00

4005.03 SAND ENCASEMENT ( CV) CY 730.0 9.00 6,570.00 8.36 6, 102.80

4005.09 F &I 2" RIGID FOAM INSULATION SF 100.0 4.25 425.00 3.74 374.00

5007.01 F &I 8" C900 DR 14 PVC WATERMAIN PIPE LF 2250.0 12.00 27,000.00 9.98 22,455.00

5007.01 F &I 6" C900 DR 14 PVC WATERMAIN PIPE LF 164.0 7.25 1, 189.00 5.82 964.48

5007.02 F &I 8" GATE VALVE AND BOX EA 7.0 1, 700.00 11, 900.00 1, 553.19 10, 872.33

5007.02 F &I 6" GATE VALVE AND BOX EA 7.0 1, 300.00 9, 100.00 1, 083.51 7,584.57

5007.04 F &I 8" X W TEE EA 7.0 515.00 3,605.00 432.33 3,026.31

5007.07 F &I 8" X 6" REDUCER EA 2.0 260.00 520.00 245.52 491. 04

6007.08 F &16" SLEEVE EA 3.0 385.00 1, 155.00 261. 53 784.59

5007.09 F &18" BEND 45 DEGREE EA 8.0 330.00 2,640.00 320.24 2,561. 92

5007.09 F &I 6" BEND 45 DEGREE EA 4.0 280.00 1, 120.00 293.55 1, 174. 20

5007.1 IF&I 5" HYDRANT EA 6.0 1 3, 250.00 is 19,500.00 3,004.99 18, 029.94

S 1 PROVIDE TEMPORARY WATER SERVICE LS 1. 0 6,250.001$ 6,250.00 1 12,382.87 12, 382.87

5007. 14 F & I 1" CURB STOP, BOX & STATIONARY ROD EA 58. 0 250. 00 14, 500. 00 224. 17 13, 001. 86

4005.01C TRENCH EXCAVATION AND BACKFILL (8' -10') LF 580.0 18.00 10,440.00 28.031$ 16,257.40

4005.01 D TRENCH EXCAVATION AND BACKFILL ( 1 V -12) LF 1043.0 19.00 19,817.00 28.03 29,235.29

4005.01 E TRENCH EXCAVATION AND BACKFILL (12' -14') LF 209.0 21. 00 4,389.00 28.02 5,856.18

4005.03 SAND ENCASEMENT (CV) CY 275.0 9.00 2,475.00 8.36 2,299.00

4005.031 ROCK ENCASEMENT (CV) CY 275.0 56.00 15,400.00 0. 01 2.75

6007.01 F &I 8" PVC PIPE SEWER, SDR 26 LF 1758.0 7.25 12,745.50 4. 86 8,543.88

6007.01 F &I 12" PVC PIPE SEWER, SDR 26 LF 74.0 11. 00 814.00 11. 32 837.68

6007.02 F &I 8" X 6" PVC WYE BRANCH EA 46.0 225.00 10,350.00 124.35 5,720.10

6007.03 CONSTRUCT MANHOLE, DESIGN 48 -4007C LF 54.7 225.00 12,307.50 250.85 13,721. 50

6007.04 F &I MANHOLE CASTING, ASSEMBLY A EA 7.0 425.00 2,975.00 601. 04 4,207.28

S -2 PROVIDE SANITARY SEWER BYPASS PUMPING LS 1. 0 3,750.00 3,750.00 533.74 533.74

St:WFZR Ai+[D WATER ENb SERVtGES5007.12 F &I 1" 200 PSI POLYETHYLENE WATER SERVICE LF 2320.0 18.50 42,920.00 18.74 43,476.80

6007.13 F &I 1" CORPORATION STOP EA 58.0 220.00 12,760.00 195.52 11, 340.16

5007. 14 F & I 1" CURB STOP, BOX & STATIONARY ROD EA 58. 0 250. 00 14, 500. 00 224. 17 13, 001. 86

6007.01 F &I 6" PIPE SEWER, PVC, SDR 26 LF 1500.0 25.00,$ 37,500.00 21. 73 32,595.00

6007.02 F &I 8" X 6" PVC SADDLE WYE EA 2.0 175.00 350.00 154.79 309.58

6007.07 F &16" BEND 45 DEGREE, PVC, SDR 26 EA 85.0 35.00 2,975.00 28.50 2, 422.50

6007.07 F$ I 6" BEND 22 DEGREE, PVC, SDR 26 EA 15.0 55.00 825.00 33.46 501. 90

5i`{RM SCR2503.511 12" RC PIPE SEWER DES. 3000 CL 5 LF 455.0 25.00 11, 375.00 25.62 11, 657.10

2503.511 15" RC PIPE SEWER DES. 3000 CL 4 LF 872.0 27.00 23,544.00 27.07 23,605.04

2503. 511 18" RC PIPE SEWER DES. 3000 CL 3 LF 80.0 29.00 2,320.00 30.31 2,424.80

2503. 511 21" RC PIPE SEWER DES. 3000 CL 3 LF 58.0 35.00 2,030.00 34.16 1, 981. 28

2503.511 27" RC PIPE SEWER DES. 3000 CL 3 LF 10.0 56.00 560.00 48.30 483.00

2503.511 33" RC PIPE SEWER DES. 3000 CL 3 LF 40.0 72.00 2, 880.00 57. 43 2,297.20

2506.501 CONSTRUCT DRAINAGE STRUCTURE, DESIGN 60 -4020 LF 21. 3 385.00 8,200.50 394.97 8,412.86

2506.501 CONSTRUCT DRAINAGE STRUCTURE, DESIGN 72 -4020 LF 7.9 425.00 3,357.50 501. 72 Is 3,963.59

CURRENT AS OF 4/ 10/2012 PAGE 1 OF 3


RID ARCTRAr T - RARFPI nN APRII 10TH. 2012 BID OPENINGSAVED AS: X:leng246ft Dw meftTAly e* me2012 WAS PrgWTXCEL D0CS4MSAS-EST -lRAa ANK-12A-) BID ASST

