#136298v1

CITY OF PITT MEADOWS

Minutes of the REGULAR MEETING of Pitt Meadows City Council held on Tuesday, June 7, 2016 at 7:00 p.m. in the Council Chamber of the Pitt Meadows City Hall, 12007 Harris Road, Pitt Meadows, British Columbia.

PRESENT: Elected Officials: Mayor J. Becker Councillor B. Bell Councillor B. Dingwall Councillor J. Elkerton Councillor D. Murray Councillor M. Stark Absent:

Councillor T. Miyashita

Staff M. Roberts, Chief Administrative Officer K. Zanon, Director of Community Services

F. Smith, Director of Engineering and Operations T. Penney, Manager of Corporate Administration K. Elrick, Deputy Clerk

The meeting was called to order at 7:00 p.m.

A. LATE ITEMS

B. APPROVAL OF AGENDA

MOVED by Councillor Stark, SECONDED by Councillor Murray, THAT the agenda for the June 7, 2016 Regular Meeting of Council be approved.

CARRIED.

C. ADOPTION OF MINUTES

1. Minutes of the May 17, 2016 Special (Pre-Closed) Meeting of Council, Minutes of the May 17, 2016 Regular Meeting of Council, Minutes of

#136298v1

the May 24, 2016 Special (Pre-Closed) Meeting of Council, Minutes of the May 24, 2016 Special Meeting of Council, and Minutes of the May 31, 2016 Special (Pre-Closed) Meeting of Council.

MOVED by Councillor Murray, SECONDED by Councillor Elkerton,

THAT the Minutes of the Special (Pre-Closed) Meeting of Council held on May 17, 2016, the Minutes of the Regular Meeting of Council held on May 17, 2016, the Minutes of the Special (Pre-Closed) Meeting held on May 24, 2016, the Minutes of the Special Meeting of Council held on May 24, 2016, and the Minutes of the Special (Pre-Closed) Meeting of Council held on May 31, 2016, be adopted.

CARRIED.

D. ANNOUNCEMENTS

None.

E. DELEGATIONS

1. Maple Ridge/Pitt Meadows Community Services.

Ms. Vicki Kipps, Executive Director, Maple Ridge/Pitt Meadows Community Services provided a Powerpoint presentation which is attached hereto as Attachment 1 and forms part of these minutes. Ms. Kipps provided an overview of the organization and announced the opening of a Pitt Meadows location.

F. PRESENTATIONS

1. Garbage and Recycling Update.

Ms. Kate Zanon, Director of Community Services provided a presentation regarding the Garbage and Recycling Contract Award and outlined an overview of the timeline involved in the process. The Powerpoint presentation is attached hereto as Attachment 2 and forms part of these minutes.

G. PUBLIC HEARING

H. CONSENT AGENDA

There are no items for this meeting.

I. NEW/OTHER BUSINESS

#136298v1

1. REPORTS

Councillor Bell excused himself from the meeting at 7:38 p.m. due to a conflict as owner/applicant of the subject property.

1.1 Development Variance Permit Application for Accessory Residential Structure, 14037 Reichenbach Road.

Ms. Kate Zanon, Director of Community Services provided a Powerpoint presentation which is attached hereto as Attachment 3 and forms part of these minutes.

MOVED by Councillor Stark, SECONDED by Councillor Elkerton, THAT Council:

A. Direct staff to notify surrounding property owners that Council will consider Development Variance Permit No. 2016-004 at the June 21, 2016 Meeting of Council; AND

B. Direct staff to include the following condition within the development variance permit:

B.1 All temporary structures and two garden sheds will be removed prior to issuance of the building permit for the carport.

CARRIED.

Councillor Bell returned to the meeting at 7:40 p.m.

1.2 Proposed Golden Ears Business Park Phases 3 and 4 Draft Request for Proposals. (3360-20-2014-02)

Ms. Kate Zanon, Director of Community Services provided a Powerpoint presentation which is attached hereto as Attachment 4 and forms part of these minutes.

MOVED by Councillor Bell, SECONDED by Councillor Stark, THAT Council Direct staff to include an analysis of traffic movement from Bonson and Hammond and Harris and Hammond intersections.

CARRIED.

MOVED by Councillor Bell, SECONDED by Councillor Elkerton, THAT Council:

#136298v1

A. Endorse the attached Request for Proposals; and

B. Direct Staff to send out the attached Request for Proposals to qualified companies.

CARRIED.

2. BYLAWS AND PERMITS

BYLAWS FOR THIRD READING:

2.1 Rezoning Application for 19451 Sutton Avenue Bylaw No. 2661, 2014. (3360-20-2013-01)

MOVED by Councillor Bell, SECONDED by Councillor Dingwall, THAT Council refer the rezoning application for 19451 Sutton Avenue to Staff to investigate a signalized intersection access on Airport Way that would service the residential development and potential business park development phase 4.

DEFEATED.

With Mayor Becker, Councillor Elkerton and Councillor Murray voting in the negative.

MOVED by Councillor Elkerton, SECONDED by Councillor Bell, THAT Council:

A. Grant third reading to Bylaw No. 2661, 2014.

DEFEATED.

