citizens charter - department of agriculture
TRANSCRIPT
We, the officials and employees of the Department of Agriculture Regional Field Office IX,
with the help of Almighty God, do hereby pledge
To commit and dedicate ourselves in the performance of our sworn duties within the bounds of all laws guaranteeing the speedy delivery of our frontline services
most particularly with RA 9485 as enshrined in this Citizen’s Charter.
We can competently and proactively steer the agriculture and rural development program in synergy with local governments, the private sector, external markets,
civil society, small producers and their communities, and other national and international partner and endeavor to make the agriculture sector
competitive, viable, efficient and sustainable, sustain faithfully the provision
of timely support services and technical assistance in
the implementation of AgriPinoy Programs
In the pursuit of Enhanced Food Security
Improved Poverty Alleviation And Social Equity,
Enhanced Income and Profitability, Sustainable Development,
Enhanced Global Competitiveness, and People Empowerment
(Employment & Knowledge)
MANDATE The Department of Agriculture is the principal agency of the Philippine Government of agricultural growth and development in the rural areas.
In pursuit of this, it provides the policy framework, helps direct public investment, and in partnership with local government units (LGUs), provides the
support necessary to make agriculture, and agri-based enterprises profitable, and to help spread the benefits of development to the poor, particularly those in the rural
areas.
VISION Competitive, sustainable and technology-based agriculture and fishery sector, driven
by productive and progressive farmers and fisherfolk, supported by efficient value chains, and well-integrated in the domestic and international markets,
contributing to inclusive growth and poverty reduction.
MISSION To help empower the small farming and fishing communities and the private sector, to increase farmer’s income, to generate employment, and to achieve greater food
sufficiency and stabilize prices of basic commodities.
DEPARTMENT OF AGRICULTURE REGIONAL FIELD OFFICE NO. IX
ZAMBOANGA PENINSULA
FRONTLINE SERVICES TRANSACTION CLIENTS FEES REQUIREMENTS SCHEDULE OF SERVICES PROCEDURES PROCESSING TIME PERSONNEL INCHARGE
ADMINISTRATIVE AND FINANCE DIVISION (AFD)
PERSONNEL SECTION
On-the-Job (OJT) trainings for college
graduating students
Professors/Instructors/college
students
None Letter of intent from
Professors/Instructor
s
Any working day > Professor/instructor/college students inquires availability of slots for OJTs thru the Chief
Admin. Officer/HR officer
5-10 minutes
Chief Admin Officer/HR Officer
> If slots are available, Chief Admin Officer refers to
HR Officer for schedule / assignment.
5-10 minutes
Chief Admin Officer/HR Officer
> Professors/students are informed of the schedule 5-10 minutes Chief Admin Officer/HR Officer
Issuance of service records Active/separated/transferred
employees
None
None Any working day
> Concerned person files request in the logbook 10-15 minutes
HR Staff
Active/separated/transferred
employees
> Wait/Return print out/signed copy
Issuance of certificate of employment None None Any working day > Concerned person files request in the logbook 10-15 minutes HR Staff
> Wait/Return print out/signed copy Issuance of leave credit balance
Devolved LGU personnel
None
None
Any working day > Concerned person files request in the logbook or sends
request letter
within the day
HR Staff
CASHIER UNIT
> Return/mail print out/signed documents
Payment of Veterinary Health
Certificate or Veterinary
Inspection Fee
Exporters/Importers
Depending on the
commodit
y &
Note from Veterinary Quarantine Services
(VQS) personnel on the
type and amount of
payment
Any working day
> Client secures note from VQS personnel and submits
to cashier unit with corresponding payment
5 minutes Cashier staff
> Cashier issues OR to client 5 minutes Cashier
> Client returns to VQS office and submits OR
for photocopy for file of the office
5 minutes VQS staff
Submission of OR by suppliers
from payments made by DA thru
ADA
Suppliers
None
None
Any working day
> Suppliers submit OR to Cashier. Cashier
provides photocopy of paid voucher
5 - 10 minutes
Cashier & Staff
Withdrawal of cheque
Suppliers or his duly authorized
representative
None
Official Receipt/Valid ID
One (1) day after issuance of
advice of check encashment
from banking institution
> Authorized representative presents valid ID
5-10 minutes
Cashier & Staff
> Cashier staff releases cheque 5 minutes Cashier & Staff
> Authorized representative signs in the
voucher (received payment box) and date
claimed
5 minutes
Cashier & Staff
> Authorized representative issues Official Receipt
to corresponding amount received
5 minutes
Cashier
Payment of bid documents
Suppliers/Bidders
depending
on the
Approved
Budget
Contract
(ABC)
Prescribed form (letter of intent)
secured from the BAC office
Any working day
> Client brings payment with filled up form to Cashier.
Cashier issues corresponding OR. Client returns to BAC
office to give back the letter of intent for file and OR
for BAC staff to record OR number.
5-15 minutes
Cashier/BAC staff
TRANSACTION CLIENTS FEES REQUIREMENTS SCHEDULE OF SERVICES PROCEDURES PROCESSING TIME PERSONNEL INCHARGE
INFORMATION SECTION
Provision of information materials Farmers/Students/LGUs None Any valid ID Any working day > Client requests for information material and signs in
the logbook. 5 minutes RIO/Information Staff
> Information staff provides available
information materials
5 minutes RIO/Information Staff
Research work at DA Mini Library Students/other clients None Any valid ID Any working day > Client requests for the use of the mini library and
signs in the logbook.
5 minutes RIO/Information Staff
> Client is directed to proceed to the library for the
research work
5 minutes RIO/Information Staff
News update on DA 9
programs/projects
Press people None Valid ID of network station Any working day > Press people approaches Info Staff re availability of
agri-news for public dissemination
5 minutes RIO/Information Staff
> Info Staff approaches RD/ADs for availability of
interview
5 minutes RIO/Information Staff
> Actual interview by the press people 5 minutes RD/ADs/RIO
FIELD OPERATIONS DIVISION (FOD)
Provision of vegetable seeds
for backyard gardening
farmers/students/NGOs
/ Coops/Asstn
none
For walk-in farmers (none), for
students & other clients (request
letter address to the RD)
Any working day
> Clients approach HVCDP staff for the request
of vegetable seeds
5 minutes HVCDP staff
> If available, HVCDP staff provides form for the
clients to fill up and signs in the logbook for reference
5-10 minutes
HVCDP staff
> HVCDP staff releases seeds 5 minutes HVCDP staff
> If seeds are not available, HVCDP staff will
inform clients as to status or schedule of
availability.
5 minutes
HVCDP staff
Technical assistance on agriculture
programs
farmers/students/NGOs/
Coops/Asstn
none none Any working day > Clients approach FOD staff for the requested concern 5 minutes FOD staff
> FOD staff brings concern to the respective program
staff
5 minutes FOD staff
> Concerned program staff entertains client
5-15 minutes
Staff from Rice, Corn, HVCDP,
Livestock, Organic Agriculture, BUB,
PAMANA
Request for Lectures
on Programs/Projects
LGUs/NGAs/NGOs/Coops
/ Asstn
none
Letter of intent
Any working day
> Client submits letter of intent address to the
Regional Director stating the program/topics for
lecrture
1 day
Records Officer
> Records Officer forwards letter to RD/AD 5-10 minutes Records Officer
> RD/AD forwards letter to concerned division/ focal
person for appropriate action
10-15 minutes
RD/AD staff, Records Officer
> Program Coordinator/ Focal person evaluates the
request and prepares appropriate reply/contacts
the requesting party
20-30 minutes
Concerned Division
Chief/Focal Person
TRANSACTION CLIENTS FEES REQUIREMENTS SCHEDULE OF SERVICES PROCEDURES PROCESSING TIME PERSONNEL INCHARGE
AGRIBUSINESS & MARKETING ASSISTANCE DIVISION (AMAD)
Conduct of market matching/linkages
Suppliers, Buyers
none
none
Any working day
>Suppliers or buyers may visit or call the AMAD office
or send communication indicating desired action to be
undertaken by AMAD such as:
10-20 minutes
AMAD Chief/Staff
* Commodity required/offered
* Volume offered/required
* Buying/selling price
* Contact person/number
* Period required/available
Participation in Trade Fairs
and Congresses
Suppliers, Buyers
none
none
Any working day
> Suppliers or buyers may visit or call the AMAD office
or send communication indicating their interest to
participate in fairs/congresses to be conducted by
AMAD.
5-20 minutes
AMAD Chief/Staff
> Client leaves name and contact information.
> Interested client will be notified of scheduled fairs and
congresses.
15-30 days before the
scheduled fairs and
congresses
AMAD Chief/Staff
Market Reconnaissance
Suppliers, Buyers
none
none
Any working day
> Visit or call AMAD office for data pertaining to
market, volumes of commodities, buyers/suppliers
guide directory and absorptive capacity of wage goods.
5-20 minutes
AMAD Chief/Staff
Agribusiness investment opportunity
seminars
Suppliers, Buyers
none
none
Any working day
> Visit AMAD office and inquire about scheduled
investment seminar and signify intention to participate
5-20 minutes
AMAD Chief/Staff
Request for list of buyers/suppliers in
the region/ Market Reconnaissance
students/farmers/buyers
none
none
Any working day
> Visit or call AMAD office for data pertaining
to buyers/suppliers guide directory
5-15 minutes AMAD Chief/Staff
Assistance to Private
Sector/Commodity
Profiling
Suppliers, Buyers
none
none
Any working day
> Visit or call AMAD office for information on
commodity profile and their directions and activities.
5-15 minutes
AMAD Chief/Staff
Preparation/Updating of
Cost Structure Analysis
Suppliers, Buyers
none
none
Any working day
> Visit AMAD office for data pertaining to cost
structure analysis of major agricultural commodities
5-15 minutes AMAD Chief/Staff
BIDS AND AWARDS COMMITTEE (BAC)
TRANSACTION
CLIENT
FEE REQUIREMENTS
PROCEDURE
PROCESSING
TIME
PERSONNEL
INCHARGE ABC for the Contract Maximum
Cost of Bid
Docs
PURCHASE OF BID
DOCUMENTS
SUPPLIERS &
CONTRACT ORS
500,000 & Below
LETTER OF INTENT
> Proceed to the BAC office
to fill up the Letter of Intent.
5 minutes
BAC Secretariat 500.00
More than 500,000 up to 1
million 1,000.00
More than 1 million up to
5 million
5,000.00 > Proceed to the Cashier for
the payment.
5 minutes
Cashier More than 5 million up to
10 million
10,000.00
More than 10 million up to
50 million
25,000.00 > Return to the BAC Office,
show the OR together with the Letter of Intent
5 minutes
BAC
Secretariat
More than 50 million up to
500 million
50,000.00
More than 500 million
75,000.00
> Bid Forms and attachments
shall be released by the BAC Secretariat.
30 minutes
SUBMISSION OF
PROGRESS BILLING FOR
INFRASTRUCTURE
SUPPLIERS
&
CONTRACT ORS
N/A
FOR ADVANCE PAYMENT (INFRA):
√ Letter request from contractor; √ Irrevocable Standby Letter of
Credit/Security Bond/bank Guarantee
> Submission of the
documents to the BAC Office by the contractor.
5 minutes
BAC Secretariat
FOR PROGRESS BLLING (INFRA):
√ Letter of request from contractor;
√ Statement of Work Accomplished; √ Inspection Report by the Agency's
Authorized Engineer;
√ Statement of Time Elapsed;
√ Monthly Certificate of Payment;
√ Contractor's Affidavit on payment of
laborers and materials;
√ Pictures, before, during and after
construction of items of work;
√ Photocopy of vouchers of all
previous payment.
> Checking the submitted
documents and attaching/completion of the
documents for forwarding to
RAED
upon
completion of
documents
SUBMISSION OF
PROGRESS BILLING
FOR
INFRASTRUCTURE
SUPPLIERS &
CONTRACT
ORS
N/A
FOR FINAL BILLING (INFRA):
√ Letter of request from contractor;
√ Statement of Work Accomplished; √ Inspection Report by the Agency's
Authorized Engineer;
√ Results of Test Analysis, if applicable
√ Statement of Time Elapsed;
√ Monthly Certificate of Payment;
√ Contractor's Affidavit on payment of
RELEASE OF RETENTION MONEY
(INFRA):
√ Any security in the form of cash,
bank guarantee, irrevocable stanby
letter of credit from commercial bank,
GSIS or surety bond callable on
demand;
√ Certification from the end user that the project is completed
and inspected;
√ Copy of the Inspection &
Acceptance Report
> Forwarding of complete
documents to the RAED.
