chef larrys intranet café welcome creating an internal web site for staff
TRANSCRIPT
![Page 1: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/1.jpg)
Chef Larry’s Intranet Café
Welcome
Creating an Internal Web Site for Staff
![Page 2: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/2.jpg)
Menu du Jour
ApéritifHors d’oeuvreSalade verte
EntréeDessertDigestif
![Page 3: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/3.jpg)
ApéritifRecipes that didn’t quite work!
1. Paperless Office
2. Staff Yellow Pages
3. Internal Web Pages
![Page 4: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/4.jpg)
Hors d’oeuvreDefinition
·In’ tra net
- n. “A computer network connecting an affiliated set of clients using standard Internet protocols, especially TCP/IP and HTTP, connected by secure, possibly virtual, networks.”
![Page 5: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/5.jpg)
So, isn’t this just like our
Internet Web site?
![Page 6: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/6.jpg)
Yes1. Uses a Web server to deliver content
2. Requires organization and guidelines
3. It requires maintenance
![Page 7: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/7.jpg)
No1. Small, known audience and want to keep it that way!
2. Easy to forget if it isn’t often used
3. Security permissions very important
4. You know the capabilities of your users
![Page 8: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/8.jpg)
So, am I notjust
DOUBLINGmy work?
![Page 9: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/9.jpg)
No!
1. We all have documents in electronic format
2. We all need to share information3. There are great ways to organize it,
but do we?4. Some of the information may
already be on your public Web site, but could be rearranged for staff use
![Page 10: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/10.jpg)
What types of things would you
put on yourlibrary’s intranet?
![Page 11: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/11.jpg)
Salade Verte
1. List of library hours, general phone numbers, addresses
2. Staff work phone list3. Staff home phone list4. Meeting room schedule5. Public service policies6. Personnel policies7. Press releases8. Photos of staff party
Where does it belong?Internet, intranet, neither?
![Page 12: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/12.jpg)
What format?
1. Print versus screen2. HTML versus native file format3. Adobe PDF versus native file format4. Paper versus electronic5. One file versus two
![Page 13: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/13.jpg)
Guarding the Recipes
1. Unpublished URL2. Login with username and password3. Authenticate by IP address
![Page 14: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/14.jpg)
Things to Remember!
9. Experiment with advanced features
1. Modify work patterns, don’t add work2. Determine best file format3. Store data in one place4. Don’t duplicate Internet site5. Organize directory structure6. Determine security permissions 7. Develop content guidelines8. Create style guides and templates
10. Keep them coming back!
![Page 15: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/15.jpg)
15-minute break
![Page 16: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/16.jpg)
EntréeA demonstration of CMPL’s Intranet
![Page 17: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/17.jpg)
How to Build1. Outsourcing2. Intranet in a Box3. From scratch
![Page 18: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/18.jpg)
Outsourcing Pros
• Don’t have much staff expertise in running a web server
• Don’t have the hardware/software• In a hurry, can be happy with a generic
solution
![Page 19: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/19.jpg)
OutsourcingConcerns
1. Do you feel comfortable with someone else safeguarding your data?
2. Is the customer service of the provider adequate?
3. What happens if you want to take your data and switch providers?
4. What are the guarantees regarding uptime, security, etc?
5. Are you creating extra work by having to transfer documents to a second location?
![Page 20: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/20.jpg)
Out of the BoxPros
1. Ready to go2. Saves time3. Don’t have to understand how it
works
![Page 21: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/21.jpg)
Out of the BoxConcerns
1. Canned look and feel2. Might be hard to fix if it “breaks”3. May not exactly match your
organization’s style
![Page 22: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/22.jpg)
From ScratchPros
1. Custom design can exactly match your needs
2. Can have the “look and feel” of your organization’s culture
3. Can be designed for maximum appeal
![Page 23: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/23.jpg)
From ScratchConcerns
1. Can be time consuming to setup2. Can require programming skills
![Page 24: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/24.jpg)
Miscellaneous1. May need to train staff how to author
Web pages who may not know HTML (e.g. Policies)
2. New windows for whole documents?3. Some documents everyone may want to
“write” on and will need permissions4. Prepare documents for search engine
results5. Dates in documents may update to
current date making them look newer than printed
![Page 25: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/25.jpg)
If I
build it will they
come?
![Page 26: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/26.jpg)
No!
![Page 27: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/27.jpg)
Ifwe
build itwill they
come?
![Page 28: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/28.jpg)
Maybe!
![Page 29: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/29.jpg)
DessertKeep them Coming Back
A. This is something for every department!B. Make it fun, yet informativeC. Use staff names and photosD. Keep it current!E. Pack it with information and promote it
![Page 30: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/30.jpg)
Maybe
1. Subtle force - word of mouth2. Moderate force “available exclusively on
the intranet3. Create a portal worthy as browser startup4. Make part of Active Desktop5. Offer sufficient access, e.g. lounge
![Page 31: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/31.jpg)
FromageComments from a RHPL Web user
“I am definitely not computer literate, so the RHPL Web makes the ‘big gray box in front of me’ less intimidating. It is also a nice way of learning more about other employees in this huge building, especially those who work on another floor entirely. The set-up is really attractive and unique; I don’t know how anybody can keep from using this service. In conclusion, it must be great for patrons who walk by the Web-equipped terminal at the Information Desk; the new ‘toy’ has the employees smiling and looking riveted, so they must see how much fun we have working here!”
![Page 32: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/32.jpg)
DigestifQuestions
![Page 33: Chef Larrys Intranet Café Welcome Creating an Internal Web Site for Staff](https://reader031.vdocuments.site/reader031/viewer/2022020800/5519a25f550346d8608b4588/html5/thumbnails/33.jpg)
La FinFurther information is available at:
http://www.cmpl.org/presentations/larry