With Councillor Bell, Councillor Dingwall and Councillor Stark voting in the negative.

J. COUNCIL LIAISON REPORTS

Council provided updates with respect to community events and liaison activities.

K. ITEMS BROUGHT FORWARD FOR PUBLIC INFORMATION

.

L. NOTICE OF CLOSED MEETING

#136298v1

There were no items received for this Meeting.

M. QUESTION PERIOD

Corrine O’Handley, 19490 Fraser Way, re ONNI Business Park.

Aaron Young, 11060 Barnston View Road, re City revenue.

N. ADJOURNMENT

MOVED by Councillor Elkerton, SECONDED by Councillor Bell, THAT this meeting now be adjourned at 8:45 p.m.

Signed: Certified Correct:

John Becker, Mayor Tina Penney, Corporate Officer

Maple Ridge/Pitt Meadows Community Services

Social Service OrganizationCommunity Respect Compassion Growth Excellence

Professional staff Dedicated volunteers Non-Profit society &

registered charity Quality programs and

services that support individuals and families in their journey from hope to possibility.

Changing lives together since 1971

Community Services Strengthen a Community

Supporting parents with child development, coping skills, community resources

Helping youth and their families to understand age development, communication skills & safe environments

Community Services Builds Resiliency Helping seniors feel

less isolated, safe in their own homes, receive safe and nutritious delivered meals, relationships

Connecting volunteers with incredible opportunities to help, share their knowledge and learn

Community Services Relies on Volunteers & Partnerships

The Impact of Community Services?

Addressed youth addiction and mental health concerns

Helped address unemployment for adults living with mental illness

Prevented senior isolation and loneliness

Further Impact of Community Services

Prevented individual homelessness

Stopped children and seniors from going hungry

Prevented child abuse

Help prevent crime

Avoided hospitalization

Growing Services for a Healthy Community

Alisa’s Wish Child & Youth Advocacy Centre Youth Diversion Program Ridge Meadows Youth Wellness Centre Community Chest project 2.0 New Pitt Meadows location: #230 – 19150 Lougheed Hwy.

Contact Information

Vicki Kipps

604-467-6911 (1222)

vkipps@comservice.bc.ca

www.comservice.bc.ca

Solid Waste Services Update

Garbage, Green Waste and Recycling

June 7, 2016

Contract PlanningFor close to a year staff and Council have been reviewing options for solid waste services in preparation for the expiration of the current contract on August 31, 2016

Background

• July 2015– Council directs staff to proceed with an RFP for a

similar solid waste service model– Council directs staff to ask Multi-Materials BC

(MMBC) if they would like to take over recycling services in PM

Background• November 2015

– Staff presents a draft RFP to Council– Council considers MMBC’s interest in assuming

recycling collection– Council authorizes tendering an RFP for garbage and

green waste and working with MMBC to assume recycling services

– Council requests that additional curbside collection services be explored

Background• December 2016

– MMBC tenders an RFP for recycling services in Pitt Meadows

• January 2016– The City tenders an RFP for garbage and green waste

services in Pitt Meadows

Background• March 2016

– Staff reviews proposals/evaluates options – Staff presents options to Council– MMBC negotiates a recycling contract for Pitt

Meadows– Council requests MMBC negotiate glass collection

service into their contract

Background• April 2016

– City negotiates contract– Council requests a Styrofoam recycling option be

negotiated into the contract– MMBC awards contract

• May 2016– City awards contract

And the Awards Go ToGarbage and Green Waste

Services

Waste Management

Recycling Services with Curbside Glass Collection

Smithrite

Recycling Services • Continued weekly PPP recycling collection• Addition of curbside glass collection• Opportunity for Styrofoam collection through a

recycling event

Recycling Services

• An MMBC authorized Depot in PM for various other PPP items and Return‐It items

Benefits for Tax PayersService Enhancements

– Glass collection included in curbside pick up– New automated service beginning Nov. 1– Coordinated 5 day week service for garbage, green

waste and recycling services– New environmentally friend CNG trucks beginning

Nov. 1

Benefits for Tax PayersReduction in Costs

– No municipal subsidy for recycling services (paid by industry)

– Reduction in contract price of approx. $190,000/year– Addition of glass collection service with no additional

costs

What does this mean to residents?• New 120L bins will be delivered to your home prior

to Nov. 1 for bi-weekly garbage service• New grey boxes will delivered to your home prior to

August 29 for weekly glass collection service• A new service schedule will be created to convert

from a 4 day a week service to a 5 day a week service

What should I be watching for?Garbage and Green Waste

– A new schedule from Waste Management

Recycling– A new schedule from MMBC

Communication– Watch for updates on City website, social media, and

in the newspaper

How do I stay engaged?Garbage and Green Waste• Visit the City’s website

www.pittmeadows.bc.ca/waste for service updates

Recycling• Visit MMBC’s website at

www.recyclinginbc.ca/pittmeadows

How do I stay engaged?• My Waste App

– Download from the City’s website, Google Play or the Apple Store

• City’s Social MediaFacebook – facebook.com/pittmeadowsTwitter - @citypittmeadows

