city council meeting agenda july 25, 2019

CITY COUNCIL MEETING AGENDA JULY 25, 2019

of 2

LOCATION: City Administration Building City Council Chambers 107 E. Main Street Xenia, OH 45385

Regular Session

1. CALL TO ORDER 6:00 p.m.

2. INVOCATION JoAnn Tarver, Greater Grace Temple, Springfield

3. PLEDGE OF ALLEGIANCE Councilman Dale Louderback

4. ROLL CALL Vice President Edgar Wallace, Councilman Will Urschel, Councilman Dale Louderback, Councilman Wesley Smith, Councilman Levi Dean, Mayor Sarah Mays, and President Michael Engle

5. APPROVAL OF MINUTES July 11, 2019, Regular Session July 11, 2019, Special Session

6. SPECIAL PRESENTATION(S) None.

7. AUDIENCE COMMENTS (Time limit may be imposed by the Chair. Those who wish to speak must sign in and state their names/addresses for the record.)

8. OLD BUSINESS None.

9. PUBLIC HEARING(S) None.

10. NEW BUSINESS

A. RESOLUTION 2019-U AUTHORIZING THE CITY MANAGER TO PREPARE AND (Emergency) SUBMIT AN APPLICATION FOR THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAMS AND TO EXECUTE CONTRACTS, AS REQUIRED, FOR PROGRAM YEAR 2020 (PY 34) FOR THE KINSEY ROAD IMPROVEMENTS PROJECT, AND DECLARING AN EMERGENCY (City Manager)

B. RESOLUTION 2019-V EXPRESSING THE CITY OF XENIA’S SUPPORT FOR THE (Introduction) GREENE COUNTY MASTER TRAIL PLANNING EFFORT (City Manager)

C. RESOLUTION 2019-W AUTHORIZING THE EXPENDITURE OF $10,000 IN (Introduction) ECONOMIC DEVELOPMENT REVOLVING LOAN FUND PROGRAM INCOME ON THE SIMON-KENTON BRIDGES OF HOPE FIRE SUPPRESSION SYSTEM PROJECT (City Manager)

NOTE: Regular and Special Sessions are open to the public. Executive Sessions are closed to the public. There is an opportunity for Audience Comments during Regular Sessions only.

CITY COUNCIL MEETING AGENDA JULY 25, 2019

of 2

D. Administrative Motion Awarding the Bid and Authorizing the Purchase of De-Icing Salt from Cargill, Inc., through the SWOP4G Program (City Manager)

E. Administrative Motion Authorizing the City Manager to Enter Into an Agreement for EMS Billing Services with ImageTrend (City Manager)

F. Administrative Motion Approving the Schedule of Bills in the amount of $548,720.94 (Finance Director)

11. APPOINTED OFFICIALS REPORTS AND COUNCIL COMMENTS A. City Manager, Finance Director, and Law Director B. Mayor and City Council

12. ADJOURNMENT

LOCATION: City Administration Building Conference and Training Room 107 E. Main Street Xenia, OH 45385 Special Session

1. CALL TO ORDER Immediately following conclusion of Regular Session

2. ROLL CALL Vice President Edgar Wallace, Councilman Will Urschel, Councilman Dale Louderback, Councilman Wesley Smith, Councilman Levi Dean, Mayor Sarah Mays, and President Michael Engle

3. DISCUSSION A. Vehicle Lease Fleet Program B. Building Inspection Services

4. ADJOURNMENT Published upon approval of the Council President by: Michelle D. Johnson, City Clerk

XENIA CITY COUNCIL REGULAR SESSION MEETING MINUTES

JULY 11, 2019 6:00 P.M.

1. CALL TO ORDER: President Engle called the July 11, 2019, Regular Session to order at 6:00 p.m. in the City Council Chambers, City Administration Building. 2. INVOCATION: Pastor Ron Swiger, Chaplain, Greene Memorial Hospital, provided the Invocation. 3. PLEDGE OF ALLEGIANCE: Councilman Will Urschel led those present in the Pledge of Allegiance. 4. ROLL CALL: Vice President Edgar Wallace, Councilman Will Urschel, Councilman Dale Louderback, Councilman Wesley Smith, Mayor Sarah Mays, and President Michael Engle were present. Councilman Levi Dean was absent. Motion by President Engle, seconded by Vice President Wallace, to excuse Councilman Dean from the meeting. No discussion followed. The Roll on this was the following: Ayes: Wallace, Urschel, Louderback, Smith, Mays, Engle Nays: None motion carried. 5. APPROVAL OF MINUTES: Motion by Councilman Louderback, seconded by Councilman Smith, to approve the June 27, 2019, Special Session meeting minutes as written. No discussion followed. The Roll on this was the following: Ayes: Wallace, Louderback, Smith, Mays, Engle Abstain: Urschel Nays: None motion carried. Motion by Mayor Mays, seconded by Vice President Wallace, to approve the June 27, 2019, Regular Session meeting minutes as written. No discussion followed. The Roll on this was the following: Ayes: Wallace, Louderback, Smith, Mays, Engle Abstain: Urschel Nays: None motion carried. 6. SPECIAL PRESENTATION(S): None. 7. AUDIENCE COMMENTS: President Engle explained the procedures for audience comments and invited anyone who wished to speak to come forward. No one came forward to speak. 8. OLD BUSINESS:

A. President Engle presented RESOLUTION 2019-R ADOPTING THE TAX BUDGET OF THE CITY OF XENIA OHIO, FOR THE FISCAL YEAR BEGINNING JANUARY 1,

XCC Regular Session Meeting Minutes, July 11, 2019, Page 2

2020, AUTHORIZING THE FINANCE DIRECTOR TO SUBMIT IT TO THE GREENE COUNTY AUDITOR, originally introduced by Vice President Wallace, and it was read for a second time. Motion by Vice President Wallace, seconded by Councilman Louderback, to adopt Resolution 2019-R as read. No discussion followed. The Roll on this was the following: Ayes: Wallace, Urschel, Louderback, Smith, Mays, Engle Nays: None motion carried.

B. President Engle presented RESOLUTION 2019-T AUTHORIZING THE CITY MANAGER TO EXECUTE A LEASE AGREEMENT WITH U.S. BANK FOR THE PURPOSE OF FINANCING THE SPRINGHILL AND PATTON STREET WATER TOWERS PAINTING PROJECT, originally introduced by Councilman Dean, and it was read for a second time. Motion by President Engle, seconded by Vice President Wallace, to adopt Resolution 2019-T as read. No discussion followed. The Roll on this was the following: Ayes: Wallace, Urschel, Louderback, Smith, Mays, Engle Nays: None motion carried. 9. PUBLIC HEARING(S): None.

10. NEW BUSINESS:

A. Administrative Motion Designating the 2018 Greene County Grant Funds for Use in Extending the City’s Fiber Network to the Greene Regional Business Park. Finance Director Ryan Duke said on December 13, 2018, the Greene County Commissioners presented a grant to the City of Xenia in the amount of $40,839.20, and a part of the grant requirement is that the City provide to the County a description of how the grant dollars have been used. The Commissioners were hopeful that the grant would be used to promote economic development. In the City’s Capital Plan, several projects are scheduled to expand the City’s fiber network. An RFP for services is expected to be released later this summer. Most of the projects are aimed at connecting water and sewer assets such as water towers and lift stations. One such lift station is adjacent to the Greene Regional Business Park. He noted water and sewer enterprise funds cannot be used for this fiber extension. City staff is recommending that fiber be extended from the lift station into the business park. Such an extension will make the Greene Regional Business Park more marketable and will also potentially facilitate the provision of internet services to the Greene County Career Center. Therefore, staff recommends that Council designate the County’s Grant, awarded in 2018, to be used to extend the City’s fiber network into the Greene Regional Business Park. President Engle entertained a motion. Motion by Vice President Wallace, seconded by Mayor Mays, to designate the $40,839.20 awarded by the 2018 Greene County Grant for the purpose of extending the City’s fiber network to the Greene Regional Business Park. Discussion followed.


Councilman Smith asked how much the project would cost. Mr. Duke said he did not have a total on that portion of the project, but the entire project was about $200,000. He would check with the IT Director on the estimate for this specific fiber run, but he believed it was close to the grant amount. Councilman Smith said he appreciated the County Commissioners’ support. Vice President Wallace assumed there could potentially be some revenue produced by the users of this network once it is completed. Mr. Duke said that was correct; services could be provided to the Career Center—if they chose to use the service—as well as any future businesses that locate in the business park that would generate revenue on the back side. He noted he did not know the exact cost of the project because an RFP will be issued in the next month or so, which will seek a very flexible model to extend fiber in any area of the City. Once those proposals are received, staff will bring back a recommendation to Council and the price per foot would be known. Vice President Wallace asked if the City’s objective was to be very competitive with other network providers. Mr. Duke said while they want the City’s fiber option to be competitive, part of the objective to extend into the City’s Industrial Parks is to make the service available because high speed internet options are not currently available there. Councilman Louderback asked if how the City spends this money could affect future grants, if any. Mr. Duke said yes, and as stated, they wanted the City to focus on economic development. When Mr. Merriman spoke with the County Commissioners about how the City wished to use the grant, they were thrilled. The Roll on this was the following: Ayes: Wallace, Urschel, Louderback, Smith, Mays, Engle Nays: None motion carried.

B. Administrative Motion Authorizing the City Manager to Execute a Development Agreement between the City of Xenia and BSM Greene Way, LLC, for Infrastructure Improvements and Development of Real Property between W. Main Street and Greene Way Boulevard. City Manager Brent Merriman said working in concert with City staff, the Greene County Board of County Commissioners issued a Request for Proposals/Sealed Bids in October 2018 for the development of approximately 15.5 acres of County-owned land between W. Main Street and Greene Way Boulevard. After review by both City and County staff, the County has selected BSM Greene Way, LLC, as the developer for this retail site. The company has been negotiating with City staff on the terms of a Development Agreement that sets out responsibilities for infrastructure installation including certain road improvements, utility main extensions, sidewalk improvements, bike path improvements, traffic signal improvements and related facilities, as well as general development requirements. Much of the agreement has been successfully negotiated, though there are a few items pending final engineering approvals. In order to meet time requirements of the County’s RFP and to allow construction to begin, staff is requesting City Council to authorize the City Manager to execute a Development Agreement between the City and BSM Greene Way, LLC, upon the terms and conditions approved by the Law Director, Finance Director and City Manager. The draft agreement is still subject to negotiation and final amendments.

President Engle entertained a motion.


Motion by Vice President Wallace, seconded by Councilman Louderback, to authorize the City Manager to execute a Development Agreement with BSM Greene Way, LLC, upon the terms and conditions approved by the Law Director, the Finance Director, and the City Manager. Brief discussion followed. Vice President Wallace inquired about the timeline for the project. Mr. Merriman said they are ready to start immediately, which is why this was presented to Council before the agreement was in its final form. He felt the project start was imminent. Councilman Smith asked if a traffic light would be installed. Mr. Merriman said yes; infrastructure improvements will be determined and required per the agreement. He recognized there are some existing traffic conditions that are presently not ideal and will require future improvements for future development, such as lit intersections, road widening, etc. The Roll on this was the following: Ayes: Wallace, Urschel, Louderback, Smith, Mays, Engle Nays: None motion carried.

C. Administrative Motion Approving the Schedule of Bills in the amount of $180,799.07. Mr. Duke requested the payment of bills in the amount of $180,799.07.

President Engle entertained a motion. Motion by Mayor Mays, seconded by Councilman Louderback, to approve the schedule of bills in the amount of $180,799.07. No discussion followed. The Roll on this was the following: Ayes: Wallace, Urschel, Louderback, Smith, Mays, Engle Nays: None motion carried. 11. APPOINTED OFFICIALS REPORTS AND COUNCIL COMMENTS:

A. City Manager, Finance Director, and Law Director: Mr. Merriman thanked the Sonnycalb family, Xenia Rotary, and all other sponsors and vendors who made the July First Fridays and Fireworks Festival the best yet. He offered special thanks to Police, Fire, and Public Service staff for keeping the event safe and very well executed. He appreciated all of their efforts. Kudos to administrative staff also including CMO Secretary Karly French, Public Service Supervisor Keith Koch, Mr. Duke, Development Director Steve Brodsky, Assistant Finance Director Jason Lake. It was a very warm day and many staff—who are not getting paid to stick around—worked very late until after midnight and helped clean up the park. He thanked them for their efforts. He looks forward to another festival next year, which will again be held on the first Friday in July. He reminded the public that the City is hosting its first food truck rally on Saturday, July 13, from 10 a.m. to 4 p.m. About eight food trucks will line the south side of Main Street. He encouraged everyone to take advantage of new food choices and local shopping. Finally, next Saturday, July 20, is the first annual “Xenia Lives” music festival. Mr. Duke had nothing further to share. Councilman Louderback said Council receives a financial report every month from the Finance Director, and the June report showed that income tax collections are up, which was very positive. President Engle congratulated Mr. Duke and his staff on a successful audit this year. Mr. Duke thanked them for their comments.


