city of anderson council agenda november 13, 2018 6:00 …

CITY OF ANDERSON COUNCIL AGENDA

November 13, 2018 6:00 PM

INVOCATION: Councilman Don Chapman RESPECTS TO FLAG: Councilman Jeff Roberts Approval of Minutes of October 22, 2018 A. OLD BUSINESS:

1. Request second reading of Ordinance 18-17 consenting to placement of real property into a multi-county industrial business park and approving a credit agreement with JB Ferguson Properties, LLC and Estate Planning Consultants, Inc. and other related matters.

B. NEW BUSINESS:

1. Request consideration of an appointment to the Planning Commission.

2. Request consideration to purchase a 311 Request and Work Management software package.

3. Request consideration to purchase equipment for the Recreation Division.

4. Request consideration of an ordinance to amend Section 66-4(a)(3) of Chapter 66 of the Code of the City of Anderson.

5. Request consideration of an ordinance authorizing the execution of a deed to convey real estate located on McCully Street in the City of Anderson.

6. Request consideration of an Economic Development Incentive Agreement between the City of

Anderson and Rogue Holdings, LLC on behalf of West Point Home, Inc. 7. Request consideration of an ordinance approving an Economic Development Agreement between

the City of Anderson and Project Spindle.

C. ADMINISTRATIVE BRIEFING:

1. Upcoming Events D. EXECUTIVE SESSION: Section 30-4-70(2)(5) – Discussion of matters relating to the proposed location, expansion, or the provision of services encouraging location or expansion of industries or other businesses in the area served by the public body.

Council Meeting 10/22/2018 1

Regular Meeting October 22, 2018

The regular meeting of City Council was held this date in City Hall Council Chambers at 6:00 pm. In attendance were Mayor Terence Roberts, Mayor Pro Tem Thompson, Council Members John Roberts, Chapman, Stewart, Laughridge, Harbin, Newton and Jeff Roberts. Also in attendance were City Manager, Linda McConnell; Assistant City Manager, David McCuen; Finance Director, Margot Martin; City Attorney, Frankie McClain; Fire Chief, Randy Bratcher; Public Work Director, Ken Mullinax; Economic Development Director, Kimberly Spears; Police Chief, Jim Stewart; and Parks and Recreation Director, Bobby Beville. The invocation was given by Mayor Terence Roberts and respect to the flag was given by Councilman Newton.

SPECIAL RECOGNITION Storm Responders

Assistant City Manager, David McCuen shared with Council what is involved in the preparation for major storms that might impact our area. City Staff prepare for response, recovery and mutual aid when our area is impacted. Fire Chief, Randy Bratcher stated that the Fire Department, along with the Incident Management Team and Technical Rescue Team helps in evacuations in SC, NC, and GA. The teams also assist Management Operations in the affected areas by helping them get back the ability to managing on their own. Public Works Director, Ken Mullinax stated that the Public Works Division focuses on debris management after a storm impacts the area. Trained City Employees work on removing debris from the roads so that Fire and Emergency agencies can pass through the area. Mr. Mullinax said employees are trained ahead of time in down power line safety, as well as equipment safety.

APPROVAL OF MINUTES A motion by Mayor Pro Tem Thompson seconded by Councilman Newton carried unanimously (9-0) to approve the minutes of October 8, 2018 meeting as presented.


REQUEST SECOND READING OF ORDINANCE 18-15 TO ANNEX AND ZONE TO R-5, SINGLE-

FAMILY RESIDENTIAL, 3.56 ACRES LOCATED AT 1912 EAST CALHOUN STREET City Manager, Linda McConnell said the applicant proposes to annex the subject property in order to receive City services. The proposal is to construct 14 single-family houses and R-5, Single-Family Residential zoning is requested. The property is zoned R-M in the County, so this is considered a downzoning since multi-family dwellings are currently allowed but are not permitted in the City’s R-5 district. Although the minimum lot size requirement for R-5 is 5,000 square feet, it is estimated that the lot sizes will average around 6,800 square feet in size. This property abuts two subdivisions that are inside the City limits – Cobblestone East and Cobblestone West. The lot sizes in both subdivisions are smaller than the proposed subdivision. In addition to the annexation process, this development will also be subject to the City’s subdivision guidelines and plat approval process, which will take place when official plans are submitted. The Planning Commission unanimously recommended approval and the Council approved on First Reading at their October 8th meeting. A motion by Councilman Chapman seconded by Councilman Stewart carried unanimously (9-0) to approve Ordinance 18-15 to annex and zone to R-5, Single-Family Residential, 3.56 acres located at 1912 East Calhoun Street on Second Reading.

REQUEST SECOND READING OF ORDINANCE 18-16 RELATING TO THE RECOVERY OF COLLECTION COSTS AS PART OF THE DELINQUENT DEBTS COLLECTED PERSUANT TO THE

SETOFF DEBT COLLECTION ACT

City Manager, Linda McConnell said the MASC is requiring all prior participants to adopt a new ordinance with contextual changes needed for participants to stay compliant with the Setoff Debt Collection Act. In 2006, Council adopted Ordinance 06-24 authorizing the City of Anderson to utilize procedures outlined in the Setoff Debt Collection Act to collect delinquent debts and to contract with MASC to collect debt for the City of Anderson in accordance with the Setoff Debt Collection Act. The Setoff Debt program allows the City of Anderson to collect monies from delinquent debts by submitting a claim against a debtor’s state tax refund. MASC compiles all of the information and sends to the SC Department of Revenue (DOR). The DOR reduces the debtor’s state income tax refund by the debt amount owed plus a $25 fee, which is collected in addition to the amount owed.