ENGINEERS EST MR PAVING 11 EXCAVATING

ITEM NO. DESCRIPTION UNIT ESTIMATED

QUANTITY

ESTIMATED

UNIT PRICE

TOTAL

ESTIMATED

COST

UNIT BID

PRICE

TOTAL BID COST

2506.501 CONSTRUCT DRAINAGE STRUCTURE, DESIGN A OR F LF 34.9 220.00 7,678.00 234.85 8, 196.27

2506.501 CONSTRUCT DRAINAGE STRUCTURE, DESIGN C OR G EA 22.9 245.00 5,610.50 250.85 5,744.47

2506.501 CONSTRUCT DRAINAGE STRUCTURE, DESIGN H EA 39.2 210.00 8,232.00 186.61 7,322.95

2506.516 F &I MANHOLE CASTING, ASSEMBLY B LF 11. 0 500.00 5,500.00 451. 58 4,967.38

2506.516 F &I CATCHBASIN CASTING, ASSEMBLY D EA 19.0 650.00 12,350.00 739.79 14,056.01

2573.53 INLET PROTECTION EA 32.0 150.00 4,800.00 133.44 4,270.08

GRAttilt G ANd GENEflAL.

2021. 501 MOBILIZATION ENTIRE PROJECT LS 1. 0 45,000.00 45,000.00 24, 150.04 24,150.04

2101. 502 CLEARING TREE 13.0 185.00 2,405.00 74.72 971. 36

2101. 507 GRUBBING TREE 13.0 185.00 2,405.00 191. 34 2,487.42

2104.501 REMOVE CONCRETE CURB AND GUTTER LF 4628.0 2. 50 11, 570.00 2.201$ 10, 181. 60

2105.501 REMOVE STORM SEWER PIPE LF 464.0 5. 50 2,552.00 12.60 5,846. 40

2106.501 REMOVE MANHOLE OR CATCH BASIN LF 135.3 50.00 6,765.00 38.91 5,264.52'

2104.501 REMOVE WATERMAIN PIPE LF 2376.0 3.75 8,910.00 1. 07 2,542. 32

2104.505 REMOVE BITUMINOUS PAVEMENT SY 12062.0 1. 30 15,680.60 3.27 39,442.74

2104.505 REMOVE 7" CONCRETE DRIVEWAY PAVEMENT SY 276.0 4.50 1, 242.00 6.65 1, 835.40

2104.505 REMOVE 4" CONCRETE SIDEWALK SF 5333.0 0.75 3,999.75 0.61 3,253.13

2104.509 REMOVE CASTING EA 25.0 48.00 1, 200.00 42.70 1, 067.50

2104.509 REMOVE HYDRANT EA 6,0 175.00 1, 050.00 213.50 1, 281. 00

2104.509 REMOVE GATE VALVE & BOX EA 13.0 175.00 2, 275.00 106.75 1, 387.75

2104.509 REMOVE LIGHT BASE EA 22.0 75.00 1, 650.00 99.98 2,199.56

2104.511 SAWCUT PAVEMENT LF 1300.0 2.75 3,575.00 2. 12 2,756.00

2105. 501 COMMON EXCAVATION CY 17632.0 7.25 127,832.00 9.09 160,274.88

2105.525 SELECT GRANULAR BORROW ( CV) CY 9250.0 19.75 182,687.50 10.07 _ 93,147.50

2105.525 TOPSOIL BORROW (LV) CY 650.0 18.00 11, 700.00 20.54 13,351. 00

2105.543 STABILIZING AGGREGATE 4" MINUS CRUSHED CONCRETE TON 520.0 25.001$ 13,000.00 12.48 6,489.60

2123.501 COMMON LABORERS HR 10.0 40.00 400.00 49.75 497.50

2123.603 MOTOR GRADER HR 5.0 120.00 600.00 137.53 687.65

2123.507 1. 0 CU YD SHOVEL HR 5.0 160.00 800.00 178.10 890.50

2123.509 DOZER HR 5.0 150.00 750.00 158.24 791. 20

2123.51 10 CU YD TRUCK HR 10.0 80.00 800.00 94.29 942.90

2123.514 3.0 CU YD FRONT END LOADER HR 5.0 120.00 600.00 142. 57 712.85

2123.61 SKID LOADER HR 5.0 80.00 400.00 90.42 452. 10

2123.61 STREET SWEEPER (WITH PICKUP BROOM) HR 10.0 80.00 800.00 106.33 1, 063.30

2211. 501 AGGREGATE BASE, CLASS 5 TON 13700.0 9.50 130,150.00 8.16 111, 792.00

2350.501 TYPE SP A WEARING COURSE MIXTURE PG 58-28 TON 2185.0 69.00 150,765.00 69.21 151, 223.85

2350.502 TYPE SP B NON WEARING COURSE PG 58-28 TON 3645.0 65.00 236,925.00 59.89 218,299.05

2356.505 BITUMINOUS MATERIAL FOR SEAL COAT GAL 1665.0 4.50 7,492.50 3.22 5,361. 30

2356.507 SEAL COAT AGGREGATE TON 83.0 80.00 6,640.00 92.35 7,665.05

2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 695.0 2.75 1, 911. 25 2.84 1,973.80

