chatham area transit authority fy2021 ceo ......chatham area transit authority authorized staffing...

Chatham Area Transit Authority

FY2021 CEO Recommended Budget


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Contents CEO’s Budget Message 3 Operating Budget Recommendations 5 Capital Budget Recommendations 8 Revenues – Operating Budget 11 Expenditures – Operating Budget 15

10040 – Fixed Route 15 10060 – Paratransit 16 10050 – Marine Services 17 10030 – Maintenance 18 10025 – Mobility Services 20 10010 – Executive 21 10013 – Human Resources 22 10014 – Safety & Environmental 23 10015 – System Development 24 10020 – Finance 25

Chatham Area Transit Authority Authorized Staffing 26 Appendix 1 – FY 2021 Budget Calendar, Revised 27 Appendix 2 – FY 2021 Proposed Operating Budget 28 Appendix 3 – FY 2021 Proposed Capital Budget 29 Appendix 4 – Supporting Schedules Transit Tax Receipts – FY2018 to FY2021 30 Training and Travel Plan 31 Schedule of Professional Fees and Contract Services 35 Paratransit Fully Allocated Cost 38 Appendix 5 - Revised Tables, Charts and Schedules 39 Appendix 6 – Revised Tables 53


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May 12, 2020 To Chairman Michael O’Halloran & Members of the Chatham Area Transit Authority Board: As the Chief Executive Officer of Chatham Area Transit (CAT), it is my responsibility to present the Fiscal Year 2020 - 2021 Budget Message and Budget Recommendation. The Fiscal Year 2020-2021 Proposed Operating Budget assumes that the current millage rate stays in place with no increase in Special District Transit Tax Millage of 1.15 mills. Revenues and Expenditures for the Proposed Operating Budget are balanced for a total budget of $27,427,829. Revenues and Expenditures for the Proposed Capital Budget project a $13,918,243 net increase to fund balance once grant assistance and local match revenue streams are reduced by depreciation cost on our capital assets. The Program of Projects totals $20,823,243 with funding assistance expected from State, FTA and FHWA Grant Programs and local match from Special Purpose Local Option Sales Tax and other local partners. Capital Project Initiatives Include:

Complete Electric Bus and Infrastructure Project

Complete Intelligent Transit System CAD/AVL Replacement

Complete 2nd and 3rd Phase of Ferry Vessel Rehabilitation

Begin Construction on West End Ferry Dock and Ferry Maintenance Facility

Begin Ferry Vessel Construction

Purchase of 28 Paratransit Vehicles

Purchase 5 Support Vehicles

Complete Facility Reconfiguration and Enhancement Projects at ITC and Cat Central

Purchase In-ground, Fork and Scissor Lifts

Shelter Installation and Passenger Information Displays

Radio Control System Upgrade FY 2021 Strategic Plan Initiatives with Operating Budget Cost Included:

Complete System Re-Design Project

Complete Comprehensive Transit Development Plan The FY 2021 Operating Budget was developed with consideration for the following global budget assumptions:


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o No Millage Increase, Remains at 1.15 o Tax Digest Growth of 3% o Service Level at 181,500 Hours o Wage increases up to 3%

Fixed Route and Paratransit by Union Contract

Administrative by merit up to 3% o Inflation factors from 2.3% - 15%

2.3% for non-energy materials

3.1% for services

6.5% for fuel (non-gasoline)

10% for property and fleet insurance

12.8% for gasoline

11.2% for health related insurance Proposed New Full Time Positions as follows:

Beginning with the overview schedule, Budget at a Glance on the following page, the remainder of this document presents summary and detail information related to the proposed FY 2021 Operating and Capital Budgets for the Authority.