upon
completion of
documents
BAC Secretariat
Research Division
STATION TYPE OF FRONTLINE SERVICE FEES IN-CHARGE
Research Division, Research Complex, Sanito, Ipil, Zamboanga Sibugay
1. Distribution of Seeds - Inbred rice
seeds registered
- OPV corn seeds registered
2. Distribution of asexually
propagated planting materials - Mango - Durian - Lanzones - Rambutan - Rubber
3. Distribution of propagation materials - Scions Mango - Fruit trees - Rubber bud sticks
4. Distribution of Laboratory Products - Bio- N for rice and corn
- Trichoderma CFA - Trichogramma for rice and corn
P
40.00/kg
P
37.50/kg
P 30.00/pc P 60.00/pc P 60.00/pc P 60.00/pc P 30.00/pc
P 3.00 each P 5.00 each P 25.00/ meter
P 60.00/pack (200g) P 20.00/ pack P 2.00/ card
Mr. Anastacio Esturas Mr. Phil Dormitorio
Mrs. Erlinda Grimares Mrs. Erlinda Grimares
Mrs. Merlinda Garnica Mrs. Norma Poblacion Mrs. Merlinda Garnica
5. Distribution of IEC Materials
6. Technical Assistance - Crops - Livestock and poultry
7. Conduct Swine Artificial Insemination (AI)
8. Natural breeding for cattle
9. Distribution of improved pasture grasses
10. Conduct castration, animal
pests and diseases diagnoses and vaccination
11. Conduct R&D on priority commodities
12. Conduct crop’s pests and
diseases diagnosis
13. Planning, Monitoring and Evaluation
14. Facilitate canvassing, accounting and disbursement and other admin-related activities
15. Oversee the over-all activities of the Research Division
Optional
P 500.00/ head
P
200.00/service
Free
Optional
Ms. Babyline Omboy & Ms. Grace Cadungog
Pool experts
Mrs. Luzvilla del Campo
Ms. Gladys Marie
Dagandan Ms. Mizrain
Quinalagan
Mrs. Luzvilla del Campo Mrs. Resurreccion Esturas Mrs. Welcita Palabrica Mr. Ernie Camacho
Mrs. Marry Joy Flores
Mr. Rictibert Pamunag Mrs. Rowena Bucoy
Ms. Floregyn Ceprado Mrs. Norma Poblacion Mrs. Lydia Orgen Mrs. Bella Inion Mrs. Evelyn Reyes Mrs. Nena Liang
Engr. Roger Bagaforo
CLUSTER I LA Paz Experiment Station (LPES), La Paz, Zambo. City
1. Distribution of diadegma for vegetable
2. Distribution of Anthurium - Cutflowers - plantlets
3. distribution of asexually propagated
planting materials - Mango - Lanzones - Rambutan - Durian - Pomelo
4. Distribution of mushroom fruiting bag
P 30.00/pc P 60.00/pc P 60.00/pc P 60.00/pc P 50.00/pc
Mr. Orlando Telmo
San Ramon Research and Techno-demo Farm (SRRTDF), San Ramon, Zambo. City
1. Distribution of assorted OPV vegetable seeds
2. Distribution of cassava
- Seeds pieces
3. Distribution of asexually propagated palanting materials
- Lanzones - Rambutan - Durian - Coffee
4. Distribution of suckers - Lakatan banana - Cardava banana
5. Extend technical assistance on
banana and vegetable production to clients
P 2.00/stick
P 60.00/pc P 60.00/pc P 60.00/pc P15.00/pc
P 10/sucker P 10/ sucker
Free
Ms. Eden Bejerano Mr. Junas Araya
Mr. Junas Araya Ms. Eden Bejerano
Isabela City Research Outreach Station (ICROS), Isabela City, Basilan
1. Distribution of budded rubber seedlings 2. Distribution of asexually propagated planting
materials - Mango - Citrus - Durian - Rambutan - Bangkok Santol - Lanzones
3. Modified Animal dispersal
- Extend technical assistance on plantation crops and small ruminants to clients
P 30.00/pc P 50.00/pc P 60.00/pc P 60.00/pc P 30.00/pc P 60.00/pc
With MOA Free
Mr. Agustilito Carino Mrs. Librada Campullo
Mr. Armold Bazan
CLUSTER II Mindanao Livestock Production Center (MLPC), Kalawit, Zambo. Norte
1. Modified Animal dispersal - NGRIP Bull loan (Purebed American brahman - Bull (1 yr.)
- Bull (3 yrs. & above)
- Heifer (1 yr.)
- Chiquinina (male& female)
2. Distribution of quality seeds - OPV Corn - Certified Inbred rice - Hybrid (F1)
3. Distribution of rubber budsticks 4. Distribution of cassava 5. Distribution of pasture grasses 6. Extend technical assistance on cattle
production and management to clients
P 19, 275/hd+ P 750/ month up to 3 years old P 37, 275/hd
P 11, 550/hd + P 750/month up to 3 years
P 16, 000/ hd
P 37.50/kg P 120.00/kg P 25.00/meter
2.00/stick Free Free
Mr. Emilio Lanit Mr. Vicente Balingit
Mr. Jose Aljas
Western Mindanao Horticultural Center (WMHC), Inuman & Siari, Sindangan, Zambo. Norte
1. Distribution of mango scions 2. Distribution of rubber
budded seedlings 3. Distribution of rubber budsticks 4. Distribution of registered OPV Corn Seeds 5. Distribution of cassava seed pieces 6. Extend technical assistance on
mango production and management
P 2.00/pc P 30.00/pc
P 25.00/meter P 37.50/kg P 2.00/stick Free
Mr. Efren Ragay Mr. Jonathan Comamao
Surabay Rubber Research and Development Stataion (SSRADS), Surabay R.T. Lim, Zambo. Sibugay
1. Distribution of rubber budsticks 2. Distribution of rubber seedlings - Sexual - Asexual
3. Distribution of registered OPV corn seeds 4. Extend technical assistance on
rubber production and management to clients
P 25.00/ meter P15.00/pc P 30.00/pc P 37.50/kg
Free
Mr. Pedro Ambabang
R.T Lim Animal Complex (RTLAC), R.T. Lim, Zambo. Sibugay
1. Natural Breeding service: - Horse - Cattle - Carabao - Goat
2. Modified Animal Dispersal 3. Distribution of improved pastures 4. Distribution of rubber budsticks 5. Extend technical assistance on
livestock production and management to clients
P 200.00/hd P 200.00/hd P 200.00/hd P 100.00/hd With MOA Free P 25.00/meter Free
Mr. Julian Testa
CLUSTER III Betinan Research Station (BRS), Betinan, San Miguel, Zambo. Sur
1. Distribution of seeds (registered)
- Upland rice - OPV Corn - Vegetables - Okra - Eggplant - String beans
2. Distribution of planting materials - Durian and Lanzones
3. Extend technical assistance on upland plantation crop production and management to clients
P 40.00/kg P 37.50/kg
P 60.00/kg Free
Mr. Ruben Baltonado Mrs. Teresita Pactol Mrs. Ofelia Monding Mr. Danilo Rodriguez
Ms. Juvy Guatno
Dumalinao Swine and Poultry Breeding Center (DSPBC),Dumalinao, Zambo. Sur
1. Swine Artificial Insemination
2. Modified poultry and swine dispersal 3. Extend technical assistance on swine
and poultry production to clients
P 500.00/ confirmed pregnant with MOA Free
Dr. Cynthia Litigio Mr.
Mr. Erwin Salinas
Mahayag Livestock Brreding Center (MLBC), Mahayag, Zambo. Sur
1. Natural breeding services - Goat - Carabao - Cattle
2. Distribution of improved pasture grasses 3. Modified Animal dispersal
- Goat - Sheep - Chicken
4. Extend technical assistance on small ruminant and upgraded chicken production to clients
P 100.00/hd P 200.00/hd P 200.00/hd Free
With MOA
Free
Ms. Felixia Bomes
Mr. Orlando
Blaza Mrs.
Felixia Bomes
HOW TO AVAIL THE SERVICES
Farm Inputs Assistance RICE HYBRID AND CERTIFIED SEEDS
STEPS TIME FRAME PERSON TO APPROACH
The procurement of seeds will follow the standard procedure subject to the COA rules and regulations A. SEED GROWERS/SEED COMPANIES 1. Upon approval of the PR/PO. Positioning/delivery of the
seeds to the designated drop-off points will be coordinated
2. Send letter of request to COA and inform DA Property Inspector for the inspection of the seeds.
3. Inspection of the seeds at the drop-off points
4. Seeds are now available for distribution
B. FARMER BENEFICIARIES
1. Approach any of the MLGU Extension Worker for the Pre-
masterlisting to determine the preferred rice seed variety.
2. Upon availability of seeds, farmers will be notified.
3. Hand over the farmers counterpart (50%) of the cost of seeds, sign at the masterlist and withdraw the seeds
3-4 weeks (depends on the availability
of the signatories of the documents)
1 week (depends on the location
of the municipality)
1 day
2-5 days (depends on the volume of seeds to be
inspected)
1 hour
1-2 days (depends on the location
of the barangay)
1-2 hours (depends on the number of farmers that withdraw
the seeds for the day)
DA-Property Unit Regional Seed Coordinator
Regional Seed Coordinator Agricultural Technicians Municipal Agriculturist
Regional Seed Coordinator Regional Rice Banner Coordinator DA Inspector Officer COA Staff
Agricultural Technicians Municipal Agriculturist (For Hybrid and CS Rice Seeds)
Agricultural Technicians Municipal Agriculturist Agricultural Technicians Municipal Agriculturist
AgriPinoy Rice Program
HOW TO AVAIL THE SERVICES?
Farm Inputs Assistance RICE HYBRID AND CERTIFIED SEEDS
STEPS TIME FRAME PERSON TO APPROACH
For Rice Seed Distribution Secure PR from the releasing officer. Seek the approval of the Regional Director Present the approved PR to the releasing officer. They will prepare the certification/referral to the accredited seed companies/local seed producers/growers of the preferred variety. Present the certification to the accredited seed company/local seed producers/growers and pay counterpart (50% of the total amount-CS and (P1,500.00-Hybrid Rice Seeds)
20-30 minutes 10-20 minutes 10-15 minutes
(For Certified Rice Seeds) WINIFREDA JOSE Regional Seed Coordinator EVELYN P. ACADEMIA Regional Rice Action Officer Accredited Seed Company or local seed producers/growers
Farm Inputs Assistance CORN HYBRID AND CERTIFIED SEEDS
HOW TO AVAIL THE SERVICES
STEPS TIME FRAME PERSON TO APPROACH
The procurement of seeds will follow the standard procedure subject to the COA rules and regulations A. SEED GROWERS/SEED COMPANIES 1. Upon approval of the PR/PO, positioning/delivery of the
seeds to the designated drop-off points will be coordinated
2. Send letter of request to COA and inform DA Property Inspector for the inspection of the seeds
3. Inspection of the seeds at the drop-off points
4. Seeds are now available for distribution
B. FARMER BENEFICIARIES
1. Approach any of the MLGU Extension Worker for the pre-
masterlisting to determine the preferred variety
2. Farmers will be notified upon availability of seeds
1. Hand over the farmers counterpart (50%) of the cost of seeds, sign at the masterlist and withdraw the seeds
3-4 weeks (depends on the availability
of the signatories of the documents)
1 week
(depends on the location of the municipality)
1 day
2-5 days (depends on the volume of seeds to be inspected)
1 hour
1-2 days (depends on the location
of the barangay)
1-2 hours (depends on the number of farmers that withdraw
the seeds for the day)
DA-Property Unit Regional Seed Coordinator Regional Corn Coordinator Regional Seed Coordinator Agricultural Technicians Municipal Agriculturist Regional Seed Coordinator Regional Corn Coordinator DA Property Inspector COA Staff Agricultural Technicians Municipal Agriculturist (For OPV and Certified Seeds) Agricultural Technicians Municipal Agriculturist Agricultural Technicians Municipal Agriculturist
AgriPinoy Corn Program
STEPS TIME FRAME PERSON TO APROACH
For Corn Seed Subsidy Secure PR from the releasing officer. Seek the approval of the Regional Director Present the approved PR to the releasing officer. They will prepare the certification/referral to the accredited seed companies/local seed producers/growers of the preferred variety. Present the certification to the accredited seed company/local seed producers/growers and pay counterpart
20-30 minutes
10-20 minutes
10-15 minutes
(For Hybrid Corn Seeds) OPV Seeds WINIFREDA JOSE Regional Seed Coordinator REYNALDO CAMPOMANES Regional Corn Coordinator Accredited Seed Company or Local Seed producers/growers
HOW TO AVAIL THE SERVICES
Farm Inputs Assistance
HOW TO AVAIL THE SERVICES
I. SEEDS/PLANTING MATERIALS
For Backyard Grower (Walk-in)
STEPS TIME FRAME PERSON TO APPROACH
1. Ask information on how to avail the program.
2. Approach and consult the responsible person.
3. Submission of request letter by individual growers or association to DA-RFO.
4. Evaluation of request letter received by HVCDP Technical Staff
5. Approval of the request by the HVCDP Focal Person
6. Master listing of names of recipients. 7. Monitoring of project in coordination with LGU For vegetables & For planting materials
For Infra-Facilities
5-10 minutes
10-30 minutes
20-30 minutes
1 hour
30 minutes
2days 1 day
For seeds assistance:
Subject to availability of stocks
Preparation MOA signing, RIS and
other necessary documents (15 days ST)
Ana S. Aying
HVCDP Staff
Albert R. Cuadra (Banana)
Ana S. Aying (Vegetables)
Ana S. Aying Ana S. Aying
AgriPinoy High Value Crop Development Program
B. For Group/Association/Organization/NGOs Etc.
STEPS TIME FRAME PERSON TO APPROACH
1. Submission of request from association/organization/NGOs Framers group to DA-RFO.
2. A. Identification of requisitioned by the MAO.
B. Validation/Evaluation of request by the MAO. 3. Submission of the list prospective recipients to DA-
RFO. 4. Evaluation/Verification and approval of the request
by DA-RFO. 5. MOA preparation/signing of MOA between the
recipients and DA-RFO. 6. Release of seeds/planting materials. 7. Master listing of names of recipients. 8. Monitoring of the project in coordination with LGU.
A.S.A.P
10 minutes 20-30 minutes
A.S.A.P 1 day
30 minutes
1 day
2 days
1 day
HVCDP Technical Staff
II. PRODUCTION AND POST HARVESTING FACILITIES
STEPS TIME FRAME PERSON TO APPROACH
1. Submission of resolution/request from LGUs/ Cooperative/Association/ FOs/ NGO etc. to DA-RFO.
2. Validation/Evaluation of the request by DA-RFO.
3. Approval of the request by DA-RFO. 4. MOA preparation/signing between the
recipient and DA-RFO. 5. Project implementation. 6. Monitoring of the project in coordination
with the LGU.
2 days
1 day
1 day
Ana S. Aying
STEPS TIME FRAME PERSON TO APPROACH
A. Walk-in Clients
1. Approach any of the following persons: a. Chief, Livestock Section b. Regional Banner Coordinator c. Program Coordinators 1. Artificial Insemination 2. Animal Health - Drugs/Biologics Subsidy RFO 9 (Pagadian City) RSO (Zambo. City/Isabela City) RSO (Dipolog City) DA Research(Ipil Zambo. Sibugay) 3. Animal Dispersal/Redispersal 4. Genetic Improvement RFO 9 (Pagadian City) RSO (Zambo. City/Isabela City) RSO (Dipolog City) DA Research (Ipil Zambo. Sibugay) 5. Animal Waste (Biogas) RFO 9 (Pagadian City) RSO (Zambo. City/Isabela City) RSO (Dipolog City) DA Research(Ipil Zambo. Sibugay)
10-20 minutes
Dr. Francisco Geromo Dr. Darwin Lloyd Sulay
Joselito P. Morales
Dr. Josephine Datoy (RADDL) Dr. Ken Yee Palma
Mr. Julian Testa Mr. Joselito P. Morales
Ms. Annabell Madrazo
Mr. Julian Testa
Dr. Darwin Lloyd Sulay Ms. Julgacion Rubio
HOW TO AVAIL THE SERVICES
AgriPinoy Livestock Program
6. Meat Processing Training and Demonstration
B. Other Clients
1. Submit letter of intent address to the Regional Director stating the program to avail.
2. RED/ARD routes request to concerned focal person for appropriate action/ recommendation.
3. Program Coordinator/Focal person evaluates on request and prepares appropriate reply.
* All programs/projects are being coordinated by the Agricultural Program Coordinators (APCOs) in the respective province.