Ms. Fisher said she would be absent at the next Council meeting on July 25; she has been asked to speak at the Ohio Municipal Attorney’s Association’s Law Institute on Thursday and Friday. Vice President Wallace said City Prosecutor Ron Lewis resigned as a Board Member of The Community Network effective December 31, 2019, because he will become the Municipal Court Judge on January 1, 2020. He asked if she has determined what to do about Mr. Lewis’ Prosecutor position. Ms. Fisher said she is in discussions with Greene County and the City of Bellbrook to work something out among the three entities. She will keep Council advised accordingly. Vice President Wallace asked to be kept abreast of the status of this subject and asked that Mr. Lewis be included as well. Ms. Fisher said she has discussed the issue with Mr. Lewis and received his feedback.

B. Mayor and City Council: Mayor Mays thanked the Sonnycalb family and all the sponsors for the incredible show on July 5. She and her family and friends really enjoyed the show. She also thanked all City staff for their efforts, especially Police personnel who helped with special guests. She said the Xenia Kids Community Week at Shawnee Park is next week, July 15-19, from 10 a.m. to noon. It is a free event for kids ages 4 through sixth grade with games, crafts, lunch, bible study, songs, etc. Registration can be done in advance at XeniaKidsCommunity.churchcenter.com. Councilman Louderback had nothing further to share. Councilman Urschel said he was amazed at the crowd at the Fireworks festival. Kudos to Public Safety personnel and all who got that many people in and out of the City with no issues. He said a lot of people are coming from other communities, and Xenia’s fireworks could rival any place across the nation. First Fridays also had a great turnout. Public Service staff did a great job getting everything organized; it went very smoothly. Everyone had a great time. He noted that he had a booth there, and there were quite a few people from out of town. He reported the Bridges of Hope drop-in shelter was now open as of July 8, and they hope to never have to shut it down again. The grant money came through and they are in the process of getting the contract set up for the sprinkler system. The facility is a much needed complement to the other existing shelters in the City. With Bridges of Hope, Interfaith Hospitality Network, Community Housing Partnership, and a few others, the City has very comprehensive emergency housing. He said the Xenia Area Association of Churches and Ministries met with Mr. Merriman and his staff last week. He thanked Mr. Merriman for hosting the meeting, which was a good opportunity for the faith-based community to interact with City leadership. While there was some great discussion at the meeting, there is not a good coordination of services among social services, government/regional services, and faith-based services. All are working very hard, but they desperately need an Ombudsman to coordinate those services. He will do what he can to bridge that gap. At the meeting, they also talked about the need to coordinate emergency and social service, which Council will discuss in Special Session following the meeting. Finally, he said he was very concerned with the prevalence and readily-available drugs in this community. He did not intend to disparage Police personnel because he realized how difficult it is to get a conviction without a transaction taking place. However, people seem to know where to get their drugs, and dealers boldly and actively break laws and endanger people. They go after people who don’t mow their lawns, but this problem is at a level so much higher than that. The City cannot address this issue alone—there must be coordination with Municipal Court and Greene County, noting Xenia has only one active detective


on the drug force in Greene County. They may need to get some drug sniffing dogs. He did not have all the answers … he just knows they need to coordinate efforts with other parts of the community and make this issue a priority. Criminals know what not to do in Greene County based on charges, but for some reason, they are not afraid to deal drugs. Councilman Smith thanked fellow Council members for their support at the First Church of Christ’s “We the People” program. He thanked all involved and noted there were many compliments on social media in regard to the July 5 events. He said the annual Greene County Parks and Trails bike event will be held from July 17-21. Approximately 150-200 bikers will ride from Xenia to Jamestown, Urbana, Springfield, Cincinnati, or other locations and includes the option to ride 100 miles (Century Ride), which takes about 8 to 10 hours. The trails are a great amenity in this City and this area. The Splash Pad is another great amenity; he regularly sees a lot kids enjoying it. Vice President Wallace concurred with the comments made about the Fireworks Festival, noting he can see the fireworks from his home. One of his granddaughters was here from Chicago, and she was very excited about the First Friday event and the Fireworks Festival. He agreed with Councilman Urschel about the need for coordination. He resigned from Bridges of Hope when he became a Council member so he could support their effort in getting the Simon Kenton building. He offered to do anything he could to help with that coordination effort. He asked if this area was still at the top of the list for drug overdose deaths. Mr. Merriman said the Dayton area is near the top of the Ohio list. Vice President Wallace believed it would help tremendously that Bridges of Hope will be open 24/7 because those needing those services need to be sober to stay there. President Engle agreed with his colleagues’ sentiments about the July 5 events. He thanked the volunteers who were a big part of bringing both events to fruition. He said City Council will adjourn to Special Session to discuss Emergency Medical Services and Policy Issues, which will take place in the Conference and Training Room. Mr. Merriman said the meeting was open to the public, and meeting minutes will be taken. 12. ADJOURNMENT: President Engle entertained a motion to adjourn. Motion by Councilman Louderback, seconded by Vice President Wallace, to adjourn the Regular Session at 6:38 p.m. in anticipation of the Special Session immediately following. No discussion followed. The Roll on this was the following: Ayes: Wallace, Urschel, Louderback, Smith, Mays, Engle Nays: None motion carried. Michelle D. Johnson Michael D. Engle City Clerk President, Xenia City Council

XENIA CITY COUNCIL SPECIAL SESSION

MEETING MINUTES JULY 11, 2019

1. CALL TO ORDER: President Engle called the July 11, 2019, Special Session to order at 6:50 p.m. in the Conference and Training Room, City Administration Building. 2. ROLL CALL: Vice President Edgar Wallace, Councilman Will Urschel, Councilman Dale Louderback, Councilman Wesley Smith, Mayor Sarah Mays, and President Michael Engle were present. Councilman Levi Dean was absent. 3. DISCUSSION: Mr. Merriman said the purpose of the Special Session was to discuss Emergency Medical Service and Policy Issues. He said both the Council Budget and Finance Committee and City administration have been talking about this for some time due to growing concerns with the increase in call volume and stagnant revenue growth. They also need to discuss the EMS billing collection process, core policy changes, and the impact the increased call volume has had/is having on Fire Division staff. He presented the following charts, noting the growth from 1988 through 2018, with EMS calls far outnumbering fire calls.

Fire Chief Ken Riggsby explained the difference between fire calls vs. EMS calls. He said fire calls involve hazmat calls, car accidents, structure and vehicle fires, fire alarms, Public Service calls, etc., and EMS calls includes anything the medic units respond to and involve transporting patients to hospitals. Councilman Louderback asked about those who repeatedly call 911 for EMS services. Mr. Merriman said in 2018, 10 individuals were responsible for 249 runs (aka frequent flyers). Councilman Louderback asked how they could address that issue and if social service agencies could get involved. Chief Riggsby said they are already working on a solution. Deputy Fire Chief Joe Mullikin said the individuals on the “frequent flyer list” must meet certain criteria to be added to the list, the list is reviewed by the XFD’s Medical Director, and they are transported to GMH only—if they meet the criteria to be transported. Councilman Louderback asked if one person could respond to assess the situation. Deputy Chief Mullikin said the EMS unit must repond no matter what. Mayor Mays asked if 911 operators are using the same protocol to filter through the criteria. Chief Riggsby said the communication (911) operators must follow Emergency Medical Dispatch (EMD) protocol. They ask a series of specific questions, and each question leads them to another question based on the answer provided. He cautioned they must be careful when

XCC Special Session Meeting Minutes, July 11, 2019, Page 2

developing a program to deal with those who call often because some of them are really sick. However, some abuse the system due to mental health issues and other factors. Vice President Wallace asked if the frequent flyers are part of The Community Network (TCN) and if those with mental health issues are referred back to their case managers. Chief Riggsby said some of them are TCN patients, and those responding to the call have asked them if they contacted their case managers. Many times, they say yes but the case manager did not help. As Deputy Chief Mullikin stated, their Medical Director reviews the list, which is currently only 5 or 6 people, and certain criteria have to be met to be added to the list. Chief Riggsby said regarding EMS call volume, he believes the numbers continue to rise because people are using the ER as their doctor’s office and calling 911 to get them there. Further, 81% of EMS billing revenue comes from Medicare and Medicaid and only 19% are insurance or self pays. Mr. Merriman said EMS calls continue to rise, as shown on the chart below:

Councilman Louderback asked if the increase in EMS calls was due to the opioid crisis. Mr. Merriman said there are many factors including an aging population, a breakdown and overload of the social services/mental health services system, drugs, a furthering of poverty conditions, or any combination of those things. Chief Riggsby said opioids are a small part of the problem. There have been changes in nursing homes and assisted living facilities, noting there are about 7-8 facilities in Xenia. He explained that when Medicare and Medicaid changed their rules a few years ago and would only pay a $5 stipend per day, the run volume decreased. Something must have changed again recently because the calls have gone back up again. Mr. Merriman agreed. In addition, private transport services are limited, so they call 911 for something that is not a true emergency. Councilman Louderback asked if they make any money from Medicare. Mr. Merriman said no; the reimbursement rate is pennies on the dollar. Chief Riggsby shared the following: City’s Medicare Medicaid Fee Reimbursement Reimbursement

Basic Life Support (BLS) Run $519.17 $356 $85 Advanced Life Support 1 (ALS1) Run $830.67 to to Advanced Life Support 2 (ALS2) Run $1,038.34 $613 $165


Mr. Duke said the Medicare reimbursement rate is very similar to what a negotiated rate would be with private providers, but the Medicaid reimbursement rate is terrible. Councilman Louderback asked for a breakdown of Medicare vs. Medicaid. Chief Riggsby shared estimated numbers as follows: 48.9% are Medicare, 31.1% are Medicaid, 7.3% are self-pay, and 21.8% are commercial payers. Councilman Smith believed that most people in nursing homes are on Medicaid. Mr. Merriman said while fire and EMS expenses are increasing, EMS revenue has remained fairly flat since its inception in the early 2000s, which is not sustainable financially or with regard to wear and tear on staff. This is a very complex problem, and they will need very creative solutions. Vice President Wallace asked who was on the task force. Mr. Merriman said the task force included Chief Riggsby, Deputy Chief Mullikin, a Fire Captain, a Fire Lieutenant, and a Firefighter, the Assistant City Manager, Mr. Duke, and himself. The group will be expanding as they look at various service delivery partners. Vice President Wallace felt that the Health Department should also be involved. Mr. Merriman agreed; he said as the conversation evolves, they would include Kettering Health Network, the Health Department, the Council on Aging, TCN, etc. Mr. Merriman said there are two tracts they need to focus on: 1) call volume and 2) enhancing revenue. Regarding revenue, the City has been with the current EMS billing vendor for a number of years, and after the fourth consolidation and company name change, there are some issues and concerns, including billing compliance. Staff recently completed an RFP process, and 14 vendors responded. He and staff interviewed three companies and settled on one, which is Image Trend. He felt it would be an easy transition because they already have an established relationship with the company. He would be bringing forward a recommendation to award the new contract to Image Trend at the next Council meeting. He noted the percentage they will be keeping is lower than the current vendor, so collection revenue will increase right away. Councilman Smith asked if the vendor bills everything and keeps a percentage of everything. Chief Riggsby said yes; the company is paid based on what they collect, so the more that is collected, the better. Mr. Duke said the company does not just “send a bill” … they review the data and narratives for every call, they know how to bill runs (BLS vs ALS1 vs ALS2), and they ensure proper coding. Chief Riggsby explained that the current vendor’s encoding was done in India. The paperwork was color coded, and calls with black codes were ALS and calls with red codes were BLS. The documents were copied in black and white; therefore, everything was billed as an ALS, which was a huge problem. He noted one of the companies interviewed based on the recent RFP submittals was the current provider, now called Change Healthcare. However, the company the City initially contracted with was HealthServe, which was a very small, Dayton-based company, and after four consolidations, it has grown to be a very large company. At the interview with Change Heathcare, they did not hear anything different to change how they are doing business, and frankly, staff does not have any confidence in them.