Respectfully Submitted,

Michael J. Brown Interim Executive Director/CEO

Dept. # Department Position

10040 Fixed Route Union Bus Operator (5 FT and 1 PT positions)

10040 Fixed Route Administrative Transportation Supervisor (2 FT positions)

10060 Paratransit Union Bus Operator (9 FT positions)

10030 Maintenance Union Cleaner/Utility (3 FT positions)


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Budget at a Glance

FY2019 FY2020 FY2021 INCREASE/ %

ACTUAL ADOPTED CEO PROPOSED DECREASE CHANGE

Revenues

Fares - Fixed Route 2,238,585 2,143,121 2,073,320 -69,801 -3%

Fares - Paratransit 180,311 182,646 226,533 43,886 24%

Agency Revenue 8,419,557 8,870,518 8,806,570 -63,948 -1%

Program Revenue 53,001 50,400 53,400 3,000 6%

Special Services Revenue 34,218 23,000 23,000 0 0%

SD Transit Tax Revenue 11,553,731 12,091,162 12,452,869 361,707 3%

Grant Revenue 3,765,289 3,734,000 3,734,000 0 0%

Advertising Revenue 1,000 0 0 0 0%

Interest 12,508 2,500 24,000 21,500 860%

Other 37,030 33,937 34,137 200 1%

Total Revenues $26,295,230 $27,131,284 $27,427,829 296,544 1%

Expenditures

Service Delivery

Fixed Route 7,380,575 8,387,263 8,655,815 268,552 3%

Paratransit 2,276,166 1,884,482 1,839,596 -44,886 -2%

Marine 822,604 1,093,173 1,134,211 41,038 4%

Service Delivery Support

Maintenance 6,184,711 7,039,054 7,998,682 959,628 14%

Mobility Services (Call Center) 936,128 887,124 900,748 13,624 2%

General and Administrative 6,842,065 7,840,189 6,898,777 -941,412 -12%

Total Expenditures $24,442,250 $27,131,284 $27,427,829 $296,543 8%

Revenues Over Expenditures $1,852,980 $0 $0 $0 0%


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FY21 Operating Budget - Revenues

FY 2021 Revenues by Source

Revenue Source Amount

Passenger Fares 2,299,853

Agency Fees 8,806,570

Program Fees 53,400

Special Service Fees 23,000

Transit Tax Revenue 12,452,869

Grant Assistance 3,734,000

Other 58,137

Total $27,427,829


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FY21 Operating Budget – Expenditures

FY 2021 Expenditures by Function

FY2021 Proposed

Service Delivery

Fixed Route 8,655,815

Paratransit 1,839,596

Marine 1,134,211


Maintenance 7,998,682

Mobility Services (Call Center) 900,748

General and Administrative 6,898,777

$27,427,829

Function

Total


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Capital Budget Recommendations

Tables 1 – 4 below present available capital funding, capital requests and the resulting Capital

Program of Projects.

Table 1 - Capital Program of Projects Funding

Capital Program of Projects Funding:

Federal Grant 12,986,953

State Grant 2,552,000

Special Purpose Local Option Sales Tax 5,064,910

Other Local Match 219,380

$20,823,243Total Capital Funding


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Table 2 - FY21 Capital Request

Department Project Amount

FY2021 Request

1 Facility Modification - Transfer Mobility Services 10010-Executive Facility Reconfiguration - ITC 500,000

2 Facility Modification - Office Additions & Sys. Dev. Transfer 10010-Executive Facility Reconfiguration - CAT Central 750,000

