AC T I V I T Y 2

ANIMAL SHELTER

ACTIVITY 2 CONTENTS

MODELModel IntroGetting StartedSet Up & FormattingAnimals WorksheetStaff WorksheetEnter Basic FormulasLinking WorksheetsAdding FunctionsEnhancing the ModelMaking the Model ComplexTesting the ModelCompleting the Model

CHECKPOINT

REPORTReport IntroPlanning the StructureFEEDBACK CHECKPOINTPreparing Data for your ReportWrite Your ReportChecking Your ReportFEEDBACK CHECKPOINT

DIGITAL POSTERDigital Poster IntroDigital Poster PlanningFEEDBACK CHECKPOINTCreate Digital PosterFinishing TouchesActivity 2 ReviewFEEDBACK CHECKPOINT

CHECKPOINT

GENERALSources Table – websitesGiving accurate feedbackSources Table – images and assetsGiving Accurate FeedbackBoolean Search Operators

SUMMARY OF ACTIVITY 2

BOOLEAN SEARCHES ON GOOGLE

WIND OR FIRE

WIND NOT FIRE

EARTH AND WIND AND FIRE

MODEL: CREATE A SPREADSHEET MODEL OF THE SHELTER'S FINANCES.

You need to create a model of the shelter's finances in its first year.

The model should accept: text such as the types of animals and job titles of staff currency amounts such as the grant, the annual cost of feeding an animal, or an employee’s salary numeric data such as the number of animals to be cared for.

The model should calculate: the total amount of space used in m2

the overall cost of running the shelter for a year the remaining space and money available.

The overall aim is to provide the best care for as many animals as possible.Your model must allow you to ask ‘what-if’ questions such as: If I increase the number of animals, will I have to reduce the number of members of staff? If I reduce the quality of food, will I be able to care for more animals?

GETTING STARTED

Save Model.xls into your Activity 2 folder

4 worksheets: ‘Overview’, ‘Animals’, ‘Staff’, and ‘Chart’. The design is for a basic model that works out the total expenditure on looking after the animals and paying the staff. It also works out the space used.

The ‘Chart’ worksheet can be used to store charts that provide a breakdown of the costs.

There are many ways in which the model could be extended and these are outlined in the ideas document.

Any decisions that you make about your model and any assumptions that you make should be explained in your Activity 2 review.

Make sure that you record the sources you use in your sources table(s).

You may need to add or delete cells as you go along.

SET UP & FORMATTING

1. Change the colours to match your general colour theme

2. Add your logo to each worksheet3. Change the data types so that they match the

sort of data in each cell4. Update your Sources to say you have used

your logo in your Activity 2 Model5. Enter the name of your

shelter in the Overview worksheet

6. Enter the sort of animals your shelter will house

ANIMALS WORKSHEET

1. List the animals in more detail in the Animals column. Record any websites used in your sources table.

2. Complete the Medical Costs, Feed, Bedding columns – remember it is for 1 year

3. Highlight in red any columns you will have as a ‘what if’ scenario

As you go along:

• Update your sources table with any websites used

• Record any assumptions in your Review

Use your Investigation

from Activity 1 to help.

Next slide has more info

REMEMBER

It is up to YOU how much detail you wish to go into.

Example: on the Animals worksheet, you may want to break down the medical costs rather than have one total

Instead of

this…

You could choose

this sort of layout

STAFF WORKSHEET

1. List the staff roles in the Jobs column. Record any websites used in your sources table.

2. Complete the Salary column - remember it is for 1 year

As you go along:

• Update your sources table with any websites used

• Record any assumptions in your Review

Use your Investigation from Activity

1 to help.

ENTER BASIC FORMULAS

Enter a basic formula for the following:

• Total Cost• Total space needed• Space Used• Space remaining• Budget Used• Budget remaining

Enter a basic formula for the following:

• Total • Total salary

cost• Budget Used• Budget

remaining

Enter a basic formula for the following:

• Cost• Space

remaining• Budget

remaining

LINKING WORKSHEETS

Use formulae that link worksheets wherever necessary to ensure you produce meaningful

ADDING FUNCTIONS

Conditional Formatting VLOOKUP Developer tools e.g. Spin Buttons

You can use the above functions to help enhance the model.

Remember:The overall aim is to provide the best care for as many animals as possible.

Your model must allow you to ask ‘what-if’ questions such as:

• If I increase the number of animals, will I have to reduce the number of members of staff?

• If I reduce the quality of food, will I be able to care for more animals?

ENHANCING THE MODEL

You a printed version of ideas for enhancing your model.

MAKING THE MODEL COMPLEX

Some ideas of what to use:

Conditional formatting IF statements VLOOKUP MAX MIN AVERAGE functions

AND MORE…

You should only use functions when they are needed, not for the sake of using them.