1 day
1 day
20 minutes
Julgacion T. Rubio Records Unit Staff Regional Director/ Assistant Regional Director Program Coordinator/ Focal Person
CLIENTS
WALK-IN CLIENTS OTHER CLIENTS
CHIEF, Livestock Sec./ Banner Coor./ Program Coor./ Focal Person
Submits letter of intent address to Regional Director
RD/ARD routes request to concerned focal person for
appropriate action/recommendation.
Program Coordinator/Focal person evaluates on request and prepares
appropriate reply. APCO’s
Is one among the programs in the Department of Agriculture created thru Republic Act 10068 or known as the Organic Agriculture Act of 2010 which declared the policy of the state to “promote, propagate, develop further and implement the practice of organic agriculture in the Philippines” including its adaptation as a viable alternative agricultural system as part of a comprehensive program.
Eligible Proponents: Organic practitioners such as Farmers Associations, People Organizations, Non-Government Organizations, Indigenous People groups, Women Associations and the likes. Services Offered:
1. Production Support Services
Provision of Seeds -Rice -Corn -Vegetables
Provision of Planting Materials -cacao -forage
Animal Distribution -Large & small ruminants -Poultry
Provision of Biological Control Agents -Mitarhizium -Trichocards -BIO-N
Provision of Organic Fertilizers -Vermicast
2. Extension Support Services
Lakbay-Aral to organic farms
Capability building
IEC materials distribution Awards and Recognition (Search for Regional
Organic Agriculture Achievers Awards) -Outstanding Province/City/Municipality -Outstanding Focal Person (province & municipality) -Outstanding Small Farmer Group -Outstanding Farming Family
3rd party certification subsidy
ORGANIC AGRICULTURE
HOW TO AVAIL THE PROGRAM
STEPS TIME FRAME PERSON IN-CHARGE
1. Approach and consult OAP responsible persons. 10-30 minutes OAP Staff
2. Submission of letter intent to DA-RFO 9. 15-25 minutes Director Constancio G. Alama thru Priscilla C. Jover (OA Focal)
3. Evaluation of the letter
intent received. 1 hour (depending on the
availability of technical staff) Priscilla C. Jover (OA Focal)
4. Approval or disapproval of the request. *For seeds, animals and the likes, subject for availability of stocks. *For capability building and lakbay- aral, subject to availability of funds. *For 3rd party certification, pre- assessment shall be conducted by OA & BAFS personnel.
30 minutes Priscilla C. Jover (OA Focal)
5. Delivery of the services. 1-2 days Priscilla Jover (OA Focal)/OAP
Staff
INTEGRATED LABORATORY SERVICES
Integrated Laboratory Division ENGR. SILVANO D. CORPUZ JR.
REGIONAL SOILS LABORATORY MARIA GEMMA S. GENALDO
Regional Animal Disease Diagnostic Laboratory JOSEPHINE J. DATOY, DVM
Regional Crop Protection Center PRISCILLA C. JOVER
Regional Animal Feed Analysis Laboratory LUCENA P. JIMERA
REGIONAL SOILS LABORATORY
SERVICES RENDERED:
• Soil samples analyzed for
1. Fertilizer Recommendation
2. Soil suitability & classification
• Organic & Inorganic Fertilizers samples analyzed.
• Produced and distributed Biological Products
1. Soils Inoculants
2. Trichoderma Harzianum
• Mushroom spawn cultivation transfer technology.
1. Distributed Mushroom spawn culture/ sub culture.
FRONTLINE SERVICE LABORATORY SOIL AND FERTILIZER ANALYSIS
WHO CAN AVAIL THE SERVICE
These services can be availed by farmers, researchers, students, cooperatives, institutions and other related clientele.
REQUIREMENTS FOR SOILS SAMPLES at least 1kg soil, if possible air-dried and must well represent the area covered. Maximum of 5 hectares can be represented with 1 soil sample through proper random sampling.
FOR FERTILIZER SAMPLES
Minimum of half kilo(1/2) ,must be solid and well represent the bulk of fertilizer
Monday to Friday ; 8:00 am to 5:00pm except on Holidays
SCHEDULE OF AVAILABILITY OF SERVICE
SCHEDULE OF FEES
ANALYSIS
(Chemistry Unit)
RATE PER SAMPLE (₱)
SOIL TESTING NPK w/ Fertilizer Recommendation
₱100.00
SOIL CHARACTERIZATION Exchangeable Bases Cation Exchange Capacity Organic Carbon/ Organic Matter Exchangeable Acidity Soil Texture Moisture Content Soil Salinity Chloride
₱200.00 ₱200.00 ₱150.00 ₱150.00 ₱200.00 ₱ 50.00 ₱100.00 ₱150.00
SPECIAL ASSAY pH
Total Nitrogen(N) Total Phosphorus Content (P2 O5) Total Potassium ( K2O) Total CaO Total MgO CaCO3
Moisture
₱ 50.00 ₱150.00 ₱200.00 ₱150.00 ₱150.00 ₱150.00 ₱300.00 ₱ 50.00
Steps Time Frame Person to Approach/Contact person
SUBMISSION OF SAMPLE TO RECEIVING OFFICER 1.Bring /submit sample to the corresponding receiving officer at the Soils Laboratory
SOIL TESTING – for NPK & pH analysis
SOIL CHARACTERIZATION – for chemical and physical analysis of soil
SPECIAL ASSAY – Fertilizers & liming materials 2.Fill-up/ Accomplish Request Form for Analysis
3. Pay the corresponding fee.
5-15 minutes
Receiving Officer
-Valeria S. Tolomia/Ma. Salome Montalban
- Marie Mercedita J. Pascual
- Paralyn B. Sana
Or any Chemistry Laboratory Personnel
CLAIMING LABORATORY RESULTS 1. Return on the scheduled date of release and approached the respective unit where sample is submitted
2. Get Laboratory results with the official receipt attached and affixed signature on the Designated Releasing Logbook.
NOTE: Technical discussion on the results of analysis may be given and referrals when inquired or necessary
Minimum of 1 week to 4 weeks depending on the sample condition
Dry sample – 3 days to 1 week
Wet sample - 1 Week to 4 weeks
-Valeria S. Tolomia/Ma. Salome Montalban - Marie Mercedita J. Pascual
- Paralyn B. Sana Or any Chemistry Laboratory Personnel
PROVISIONS OF COMPOST FUNGUS ACTIVATOR (CFA)
TRICHODERMA HARZIANUM The Biological Production Unit of Soils Laboratory provides Trichoderma Harzianum (Compost Fungus Activator) to farmers, technicians,
researchers, walk-in clientele and farmers beneficiaries of the EMRC( Enhanced Modified Rapid Composting Technology)
REQUIREMENT:
For bulk orders of 50 packs or more, Pre-order must be placed Request Letter addressed to:
CONSTANCIO G. ALAMA
OIC,Regional Director
FEE/ CHARGES:
P10.00/ pack
How can I avail of the service?
Steps Time Frame Person to Approach/Contact person
FOR SMALL ORDERS
1. Register Name on the Logbook 2. Fill up the Issuance Slip 3. Pay the corresponding charges of P10.00/pack 4. Get the released product/s
30 minutes
Ma. Lina Repollo
FOR DEMOS PURPOSES
1. Submit letter of request addressed to Regional Director
2. Once Approved by the RED, the Soils Laboratory will coordinate as to scheduled distribution of the CFA.
3. Register Name on the Logbook 4. Fill up the Issuance Slip 5. Get the released product/s
30 minutes
Records Unit
Staff; Ma. Lina
Repollo
FOR BULK ORDERS
1. Visit or call Soils Laboratory for the order of Trichoderma Harzianum
2. Return on the scheduled date of delivery/released of products
3. Register Name on the Logbook 4. Fill up the Issuance Slip 5. Pay the corresponding charges of P10.00/pack 6. Get the released product /s
3 weeks to
complete
production
of
Trichoderma
Ma. Lina Repollo
PROVISIONS OF MUSHROOM SPAWN PRODUCTION
The Biological Production Unit of Soils Laboratory maintains the production of Mushroom spawn to provide planting spawn needed by the
DA- La Paz Experiment Station, Mushroom Growers and the general public.
REQUIREMENT:
For bulk orders of 50 bottles or more, PRE-ORDER must be placed FEE/ CHARGES:
P15.00/ spawn bottle P15.00/ fruiting bag
How can I avail of the service?
Steps
Time Frame
Person to Approach/Contact person
FOR SMALL ORDERS
1. Register Name on the Logbook 2. Fill up the Issuance Slip 3. Pay the corresponding charges of P15.00/bottle 4. Get released product/s
30 minutes
Ma. Lina Repollo
FOR LA PAZ EXPERIMENT STATION
1. Coordinate with the Biological Production unit for the issuance of spawn for the month
2. Register Name on the Logbook 3. Fill up the Issuance Slip 4. Get released product/s
Ma. Lina Repollo
FOR DEMO PURPOSES (FOR LGU-TECHNICIANS)
1. Submit letter of request addressed to Regional
Director 2. Once approved Register Name on the logbook 3. Fill up the Issuance Slip 4. Get released product/s
30 minutes
Records Unit Staff;
Ma. Lina Repollo
FOR BULK ORDERS(PLANTING SPAWN)
1. Come or call Soils Laboratory for the order of
Mushroom Spawn 2. Return on the scheduled date of
delivery/released of products 3. Register Name on the Logbook 4. Fill up the Issuance Slip 5. Pay the corresponding charges of P15.00/bottle 6. Get released product/s
1month for
planting spawn
2months –
fruiting bags
Ma. Lina Repollo
PROVISION OF LEGUME INOCULANTS The Biological Production Unit of Soils Laboratory produces soil inoculants for peanut, mongo and soybean which contain Rhyzobia , a Nitrogen
Fixing bacteria that can be used as substitute to inorganic Nitrogenous fertilizer. This can be availed by farmers, technicians, legume growers,
students and walk-in clientele.
REQUIREMENT: For bulk orders of 50 packs or more, PRE-ORDER must be placed
FEE/ CHARGES: P10.00/ pack ( 100 gms)
How can I avail of the Service?
Steps
Time Frame
Person to Approach/Contact person
FOR SMALL ORDERS
1. Register Name on the Logbook 2. Fill up the Issuance Slip 3. Pay the corresponding charges of P10.00/pack of 100 gms 4. Get the product
30
minutes
Ma. Lina Repollo
FOR DEMOS PURPOSES (FOR LGU-TECHNICIANS)
1. Submit letter of request addressed to Regional Director 2. Once approved , Register Name on the logbook 3. Fill up the Issuance Slip 4. Get the product
30
minutes
Records Unit Staff;
Ma. Lina Repollo
FOR BULK ORDERS
1. Visit or call Soils Laboratory for the order of legume inoculant 2. Return on the scheduled date of
delivery/released of products 3. Register Name on the Logbook 4. Fill up the Issuance Slip 5. Pay the corresponding charges of P10.00/pack of 100 gms 6. Get the the product
1 month
Ma. Lina Repollo
PROVISION OF MUSHROOM CULTIVATION TECHNOLOGY TRANSFER
The Biological Production Unit of Soils Laboratory provides technology transfer through seminar/ Hands on Training on Mushroom Cultivation to mushroom growers, farmers clientele, students, LGU technicians and to the general public. REQUIREMENT:
Request Letter addressed to:
CONTANCIO G. ALAMA OIC,Regional Director
How can I avail of the service?
Steps
Time Frame
Person to Approach/Contact person
1. Send a letter addressed to the Regional Director
stating the request for Mushroom Training
1 day
Records Unit Staff
2. Once Approved by the RD, the Soils Laboratory will
coordinate with you as to the scheduled date of the activity and its venue.
1-2 days after
Approval of request
Ma.Lina G.Repollo
3. FOR TRAINING/SEMINAR PROPER
Register Name on the Logbook
Ma.Lina G.Repollo
PROVISION OF TECHNICAL ASSISTANCE TO OTHER LABORATORIES / BUREAU OF SOILS AND WATER
MANAGEMENT/ RESEARCH CENTERS
The Laboratory provides assistance to LGUs Soils Laboratory, Bio-N Mixing Plants, Research Centers, BSWM programs
and projects, researchers, Field technicians and other concerned individuals on topics related to soils and its fertility.
REQUIREMENT:
Request Letter addressed to:
CONTANCIO G. ALAMA OIC,Regional Director
How can I avail of the service?
Steps
Time Frame
Person to Approach/Contact person
1. Send a letter addressed to the Regional Director stating
your request for technical assistance
1 day
Records Unit Staff
2. Once Approved by the RD, the Soils Laboratory will
coordinate with you regarding the assistance and the schedule of activity
1-2 days
Maria Gemma S. Genaldo
Chief, Soils Laboratory
CONDUCT LECTURES AND SERVE AS RESOURCE SPEAKER
The Soils Laboratory Personnel can also be tapped as resource speaker on topics related to soil and its fertility, soil
management, fertilizer and its recommendation, Bio-N, Mushroom Cultivation, Legume inoculants; also provides
lecture on CFA Production/Utilization and other topics related to soils.
REQUIREMENT:
Request Letter addressed to:
CONTANCIO G. ALAMA OIC,Regional Director
How can I avail of the service?
Steps
Time Frame
Person to Approach/Contact person
1. Send a letter addressed to the Regional Director stating
the topic to be discussed, the date and venue of the seminar and the profile of the participants at least 2 weeks before the activity
1 day
Records Unit Staff
2. Once Approved by the RD, the Soils Laboratory will
coordinate with the requesting party for confirmation.
1-2 days
Maria Gemma S. Genaldo
Chief, Soils Laboratory
PROVISION OF TRAINING GROUND FOR TRAINEES
The Soils Laboratory accepts On the Job Training (OJT) and Hands On Training particularly to BS Chemistry and BS Agriculture students as
part of their course requirement; also for students having their thesis or research studies.
REQUIREMENT:
Request Letter addressed to:
CONTANCIO G. ALAMA OIC,Regional Director
Waiver How can I avail of the service?