3 Administrative Group Copier Replacement 10013-Human Resources Facility Reconfiguration - CAT Central 10,000

4 TAPTCO 2020 Transit Operator Development Program 10014-Safety & Environ Computer Equipment & Software 3,975

5 Access Control System Upgrade 10014-Safety & Environ Facility Reconfiguration - CAT Central 20,000

6 Accident, Incident & Compliance Tracking Software 10014-Safety & Environ Computer Equipment & Software 15,000

7 SMS Test Alert & Message Software 10015-Sys Development Computer Equipment & Software 15,000

8 Acrylic Passenger Displays For Each Bus (behind driver) 10015-Sys Development Passenger Amenities 7,500

9 Coin Sorter/Counter Replacement 10020-Finance Facility Reconfiguration - CAT Central 1,200

10 Learning Management Software for Staff Training 10020-Finance Computer Equipment & Software 3,200

11 Upgrade Call Center Phone System 10025-Mobility Services Facility Reconfiguration - CAT Central 10,000

12 Laptops for Travel Training Program (2) 10025-Mobility Services Computer Equipment & Software 4,000

13 Bus Wash, Shop Floor, A/C System & Building Security 10030-Maintenance Facility Reconfiguration - CAT Central 340,000

14 Parking Lot Paving - CAT Central 10030-Maintenance Parking Lot Rehabilitation - Phase 2 500,000

15 Additional Paratransit Vehicles 10030-Maintenance Paratransit Vehicles (28) 2,268,000

16 2 Vans, 2 Sedans & 1 Service Truck 10030-Maintenance Support Vehicles 215,000

17 2 In ground Lifts, 1 Fork Lift & 1 Scissor Lift 10030-Maintenance Equipment - Lifts 543,000

18 PBX/Radio Control System & Replacement Radios 10030-Maintenance Radio Control System Upgrade 270,000

19 Laptops for Electric Bus Maintenance (4) 10030-Maintenance Computer Equipment & Software 20,000

20 Control Center Reconfiguration 10040-Fixed Route Facility Reconfiguration - CAT Central 30,000

21 Passenger Shelter Installations 10040-Fixed Route Passenger Amenities 160,668

22 Laptops for Support Vehicles with GPS Tracking (3) 10040-Fixed Route Computer Equipment & Software 6,000

23 3 Ferry Vessel Rehabilitation - 3rd of 3 vessels 10050-Marine Ferry Vessel Rehabilitation 600,000

24 Ferry Vessel Construction 10050-Marine Ferry Vessel Construction 1,600,000

FY2020 Carryforward

25 Electric Bus and Infrastructure 10030-Maintenance Electric Bus 8,892,100

26 Intelligent Transit System 10030-Maintenance ITS 2,567,950

27 Ferry Vessel Rehabilitation 10050-Marine Ferry Vessel Rehabilitation 496,900

28 West End Dock and Maintenance Facility 10050-Marine West End Dock & Maintenance Facility 2,070,577

Total FY2021 Capital Request & FY 2020 Carryforward $21,920,070

Request Description


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Table 3 - FY2021 Funded Projects

Department Project Amount

1 Electric Bus & Related Infrastructure 10030-Maintenance Electric Bus 8,892,100

2 Intelligent Transit System 10030-Maintenance ITS 2,567,950

3 Water Ferry Vessel Rehab 10050-Marine Ferry Vessel Rehabilitation 1,096,900

4 West End Dock and Maintenance Facility 10050-Marine West End Dock & Maintenance Facility 2,070,577

5 Ferry Vessel Construction 10050-Marine Ferry Vessel Construction 1,600,000

6 Paratransit Bus Replacement 10030-Maintenance Paratransit Vehicles 2,268,000

7 Support Vehicles 10030-Maintenance Support Vehicles 215,000

8 Facility Reconfiguration - ITC 10010-Executive Facility Reconfiguration - ITC 500,000

9 Facility Reconfiguration - CAT Central 10010-Executive Facility Reconfiguration - CAT Central 662,209

10 Equipment - Lifts 10030-Maintenance Equipment - Lifts 512,339

11 Shelter Installations and Passenger Information Displays 10030-Maintenance Passenger Amenities 168,168

12 Radio Control System Upgrade 10030-Maintenance Radio Control System Upgrade 270,000

Total FY2021 Funded Projects $20,823,243

Table 4 - FY2021 Unfunded Requests

FY2021 Project Requests Contingent On Funding

1 Facility Reconfiguration - CAT Central (balance) 10010-Executive Facility Reconfiguration - CAT Central 498,991

2 Department Laptops and Software Systems 10010-Executive Computer Equipment & Software 67,175

3 2 In ground Lifts, 1 Fork Lift & 1 Scissor Lift (balance) 10030-Maintenance Equipment - Lifts 30,661

4 Parking Lot Paving - CAT Central 10030-Maintenance Parking Lot Rehabilitation - Phase 2 500,000

Total FY2021 Project Request Contingent On Funding $1,096,827

Request Description


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Revenue Categories – Additional Information relevant to cost estimates for each category of

revenue follows.