Development Variance Permit Application for Accessory Residential Structure, 13981 and 

14037 Reichenbach Road

Regular Council MeetingJune 7, 2016

Property Location 

Subject Property 

Development Variance Permit Application for Accessory Residential Structure, 13981 and

14037 Reichenbach Road

Regular Council MeetingJune 7, 2016

Proposed Golden Ears Business Park Phases 3 and 4 Draft Request for 

Proposals 

Regular Council Meeting

June 7, 2016 

Council Motion

A.1 Direct Staff to enter into a process to retain an architectural / design consultant to draft a replacement set of guidelines for buildings and landscape design prior to Third Readings of the Bylaws; AND

A.2 Direct Staff to continue to work with the applicant on finding the optimal width and design of the landscaped buffers to surrounding residential areas; AND

A.3  Direct Staff to commence discussions with the applicant regarding the disposition of the proposed public amenities prior to Third Readings of the Bylaws; AND

A.4 Direct staff to work with the applicant per possible other ancillary uses and support services to complement the request for restaurant uses within the Phases 3 and 4 zone; AND

A.5 Direct Staff to work with the applicant regarding future road and infrastructure improvements;  AND

A.6 Direct Staff to investigate a midway crossing on Airport Way, safety and conductivity and report back to Council; AND

Proposed Action

Design consultant, to be paid by Onni, to address this motion. 

Design consultant, to be paid by Onni, to address this motion. 

Direction from CouncilTo be followed by discussions between the applicant and staff

Design consultant, to be paid by Onni, to address this motion. Discussions to take place between the applicant, staff and Metro Vancouver.

Discussions to take place between staff and the applicant. 

McElhenney

Time Frame / Deliver-ables

June to September

Presentation and report 

June to September

Presentation and report 

June to mid‐July  June to September

Presentation and report 

Already underway

To form part the servicing agreement. 

June 

Memo regarding arterial street standards and options 

Council Motion

A.7  Direct Staff to investigate conducting an analysis with respect to gender specific safety along pathways and connections with public access and intended public access incorporating the Crime prevention Through Environmental Design principals and report back to Council; AND

A.8 Direct Staff tocommunicate withTranslink regarding theroundabouts adjacentto the Golden EarsBridge and report backto Council; AND

A.9 Direct Staff toinvestigate the additionof green rooftechnology, droughttolerant plants, andstorm water rechargestandards to the design,and the incorporationof green space withinparking areas andreport back to Council;AND

A. 10 Direct Staff tohire a consultant, to bepaid for by thedeveloper, topreparea) a comprehensivedevelopment plan inthe context of thebusiness park lightindustrial land use andb) further to reviewtraffic flow and impactsin the area, and reportto Council; AND

A.11 Direct staff toinvestigate trafficcalming options in thearea surrounding theproposed developmentand report back toCouncil; AND

Proposed Action

Design consultant, to bepaid by Onni, to addressthis motion.

Discussions to takeplace between staff andTranslink.

Design consultant, to be paid by Onni, to address this motion. 

a) Design consultant, tobe paid by Onni toaddress this motion.b) McElhenney.

McElhenney

Time Frame / Deliver-ables

June to September

Presentation and report 

June

Letter to Translink

June to September

Presentation and report 

June to September

a) Presentation and report 

b)  TBD

June 

Memo regarding arterial street standards and options to encourage traffic calming

Request for Proposals ‐ Goals

• Updated site / landscaping / building guidelines for a light industrial / business park development to include the following: 

– Landscape buffers and other buffering techniques to neighboring residential neighbourhoods and public areas; 

– CEPTED review including a gender specific safety analysis along pathways and  connections;  

– Site and building design criteria to promote energy and water conservation and the reduction of greenhouse gas emissions, including discussion of sustainable design green roof technology, drought tolerant plants, storm water recharge.

• Comprehensive development plan for the site to optimize the integration of the proposed business park into the existing community to include: 

– Pedestrian connections and pathways, visual (view) impacts, buffers and design regarding relationship with nearby residential neighbourhoods.  

Request for Proposals: Requirements

1. Start‐up meeting with City of Pitt Meadows.2. Site visit.3. Review of recent light‐industrial developments in general and in the Greater Vancouver  Area. 4. Review of best practices and techniques to integrate a light industrial development into an 

existing neighborhood with a variety of surrounding land uses.5. Review and proposal of ancillary commercial services/uses to enhance a light‐industrial  business 

park and specifically this neighborhood in Pitt Meadows. 6. Two reports (Design Guidelines and Comprehensive Plan). 7. Facilitate a review meeting with City of Pitt Meadows staff and the Advisory Design Panel.8. Presentation to Council. 9. Submission of a draft report (electronic), a final report with City comments included (10  hard 

copies and pdf version in usb drive) as well as prepare and present two presentations  (one for staff and the Advisory Design Panel and one for City Council).  

Proposed Golden Ears Business Park Phases 3 and 4 Draft Request for Proposals

Regular Council MeetingJune 7, 2016