Steps
Time Frame
Person to Approach/Contact person
1. Send a letter addressed to the Regional Director stating
your request for OJT
1 day
Records Unit Staff
2. Once Approved by the RD, the Soils Laboratory will
coordinate with the requesting party for confirmation
1- 2 days
Maria Gemma S. Genaldo
Chief, Soils Laboratory
Regional Animal Disease Diagnostic Laboratory
SERVICES: • Provide prompt and accurate disease diagnosis and other relevant support services
for the effective surveillance, monitoring and control of animal diseases. • Perform laboratory diagnostic activities and procedures, pathological examination
such as necropsies, serological test, bacteriological, biological and parasitological isolation, identification and classification procedure, quantitative/qualitative analysis of blood and other body fluids and other relevant laboratory test and procedure.
• Provide adequate and appropriate recommendation information on animal disease control prevention.
SERVICES RENDERED:
Animal Specimen samples analyzed for
1. Pathology
2. Parasitology
3. Bacteriology
4. Virology/Serology
5. Rabies
REGIONAL ANIMAL DISEASE DIAGNOSTIC LABORATORY
Services Offered:
ITEMS FEE DURATION
I. Pathological Examinations A. Gross Pathology (Necropsy) 1. Poultry – Up to 8 weeks old 2. Poultry – over 2 months old 3. Swine – Up to 8 weeks old 4. Swine – over 2 months old 5. Swine – Sow/Boar 6. Goat 7. Cattle/Carabao/Horse – up to 8 weeks old 8. Cattle/Carabao/Horse – over 2 months old B. Clinical Pathology 1. RBC/WBC Count 2. Differential Count 3. Urinalysis 4. Blood chemistry II. Parasitological Examinations A. Blood Parasite Examination (BPE) 1. Direct Smear 2. Stained Smear B. Fecal Examination 1. Flotation 2. Sedimentation C. Serology 1. Card Agglutination Test for Trypanosomiasis (CATT) - Surrs
50.00/head 75.00/head
100.00/head 150.00/head 200.00/head 150.00/head 200.00/head 300.00/head
50.00/head 100.00/head 75.00/head
15.00/sample 25.00/sample
20.00/sample 20.00/sample
90.00/sample
1 day
1 hour
7 minutes 30 minutes
15 minutes 30 minutes
30 minutes
III. Bacteriological examinations A. Antibiotic Sensitivity Test B. Bacterial Isolation and Identification C. Water Coliform Count D. Enzyme-Ink Immunosorbent Assay E. Rapid Plate Test
IV. Virological/ Serological Examination A. Serology 1. Agar Gel Immunodiffusion (AGID) Test Poultry: a. Infectious Bursal Disease* b. Avian Influenza 2. Enzyme-Linked Immunosorbent Assay (ELISA) Goat: A. Caprine Arthritis and Encephalitis Poultry: a. Avian Influenza b. New castle Disease c. Infectious Bronchitis d. Infectious Bursal Disease 3. Hemagglutination – Hemagglutination Inhibition (HA-HI Test) Poultry a. New Castle Disease b. Avian Influenza B. Fluorescent Anti-Body Test (FAT) a. Rabies
75.00/organism
98.00/organ 84.00/sample
150.00/serum 150.00/serum
300.00/serum
300.00/serum 300.00/serum 300.00/serum 300.00/serum
75.00/serum 100.00/serum
200.00/sample
1 week 1 week 1 week 1 day
15 minutes
2-3 days
1 day
1 day
1 day
Services Available Length of time per
Analysis (At Normal
Condition)
Cost per Analysis Contact Person
Proximate Analysis
Crude Protein 3 days 216.00 Mercita G. Herbano
Crude Fats 3 days 216.00 Lucena P. Jimera
Moisture (Oven drying) 105 2 days 120.00 Remedios C. Billanes
Ash 1 day 120.00 Remedios C. Billanes
Mineral Analysis
Calcium (Titrimetric) 4 days 240.00 Lucena P. Jimera
Phosphorous (Spectrophotometry)
2 days 240.00 Lucena P. Jimera
Salt (Mohr Method) Animal
Feeds
2 days 240.00 Remedios C. Billanes
Salt (Mohr Method) Raw
Material/FM
1 day 240.00 Remedios C. Billanes
Aflatoxin Content Analysis Every Friday of the
Week
1,300 Mercita G. Herbano/
Remedios C. Billanes
Feed Microscopy
Feed Ingredients 4 hours 120.00 Mercita G. Herbano
Mixed Feeds 1 day 120.00 Mercita G. Herbano
Kind of analysis and number of days required to complete analysis:
REGIONAL ANIMAL FEEDS ANALYSIS LABORATORY
Services Rendered:
PARTICULARS TIME
FRAME COST OF SERVICES
PERSON TO APPROACH
REMARKS
PRODUCTION SUPPORT SERVICES: 1. Planting Material Produced/Distributed
(Coffee Achuete and Banana-saba seedlings) Bagging of polybags Gathering/propagation of planting materials Planting of seedlings to the polybags Replanting, weeding & watering Fertilizer application Spraying of fungicides/insecticides Seedlings development for distribution
2. Biological Control Agents Produced/Distributed
a. Trichogramma japonicum & evanescens procurement of media sterilization of media Infestation of Corcyra eggs incubation period collection of Corcyra moth & eggs parasitization of Corcyra eggs distribution of parasitized eggs
2 months 3 months
3 months 3 months
1 week 2 days
5-8 months
1 day 3 days
2 weeks 45 days
2 months 2 months 1 month
FREE
1.00/card
Nora M. Sabellano RCPC Staff Isidra S. Patulada RCPC Staff
HVCDP responsible for distribution of
planting materials.
REGIONAL CROPS PROTECTION CENTER
PARTICULARS TIME
FRAME COST OF SERVICES
PERSON TO APPROACH
REMARKS
b. Metarhizium oatmeal agar preparation cracked corn media preparation and inoculation in plastic bags field ap[plication/distribution
c. Chilocorus nigrita
Procurement of matured squash fruit Establishment of scale insects in medium Development of C. nigrita in the medium Collection of Adult C. nigrita for field application/releases.
3. Mushroom Fruiting Bodies Produced/ Distributed Gathering and shredding of substrates Bagging and sterilization of substrates Planting of spawn Incubation of planted spawn Harvesting for distribution
4. Rice Seed Produced/ Distributed Land preparation seedling
establishment, transplanting Application of pre-emergence &
molluscicide Weeding, replanting & fertilizer
application rouging harvesting, threshing, hauling, drying,
blowing, socking and storing DAT * (Days After Transplanting)
1 day
4 weeks
3 months
Weekly 1 month
1-2 month Weekly after Development
1 week 1 week 1 week
2-3 months 2 weeks
1 month
5-10 DAT *
10 DAT*
35 & 90 DAT* 110-120 DAT*
FREE
FREE
100.00/kilo
Anacleto P. Quilantang, Jr. RCPC Staff
Nora M. Sabellano RCPC Staff Isidra S. Patulada RCPC Staff Henry R. Povadora
Production distribution thru Research Division
..cont
PARTICULARS TIME FRAME COST OF SERVICES
PERSON TO APPROACH
REMARKS
5. Organic Fertilizer Produced/ distributed Gathering of pre-decomposed
substrate Feeding to vermi worms Harvesting of vermi cast
EXTENSION SUPPORT, EDUCATION AND TRAINING SERVICES
Mushroom Production. Hands- on Training Conducted
RESEARCH AND DEVELOPMENT:
a. Rice Research Study Conducted ( 3 research study)
b. Rice Research Study Assisted (PRISM – Phil. Rice Information System ) Data gathering (40 monitoring fields)
AGRICULTURAL AND FISHERY REGULATION SERVICES:
Verification, assessment of damage to crops and pest monitoring
1 week
3 weeks 1 week
3 days
120 days
Thrice a month every cropping
season
Twice a month
FREE
Henry R. Povadora Isidra s. Patulada Anacleto P. Quilantang, Jr. Henry R. Povadora Nora M. Sabellano Felicisima L. Bulat-ag Anacleto P. Quilantang, Jr. Nora M. Sabellano Henry Povadora
Production utilized for the research study area Downloaded research study from Research Division Downloaded from Research
..cont
RESEARCH DIVISION DA- Research Complex, Sanito, Ipil, Zamboanga Sibugay
Telephone # (062) 333-2877 Cellphone # 0998 566 7822
0917 712 8659
e-mail: [email protected] [email protected]
CLUSTER 1 • LPES, La Paz, Zambo
City • ICROS, Lantung,
Isabela City • SRRTDF, San Ramon,
Zambo City
• MLPC, KALAWIT, ZDN
• RTLAC, TARUC RT Lim, ZSP
• SRRADS, MABINI RT Lim, ZSP
• WMHC, Sindangan, ZDN
• BRS, Betinan, San Miguel, ZDS • MLBC, Kaangayan, Mahayag, ZDS • DSPBC, Sumadat, Dumalinao, ZDS
HOW TO AVAIL THE SERVICES Title of Frontline Service Steps Service Provider Duration
1. Procurement/ distribution of:
- Seeds - Planting materials - Propagation materials - Improved pasture grasses
Laboratory products:
- Bio- N for rice & corn - Trichoderma CFA - Diadegma - Trichogramma for rice
and corn - Bio- organic fertilizer
1. Inquire the guard/ information officer and fill-in a service request slip (10 min)
2. Proceed to the office of the project in-charge/project site for orientation (20 min)
3. a. Ask for an order slip for procurement (10 min) b. Proceed to the approving officer for RIS approval in case of free distribution (10 min)
4. Proceed to the cashier/collecting officer for payment (10 min)
5. Show the official receipt/approved RIS to the project in-charge and withdraw the items (20 min)
6. Present receipt /approved RIS to the guard before leaving (5 minutes)
Research Division
LPES
MLPC
WMHC
BRS
MLBC
SRRA
DS
RTLAC
ICROS
1 hour & 15 minutes maximum
Title of Frontline
Service
Steps
Service Provider
Duration
2. Conduct of swine artificial insemination, pests and diseases diagnoses, castration and natural breeding services
1. Inquire the guard/information personnel and fill-in a service request slip (10 min)
2. Proceed to the office of the project in-charge/project site/laboratory (15 min)
3. Confer the project in-charge for interview of the animal status/condition and briefing of the payment conditions (30 min)
4. Request the technologist to administer the required services (10 minutes)
5. Proceed to the area to undertake the requested services (time varies depending on the distance
Research Division
DSP
BC
MLB
C
RTLA
C
WMH
C
MLP
C
ICR
OS
Minimum of 1 hour and 5 minutes
HOW TO AVAIL THE SERVICES
Title of Frontline Service
Steps Service Provider Duration
3. Distribution of IEC Materials and technical assistance
1. Inquire the guard/ information personnel and fill-in a service request slip (10 min)
2. Proceed to the concern section/un it (5 min)
3. Register in the logbook and undergo interview (10 minutes)
4. Confer the project in- charge for the needed materials, technical advisory and briefing (30 min)
5. Avail/ pay the requested information materials (10 minutes)
Research Division LPES ICROS SRC SRRTDF MLPC RTLAC SRRADS WMHC BRS DSPBC MLBC
1 hour and 5 minutes
HOW TO AVAIL THE SERVICES
CONDUCT OF SEMEN EXTRACTION FOR ARTIFICIAL INSEMINATION (AI)
Service Completion Time: 50minutes to 1hour
Proceed to the Animal System Section (ASS) for breed selection 10 minutes
Inquire from the Information Desk Officer for semen availability and fill-up a services request
slip 5 minutes
Register in the logbook of ASS while waiting for the preparation of the needed materials and semen collection
30 minutes
Withdraw collected semen
5 minutes
WORKFLOW OF FRONTLINE SERVICES
AVAILMENT OF RUBBER BUDSTICKS AND SCIONS
Service Completion Time: 50 minutes to 1 hour
Withdraw budsticks/scions 5 minutes
Inquire from the Information Desk Officer for the availability of the stocks and fill-up a
service request slip
5 minutes
Proceed to the office of the project in-charge for the selection/ reservation of the budsticks/scions
10 minutes
Fill-up an order slip while waiting for the needed budsticks/scions
30 minutes
AVAILMENT OF Information, Education and Communication (IEC) Materials
Inquire from the Information Desk Officer and fill-up a service request slip
5 minutes
Proceed to the Technical Assistance Section (TAS) and confer with the needed IEC materials
10 minutes
Register in the Logbook and undergo Interview
10 minutes
Confer with the project In-charge for the needed materials, technical advise and
briefing
20 minutes
Service Completion Time: 50 minutes to 1 hour
Withdraw IEC materials 5 Minutes
PROCUREMENT OF QUALITY BREED OF PIGLETS
Inquire from the Information Desk Officer for the availability of the stocks and fill-up a service request slip
5 minutes
Proceed to Animal System Section (ASS) for selection/ reservation and ask for an order slip
10 minutes
Proceed to collecting officer /cashier unit for for payment
10 minutes
Return to ASS and show the official receipt for withdrawal of piglets and/or return on scheduled date
15 minutes
Service Completion Time: 40 minutes to 1 hour
PROCUREMENT OF SEEDS AND PLANT MATERIALS
Inquire from the Information Desk Officer for the availability of the stocks and fill-up a service
request slip
5 minutes
Proceed to the project in-charge for selection/reservation and ask for an order slip
10 minutes
Proceed to collecting officer /cashier unit for for payment
10 minutes
Return to the Nursery/bodega and show the official receipt for preparation and
withdrawal of the seeds/plant materials
30 minutes
Service Completion Time: 55 minutes to 1 hour
PROCUREMENT OF BI0-N, BIO-ORGANIC FERTILIZER, TRICHODERMA CFA AND TRICHOGRAMMA CARD
Inquire from the Information Desk Officer for the availability of the stocks/cards and fill-up a service
request slip 5 minutes
Proceed to the project In-charge and request for an order slip
15 Minutes
Service Completion Time: 1hour and 10 minutes
Proceed to the collecting officer/cashier unit for payment
30 Minutes
Return to the project in-charge and show the official receipt for the preparation and withdrawal
20 Minutes
The division that ensures the quality of Philippine agricultural and fishery machineries, facilities and products to be within the domestic and international standards relative to client and consumer acceptability, health and safety, and the efficient trade of raw, fresh, primary and secondary processed agricultural and fisheries products (both food and non-food); activities undertaken include, but not limited to the following functions:
Formulation and enforcement of agriculture and fishery-related standards and regulations;
Prevention of disease and pest infestation; Registration/accreditation of agricultural and fishery products and/or industry players;
and, Issuance of certifications, clearances, permits, licenses, and the like.