Continued use of the program will allow the City of Anderson to continue to recoup a portion of the internal costs relating to the collection of delinquent debt.


Finance Director, Margot Martin provided a follow up to the last Council meeting. There was a question about the bad debt in the amount of $643,000. This amount is an accumulation of outstanding debt from FY 2012 to FY 2018. The average annual bad debt within utilities is $101,000. In FY 2018, the bad debt was $107,746, which is .52% of total revenues. A motion by Councilman Harbin seconded by Councilman Laughridge carried unanimously (9-0) to approve Ordinance 18-16 relating to the recovery of collection costs as part of the delinquent debts collected pursuant to the Setoff Debt Collection Act on Second Reading.

REQUEST CONSIDERATION OF ACCOMMODATIONS TAX (ATAX) ADVISORY COMMITTEE RECOMMENDATIONS

Economic Development Director, Kimberly Spears said this year, the City received 33 applications for projects requesting ATAX Funds. The City’s total to allocate this year is $185,473.42. The total amount requested by these organizations was $197,333.69 The Committee members fully understand the purpose of these dollars and judiciously studied how the City of Anderson and the applicants can best be served. The Committee analyzed the real tourism impact of each of the events and the recommendations are indicative of such. The Committee recommended continued emphasis on the data collection and reporting that supports tourism impact of projects or events funded through ATAX. In making these recommendations, the Committee considered the applicant’s tourism track record, data collection, and substantiation of advertising and promotion expenses, economic benefit, other funding sources, and ability to attract and/or sustain tourism. Another weighted factor was the geographic location where the ATAX dollars originated (within the City limits) and the likelihood of continuing to leverage those dollars within the City.

Based upon these criteria, and especially the ability to generate tourism, the ATAX Committee is recommending the distribution of $168,333.69 to 29 projects/applicants. Remaining dollars ($17,139.73) are recommended for carryover in anticipation of upcoming opportunities during the fiscal year.

As a reminder, the ATAX formula distributes the first $25,000 to the City’s General Fund plus an additional 5%. This equates to about $30,000. Then 30% of the balance of the collections is used for advertising and promotion of tourism (i.e. CVB). Then 65% is allocated for tourism-related expenditures (as recommended by the ATAX Committee and approved by the City Council) to the various requesting organizations.


The staff concurs with these recommendations and thanks the Committee for their time, innovation, and genuine interest in allocating these dollars appropriately. Committee members are Rebekah Peurifoy, Cindy Suttles, John Doolittle, Shelton Pace, Vicki Culler, Summer Fredette and Reggie Hawthorne. A motion by Mayor Pro Tem Thompson seconded by Councilman Laughridge carried unanimously (9-0) to approve Accommodations Tax (ATAX) Advisory Committee recommendations in the amount of $168,333.69.

Applicant Project Total

Attendance Total Tourists

Amount Requested

Committee Approved 17-18

Committee Recommendation

18-19

Anderson Area YMCA Midnight Flight Roadraces 4,500 1,300 $4,000.00 $4,000.00 $4,000.00

Anderson Arts Center Annual Tourism Projects 33,000 9,157 $20,000.00 $18,500.00 $20,000.00

Anderson County Geneology Research Center Genealogy Research Marketing - - $500.00 $0.00 $500.00

Anderson County Museum Promotion of Events & Exhibits 24,000 3,500 $6,000.00 $1,000.00 $6,000.00

Anderson County Senior Citizens Prog. Electric City Sectional Bridge Tourn. 525 200 $1,000.00 $1,000.00 $1,000.00

Anderson CVB American Bus Association - - $3,500.00 $0.00 $0.00

Anderson CVB Annual Advertising - - $10,000.00 $0.00 $15,000.00

Anderson CVB Marketing - - $10,000.00 $0.00 $15,000.00

Anderson CVB Landmark Conference 100 100 $12,000.00 $0.00 $2,000.00

Anderson CVB Travel South - - $3,000.00 $0.00 $0.00

Anderson University Homecoming Weekend 2,000 800 $10,000.00 $0.00 $5,000.00

Anderson University A Class Act- Follies to Go program 5,500 3,500 $2,000.00 $2,000.00 $2,000.00

Anderson Lights of Hope Anderson Christmas Lights 50,000 30,000 $10,000.00 $0.00 $2,475.00

Belton Tennis Association Palmetto Championship Tournament 3,700 3,300 $3,500.00 $0.00 $4,025.00

Cavalier Athletic Program 2019 Football Season 3,500 1,500 $7,500.00 $0.00 $0.00

City of Anderson Movie Nights in CWP 3,000 150 $2,500.00 $2,500.00 $2,500.00

City of Anderson Holiday Ice 7,000 2,500 $6,500.00 $6,500.00 $6,500.00

City of Anderson FreshTaste 3,000 1,000 $5,000.00 $5,000.00 $5,000.00

City of Anderson Hospitality Program 244,100 244,100 $13,000.00 $12,000.00 $13,000.00

City of Anderson Shakespeare in the Park 1,500 500 $4,000.00 $4,000.00 $4,000.00

Electric City Playhouse Marketing Budget for 34th Season 4,800 1,530 $3,000.00 $2,000.00 $3,000.00

Electric City Quilt Guild 2019 Quilt Show Promotion Plan 1,000 290 $1,000.00 $0.00 $1,000.00