Councilman Smith said 4,600 calls is an average of 12 EMS runs per day. He asked if they have considered bringing the billing in house. Mr. Duke said he did not know of any City that has done that due to compliance standards. Further, the EMS billing cost per the contract is currently only $55,000, and it would cost much more to hire an employee. Image Trend has been providing another service to the City, and staff is confident with their services. He noted that other vendors interface and also use Image Trend, which is the standard in EMS reporting. Vice President Wallace said by contracting directly with Image Trend, they are cutting out the middleman. Mr. Duke said to a certain extent, yes. Mr. Merriman said when looking at the revenue side, Council needs to take a close look at EMS billing policies in terms of requiring any payment—either a portion or all of the bill. Councilman Urschel said they are only collecting 20% of the expenses. Mr. Duke concurred. Councilman Urschel asked how that number would improve with the new vendor. Mr. Duke said Image Trend has stated that collections will improve by 10% based on the current policies. Councilman Urschel said Medicaid covers only $165 for an ALS2 run and asked if another bill is sent for the $873 balance or any amount at all. Mr. Duke said no; bills are not even sent for co-pays. He explained that someone on Medicare may have a $40 co-pay, but the City is not sending a hard bill to collect that co-pay. The City is writing off $1.8 million in billable charges due to the soft billing policy. Chief Riggsby said when the City started soft billing, everyone was sent three bills. However, he was not certain what the current provider is doing because when his wife went to the hospital, they did not receive any bills. Councilman Urschel said residents currently expect their water to be shut off if they don’t pay their bills, they expect to be issued a citation if they don’t mow their lawns, and they expect to go to court if they don’t pay their income taxes. EMS service is expensive, but if residents don’t pay their bills, then it’s no problem. They need to change that expectation. Mr. Duke and Mr. Merriman agreed the current EMS billing policy is far too lenient. Mr. Duke said balance billing is the most aggressive option, or they can balance bill based on a negotiated rate. Staff is proposing a solution somewhere between soft billing and hard billing for the balance and suggested coming up with a negotiated rate between $700 and $800, which is in line with Medicaid/Medicare rates. Currently, the City does not hard bill, so if a patient has a high deductible insurance plan, the patient will receive the bill. In some instances, the insurance company will send a check (or credit) to the patient with the expectation that the patient will pay the bill with the funds (or credit) provided. However, sometimes the patient keeps the money and ignores the soft bills. Mr. Merriman said financials are important, but another policy element is about acceptable behavior and use of services. They need to look at increasing standards of accountability and discourage abuse. They need to send the message that residents should not be calling 911 for small things or things that are not true emergencies. Mayor Mays asked for an explanation of ‘hard billing.’ Mr. Duke said from the first letter to the final notice, if the bill is not paid, it would be sent to collections. Right now, they do not send anything to collections. Councilman Urschel said they just need to turn up the harassment level, which is similar to sending a citation for tall grass or sending a water shut off notice. Mr. Duke agreed they needed to take it to the next level and take that extra step. Mayor Mays asked if the vendor would handle the collections. Mr. Duke said no; a collection agent would be a separate party, who would collect a higher percentage of the revenue. Councilman Urschel said people know what they can and cannot get away with in Xenia. Mr. Merriman agreed, which is why


Council has some tough policy decisions to make. Councilman Urschel said many residents do not have a “medical home,” and Five Rivers is trying to be a medical home for those in need regardless of income level. He suggested City EMS providers share information for Five Rivers when they go on runs. Mr. Merriman said they also need to figure out how to prevent some calls in the first place, and they need to engage other service providers. Chief Riggsby said they currently soft bill (three bills are sent by the vendor). If the bill is not paid, it is not paid—payment is not pursued. He summarized the options to determine a way forward:

• Hard bill non-residents (an adjusted amount or full amount), which is what Fairborn does. • Hard bill up to a negotiated rate (RECOMMENDED). • Hard bill for 100% of the balance.

Mr. Merriman said Council also needs to afford the Public Safety Director the right to adjust the fees based on Medicare/Medicaid rate increases. He did not think they should keep the billing amounts in the Codified Ordinances/Fee Schedule because it is a lot of work to change the fees including holding a public hearing and developing legislation for passage. They also need to talk about what to do with non-transports because currently those runs are not billed at all. Mr. Duke said 1,200 non-transports were not billed in 2018. They could send a hard bill, but he did not know if Medicare/Medicaid would pay for a non-transport. He noted false fire alarms are also not billed. Councilman Smith asked when the current contract expires. Mr. Duke said it expires at the end of the year, but they need to send a 90-day cancellation notice by October. Councilman Urschel said he would like to see a written recommendation that explains how changes will affect the numbers. Mr. Duke said he could provide his best estimate as to what the changes would mean for the City’s bottom line. For now, his best estimate ‘ballpark’ figure is an additional $500,000 in EMS collections if they hard billed and billed for non-transports. Deputy Chief Mullikin explained the new ET31 non-transport model (aka treating in place), which is new and is anticipated to start in January 2020. They are still looking at the rules for implementation, and there is an application process for municipalities. Mr. Duke asked if the City could be reimbursed by Medicare and Medicaid under the ET3 model. Deputy Chief Mullikin said yes. Councilman Urschel said he assumed the City was billing for false fire alarms. Chief Riggsby said the City has a false alarm policy, but it needs to be updated. It currently states that if there are three false alarms in six months, the City could send a bill. However, he felt it was impossible to collect anything based on the current fee schedule.

1 ET3 = Emergency Triage, Treat, and Transport Model is a voluntary, five-year payment model that will provide greater flexibility to ambulance care teams to address emergency health care needs of Medicare beneficiaries following a 911 call. Under the ET3 model, the Centers for Medicare & Medicaid Services (CMS) will pay participating ambulance suppliers and providers to 1) transport an individual to a hospital emergency department (ED) or other destination covered under the regulations, 2) transport to an alternative destination (such as a primary care doctor’s office or an urgent care clinic), or 3) provide treatment in place with a qualified health care practitioner, either on the scene or connected using telehealth. The model will allow beneficiaries to access the most appropriate emergency services at the right time and place. The model will also encourage local governments, their designees, or other entities that operate or have authority over one or more 911 dispatches to promote successful model implementation by establishing a medical triage line for low-acuity 911 calls. As a result, the ET3 model aims to improve quality and lower costs by reducing avoidable transports to the ED and unnecessary hospitalizations following those transports.


Mr. Merriman said they also need to discuss transport services. There is a lack of private transport services, and there is currently no transport fee in the billing structure. So, EMS is being called to transport for a non-emergency. Chief Riggsby said they are called BLS Non-Emergency and ALS Non-Emergency fees. Councilman Smith asked if a nursing home could be sent a bill. Chief Riggsby said they know there are issues with nursing homes, and they need to do more research with regard to what they can and cannot do, how they can bill, etc. One option could be having the nursing homes call a different number (other than 911) when they just need a transport. Mr. Merriman asked how often they get transport calls and why a transport was needed. Councilman Urschel said some County-level services should be providing those transports. Chief Riggsby said per the numbers shown below, Elmcroft has the highest number of runs for the last three years because they have a policy that patients go to the hospital after a fall no matter what, even if the patient is not injured and did not want to be transported.

Councilman Louderback asked about runs to Central State. Mr. Duke said the City has a contract with Central State for EMS services; in addition, bills are being sent to those who are transported. Chief Riggsby noted that Mr. Duke’s monthly financial reports includes CSU’s call volume and revenue. Mr. Merriman said per the list above, facility runs are 25% of the City’s EMS call volume. Vice President Wallace said the City is not collecting $1.8 million. If they begin to collect 15% more, that would bring EMS revenue up to over $1.2 million per year. Councilman Louderback asked if


it was possible to increase revenues by $500,000. Mr. Duke said the total charges for 2018 was $2.7 million, and they collected $883,000, which is just over 30%. If they can get the collection rate up to 50%, that would net about $500,000 extra per year. Councilman Urschel said if the City provides unbounded emergency medical services, then they need to hire more people. Councilman Louderback felt they should reconsider health insurance ratios and consider going back to 80/20 in an effort to keep and attract public safety workers. He asked how many positions are available right now. Chief Riggsby said there are currently two vacancies and one person on extended sick leave. By June 2020, there will be an additional 3-4 vacancies through attrition. He noted Washington Township is hiring nine full-time firefighters and nine XFD employees applied for those jobs. The Civil Service Commission just certified the Firefighter list, and there is only one paramedic on the list of 19. When he took the test back in 1983, over 200 people took the test. When Deputy Chief Mullikin took the test, over 120 people took the test. This time, 24 people signed up to take the test and only 19 showed up. Councilman Louderback asked Chief Riggsby to what he would attribute those results. Chief Riggsby said he has been told that people do not want to work for Xenia due to too much time on the medic, insurance benefits, and call volume. Mr. Merriman said professional firefighters/paramedics have very marketable skills, and they have many choices with regard to places to work. It is simple … they look at the economics. Pay and insurance benefits—both cost per month and max out of pocket—and less work/more pay vs. more work/less pay. Chief Riggsby said even with making amendments to the salary with the last contract negotiation, Huber Heights pays 100% of an employee’s health insurance—they cannot compete with that. Chief Riggsby briefly touched on the span of control for XFD staff. He said Fire Captains are now in a staff vehicle to oversee the shift to give them the flexibility to respond to any call in the City and allow more time to do their daily duties to support the XFD. With a minimum manning of 10 per shift, they used to run three employees on each engine and two employees on each medic. Now with the Captain in a staff vehicle, they run three employees on one engine, two employees on another engine, and two employees on each medic. Sometimes, the third employee on the engine gets pulled off and put on the medic. He did not wish to tie minimum manning to the union contract, but he would like a minimum manning of 10, excluding the Captain. When the Captain is off, the acting Captain is assigned to fire apparatus. Even though they are currently short three employees (two vacancies and one on extended leave), overtime expenses could be significantly reduced if they hire two firefighters. Mr. Merriman reminded Council that the Fire Division Secretary position was eliminated in 2009, so Fire Division staff have to make up for that loss. They now get some clerical support from City Administrative staff, but they went without any support for quite some time. When they hire a non-certified paramedic, it is a two-year program to become a paramedic with continuing education expenses to maintain those certifications every year thereafter. Councilman Smith asked if non-emergency transports could be privatized. Mr. Merriman said he was not certain that service exists. Chief Riggsby said the service might exist in much larger cities. He commented that just that day, Medic 31 took three calls in an hour and ten minutes. They do a good job with turnaround, but it puts them behind with their paperwork. Mayor Mays said the Police Division puts employees through the Police Academy, and she asked if the Fire Division would do the same for firefighters who need their paramedic certificates. Mr. Merriman said yes, they have begun to allow non-certified paramedics to take the test and be certified on the eligibility list. If hired and the City puts them through paramedic school, they could


require them to sign a two-year commitment to stay here or they would have to reimburse the City for those expenses. Chief Riggsby said the Civil Service Rules have not changed, and they have had the luxury of hiring fully certified firefighter/paramedics in the past but not now. Mr. Merriman said the issue with hiring EMT-Basics is they need a certain number of paramedics on shift; otherwise, the level of service would be reduced. Vice President Wallace asked about the City’s 70/30 ratio for health insurance. Chief Riggsby said the ratio (85/15, 80/20, and 70/30) is based on hire dates. Those in the 70/30 category (paying 30% of their health insurance) are new hires. Mr. Merriman said any changes to health insurance are predicated on what the City can afford. President Engle summarized the evening’s conversation as follows, noting that anything less would net less:

1. Begin hard billing vs. soft billing 2. Establish a non-transport fee 3. Create a pay-share structure for Medicare and Medicaid 4. Contract with the recommended new vendor 5. Focus on eliminating or reducing abuse 6. Focus on policy changes

