chemical sciences division wayne lukens staff scientist

Chemical Sciences Division

Wayne Lukens

Staff Scientist

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Fundamental research in the chemical sciences and engineering to provide bases for new and improved energy technologies and to understand and mitigate the environmental impact of energy use

Chemical Sciences Division’s Mission

• Fundamental chemical processes

• Catalysis

• Actinide and fission product chemistry

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Chemical PhysicsW. Miller, Leader

Catalytic ScienceT.D. Tilley, Leader

Atomic, Molecular, and Optical SciencesA. Belkacem, Leader

Actinide ChemistryGroup

K. Raymond, Leader

Safety CoordinatorJ. Bucher

Safety ManagementCommittee

A. Belkacem, ChairD. NeumarkJ. BucherK. WilsonW. LukensD. Rodgers

Business ManagerA. Gill

Division CouncilD. Neumark, Chair

A. BelkacemW. Miller

K. RaymondT.D. Tilley

A. Gill

Division DirectorD. Neumark

Division DeputyA. Belkacem

UCB Campus LBNL

Chemical Sciences Division Organizational Chart

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CSD Research Locations

HSS

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CSD Activities – Advanced Light Source

• Chemical Dynamics Beamline and Mezzanine Lab– Mission: fundamental research into behavior of molecules

and ions in the gas phase – Activity: photoionization of gas phase molecules and ions– Main hazards: lasers, toxic gases, chemical, radiation

(sealed source)

• Molecular Environmental Sciences Beamline– Mission: understand the behavior of environmental systems

at the molecular level– Activities: advanced spectroscopy and microscopy to 2 keV.– Main hazards: chemical, radiological

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CSD Activities – Building 2

• Atomic, Molecular, and Optical Sciences (AMO) Group– Mission: fundamental research into behavior of electrons in molecules

and ions – Activities: femtosecond laser spectroscopy, computer modeling,

building end-stations for the ALS– Main hazards: lasers, chemical (solvents), lifting, ergonomics

• Chemical Physics Group– Mission: fundamental research into behavior of gas phase molecules– Activities: femto- and attosecond laser and soft X-ray spectroscopy– Main hazards: lasers, chemical (solvents and toxic compounds),

radiation (soft x-ray, VUV), toxic gases

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CSD Activities – Building 70A

• Actinide Chemistry Group– Mission: fundamental research into the chemistry and physics of

actinides and fission products– Activities: radiochemistry, chemical synthesis, mouse studies, many

types of spectroscopy and physical measurements – Main hazards: radiological (primarily contamination), chemical, toxic

gases, magnetic fields, X-rays, lasers

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CSD Safety Line Management – Division Director– Work Planning

• Reviews PI proposals (1-3 year timeframe)

– Hazard Identification and Control• Reviews hazard guide checklists from PIs

• Authorizes safe work authorizations (AHDs and RWAs)

– Work Performance• Conducts annual walkarounds

– Feedback and Improvement• Conducts annual self-assessments

• Runs the CSD near-miss program

• Conducts all-hands meetings annually

• Communication

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CSD Safety Line Management – Principal Investigator– Work Planning

• Submits proposals through Division (1-3 year timeframe)

• Communicates with researchers during group meetings

– Hazard Identification and Control• Identifies hazards annually using a hazard guide checklist

• Reviews and approves JHAs annually or as needed

• Obtains safe work authorizations (AHDs and RWAs)

• Provides on-the-job training (OJT) for new group members

– Work Performance• Oversees work of researchers

• Conducts formal walkarounds

– Feedback and Improvement• Discusses safety issues at group meetings

• Discusses lessons learned distributed by EH&S if applicable

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CSD Safety Line Management – Researcher– Work Planning

• Plans day-to-day activities

• Applies the core functions of ISM to their work

– Hazard Identification and Control• Notifies PI when scope of work needs to change

– Work Performance• Knows the authorizations they are working under

• Knows the relevant LBNL regulations

• Obeys all authorizations: JHA, AHD, RWA, etc.

• Knows the stop-work rules and uses them if appropriate (applies to all employees, but especially at the bench-level)

– Feedback and Improvement• Communicates issues, especially at group meetings

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Objectives of CSD’s Safety Policy

• Keep workers safe– Workers are everyone: LBNL staff, graduate and undergraduate

students, postdocs, visitors, and guests.