2451. 513 COARSE FILTER AGGREGATE ( CV) CY 193.0 20.00$ 3,860.00 22.49 4,340.57

2502.571 5" PERF. CORRUG. P. E. TUBING W /FILTER CLOTH LF 4522.0 1. 75 7,913.50 2.32 10,491. 04

2502.602 PIPE DRAIN RISER EA 9.0 75.00 675.00 121. 76 1, 095.84

2511. 515 GEOTEXTILE FABRIC, TYPE V SY 12062.0 1. 25 15,077.50 0.93 11, 217.66s

2521. 501 4" CONCRETE WALK SF 5359.0 3.50 18,756.50 3.91 20,953.69

2531. 618 TRUNCATED DOMES SF 320.0 38.00 12, 160.00 42.59 13,628.80

2531. 507 7' CONCRETE DRIVEWAY PAVEMENT SY 391. 0 49.00 19, 159.00 50.47 19,733.77

2531. 501 CONCRETE CURB AND GUTTER, DESIGN V624 LF 4457.0 15.50 69, 083.501 14.40 64,180.80

2545.501 ELECTRIC LIGHT SYSTEM A, SOUTH VALLEY STREET LS 1. 0 30,000.00 30,000.00 30,273.92 30,273.92

CURRENT AS OF 4/ 10/ 2012 PAGE 2 OF 3


BID ABSTRACT - BASED ON APRIL 10TH 2012 BID OPENINGMSM ProjedEMEL D0DSjWAS- EST- FW8LANK- 12.ksmaID ABST

Watermain Subtotal

ENGINEERS EST MR PAVING & EXCAVATING

ITEM NO. DESCRIPTION UNIT ESTIMATED

QUANTITY

ESTIMATED

UNIT PRICE

TOTAL

ESTIMATED

COST

UNIT BID

PRICE

TOTAL BID COST

2571. 502 TREE -ELM, CATHEDRAL 2" CAL. B & B, W /RODENT TREE 4.0 400.00 1, 600.00 534.32 2, 137.28

2571 502 TREE - LINDEN, AMERICAN 2" CAL. B & B, W /RODENTPROTECTION

TREE 4.0 400.00 1, 600.00 534.32 2, 137.28

2571. 502 TREE- MAPLE, AUTUMN BLAZE 2" CAL. B & B, W /RODENTPROTECTION

TREE 5.0 400.00 2,000.00 534.32 2,671. 60

2564.3T TRAFFIC CONTROL ENTIRE PROJECT LS 1. 0 10,000.00 10, 000.00 10,002,58 10,002.58

2573.604 STABILIZED CONSTRUCTION ENTRANCE SY 400.0 7.50 3,000.00 6.72 2,688.00

2575.505 SODDING TYPE LAWN SY 4070.0 3.25 13,227.50 2.94 11, 965.80

2852.502 LINEAR MARKINGS LATEX LATEX YELLOW CURB LF 380.0 1. 55 589.00 1. 07 406.60

2852.502 LINEAR MARKING 12" LATEX LATEX SOLID WHITE LF 80.0 ' 2.50 200.00 1. 60 128.00

2852.502 LINEAR MARKINGS 6" LATEX LATEX SOLID WHITE LF 1160.0 2.15 2,494.00 0.53 614.80

2852.502 LINEAR MARKINGS 4" LATEX LATEX YELLOW CENTERLINE LF 600.0 1. 15 690.00 0.53 318.00

S-19 ADJUST CURB STOP BOX EA 10.0 110.00 1, 100.00 106.761$ 1, 067.50

ENGINEERS EST I MR PAVING & EXCAVATING

Watermain Subtotal 129,884.00 130,874.69

Sanitary sewer Subtotal 95,463.00 87,214.80

Water End services Subtotal 70,180.00 67,818.82

Sewer End services Subtotal 41, 650.00 35,828.98

Storm Sewer Subtotal 98,437.50 99,382.03

Grading and General Subtotal 1, 197,718.10 1, 090,336.30

Grand Total 1, 633,332.60 1, 511, 455.62

IThe low bidder is $ 121, 876.98 or 7.46% Below Engineer' s Estimate

CURRENT AS OF 4/10/2012 PAGE 3 OF 3



Agenda Section: New Business Originating Department: Engineering

Resolution: Yes

Prepared By: City EngineerOrdinance: N/A

Number ofAttachments: One Presented By: City Engineer

Item: resolution authorizing the City Engineer to obtain a permit from the State ofMinnesota for the access of Palmer Avenue to US Highway 14.

City Manager' s Proposed Action: Moved by second by to offer the resolution, waive the reading, authorizing the City Engineer toobtain a permit from the State of Minnesota for the access of Palmer Avenue to US Highway 14.


Overview:

City staff have been meeting with Mn /DOT representatives to facilitate the proposed construction of US Highway 14Improvements and access of Palmer Avenue to Highway 14 as part of the proposed Menard' s Development Project. Atthis time, Mn/DOT has determined that this project can be constructed and access granted under the State' s permittingprocess and that the City Engineer must be authorized by the New Ulm City Council to process and obtain the permit.

Primary Issues /Alternatives to Consider:

Budgetary/Fiscal Issues:

Attachments:

Sample Resolution

A City Resolution for obtaining a permit from the State of Minnesota for access to USHighway 14

WHEREAS, the City Council has the authority to obtain a permit from the State ofMinnesota for access to US Highway 14.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF

NEW ULM:

The City Council gives the authority to the City Engineer to obtain a permit from the State ofMinnesota for the access of Palmer Avenue to US Highway 14 at the proposed MenardsDevelopment site.

