ECONOMIC DEVELOPMENT BOARD Thursday, June 7, 2018

Marshfield Utilities, 2000 South Central Avenue Downstairs Conference Room

2:00 p.m.

AGENDA

1. Call to order – Chairman Sennholz

2. Approval of minutes

a. May 3, 2018 – regular meeting

3. Identify potential conflicts of interest

4. Receive citizen comments

5. Recap special meeting with the Common Council held on May 31, 2018

6. Update on Wenzel Family Plaza

a. Review and Approve Memo of Understanding for the Wenzel Family Plaza

b. Discuss Porta Potty Location

c. Plaque Recognition

d. Ribbon Cutting on Wednesday, July 11, 2018 at 5:30 p.m.

7. Review items for Marshfield Utilities presentation

8. Housing Study Update

9. Discuss 2019 Budget parameters/goals related to economic development

10. Economic development activity updates

11. Next meeting date and items for future agendas

12. Adjourn

Posted this 5th day of June, 2018 by 5:00 PM by Josh Miller, Director of Development Services

NOTICE It is possible that members of and possibly a quorum of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Deb M. Hall, City Clerk, at 630 South Central Avenue or by calling (715) 384-3636.

CITY OF MARSHFIELD

MEETING NOTICE

Economic Development Board meeting

May 3, 2018

Present: Eberl, Sennholz, Dickrell, Buttke, Meissner, Staab, Meissner, Zalewski (left at

3:20 p.m.)

Absent:

Others: Josh Miller, Amy Krogman, Kaelie Gomez, (Main Street), Karen Olson

(MACCI), Jason Grueneberg (Wood County), Nick Kumm (Marshfield Utilities);

Dave Krause, and media

Josh Miller, Director of Development Services called the meeting to order at 3:00 p.m. in Room

108 of City Hall.

Miller asked for nominations for Chairperson

Buttke nominated Sennholz

There being no further nominations, Miller declared the nominations closed

EDB2018-18 Motion by Buttke, second by Eberl to elect Sennholz as Chairperson

Motion carried

Sennholz asked for nominations for Vice-Chairperson

Buttke nominated Meissner

EDB2018-19 Motion by Buttke, 2nd

by Eberl to elect Meissner as Vice - Chairperson

Motion carried

Approve minutes – April 5, 2018

EDB2018-20 Motion by Dickrell, second by Eberl to approve minutes from the April 5, 2018

meeting as presented.

Motion carried.

Conflicts of interest No members indicated that they had a conflict of interest with anything on the agenda.

Citizen comments

Sennholz invited comments from citizens, but no one spoke at this time.

Update on Wenzel Family Plaza

Miller updated the committee on the Wenzel Family Plaza.

Memorandum of Understanding: Staff has been working on the Memorandum of Understanding. Miller

went over the MOU with the committee.

EDB2018-21 Motion By Buttke, Second by Dickrell to recommend approval of the Memorandum of

Understanding to the Common Council

Motion carried

Review of donor naming concepts: Miller discussed the different concepts for name recognition of the

donors.

Grand opening for the Plaza is planned for July 10th

Housing issues and opportunities

Miller stated the MSA has submitted a proposal to update the Housing Study, however the cost is $8,150,

$5,000 was budgeted. Development Services has approximately $6,800 for Professional Services.

EDB2018-22 Motion by Eberl, second by Staab to recommend approval of the 2018 Housing Study

Update and direct staff to prepare a Budget Resolution for the additional funding.

Motion carried

Review of 2nd

Street Corridor redevelopment plan Request for Proposals:

Miller went over the proposals for the 2nd

St. Corridor redevelopment. Proposals are high. There was

approximately $21,000 budgeted for this project and bids are between $$38,000 - $71,000. The

committee discussed how to proceed with the RFP.

EDB2018-23 Motion by Staab, 2nd

by Meissner to approximately spending up to $50,000 on this 2nd

Street Corridor Redevelopment Plan with the additional funding coming from the 205 fund.

Motion carried

Review Economic Development Board accomplishments

Miller went over what EDB has accomplished. He stated he didn’t put together a list of action items that

have been completed and ones that still need to be completed. However, that list could be compiled.

Presentation to the Marshfield Utility Commission

The June 7th EDB meeting will be moved up to 2 p.m. to accommodate a 4:00 p.m. Utilities Commission

meeting. EDB will do a presentation on how the dividend payment is being utilized for economic

development activities.

Discuss housing issues and opportunities

The city needs housing and available lots. Need to figure out how we can be more developer friending.

How do we make it affordable and attractive to bring people into the area. A town hall meeting with

developers was suggested. Sennholz and Staab will work on this concept.