Mr. Merriman agreed they needed to reduce the demand for services, which could be done with paramedicine/proactive care. He asked what they could do to alter the service delivery model to change it from reactive to proactive. Mayor Mays asked if Five Rivers was part of that conversation. Mr. Merriman said they had an initial conversation with the Health Department. Mayor Mays asked if the Director of Five Rivers was part of that conversation. Mr. Merriman said not yet, but the conversation is still very ungrounded. Eventually, they will need various partners to step in and chip in. However, he realized that professional services need to be paid. Chief Riggsby said Kettering Health Network is a partner, and he has taken the discussion a lot further with them. Currently, patients go to Greene Memorial, but Medicare/Medicaid only pay once during a 30-day period. Therefore, if a Medicare/Medicaid patient goes more than once during that 30-day period, the hospital does not get paid. Councilman Smith suggested they talk to Elmcroft to see if they would change their policy. Councilman Louderback asked about creating a joint fire district with Xenia Township. Mr. Merriman said Mr. Holloway has regular meetings with Xenia Township and the subject has come up several times. Chief Riggsby said he was all for a joint fire district, and they have talked to Xenia Township many, many times over the years. They have even presented them with a proposal. They take about 1,000-1,100 calls per year. Councilman Louderback assumed Xenia Township must be struggling to get Fire Division employees the same way Xenia has been struggling. Chief Riggsby said they are because they have part-time employees, and nobody wants to work part time. The Township currently has three full-time employees, and the Township is struggling financially. Mr. Holloway said Xenia Township is against a joint fire district even though their current Fire/EMS services are creating a financial liability. Councilman Louderback asked how many Xenia firefighters are currently paying 30% of their health insurance. Mr. Duke said about 10. However, if the rate was changed for fire personnel, all other union groups would expect the same. Financially, if the resources are not available to sustain


certain changes moving forward, such as with health insurance and minimum manning, then those changes cannot be made. Vice President Wallace said as far as collections go, someone in the City needs to have the power to forgive a bill because there was no reason to go after a payment if the person did not have the resources to pay. Councilman Louderback noted a collection agency’s average is only 15%. Mr. Merriman said he would bring back to Council at their next meeting a recommendation to award the EMS Billing contract to Image Trend. He would also come back to Council by the end of the year with a list of recommended policy changes, so those changes would coincide with the new contract starting in 2020. He will also continue the conversation to look at ways to reduce call volume. Chief Riggsby reviewed staffing and call numbers. In 1989, (then) Commissioners increased staffing to 14 per shift due to an increase in call volume. They will break 6,000 calls in 2019, which is double the calls from 1989, with the same 14 per shift. They need 15 per shift. If they increase revenue, they need to change the way they operate.

1989 3,166 calls increased staffing to 14 per shift 2003 4,270 calls decreased staffing to 13 per shift due to funding 2010 4,289 calls increased staffing to 14 per shift with first SAFER Grant 2013 5,174 calls decreased staffing to 13 per shift through attrition (no layoffs) 2017 5,526 calls increased staffing to 14 per shift with second SAFER Grant (thru 2020) 2018 5,860 calls 2019 as of today, they have already surpassed last year’s numbers by 130 calls

Councilman Louderback suggested a Police and Fire levy to increase staffing to 15 per shift. Mr. Merriman said Xenia is not the only city facing the need to reduce the call volume and increase revenues. Chief Riggsby agreed. He said Fire Station 32 needs to be relocated, which was budgeted for 2020, but the project may need to be delayed again. Mr. Merriman agreed that Station 32 needs to be replaced and relocated due to new residential construction in that area of town. They have been talking about it for years, and they cannot keep putting the project off. Chief Riggsby said retention of firefighters is a huge issue. Beavercreek Township takes about 200 more calls each year than Xenia, but they have double the staffing and double the population. Fairborn takes the most runs in Greene County (7,000 annually), which has similar demographics to Xenia. 4. ADJOURNMENT: President Engle entertained any additional comments. Hearing none, he made the following motion. Motion by President Engle, seconded by Vice President Wallace, to adjourn the Special Session at 8:42 p.m. No discussion followed. The Roll on this was the following: Ayes: Wallace, Urschel, Louderback, Smith, Mays, Engle Nays: None motion carried. Michelle D. Johnson Michael D. Engle City Clerk President, Xenia City Council

XENIA CITY COUNCIL LEGISLATIVE COVER MEMO

Meeting Date: July 25, 2019 Emergency: YES Effective Date: July 25, 2019 Agenda Item: Resolution 2019-U

AUTHORIZING THE CITY MANAGER TO PREPARE AND SUBMIT AN APPLICATION FOR THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAMS AND TO EXECUTE CONTRACTS, AS REQUIRED, FOR PROGRAM YEAR 2020 (PY 34) FOR THE KINSEY ROAD IMPROVEMENTS PROJECT, AND DECLARING AN EMERGENCY

Submitted By: Chris Berger, Public Service Director/City Engineer Presented By: Brent Merriman, City Manager Scope/Description: The City of Xenia was recently notified that the Ohio Public Works Commission

(OPWC) is accepting Round 34 (Program Year 2020) applications from local jurisdictions to use State Issue II funds for the rehabilitation of local infrastructure.

For this round of applications, the Engineering Division would like to apply for

funds to address the continuing deterioration of Kinsey Road, from Old Springfield Pike to Yellowstone Road. The primary focus of the street rehabilitation will be the full depth base repair of the respective drive lanes along with select sections of curbing, sidewalks, and ADA Ramps.

Because the deadline for applications is Friday, July 26, 2019, the City

Engineering Division is requesting that City Council adopt the attached legislation on an emergency basis.

Cover Memo Attachments: None. Budgetary Impact: The estimated total project cost is $393,373: $291,096 in OPWC funds (Fund

362) and a required local match of $102,277 (Fund 228 or 361). If awarded funding, the required local match will be budgeted for in the 2020 Capital Improvement Plan.

Recommendation: Pass, as an emergency, a Resolution to authorize the City Manager to submit a

funding application to the Ohio Public Works Commission and to execute any contracts necessary, if funding is awarded, to complete the Kinsey Road Improvements Project.

CITY OF XENIA, OHIO RESOLUTION 2019 - U

AUTHORIZING THE CITY MANAGER TO PREPARE AND SUBMIT AN APPLICATION

FOR THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAMS AND TO EXECUTE

CONTRACTS, AS REQUIRED, FOR PROGRAM YEAR 2020 (PY 34) FOR THE KINSEY ROAD IMPROVEMENTS PROJECT, AND DECLARING AN EMERGENCY

WHEREAS, the Ohio Public Works Commission (OPWC) administers the State Capital Improvement Program and the Local Transportation Improvement Program, both of which provide financial assistance to political subdivisions for capital improvements to public infrastructure; WHEREAS, the City of Xenia is planning to make capital improvements by completing the Kinsey Road Improvements Project, which will make roadway, intersection, curb and gutter, sidewalk and ADA Ramp improvements along Kinsey Road, between Old Springfield Pike and Yellowstone Road; WHEREAS, the Kinsey Road Improvements Project is considered to be a priority need for the community and is a qualified project under OPWC’s programs; NOW, THEREFORE, THE CITY OF XENIA HEREBY RESOLVES, at least five (5) members of the City Council concurring, that:

Section 1. This Resolution is declared to be an emergency for the reason that applications for funding through the Ohio Public Works Commission are due July 26, 2019. Section 2. The City Manager is authorized to submit an application to the Ohio Public Works Commission for funds for capital improvements and/or local transportation improvements for the Kinsey Road Improvements Project for the Program Year 2020 (PY 34). Section 3. The City Manager is further authorized to enter into any contracts and execute any documents as may be necessary and appropriate to obtain State funding for this Project. Section 4. It is found that all formal actions of this Council concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Council, and that all deliberations of this Council that resulted in this formal action were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code.

Section 5. This Resolution shall become effective immediately upon its passage.

Passed: July 25, 2019 Michael D. Engle Attest: President, Xenia City Council

Michelle D. Johnson City Clerk


First Reading: July 25, 2019 2nd Reading & Vote: August 8, 2019 Effective Date: August 8, 2019 Agenda Item: Resolution 2019-V

EXPRESSING THE CITY OF XENIA’S SUPPORT FOR THE GREENE COUNTY MASTER TRAIL PLANNING EFFORT

Submitted By: Brian Forschner, City Planner Presented By: Brent Merriman, City Manager

Scope/Description: The Greene County Regional Planning and Coordinating Commission (GCRPCC) has launched a countywide, multi-jurisdictional planning process for the future of Greene County’s venerable multi-use trail system. The plan is intended to be a unified policy document outlining the shared trail-related priorities of all jurisdictions in the County. It will also provide a guide and a resource for all participating entities as they seek funding for future trail improvements.

The scope of the planning process is still in development. At a minimum, it will include a conceptual, countywide planning map showing intended future trail improvements, along with a guide for implementation funding and mechanisms. The scope could potentially include preliminary engineering for certain trail construction or improvement projects, but will depend on the degree to which participating jurisdictions are willing to contribute funding toward the endeavor.

GCRPCC has formed a committee of local government representatives, business owners, citizens and advocacy groups, as well as applicable county agencies such as Greene County Parks and Trails. The City Planner attended the initial meeting of this group. One of the results of this meeting was the decision to seek resolutions of support from each participating jurisdiction. At this point, the GCRPCC is merely asking for general support of the endeavor and a willingness to provide assistance. As the scope is developed, GCRPCC may request assistance from participating entities in the form of staff time and/or funding for consultants. This resolution does not bind the City toward any funding commitments. The City will evaluate any such requests as they are received.

Staff believes this is a laudable endeavor by the County that will encourage various public and private entities to work together to identify shared priorities and cooperative solutions that advance our region. Xenia is the hub of Greene County’s trail system and should have a voice at the table in determining the system’s future. Participating in this effort will benefit the City because improvement of the trail system benefits the City. Furthermore, such a planning process is an opportunity for the City to collaborate with other entities on mutually beneficial projects that the City may not be able to achieve alone.

Cover Memo Attachments: None. Budgetary Impact: None. Recommendation: It is staff’s recommendation that County adopt this Resolution expressing the

City’s support for the Greene County Master Trail Planning Project.

CITY OF XENIA, OHIO RESOLUTION 2019 - V

EXPRESSING THE CITY OF XENIA’S SUPPORT FOR THE GREENE COUNTY MASTER

TRAIL PLANNING EFFORT WHEREAS, Greene County is home to over sixty-eight (68) miles of paved multi-use trails, thirty-six (36) miles of river trails and a wide variety of hiking, mountain bike and equestrian trails that are part of the nation’s largest paved trail network; WHEREAS, more than one million individuals, both local residents and visitors, annually utilize Greene County’s growing paved trails network, and Greene County’s municipalities have extraordinary opportunities with the Ohio to Erie Trail, connecting Cincinnati to Cleveland, and the Great American Rail-Trail initiative, a cross-country trail that connects Washington DC to Washington State; WHEREAS, there is a desire to develop a unified vision for trail development among partnering local governments, Greene County Parks and Trails, Regional Planning and Coordinating Commission of Greene County, Miami Valley Regional Planning Commission and other stakeholders; WHEREAS, the City of Xenia recognizes the benefits of trails and trail planning, which include:

• Creating healthy, thriving communities; • Revitalizing neighborhoods and increasing property values; • Promoting economic development and growth; • Providing safe recreational and transportation opportunities for all ages and abilities; • Helping to retain and attract residents and businesses; • Closing gaps in the trails network; • Increasing individual choice of travel mode and facilitating active transportation; • Reducing roadway congestion and improving air quality; • Enabling extension of valuable infrastructure into rural areas such as water/sewer,

broadband/fiber and other utilities; and WHEREAS, trails support the health, safety and wellbeing of the general public within and surrounding our community; NOW, THEREFORE, THE CITY OF XENIA HEREBY RESOLVES, at least four (4) members of the City Council concurring, that:

Section 1. The City of Xenia proclaims its full support of the efforts of Greene County Parks and Trails and Regional Planning and Coordinating Commission to develop a Greene County Master Trails Plan, and its intent to participate in the planning process and provide assistance within the capacity of its resources.