CERTIFICATION

I hereby certify that the foregoing Resolution is a true and correct copy of the resolutionpresented to and adopted by the City ofNew Ulm City Council at a duly authorized meetingthereof held on the day of , 20—, as shown by the minutes of saidmeeting in my possession.

Signature)

Type or print name)



Agenda Section: New Business Originating Department: Park & Recreation

Resolution: Yes

Prepared By: Tom Schmitz, Director

Ordinance: N/A

Number of Attachments: Two (2) Presented By: Tom Schmitz, Director

Item• ' Consider motion to accept a donation offered to the City of New Ulm for the Park andRecreation Department.

City Manager' s Proposed Action: Moved by , Second by to offer the resolution and waive the reading to accept the donation of a largerock with an inscription honoring the late Alvin R. " Al" Mueller to be placed in Mueller Park.


At their March 12, 2012 meeting, the Park & Recreation Commission recommended that the City Council acceptthis donation.

At their April 2, 2012 meeting, the Monuments & Cemetery Commission recommended that the City Councilaccept this donation.

Overview:

1. The New Ulm Baseball Association wishes to procure and place a large rock with an inscription honoring the lateAlvin R. "Al" Mueller, in Mueller Park.

2. Text of the inscriptions' proposed verbiage is attached, along with a photo that may possibly be used. 3. Also attached are 2 photos of a rock recently placed in Hermann Heights Park. The Mueller Park rock may be

similar.

4. The proposed location is on the ground between the Ticket Booth and the Concession Stand. It will surrounded bycertified playground safety wood chip mulch (engineered wood fiber), similar to other large rocks in parks.

Primary Issues /Alternatives: 1. The late Alvin R. "Al" Mueller donated $500,000 to the City in order to assist with the creation of Mueller Park,

the City' s 2nd premier baseball venue. 2. A thank you letter will be sent to: Brian Hall — President, New Ulm Baseball Association, PO Box 481, New Ulm

MN 56073 -0481


Attachments:

1. Proposed inscription verbiage.

2. Photos of a similarly proposed commemorative rock at Hermann Heights Park.

f

r v

Alvin R. " Al" Mueller ( 1921 -2011)

Mueller Park Dedication: need to find date

If some of the things I have done over the years

were a benefit to the community, they are only apartial payback to what the community has done

for me."

Mueller Park's namesake was involved with baseball

throughout his life as he played into college and men' s

amateur competition. He was elected to the Minnesota

Amateur Baseball Hall of Fame on September 15, 2007.

Al was an attorney by profession and veteran of WIN II. This park was his ultimate gift to the sport and community

he so loved.


Meeting Date: April 17, 2012 Agenda Item Number: 4 c

Agenda Section: New Business Originating Department: Administration

Resolution: N/A

Prepared By: City ManagerOrdinance: N/A

Number of Attachments: One ( 1) Presented By: City Manager

Item: Consider motion authorizing the City of New Ulm to be the fiscal agent for the New UlmRetail Economic Development Corporation ( NUREDC) for a grant from the New Ulm Area

Foundation.

City Manager' s Proposed Action: Motion by Second by authorizing the City Manager to sign the grant application documentsaccepting the fiscal agent for the NUREDC New Ulm Area Foundation grant.


N/A

Overview:

The grant funds will cover the dues for maintaining its Minnesota Main Street membership. Minnesota Main Streetassists member communities in strengthening their downtown and the businesses located there.



Attachments:

Communication from Brian Tohal, New Ulm Retail Development Corporation

New Ulm CITY MANAGER

Retail. Development Corporation APR 1 3 2012Recruit. Promote. Renew.

CITY OF NEW ULM, MN

April 12, 2012

Brian Gramentz

City ManagerCity of New Ulm100 N Minnesota StreetNew Ulm, MN 56073

Dear Brian,

This is a request for the City of New Ulm to serve as a fiscal agent for a modest grant tobe submitted by the New Ulm Retail Development Corporation.

The New Ulm Retail Development Corporation is making application to the New UlmArea Foundation for grant funds to cover the dues for maintaining its Minnesota MainStreet membership. Minnesota Main Street assists member communities instrengthening their downtown and the businesses located there. The New Ulm RetailDevelopment Corporation places an emphasis on strengthening our historic downtown_

As you know the New Ulm Area Foundation requires applicants to be a 501c3 non -profitor to have a 501 c3 non -profit act as fiscal agent. The New Ulm Retail DevelopmentCorporation is a 501o4 non - profit.

Thank you for your consideration.

Brian Tohal

Treasurer

New Ulm Retail Development Corporation

1 No. Minnesota 5t. • Box 384

New Ulm, MN 56073

phone: 507.233.4308 • fax: 507354.1504

e -mail: [email protected]

www.newulm.com


Meeting Date: April 17, 2012 Agenda Item Number: 4 d

Agenda Section: New Business Originating Department: New Ulm Police Department

Resolution: Yes

Prepared By: Dave Borchert

Ordinance: N/A

Number of Attachments: Two Presented By: City Manager BrianGramentz

Consider resolution to enter into a Hazard Mitigation Grant Program involving a grantapplication with the Minnesota Division of Homeland Security & Emergency Management

Federal Emergency Management Agency (FEMA) and United States GeologicalItem: Survey (USGS) involving the purchase of and annual maintenance of an automated river - gauge for purposes of obtaining and accessing Minnesota river height levels 24 hours a dayand predict flooding.

City Manager' s Proposed Action: Motion by Second by offering the resolution and waive the reading authorizing to enter into a HazardMitigation Grant Program involving a grant application with the Minnesota Division of Homeland Security & Emergency

Management (HSEM), Federal Emergency Management Agency (FEMA) and the United States Geological SurveyUSGS) involving the purchase of and annual maintenance of an automated river -gauge for purposes of obtaining and

accessing constant Minnesota river height levels 24 hours a day and predict flooding.