ACTIVITIES • Plan/program activities of feed and veterinary of feed/veterinary drug and products unit at the
regional level; Process/register/endorse application for registration of feeds and veterinary drugs and products outlets;
• Inspect feed NDAP establishments/outlets; • Monitors the implementation of RA 1556; Generic Act 1988 and the joint BAI and DOH Adm. Orders; • Collects fees due; • Collects monthly production report from mixed feed /feedstuff manufacturers; • Collects feed samples for laboratory analysis; • Evaluate/decode feed samples analyzed; • Report/recommend for suspension/cancellation of the registration of feed /veterinary drug and
products importers, manufacturers, dealers, distributors or retailers; • Stand as witness in court re-feed NDAP prosecution.
ESTABLISHMENT This is usually applied for mixed feed manufacturer, feed ingredients supplier, feed ingredients
manufacturer, retailer and distributor.
A. REQUIREMENTS:
1. Application form (revised AFSD form No.1) A. FOR COMMERCIAL MIXED-FEED /FEED INGREDIENT MANUFACTURER 1. Photocopy of Business Permit from the Department of Trade and Industry (DTI) 2. For Corporations only Photocopy of Company's Registration and Articles of Incorporation with the Securities and
Exchange Commission(SEC); 3. For Cooperatives only: Photocopy of Registration with the Cooperative Development (CDA); 4. Photocopy of Environmental Compliance Certificate (ECC) from the Environmental Management Bureau (EMB) and
Permit to Operate (PTO) from the Laguna Lake Development Authority(LLDA).For outside Metro Manila; correspond PTO from the Department of Environment and Natural Resources (DENR) in the locality and ECC from the EMB of the local DENR;
5. Photocopy of Business /Mayor's Permit for the current year; 6. Copy of the Plant Lay-out; 7. Latest Picture of the feed plant with the owner or authorized representative: One taken outside and one taken
inside the feed plant; 8. If a Toll Manufacturer or Trader, Copy of Memorandum of Agreement between the concerned Parties; 9. If the manufacturer will contract the services of an independent quality control laboratory; Copy of Memorandum
of Agreement between the manufacturer and the laboratory Owner/manager and photocopy of laboratory Recognition Certificate issued by BAI;
10. Plant site and Facility Inspection and Evaluation Report: 11. Proof of Payment of Registration Fee:
a) less than 25.0 MT b) 25.1 to 50.0 MT c) More than 100MT
P450.00 P540.00
P720.00
B. NON-COMMERCIAL MIXED-FEED MANUFACTURER
1. Photocopy of Business Permit from DTI; 2. Photocopy of Mayor's Permit for the current Year; 3. Affidavit of licensed Veterinarian/Nutritionist; 4. PTO and ECC from DENR; 5. Proof of Payment of Registration Fee- P 180.00; 6. Affidavit of Animal Nutrition in the Farm; 7. Farm Inspection and Evaluation Report. C. IMPORTER/INDENTOR 1. Photocopy of Business Permit from DTI; 2. For Corporation: Photocopy of SEC Registration and Articles of Incorporation; For Cooperatives: Photocopy of CDA
Registration; 3. Photocopy of Mayor's Permit for the current Year;
4. Distributorship Agreement with the foreign supplier; 5. Site and Facility Inspection and Evaluation Report; 6. Proof of Payment of Registration Fee - P480.00
D. SUPPLIER 1. Photocopy of Mayors Permit for the current Year; 2. Proof of Payment of Registration Fee- P240.00
E. DISTRIBUTOR/RETAILER 1. Photocopy of Mayors Permit for the current Year 2. Proof of Payment of Registration Fee
a. Distributor - P120.00 b. Retailer - P 60.00
Note: Additional requirements maybe requested for submission from time to time as the need arises.
DISPLAY OF REGISTRATION CERTIFICATE: Registration Certificate shall be displayed conspicuously in the placed of business (feed mill or store) readily visible to the public.
EXPIRATION: The validity of registration shall automatically expire on the 31st of December of the year. Application for renewal of registration shall be filed on or before January 21st of every year. Failure to renew on or before the deadline shall be subject to corresponding surcharges.
ISSUANCE OF LICENSE TO OPERATE FOR VETERINARY DRUG AND PRODUCT ESTABLISHMENTS
General Requirements: 1. Notarized and accomplished Petition Form/Joint Affidavit of Undertaking 2. Photocopy of Mayor's Permit for the current year
3. Photocopy of Business Name Registration with BDT/SEC (if corporation) and Articles of Inc. 4. ID (5x5 cm) picture of the Owner/General Manager Veterinarian 5. Xerox-copy of Pharmacist/Veterinarian Registration/Board Certificate and PTR 6. Notarized valid Contract of Lease of the space/building occupied, if the applicant does not own it. 7. Batch distribution record book duly registered with BFAD/BAI 8. References Books:
1. USP/NF (Latest Edition) 2. R.A. 3720; R.A. 6675;R.A. 5921 3. Remington's Pharmaceutical Sciences (Latest Edition) 4. Goodman & Gilman Pharmacological Basis of Therapeutics 5. British Pharmacopeia 6. Philippine National Veterinary Formulary 9. Location Plan 10. Certificates of Attendance of Veterinarian /Pharmacist to the re-orientation seminar and consultation meeting regarding veterinary drug and product 11. List of products to be manufactured/distributed in Generic and with Brand Names
Requirements for Locally Manufactured Feed Products: 1. Brand Name Clearance 2. Technical description of the product 3. Process Flow/Manufacturing Procedure 4. Certificate of Analysis 5. Facsimile or draft of the proposed tag or label of each type of feed product 6. Sample of not less than 250 grams per product 7. Affidavit of animal Nutritionist/Veterinary Consultant 8. Affidavit of Quality control Chemist
ADDITIONAL REQUIREMENTS: a. Veterinary Drug Outlet: 1. Certification that the products it sells are registered with BFAD/BAI 2. Complete list of products to be sold with corresponding product registration numbers b. Changes in Circumstances: 1. Official letter re: change of address/owner/business name, etc. 2. Surrender original/old L TO, CPR and approved label 3. Deed of Sale/Transfer of Rights in case of change of ownership 4. Notarized Affidavit of Veterinarian in case of change 5. Duly notarized Declaration Form for any change(s) in the product
Note: • New (initial) application will be forwarded/endorsed to AFSD, BAI, Manila for approval of "Certificate of Registration"
• Renewal Registration will be approved by Regional Director.
ISSUANCE FE REGISTRATION CERTIFICATE FOR ANIMAL FACILITIES RA 8485- Animal Welfare Act - Registration of Person, Association, Partnership, Corporation, cooperative, operating slaughter house, pets hop, kennel, veterinary clinic, veterinary hospital, stockyard, corral, stud arm, zoo, poultry farm, piggery farm, large and small ruminants farm. Requirements: 1. BAI AWD Form No.1 2. Photocopy of Mayor's permit for the current year 3. Photocopy of Business Name with BDT /SEC (if corporation) and Articles of Inc. 4. ID picture of the owner/Gen .Manager and Veterinarian 5. Photocopy of Veterinarian registration/PRC ID and PTR 6. Notarized valid contract of lease of the space/building occupied, (if the applicant does not own the building/space 7. Location Plan 8. Certificate that the owner /veterinarian has attended a sponsored-accredited seminar of Regulatory Division. 9. Notarized financial statement 10. Environmental Clearance Certificate (ECC) from the Department of Environment and Natural Resources (DENR).
ESTABLISHMENT INITIAL
Peso
RENEWAL
Peso
Animal Control Facility Aviary Cattery/Kennel/Laboratory Animal Facility Circus/Carnival/Animal Show Crocodile Farm Hog/Poultry farm Monkey Farm for Export Racetrack/Equestrian Establishment Small Animal Show Stock/Corral/Stockyard/Stud farm Veterinary Hospital/Clinic Wildlife Rescue Center Zoo
One Year 100.00 200.00 100.00 500.00
1500.00 200.00 300.00 300.00 100.00 100.00 300.00 100.00 300.00
Three Years 500.00 600.00 300.00
1500.00 1500.00 600.00 900.00 900.00 300.00 900.00 300.00 300.00
1500.00
SCHEDULE OF FEES
COMMODITIES REQUIRING PLANT QUARANTINE CLEARANCE:
• Living plants • Seeds and nuts for planting • Nursery stocks, including vegetative parts thereof used as propagating materials • Fresh fruit and other plant products which have been declared as prohibited/restricted • Pure cultures of fungi, bacteria, virus, nematode and other phytopathogenic materials • Mushroom cultures including spawn • Algae cultures, rhizobial cultures for isolation of organism • Other plant cultures • Species of small animals potential as agricultural pests
ACTIVITIES OF REGIONAL PLANT QUARANTINE SERVICES
• Issuance of Import Permit • Potential Carrier Inspection - No. of vessels inspected, volume of plants products, inspected per tons • Sample Collection and Laboratory Examination - No. of samples collected and examined • Pest interception -cosmopolitan pest; exotic quarantine Export • Commercial Inspection - No. of plant products (MT); No. of plants (pes) • Issuance of phyto sanitary - No. of phyto sanitary • Domestic Movement: • Boarding/Inspection of vessels/aircraft • Issuance of Domestic Permits · Production Support • Survey of Plantation crops for export • Detection and Monitoring of Exotic and Cosmopolitan pests
Plant Quarantine Services
Prescribed Regulatory Fees for IMPORTS (DA AO No. 26 and 12 Series of 2004):
1. Issuance of Plant Quarantine Clearance (BPI Central Office)
Plants and Planting Materials Plant Products (Fruits, Vegetable, and others) Potential Agricultural Pests (Small animals, etc.)
Php 20.00 30.00 60.00
1. 2. Inspection and Certification (Collection of fees at Port of Entry)
Fresh fruit, vegetables, onion, garlic and other fresh spices
Seeds, cuttings, rhizomes, bulbs, corms, scions, and other planting/ propagating materials
Living plants for shipment of ten (10) pieces or less in excess of 10, plus
Grains and seeds for food processing
Logs, lumber, timber, veneer and other wood products
Other materials capable of harbouring pests
Potential crop pest Small
animals Bees, small insects,
others
• Cultures of fungi, bacteria and the likes for scientific purposes
20.00/MT or fraction of a ton thereof 10.00/MT or fraction of a ton thereof 20.00 plus 2.00/pc* 10.00/MT or fraction of a ton thereof 10.00/MT or fraction of a ton thereof
20.00/MT or fraction of a ton
thereof 20.00/head 200.00/PC*
200.00/PC*
For Floriculture and Allied Industries
Item
Rate (Php)
Minimum Per PC*
Maximum Per PC*
1. Planting and Propagating Materials
a. Seeds, cutting, rhizomes, corms and scions b. Rooted cuttings, seedlings, grafts and marcots c. Flasks and community pots d. Other propagation materials
5.00/kg 10.00/kg
15.00/pot or flask 10.00/kg
500.00 500.00 500.00 500.00
2,500.00 2,500.00 5,000.00 5,000.00
1. Cut flowers and Cut foliage 2. Other live plants (full grown plants, etc.)
10.00/kg 50.00/kg
500.00 500.00
5,000.00 10,000.00
1. Cutflowers and Cutfoliage 2. Other live plants (full grown plants, etc.)
10.00/kg 50.00/kg
500.00 500.00
5,000.00 10,000.00
*Phytosanitary certificate
Quarantine Action: • Shipment without PQC but have PC: refuse entry • Shipment with expired PQC: refuse entry • Shipment with PQC & PC : 10-15% sampling • Shipment with PQC but no PC : 100% Inspection • If Customs “holds” the commodity, refer to PQ Guidelines on transfer of custody If upon Inspection, the commodity was found mixed with other agricultural commodities other than what has been declared-revoke permit to import and recommend commodity for return to sender or destruction. P.Q. Inspector prepares inspection report regarding his/her findings and recommends appropriate action before clearance of the commodity. Fees and Charges: • Refer to BPI Quarantine AO No. 26, Series of 2004 • Refer to BPI Quarantine AO No. 12, series of 2004
• Stamp documents with “Inspected” and “Passed”, duly signed by authorized Signing PQ • If Import Permit Indicates Biosafety, refer to Post Entry Monitoring Guidelines
STEPS TIME FRAME PERSON TO APPROACH
1. Filling up of application for inspection 2. Submit the application for review and evaluation 3. Submit necessary requirements 4. Submit commodities for Inspection and Treatment
Inspection/ treatment depends upon the distance where commodity is located
5. Recommend treatment/ Laboratory examination Spraying Fumigation 6. Preparation, Issuance of Approval of PC 7. Release of Phytosanitary Certificate
2-3 mins
1-72hrs
1-2hrs 24-72hrs 3-5mins
Benito S. Mendoza Teogenes D. Bangcal BPI Staff
DETAILS
Applicant fills up and submits BPI Q Form No. 10 to the nearest PQ Station • If inspection is on-side, application should be filed at least 48 hours Prior to loading/treatment, for
appropriate scheduling
Other requirements include export declaration, packing list/invoice, CITIES permit, Import Permit from importing country and commodity clearances from other regencies (whichever is applicable) Examples of treatment are fumigation, chemical dipping/spraying, heat treatment, seed dressing, etc., whichever is applicable and required by the importing country Treatment is to be done at the exporter’s premises to be supervised by a Plant Quarantine Officer
HOW TO AVAIL THE SERVICES
APPLICATION AND ISSUANCE OF PHYTOSANITARY CERTIFICATE
ISSUANCE OF DOMESTIC PERMIT
HOW TO AVAIL THE SERVICES
STEPS TIME FRAME PERSON TO APPROACH
1. Submit for Interview 2. Identify commodities to be transported (if
prohibited, deny issuance) 3. Submit commodities for inspection 4. Misdeclaration of commodities, deny
issuance 5. Declaration of infection/infestation 6. Issuance of Permit (Clean commodities) 7. Release of Permit
3-5mins 3-5mins
3-5mins 2mins
refer to lab (Diseases) 2-3mins 2mins
Teohenes D. Bangcal BPI STAFF
DETAILS Time limits to hand carried commodities/Time varies depending upon the volume of commodities to be inspected if PHOHIBITED? If yes deny application For Pest Risk Analysis – applicant to submit PRA requirement for evaluation of the PRA Team If allowable – Attachment; Certification from buyers (whichever applicable)
DUTIES: • Board and inspect outgoing and incoming vessels and aircrafts and issues
certificate of inspection and corresponding clearances; • Inspect and examine animals, animal products and by-products, veterinary biological,
animal feeds, and feed ingredients and effects on board vessel docking/anchoring within the port of assignment for the purpose of determining their sanitary conditions and ascertain if same have compiled with shipment, import/ or export regulations;
• Supervise the cleaning, fumigation of vessels and aircrafts suspected or verified to be contaminated with dangerous communicable animal diseases or as required by existing rules and regulations;
• Isolate and/ or condemn/ disposed sick animals which carries dangerous animal diseases; • Issuance of Shipping Permits, veterinary health certificates, commodity clearances,
veterinary quarantine clearance to import, export and landing permits; • Shipping Permits of Veterinary Health Certificate covering movements between regions,
provinces and municipalities shall be issued by the respective duly deputized and designated Regional, Provincial and Municipal veterinary Quarantine Personnel;
• Shipping Permits covering transport in FMD (Food and Mouth Disease) Free Zones from disease outbreak areas shall by the Director of the Bureau of Animal Industry.