Foothills Alliance Pieces of the Season Luncheon 450 250 $1,000.00 $500.00 $0.00

GAMAC Concert Season 8,000 2,400 $3,000.00 $3,000.00 $3,000.00

Main Street Program of Anderson Block Party 35,350 417 $10,000.00 $8,000.00 $10,000.00

Main Street Program of Anderson Day B-4 Fathers Day Car Show 13,945 265 $5,000.00 $5,000.00 $5,000.00

Main Street Program of Anderson Holiday Walk & Tree Lighting 3,800 100 $4,000.00 $3,000.00 $4,000.00

Main Street Program of Anderson Regional Advertising 6,797 4,389 $15,000.00 $13,382.32 $15,000.00

Meals on Wheels - Anderson Hartwell Lake Poker Run 350 150 $1,000.00 $1,000.00 $1,000.00

Oconee Conservatory of Fine Arts UHQT Promotion Plan - - $1,333.69 $1,000.00 $1,333.69

SC High School Soccer Coaches Association North South High School All Star Game 250 188 $3,000.00 $2,000.00 $3,000.00

The Market Theatre Company Into the Woods in the Park 2,800 800 $4,000.00 $0.00 $4,000.00

The Market Theatre Company 2019 Season 4,000 600 $12,000.00 $7,000.00 $10,000.00

$168,333.69

Total amount requested (33 applications): $197,333.69

Amount received in 17/18 for distribution including interest: $158,857.78

Amount carried forward*: $26,615.64 Carryover: $17,139.73

Total amount available for 18/19 distribution: $185,473.42

2018-2019 Accomodations Tax Applicants Distribution Spreadsheet


REQUEST CONSIDERATION OF CAPITAL EQUIPMENT PURCHASE FOR PUBLIC WORKS DIVISION

Public Works Director, Ken Mullinax requests approval of $62,850 to purchase a tractor for the Public Works Division. Sanitation has a 2006 Case 570 MXT tractor that needs the transmission repaired at a cost of approximately $13,100. The hours on the tractor (14,734) exceed the service life of the complete tractor. Due to the cost of the transmission repair, and the excess hours on the engine, staff recommends that the City purchase a new tractor. Old Stone Tractor, located in Anderson, SC, is the state contract vendor. There is a 36-month warranty on new tractor. The tractor will be used daily by the trash crews to remove debris throughout the city. The Capital Equipment Fund will purchase the tractor. Staff recommends approval of $62,850 to purchase the tractor from Old Stone Tractor. A motion by Councilman Jeff Roberts seconded by Councilman Chapman carried unanimously (9-0) to approve the purchase of a tractor from Old Stone Tractor in the amount of $62,850 for the Public Works Division. REQUEST CONSIDERATION TO PURCHASE AN INTERCOM SYSTEM FOR THE DETENTION CENTER

Police Chief, Jim Stewart said the current intercom system was installed in 2006 and is nearing the end of its useful life. The Detention Center is under service contract for repairs with Georgia Detention. The service provider recommends replacement due to the fact of age of equipment and costly repairs required to the current type system; this will include a service contract at existing price. Scope of work includes replacement of the "school house" type system located on the city side of jail. This would also replace the aiphone system mounted in the console to create a single intercom system and provide expandability to include adding intercoms later, and the ability to integrate locking system into the computer display as well. This is putting all the intercoms on a non-touch computer system (using mouse). This system can also be easily updated to include jail locking controls in the future. Also replaces all intercoms inside cells with new back box and speaker compatible with new system.

The new intercom system will meet the minimum standards as outlined by the South Carolina Department of Corrections. The new intercom system will be funded by the Detention Division Budget. The City of Anderson Police Department requests that the bid of $34,074.55 for the replacement of intercom system be approved by Georgia Detention.


A motion by Councilman Laughridge seconded by Mayor Pro Tem Thompson carried unanimously (9-0) to approve the purchase of an intercom system for the Detention Center in the amount of $34,074.55 from Georgia Detention.

REQUEST CONSIDERATION TO PURCHASE A VEHICLE FOR THE LAW ENFORCEMENT VICTIM ADVOCATE GRANT

Police Chief, Jim Stewart said on October 1, 2018 the Anderson Police Department was awarded a law enforcement victim advocate grant for $124,095.00 from the South Carolina Attorney General’s Office. Included in the grant award was equipment to include the purchase of a law enforcement vehicle. The purchase of the Dodge Grand Caravan, SE will allow the minivan grant funded vehicle to help victims relocate to safe housing. It will also be driven daily to provide victim assistance, services/ referrals and to training sessions. The vehicle will be purchased under state contract with Santee Automotive in Manning, South Carolina. The total cost of the vehicle will be $22,211. The South Carolina Department of Public Safety will provide $22,211. A motion by Councilman Stewart seconded by Councilman Newton carried unanimously (9-0) to approve the purchase of a Dodge Grand Caravan, SE in the amount of $22,211 from Santee Automotive for the Law Enforcement Victim Advocate.

REQUEST CONSIDERATION OF CAPITAL EQUIPMENT PURCHASES FOR POLICE DEPARTMENT

Police Chief, Jim Stewart said the Police Department is requesting to purchase the following vehicles and equipment:

A. Seven (7) state contracted 2019 Dodge Chargers (V-6), Performance Dodge (Clinton, NC) at a cost of $161,490 plus outfitting for total of $206,548.93.