Economic Development Updates:

Gomez stated Main Street Marshfield will be hosting their Quartly Garthering in June. The topic will be

upper residential housing. MSM has moved into the Blodgett Haus. They have hired the Wenzel Family

Plaza coordinator. He will start May 15th. .

Olson reported she is updating the Economic Profile – Marshfield in Motion. She uses it to market

Marshfield. Centergy has a new website.

Miller reported he is getting inquiries from different businesses. Construction on the new City Hall is

going well. CFR will be closing on their land. The Quality Tanks addition is open. Hewitt Meats will be

opening soon.

Krause reported the Development Corporation has made progress. He will be able to share the details at a

later date.

Grueneberg stated the County has determined that ATV trails and routes are economic development.

Looking at connecting up with other counties. Starting the budget process.

EDB2018 -16 Motion by Eberl, second by Meissner, to adjourn to closed session under

Wisconsin Statutes 19.85(1)(e), “Deliberating or negotiating the purchasing of public properties,

the investing of public funds, or conducting other specified public business, whenever

competitive or bargaining reason are involved.”

Possible redevelopment projects in TID #4

Roll call vote – all ayes. (Time: 4:25 p.m.)

Motion carried

Present in closed session Miller, Sennholz, Meissner, Staab, Olson, Eberl, Dickrell, Buttke

EDB2018-17 Motion by Dickrell, second by Eberl, to return to open session.

Roll call vote – all ayes. (Time: 4:31 p.m.)

Motion carried

Sennholz reported that there would be no action taken from the item discussed in closed session.

Sennholz announced that the next Board meeting will be on Thursday, June 7th

at 2:00 p.m. in

Room 108 of the City Hall Plaza.

With no further business before the Board, Sennholz declared the meeting adjourned at 4:35 p.m.

Respectfully submitted,

Amy Krogman

Administrative Assistant III

TO: Economic Development Board FROM: Josh Miller, Director of Development Services DATE: June 7, 2018

RE: Summary staff report – EDB agenda items

The following is a list of items that will be discussed during the June 7th EDB meeting. The EDB may be asked to take action or provide direction on the items outlined below: Recap special meeting with the Common Council held on May 31, 2018 Staff wanted to get feedback from the EDB as to how the special meeting went with the Common Council on May 31, 2018. The topics discussed included the need for the West 2nd Street Redevelopment Plan, future funding of single family lots, and the need for additional industrial park land. We will likely set up another similar meeting in the next couple of months. What topics would the EDB like to see discussed at the next meeting? Update on Wenzel Family Plaza Review and Approve Memo of Understanding for the Wenzel Family Plaza After working with the Wenzel Family Plaza Committing (WFPC) on developing a draft of the Wenzel Family Plaza Memo of Understanding, staff reviewed the memo with the City Attorney and changes were made accordingly. The automatic renewal was removed, and the snow removal will be the responsibility of the Wenzel Family Plaza Committee, at least in 2018. The MOU is enclosed in the packet for the review and approval of the EDB. Discuss Porta Potty Location Mark Davis, the Wenzel Family Plaza Programming Coordinator sent staff a map showing a couple of options for placing an accessible porta potty that would likely be out there for July and August. He had inquired if the EDB was interested in the potential location of the facility. Enclosed is a map showing two potential locations. Plaque Recognition Staff has been working with Marshfield Monument on some plaque ideas for the donor and contributor recognition. Enclosed is a list of entities, businesses, and groups that will be recognized on the plaques. We plan to do one plaque for the

City of Marshfield

Memorandum

Wenzel Family, a second plaque for the major donors and Common Council, and a third plaque for the public campaign. Staff will bring photos of possible locations to the meeting to get some feedback from the EDB. Ribbon Cutting on Wednesday, July 11, 2018 at 5:30 p.m. The dedication/ribbon cutting for the Wenzel Family Plaza will take place on Wednesday, July 11, 2018. The details have yet to be worked out, but we will be doing a VIP tour prior to the ribbon cutting to give the major donors a walkthrough of the Plaza amenities. Review items for Marshfield Utilities presentation Staff is still putting together materials to present to the Marshfield Utility Commission immediately following the EDB meeting (at 4:00 pm). The two primary items we will be discussing are the activities that the EDB has funded since 2012 and the duties of the duties and responsibilities of the Business Development Director. Both summaries will be handed out at the meeting. Although we wouldn’t have time to modify the presentation, staff wanted to get any input from the EDB as to other items we may want to address in the presentation. Housing Study Update The funding has been approved for the Housing Study Update. At the time this information went out, staff was still waiting on the contract from MSA. Once we get that signed, the project can begin. Staff will plan on updating the EDB on the progress of the study at future meetings. Discuss 2019 Budget parameters/goals related to economic development Staff will go over the 2018 Marshfield Utility dividend payment estimate (paid in the spring of 2019) to determine what the EDB’s 2019 Budget usually looks like. The EDB should also look to identify any projects that need funding for 2019. The two big projects that should be considered are the Marshfield Residential Incentive (MRI) program ($50,000 budgeted in 2018) and the Wenzel Family Plaza programming ($50,000 budget in 2018). Additional requests for funding will come from MACCI and Main Street. Last year, the EDB requested and received funding ($61,750) from Wood County for the MRI program and economic development projects (Wenzel Family Plaza). Next meeting date and items for future agendas The next regularly scheduled meeting would typically be held on Thursday, July 5, 2018, at 3:00 pm in conference room 108 at City Hall. However, with the 4th of July Holiday, we will either move the meeting forward or back a week, depending on the EDB members’ availability.