• Incorporate the ISM core functions into daily work– Scientific method and safety planning go hand-in-hand

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HSS Planning VisitJanuary 6, 2009

Life Sciences Division Joe Gray, Division Director

LIFE SCIENCES DIVISION MISSION:

The Life Sciences Division contributes to strategic Berkeley Lab and National efforts by developing and applying advanced technologies for elucidation of mechanisms involved in response to low level ionizing radiation, cancer and the microenvironment, neurodegenerative diseases, bio-fuel production and bioremediation.

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Life Sciences Division

Division DirectorJoe Gray

Deputy for Operations Deputy for Strategic Planning Rebecca Rishell Gary Karpen

Deputy for TechnologyDamir Sudar

Facilities & Resources Manager Tony Linard

Animal Facility Manager Randy Deguzman

Business Manager Bill Johansen

Departments

Division Safety Coordinator (DSC) Andrew Peterson – begins 1/26/09

Division Safety Officer Scott Taylor

Life Sciences Division (LSD) Safety Committee, Scott Taylor – Chair

LSD Representation on LBNL Institutional Committees: Animal Welfare and Research Committee

Francesco MarchettiHuman Subjects Committee

Wen-Lin Kuo, Scott TaylorInstitutional Biosafety Committee

Ellie Blakely, Tamas Torok Radiation Safety Committee

Amy Kronenberg, Jim O’Neill Safety Review Committee Scott Taylor

Radiotracer Devlpt &Imaging Technology Derenzo/Jagust

Genome DynamicsCelniker/Kohwi-Shigematsu

Bioenergy/GTL& Structural BiologyDowning/TBA

Cancer & DNA Damage ResponsesCooper/Wyrobek

$60M Research Budget for FY09 495 Members 128 Scientists, 86 Research & Tech Staff, 21 Admin Staff 66 Postdocs, 122 Students 72 Guest Researchers

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Donner

4.8 miles

Building 977 (Potter)

Life Sciences Division in 10 Program Locations

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74

8386

70A

5664

55

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Building 977 (Potter)Life Sciences on the Move

New Arrivals

Within LBNL

Recent Departures

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Life Sciences Division Work Activities

Chromatin Regulation of Genomic StructureGene Expression and mRNA SplicingOrganization and Gene Expression of the Fruit Fly GenomeRegulation of Gene Expression in Cancer and Neuronal Development

Genome Dynamics (Celniker/Kohwi-Shigematsu)

Research Activities

Associated HazardsHuman Tissue CultureCarcinogenic and Toxic ChemicalsErgonomics: Microscope Work

Formal AuthorizationsBiological (4 BUAs, 2 BURs)

Locations of LabsBuildings 64, 83, 84

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Molecular Analysis and Profiling of CancerMicroenvironment and CancerMechanisms of DNA RepairCancer Cell TransformationsTissue Responses to Environmental ExposuresCellular and Genomic Responses to Radiation

Cancer & DNA Damage Responses (Cooper/Wyrobek)Research Activities

Associated HazardsPrimary Human Cell LinesCarcinogenic and Toxic ChemicalsCryogenic Storage of MaterialsNanotechX-ray and Beam line Use

Formal AuthorizationsBiological (15 BUAs, 1 BUN)Radiological (6 RWA, 3 XA, 1 LAS)

Locations of LabsBuildings 1, 70A, 84, 977

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Development of Medical Imaging TechnologiesRadiotracer DevelopmentSearch for New ScintillatorsApplication of Medical Imaging to the Study of Cancer and Brain and Cardiac Disease

Radiochemistry & Instrumentation (Derenzo/Jagust)Research Activities

Associated HazardsExperiments with Human Subjects - BBPToxic and Reactive ChemicalsLasersMagnetic FieldsCyclotron, X-ray, Radioisotope UseOvens for Scintillator Synthesis

Formal AuthorizationsActivity Hazard Document (2)Biological (2 BUAs)Radiological (4 RWA, 2 XA, 1 SSA)

Locations of LabsBuildings 55, 55A, 56, 64

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Multiscale Imaging Technologies, including Imaging of Cellulosic StructureStructural Cell BiologyGenomic/Pathway InteractionsProtein-Membrane Interactions

Bioenergy/GTL & Structural Biology (Downing)

Research Activities

Associated HazardsBiological Select AgentsToxic ChemicalsElectron Microscope Work (Ergo, Cryogenics, Vacuum) Uranyl Acetate Use