The total installation cost for the (7) 2019 Dodge Chargers with emergency equipment included (lights, siren, cages, console, window guards, and reinstallation of City of Anderson Police Department’s existing radio from previous vehicles) are as follows: • Tri County – Holly Hill SC $4,356.99 per vehicle, total $ 30,498.93. • West Chatham – Columbia, SC $5,185.82 per vehicle. • Dana Safety Supply Columbia, SC $4,781.66 per vehicle. • Global Public Safety, Roebuck, SC $4,701.76 per vehicle.


The police department also request your approval for purchase of (7) Watch Guard digital recording systems for purchase in the new Dodge Charger patrol vehicles. Quotes were obtained from the following vendors. The total costs for the camera are as follows • Watchguard - $2,080 per vehicle (DVD), total $14,560. • Digital Ally - $2,655.00 per vehicle (digital). • 10-8 Video - $2004.95 per vehicle (digital). • Mobile Vision - $4,539.50 per vehicle (digital).

B. One (1) state contracted 2019 Dodge Charger, with detective package, Performance Dodge (Clinton, NC) at cost of $24,260.

C. Two (2) state contracted 2019 Chevrolet Silverado 1500 trucks, Love Chevrolet, Columbia, SC. The total cost not to exceed $24,770.00. Total for (2) trucks would not exceed $49,540.00 plus outfitting for total of $ 53,429.20.

The total cost of installation of emergency equipment for the 2019 Chevrolet Silverados are as follows: • Tri County – Holly Hill SC $2,102.79 per vehicle. • West Chatham – Columbia, SC $1,944.60 per vehicle, total $3,889.20. • Dana Safety Supply – Columbia, SC 4,038.60 per vehicle. • Global Public Safety – Roebuck, SC 2,888.18 per vehicle.

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D. One (1) state contract police equipped 2019 Ford Interceptor SUV from Vic Bailey in Spartanburg, SC. The department recommends for purchase the Ford Interceptor SUV for a K-9 vehicle. The total cost $29,631.00 plus outfitting for total of $39,477.35. The total cost of installation of emergency equipment for the 2019 Ford Interceptor SUV are as follows: • Tri County – Holly Hill SC $9,846.35 per vehicle; • West Chatham – Columbia, SC $9,546.43 per vehicle; • Dana Safety Supply – Columbia, SC $9,932.25 per vehicle; • Global Public Safety – Roebuck, SC $10,675.55 per vehicle;

E. One (1) state contracted transport van 2019 Ford Transit Van W2Z from Vic Bailey in

Spartanburg, SC. This vehicle will provide adequate storage and passenger space for transports for the detention center. The vehicle totals $24,928.00. The public works department will install the previous transport cage and emergency equipment estimated at $1,000. Total cost $25,928.00.


These will be replacement vehicles, with the previously numbered vehicle being placed for auction. These capital purchases will enhance our fleet of emergency vehicles. The purchase of the vehicles and equipment will be funded by the following: E share Funds: Purchase of (7) 2019 Dodge Chargers $206,548.93 Capital funds: Purchase of (1) Dodge charger $ 24,260 (2) 2019 Chevrolet Trucks $53,429.20

(1) 2019 Ford Interceptor K-9 $39,477.35 (1) 2019 Ford Transit Van $ 25,928 Total cost from Capital Equipment Funding is $143,094.55. A motion by Councilman Chapman seconded by Councilman Laughridge carried unanimously (9-0) to approve the purchase vehicles and equipment for the Police Department. E-Share account will fund $206,548.93. The Capital Replacement Fund will fund $143,094.55. RQUEST CONSIDERATION TO PURCHASE A VEHICLE FOR TRAFFIC SAFETY ENFOREMENT GRANT

Police Chief, Jim Stewart said on October 1, 2018 the Anderson Police Department was awarded a Law Enforcement Traffic Safety Grant for $126,728. The grant includes for a vehicle from the South Carolina Department of Public Safety for $23,987. The purchase of the 2019 Ford Interceptor will be used strictly for Traffic Enforcement. The vehicle will be purchased under the state contract with Benson Ford in Easley, SC. The total cost of the vehicle will be $24,487.

A motion by Councilman Harbin seconded by Mayor Pro Tem Thompson carried unanimously (9-0) to approve the purchase of a 2019 Ford Interceptor from Benson Ford in the amount of $24,487 for Traffic Enforcement.


REQUEST CONSIDERATION TO PURCHASE REPLACEMENT FIRE PROTECTION SYSTEM FOR THE RECREATION CENTER

Parks and Recreation Director, Bobby Beville said the fire protection system at the Rec Center is an analog system which has reached the end of its useful life. Parts are no longer made for the current system. The fire protection system monitors areas within the building 24 hours a day, notifies the monitoring company if there is a drop-in pressure in the sprinkler system, if a smoke detector is tripped or heat sensors in the duct work are activated. The monitoring company notifies dispatch who contacts the Fire Department. The system is required by the National Fire Protection Association and the City of Anderson’s local code. (Sec. 46-201) The City adopted the Standard Fire Prevention Code for the purpose of prescribing regulations governing conditions hazardous to life and property from fire. Section 907.8.5 requires the building owner to be responsible to maintain the fire and life safety system in an operable condition at all times. Cintas Fire Protection submitted a quote of $20,218.72 for the following: Replace Fire Alarm Panel Replace All Pull Stations Replace All Smoke Detectors Replace Monitor Modules Replace All Control Relays Add 12V 7 Amp Batteries Replace All Duct Detectors Replace Emergency Evac System Labor This system is a digital system and replaces the analog dialer system. The current pull stations, smoke and duct detectors will not work with the new system. This system would provide the latest technology to protect lives and City property. The fire protection system will be funded by the Hospitality Fund The Fire Chief and staff recommend awarding the contract to Cintas as a sole source in the amount of $20,218.72. The Fire Chief recommends having all the City’s fire protection systems under one umbrella. Cintas systems are currently in place in City Hall, City and Federal Jails.