N/A

Overview:

If approved, the City of New Ulm would begin the process of entering into the Hazard Mitigation Grant Program. Theprogram involves several agencies to include HSEM, FEMA and USGS. Advantages include constant 24 hour a day, seven day a week river levels and with other similar devices throughout the State of Minnesota and the device acts as arather reliable source for predicting river flooding.

Primary Issues /Alternatives to Consider: We have used the Water Dept. personnel to take manual readings in past flood events. We did use a temporary automaticreading system in 2011, which has since been removed. We could continue to do the manual readings, but theinformation would only be for our own city use. The water level heights and flow information is desired by the State andFederal agencies and can only be obtained by the automated river gauge equipment.

Budgetary/Fiscal Issues: The Hazard Mitigation Grant Program includes two components of equipment and annual maintenance.

1) The equipment cost approximately $23, 500. 00 to include: Equipment ( gauge) costing approximately $ 12, 200.00, estimated contracting services of $8, 100. 00, additional materials of $1, 700 and administrative cost of preparing the grantby the city of New Ulm staff of $1500. 00. If approved into the Hazard Mitigation Grant Program, FEMA will pay 75% of this cost ($23, 500 *.75 = $17, 625) leaving an estimated responsibility to the City of New Ulm for $5, 875. 2) The annual maintenance agreement is approximately $ 13, 000. 00. If approved into the Hazard Grant Program, the

USGS may match (pay)up to 40% of the annual maintenance cost, which in best case scenario would require the city ofNew Ulm to pay the remaining cost of $7, 800. 00.

Attachments:

1) State of Minnesota Grant Application that was completed by Granite Falls ( similar equipment and same program) 2) HSEM letter that explains the Hazard Mitigation Grant Program

State of Minnesota, Department of Public Safety

HSEAAt Division of Homeland Security and Emergency Management

Security and Emergemy Management444 Cedar Street, Suite 223

St. Paul, MN 55101 -6223

HAZARD MITIGATION GRANT PROGRAM

The Hazard Mitigation Grant Program (HMGP) is authorized by Section 404 of the Robert T. Stafford DisasterRelief and Emergency Assistance Act, as amended ( the Stafford Act), and Title 42, United States Code (U.S. C.)

5170c. The key purpose of HMGP is to ensure that the opportunity to take critical mitigation measures toreduce the risk of loss of life and property from future disasters is not lost during the reconstruction processfollowing a disaster. HMGP becomes available as authorized under a Presidential disaster declaration. Mitigation funding will be available throughout the entire State and not just in the declared disaster area. Theamount of HMGP funding available to the State is based upon the total Federal assistance to be provided byFederal Emergency Management Agency (FEMA) for disaster recovery under the disaster declaration.

The Hazard Mitigation Grant Program is funded by FEMA. Federal funding for eligible mitigation projects andplanning is limited to a maximum of 75% of the total eligible project costs. The local community will beresponsible for a minimum of 25% of the remaining project costs. The Minnesota Division of HomelandSecurity and Emergency Management ( HSEM) is responsible for administering the Hazard Mitigation GrantProgram for the State of Minnesota.

Who is eligible for grant funding? All applicants must have an approved Hazard Mitigation Plan to be eligible for grant funding. Applicants whoare eligible include:

State and local governments

Certain private non - profit organizations or institutions

Native American tribes or authorized tribal organizations

What types of projects can be funded?

All projects must be eligible and cost - effective. Examples of potential projects include:

Acquisition and relocation of structures from hazard -prone areas

Retrofitting, such as elevating structures to protect them from future damageStructural hazard control, such as drainage improvements or hardening of critical facilitiesConversion of overhead power lines to underground

All- Hazard Mitigation Planning and Updates

Where can I obtain further information?

For additional information about the HMGP grant program, you can refer to the FEMA website:

http:Hwww.fema.gov/ government/ grant/ fungLi/ index.shtm

For additional information, please contact the State Hazard Mitigation Team:

Jim Russell

Hazard Mitigation Administrator

Phone: ( 651) 201 -7423

James. Russel 1 state.mn.us

DPS -HSEM May 2011

Jennifer E. Nelson

Asst State Hazard Mitigation Officer

Phone: ( 651) 201 -7427

Jennifer.E. Nelson a state. mn. LIS

Jim McCloskyHazard Mitigation Planner

Phone: ( 651) 201 -7455

James. IMCC osk state. rnn. s

Formatted: Font: 12 pt, Bold, Do

r not check spelling or grammar

i

rri

STATE OF MINNESOTA

Grant ApplicationDivision of Homeland Security and Emergency Management ( HSEM)

Hazard Mitigation Assistance (HMA) Program

CONTACT INFORMATION

APPLICANT NAME (Organization/Entity): City of Granite Falls, Minnesota

STREET ADDRESS /P.O. BOX: 641 Prentice Street

CITY, STATE, ZIP CODE: Granite Falls, MN 56241

COUNTY: Yellow Medicine /Chippewa

Does your community participate in the NFIP (Circle): X Y N

NAME AND TITLE OF CONTACT PERSON FOR THE PROJECT: Bill Lavin, City Manager

PHONE NUMBER OF CONTACT:

320 -564 -3011

FAX NUMBER OF CONTACT:

320 -564 -3013

E -MAIL OF CONTACT: [email protected]

1. RESOLUTION

Applicant has passed or is in the process ofpassing a resolution authorizing participation in this hazardmitigation program and has designated a signatory. This resolution is:

X attached amending other (explain).