Page 1 of 5

Wenzel Family Plaza MOU

WENZEL FAMILY PLAZA

MEMORANDUM OF UNDERSTANDING

WHEREAS, the City of Marshfield has complete ownership of Wenzel Family Plaza (Plaza) located

at: 111 West 3rd Street, Marshfield, Wood County, Wisconsin.

WHEREAS, Main Street Marshfield (Main Street) has agreed to be financial administer of the Plaza

and has a pronounced interest in conducting activities in the Plaza in part with the Wenzel Family

Plaza Committee (WFPC) a sub-committee of Main Street; and

WHEREAS, Marshfield Convention & Visitors Bureau Inc. (CVB) has agreed to serve on the

WFPC, has a pronounced interest in conducting activities in the Plaza and is donating funds for

programming activities to the WFPC in the amount of $50,000 in 2018; and

WHEREAS, the City of Marshfield (City), through the Economic Development Board (EDB) has

agreed to appoint representatives to the WFPC, has a pronounced interest in conducting activities in

the Plaza and has agreed to pay $50,000 in 2018 toward programming activities, and Parks and

Recreation Department will provide $50,736 toward maintenance of the Plaza; and

NOW, THEREFORE, in consideration of the mutual obligations, undertakings, promises and

covenants set forth herein, and other good and valuable consideration, the receipt and sufficiency of

which is hereby acknowledged, the parties agree as follows:

1) PARTIES: City of Marshfield (City), a Wisconsin municipal corporation duly organized under Wisconsin law;

Main Street Marshfield (Main Street), a Wisconsin non-stock, nonprofit 501(c)3 corporation duly

organized under Wisconsin law;

Wenzel Family Plaza Committee (WFPC), a sub-committee of Main Street Marshfield;

Marshfield Convention & Visitors Bureau (CVB), a Wisconsin non-stock 501 (c)6 nonprofit

corporation duly organized under Wisconsin law;

2) HISTORY:

The Plaza idea started 15 years ago when the City identified a need for a community gathering

place in its downtown master planning process. The Plaza site is the former home of a

professional building and former home of the Marshfield News-Herald offices and a parking lot

for downtown. In 2014, the City purchased the property and building, in hopes of developing the

property to generate tax revenue. After trying to find a developer for more than a year, the idea

for a plaza emerged as a more viable alternative. Construction on the Plaza began in September

2017 and it is scheduled to be completed by July 2018. The Plaza is being funded by a

combination of public and private monies, which includes contributions from the Wenzel

Family, the EDB, a grant from the Wisconsin Economic Development Corporation (WEDC),

and the CVB. The Plaza got its name from the Russell R. Wenzel Public Park Fund and the

Harry J. and Violet Wenzel family, the creators of Wenzel’s Farm Sausage.

The Main Street organization along with the CVB teamed up with other stakeholders to form the

WFPC, made up of seven members who have a vested interest in conducting activities and

programs at the Plaza.

Page 2 of 5

Wenzel Family Plaza MOU

3) ROLES AND RESPONSIBILITIES:

A. It is understood that the WFPC retains the right to unilaterally restrict any uses that they feel

to be harmful or detrimental to the Plaza, the City or its residents.

B. It is understood that Main Street and the WFPC will have exclusive use of Plaza to

coordinate and conduct activities.

C. It is understood that Main Street and WFPC shall conduct activities only during standard park

operation hours: 6:00am to 10:30pm daily. A variance may be granted upon request.

D. It is understood that Main Street and WFPC shall schedule and coordinate the setup, removal

and maintenance of decorations.

E. It is understood that the City’s Parks and Recreation Department, shall be responsible for

grounds maintenance.