A motion by Councilman Laughridge seconded by Mayor Pro Tem Thompson carried unanimously (9-0) to approve the purchase of replacement Fire Protection System for the Recreation Center from Cintas in the amount of $20,218.72.


REQUEST CONSIDERATION OF ORDINANCE 18-17 CONSENTING TO PLACEMENT OF REAL PROPERTY INTO A MULTI-COUNTY INDUSTRIAL BUSINESS PARK AND APPROVING A CREDIT

AGREEMENT WITH JB FERGUSON PROPERTIES LLC AND ESTATE PLANNING CONSULTANTS, INC. AND OTHER RELATED MATTERS

City Manager, Linda McConnell asked Council to present this item after Executive Session.

ADMINISTRATIVE BRIEFING

UPCOMING EVENTS

City Manager, Linda McConnell reminded Council of the following upcoming events and all meetings in October and November 2018. October 25th – Concerned Citizens of Eastside November 8th – Anderson County Municipal Association Meeting November 11th – Veterans Day Parade – Downtown November 12th – City Offices Closed for Veterans Day November 13th – City Council Meeting November 15th – Southeast Anderson Task Force – provides a Thanksgiving meal to the community November 16th – Holiday Ice Opening – Carolina Wren Park

EXECUTIVE SESSION

A motion by Councilman John Roberts seconded by Councilman Jeff Roberts carried (9-0) to move into Executive Session to discuss: Section 30-4-70(a)(5) – Discussion of matters relating to the proposed location, expansion, or the provision of services encouraging location or expansion of industries or other businesses in the area served by the public body. A motion by Councilman Stewart seconded by Mayor Pro Tem Thompson carried unanimously (9-0) to move out of Executive Session.


REQUEST CONSIDERATION OF ORDINANCE 18-17 CONSENTING TO PLACEMENT OF REAL PROPERTY INTO A MULTI-COUNTY INDUSTRIAL BUSINESS PARK AND APPROVING A CREDIT

AGREEMENT WITH JB FERGUSON PROPERTIES LLC AND ESTATE PLANNING CONSULTANTS, INC. AND OTHER RELATED MATTERS

Mayor Terence Roberts said one of the primary missions of the City of Anderson is to encourage development and improve tax base and enhance the livability of the Anderson Area. The development will directly and beneficially affect the economy of the city with a substantial investment in the improvement of property in the downtown area. The public interest of the city will be served to a substantial degree by undertaking the development because of significant capital investment and job creation. A motion by Councilman John Roberts seconded by Mayor Pro Tem Thompson carried unanimously (9-0) to approve Ordinance 18-17 consenting to placement of real property into a Multi-County Industrial Business Park and approving a credit agreement with JB Ferguson Properties LLC and Estate Planning Consultants, Inc. and other related matters on First Reading.

ADJOURNMENT

A motion by Councilman Newton seconded by Councilman Harbin carried unanimously (9-0) to adjourn. ATTEST: ___________________________ ___________________________ Terence V. Roberts Margot B. Martin Mayor City Clerk Treasurer

Date: November 13, 2018 Agenda Item No.: A- 1

City of Anderson Council Agenda

Title/Description: Old Business Request consideration of an ordinance consenting to placement of real property into a multi-county industrial business park and approving a credit agreement with JB Ferguson Properties, LLC and Estate Planning Consultants, Inc. and other related matters. Executive Summary: Background: One of the primary missions of the City of Anderson is to encourage development and improve tax base and enhance the livability of the Anderson Area. Benefit: The development will directly and beneficially affect the economy of the city with a substantial investment in the improvement of property in the downtown area. The public interest of the city will be served to a substantial degree by undertaking the development because of significant capital investment and job creation. Recommendation: City Staff recommends that the Ordinance be passed. Action Requested Ordinance 1st reading ____ Information Only X___ Ordinance 2nd reading _____ General Approval _____ Resolution _____ Other

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ORDINANCE NO. ____

AN ORDINANCE CONSENTING TO THE INCLUSION OF CERTAIN PROPERTY IN A MULTI-COUNTY INDUSTRIAL BUSINESS PARK; AUTHORIZING THE EXECUTION AND DELIVERY OF AN INFRASTRUCTURE CREDIT AGREEMENT AMONG THE CITY OF ANDERSON, SOUTH CAROLINA, ANDERSON COUNTY, SOUTH CAROLINA, JB FERGUSON PROPERTIES, LLC AND ESTATE PLANNING CONSULTANTS, INC.; AND OTHER RELATED MATTERS.