2. PROJECT LOCATION

Provide a road or street address. Include a legible and labeled map of the project location, including a wetlandand floodplain map with the project area location clearly labeled. If possible, the maps should be 8 %z x 11. Latitude and Longitude coordinates are required and should be recorded in a six decimal format for each

project location.

Trunk Highway (T.H.) 212123 bridge over the Minnesota River in the City of Granite Falls. Bridge #12000

Project site sits on the East side ofthe Minnesota River and on the South side ofthe Highway 212123 bridge. Latitude. 44.805435 Longitude. 95.543266

see attached map)_

DPSMSEM Page 1 of4

Attachment 1- Application Form

January, 2011

3. PROJECT DESCRIPTION

Description of what will be done. Include available site photos, diagrams, plans, etc. In addition, please

include any local jurisdiction demolition procedure and where demolition debris will be disposed if applicable.

Aflood - warning gauge owned by the City of Granite Falls will be installed at the U.S. Hwy 212 Bridge inGranite Falls. The gauge willprovide the City and downstream populations, with real -time river level anddischarge information needed to plan for and coordinate City responses to floods in order to protectinfrastructure and lives. Data would be transmitted hourly via satellite radio to the National WeatherService (NWS) Flood Forecast Centers and to the U.S. Geological Survey (USGS) so that data areimmediately available via the internet to City personnel and the generalpublic. The project will satisfy theNWS requirementfor accurate continuous discharge data usedfor their early warning and riverfloodwarning notices. Theflood warning gage would alsoprovide Citypersonnel, emergency managers, and thegeneralpublic with the ability to receive automated alerts via email or SMS text messaging whenever riverlevels exceed user -set criteria. The information from theflood - warning gauge and alerts will be usedpriorto flooding to minimize loss ofproperty, infrastructure and life to plan for evacuation planning.

Theflood - warning gauge will consist of a steel enclosure with dimensions of24Wx24Hx18D inches Thegauge will be attached to the vertical wall ofthe southeast bridge abutment figure a). Gaugeinstrumentation will include a gas-purge and water -level pressure sensor system and bubbler line, data

logger, high -data rate GOES satellite radio, cable and antenna for telemetry, solar panel and 12 -volt battery, wiring harness, voltage regulator, and rain gauge. A trench will be dug approximately 2 feet deep and 50feet longfrom the gauge shelter to the river to convey the bubbler system which allows the gauge to sensesthe river level. The trench (route shown in attached and approved application forpermission to install gage

on Minnesota Dept. ofTransportation Bridge on Highway 212) will befilled and reseeded afterconstruction. An example of afree- standing version ofthe gauge and instrumentation is shown in Figure

Figure showing (a) mock -up ofgauge attached to bridge, and (b) gauge instrumentation.

Elevations and Distances Elevation or distance, feet (Source)

Proposedgauge- house, bottom sill. > 901 (Zone C on FIRM map) Bottom ofbridge -deck steel. 899

Peakflood ofrecord (1997- 04 -07): 899.30

100yearflood (1% change ofannual exceedance): 895.5ft (FIRMMap, Zone A) Distance to river when less than bank full: 50ft, approximately ( USGS)

Deleted:

Formatted: Font: 12 pt, Bold, Italic,

Do not check spelling or grammar

I

1

I

1

1

111

I

1II

11

DPS/HSEM Page 2 of 4

Attachment 1— Application Form

January, 2011

Total costs include laborfor data base set up, field installation of instrumentation, equipment, gauge, travelandper diem, all costs are detailed in the budget sheet and budget narrative.

4. PURPOSE OF PROJECT

A detailed description of the problem to be solved and the estimated damage to be reduced/eliminated as a

direct result of the project. For property acquisition: Are any easements or flood control projects planned forthis property or project site by any federal, state or local governmental agencies? Yes No x_

Thepurpose ofthisproject is to provide detailed data relative to high water events along the MinnesotaRiver in the City of Granite Falls. The measurements derivedfrom this gauge will allowfor the decisionmaking capability ofemergency responders and allow the City and communities downstream to coordinate amore responsiveflood response plan during emergencies. -------------- wrmattea: Highlight

Advancedflood warning will result in improved allocation ofCity resources duringflood conditions. Increasedfrequency ofSpring Flooding reinforces the needfor robust automated river gauge equipmentThe automated gauge is critical to the City' s floodplanning and response activities. The City sustained twomajorfloods in 1997 and 2001 and has experienced river levels approachingflood stage over the pastfewyears, Thefloods of1997 and 2001 resulted in costs relating tofloodfighting and clean -up efforts in excessof $2m including the use ofhundreds ofvolunteers. The City has madeflood mitigation a top priority overthe past 7years resulting in the acquisition, relocation andfloodproofing ofresidential, commercial andgovernmental properties In addition to the construction offlood walls, strengtheningfloodprotection leveesand the installation ofpermanentpumping stations. Ifthis application isfunded, the automated gauge willprovide both the City and the NWS with up- to-date and accurate river information for early warningflooddata which is vital to the City' s ongoingflood mitigation activities.

5. JUSTIFICATION FOR SELECTION OF THE PROJECT

How will the project solve the problem and why it is needed?

It is essential that the City of Granite Falls receive accurateflood warning information to be able to respondto flood events in an expedient manner. The data gatheredfrom the automated gauge will enable the City toutilize personnel and equipment more effectively based on thefloodforecasts. This information will proveinvaluable to both prefloodpreparedness andpostflood recovery. The data gathered will also provideimportant historical information in responding to and mitigating damages offuture flood events. Withaccurate flood warnings, the City will have the capability ofplanningfor and mobilizing personnel andequipment that will correlate directly to various flood stages.