Formal AuthorizationsBiological (3 BUAs, 3 BURs, 2 BUNs)Radiological (4 RWA, 2 LAS)

Locations of LabsBuildings 1, 70A, 83

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Summary of Formal Authorizations in Life Sciences

2 Activity Hazard Documents • 1 Laser• 1 Chemical Use

32 Biological Authorizations• 24 Biological Use Authorizations (BUA)• 5 Biological Use Registrations (BUR)• 3 Biological Use Notifications (BUN)

23 Radiological Authorizations• 14 Radiation Work Authorizations (RWA)• 5 X-Ray Authorizations (XA)• 1 Sealed Source Authorization (SSA)• 3 Low Activity Source Authorization (LAS)

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ISM Implementation in Life Sciences

Define WorkWork is initially defined by the PI

•In discussions with staff and collaborators•Formalized in research proposals•Further characterized in formal work authorizations•Developed in research protocols with involved staff

Analyze HazardsHazards are determined by the PI

•NEPA/CEQA process during grant submittal•Preparation of formal authorizations and JHA (w/ DSC and SME)•Planning discussions with work group

Additional participation by Division and SMEs•Divisional review of NEPA/CEQA (by DSC)•Identification of potential hazards during walkthroughs•Ergo evaluations by Division and EH&S•Discussions regarding hazards during LSD Safety Committee mtgs

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Establish ControlsEngineering Controls

•Fume-hoods and Bio-hoods

•Shielding

•Chemical management, including segregation and containment

•Ergonomic furniture and equipmentAdministrative Controls

•Written authorizations (JHA, Formal Authorizations)

•Training (formal courses and OJT)

•Appropriate signage

•Experimental protocols

Appropriate PPE

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Perform WorkWork is supervised by PI

• Assignment of a Work Lead when appropriate• Rad work requires daily logs to insure work performed as authorized

Divisional and EH&S Oversight• Divisional walkthroughs to establish controls are in place and in

use. In FY08, 135 walkthroughs of Divisional space were completed, including two of all Divisional space by DD. New LSD program for FY09 mandates Dept Heads semi-annual walkthrough of all Departmental space with DSC.

• Rad work monitored (weekly/monthly) by Rad Protection Group

• Biological Authorizations audited by LBNL Biological Safety Officer

• Laser AHDs audited by LBNL Laser Safety Officer

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Feedback and Improvement• Annual Self-Assessment Reviews and tri-annual Management of

Environment, Safety & Health Reviews• Discussions at the group level of experimental results and problems and

further discussions at yearly group JHA meetings• Identification of Near-Hits and Best Practices via the LSD Safety

Committee; contributors receive LSD awards• Near-Hits shared at LBNL Division Directors’ Meetings• Sharing of incidents at Lab-wide Division Safety Coordinator meetings• Accident investigations and LBNL tracking of injury and illness• Corrective Action Tracking System• Other audits by EH&S, BSO, and outside agencies• Discussed at LSD Safety Committee meetings, LSD Director’s Advisory

Committee meetings, and/or Division-wide all-hands meetings and/or distributed via all-hands e-mail messages and safety bulletins

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LSD Invests in Safety• In FY07, LSD learned from talking to research staff and from LBNL

ergo evaluations that ergo hazards in labs were not being well addressed. In FY08, LSD provided $186K to 35 LSD research groups to improve computer and microscope work environments and to minimize repetitive stress at the bench in the labs. A similar level of support is planned for FY09.

• LSD will provide ~$40K in FY09 to support the replacement of fabric covered chairs/stools in all LSD BSL 1 and 2 areas.

• To promote safety awareness in our labs, LSD is awarding $250 to groups that bring the best examples of Near-Hits or Best Practices to monthly safety meetings.

• LSD facilitating the purchase of prescription safety glasses and providing ~$10K to make optical grade, fitted, nonprescription safety glasses available to all staff.