REGIONAL VETERINARY QUARANTINE SERVICES
Animal Quarantine Services Port Area, Zamboanga City
Issuance of Veterinary Health Certificate Shipping / Landing Permit
Requirements / Checklists: 1. Livestock Handler's license 2. Accredited Transport Carrier 3. Inspection Certificate from Veterinarian/LGU technician 4. Clearance from PNP for large animals 5. Certificate of Ownership/Transfer (for large animals. 6. Certificate of vaccination (for canine/feline) 7. Ebola virus titer (for monkey) 8. Pollurum Test for avian (international) 9. Import permit for Ostrich (international) 10. Import permit for canine/feline (international) 11.Shipping mark for semi-processed cow hides (international)
STEPS TIME FRAME PERSON TO APPROACH
Present the complete requirements to the Regional Veterinary Quarantine Officer or Veterinary Quarantine Inspector
15 minutes Regional Veterinary Quarantine Officer Veterinary Quarantine Inspector
ISSUANCE OF CLEARANCE FOR SEACRAFT/ AIRCRAFT INSPECTION Requirements/Checklist:
1. Notice of schedule estimated time of arrival/ departure from shipping lines/ agency. 2. Veterinary Quarantine Clearance from the last port of call. 3. Certificates:
a. Ship Provision/ Store List Declarations b. NIL List c. Voyage Memo d. Cargo Manifest
HOW TO AVAIL THE SERVICES
STEPS TIME FRAME PERSON TO APPROACH
Present the complete requirements to the Regional Veterinary Quarantine Officer or Veterinary Quarantine Inspector
1 hour Regional Veterinary Quarantine Officer Veterinary Quarantine Inspector
ISSUANCE OF LIVESTOCK, POULTRY AND BY-PRODUCTS HANDLER’S LICENSE Requirements/Checklist:
1. Duly accomplished and notarized application form (BAI from No. 1) 2. Tax identification Number (TIN) of applicant 3. Latest 1x1 ID Picture (2pcs.) 4. Residence Permit 5. Business Permit (Mayor’s permit/ DTI permit) 6. Cerificate of attendance (seminar) 7. License fee of P300 per applicant (new/ renewal) PMO to Bureau of Animal Industry, Diliman Quezon City 8. Photocopy of Security and Exchange Commission (SEC) for Partnership, Corporation, Cooperative and Association
HOW TO AVAIL THE SERVICES
STEPS TIME FRAME PERSON TO APPROACH
1.Submit the complete requirements to the Regulatory Division.
Applicants need to attend orientation seminar
It will take one (1) month to release Handler’s
License I.D and Certificate of Registration
Chief, Regulatory Division Registration and Licensing Section
HOW TO AVAIL THE SERVICES
ISSUANCE OF TRANSPORT CARRIER ACCREDITATION/STICKER Requirements / Checklist: • Duly accomplished and notarized application form (BAI form No.2)
• Tax identification Number (TIN) of applicant • Latest 1x1 ID Picture (2pcs.) • Residence Certificate • Business Permit (Mayor's permit/DTI permit) • Certificate of attendance (seminar) • License fee of P500.00 per applicant (new/renewal) PMO to Bureau of Animal Industry, Diliman, Quezon City • Photocopy of Security and Exchange Commission (SEC) for Partnership, Corporation, Cooperative and
Association. • Photocopy of Certificate of Registration of Carrier • Picture of carrier (front and side view per carrier)
HOW TO AVAIL THE SERVICES
STEPS TIME FRAME PERSON TO APPROACH
1. Submit the complete requirements to the Regulatory Division
2. Applicants need to attend orientation seminar (half day)
3. The Regional Director through the Regulatory Division will endorse the application with complete requirements to the BAI Director for Issuance of handler’s License I.D
It will take one (1) month to release Certificate of Accreditation and Sticker
Chief Regulatory Division Registration and Licensing Section
REGIONAL AGRICULTURAL ENGINEERING DIVISION (RAED)
Provides technical assistance in planning and implementation of Small Scale irrigation Projects like Small Water Impounding Project (SWIP), Diversion Dam (DD), Small Farm Reservoir (SFR), pressurized irrigation systems and
other irrigation projects.
STEPS TIME FRAME PERSON TO APPROACH
1. Prepare letter of intent addressed to the Regional Director and attention Chief, RAED
2. RAED Staff will schedule visit to validate the project and to provide the needed technical assistance.
3. RAED Staff will prepare report/recommendation regarding the project.
4. If project is feasible, it will be submitted for funding. Hen funds are available the projects will be posted for bidding. Winning bidder shall be notified when to start the project.
5. RAED Staff shall monitor progress of the project.
6. Upon completion of the project, it will be turned over to the intended beneficiary.
2 weeks
1 month
3-4 months
Engr. Gwendolyn B. Folgo Chief RAED
Prepares plan and evaluates engineering plans, program and projects in water resource development for funding
STEPS
TIME FRAME
PERSON TO APPROACH
1. Concerned Local Government Units request Da for assistance in preparation of plans and cost estimates of the project. Or if concerned LGU/NGO has prepared plan they must submit a copy of engineering plans to RAED for validation and review.
2. RAED Staff will review and evaluate the plans submitted.
3. Final plans will be prepared if needed. 4. Submit plans together with estimates for
funding.
2 weeks
5 days
Engr. Gwendolyn B. Folgo
Chief, RAED
Or any RAED Staff
Implements approved small scale irrigation projects funded under AgriPinoy and other locally funded water resource development projects.
STEPS TIME FRAME
PERSON TO APPROACH
1. Visit RAED office and inquire on the availability of small scale irrigation projects for implementation. Inquire about project requirements.
2. RAED Staff will conduct detailed engineering survey.
3. RAED Staff will prepare plans and estimates and submit the same to the RAED Chief for recommending approval.
4. RAED Chief will submit the proposal to the Regional Director for approval.
5. Once approved and funds are available, the project will be posted for bidding. After bidding, the winning bidder shall notified when to start the construction.
6. RAED Staff shall monitor progress of the project. 7. Upon completion, the project shall be turned over
to the intended beneficiary.
20 minutes
4 weeks
10 weeks
Engr. Gwendolyn B. Folgo Mr. Camilo I. Jose Engr. Marlon L. Madjad Mr. Eric F. Garcia Engr. Jerome L. Jamanulla Engr. Sukrina Sali-Edding Engr. Mariano Buyco Engr. Jurilyn L. Abequibel Engr. Christopher Abne Engr. Anthony Fred Cabusas Engr. Erel Valdez
Implements rehabilitation and construction of Farm to Market Road in coordination with LGUs
STEPS TIME FRAME PERSON TO APPROACH
1. Interested Local Government Unit must submit proposals for Farm to market Road (FMR) to the Regional Director.
2. RAED Staff will validate the site, prepare validation report and submit proposal to the management for funding.
3. Once funding is available, project shall be posted for bidding. Winning contractor shall start project upon receipt of NTP. (DA as implementing unit)
4. For LGU as implementor, funds are downloaded to LGU.
5. RAED Staff shall monitor progress of work. 6. Upon completion, the project shall be turned over
to the requesting Local Government Unit (DA as implementing unit)/recipient (LGU as implementor).
1 week
10 weeks
2 weeks
RAED Staff
Implements construction/rehabilitation of Agri-infrastructure project implemented by DA under its regular program or under special projects
STEPS TIME FRAME PERSON TO APPROACH
1. Concerned ROS facility/LGU/Coop must submit letter of intent or resolution.
2. RAED Staff shall assist concerned client as to the project requirements.
3. RAED Staff shall validate the site. 4. RAED Staff shall prepare plans and estimates. 5. RAED Chief reviews the plans and estimates for
approval by the Regional Director. 6. Plans and estimates together with proposal
shall be submitted for funding. 7. If funds are available, projects shall be posted
for bidding. 8. Winning bidder shall start construction upon
receipt of NTP. 9. Construction/rehabilitation must be completed
as stipulated in the contract. 10. RAED Staff shall monitor progress of the
project. 11. Once completed, project shall be turned over
to the concerned client.
4 weeks
10 weeks
Engr. Gwendolyn . Folgo Mr. Camilo I. Jose Engr. Marlon L. Madjad Mr. Eric F. Garcia Engr. Jerome L. Jamanulla Engr. Sukrina Sali-Edding Engr. Mariano Buyco Engr. Jurilyn L. Abequibel Engr. Christopher Abne Engr. Anthony Fred Cabusas Engr. Erel Valdez
Implements agricultural mechanization, post harvest facilities and agro processing projects
STEPS TIME FRAME PERSON TO APPRAOCH
1. Interested LGU/Coop or NGO must submit letter of intent or resolution.
2. RAED Staff shall assist in the identification and validation of site intended for the facility/project.
3. RAED Staff prepares plans and estimates. 4. RAED Chief reviews plans and estimates for
approval by the Regional Director based on the guidelines of the project.
5. Once approved the plans, estimates and the proposal shall be submitted for funding.
6. If project has been funded it will be posted for bidding.
7. Then winning bidder shall be notified when to start the project.
8. RAED Staff shall monitor progress of the project.
9. Upon completion of the project, it shall be turned over to the intended beneficiary with the corresponding MOA.
10 minutes
4 weeks
10 weeks
Engr. Gwendolyn B. Folgo Mr. Camilo I. Jose Engr. Marlon L. Madjad Mr. Eric F. Garcia Engr. Jerome L. Jamanulla Engr. Sukrina Sali-Edding Engr. Mariano Buyco Engr. Jurilyn L. Abequibel Engr. Christopher Abne Engr. Anthony Fred Cabusas Engr. Erel Valdez
Provides from machineries/post harvest equipment either thru grant or loan to interested LGUs/NGOs and coops
STEPS IT WILL TAKE YOU PERSON APPROACH
1. Interested group must submit letter of intent or a resolution.
2. The Regional Director assisted by the RAED Chief/Staff shall determine if the proponent is qualified based on guidelines.
3. A Memorandum of Agreement shall be signed by parties concerned.
4. For those availing equipment thru loan, a promissory note shall be accomplished and duly signed by the recipient.
5. Equipment if available shall be released upon completion of all requirements.
One day if all requirements are
complete and equipment is
available
Engr. Gwendolyn B. Folgo or RAED Staff
Conducts training and extension activities related to irrigation, post harvest, and agri-infrastructure and agro-processing
STEPS TIME FRAME PERSON TO APPROACH
1. Interested group must contact RAED for schedules of training or for those requesting for resource person, send a letter of invitation indicating the topic, the date/time/venue and the participants.
2. Please leave your contact info for confirmation of he schedule.
15 minutes
RAED Staff
STEPS TIME FRAME PERSON TO APPROACH
1. Interested group or client must contact RAED for technical assistance.
2. RAED Chief shall assign Staff to do the layout and design.
3. Please leave your contact information so that RAED can contact you if the plan is ready for pick-up.
3 weeks
RAED Staff
Provides technical assistance in preparing farm layouts/design to interested clients
AMAD SERVICES:
STEPS TIME FRAME PERSON TO APPROACH
1. Office of the Provincial Agriculturist/City Agriculturist submits target municipalities for the establishment of Barangay Food Terminal
2. Based on target list submitted by OPA/OCA LGUs asked to submit letter of intent, Barangay Board Resolution.
3. Site Validation will be conducted by AMAD in coordination with OPA/OCA
4. If site is qualified, interested LGUs will have to submit other requirements (BC profile, Mgt. Team Composition, Program of Works, Plan, Bank, Certification for LGU Counterpart.
5. MOA signing
6. Mgt. Team training will be conducted
7. Notice to proceed will be sent to LGU for Project Implementation, payment will be done by trance (3 trances)
8. Project inspection by RAED staff will be done before payment
9. Project Completion Report, Certificate of Turn-Over is required before full payment will be granted.
10-30 minutes
5-10 days after submission
10-15 days after submission
1 week after
submission of required documents
To be scheduled
To be scheduled
5-10 days after submission of required
documents
To be scheduled 5-10 days after
submission of required documents
Ferdinand D. Gamorot Chief, AMAD For: ZDS- Arcele P. Templa ZS- Marry Joy P. Flores ZDN- Analiza M. Quilo
CONDUCT MARKET MATCHING/LINKAGES
STEPS TIME FRAME PERSON TO APPROACH
Suppliers or buyers may visit or call the AMAD office or send communication indicating desired action to be undertaken by AMAD such as: Commodity required/offered Volume offered/required Buying/selling price Contact person/number Period required/available Source and methods in obtaining market
information
10-20 minutes Ferdinand D. Gamorot Chief, AMAD For: ZDS- Arcele P. Templa ZS-Marry Joy P. Flores ZDN- Analiza M. Quilo ZC- Jonah Lyn Corpuz Ms. Gilma A. Amores
AMAD facilitates the meeting of suppliers and buyers either through telephone, e-mail, written communication or through market forum/encounter where buyers and suppliers are physically present in one venue. How can I avail the service?
CONDUCT/PARTICIPATE IN TRADE FAIRS AND CONGRESSES
STEPS TIME FRAME PERSON TO APPROACH
Visit or call our office and request to research on data pertaining to market, volumes of commodities, buyers/suppliers guide directory and absorptive capacity of wage goods.