6. ALTERNATIVES CONSIDERED

Other possible means of solving the problem AND why they were rejected

Currently the city does not have adequate means ofgathering flood data information for evacuation. The nearest upstream gauge does notprovide effective warningfor thispopulation due to distance andadditional stream contributions.

DPS/ HSEM Page 3 of 4


January, 2011

7. PROPOSED WORK SCHEDULE (MILESTONES) AND TOTAL TIME NEEDED TOCOMPLETE PROJECT

Provide a tentative work schedule.

TaskMonths since grant received*

1 2 3 4

City ofGranite Falls Receives Grant X

Contractfor labor X

Permitting X X

Procurement ofgauge materials X X X

Installation ** X **

Closeout rant I X

Calendar months are not shown because the exact months in which these events would occur are

contingent upon date ofgrant reception by City ofGranite Falls.

Permanent installation ofthe automated gauge requires thawed ground suitablefor digging andtrenching, and low, open -water river conditions for stage- sensor and bubbler -line installation. Ifconstruction is notfeasible at the time ofgrant reception due to climate and river conditions, the scheduledinstallation noted in the table above would be paused; then resumed when conditions permit

8. EVENT (FLOOD, TORNADO, ETC.) HISTORY AND DAMAGES

History of past damages.

Flood of1997: $ 1. 5m was expended infloodfighting and clean -up efforts.

Flood of2001: $ Im was expended in floodfighting and clean -up efforts.

BII lty; more 'datnages or costs relined toflooding 2#10— 201'1 ??

9. ANALYSIS OF THE PROJECT' S COST- EFFECTIVENESS

Describe any qualitative benefits such as environmental or historical considerations that are not included aspart of the benefit/cost analysis. Attach a separate Fact Sheet for Acquisition /Relocation/Elevation Projects

Attachment 2) for each property, if any, that fits within this category. HSEM or FEMA staff will conduct thebenefit/ cost analysis based on this information and attach results to this application.

Because this mitigation project type would be difficult to evaluate using traditional FEMA approved BCAmethodologies, this application is being submitted through the HMGP 5% Initiative which excludes itfrombeing required to complete a formal benefit to cost analysis. It is believed that even without a formalquantitative analysis, this project benefit will outweigh its cost

10. ENVIRONMENTAL INFORMATION

Indicate if project would be in or potentially impact any: N/A


Attachment 1— Application Foam

January, 2011

Historically significant buildings or structuresArchaeological resources

Endangered Species

Wild and Scenic Rivers

Floodplain

Wetland

11. ENVIRONMENTAL JUSTICE

Indicate if Low Income or Minority Populations are in, near or potentially affected by this project.

12. ESTIMATED PROJECT BUDGET (Detailed Budget Narrative Must be Included)

See attached Budget Narrative for details

Category

1. Grant Administration (City)

2. Materials

3. Equipment

4. Contractual Services

TOTALS

Cost

1'.......

1, 700

12, 200

8,100

3, 500 - Deleted: 22,000

Formatted: Font: Bold, NotHighlight

13. FUNDING SOURCES

A. HMA Federal Share Requested ( Cannot exceed 75% of estimated total $ 16,500

cost in question 12)

Deleted: 5, 500

B. Non - federal Share $_ 7, 000 ...................._ ...... ... ... ... - "

1. State Share (total from all agencies) $ 0

2. Applicant Share (25 %a Cash Match) $ 7.000 - _ Del ... 5 0.° .............- ........... _ ................ __.................

3. Other Source Share (please specify source[ s]): $ N/A

ANNUAL MAINTENANCE: Estimate ofannual maintenance costs $ 13,000Applicant can and will provide project maintenance, as appropriate, following completion of the project? Yes X No Include Attachment 6 Letter of Maintenance Statement

14. ADDITIONAL COMMENTS CAN BE MADE ON A SEPARATE PAGE.

Include any additional information in support of the project or additional information regarding one of the abovequestions that you feel is appropriate.



January, 2011

TO THE BEST OF MY KNOWLEDGE AND BELIEF, DATA WITHIN THIS APPLICATION AND ANY

SUPPORTING DOCUMENTS SUBMITTED ARE TRUE AND CORRECT.

Signature of Applicant

DPS/HSEM


January, 2011

Date Signed

Page 6 of 4

H. Section C - State Section

To be completed by STATE mitigation stafffor this specific property site:

Flood Insurance Rate Map (FIRM)

Is there a FIRM available? Y X N

Community /County Name on panel: City of Granite Falls, Minnesota

Are the properties marked on the map? X Yes, map attachedNo, hard copy of map will be providedNot applicable

FIRM panel # 270068 0001 Date ofFIRM: June 4, 1980

33I?C; clearance tin tLiis pr ©jcct: Y SHI b eparanee date"

6m tes Section;

DPS -HSEM Page I of 1

Attachment 4 — Resolution Authorizing Executing of Sub -grant AgreementJanuary, 2011

RESOLUTION AUTHORIZING EXECUTION OF SUB -GRANT AGREEMENT

Be it resolved that will enter into a sub -grant

Name of Organization/Local Unit of Government)

agreement with the Minnesota Department of Public Safety, Division of Homeland Security and

Emergency Management for the purpose of applying for and obtaining federal grant funding through

FEMA' s Hazard Mitigation Assistance Program.

is hereby authorized toName and Title of Authorized Official)

execute and sign such sub -grant agreements and any amendments hereto as are necessary to implement

the project on behalf of

Name of Organization/Local Unit of Government)

I certify that the above resolution was adopted by the of

Executive Body)

on

Name of Organization/ Local Unit of Government) ( Date)

SIGNED: WITNESSETH:

Signature) ( Signature)

Title) ( Title)

Date) ( Date)

DPS -HSEM Page 2 of 1

Attachment 4 — Resolution Authorizing Executing of Sub -grant AgreementJanuary, 2011

Jurisdiction Name)

Mailing Address) City, State Zip)

Letter of Commitment of Funds

As a potential sub - grantee in the Hazard Mitigation Assistance ( HMA) Program the

insert Jurisdiction Name) hereby commits the matchingfunds necessary for the proposed

Mitigation Project

Proposed and Address ofProject).