Section 2. It is hereby found and determined that all formal actions of this Council concerning and relating to the passage of this Resolution were adopted in an open meeting of this Council, and that all deliberations of this Council that resulted in this formal action were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code.

Section 3. This Resolution shall become effective as of August 8, 2019.

Resolution 2019-V Page 2 of 2

Introduced: July 25, 2019 Passed: Michael D. Engle President, Xenia City Council Attest: Michelle D. Johnson City Clerk


First Reading: July 25, 2019 2nd Reading & Vote: August 8, 2019 Effective Date: August 8, 2019 Agenda Item: Resolution 2019-W

AUTHORIZING THE EXPENDITURE OF $10,000 IN ECONOMIC DEVELOPMENT REVOLVING LOAN FUND PROGRAM INCOME ON THE SIMON-KENTON BRIDGES OF HOPE FIRE SUPPRESSION SYSTEM PROJECT

Submitted By: Ryan Baker, Community Development Coordinator Presented By: Brent W Merriman, City Manager Scope/Description: The City is a participant of the Community Development Block Grant (CDBG)

Small Cities Program, a federally funded program administered by the Ohio Development Services Agency (ODSA). The CDBG program covers a broad range of planning, community improvement, and housing related activities primarily designed to benefit low- and moderate-income persons, aid in the prevention of slum and blight, or meet an urgent need within the community.

As a result of past CDBG grant programs, the City receives money from loans

made by the City into its Economic Development Revolving Loan Fund (ED RLF), commonly referred to as Program Income. The City is responsible for reinvesting the Program Income balance into other CDBG eligible activities.

The City has been asked to contribute $10,000 of its ED RLF Program Income in

support of the Simon-Kenton Bridges of Hope Homeless Shelter Fire Suppression Project. The project will allow the Shelter to obtain a permanent certificate of occupancy, which will allow the shelter to remain open and serve the community year-round. The additional funding for the approximately $160,000 project is coming from a matching $10,000 contribution from Greene County, an approximately $80,000 CDBG Target of Opportunity Grant awarded to the County, and various donations raised by the Shelter.

Cover Memo Attachments: None. Budgetary Impact: $10,000 in Program Income from the Economic Development Revolving Loan

Fund. Recommendation: Pass a Resolution authorizing the expenditure of ED RLF Program Income Funds

on the Bridges of Hope Fire Suppression Project.

CITY OF XENIA, OHIO RESOLUTION 2019-W

AUTHORIZING THE EXPENDITURE OF $10,000 IN ECONOMIC DEVELOPMENT

REVOLVING LOAND FUND PROGRAM INCOME ON THE SIMON-KENTON BRIDGES OF HOPE FIRE SUPPRESSION SYSTEM PROJECT

WHEREAS, the City is a participant of the Community Development Block Grant (CDBG) Small Cities Program, a federally funded program administered by the Ohio Development Services Agency (ODSA); WHEREAS, as a result of past CDBG grant programs, the City receives money from loans made by the City, into its Economic Development Revolving Loan Fund (ED RLF), commonly known as Program Income; WHEREAS, the City is required to expend the Program Income funds on planning, community improvement, and housing related activities primarily designed to benefit low- and moderate-income persons, aid in the prevention of slum and blight, or meet an urgent need within the community; and WHEREAS, the City will contribute $10,000 towards Simon-Kenton Bridges of Hope Homeless Shelter Fire Suppression Project, NOW, THEREFORE, THE CITY OF XENIA HEREBY RESOLVES, at least four (4) members of the City Council concurring, that:

Section 1. The City Manager and/or the Finance Director are hereby authorized to expend $10,000 in Program Income from the Economic Development Revolving Loan Fund on the Simon-Kenton Bridges of Hope Homeless Shelter Fire Suppression Project, and to sign any documentation needed to affect such expenditure.

Section 2. It is hereby found that all formal actions of this Council concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Council, and that all deliberations of this Council that resulted in this formal action were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. Section 3. This Resolution shall become effective immediately upon its passage.

Introduced: July 25, 2019 Passed: Attest: Michael D. Engle President, Xenia City Council

Michelle D. Johnson City Clerk

XENIA CITY COUNCIL AGENDA ITEM REPORT

Meeting Date: July 25, 2019

Agenda Location: New Business

Title: Administrative Motion - Awarding the Bid and Authorizing the Purchase of

De-Icing Salt from Cargill, Inc. through the SWOP4G Program Submitted By: Chris Berger, Public Service Director/City Engineer Presenter: Brent Merriman, City Manager

Summary: In 1988, Council adopted Section 208.09 of the Codified Ordinances, which

authorizes the purchase of commodities or items through the Southwest Ohio Purchasers for Government (SWOP4G). The City has been utilizing the SWOP4G program to buy its road de-icing salt for many years. In June 2019, competitive bids from road salt suppliers were received through SWOP4G’s cooperative bidding process. The City of Xenia requested bids for the supply of up to 1,500 tons of de-icing salt for the 2019-2020 winter season.

The City of Xenia received the following two (2) bids from road salt suppliers: Cargill, Inc. $78.63/ton Compass Materials $99.93/ton As de-icing salt is ordered on an as-needed basis, if it is later determined that the

entire estimated tonnage of 1,500 is needed, the cost would be $117,945.00. Item Report Attachment(s): SWOP4G Bid Tabulation Budgetary Impact: Account # 221-1441-54246 $120,000.00 Account # 222-1441-54246 $40,000.00 TOTAL $160,000.00

Recommendation: It is the recommendation of City staff that Council award the de-icing road salt bid for 2019-2020 winter season to Cargill, Inc., as the lowest and best bid, pursuant to the SWOP4G cooperative bidding program; and further authorize the Public Service Department to purchase de-icing salt from Cargill, Inc., at the awarded bid price of $78.63 per ton.

XENIA CITY COUNCIL AGENDA ITEM REPORT

Meeting Date: July 25, 2019

Agenda Location: New Business

Title: Administrative Motion – Authorizing the City Manager to Enter Into an

Agreement for EMS Billing Services with ImageTrend Submitted By: Jared Holloway, Assistant City Manager Presenter: Brent Merriman, City Manager

Summary: In 2002, the City entered into an agreement with Med3000 (now Change

Healthcare) for billing of the EMS services provided by the City’s Fire Division. The City voluntarily offers this EMS services to residents and is statutorily allowed to bill users for the services rendered. This billing service has been done by outside billing agencies at rates ranging from 5.5%-6.9% over the years.

In April of this year, staff published an RFP for EMS billing services and

received seven qualified responses. Through a review and interview process, staff recommends we move forward with ImageTrend for EMS billing services, to be provided to the City at a rate of 4.5%. This rate was the lowest rate received, and ImageTrend provided a high level of confidence in terms of Medicaid/Medicare compliance that staff was seeking. ImageTrend currently provides software for documentation of patient care services, and the City has had a good experience with them to date. At a later date and in conjunction with this billing vendor change, staff plans to bring back several policy recommendations for City Council’s consideration in regard to the City’s policy on EMS billing.

Staff recommends the City Council authorize the City Manager to enter into an

agreement with ImageTrend for billing services, which will subsequently allow the City Manager to provide cancelation notice to Change Healthcare, our current billing services provider. Attached is a draft Agreement, which is still subject to further negotiation and final amendments.

Item Report Attachment(s): Draft EMS Billing Agreement Budgetary Impact: 4.5% of EMS Revenue Recommendation: It is the recommendation of staff that Council authorize the City Manager to

enter into an agreement with ImageTrend for EMS billing services, upon the terms and conditions as are approved by the Law Director.

City of Xenia

7/25/2019Schedule of Bills

Amount Account Number Invoice # Invoice Date Vendor Name DescriptionAG-PRO

-$177.51 709-1446-54505P082592019-06-10 SEAT ASSY/RETURN V1513$197.01 709-1446-54505P089882019-06-22 HYD FLUID/ANTIFREEZE V1226

$19.50Total for VendorAIM MEDIA MIDWEST OPERATING LLC

$477.86 101-1553-53290900669022019-06-28 LEGL NTC X 2-OHLEN BAKER BARN$477.86Total for Vendor

ACME SPRING HEAVY DUTY$433.50 612-1331-54299227812019-07-02 SPRINGS/BOLTS/WASHERS$433.50Total for Vendor

ADVANCED WILDLIFE MGMT$2,000.00 101-1001-5329064012019-07-02 JULY NUISANCE ANIMAL REMOVAL$2,000.00Total for Vendor

AMERICAN HEALTH HOLDING INC$333.20 711-1773-53290JULY2019-07-10 JULY TELE-DOC$333.20Total for Vendor

AQUA FALLS BOTTLED WATER$43.16 612-1331-542994139392019-07-03 DISTILLED WATER$14.85 708-1008-542993497922019-06-03 WATER X 3

$3.90 708-1008-542993765632019-06-17 WATER X 2/BOTTLE RETURN$4.00 708-1008-535213497922019-06-03 WATER COOLER RENTAL

$65.91Total for VendorAUTOMOTIVE DIST WAREHOUSE

$131.04 709-1446-54505158817932019-07-08 ANTIFREEZE$131.04Total for Vendor

BNR INC$3,638.00 611-1337-542990024658-IN2019-01-02 PUMP TUBES/FITTINGS

$530.00 611-1337-542990024658-IN2019-01-09 PUMP TUBE/FITTINGS$19.30 611-1337-542990024658-IN2019-01-02 PUMP TUBE END

-$530.00 611-1337-542990024889-CM2019-06-24 FREIGHT CREDIT$3,657.30Total for Vendor

BOUND TREE MEDICAL LLC$1,002.93 270-1225-54299832578612019-06-28 PATIENT CABLES/SENSOR$1,002.93Total for Vendor

BRENNAMAN PEST SOLUTIONS LLC$80.00 270-1225-532907/2/192019-07-02 PEST CONTROL STA 1/2$80.00Total for Vendor

BUCKEYE BUSINESS SOLUTIONS$923.75 710-1010-53290735032019-05-29 BIWEEKLY MAINT$946.25 710-1010-53290737662019-06-28 BIWEEKLY MAINT$352.50 710-1010-53290736262019-06-13 BIWEEKLY MAINT

$2,222.50Total for VendorCARR SUPPLY XENIA

$291.96 101-1557-54299S51098302019-06-29 FAUCET W/SHIPPING$291.96Total for Vendor

CHANGE HEALTHCARE PRACTICE MGMT SOL$5,330.01 270-1006-53290476222019-06-26 MAY EMS BILLING-XENIA CITY$5,330.01Total for Vendor

CINTAS CORPORATION LOC G62$26.44 221-1441-5329040249913862019-07-02 UNIFORM SVC-MAINT/LABORER$26.44 221-1441-5329040255641682019-07-10 UNIFORM SVC-MAINT/LABORER

$7.19 613-1333-5329040249913862019-07-02 UNIFORM SVC-MAINT/LABORER$7.19 613-1333-5329040255641682019-07-10 UNIFORM SVC-MAINT/LABORER


1

Amount Account Number Invoice # Invoice Date Vendor Name Description$14.72 709-1446-5329040249912622019-07-02 UNIFORM SVC-2 EMPLOYEES$14.72 709-1446-5329040255639982019-07-10 UNIFORM SVC-2 EMPLOYEES


$72.90 101-1018-5329040253795962019-07-08 MAT SVC$72.90 101-1018-5329040248762912019-07-01 MAT SVC$48.58 612-1331-5329040249912732019-07-02 MAT/UNIFORM SVC-6 EMPLOYEES$48.58 612-1331-5329040255640682019-07-10 MAT/UNIFORM SVC-6 EMPLOYEES$44.69 611-1337-5329040249866962019-07-02 MAT/UNIFORM SVC-7 EMPLOYEES$44.69 611-1337-5329040255571652019-07-10 MAT/UNIFORM SVC-7 EMPLOYEES$45.50 101-1009-5329040248762612019-07-01 MAT SVC$42.50 101-1009-5329040253795942019-07-08 MAT SVC

$2.76 222-1441-5329040249913862019-07-02 UNIFORM SVC-LABORER$2.76 222-1441-5329040255641682019-07-10 UNIFORM SVC-LABORER

$19.40 612-1336-5329040249917642019-07-02 MAT/UNIFORM SVC-2 EMPLOYEES$19.40 612-1336-5329040255644922019-07-10 MAT/UNIFORM SVC-2 EMPLOYEES

