CIS111 Basic PC LiteracyCIS111 Basic PC Literacy

Formatting a WorksheetFormatting a WorksheetPages 51- 63Pages 51- 63

Open the file Ex C-1.xksxOpen the file Ex C-1.xksx

Formatting Values (Way #1)Formatting Values (Way #1)• The format of a cell determines how the labels and values

look. (bold, italic, dollar signs, commas, etc.)• Formatting does not change the data only its appearance• Select a cell(s), then apply the desired formatting.• One way to apply formatting is using the Number Group

located on the Home Tab.

Highlight E4 through E32.

Click the Accounting Number Format button.

Highlight G4 through I32.

Click the Comma Style button.

Formatting Values (Way #2)Formatting Values (Way #2)

Currency category selected

Date category selected

Fraction category selected

Click the arrow (Launcher) on the Number group to view the Format Cells dialog box.

Select the Category.

Highlight cellJ4 through J23.Select the Percentage option.

Formatting Values (Way #3)Formatting Values (Way #3)

• Highlight B4 through C31.Highlight B4 through C31.• Click the down-pointing arrow in the window to display options.Click the down-pointing arrow in the window to display options.• Select “Select “Long DateLong Date.” .”

Increase/Decrease ButtonsIncrease/Decrease ButtonsYou can increase or decrease the decimal places in a number.

1.Highlight J4 through J31.

2.Click the INCREASE button to increase the decimal places.

3.Click the DECREASE button to decrease the decimal places back to two places.

INCREASE Button DECREASE Button

Changing Font and Font Sizes

Way #1:Use the tools on the font toolbar.

Way #2:Click the arrow (Launcher) in the font group to display the

Format Cells dialog box.

Changing Attributes &Changing Attributes &Changing AlignmentChanging Alignment

Quick KeysCTRL + B CTRL + LCTRL + I CTRL + ECTRL + U CTRL + R

FORMAT PAINTERFORMAT PAINTER

The Format Painter allows you to copy all formatting attributes of selected cells and apply them to other cells.

This is tool is also used

the same way it is in

Word and PowerPoint.

Merge &Center button

Merge & Center ButtonMerge & Center Button

Highlight from A1 through J1.

Click the Merge & Center button.

Note that the cells are now merged and the title is centered over the columns.

Adjusting Column Width (Way #1)Adjusting Column Width (Way #1)

Default column width is 8.43 characterswide (a little less than one inch.)

One or more columns can be adjusted.

To change column width, you must firstselect the column or columns:1.To select the column to be changed, move the cursor in the column heading box,which is the box at the top of each column containing a letter. The pointer changes to a down-pointing, solid arrow.

Note: To select multiple columns, click and drag in the column heading box.

2.Click the FORMAT option > Column Width .

3.Key in the desired column width number.

Adjusting Column Width (Way #2)Adjusting Column Width (Way #2)

• Position the mouse pointer between the column headings of the column and the column to its right.

• When you do this, you will see the cursor change to a “Resize Pointer.”• Click and drag to increase

or decrease the width of thecolumn.

• If you have multiple columns selected, all the columns will change to the same width.

• Using the AutoFit feature• Double-click to activate the AutoFit feature

Inserting a Row(s) or Column(s)

• When you insert a new row, the contents of the worksheet shift down from the newly inserted row.

• When you insert a new column, the contents of the worksheet shift to the right of the new column.

• Excel inserts rows above the cell pointer and columns to the left.

To insert a row or column, you must first have the row(s) orcolumn(s) highlighted.

NOTE: You may click either the button itself or click the down-pointing arrow to get the drop-down menu shown here.

Located on the HOME Tab > CELLS Group

Deleting a Row(s) or Column(s)

To delete a row(s) or column(s), you must first have the row or column you want to delete highlighted using the column heading and row heading boxes.

Click the DELETE option which is located on the HOME Tab > CellsGroup.

REMEMBER: You may click either the button itself or click the down-

pointing arrow to get the drop-down menu shown here.

You can always use the UNDO button if you delete the wrong rows or columns.

Applying Color to CellsApplying Color to Cells

• Highlight the cells where you want the color to be added.

• Click the FILL COLOR button on the toolbar.

Naming and Moving a SheetNaming and Moving a Sheet• By default, an Excel workbook initially contains three worksheets,

named Sheet1, Sheet2, and Sheet3.• To move to another sheet, click its sheet tab.• To make it easier to identify the sheets, you can rename each sheet

and add color to the tabs.• To rename a sheet:

Double-click its sheet tab, type the new name, and then press [Enter]• To add color to a sheet tab:

Right-click the sheet tab, point to Tab Color, and then choose a color.• To change order of sheets:

Click and drag the sheet tab to a new location. You will see the sheet relocation pointer when you are doing this.

• To insert a new sheet: Click the Inset Worksheet button.

Sheet Relocation button.