Fare Revenue – Fixed Route - Budgeted by fare category and is based on prior year

actual fares received. Adjustments in each category have been made for anticipated

changes in passenger use. FY 2021 amounts assumes a 4.6% decrease over FY 2020

projected actual.

Fare Revenue – Paratransit - Recorded in two categories, fares received from ticket

book sales (PARA) and fares received from passengers per trip (PARA FAREBOX). Based

on prior year actual fares received.

Agency Revenue - Presents funds received from intergovernmental agreements and

contracted services with outside agencies.

• Ferry Program revenue is collected monthly from Per Occupied Room fees and

annually from a Hutchinson Island property tax and contributions from the Trade

Center and the Westin. Annual fees collected cover actual cost plus a monthly

administrative fee of $5,000. FY 2021 budget is based on prior year actual plus a

contingency for boat overall and repairs.

• City Shuttle revenue represents revenue received from the City of Savannah for

operation of the DOT Shuttle and is billed monthly per contracted service hour at a

fixed fee.

• City Senior Circulator (CITY SR CIRC) represents revenue received from the City of

Savannah for operation of the Senior Circulator.

• Chatham County (CHATH CNTY) represents funds received from Chatham County for

operation of paratransit. Service is billed using a fixed fee per service hour. FY 2021

paratransit cost were estimated based on prior year actual adjusted by a demand

increase factor of 10%, based on historical trend. This revenue category also

includes $440,000 for paratransit fuel provided by Chatham County. Fuel revenue is

offset by a fuel expense charge in the Maintenance Department.

• Savannah State University (SSU) funds a university shuttle service with a $45 per

enrolled student fee, paid each SSU semester. Total revenue is budgeted based on

prior year actual and will vary based on the actual number of enrolled students.


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Program Revenue – Presents revenue derived from special programs.

• Summer Pass – Pass program allowing students to purchase pass for summer

transportation.

• Employer Pass – FY 2021 revenue represents agreement with City of Savannah.

Employees ride fare free system-wide for a fixed annual fee paid by the City of

Savannah.

Special Services Revenue – Annual shuttle service and other services provided within

Charter Regulations for special fare or one-time service at a negotiated fee to the

contracting agency. FY 2021 amount presents an estimate for St. Patrick’s Day shuttle

fees for a week day event.

Special District Transit Tax Revenue – Tax revenue collected per millage assessed by

Chatham County Commission annual.

Grant Revenue – Operating Assistance and Preventive Maintenance revenue provided

by the FTA through CAT’s annual apportionment of Section 5307 grant funding.

• Operating Assistance – FTA grant reimbursement for eligible operating cost at 50%

with two months, July and August, of CARES Act operating assistance at 100%.

• Preventive Maintenance – FTA grant reimbursement for eligible preventive

maintenance costs at 80%.

Other Revenue

• Non Transit – Fees for CAT generated special ID Cards: Half Fare, Senior, CAT

Freedom, etc.

• General – Miscellaneous one time revenue receipts.

• Lease – Monthly rent due from Greyhound based on contractual agreement.

• Gain/Loss On Sale – Proceeds from sale of assets.

Revenues contained in the FY 2021 Recommended Budget are presented on the following

page, by subaccount. Actual FY2019, FY2020 Adopted Budget and FY2021 Proposed Budget

are shown with the change, FY2020 to FY2021, included in dollars and % change.