5-20 minutes Ferdinand D. Gamorot Chief, AMAD For ZDS- Arcele P. Templa ZS-Marry Joy P. Flores ZDN- Analiza M. Quilo ZC- Jonah Lyn Corpuz Gilma A. Amores
AGRIBUSINESS INVESTMENT FORA/AGRIBUSINESS INVESTMENT OPPURTUNITY SEMINARS
FOLLOW THESE STEPS IT WILL TAKE YOU PLEASE APPROACH
Visit AMAD office and inquire about investment for a schedule for the month/year and signify your intention to participate if you deemed the activity significant in your agribusiness venture.
5-20 minutes Ferdinand D. Gamorot Chief, AMAD For ZDS- Arcele P. Templa ZS-Marry Joy P. Flores ZDN- Analiza M. Quilo ZC- Jonah Lyn Corpuz Ms. Gilma A. Amores
CREDIT FACILITATION
DA-AMAD may facilitate the availment of credit of individual farmer/fisherfolk, farmers/fisherfolks groups or cooperatives and enterprises from financing institution and other funding program/agency in the region. How can I avail the service?
STEPS TIME FRAME PERSON TO APPROACH
Visit AMAD office and inquire about available loan/credit windows and signify your intention to avail
5-20 minutes Ferdinand D. Gamorot Chief, AMAD For ZDS- Arcele P. Templa ZS-Marry Joy P. Flores ZDN- Analiza M. Quilo ZC- Jonah Lyn Corpuz Ms Gilma A. Amores
PREPARATION /UPDATING OF AGRI-FISHERY DIRECTORY
STEPS TIME FRAME PERSON TO APPROACH
Visit or call our office and request to research on data pertaining to buyers/suppliers guide directory.
5-15 minutes Ferdinand D. Gamorot Chief, AMAD For ZDS- Arcele P. Templa ZS-Marry Joy P. Flores ZDN- Analiza M. Quilo ZC- Jonah Lyn Corpuz Ms. Gilma A. Amores
The AMAD maintains and updates lists of buyers and suppliers and their contact information for usage of clients requesting for market tie-ups and possible market contract agreement. How can I avail the service?
PRICE MONITORING
Data on prices of wage goods in major demand centers in the region and in Manila are being collected, recorded and plotted by AMAD for use of interested clientele. How can I avail the service?
STEPS TIME FRAME PERSON TO APPROACH
Visit or call AMAD office and request to research on price data of major agricultural commodities.
5-15 minutes Ferdinand D. Gamorot Chief, AMAD For ZDS- Arcele P. Templa ZS-Marry Joy P. Flores ZDN- Analiza M. Quilo ZC- Jonah Lyn Corpuz Ms. Gilma A. Amores
ASSISTANCE TO PRIVATE SECTOR/COMMODITY PROFILING
DA-AMAD is providing assistance to private sectors in the conduct of meetings and briefings and assists the same in their commodity profiling and direction. How can i avail the service?
STEPS TIME FRAME PERSON TO APPROACH
Visit or call AMAD office and request information on commodity profile and their directions and activities.
5-15 minutes Ferdinand D. Gamorot Chief, AMAD For ZDS- Arcele P. Templa ZS-Marry Joy P. Flores ZDN- Analiza M. Quilo ZC- Jonah Lyn Corpuz Ms. Gilma A. Amores
MARKET STUDY
STEPS TIME FRAME PERSON TO APPROACH
Visit AMAD office and request to research on Market Study on priority agricultural commodities.
5-15 minutes Ferdinand D. Gamorot Chief, AMAD For ZDS- Arcele P. Templa ZS-Marry Joy P. Flores ZDN- Analiza M. Quilo ZC- Jonah Lyn Corpuz Ms. Gilma A. Amores
DA-AMAD conducts Market Study of a certain commodity to assess past and present demand and supply situations and their expected future behavior and gaps. How can I avail of the service?
ISSUANCE OF CERTIFICATE OF ELIGIBILITY UNDER E.O 376 (DUTY-FREE IMPORTATIONS OF AGRI-FISHERY EQUIPMENT, INPUTS, MACHINERIES, ETC.)
STEPS TIME FRAME PERSON TO APPROACH
1. Proponent files letter of application.
2. AMAD reviews application and if qualified, request proponent to submit documents.
- Certificate of Registration - Income Statement - Income Tax Return - Etc. 3. Conducts site validation after
submission of documents. 4. Prepares & issues Certificate of
Eligibility.
5 minutes
10-15 minutes
To be scheduled 10-15 minutes
FERDINAND D. GAMOROT Chief, AMAD
DA AMAD issues certificate of eligibility to all qualified proponents How can I avail of the service?
General Services Section
• Provide policy guidance on the maintenance and disposition of assets, procurement, utilization and storage of supplies, materials and equipment in accordance with government prescribed standards;
• Provide transportation, communications, general utility and maintenance service for the Department; • Procure, store and distribute supplies and equipment of the Department and conduct periodic
inventories of same; • Receive and collect cash, pay salaries of DA employees and the Department’s obligations; and • Supervises the security service of the Department.
Records Unit
• Provide an efficient, effective and economical records management; • Formulate, evaluate, update and implement policies and guidelines on record management; • Service the documentary reference and information requirement of top management, action officers
and the general public; • Provides messengerial/liaison services for the Department; • Provides central control system for vital essential records;
• Ensures proper storage of inactive records and prompt disposal of obsolete and valueless records and preserve vital and permanent records;
• Provides systematic control of receiving and handling incoming mails and documents and dispatching of outgoing communication and documents;
• Represent the Department in the presentation of documents in courts and other administrative body; • Authenticates official records when necessary; and • Maintain a Central File Station Storage for current and non-current records.
Property Unit The property Unit of the General Services Section is responsible in the procurement, distribution and utilization of office supplies, materials and equipment being requested by each operating divisions of the office.
STEPS TO FOLLOW TIME FRAME PERSON RESPONSIBLE
1. The property unit shall issue an RIS with acknowledgement receipt for Equipment (ARE) as the case may be subsequently by assign control number.
5 minutes
Ma. Juliana A. Toribio or Engram Ahmad or John Michael Patangan
STEPS TO FOLLOW TIME FRAME PERSON RESPONSIBLE
1. Present Purchase order (PO) for verification.
2. Goods are pre-inspected and under temporary custody.
1 minute
5 minutes
Ma. Juliana A. Toribio or John Michael Patangan Engram Ahmad or any Property Unit Staff
ISSUANCE OF SUPPLIES/MATERIALS/EQUIPMENT How can I avail of the service?
ACCEPTANCE OF DELIVERIES OF GOODS
Total Processing Time 20 minutes
How can I avail of the service?
3. Inspection of goods. 4. Final acceptance of goods IAR is
accomplished 5. Assignment of Control No.
5 minutes
1 minute
1 minute
Heriberto Payopelin Jr.
Ma. Juliana A. Toribio
Property Unit Staff
ASSIGNMENT OF CONTROL NUMBER OF VOUCHERS
Vouchers and other attachments for the purchase of requested office supplies, materials and equipment
are forwarded to Accounting Section for processing after it has been assigned with a control number and recorded in the logbook.
FOLLOW THESE STEPS
IT WILL TAKE YOU
PERSON RESPONSIBLE
1. Present Clearance Form Verification from records of Accountability available on file
2. Affixing of signature Clearance
3 minutes
1 minute
Engram Ahmad
Ma. Juliana A. Toribio
For more information and details pls. contact: Ma. Juliana A. Toribio, OIC Property Unit.
Total processing time 25 minutes
ISSUANCE OF PROPERTY CLEARANCE
How can I avail of the service?
Total processing time 4 minutes
DA-RSO, ZAMBONGA CITY CASHIER UNIT ISSUANCE OF CHECK
How can I avail of the service?
Steps to follow Time frame Person responsible
1. Submit vouchers, payrolls for checking to the Cashier’s Unit. Data to be encoded in the computer.
2. Typing of checks.
3. Recording of checks issued.
4. Countercheck issued checks.
5. Signing of checks.
6. Forward checks for countersigning.
7. Preparation of Advice Encode ACIC
8. Final- Claim check at the cash window.
5 seconds
15 seconds
15 seconds
10 seconds
10 seconds
1 minute
2 minutes
Zorayda J. Hachalain – Admin. Officer I Zorayda J. Hachalain – Admin. Officer I Corazon A. Madriaga – Cashier II Corazon A. Madriaga – Cashier II Zorayda J. Hachalain – Admin. Officer I Corazon A. Madriaga – Cashier II Zorayda J. Hachalain – Admin. Officer I
STEPS TO FOLLOW TIME FRAME PERSON RESPONSIBLE 1. Issuance of receipts for the following:
- Soil sample analysis/ special assay information. - Refund of cash advance of the Disbursing Officer and Collecting officer. - Refund of TEV of employees & officers - Farm product/ Lapaz & Tumaga collections. - Fighting cock Export/ import & inspection fees. - Pullorum Test.
1 minute Corazon Madriaga - Cashier II/ Admin Officer III
Zorayda J. Hachalain- Admin. Officer I
STEPS TO FOLLOW
TIME FRAME
PERSON RESPONSIBLE
Encashment of Check
Final preparation/ counting & balancing and releasing.
3 hours
2 hours
Carolina P. Serrano
RECEIPT OF COLLECTION
PAYMENT OF SALARIES AND WAGES
HUMAN RESOURCE SECTION HOW TO AVAIL THEIR SERVICES
JOB APPLICATIONS
Job vacancies are posted at the DA Bulletin Board located at the lobby of the office and at the HR Section. Anyone can apply provided the prospective applicants/ employees meets the qualifications required for the job opening. The Personnel Selection Board screens applicants is composed of the following: 1. Regional Assistant Director 2. Representative from the Division where vacancy exist 3. Representative from the Rank and File 4. Representative of the Management 5. Human Resource Officer 6. DAEA IX President REQUIREMENTS:
1. Application letter 2. Personnel Data Sheet with latest “2x 2” picture
3. Original and photocopy of Certificate of Eligibility/ies 4. PRC License/s (RA 1080) 5. Original and photocopy of Transcript of Records 6. Other supporting documents, if necessary
FOLLOW
TIME FRAME
PERSON TO APPROACH
1. Submit application letter addressed to the Regional Director specifying the position applied for together with requirements.
2 minutes/application
letter
RECORDS SECTION
2. The HRl Officer and the PSB will meet to evaluate the applicants who are able to meet the minimum requirements will be notified/ called to take the qualifying exam.
20 minutes/applicant
PERSONNEL SELECTION BOARD
3. Personnel Selection Board members and the Secretariat convene to conduct interview to those who passed the qualifying examination.
20 minutes/applicant
PERSONNEL SELECTION BOARD
4. The HR Officer submits to the Regional Director the most qualified applicants agreed by the PSB and the RD selects the best qualified candidates to the position.
20 minutes/applicant
REGIONAL DIRECTOR
5. Submits Recommendation of Applicant to the Vacant Position for confirmation of DA Secretary at DA Central Office
15 minutes
PERSONNEL SELECTION BOARD
6. Applicant selected by the appointing officer is notified and advised to report to the office.
20 minutes/ notice
HUMAN RESOURCE OFFICER
TOTAL PROCESSING TIME 1 hour and 37 minutes
HOW CAN I AVAIL OF THIS?
APPOINTMENT PREPARATION (Original, Promotion, Transfer, Re-employment, Re-instatement) OBJECTIVE: To expedite processing of supporting documents and preparation of all nature of appointments of personnel and to ensure that the Civil Service Rules and Regulations on appointments and other Personnel Actions are properly and strictly implemented and ensure the effective and efficient safekeeping of personnel records. REQUIREMENTS: FOR ORIGINAL APPOINTMENT 1. NBI Clearance
2. Personal Data Sheet (Form 212) 3. Position Description Form 4. Medical Certificate 5. Drug Test Result 6. Civil Service Eligibility or appropriate Professional License (RA 1080) 7. Photocopy of Transcript of Record 8. Other requirements deemed necessary by the office.
FOR TRANSFER 1. Approved letter of transfer
2. Clearance from Money and Property Accountabilities 3. Personal Data Sheet (Form 212) 4. Position Description Form 5. Civil Service Eligibility or appropriate Professional License (RA 1080) 6. Other requirements deemed necessary by the office.
FOR RE-EMPLOYMENT
1. Personal Data Sheet (Form 212)
2. Position Description Form
3. Civil Service Eligibility or appropriate Professional License (RA 1080)
4. Other requirements deemed necessary by the office.
FOR RE-INSTATEMENT
1. Certified thru copy of decision from the concerned agency pertaining exoneration of the case.
2. Personal Data Sheet (Form 212)
3. Position Description form
4. Civil Service Eligibility or appropriate Professional License (RA 1080)
5. Other requirements deemed necessary by the office.
RETIREMENT/ SEPARATION AND OTHER CLAIMS
OBJECTIVE:
To expedite the early processing of the Retirement, Terminal Leave and other claims with the GSIS, PAG- IBIG Offices and other government agencies in accordance with accounting and COA rules and regulations.
REQUIREMENTS:
1. Retirement and separation Forms
2. Updated original service record.
STEPS
TIME FRAME
PERSON RESPONSIBLE
1. Retiree submit pertinent supporting documents to the HR Section for recording purposes.
2 minutes/retiree
MR. GENEROSO D. CABATBAT
2. Check and review pertinent supporting documents. Prepare and accomplish Retirement/ separation and other forms.
5-15 minutes/ retiree
MS. MA. CRISELDA SJ. OLARTE
3. Review of Retirement Documents
1 minute/ Application Form
HUMAN RESOURCE SECTION
4. Approval of Retirement claims
1 minute/ Application Form
HEAD OF AGENCY
4. Prepares transmittal papers, secure
copy for files and submit to the GSIS and other offices.
5-10 minutes/ document
MR. GENEROSO D. CABATBAT
TOTAL PROCESSING TIME 29 MINUTES
HOW CAN I AVAIL OF THE BENEFITS?
REQUIREMENTS:
TERMINAL LEAVE CLAIM
1. Statement of Assets, Liabilities and Net worth
2. Updated original service record
3. Photocopy of Notice of Salary Adjustment for latest salary increase.
4. Certified Original copy of Certification as to the Accrued Leave balances of the employee.
5. Clearance of Money and Property accountabilities.
6. Leave application duly approved by the Regional Director.
HOW CAN I AVAIL OF THE BENEFITS? STEPS TO FOLLOW TIME FRAME PERSON RESPONSIBLE
1. Retiree submits pertinent supporting documents to the Personnel Section for recording purposes.
2 minutes/ retiree
MR. GENEROSO D. CABATBAT
2. Checks and review pertinent supporting documents submitted.
5-15 minutes/retiree
MS. MA. CRISELDA SJ. OLARTE
3. Certify as to the total leave balances on the leave
application.