Physical Biosciences DivisionDirector: Jay D. Keasling

HSS Environment, Safety & Health Inspection Planning Visit Lawrence Berkeley National Laboratory

January 6, 2009

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PBD Overview

ES&HSafety Coordinator (100%): J. DionneScientific Advisor for Safety: N. Sauter

Division Director: J.D. Keasling Deputy Director, Science: P.D. AdamsDeputy Director, Science: D.A. Fletcher

Deputy Director, Strategic Development.: K.H. Balder-FroidBusiness Manager: K. Montgomery

SYSTEMS BIOLOGY RESEARCH

BIOENERGY RESEARCH(JOINT BIOENERGY INSTITUTE)

SYNTHETIC BIOLOGY RESEARCH

STRUCTURALBIOLOGY RESEARCH

SOLAR ENERGY RESEARCH

ADVANCEDIMAGING

Physical Biosciences MissionTo integrate the techniques and concepts of the physical and engineering sciences

into the investigation of biological systems and to use this information to

solve society’s most significant challenges.

FacilitiesVangie Peterson

S&E 48

Faculty 49

Admin/Management 19

Other (GSRA, Postdoc) 129

Guests 247

Total 492

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5 miles awayEmeryville, CA

UC BerkeleyCampus

PBD Research LocationsBldg 64: 2 research labs, 1 computational group

Bldg 66: 2 research labs

ALS: Bldgs 6 & 80: 5 research labs, offices, and6 participating research teams

Joint BioEnergy Institute (JBEI),Bldg 978: 180-seat research institute

Donner Lab,Bldg 1: 3 research labs,Division administrative offices

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BioEnergy Research: The Joint BioEnergy Institute

• Location: JBEI building (978), Emeryville

• Research Activities– General molecular biology

– Chemical analysis

– Mass spectrometry

– Spectroscopy

• Hazards– Radiological isotopes

– Biological—BSL 1 & 2

– Magnetic fields

– Cryogens

– Ergonomics – general & robotics areas

– Robotics

– Microfluidics use of laser source, confocal microscopy

• Formal Authorizations– Biological (BUAs)

– Radiological (RWA), Controlled access-room at JBEI (14C, 109Cd, 3H, 32P, 35S)

– Laser AHD

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Synchrotron Beamlines at the Advanced Light Source

• Location: Building 6 (Advanced Light Source Experimental Floor)

• Research Activities– Eight macromolecular crystallography beamlines

– Soft X-ray tomography beamline (National Center for X-ray Tomography)

– Soft X-ray spectroscopy program

• Hazards – Radiation (soft and hard X-ray sources)

– Cryogenic (liquid nitrogen and helium)

– Sealed radiation source

– Electrical

– Ergonomics

• Formal Authorizations– ALS radiological facility authorization

– Shielding change authorization

– Beamline design reviews

– Beamline readiness reviews

– User hazards (cf. JHA) defined via the Experimental Safety Sheet (ESS)

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Solar Energy Research: Photosynthesis

• Location: Building 66

• Research Activities– Organic and Inorganic chemical synthesis

– Laser spectroscopy

• Hazards– Toxic gases

– Hazardous chemicals

– Lasers

– Nanoparticles

– Ergonomics – general

• Formal Authorizations– Laser AHD

– Toxic gas AHD

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General Laboratory Research

• Location: Building 64, Donner Lab, Building 80 & Building 6 (ALS)

• Research Activities– Biological sample preparation

– Molecular biology

– Structural biology technology development (hardware and software)

– Nanoscience

• Hazards– Biological—BSL 1 & 2

– Radiological isotopes

– Cryogens

– Robotics

– Nanoparticles

– Ergonomics – general & robotics areas

• Formal Authorizations– Biological (BUAs)

– Sealed source authorization (building 6)

– AHDs as necessary (e.g. Oxygen sensor in area with chance of nitrogen overflow)

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Prototyping Best Practices at JBEI

• Laboratory protective equipment requirements established prior to occupation of building (2008):– Mandatory wearing of protective eyewear in all JBEI lab spaces

• JBEI funds used to pay for prescription eyewear when required

– Comprehensive enforcement of existing LBNL PPE policies:• Wearing of close-toed shoes when working in lab spaces

• Wearing of long pants when working in lab spaces

– Lab coats worn when experimental work exposes researcher to hazardous chemicals

• Ergonomic furniture part of the building planning and outfitting• Near hit program:

– Incentivized reporting of potential safety issues• 4 awards given in 2008

• Resulted in switch from ethidium bromide to Sybr Safe

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ISM Implementation in Physical Biosciences

• Define work– By the Principal Investigator in collaboration with:

• Research staff & collaborators

• PBD Safety Coordinator / Local safety coordinators (e.g. ALS) / LBNL EH&S

– Formalized in research proposals (Division approval required for submission)