After FEMA approval and during project implementation, theinsert Jurisdiction Name) is responsible for ( Insert Matching

Portion Dollar Amount and " at Type ofMatching Funds). However, should the actual

project costs exceed this amount ( insert Jurisdiction Name)

may be unable to provide additional contribution.

As signed, we understand the responsibilities of a sub - grantee in the HMA and herebyauthorize the use of these non - federal funds for this proposed project.

Signature of Authorized Representative Date



DPS -HSEM

Attachment 5 — Letter of Commitment of Funds

January, 2011

Page 1 of 1

Jurisdiction Name)

Mailing Address) City, State Zip)

Letter of Maintenance Statement

Formatted: Left: 0. 9 ", Right: 0. 9'

Header distance from edge: 0.4 ",

Footer distance from edge: 0.4"

As a potential sub - grantee in the Hazard Mitigation Assistance (HMA) Program, the

Insert Jurisdiction Name) of the HMA proposed project will perform the

annual maintenance to keep the proposed project in conformance with all federal, state, and local laws andregulations for the life of the project. The estimated cost of the annual maintenance is $

As signed, we understand the responsibilities of a sub - grantee in the HMA and hereby nameInsert Jurisdiction Name) will perform maintenance.

Signature of Authorized Representative

DPS -HSEM

Attachment 6 - Letter of Maintenance Statement

January, 2011

Date

Page I of 1


Meeting Date: April 17, 2012 Agenda Item Number: 4 e

Agenda Section: New Business Originating Department: Administration

Resolution: NO

Prepared By: City ManagerOrdinance: NO

Number of Attachments: Two (2) Presented By: City Manager

Item: Consider motion authorizing the installation of Quick Response ( QR) Placards on theKeisling House and Glockenspiel as requested by the New Ulm Retail DevelopmentCorporation.

City Manager' s Proposed Action: Motion by Second by to authorize the installation of QR Placards on the Keisling House andGlockenspiel as requested by the New Ulm Retail Development Corporation.


Overview:

The NURDC request is to allow QR placards to be attached to city owned property, Keisling House and Glockenspiel.



Attachments:

1. NURDC request letter

2. QR Placard information

New Ulm

Retail Development CorporationRecruit. Promote. Renew.

April 6, 2012

Mr. Brian Gramentz, City Manager100 North BroadwayNew Ulm, MN 56073

Dear Mr. Gramentz,

In a collaborative effort, the New Ulm Retail Development Corporation ( NURDC), a Minnesota Main

Street Program Member, along with New Ulm's Heritage Preservation Commission (HPC) have utilizedtheir funds to develop and create sixteen ( 16) QR Code Placards for placement in the HistoricDowntown Area for the purpose of "telling the stories" of many ofour historic buildings in thedowntown area. Working with the City of New Ulm for the installation of these QR Placards, we wouldlike to ask that you, on behalf of the City ofNew Ulm, allow that one corresponding QR Placard beplaced on the front of the City of New Ulm's properties - the Keisling House and the Glockenspiel.

When these QR Placards are scanned with a mobile device that has a QR Reader application installed

such as an iPhone, Blackberry, or iPad, the QR code " sends" the user to a link at the New Ulm website. J

That linked page is loaded with the video for that particular building; the video contains the story aboutyour historic building. For example, the video story for the building at 26 North Broadway, ArbeiterHall, tells the story of the building' s original purpose for the Workingmen Association, that thebuilding once served as the home of the Union Opera House, was used as a Nation Guard Armory, andthen later was converted into a service station.

NURDC will be contacting you to ask your permission to adhere the QR Placard to your building andto discuss a timeframe during which a representative from the City can do this. Please email BarbaraMarti at nurdc @newulmtel.net or call 507 -223 -4308 in regard to the installation or with any questions.

Great news -- With the installation of these QR Placards, we will be the first in the State to utilize this

type of social media in this way - incorporating new technology to tell past history. And, New Ulm willbe once again, leading the way in development and promotion of our downtown community. We lookforward to speaking with you in regard to this exciting project!

Sincerely, "I

Barbara Marti Deb Zahn Dave Christian

NURDC Director

1 No. Minnesota St. • Box 384

New Ulm, MN 56073

phone:- 507.233.4308 • fax: 507.354.1504

e -mail: [email protected]

www.newulm.com

HPC Commission Chair City Building Official

Mq N

What are these QR Placards with QR Codes?

The photo at left is a shot taken inside showing a final version of one

of these special QR Code Placards designed for downtown New

Ulm. Each placard measures approximately 6. 5" X 6. 5" in size and

is made of a composite material designed for outdoor use. They are

to be adhered to the wall of an outside building (the photo at left is a

shot taken inside that shows an actual QR Placard).

A QR code is a tactical direct response mechanism used in

marketing, advertising, and promotion which, upon scanning,

enables consumers to bridge the gap between the physical and print

world and the digital world and back again. By nature of the

technology, QR codes provide for a relatively instantaneousinteractive experience between a user and a product, service and,

brand. The key to enabling the use of QR codes, by a tourist or a

consumer, is a mobile device installed with a QR code reader app.

city ofnew ulm1e9156b6... · 2012-04-13 · march month -end revenue report charaes for services...

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