1 minute/ leave application
HUMAN RESOURCE SECTION
4. Approval of leave application
1 minute/ leave application
REGIONAL DIRECTOR/ ASSISTANT DIRECTOR
5. Compute terminal leave claims. Prepares request
for funding and endorse to the Department of Budget and Management, Manila, thru the Department of Agriculture, Central Office, Diliman, and Quezon City together with the pertinent supporting documents.
1 hour/ Application
MS. MA. CRISELDA SJ. OLARTE
6. Upon receipt of funds from Department of Budget and Management, Manila, release Terminal Leave voucher to the Budget Section for payment.
1 minute/ voucher
MS. MA. CRISELDA SJ. OLARTE
TOTAL PROCESSING TIME 1 HOUR AND 20 MINUTES
PROCESSING OF LEAVE APPLICATION
REQUIREMENTS:
1. Leave Application Form.
2. Medical Certificate (if leave applied is sick leave for more than 5 days).
3. Clearance of money and property and accountabilities ( if leave applied is 30 calendar days or more).
HOW CAN I AVAIL OF THE LEAVE?
STEPS
PROCESSING TIME
PERSON RESPONSIBLE
1. Employee concerned prepares and file leave
application with the Personnel Section
1 minute
HUMAN RESOURCE STAFF
2. Process leave application and index the
number of days enjoyed in the leave card
2 minutes/ leave
application
HUMAN RESOURCE STAFF
3. Certificates as to the leave balances of the
employee concerned.
20 seconds/leave
application
CHIEF HR SECTION
4. Recommend for approval of Application
Leave
30 seconds/leave
application
CONCERNED DIVISION CHIEF
5. Approved of Leave Application
20 seconds/leave
application
RD/ARD
TOTAL PROCERSSING TIME 4 minutes & 10 seconds
NOTE: All presidential appointee shall file their leave of absence involving more than thirty (30) calendar days with or without pay with the Office of the Secretary and application for leave involving (30) days or less with the Office of Regional Director, copy furnished the Regional Human Resources Management Office. Application of leave of absence involving not more than thirty (30) calendar days with or without pay of employees from the Division Chief and below shall be approved by the Assistant Regional concerned as recommended by the Chief of Division where the employees is assigned. Application for leave of absence involving thirty (30) days or more with or without pay of employees with salary grade 24 and below shall be approved on by the Regional Director as recommended by the Assistant Regional Director concerned and as initialed by the chief of division all other application for leave of absence with or without pay involving more than one (1) calendar year shall be approved by the Secretary as recommended by the Regional Director pursuant to Regional Memorandum Order No. 01, series of 2005
ISSUANCE OF SERVICE RECORDS,
CERTIFICATION OF EMPLOYMENT AND OTHER CERTIFICATIONS
HOW CAN I AVAIL OF THE SERVICE?
STEPS TO FOLLOW
TIME FRAME
PERSON RESPONSIBLE
1. Employee concerned Request at the HR Section.
30
seconds/document
CHIEF HR OFFICER
2. Prints Service Record/ Certification and other kind
of certification
30
seconds/document
HUMAN RESOURCE STAFF
3. Affix signature on the document requested and
release of documents
20seconds/document
HUMAN RESOURCE SECTION
TOTAL PROCESSING 1 minute & 20 seconds
HOW IT IS DONE?
STEPS TO FOLLOW
TIME FRAME
PERSON RESPONSIBLE
1. Appointee concern submits to the HR
Section the necessary requirements
20 seconds
MS. GISELLE G. SALAZAR
2. Evaluates and review all pertinent
documents submitted and determine whether it is complete and in order.
15 minutes/ appointment
CHIEF HR SECTION
3. Prepares appointment, reviews and
cross checks prepared appointment.
5 minutes/
appointment
CHIEF HR SECTION
4. Affix signature at the back of the
appointment and certifies that all documents submitted are complete and in order.
2 minutes/
appointment
CHIEF HR SECTION
5. PSB Chair affix signature at the back of
appointment.
1 minute/
appointment
CHAIR PSB
6. Approval of the appointment
1 minute/
appointment
REGIONAL DIRECTOR
7. Released approved appointment to the
appropriate appointee.
3 minutes/
appointment
CHIEF HR SECTION
8. Prepares Report on Appointment Issued
and submit to the Civil Service Commission
15 minutes/report
MS. GISELLE G. SALAZAR
TOTAL TIME 42 minutes and 20 seconds
PAYROLL PREPARATION OBJECTIVE: To ensure smooth, efficient, effective processing and preparation of Regular and Job Order payrolls and other claims of employees.
REQUIREMENTS: First payment of salary 1. Daily Time Record 2. Photocopy of appointment 3. Assets, Liabilities and Net worth 4. Assumption to Duty 5. Oath of Office administered by the Regional
Salary of Regular and Job Order 1. Daily Time Record 2. Photocopy of Travel Order ( if on travel) 3. Original copy of Certificate of Appearance. (if on travel) 4. Photocopy of other pertinent documents necessary for the Job Order employee/s
MONTHLY SALARY PAYROLL FOR REGULAR EMPLOYEES
HOW IT IS DONE?
STEPS TO FOLLOW
TIME FRAME
PERSON RESPONSIBLE
1. Drafts and adjust salary payroll
2 days
MR. GENEROSO D. CABATBAT
2. Encode and print payroll
2 days
MR. GENEROSO D. CABATBAT
3. Reviews, checks, segregate printed
payrolls and prepares voucher
1 day
MR. GENEROSO D. CABATBAT
4. Approval of Payroll
5-10 minutes
CHIEF-HR SECTION as
Recommending Officer HEAD OF AGENCY as Approving Officer or his duly Authorized
representative 5. Secure copy for file and release salary
payroll to Budget Section
2 minutes
HUMAN RESOURCE STAFF
TOTAL PROCESSING TIME 5 days & 12 minutes
PAYROLL PREPARATION OF EMPLOYEES, JOB ORDER, CONTRACT OF SERVICE AND EMPLOYEES UNDER PURCHASE REQUEST
HOW IT IS DONE?
STEPS TO FOLLOW
TIME FRAME
PERSON RESPONSIBLE
1. Concerned Employees submits Daily Time Records and other documents to the HR Section for recording purposes.
NOTE:
Submission of DTRs for salary and wages every 16th day of the month, and every 1st day of the following month If it falls on Saturday, Sunday and Holidays the succeeding office hour will be the filling date, cut-off time 1:30 pm. All supporting papers must be photocopied, accomplished/completed and signed by the immediate supervisor, with no erasures.
30 seconds
CONCERNED PERSONNEL
2. Reviews and checks DTR and other supporting document.
1-4 hours MS. GISELLE G. SALAZAR
3. Encodes and Print payroll
2 hours MR. GENEROSO D. CABATBAT
4. Approval of Payroll
1 minute/payroll
CHIEF-HR SECTION as Recommending Officer
HEAD OF AGENCY as Approving Officer or his duly authorized representative
5. Secure copy for file and release payroll to the
Budget Section
30 minutes
HUMAN RESOURCE STAFF
TOTAL PROCESSING TIME 6 hours 31.5 minutes
INFORMATION SECTION
General Functions: • To undertake the production of print, broadcast television and audio visual software’s and other
information materials for the agricultural clientele and for use by the agency; • To simplify, translate and popularize research results and technical information and package them
into acceptable forms for use by the agricultural clientele; • Perform public and media relations functions. • Provide technology information in print and audio visual tapes; • Use information technology, such as the Intra and Internet for fast access, retrieval or information
delivery services; • Maintain a library as depository of published information. Maintain a well selected collection of
books, periodicals, serials, and other government documents. • Conduct simple communication researches and studies. • Systematically organize and manage collection of interrelated agricultural databases emanating
from various DA programs, projects, activities and other data holdings. • Take charge of the posting and updating of the DA regional website. • Provide information technology assistance/support to researchers, clients and other users. • Acquire information on the various fields and activities of DA.
Services: • Issuance of EIC materials. • Issuance of press, radio and photo releases. • Photo/ Video Coverage/ Documentation of Agricultural projects. • Audio/ Video Taping, Recording and Dubbing/ Video Editing/ Musical Scoring, narration and
Voicing • Conduct of briefing or lecture on DA programs, news-writing, communication principles,
techno packaging, popularizing • Publication of the Agency newsletter – UMAsenso • Technology packaging and popularization • Radio Program and University On-the-Air (UOA) • Library services
Other Services • Conduct of briefing about the agency programs for visiting students, clientele and other visitors
around the DA facilities even on short notice • Video and Audio Editing assistance • Conduct film/ video showing both indoor and outdoor • Preparation of streamers, illustration, graphics and billboard tarpaulin • Ads placement in newspaper and plugs or public service announcements in local radio or TV
stations
Provision of Information Materials
Who can Avail of the Service: Farmers, Students and LGUs Schedule of Services: Any working day Requirements: Any valid I.D.
How to avail the services
STEPS TIME FRAME PERSON TO APPROACH
1. Client requests for information material and signs in the logbook. 2. Information staff provides available information materials
5 minutes 5 minutes
RIO/ Information Staff RIO/ Information Staff
Research work at DA Mini Library
Who can Avail of the Service: Students/other clients Schedule of Services: Any working day Requirements: Any valid I.D.
How to avail the services
STEPS TIME FRAME PERSON TO APPROACH
1. Client requests for the use of the mini library and signs in the logbook.
2. Client is directed to proceed to the library for the research work
5 minutes
5 minutes
RIO/ Information Staff
RIO/ Information Staff
News update on DA 9 programs/projects
Who can Avail of the Service: Press people Schedule of Services: Any working day Requirements: Valid ID of network station
How to avail the services
STEPS TIME FRAME PERSON TO APPROACH
1. Press people approaches Info Staff re availability of agri-news for public dissemination
2. Info Staff approaches RD/ADs for availability of interview 3. Actual interview by the press people
5 minutes
5 minutes 5 minutes
RIO/ Information Staff
RIO/ Information Staff RD/ADs/RIO
FINANCE DIVISION BUDGET SECTION
SERVICES 1. Maintain basic Budget Records and Books of Accounts to reflect accurately and currently the
financial operations of the Region to wit: 1.1 RAOPS – Registry of Allotment for Personal Services 1.2 RAOMO – Registry of Allotment for maintenance and operating Expenses; 1.3 RAOCO – Registry of Allotment for Capital Outlay 2. Process vouchers/payrolls/purchase/job orders/requisitions and other claims; 3. Prepares Obligation Request (OB RS) of Regular Programs, GMA PROGs, Locally Funded Projects and
Foreign-Assisted Projects for payments of vouchers/payrolls/purchase/job orders/requisitions and other claims and certify availability of allotments on the Ob Rs;
4. Prepares Financial Accountability Records monthly/weekly by mfoS, fields and Unified Accounts Code System, monthly and quarterly for submission to DBM Manila, DA Central Office and COA.
REQUIREMENTS: 1. For TEVs – Approved T.O and voucher 2. For Salary – payroll and Voucher 3. For payment of contractual services – copy of contract for those detailed at DA-Central Office, DTR,
accomplishment report/for DA 9 contractual, complete quotations, abstract of bid, purchase order, DTR, and accomplishment report
4. For supplies and materials, gasoline – approved purchase request, approved quotations, abstract of bids, purchase order, official receipt, inspection report.
STEPS TIME FRAME PERSON TO APPROACH
1. submit vouchers for TEVs, contractual, supplies, materials, gasoline, payrolls, etc. to the Budget Section Receiving Officer/Personnel. He will stamp/mark it as “Received” and record it in his logbook and subsequently forward it to the Processor for scrutiny of the claims, the required supporting documents/signatories after which processing personnel will forward processed transactions to the respective controllers of the different programs for assignment of funding.
2. Budget officers responsible will fund the various claims/services to their respective funding allocations according to approved programs
30 minutes to 1 hour
ANY BUDGET STAFF Asuncion Perez for MOOE of Regular Program Fe Fabian for all PNOY Programs current and continuing appropriation, locally funded project and additional funds downloaded (due and demandable) to Region 9.
How can i avail of the service?
STEPS TIME FRAME PERSON TO APPROACH
3. Budget Officers forwards funded
claims/services for preparation of Obligation Requests to the Budget Staff with corresponding Obligation No. in the OBR and forwards to the respective signatories as to the certification of charges of appropriation/ allotment is necessary. Lawful and under his direct supervision, valid, proper and legal.
4. The OBR is forwarded for proper posting in the Registry of Allotments and Obligations. After posting in the RAOs, the Budget Officer reviews the availability of allotment and purpose of obligation and certifies the same
5. The releasing clerk will record all OBRs with the corresponding supporting documents in the Releasing Logbook and forward the signed and funded OBRs to the Accounting Section
30 minutes to 1 hour
Asuncion Perez for MOOE of Regular Program Fe Fabian for all PNOY Programs current and continuing appropriation, locally funded project and additional funds downloaded (due and demandable) to Region 9. Fe Fabian Signatories for all transactions Posting in RAOs-Regular Programs and additional funds Fe Fabian Any Budget Staff
ACCOUNTING SECTION • Advice management on financial matters; • Prepare and submit financial reports to management and other government ministries
and agencies authorized to receive such reports; • Maintain basic and subsidiary accounting records and books of accounts to reflect
accounts and current financial information required by existing auditing rules and regulations and by management;
• Certify to the availability of funds and; • Process requisitions, vouchers and reports of collections and disbursement.
SERVICES: 1.Process vouchers for payment. 2.Certification as to cash availability and completeness of documents. 3.Prepares remittance for BIR, GSIS, HMDF & PHIC. 4.Prepares Financial Reports weekly, monthly and quarterly for submission to DA Central
Office and COA
STEPS TO FOLLOW TIME FRAME PLEASE APPROACH
1. Receiving of Disbursement voucher from budget for encoding and JEV number generation.
2. Processing of vouchers for JEV preparation
3. Indexing vouchers 4. Cash availability 5. Certification as to completeness of
document
2 minutes 5 minutes 1 minute 1 minute 1 minute
Maria Yvonne Miguel Elizabeth Bustamante/Jeresa Villaflor Marissa Fantone Edsel Collado Meilan Fernandez