WHEREAS, the City of Anderson, South Carolina (“City”), is a perpetual body, politic and corporate located in Anderson County, South Carolina (“County”);

WHEREAS, through Anderson’s City Council (“Council”), the City is entitled to exercise all the powers and privileges provided to municipal corporations in the State of South Carolina;

WHEREAS, on December 1, 2010, the County and Greenville County, South Carolina (collectively, “Counties”), as authorized under Article VIII, Section 13(D) of the South Carolina Constitution and South Carolina Code Annotated sections 4-1-170, -172 and -175 (collectively, “Act”), jointly developed a multi-county industrial business park by entering an agreement entitled “Agreement for the Development of a Joint County Industrial and Business Park (2010 Park)” to govern the operation of a multi-county industrial business park (“Park”);

WHEREAS, to further economic development in the corporate limits of the City, specifically to attract JB Ferguson Properties, LLC, a South Carolina limited liability company, and Estate Planning Consultants, Inc. (collectively, “Company”), the Counties are seeking to expand the boundaries of the Park to include property described on Exhibit A (“Property”);

WHEREAS, the City desires to enter into a credit agreement (“Credit Agreement”) by and among the City, County, and Company for the provision of certain infrastructure credits (“Infrastructure Credits”) against annual fees-in-lieu of ad valorem property taxes (“Fee Payments”); and

WHEREAS, because the Property is located in the City, the Act, in particular Section 4-1-170, requires the Counties to gain the Consent of the City prior to the inclusion of the Property in the Park.

NOW, THEREFORE, DURING A MEETING DULY CALLED AT WHICH A QUORUM WAS PRESENT, THE COUNCIL ORDAINS:

Section 1. Consent to Park Expansion. The City consents to including the Property in the Park.

Section 2. Infrastructure Credits. The City authorizes the execution and delivery of the Credit Agreement, and the terms of the Infrastructure Credit are included in the Credit Agreement to be executed by the Company, the City, and the County, the substantially final form of which is attached to this Ordinance as Exhibit B, and the terms are approved and incorporated in this Ordinance by reference as if the Credit Agreement were set out in this Ordinance in its entirety.

Section 3. Further Acts. The City Manager, the Mayor and the Clerk to the Council are authorized to execute any documents and take any further actions as may be reasonably necessary to further the intent of this Ordinance.

Section 3. Severability. If any part of this Ordinance is invalid, then the validity of the remainder is unaffected.

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Section 4. General Repealer. Any prior ordinance, resolution or order of the Council in conflict with this Ordinance is, only to the extent of that conflict, repealed.

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EXHIBIT A MULTI-COUNTY PARK PROPERTY

Development Unit 1

TMS 123-33-01-001 123-33-01-002 123-33-01-003 123-33-01-004 123-33-01-005 123-33-01-006

Development Unit 2 TMS

123-33-02-001 123-33-02-002 123-33-02-003 123-33-02-004


123-33-02-005 123-33-02-006 123-33-02-007 123-33-02-008

Total


123-33-03-001 123-33-03-001 123-33-03-001

Development Unit 5

TMS 123-33-03-004 123-33-03-005 123-33-03-006

Development Unit 6

TMS / Suite 123-30-12-005 / Roof, Ext, Infra 123-30-12-004 / Roof, Ext, Infra 123-30-12-005 / Suite 412 123-30-12-004 / Suite 406 123-30-12-004 / Suite 408 123-30-12-004 / Suite 410

Development Unit 7 TMS / Suite

123-30-12-005 / Suite 418 123-30-12-005 / Suite 420 123-30-12-005 / Suite 414

Development Unit 8 TMS / Suite

123-30-12-005 / Suite 414a 123-30-12-005 / Suite 414b 123-30-12-005 / Suite 414c

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123-30-12-005 / Suite 414d 123-30-12-005 / Suite 414e 123-30-12-005 / Suite 414f 123-30-12-005 / Suite 414g 123-30-12-004 / Suite 414h 123-30-12-004 / Suite 414i 123-30-12-004 / Suite 414j 123-30-12-005 / Suite 414k 123-30-12-005 / Suite 414l

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EXHIBIT B FORM OF CREDIT AGREEMENT

[SEE ATTACHED]

Date: November 13, 2018 Agenda Item No: B-1

City of Anderson Council Agenda

Title/Description: New Business Request consideration of an appointment to the Planning Commission. ________________________________________________________________________ Executive Summary: Background: The Planning Commission consists of 9 members, and each City Council member has the responsibility to appoint one representative each. The bylaws of the Planning Commission allow Council members to appoint representatives who reside anywhere inside the City, not just from their Seat. Councilman Matt Harbin’s representative on the Planning Commission, Jim Harris, resigned from the position earlier this year. Steve LeFevre has expressed interested in serving on a City board or commission, so Mr. Harbin recommends that Mr. LeFevre complete the unexpired term which ends on June 30, 2021. Mr. LeFevre resides within the city limits, which is a requirement. Benefit: To allow citizens an opportunity to be a part of the City’s governing process and for the City to benefit from citizen representation. Funding: N/A Recommendation: Approval to appoint Steve LeFevre to the Planning Commission. ______________________________________________________________________ Action Requested: Ordinance 1st Reading Information Only Ordinance 2nd Reading X General Approval Resolution __ ___Referral