F. It is understood that the Wenzel Family Plaza Committee shall be responsible for snow

removal on the public sidewalk adjoining the plaza property and inside the plaza.

G. It is understood that Main Street and WFPC shall designate, maintain and control a fund

specifically for events, programming, and staffing for the Plaza. Main Street will hire,

supervise and compensate a Wenzel Plaza Programming Coordinator who will report directly

to the Main Street Executive Director and WFPC.

H. It is understood that Main Street and WFPC shall provide a detailed annual report to the

various partners. The report shall include an analysis of the success metrics agreed upon and

identified by WFPC and the EDB including but not limited to the number of events and

estimate attendance at larger events.

4) TERMS:

The terms of this agreement shall be for the calendar year of 2018, starting upon date of signatures by

all parties and ending on December 31, 2018. Future years shall commence on each calendar year

starting on January 1, and terminate on December 31. This agreement can be renewed for successive

one (1) year terms if all parties provide written notice to the WPPC of renewal at least (30) days prior

to the termination date of the current term.

5) USAGE FEES:

The City, Main Street and WFPC may implement a fee for the use of the Plaza at any time. Any

revenue collected shall stay in a separate account specifically for the Plaza. The WFPC will approve

expenditures out of the account.

6) COMPLIANCE WITH LAWS: All parties at their sole expense, shall comply and shall cause its users to comply with all laws,

statutes, ordinances, and regulations (federal, state, county or municipal), now or hereafter enforced,

that are applicable. All parties, at their sole expense promise to comply and to cause its users to

comply with all rules and regulations issued from time to time by the City.

Page 3 of 5

Wenzel Family Plaza MOU

7) TERMINATION:

Each party may terminate this Memorandum of Understanding (MOU) on six (6) month written

notice without cause, or if prior to such action, the other party materially breaches any of its

representations, warranties or obligations. Except as may be otherwise provided in this MOU, such

breach by either party will result in the other party being responsible to reimburse the non-defaulting

party for all costs incurred directly as a result of the breach of this MOU, and shall be subject to such

damages as may be allowed by law including all attorneys' fees and costs of enforcing this MOU.

8) DISCLAIMER:

All parties acknowledge and agree that neither the City nor any employee, representative, or agent of

the City is making any representations or warranties or any kind whatsoever, other than those

provided in this MOU, whether oral or written, expressed or implied, statutory or otherwise, as to any

matter concerning the Plaza.

9) RELATIONSHIP OF PARTIES:

This MOU shall not create the relationship of principal and agent, or of partnership or joint venture,

or of any association or relationship between the parties.

10) NO THIRD-PARTY BENEFICIARIES:

This MOU shall not confer any rights or remedies upon any person other than the parties and their

respective successors.

11) ENTIRE AGREEMENT:

This MOU constitutes the entire agreement between the Parties and supersedes any prior

understandings, agreements, or representations by or between the Parties, written or oral, to the

extent they relate in any way to the subject matter hereof.

This MOU shall be deemed to amend and restate any prior written agreements relating to the Park.

12) SUCCESSION:

This MOU shall be binding upon and inure to the benefit of the Parties named herein and their

respective successors and permitted assigns.

13) NOTICES: All notices, requests, demands, claims and other communications hereunder shall be

in writing and sent by registered or certified mail, return receipt requested, postage prepaid,

If to City of Marshfield:

City of Marshfield

Attn: Parks and Recreation Director

211 E. 2nd Street Suite 111Marshfield, WI 54449

AND

City of Marshfield

Attn: Director of Development Services

630 S. Central Avenue

Marshfield, WI 54449

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Wenzel Family Plaza MOU

If to Main Street Marshfield and WFPC:

Main Street Marshfield

Attn: Executive Director

222 S. Central Avenue

Marshfield, WI 54449

If to Marshfield Convention & Visitors Bureau, Inc.:

Marshfield Convention & Visitors Bureau, Inc.:

Attn: Director

700 S. Central Ave

Marshfield, WI 54449

Any Party may send any notice, request, demand, claim, or other communication hereunder to the

intended recipient at the address set forth above using any other means (including personal delivery,

expedited courier, messenger service, telecopy, telex, ordinary mail, or electronic mail), but no such

notice, request, demand, claim, or other communication shall be deemed to have been duly given

unless and until it actually is received by the intended recipient.

[SIGNATURES FOLLOW ON PAGE 5]

Page 5 of 5

Wenzel Family Plaza MOU

City of Marshfield

Bob McManus, Mayor Date

Main Street of Marshfield

Kaelie Gomez, Executive Director Date

Marshfield Convention & Visitors Bureau

Matt McLean, Director Date