– Formalized in engineering designs (e.g. beamline development at ALS)

• Analyze Hazards– By the Principal Investigator in collaboration with:

• Research staff

• PBD Safety Coordinator / Local safety coordinators (e.g. ALS) / LBNL EH&S

– Formal mechanisms:• NEPA/CEQA during proposal submission

• JHA, Experimental Safety Sheet for beamline users

• Other formal authorizations (e.g. Activity Hazard Documents, Beamline Design Reviews)

– Walkthroughs

– Specialist evaluations (e.g. ergonomics)

– Development of standard protocols

– Division-wide safety discussions at PBD safety meetings

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• Establish Controls: Engineering– Interlocks (laser, robotics, beamline hutches)

– Containment (fume and bio-hoods)

– Physical shielding (radiation shielding at beamlines)

– Chemical management: segregation, containment, appropriate storage environment

– Ergonomic furniture and specialized equipment

• Establish Controls: Administrative– Job Hazard Analysis

– Training (determined by work described in JHA process)

– Other formal mechanisms: e.g. AHDs, BUAs, Shielding change authorization

– Signage

– Standard experimental protocols

• Establish Controls: PPE– Personal protective equipment (cryogens, electrical, laboratory)

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• Perform Work– Supervised by principal investigator or work lead

– Supervisor walkthroughs to monitor use of controls• Semi-annual walkthroughs by Division Director

• All supervisors are required to take walkthrough training

• Weekly walkthroughs of JBEI space by JBEI VPs

– Line management partnership with subject experts:• BUAs audited by LBNL Biological Safety Officer

• Laser AHDs audited by LBNL Laser Safety Officer

– Routine safety discussions• PBD safety meeting (every six weeks)

• Ad hoc group meetings (e.g. BCSB holds weekly staff meeting)

– Physical measurement• Beamline readiness reviews (radiation leak testing by LBNL/ALS specialists)

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• Feedback and Improvement– Divisional and Institutional (self) assessment

• Annual Division Self-assessment reviews

• Labwide Technical Assurance Program

• Internal and external audits

– Formal and other mechanisms• Entry into CATS (Corrective Action Tracking System) database

• Supervisor/EH&S accident investigations and LBNL injury/illness tracking

• Weekly Divisional safety planning team meetings (led by Safety Coordinator)

– Staff (worker & line management) reporting• Near hit program (incentivized reporting of near hits)

• At the group level (staff meetings)

• At the management level (e.g. JBEI Operations meetings)

• At the Divisional level (PBD safety committee meetings)

• Safety discussions at weekly Division Management meetings

• Near hit sharing and discussion at LBNL Division Directors’ Meetings

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PBD has multiple mechanisms to promote safety

• Near Hit Programs – To increase Safety Awareness, we are rolling out Near Hit Programs

across the Division after prototyping a program at JBEI.

• Safety Communication - Sharing Lessons Learned from the Laboratory and DOE– Incident information is disseminated to PBD employees and guests

via safety representatives to foster accident prevention and hazard awareness.

• Personnel Review– 2009 evaluations for Division personnel include ES&H performance.

• Annual Divisional Self-Assessment– Division members working in LBNL space perform an individual self-

assessment review, which includes a written checklist to be completed by a fixed date, usually in July. Supervisors assure that all group members participate.

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PBD’s Commitment to Safety• PBD has a strong self-assessment program

– Safety Committee meets every six weeks

– Director, PIs, Work Leads & Supervisors are all trained to look at safety by doing frequent walkthroughs

• We have staffed a full time Safety Coordinator position with an experienced safety professional (formally at Clorox Corp.) to support line management safety efforts.

• PBD conducted 2 “Focus on Safety” days in 2008 (100% laboratory/group participation)

– Focus on Safety days included reviewing JHAs, training, Near Hits, Lessons Learned and laboratory walkthroughs.