Date: Agenda Item No: November 13, 2018 B-2 City of Anderson Council Agenda Title/Description: New Business Request approval to purchase a 311 Request and Work Management software package. ______________________________________________________________________________ Executive Summary: Request: To purchase a 311 Request and Work Management software package that will replace our existing system with a solution that is compatible with our OMS (Operations Management System). Background: The City of Anderson has used At Your Request software since 2006. This software is a web only work order/request software that allows citizens or employees to initiate work requests. The software has not been updated in the last 12 years and does not offer a mobile application. Over the past 18 months, the City has implemented Cartegraph, an Operations Management System (OMS), We began this implementation in the Utilities Division and have since expanded to Stormwater and Public Works. See Click Fix is a 311 Request and Work Management software package that has partnered with Cartegraph so that both software packages work together. When a user submits a request into See Click Fix, a workorder is generated in Cartegraph. Cost breakdown: See Click Fix Subscription (Annual Recurring) $12,800.00 Implementation Services (Installation) $5,300.00 Total $18,100.00 Benefit: See Click Fix will allow the City of Anderson to become more efficient in the way work requests are handled. When implemented, this software will work seamlessly with Cartegraph. See Click Fix comes with a customizable app that the City can use for other purposes – it can essentially be the new “City” app where you can go to get information on all City services. Anderson County – who is also a Cartegraph customer – will be transitioning to See Click Fix next year. When we are both using the same system, we will be able to route work requests back

and forth between agencies. If a citizen submits a work request to Anderson County that actually belongs to the City of Anderson, See Click Fix will route the request to the City and the citizen will not need to do anything. The Building Department and Building Maintenance will be able to use this software for both internal and external requests. Both of these departments will be trained on Cartegraph and See Click Fix will allow work orders to be routed into that system. Public Works has been a heavy user of At Your Request over the years. Now that they are using Cartegraph, they must take the work order information and manually enter it. See Click Fix will streamline this process. Funding: As this software will be utilized city wide, the funding will be paid out of the 2019 operating budgets as follows: Installation expense of $5,300 – City building maintenance Annual subscription of $12,800 Sewer Fund $3,200 Water Fund $3,200 Storm water $3,200 General Fund Public works $1,600 General fund building maintenance $1,600 Recommendation: The IT Division recommends the purchase of See Click Fix so it can be implemented as our 311 Request and Work Management software. _____________________________________________________________________________ Action Requested: Ordinance 1st Reading Information Only Ordinance 2nd Reading x General Approval Resolution Other

Date: November 13, 2018 Agenda Item No: B-3 City of Anderson Council Agenda Title/Description: New Business Request consideration to purchase equipment for the Recreation Division. ______________________________________________________________________________ Executive Summary: Background: The beautification department needs to replace two mowers used to maintain the parks, city lots and right-of-ways. The ExMark mowers were purchased in 2009 & 2010 and both have over 2800 hours. (See attachment for details) The fitness/wellness program would like to expand the program by adding Spin Bikes. Adding spin bikes to the facility would create the opportunity to attract new members and offer classes to a younger population. Having spin bikes would create the opportunity to offer classes for our youth. Currently, there are two instructors on staff certified to teach spin classes. (See attachment for details) Benefit: Purchasing mowers will provide the beautification department with reliable equipment to keep the parks, right-of-ways, flumes maintained to the city’s expectations. Adding spin bikes create an additional feature to attract potential members and provide an opportunity to create programs for youth, young adults and seniors. Funding: Hospitality Fund Recommendation: Staff recommends purchasing two (2) John Deere mowers from Ag-Pro (Anderson, SC) in the amount of $18,511.38 and purchase eleven (11) Precor Spinner Rally Indoor cycles in the amount of $22,348.04 from Advantage Sport & Fitness, Inc. Total hospitality request is $40,859.42. ______________________________________________________________________________ Action Requested: Ordinance 1st Reading Information Only Ordinance 2nd Reading X General Approval Resolution Other

Date: November 13, 2018 Agenda Item No: B-4 City of Anderson Council Agenda Title/Description: New Business Request consideration of an ordinance to amend Section 66-4(a)(3) of Chapter 66 of the Code of the City of Anderson. ____________________________________________________________________________________ Executive Summary: Background: Section 66-40(a)(3) of the Code of the City of Anderson provides standards for the removal of building materials. This amendment clarifies the language in the Solid Waste ordinance concerning the removal of incidental building materials resulting from work performed by the occupant of the house. The amendment clarifies this section so that it is understood that removal of materials by the City is limited to those projects done by the occupant of the house that do not require a building permit. Benefit: Amendment will clarify the responsibility for the removal of building materials from a work site. Funding: N/A Recommendation: City staff recommends that the ordinance be passed. ____________________________________________________________________________________Action Requested: X Ordinance 1st Reading Information Only Ordinance 2nd Reading General Approval ____ Resolution Other

ORDINANCE NO. 18-___ AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF ANDERSON TO AMEND CHAPTER 66, ARTICLE II, SECTION 66-40(a)(3) OF THE CODE OF THE CITY OF ANDERSON WHEREAS, Section 66-40(a)(3) of Chapter 66 of the Code of the City of Anderson provides for standards for the removal of building materials, and WHEREAS, it is the desire of the City of Anderson to clarify the section concerning the removal of incidental building materials from work performed by the occupant of the house. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF ANDERSON THAT:

1. Chapter 66, Section 66-40-(a)(3) is hereby amended and after amended shall provide as follows: Sec. 66-40(a)(3) (3) Building materials. Construction debris (building materials) created by a contractor or resulting from work requiring a city building permit shall be removed by the contractor or person performing the work. This material is specifically prohibited from placement at the curb or right-of-way. Incidental building materials from home projects which do not require a permit, and are performed by the occupant of the house, may be placed at the curb for collection by the city, excluding asphalt roofing shingles.

2. All ordinances inconsistent or in conflict with the provision of this ordinance are hereby repealed to the extent of the inconsistency or conflict. 3. This ordinance shall take effect immediately upon adoption by the Mayor and Council of the City of Anderson, South Carolina.