TESTING THE MODEL

Orange book – page 215 – 216• Read pages photocopied from text book

Create a test plan with 2 sections: Usability & Accuracy Keep a record of how you fixed any errors and retested

to write in Review

Test Buddy Feedback – refer to page 216 Use your test plan/create a new one for your Test

Buddy

Remember: your tested model and explanation of testing in your Review will be marked NOT you test plan/s

COMPLETING THE MODEL

For your next task you should be able to show how the shelter would run on a grant of £300,000 as well as £500,000

Amend your model to be able to explore these two options.

CHECKPOINT

Make sure your sources table is up to datee.g. if you used your logo, record it in the assets section as a primary source

Make sure your Activity 2 Review is complete for the model section

Make sure you have completed everything required. Click here for a reminder.

Sources

Table

REPORT INTRODUCTION

AMEND YOUR MODEL

• Add a budget of £300,000 to your Overview and other worksheets

It should show how much budget is left from both budgets of £500,000 and £300,000

PLANNING THE STRUCTURE OF YOUR REPORT

In the header and/or footer include the logo and shelter name (if you think they would be better placed elsewhere that is fine)

Create a Table of Contents so that you can plan the structure of your report. You must include an explanation of how you tried to achieve the overall aim.

Write your introduction (approx. 100 words)Target Audience: OrganisersReport Aim: to show how the shelter would

run on grants of £300,000 and £500,000Overall Aim: to provide care for as many animals

as possible

FEEDBACK CHECKPOINT

Get feedback from your teacher and test buddy Record in Activity 2 Review Make necessary changes Record in Activity 2 Review

You will still need to get feedback on the final version.

PREPARING DATA FOR YOUR REPORT

Use your model to find the optimal figures in order to be able to provide the best care for as many animals as possible based on both grants

Create some charts and graphs and save in your Charts worksheet in your model

WRITE YOUR REPORT

Address your target audience Write formally and professionally

Advice: write everything first including the figures to support your recommendations. Add charts later.

CHECKING YOUR REPORT

My report shows how the shelter can operate on grants of £300,000 AND £500,000

My report shows how I have aimed to provide the best care for as many animals as possible

I have explained how I have tried to achieve the overall aim

Today: All must finish Act 2 up to REPORT Most must finish Digital Poster

FEEDBACK CHECKPOINT

Get feedback from your teacher and test buddy Record in Activity 2 Review Make necessary changes Record in Activity 2 Review

DIGITAL POSTER INTRODUCTION

2b. Digital publishing : (12 marks)No rewardable content (0 marks)

The student has developed the specified outcomes, with some use of appropriate content. They have used results from their model to make recommendations, some of which are sensible. They have carried out a limited review of their work but with few modifications. (1-4 marks)

The student has developed the specified outcomes, using appropriate content and features. They have used their model to consider alternatives and present sensible recommendations. They have reviewed their work and made modifications some of which are effective. (5-8 marks)

The student has developed the specified outcomes, using effective content and features. They have used their model to consider feasible alternatives and present well-reasoned recommendations. They have reviewed and modified their work throughout its development, using feedback from others to improve the outcomes. (9-12 marks)

0 1 2 3 4 5 6 7 8 9 10 11 12

PLANNING – 3 TO 5 SLIDES

1. Find and save suitable images for your audience and purpose Save these in your Other folder Record websites you gather images from in your Sources Table Don’t forget to record your logo in your Sources Table (it is a primary source)

2. Using Digital Poster Plan.ppt plan your poster and get feedback Save this in your Other folder Record your feedback in your Activity 2 Review

Animation

CREATE YOUR DIGITAL POSTER

1. Open your Digital Poster Plan2. Click File Save As3. Save in your Other folder4. Call it Digital Poster5. Create your final digital poster using suggested

improvements from your feedback and your own ideas

Don’t forget to record the changes you made according to feedback in your Activity 2 Review.

FINISHING TOUCHES

Your digital poster must run on its own.

1. Open your Digital Poster (from your Other folder)

2. File Save As Go to your Activity 2 folder.

3. Call it Digital Poster 4. Click on the Slide

Show tab5. In the Set Up group,

click Set Up Slide Show

FEEDBACK CHECKPOINT

Get feedback from your teacher and test buddy Record in Activity 2 Review Make necessary changes Record in Activity 2 Review

DIGITAL POSTER REVIEW

Answer questions in your Activity 2 Review about your Digital Poster

CHECKPOINT

Make sure your sources table is up to datee.g. if you used your logo, record it in the assets section as a primary source

Make sure your Activity 2 Review is complete for the Digital Report section

Make sure you have completed everything required. Click here for a reminder.

Sources

Table

WHAT SHOULD BE IN YOUR ACTIVITY 2 FOLDER

• Activity 2 Review (Word)• Model (Excel)• Report (Word)• Digital Poster (PPT)

Any other files e.g. Test Plan should be in your Other folder.