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REVENUES - OPERATING FUND


SUBACCOUNT DESCRIPTION ACTUAL ADOPTED PROPOSED DECREASE CHANGE

FARES - FIXED ROUTE

010 -40010 FARES-FULL 1,701,882 1,704,020 1,644,680 -59,340 -3.48%

010 -40020 FARES-HALF 46,491 48,661 36,667 -11,994 -24.65%

010 -40076 FARES-SENIOR 43,207 28,961 35,150 6,189 21.37%

010 -40077 FARES-YOUTH 11,604 1,733 10,530 8,797 507.55%

010 -40080 FARES-PASS 7 DAY 15,484 21,582 9,079 -12,503 -57.93%

010 -40081 FARES-PASS 1 DAY 106,067 89,589 88,807 -782 -0.87%

010 -40082 FARES-PASS 10 RIDE 4,796 7,069 2,687 -4,382 -61.99%

010 -40083 FARES-PASS ONE WAY 15,049 8,821 10,126 1,305 14.80%

010 -40085 FARES-PASS 31 DAY 69,881 56,988 42,097 -14,891 -26.13%

010 -40091 FARES-SMART 10 RIDE 15,118 8,836 14,513 5,677 64.25%

010 -40092 FARES-SMART 31 DAY 34,760 29,933 28,275 -1,659 -5.54%

010 -40093 FARES-SMART 7 DAY 43,003 42,520 34,516 -8,004 -18.82%

010 -40191 FARES-SMART RECH 10 RIDE 131 70 0 -70 -100.00%

010 -40192 FARES-SMART RECH 31 DAY 65,669 37,140 54,255 17,115 46.08%


010 -40194 FARES-STORED VALUE CARDS 103 821 0 -821 -100.00%

010 -40196 FARES-AIRPORT-ONE WAY 3,006 1,790 2,963 1,173 65.56%

010 -40197 FARES-AIRPORT-ONE WAY SR 163 61 363 302 498.47%

010 -40198 FARES-AIRPORT-ROUND TRIP 708 1,020 716 -305 -29.86%

010 -40199 FARES-AIRPORT-ROUND TRIP SR 32 19 0 -19 -100.00%

TOTAL FARES - FIXED ROUTE 2,238,585 2,143,121 2,073,320 -69,801 -3.26%

FARES - PARATRANSIT

010 -48001 FARES-PARA 57035.17 56,723 70,840 14,117 24.89%

010 -48004 FARES-PARA FAREBOX 123276.28 125,924 155,693 29,769 23.64%

TOTAL FARES - PARATRANSIT 180,311 182,646 226,533 43,886 24.03%

AGENCY REVENUE

010 -46030 AGENCY REVENUE-FERRY PROGRAM 875,177 1,158,004 1,194,211 36,207 3.13%

010 -40050 AGENCY REVENUE-CITY SHUTTLE 2,010,396 2,050,080 1,794,000 -256,080 -12.49%

010-48200 AGENCY REVENUE-CITY SR CIRC 189,696 189,696 189,696 0 0.00%

010 -48003 AGENCY REVENUE-CHATHAM CNTY 5,013,962 5,087,738 5,243,663 155,925 3.06%

010 -46020 AGENCY REVENUE-SSU 330,326 385,000 385,000 0 0.00%

TOTAL AGENCY REVENUE 8,419,557 8,870,518 8,806,570 -63,948 -0.72%

PROGRAM REVENUE

010 -40500 PROGRAM REV-BIKE SHARE 1401 0 0 0 0.00%

010 -40300 PROGRAM REV-SEMESTER PASS 1200 0 3,000 3,000 0.00%

010 -40230 PROGRAM REV-EMPLOYER PASS 50400 50,400 50,400 0 0.00%

TOTAL PROGRAM REVENUE 53,001 50,400 53,400 3,000 5.95%

SPECIAL SERVICES REVENUE

010 -40195 SPECIAL SERV-ST PATS SHUTTLE 34,218 23,000 23,000 0 0.00%


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Expenditures allowed for in the FY2021 Proposed Operating Budget are presented, by

department, on the following pages: FY2019 Actual, FY2020 Adopted Budget, FY2021

Requested and FY2021 CEO Proposed are shown with the increase/decrease, FY2020 Adopted

to FY2021 CEO Proposed, included in dollars and % change.