Date: November 13, 2018 Agenda Item No: B-5 City of Anderson Council Agenda Title/Description: New Business Request consideration of an ordinance authorizing the execution of a deed to convey real estate located on McCully Street in the City of Anderson. ______________________________________________________________________________ Executive Summary: Background: The City currently owns certain real property located on McCully Street in the City of Anderson, State of South Carolina, consisting of three lots identified as Anderson County Tax Map Numbers 124-21-06-010, 124-21-08-019 and 124-21-08-018. Upon the acquisition of the property, the Developer plans to construct a minimum of three (3) single family residences within a period of five (years). The City of Anderson has previously selected Nehemiah Community Revitalization Corporation to develop McCully Street as a Community Stabilization Area. Nehemiah Community Revitalization Corporation completed 10 single family homes on McCully Street in 2012 which resulted in a tremendous improvement to the area. Nehemiah Community Revitalization Corporation has applied for additional funds through the Affordable Housing Program. Benefit: The Development of the additional lots will contribute significantly to improvement of McCully Street. Funding: N/A Recommendation: City Staff recommends that the Ordinance be passed. _____________________________________________________________________________ Action Requested: X Ordinance 1st Reading Information Only Ordinance 2nd Reading General Approval ____ Resolution Other

ORDINANCE NO. 18-___ AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF ANDERSON AUTHORIZING THE EXECUTION OF A DEED TO CONVEY REAL ESTATE LOCATED ON MCCULLY STREET IN THE CITY OF ANDERSON

WHEREAS, the City currently owns certain real property located on McCully Street in the City of Anderson, State of South Carolina, consisting of three lots identified as Anderson County Tax Map Numbers 124-21-06-010, 124-21-08-019 and 124-21-08-018, and

WHEREAS, upon the acquisition of the property, the Developer plans to

construct a minimum of three (3) single family residences within a period of five (5) year, and

WHEREAS, the City of Anderson has previously selected Nehemiah Community

Revitalization Corporation to develop McCully Street as a Community Stabilization Area; and

WHEREAS, Nehemiah Community Revitalization Corporation completed 10

single family homes on McCully Street in 2012 which resulted in a tremendous improvement to the area, and

WHEREAS, Nehemiah Community Revitalization Corporation has applied for

additional funds through the Affordable Housing Program; and WHEREAS, the development of the additional lots will contribute

significantly to the improvement of McCully Street.

NOW, THEREFORE BE IT ORDAINED BY THE MAYOR AND COUNCIL FOR THE CITY OF ANDERSON THAT: 1. The Mayor of the City of Anderson is hereby authorized to execute a Special Warranty Deed to convey three lots located on McCully Street identified as Anderson County Tax Map Numbers 124-21-06-010, 124-21-08-018, and 124-21-08-019, upon the developer executing the Development Agreement attached as Exhibit A.

2. This ordinance shall take effect immediately upon its adoption by the Mayor and Council of the City of Anderson.

Date: November 13, 2018 Agenda Item No: B-6 City of Anderson Council Agenda Title/Description: New Business Request consideration of an Incentive Grant Agreement between the City of Anderson and Rogue Holdings, LLC on behalf of West Point Home, Inc. ____________________________________________________________________________ Background: One of the primary missions of the City of Anderson is to encourage development, improve the tax base and enhance the livability of the Anderson Area. Rogue Holdings, LLC is redeveloping a property located at 201 N. Main Street to accommodate office space for WestPoint Home, Inc. The downtown 15,000 SF project area on the second and third floors of the building will accommodate office space for 65 new jobs. The total investment is $1,625,000.00. The proposed agreement is based on the capital investment and new revenue generated by this project. Benefit: Revenues resulting from the proposed development are estimated to exceed $200,000 in a five-year period. The development satisfies the following eligibility criteria for the Economic Development Incentive Program:

• Designated Area: Downtown TIF • Corporate headquarters • Research & Development • High technology growth business • Creation of Jobs • The development exceeds the $300,000 investment threshold with 50% towards physical

improvements Agreement Terms: To be discussed in executive session. Funding: Anticipated revenues indicate that the grant will be a budgeted general fund item. Recommendation: City Staff recommends the Incentive Grant Agreement. __________________________________________________________________________ Action Requested: X General Approval

Date: November 13, 2018 Agenda Item No: B-7 City of Anderson Council Agenda Title/Description: New Business Request consideration of an ordinance approving an Economic Development Agreement between the City of Anderson and Project Spindle. ____________________________________________________________________________ Background: One of the primary missions of the City of Anderson is to encourage development, improve the tax base and enhance the livability of the Anderson Area. The developer has requested financial assistance from the City of Anderson in return for an expansion project that will include new construction to accommodate an expanded operation and 80 new jobs. The estimated cost of development is $2.5 million. The mission of the City to encourage economic development will be enhanced by the completion of the development project. The proposed agreement is based on the capital investment and new revenue generated by this project. Benefit: Revenues resulting from the proposed development are estimated to exceed $300,000 in a five-year period. The development will result in the creation of 80 new jobs. Agreement Terms: To be discussed in executive session. Funding: Anticipated revenues indicate that the grant will be a budgeted general fund item. Recommendation: City Staff recommends that the agreement be approved. __________________________________________________________________________ Action Requested: X General Approval

city of anderson council agenda november 13, 2018 6:00 …

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