• Memorandum of Understanding for operation of ALS beamlines– PBD follows ALS ISM practices for beamline operation and modification

– BCSB implemented LN2 PPE guidance and user documentation more than two years ago

• The Joint BioEnergy Institute (JBEI) has instituted Best Practices– Safety part of the planning, construction and outfitting of Institute

– Memorandum of understanding between six partners – single safety program applies to all JBEI staff (regardless of home institution)

– Recognized in the first Annual DOE Program Review for “its commitment to a strong safety and worker health culture”

Jim FloydEH&S Program ManagerAdvanced Light Source

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ALS Mission Statement

Support users in doing outstanding science in a safe environment

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ALS Technical Areas

*

4444

Safety at the ALS is a line management function

Salmon ALS Division

Other non-ALS

200+ staff

1900 users

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User Services• Assist users in the application, registration, & experimental startup

processes. • Manage Experiment Safety Sheet (ESS) system for Users

Scientific Support/Experiment Systems• Provide scientific and technical support to users in carrying out their

experiments• Safety oversight and authorization to users

Accelerator Physics/Operations• Provide high quality beam to users• Accelerator safety

Engineering• Provide technical and professional expertise• Equipment reviews (interlocks, seismic, etc.)

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Work Planning is implemented at all levels

Lab Authorizations ALS Implementation

Facility Authorizations Accelerator SAD and ASE

Formal Authorizations AHDS, RWAs, etc. (Class 4 Lasers, radioactive materials, toxic gases, RG-1 bio materials, etc.)

Task-based JHAs Complex Work Planning (ALS Work Permits)

User Safety (Experiment Safety Sheets)

JHA ‘equivalency’ Vendor Work (SJHAs & ALS Work Permits)

User Safety (Experiment Safety Sheets)

Baseline JHA ‘Enhanced’ Work Planning (group meetings, supervisor discussions, talk with SMEs, etc.)

‘Routine’ Work Planning (worker planned)

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Routine work

• Job Hazard Analyses (JHAs) for all resident staff– Group JHAs for Beamline, Operations, Accelerator Physics,

technical Engineering staff

– Very comprehensive

• High degree of interaction with supervisors– Regular, periodic discussions

• Accelerator; Beamline; Engineering technical

• Procedures Center

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ALS Work Permit process for complex work

• Thresholds defined for work that requires an internal Work Permit– Based on Brookhaven NSLS model– >3 groups involved– 3 or more ‘medium’ level EHS hazards

• Formal Independent Review– EHS, Electrical, Mechanical, Operations– Other SMEs as necessary

• Incorporated Subcontractor JHA into this process

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Formal authorizations at ALS

• AHDs– Class 3b/4 lasers– Toxic gases– De minimus quantities of insensitive HE

• RWAs– Accelerator– Rad material– X-ray authorizations

• Bio Use Registrations

• Others (burn permits, lead permits, confined space)

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Feedback and Improvement at all levels of work

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User Safety

• Similar to other Light Sources

• ISM begins at proposal stage– Identify work– Identify hazards

• After acceptance of proposals– Thorough ALS review– Controls identified

• Beamline Scientists authorize and oversee work – EHS, Floor Operations, and Experiment Coordination support

• Feedback and Improvement– Multiple, periodic reviews

Facilities Division

Overview

bySteve Black, Deputy Division

Director “We all want to work and live in a safe environment, and it is our responsibility to create and maintain this for the Lab.” -- Jennifer Ridgeway, Facilities Division Director

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Facilities Division Organization

Jennifer RidgewayFacilities Division Director

Steve BlackDeputy Director

Safety CoordinatorDZAC

Development & Assurance

Doug Lockhart

Strategic Planning & Workplace Resources

Laura Chen

Small Projects(<$ 5 Million)

Dennis Nielsen (Acting)

Capital Projects(>$ 5 Million)Jerry OHearn

OperationsDepartmentKen Fletcher

Facilities Resources

Jim Dahlgard

Project FundingEnvironmental

PlanningFacilities Assurance

Space PlanningMove Coordinator

Standards ProgramMaster Planning

Project DirectorsSr. Proj. ManagersProject Managers

Sr. Const. ManagersConst. Managers

Proj. ControlAdministrator

Proj. Administrators

Small Project ConstructionScheduling

Project ManagerConstruction ManagerProject Administrator

Preventative Maint.Immediate Maint.

