Community Information Systems

for

Community & Ecological Resilience

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Band Chief Councillor: “I need CED

(“referrals”) reports with summary, maps,

analysis, communications

highlights.”

Referrals Manager:

“I need a pay-per-consultation system and to

track staff time spent

on each proposal/project.

”

School Teacher:

“I need access to the maps

and multimedia

files to teach our culture.”

Fisheries Officer: “I need a

(spatialized) system to

record environmental

data.”

CED Staffer: “I need a better

way to track consultation. Data

entry tasks are rotten!”

Cultural Expert: “I need a better way of doing interviews and for digitizing

our TUS/TEK/Arch data.”

GIS Technician: “I’m swamped and need help, but we have no $$ for training.”

Teenager: “I want to access to

some community data, calendars,

blogs, job lists and our elections information.”

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1. CIS - Referrals workflow efficiencies2. CIS – TUS/TEK3. CIS – Access/Backup/Security4. Communicating with community5. Cultivating youth6. Emergency Preparation & Response7. Regional efficiencies CFN could support8. Regional efficiencies that FNTC could

support9. CIS - $$$ - CFN group discount?10.Why Open Source?

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1. CIS - Referrals workflow efficiencies

…more business intelligence

Less data entry…

http://web.uvic.ca/fnst/general-consultation-workflow-diagram

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2. Function buttons (e.g. print)

5. CRM: govt & proponent contacts info

(pop-up, dial out)

1. Proposal info/codes

3. Process phase drop-down

4. Process check list

6. Engagement level

7. Assessor notes

8. Communications log

9. Attachments list with links

10. Layer reports

11. Where? Explore zoomed in (with some GeoBC layers)

10. Where? Zoomed out with traditional

territory

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Referrals tools –Tracking currentEmail harvesting (via

unique comm code)Email attachment

harvestingSpatial upload to WKT

Draw, Lat/Long, Shapefile, Geomark API

Rolodex (CRM)Government

contactsProponent contacts

Process trackingWhat Engagement

Level?Communication

stageElder / NRG

committee / Council feedback

Assessor notes

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Harvesting demoUnique

“comm code” in subject or body

IMAP mail standard

Attachments link opens in pop-up

E.g. Communication Code: #METLA-PA-2287-P

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Geomark demo

http://www.ilmb.gov.bc.ca/geomark/index.html

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Referrals tools – Tracking next stepsSpatial upload to WKT

KMLExternal form

submissionsE.g. Ft. NelsonRolodex/CRM

adds/edits by proponents and/or government

Response letter drafts

Fee systemFee for accessFee for assessmentFee letters (e-

comm)Upload field reports

Multimedia uploadsStaff time tracking

Upload Archaeology reports

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Referrals tools – Reporting currentWhat’s in the Bin?

Filter and print tableAssessor notesPreliminary

assessment with spatial queries (overlap tables, mini maps)Can process lots of

layers, each with hundreds of features

Print report to PDF

Map layers exploration – some, but need to switch to desktop GIS and not much link between CIS and GIS…

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Referrals tools – Reporting next stepsCumulative effects -

Show me all Referrals (by location, by date range, by proponent, by type)… as a Map and as a printable Table

Click to grab KML of any layer, of filtered list

Councillor/NRG views (they sign in to do reviews)

Post-assessment exploration Desktop GIS linked to

web app spatial database

E.g. Quantum GIS <-> PostGIS

Links to GeoBC Batch Spatial Overlay Engine APIGeomark vs all non-

sensitive warehouse layers

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2. CIS – TUS/TEK - Cultural KM

…cultural knowledge mobilization

Cultural knowledge management…

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2. CIS – TUS/TEK - Cultural KM, cont.Link TUS sites with

Referrals reporting – done

TUS site upload efficiencies:Digitize interview

map and then Shapefile upload; Feature key

Excel upload; feature key and attributes

Scan/Optical Character Recognition to CISNeed way to link scan

to “Project” – like comm code: tus code

Scan media – tus codeBuild “Explore”

interface:Lists, categories,

exposed filtersFaceted search

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3. CIS – Access, Backup, SecurityRoll patches as required

(system emails)Off site backup

In another community building

GeoMemes BU host

FutureSSL certificates (esp

for fees collection)Yubikey (password on

usb)CIS as Applicance

Mini-server Back-up unit Scanner Barcode printer

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CIS Appliance

Linux mini-PCs and Android tablets with touch screen for stewardship offices

Governance Survey ToolInteractive touch table

interface for Council chambers to review Referrals, Proposals, Treaty

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4. Communicating with Community

>50 member accounts>20 member accounts

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4. Community, cont.Since we use Drupal (Debian/UbuntuLTS linux,

Apache, MySQL)… we can do community websitesEasy to useWYSIWYG editorsMembers-only sectionsNewsletter building/mailing/(un-)subscribing

Ready to build “History Maps” (e.g. Living Atlas)Ready to develop systems to support Treaty

E.g. Land selection voting, Treaty news, polls, videosReady to link TUS with schools

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4. Community, cont

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5. Cultivating youthReady to link Referrals / TUS / Fieldwork

with community school programsInterview Your EldersEcosystem/cultural year poster project (with

Sierra Club BC)Record ecosystem dataWhat’s happening in the territory?Asset mapping exercises

Web programming for youth

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6. Emergency Preparation & ResponseUpload Shapefile of community property lines

and roadsAsset mapping of emergency assets (incl dates

for recharge and checking)Plan documentationCommunity member contacts, locations and

needsResponder training trackingLinks to Province / INAC Real-time eDashboard (tablet) in times of

disasters

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7. Regional Efficiencies | CFN/GBICommon data server (3rd party provider... map

layers? backups?)Community of Practice (Referrals/Stewardship

Officers) web support (with a paid facilitator) - example is GeoMemes' community of practice websites for health...

Partnership with University research group (e.g. FNST-II)

Standards, standards, standards (Referrals, TUS/TEK, Fieldwork, Arch)

Push for WFS data link (e.g. for Fisheries openings)

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Communities of Practice E.g.

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8. Regional efficiencies / FNTC Sharepoint is fine, but…

Is it effective for small organizations? Does it provide ‘order-of-magnitude’ increases in efficiency?

Hardware purchasesPartnership with Dell, Sun or HP: Cloud deal? Server appliance hardware deal? Rugged

tablet deal?Standards

Referrals – best practices GeoMemes, EcoTrust, GeoBorealis

TUS/TEK – we started with North Coast Skeena First Nations Stewardship Society (NCSFNSS),… Ft. Nelson

Fieldwork – CGWN, Ft NelsonArchaeology – BC Gov’t, Arch companies

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9. CIS - $$$ - CFN group discountPay it forward

Working for Metlakatla: e.g. Geomark, KML upload code

CIS is open-source: available for down-load, with instructions, on GitHub.com

Group rate…A question of pace (coding economies of scale):

Steady: step by step improvements as we add one new community per year

Bundle of new features with multiple join-ups

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10. Why Open Source?TrustSharing DataFreeEmpower

communities to contribute backPotlatch idea

Decentralized developmentE.g. UVic

Leveraging big projects

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