$8.50 101-1557-5329040254103772019-07-09 MAT SVC$8.50 101-1557-5329040249831362019-07-02 MAT SVC

$28.50 709-1447-5329040249830582019-07-02 MAT SVC$28.50 709-1447-5329040254103162019-07-09 MAT SVC$38.51 611-1338-5429940255641682019-07-10 UNIFORM SVC-MAINT/LABORER$38.51 611-1338-5429940249913862019-07-02 UNIFORM SVC-MAINT/LABORER$11.92 614-1340-5329040249913862019-07-02 UNIFORM SVC-MAINT$11.92 614-1340-5329040255641682019-07-10 UNIFORM SVC-MAINT

$831.62Total for VendorCINTAS CORPORATION

$15.41 101-1442-5429950142251542019-07-10 BANDAGES$25.68 614-1340-5429950142251542019-07-10 OINTMENT$38.52 612-1332-5429950142251542019-07-10 LENS WIPES$38.52 611-1338-5429950142251542019-07-10 EYE DROPS$12.84 613-1333-5429950142251542019-07-10 EARPLUGS

$101.13 709-1446-5429950142251532019-07-10 DISINFECTANT/BANDAGES$38.52 221-1441-5429950142251542019-07-10 DISINFECTANT

$140.96 611-1337-5329050142251562019-07-10 BANDAGE/IB/EYE DROPS$411.58Total for Vendor

COMMUNITY MERCY OCC HEALTH & MEDICINE$3.76 101-1442-53290451312019-06-28 PRE-EMPL PHYSICAL-J PITSTICK

$22.58 221-1441-53290451312019-06-28 PRE-EMPL PHYSICAL-J PITSTICK$7.52 709-1446-53290451312019-06-28 PRE-EMPL PHYSICAL-J PITSTICK$3.76 613-1333-53290451312019-06-28 PRE-EMPL PHYSICAL-J PITSTICK

$18.82 612-1331-53290451312019-06-28 PRE-EMPL PHYSICAL-J PITSTICK$15.06 612-1336-53290451312019-06-28 PRE-EMPL PHYSICAL-J PITSTICK$22.58 612-1332-53290451312019-06-28 PRE-EMPL PHYSICAL-J PITSTICK$41.40 611-1338-53290451312019-06-28 PRE-EMPL PHYSICAL-J PITSTICK

$7.52 614-1340-53290451312019-06-28 PRE-EMPL PHYSICAL-J PITSTICK$143.00Total for Vendor

CONTRACT SWEEPERS & EQUIPMENT$469.65 709-1446-54505I00326162019-07-03 INSPECTION DOORS/SEALS V1738$469.65Total for Vendor

D AND D PROPERTY MAINTENANCE$100.00 101-1553-532904088832019-06-28 PVT PROP TRASH REM-511 CENTER$150.00 101-1553-532904088812019-06-27 PVT PROP TRASH REM-303 TAYLOR

$1,000.00 101-1553-532904088802019-06-25 PVT PROP TRASH REM-454 CENTER$125.00 101-1553-532904088822019-06-28 PVT PROP TRASH REM-194 JEFFRSN

$1,375.00Total for VendorDE LAGE LANDEN FINANCIAL SERVICES

$1,880.37 710-1010-53521642239422019-07-06 JULY COPIER LEASE$1,880.37 710-1010-53521639307562019-06-08 JUNE COPIER LEASE$3,760.74Total for Vendor

D&M AUTO PARTS$87.85 709-1446-5450557392019-07-08 PINTLE MOUNT V1738

2

Amount Account Number Invoice # Invoice Date Vendor Name Description$87.85Total for Vendor

D & S AUTO PARTS INC$7.24 709-1446-54505437312019-07-08 OIL FILTER

$29.35 709-1446-54505441882019-07-12 HYD/AIR/OIL FILTERS-$7.59 709-1446-54505437332019-07-08 OIL FILTER RETURN$13.79 709-1446-54505438942019-07-09 SWITCH

$333.10 709-1446-54505435092019-07-03 BATTERY/CORE V1306$35.95 709-1446-54505440992019-07-11 LOWER BALL JOINT V1220

$4.49 709-1446-54505442062019-07-12 BULBS$11.58 709-1446-54505437122019-07-08 OIL FILTERS

$104.96 709-1446-54505438452019-07-09 FUEL/OIL FILTERS$31.88 709-1446-54505434092019-07-02 GEAR FLEX$67.56 709-1446-54505434482019-07-03 AIR/OIL FILTERS/PLUGS

$135.49 709-1446-54505431152019-06-27 OIL/FUEL FILTERS/STROBE$34.99 709-1446-54505432912019-07-01 COMPRESSION TESTER V2150

-$31.88 709-1446-54505435532019-07-05 GEAR FLEX RETURN$5.27 270-1225-54505435272019-07-03 TAPE

$776.18Total for VendorA E DAVID COMPANY

$59.95 270-1225-54201204513-012019-06-25 CAP-B DALTON$59.95 270-1225-54201205021-012019-06-25 CAP-S BURROWS$59.95 270-1225-54201204802-012019-06-25 CAP-K DUDLEY$68.90 270-1225-54201205320-012019-06-25 CAP/STRAP-B STRUNK$59.95 270-1225-54201205272-022019-06-25 CAP-M STALEY

$296.30 270-1225-542012105232019-06-25 SHIRTS/GARRISON BELT-ROTH$10,534.25 270-1225-542012110722019-06-25 DEPARTMENT UNIFORM SHIRTS/CAPS

$59.95 270-1225-54201205023-032019-06-25 CAP-D O'MALLEY$119.40 270-1221-54201209623-042019-06-25 BADGE-J BURRELL$119.40 270-1221-54201209622-042019-06-25 BADGE-Z MOORE

$11,438.00Total for VendorDAYTON PARTS COMPANY

$225.08 709-1446-545053337972019-06-28 BATTERY X 2$225.08Total for Vendor

DAYTONA MILLS INC$1,335.00 614-1340-54299574852019-06-17 24" STORM PIPE$1,335.00Total for Vendor

HAROLD DELANEY JR$408.00 101-1442-532908685432019-06-29 JUNE ARBORIST/CONSULT SVCS$408.00Total for Vendor

DETROIT TIRE SALES$539.36 709-1446-545056500951522019-07-08 4 TIRES V1102

$1,576.20 709-1446-545056500944782019-06-19 4 TIRES/VALVE STEMS V3078$260.00 709-1446-537406500944782019-06-19 MOUNT/BALANCE TIRES V3078

$22.95 709-1446-537406500951682019-07-08 FLAT REPAIR V1108$22.95 709-1446-537406500949492019-06-28 FLAT REPAIR V1802$25.00 709-1446-537406500949482019-07-01 FLAT REPAIR V1402

$159.95 709-1446-537406500951522019-07-08 MOUNT TIRES/ALIGNMENT V1102$22.95 709-1446-537406500951612019-07-08 FLAT REPAIR V1101

$2,629.36Total for VendorDATA YARD

$1,203.00 710-1010-532904105662019-05-28 6/15-7/15 INTERNET SVC$1,203.00 710-1010-532904113352019-06-26 7/15-8/15 INTERNET SVC$2,406.00Total for Vendor

ELAN FINANCIAL SERVICES$82.76 101-1004-5429981732019-06-04 FOOD-CITIZENS ACADEMY$27.00 101-1004-5429960762019-05-28 FOOD-CITIZENS ACADEMY$24.92 101-1004-5429982472019-06-13 FOOD-CITY COUNCIL$39.00 101-1013-5329010088022019-06-05 JUNE ISSUU$45.96 270-1225-5429922216482019-06-13 DRONE DECALS$81.00 270-1221-53740P150090942019-05-28 12 BATTERIES-ROBOT BATTERY REP$41.87 101-1013-521106719552019-06-18 LUNCHEON-GR CO PUB HEALTH-NNO

3

Amount Account Number Invoice # Invoice Date Vendor Name Description$159.00 710-1010-5211020377662019-06-19 2019 GLOBAL LEADERSHIP SUMMIT

$1.64 101-1553-539306762019-05-29 CERTIFICATE OF MAILING-GRASS$2.05 101-1553-539300402019-06-11 CERTIFICATE OF MAILING-GRASS$6.15 101-1553-539306582019-05-28 CERTIFICATE OF MAILING-GRASS$2.05 101-1553-539300582019-05-30 CERTIFICATE OF MAILING-GRASS$1.64 101-1553-539308062019-06-13 CERTIFICATE OF MAILING-GRASS$3.28 101-1553-539309472019-05-24 CERTIFICATE OF MAILING-GRASS$2.90 101-1553-539302592019-06-21 CERTIFICATE OF MAILING-GRASS$4.51 101-1553-539309772019-05-31 CERTIFICATE OF MAILING-GRASS$1.64 101-1553-539301202019-06-04 CERTIFICATE OF MAILING-GRASS$1.23 101-1553-539301932019-06-17 CERTIFICATE OF MAILING-GRASS$4.92 101-1553-539307982019-06-13 CERTIFICATE OF MAILING-GRASS$1.64 101-1553-53930852019-06-14 CERTIFICATE OF MAILING-GRASS$2.46 101-1553-539308472019-06-20 CERTIFICATE OF MAILING-GRASS$6.30 101-1553-539309762019-05-31 CERTIFICATE OF MAILING-GRASS$5.76 101-1553-539301382019-06-05 CERTIFICATE OF MAILING-GRASS$2.87 101-1553-539302222019-06-19 CERTIFICATE OF MAILING-GRASS$2.90 101-1553-539302822019-06-24 CERTIFICATE OF MAILING-GRASS

$159.00 101-1005-5211020377662019-06-19 2019 GLOBAL LEADERSHIP SUMMIT$54.51 710-1010-5329015022502152019-06-02 DOMAIN RENEWAL$46.55 710-1010-5429981106062019-06-04 LAPTOP BATTERY

$738.41 710-1010-542994465492019-06-04 MICR TONER X 2$159.00 101-1550-5211020377662019-06-19 2019 GLOBAL LEADERSHIP SUMMIT

$12.69 101-1001-5211043912019-05-31 LUNCH-PROSP SUMMIT$8.57 101-1001-5211035562019-05-30 LUNCH-PROSP SUMMIT

$30.00 101-1001-5211013962019-05-30 BAGGAGE-PROSP SUMMIT$30.00 101-1001-5211045722019-06-03 BAGGAGE-PROSP SUMMIT

$159.00 101-1011-5211020377662019-06-19 2019 GLOBAL LEADERSHIP SUMMIT$24.99 270-1221-53290SP370864542019-06-07 SIMPLISAFE MNITR-34 S ALLISON

$7.48 270-1221-532905357512912019-05-28 ALARM SYSTEM PHONE$318.00 270-1225-5211020377662019-06-19 2019 GLOBAL LEADERSHIP SUMMIT$159.00 101-1002-5211020377662019-06-19 2019 GLOBAL LEADERSHIP SUMMIT$418.90 101-1004-5211028312019-05-30 LODGING-PROSP SUMMIT

$30.00 101-1004-5211013962019-05-30 BAGGAGE-PROSP SUMMIT$477.00 101-1004-5211020377662019-06-19 2019 GLOBAL LEADERSHIP SUMMIT

-$418.90 101-1004-5211086692019-05-30 LODGING CREDIT-PROSP SUMMIT$9.87 101-1004-5211035562019-05-30 LUNCH-PROSP SUMMIT

$30.00 101-1004-5211045722019-06-03 BAGGAGE-PROSP SUMMIT$14.04 101-1004-5211043912019-05-31 LUNCH-PROSP SUMMIT

$159.00 101-1007-5211020377662019-06-19 2019 GLOBAL LEADERSHIP SUMMIT$534.98 270-1221-52110RO1BD9WJ8Y2019-06-02 LODGING-OTOA CONF X2$477.00 270-1221-5211020377662019-06-19 2019 GLOBAL LEADERSHIP SUMMIT

$1,270.00 270-1221-5211032352019-06-19 CALEA CONF REG-SHAW/STACY$534.98 270-1221-52110RO19684VUB2019-06-02 LODGING-OTOA CONF-STUTES

$75.00 101-1551-521109672675962019-06-13 HERITAGE OHIO WORKSHOP-DESIGN$21.00 101-1551-52110104972019-06-20 LUNCH-HERITAGE OHIO