FIMSAsset Condition

StoresLeased Building

ProgramMaximo Systems

UtilitiesSite Services

Work Request Center

Financial Services

Info SystemsProcurementProjSupport

ServicesTransportation/

Logistics

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1.8 M GSF Research & Support Facilities

114 Buildings and 48 Trailers

27,000+ pieces of equipment

234 Career Employees

Division Office in Bldg. 76

Facilities Division Staff are Everywhere at LBNL

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Facilities Activities• Capital Projects

– 15 Current Projects in Design or Construction

– 4 Projects in Construction by 1/31/09– 15-20 Construction Subcontractors– Construction Hazards

• Small Projects– 50-70 Projects– 29 Subcontractors– Complexity of working in occupied

spaces• Maintenance Operations

– 19,000 Work Orders– 15 Subcontractors/Vendors– Hazards include:

• Electrical• Fall Protection• Penetrating Surface

ALS User Support Building

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Facilities Activities

• Facilities Resources (Transportation, Fleet, Buses)

– Activities

• 24 Bus Drivers

• 9 Truck Drivers

• 198 Lab vehicles– Hazards

• Vehicle, Pedestrian and Rider safety

• Transportation and Handling of Hazardous Materials

• Movement of Materials

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12 Material Handlers/Specialists – Receiving, Warehouse, Metal Stores

37 Custodians. – 2 Shifts – Daytime and Swing

8 Admin Asst. – Receiving, WRC, DO, Property, Fleet, Trans.

4 Electronic Technologists

1 Designer

14 Bus Drivers

9 Truck Drivers

1 Mechanic

1 Lighting Technician

16 Plant Maint.Technicians

3 Shifts- Day, Swing and Owl

5 Riggers

11 Carpenters/ Roofers

2 Key ShopPersonnel

14 ElectriciansInc. High Voltage6 Laborers

6 HVAC Mechanics

3 PaintersInc. Sign Shop1 Move Coordinator

2 Personnel inFacilities Stores

13 Project Managers/ DirectorsCapital Projects and

Small Projects

4 Construction Managers

12 Administrators

1 Estimators

3 Energy ManagementEngineers

1 Tool CribAttendant

2 Analysts8 Division Office

Personnel

16 Supervisors

3 Gardeners

Facilities Division - 234 Career Personnel with Diverse Disciplines

1 Safety Coordinator

7 Plumbers

2 Dig PermitPersonnel

2 Engineers

1 NEPA/CEQA

3 FIMS/VFA/CATS

1 Planner2 Proj. Coord/

Scheduler

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ISM in the Facilities Division Operations “Teamwork Defines Our Approach to Safety”

• Define the work– Work is defined by the Manager/Supervisor/Lead/Employee

• Analyze hazards and establish controls– Routine work in Individual Job Hazards Analysis (JHA)– Task-based JHAs in Maximo work orders– Formal work authorizations (RWP, etc.)

• Perform work within controls– Workers follow controls on work authorizations, or– Workers “stop work” and re-evaluate

• Feedback and Improvement– Supervisors perform walkarounds and cross-shop inspections– Division annual self-assessment– Division Zero Accident Council (employee feedback direct to

management)– Division Safety Feedback Report

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ISM Implementation in Construction Subcontracting “Teamwork Defines Our Approach to Safety”

For hazardous work, a Job Hazard Analysis process is used• Define the work

– Subcontractor defines the work• Analyze hazards and establish controls

– Hazards are indentified and Controls are proposed– Drafted into an JHA for a particular task– Example JHAs are available for subcontractor use– LBNL project team and EH&S review and approves JHA

• Perform work within controls– Once JHA is approved, Subcontractor performs work per the JHA– Project Construction Manager and EH&S monitors work to assure it is being

performed as planned and safely– All workers have “stop work authority”

• Feedback and Improvement– Subcontractor safety professional on-site; for higher risk projects, a full time safety

professional is required– LBNL Construction Manager and Construction Safety Engineer on-site daily– Weekly safety walks by FA Capital Projects and Small Projects senior management– Weekly Safety Roundtable Reviews by FA Capital Projects senior management– Subcontractor Plan of the Day

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Facilities Division Safety Initiatives

• Implemented Individual JHAs (Lab-wide initiative)• Improved task-based JHAs

– Improved hazard analysis/controls and communication in Maximo work orders

• Improved worker involvement in safety management– Implemented Division Zero Accident Council with

representatives from each work group

• Improved first-line management safety knowledge by providing OSHA 30-hour training for construction managers and project managers

• Safety Roundtable Reviews of Capital Projects• Improved Transportation and Bus Maintenance

Program

Questions and Answers

Logistics

chemical sciences division wayne lukens staff scientist

Documents

chemical solvents

chemical synthesis

lasers slide

fundamental research

radiological slide

toxic gases slide

ions activities

communication slide