$2.25 101-1551-54299148892019-05-31 VINYL MAP-DOWNTOWN$28.94 101-1551-5429974182019-05-29 CLIPBOARD W/STORAGE/ENVELOPES

$4.97 101-1551-5429902002019-06-07 THUMB DRIVE$170.00 203-1671-5429987962019-05-31 FISHING DERBY SUPPLIES/DOOR PRIZE

$6,301.68Total for VendorENTERPRISE FM TRUST

$397.12 361-1553-53521FBN37447562019-07-03 JULY TRUCK LEASE$397.12 361-1552-53521FBN37447562019-07-03 JULY TRUCK LEASE$794.24Total for Vendor

ERNST CONCRETE$257.00 614-1340-542991114692019-06-28 2 YD CONCRETE$385.50 611-1338-542991114692019-06-28 3YD CONCRETE$642.50Total for Vendor

EVOQUA WATER TECHNOLOGIES LLC$410.86 612-1331-532909040777142019-07-10 REGENERATION/CHG FILTERS

4


FAMILY SERVICE ASSOCIATION$99.90 101-1002-53290129762019-06-28 DEAF INTERPRETING$99.90Total for Vendor

FASTENAL COMPANY$71.82 614-1340-54299OHXEN495562019-07-12 NUTS/BOLTS/WASHERS$66.16 709-1446-54505OHXEN495342019-07-11 TARP TIES/HEAT SHRINK/STRAPS$90.69 709-1446-54505OHXEN493982019-07-01 STRAIGHT SHANK CAM

$111.09 612-1336-54299OHXEN495122019-07-10 SCREWS/WASHERS/BOLTS$339.76Total for Vendor

FEDERAL EXPRESS CORPORATION$45.09 101-1005-539306-602-124492019-07-03 SHIPPING-IOS SOLUTIONS$45.09Total for Vendor

FERGUSON WATERWORKS #527$431.54 664-1338-542996079482019-06-27 REPAIR CLAMPS$431.54Total for Vendor

FIRE APPARATUS SERVICE & REP$187.50 270-1225-53740256222019-06-20 TROUBLESHOOT ENGINE M-35

$7,496.49 270-1225-53740256232019-06-21 REPL BRAKES E-32$175.50 270-1225-53740256242019-06-21 REPL TURN SIGNAL E-32

$7,859.49Total for VendorGERMAIN AUTOMOTIVE PARTNERSHIP

$4.37 709-1446-5450596679F2019-07-08 JET KIT V1502$34.54 709-1446-5450596398F2019-06-24 SHIELD V1204$45.15 709-1446-5450596640F2019-07-05 SENSOR V1204$84.06Total for Vendor

GEYER'S OFFICE SUPPLY INC$113.15 101-1003-54299153912019-06-28 PAPER/PENS/PENCILS/FOLDERS$165.00 270-1221-54299154002019-07-02 TONER$278.15Total for Vendor

GOOD VALLEY WATER$4.95 101-1003-54299156482019-06-27 DRINKING WATER$9.90 214-1201-53521156492019-06-27 DRINKING WATER X 2

$14.85Total for VendorGFOA

$530.00 101-1006-5329020182019-07-01 CERTIFICATE APPLICATION$530.00Total for Vendor

GREENE COUNTY PUBLIC HEALTH$15,351.00 101-1001-5910270120192019-07-01 3RD QTR HEALTH SVCS$15,351.00Total for Vendor

GREENE INC DOCUMENT SOLUTIONS$33.00 101-1018-53290216742019-06-30 DOCUMENT SHREDDING$33.00 270-1221-53290216752019-06-30 DOCUMENT SHREDDING$33.00 709-1447-53290216182019-06-30 DOCUMENT SHREDDING$33.00 101-1002-53290216742019-06-30 DOCUMENT SHREDDING

$132.00Total for VendorHANDYMAN ACE HARDWARE

$19.98 221-1441-545051054532019-07-03 STAPLE GUN-$1.20 221-1441-545056-20192019-06-30 JUNE ACCOUNT DISCOUNT-$0.34 613-1333-532906-20192019-06-30 JUNE ACCOUNT DISCOUNT$98.45 270-1225-542991049472019-06-04 TAPER PINS-$0.45 270-1225-542996-20192019-06-30 JUNE ACCOUNT DISCOUNT

-$98.45 270-1225-542991049492019-06-04 TAPER PINS RETURN$2.38 270-1225-542991054352019-07-02 FASTENERS$7.49 270-1225-542991054672019-07-03 GORILLA TAPE$3.98 709-1446-545051055922019-07-11 BRACKETS V1406

-$15.55 709-1446-545056-20192019-06-30 JUNE ACCOUNT DISCOUNT$11.29 101-1442-542991054572019-07-03 SPRAY PAINT

-$20.35 101-1442-542996-20192019-06-30 JUNE ACCOUNT DISCOUNT$2.99 101-1442-542991054922019-07-05 HOSE WASHER

5

Amount Account Number Invoice # Invoice Date Vendor Name Description$14.24 221-1441-542991053682019-06-27 SPRAYER

$4.59 221-1441-542991054532019-07-03 STAPLES$10.18 101-1555-542991055192019-07-08 QUART BAGS/CLOROX WIPES-$2.88 611-1338-542996-20192019-06-30 JUNE ACCOUNT DISCOUNT$17.99 611-1338-542991056322019-07-12 CHAINSAW CHAIN

$324.00 613-6905-542991054462019-07-03 36 LOCKS KEYED ALIKE$378.34Total for Vendor

GLENN E HARNER$2,500.00 101-1442-542996/272019-06-27 BLUEGILLS/MINNOWS$2,500.00Total for Vendor

HEIL BROTHERS LAWN & GARDEN EQUIP$19.56 709-1446-54505345922019-07-02 GASKETS/O RINGS V1513$19.56Total for Vendor

HUNTINGTON PUBLIC CAP CORP$8,715.00 361-8930-562014941842019-07-01 PARK IMPROV-INTEREST

$50,000.00 361-8930-561014941842019-07-01 PARK IMPROV-PRINCIPAL$58,715.00Total for Vendor

HYLANT GROUP INC$138.00 101-1006-534202208022019-07-03 BOND RENEWAL-R DUKE 8/1/19-8/1/20$138.00Total for Vendor

JOHN A BECKER COMPANY$216.13 612-1331-54299143918912019-06-27 FUSES$135.09 612-1336-54299143918902019-06-27 FUSES$351.22Total for Vendor

JOHN DEERE FINANCIAL$59.96 612-1331-54299I680542019-06-10 WEED KILLER/PIN BREAKER

$9.98 709-1446-54505I700152019-06-12 BRACKET V1917$21.99 101-1442-54299I679352019-06-10 WEED PREVENTER

$374.70 101-1442-54299L691892019-07-08 WEED KILLER$16.99 101-1442-54299I851082019-06-28 STRAINER

$392.39 611-1337-54299I784812019-06-21 20V BATTERY/STEP BIT/SPRAYER$67.99 613-6905-54299I895812019-07-02 GRASS SEED$36.93 612-1336-54299I751142019-06-17 ANCHOR SHACKLES/EYE BOLTS

$980.93Total for VendorML JOHNSON COMPANY

$3,893.52 611-1337-54505314102019-07-03 LEVEL TRANSMITTERS$3,893.52Total for Vendor

JUST INK TEES$861.50 601-1441-54299158662019-06-10 PENS/MAG CLIPS/BALLS-FAIR BTH$861.50Total for Vendor

KJR SEWING REPAIR LLC$314.00 270-1225-537406/252019-06-25 FIRE GEAR REPAIR$314.00Total for Vendor

KEMPER CONTROLS INC$5,013.39 665-1336-55305C19062412019-06-24 75HP ABB VFD DRIVE

$17.09 665-1336-55305C19062412019-06-24 SHIPPING$5,030.48Total for Vendor

KEYBANK$65.00 710-1010-53290381-004732019-05-28 DEPOSIT BOX RENT$65.00Total for Vendor

KEY CHRYSLER JEEP DODGE$86.18 709-1446-54505928222019-07-05 HOOD STRUTS V1306$99.75 709-1446-54505927232019-06-28 LATCH V1101

$185.93Total for VendorLAWSON PRODUCTS INC

$18.50 709-1446-5450593068201172019-06-24 CABLE CLAMPS$18.50Total for Vendor

LEXISNEXIS RISK SOLUTIONS$25.00 708-1008-5329014768206302019-06-30 JUNE LOCATOR SVC-UTB$25.00 101-1007-5329014768206302019-06-30 JUNE LOCATOR SVC-TAX

6


LOWE'S COMPANIES INC$12.35 614-1340-54299198542019-07-02 13 CONCRETE BLOCKS$33.05 614-1340-54299025802019-07-09 BONDING AGENT/SEALANT

$172.62 614-1340-54299035492019-07-12 126 CAP BLOCKS$302.96 614-1340-54299015142019-07-12 56BAGS QUIKRETE

$75.23 270-1225-54299140962019-07-05 DUST MOP/TRASH BAGS/CLEANER$7.49 614-1340-54505025802019-07-09 CAULK GUN

$22.79 221-1441-54505120592019-07-01 SCRAPER$65.89 101-1442-54299119392019-07-02 POWERSTRIP/EXT CORDS

$130.05 101-1442-54299117532019-07-01 SHUTOFF VALVE/HOSES$10.08 709-1446-54505112842019-07-09 PAINT BRUSHES V1224$44.29 612-1336-54299115262019-07-11 CLEANERS/WHEEL

$8.54 101-1557-54299111992019-07-03 OUTDOOR BOX COVER$885.34Total for Vendor

LYKINS OIL COMPANY$17,273.68 709-1446-54401D588322019-07-03 7506GAL UNLEADED GASOLINE$17,273.68Total for Vendor

MKD TECHNICAL SVCS LTD$115.50 664-6200-5559919-0713-012019-07-13 INST RADIO CNTR BOXES-WELL FLD

$1,244.50 664-6200-5559919-0713-012019-07-13 INST RADIO CNTR BOXES-WELL FLD$1,360.00Total for Vendor

MVECA$4,500.00 710-1010-5329019-15262019-06-05 APR-JUN HIGH SPEED INTERNET$4,500.00Total for Vendor

MONTGOMERY CO TREASURER$1,500.00 101-1550-532907/22019-07-02 2019 DUES-BUSINESS FIRST$1,500.00Total for Vendor

MULLIN & LONERGAN ASSOCIATES INC$9,652.50 601-1441-5311171220192019-07-12 LGL SVC-FR HSNG ANLYSIS-IMPED$9,652.50Total for Vendor

OHIO ALCOHOL MONITORING SYS INC$873.00 214-1201-532956/30/20192019-06-30 MAY/JUN HOUSE ARREST SVC

$5,280.00 212-1242-532906/30/20192019-06-30 MAY/JUN ALCOHOL MONITRNG-SCRAM$6,153.00Total for Vendor

OHIO GFOA$70.00 101-1006-521102019-20202019-07-01 7/1-6/30 MEMBERSHIP-R DUKE$70.00Total for Vendor

OHIO MUNICIPAL ATTORNEYS ASSN$250.00 101-1003-52110FISHER2019-07-15 REG-LAW INSTITUTE$250.00Total for Vendor

OHIO UTILITIES PROTECTION SERV$8.00 612-1332-532901178242019-06-30 UTILITIES PROTECTION SVC$8.00 611-1338-532901178242019-06-30 UTILITIES PROTECTION SVC

$16.00Total for VendorOPEN ONLINE LLC

$36.00 101-1005-532905028232019-06-30 JUNE BACKGROUND CHECKS$36.00Total for Vendor

ORKIN EXTERMINATING CO INC$84.79 101-1009-532901805554612019-05-14 PEST CONTROL$93.69 101-1009-532901816000492019-06-07 PEST CONTROL$92.16 709-1447-532901826166642019-07-10 PEST CONTROL

$270.64Total for VendorP&R COMMUNICATIONS SERV INC

$2,578.12 270-1225-54505343342019-06-26 2 MULTI-UNIT CHARGERS$2,578.12Total for Vendor

PACE ANALYTICAL SERVICES INC$329.42 612-1336-532411952101282019-06-29 LAB TESTING

$1,317.69 612-1331-532411952101282019-06-29 LAB TESTING$522.43 611-1337-532411952101272019-06-29 LAB TESTING

7

Amount Account Number Invoice # Invoice Date Vendor Name Description$2,169.54Total for Vendor

PAYMENT SERVICE NETWORK INC$12.95 708-1008-532901972282019-07-03 JUNE PHONE PAYMENT PROCESSING$12.95Total for Vendor

DONALD R PERSON$2,500.00 251-1221-53607FOJ20192019-07-09 REPLENISH FOJ FUND$2,500.00Total for Vendor

PHILLIPS COMPANIES$207.38 614-1340-54299326472019-07-09 1.5CY CONCRETE$138.25 614-1340-54299326482019-07-09 1CY CONCRETE

$1,174.00 614-1340-54299323132019-06-30 20CY FLOWABLE FILL$128.31 614-1340-54299323122019-06-30 7.7TN GRAVEL

$1,647.94Total for VendorPHOENIX SAFETY OUTFITTERS

$520.40 270-1225-54201SI-963422019-07-08 FIRE GLOVES$520.40Total for Vendor

PICKREL BROTHERS INC$825.02 612-1331-542993368932019-06-29 CURB STOP/STIFFNERS/BASE$701.17 665-1336-553053368922019-06-28 TEE/COUPLING$367.77 665-1336-553053368932019-06-29 ADAPTER/STIFFNER/CURB BOXES$332.98 612-1336-542993368932019-06-29 CURB STOP

$2,226.94Total for VendorPOWERS KELL FUNERAL HOME INC

$870.00 101-1050-5329071120192019-07-11 INDIGENT BURIAL-L MOORE$870.00Total for Vendor

PRINTING CENTER INC$40.00 101-1001-53320454532019-07-03 BUSINESS CARDS-S MAYS$40.00 101-1004-53320454512019-07-03 BUSINESS CARDS-B MERRIMAN$80.00Total for Vendor

PROSOURCE INC$484.00 710-1010-5379212064252019-06-30 6/28-7/27 COPIER MAINT$484.00 710-1010-5379211939052019-05-28 5/28-6/27 COPIER MAINT$968.00Total for Vendor

REDDY ELECTRIC COMPANY$995.00 364-1222-55334180092019-06-28 DATA/LV WIRING-UPS PROJECT$995.00Total for Vendor

RELADYNE$416.87 709-1446-542990659523-IN2019-06-26 ANTIFREEZE/SPRAY LUBRICANT$416.87Total for Vendor

REYNOLDS FARM EQUIPMENT$90.12 709-1446-54505P671262019-06-27 CAP/TRIMMER LINE V1599$90.12Total for Vendor

RON TURLEY ASSOCIATES INC$2,297.79 709-1446-53792551252019-05-14 5/1-4/30 RTA SOFTWARE UPGRADE$2,297.79Total for Vendor

RUMPKE OF OHIO INC$6,379.43 613-1333-5329030233862019-06-19 JUNE STREET SWEEPER DUMPSTER$1,050.00 203-1671-532903821322019-07-02 PORTABLE TOILETS-FIREWORKS

$123,197.72 613-1335-5326130233782019-06-19 JUNE REFUSE COLLECTION$1,125.55 613-1335-5326130235662019-06-19 JUNE 40YD DUMPSTER

$131,752.70Total for VendorSAL CHEMICAL

$3,729.00 611-1337-542991924542019-07-09 6200LB ORTHOPHOSPHATE$3,729.00Total for Vendor

JEFF SCHMITT AUTO GROUP$16.38 709-1446-5450513343P2019-07-03 CONNECTORS V1203$16.38Total for Vendor

SECURITY FENCE GROUP INC$264.91 221-1444-53740S-31862019-07-09 TRAF SIG REP-MAIN/PATTON$264.91Total for Vendor

8

Amount Account Number Invoice # Invoice Date Vendor Name DescriptionSHARP BUSINESS SYSTEMS

$65.71 710-1010-5379290020117242019-06-06 JUNE FINANCE COPIER MAINT$65.71 710-1010-5379290020793902019-07-06 JULY FINANCE COPIER MAINT

$131.42Total for VendorSMART BILL LTD

$863.90 708-1008-5329037783-S2019-06-28 JUNE UTILITY BILLS$59.46 710-1008-5329037783-S2019-06-28 JUNE SERVICE FEE-ONLINE VIEW

$4,249.05 708-1008-5393037783-S2019-06-28 JUNE UTILITY BILLS POSTAGE$5,172.41Total for Vendor

SNAP ON INDUSTRIAL$17.42 709-1446-54505398341552019-05-08 IMPACT SOCKET V2150$41.83 709-1446-54505398676182019-05-11 IMPACT/TORQUE SOCKETS V2150$59.25Total for Vendor

SOLUPAY PAYMENT SOLUTIONS$2,444.00 708-1008-5329048802019-06-30 JUNE UTB CREDIT CARD FEES

$358.52 101-1007-5329048802019-06-30 JUNE TAX CREDIT CARD FEES$2,802.52Total for Vendor

SOUND COMMUNICATIONS INC$1,662.44 709-1447-5329019-12112019-06-28 INSTALL CARD READER-PSC GATE$1,662.44Total for Vendor

STAPLES BUSINESS ADVANTAGE$64.84 101-1002-5429934178871492019-06-29 PENS/CLOROX WIPES/BINDERS$64.84Total for Vendor

STOOPS FREIGHTLINER INC$343.12 709-1446-54505X3052007882019-07-10 COMPRESSOR/DRIER V1414

$93.63 709-1446-54505X3051998102019-06-29 FILTER/SEALS$436.75Total for Vendor

STRYKER MEDICAL$93.44 270-1225-532902706989M2019-06-26 INST PWR COT ARM GUARD KIT

$331.83 270-1225-532902707010M2019-06-26 TRANSFER LOCK PLATE/PIN KIT$43.75 270-1225-532902707000M2019-06-26 INST PWR COT ARM GRIPS

$331.83 270-1225-532902706998M2019-06-26 TRANSFER LOCK PLATE/PIN KIT$800.85Total for Vendor

STUDIO B SIGNS$1,050.00 365-1018-53290588022019-07-03 CITY OF HOSPITALITY SIGN$1,050.00Total for Vendor

TJ's PROPERTY MANAGEMENT LLC$285.75 101-1553-5322549652019-06-25 PRIVATE LOT MOWING X9

$1,619.25 101-1553-5322549642019-06-29 PRIVATE LOT MOWING X51$1,905.00Total for Vendor

TRAME MECHANICAL$1,579.00 611-1337-53740898862019-06-26 BOILER STARTUP$1,579.00Total for Vendor

US BANCORP$17,126.02 364-1221-561813890512932019-06-30 RADIO/CONSOLES-PRINCIPAL$58,261.30 364-1225-561813890512932019-06-30 FIRE PUMPER/RADIOS-PRINCIPAL$26,735.86 364-1222-561813890512932019-06-30 RADIO/CONSOLES-PRINCIPAL

$765.76 364-1222-562813890512932019-06-30 RADIO/CONSOLES-INTEREST$490.52 364-1221-562813890512932019-06-30 RADIO/CONSOLES-INTEREST

$1,668.74 364-1225-562813890512932019-06-30 FIRE PUMPER/RADIOS-INTEREST$105,048.20Total for Vendor

USA BLUEBOOK 924577$79.74 612-1332-542999442932019-07-09 GLOVES$53.16 614-1340-542999442932019-07-09 GLOVES$53.16 221-1441-542999442932019-07-09 GLOVES

$351.72 611-1338-542999442932019-07-09 SAFETY GLASSES/GLOVES$537.78Total for Vendor

VALLEY ASPHALT CORPORATION$665.34 611-1338-5429995268997RI2019-07-09 8.53TN ASPHALT$795.60 611-1338-5429995269025RI2019-07-09 10.2TN ASPHALT

9

Amount Account Number Invoice # Invoice Date Vendor Name Description$1,545.96 611-1338-5429995263408RI2019-06-28 19.8TN ASPHALT

$948.48 611-1338-5429995269009RI2019-07-09 12.2TN ASPHALT$948.48 611-1338-5429995269017RI2019-07-09 12.2TN ASPHALT

$42.90 221-1441-5429995263395RI2019-06-28 .55TN ASPHALT$43.68 221-1441-5429995267011RI2019-07-02 .56TN ASPHALT

$122.46 221-1441-5429995267003RI2019-07-02 1.57TN ASPHALT$5,112.90Total for Vendor

VAN KLEY & WALKER LLC$549.32 101-1552-5329064912019-06-10 LEGAL SRVS-249 SYCAMORE$549.32Total for Vendor

VOCALINK INC$61.30 101-1002-53290542032019-06-28 LANGUAGE INTERPRETING SVCS$61.30Total for Vendor

WC STOREY & SON INC$727.00 709-1446-545051275242019-07-01 FUEL PUMP V2150$341.65 709-1446-537401275242019-07-01 REPAIR FUEL PUMP V2150

$1,068.65Total for VendorWS ELECTRONICS LLC

$2,453.60 270-1225-53740140442019-07-08 4/1-3/31 TORNADO SIREN MAINT$1,550.00 710-1010-53792141262019-06-04 6/12-7/11 EXALT SUPPORT

$300.00 270-1222-53290141642019-07-03 REPROGRAM RADIO CONSOLES HEADS$200.00 270-1222-53290141622019-07-03 HEADSET WIRING X 2

$4,503.60Total for VendorWALMART COMMUNITY

$7.76 270-1225-5429965462019-06-24 WALL CLOCK X 2$143.97 270-1225-5429916952019-07-02 HARD DRIVE X 2

$77.82 270-1225-5429923302019-07-05 WATER NOZZLE/BLENDER-$44.60 612-1332-5429940802019-07-05 GATORADE RETURN$44.60 612-1332-5429981962019-07-02 GATORADE

$8.96 612-1332-5429988322019-07-05 GATORADE$41.78 612-1332-5429940812019-07-05 GATORADE

-$159.00 270-1222-5429920692019-06-21 MICROWAVE RETURN$186.91 270-1222-5429960082019-06-20 MICROWAVE/SWIFFER SWEEPER$129.32 270-1222-5429967072019-06-21 MICROWAVE/FLOOR CLEANER

$8.96 611-1338-5429988322019-07-05 GATORADE-$14.88 611-1338-5429940802019-07-05 WATER RETURN$14.88 611-1338-5429981962019-07-02 WATER$14.88 611-1338-5429940812019-07-05 WATER

$114.16 270-1221-5429997012019-07-12 SCISSORS/POSTITS/TONER$27.24 270-1221-5429997042019-07-12 BINDERS/STAPLER

$602.76Total for VendorWARREN FIRE EQUIPMENT INC

$94.00 270-1225-54299IN13544032019-06-28 4 HELMET CHIN STRAPS$94.00Total for Vendor

WEST PAYMENT CENTER$217.30 101-1003-532908406108662019-07-04 6/5-7/4 LIBRARY PLAN CHGS$398.99 101-1003-532908405242512019-07-01 JUNE INFORMATION CHGS$616.29Total for Vendor

WOODHULL LLC$70,492.05 363-1002-53290INV4123592019-06-30 DOCUMENT IMAGING/SHREDDING$70,492.05Total for Vendor

XEROX CORPORATION$22.00 709-1446-537920973282342019-07-01 JULY COPIER MAINT AGREE$22.00Total for Vendor

IMPREST CASH PLANNING & ZONING$26.93 101-1553-53607PC19-392019-06-28 DEMOLITION PERMIT$26.93Total for Vendor

IMPREST CASH ENG DEPARTMENT$8.30 101-1555-53930PC19-412019-07-01 POSTAGE-PTI APPLICATION

$17.99 221-1441-54299PC19-402019-07-01 SIGN BOARD PLUG HOLDER

10

Amount Account Number Invoice # Invoice Date Vendor Name Description$0.70 101-1555-53320PC19-422019-07-01 COPIES-RECORDER'S OFFICE

$26.99Total for VendorPETTY CASH UTILITY BILLING

$30.00 270-1221-52110PC19-432019-06-26 FUEL-DARE CONF$30.00Total for Vendor

$548,720.94

11

city council meeting agenda july 25, 2019

Documents