REVENUES - OPERATING FUND (continued)



SPECIAL DISTRICT TRANSIT TAX REVENUE

010 -44010 TAX REVENUE-SPECIAL DISTRICT 11140683 11,853,102 12,452,869 599,767 5.06%

010-44015 TAX REVENUE-OTHER 413048 238,060 0 -238,060 -100.00%

TOTAL SPECIAL DISTRICT TRANSIT TAX REVENUE 11,553,731 12,091,162 12,452,869 361,707 2.99%

GRANT REVENUE

010 -45015 GRANT OPERATING ASSISTANCE 3,765,289 3,734,000 3,734,000 0 0.00%

ADVERTISING REVENUE

010 -42010 ADVERTISING REVENUE 1,000 0 0 0 0.00%

INTEREST

010 -42030 INTEREST INCOME 12,508 2,500 24,000 21,500 860.00%

OTHER REVENUE

010 -42020 OTHER REV-NON TRANSIT 435 200 400 200 100.00%

010 -48550 OTHER REV-GENERAL 2459 0 0 0 0.00%

010 -46150 OTHER REV-LEASE 33737 33,737 33,737 0 0.00%

010-49025 OTHER REV-RECOVERY OF BAD DEBT 398 0 0 0 0.00%

TOTAL OTHER REVENUE 37,029 33,937 34,137 200 0.59%

TOTAL REVENUES $26,295,230 $27,131,284 $27,427,829 $296,544 1.09%


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FY2019 FY2020 FY2021 FY2021 %

ACTUAL ADOPTED REQUESTED CEO PROPOSED CHANGE

10040 - FIXED ROUTE

010 -51105 OT WAGES-OPERATORS FR 772,075 546,321 569,066 553,428 1%

010 -51115 OT WAGES-SUPERVISORS FR 2,131 0 0 0 0%

010 -51135 OT WAGES-TRAINEES FR 0 28,016 28,539 27,763 -1%

010 -51100 REG WAGES-OPERATORS FR 3,844,839 4,188,462 4,362,841 4,242,947 1%

010 -51110 REG WAGES-SUPERVISORS FR 520,860 789,880 893,714 965,814 22%

010 -51130 REG WAGES-TRAINEES FR 1,025 186,772 190,261 185,087 -1%

010 -51140 REG WAGES-NON PRODUCTIVE FR 16,076 62,827 65,443 63,644 1%

010 -52100 BENEFITS-PR TAX FICA 419,175 443,874 467,405 461,959 4%

010 -52150 BENEFITS-RETIREMENT 118,300 116,046 59,510 59,510 -49%

010 -52190 BENEFITS-INSURANCE ST&LT DIS 70,288 72,287 86,023 86,023 19%

010-52200 BENEFITS-INSURANCE MEDICAL 781,870 911,469 1,050,143 1,015,442 11%

010-52250 BENEFITS-INSURANCE LIFE 22,460 21,971 9,521 9,521 -57%

010 -52350 BENEFITS-PERSONAL LEAVE 260,608 280,000 280,000 280,000 0%

010 -52400 BENEFITS-HOLIDAY LEAVE 115,958 98,000 98,000 98,000 0%

010 -52450 BENEFITS-VACATION LEAVE 319,757 277,000 277,000 277,000 0%

010 -52455 BENEFITS-OTHER LEAVE 27,695 31,000 31,000 31,000 0%

010 -52460 BENEFITS-UNIFORM ALLOWANCE 57,866 62,000 65,000 65,000 5%

010 -53350 CONTRACT SERVICES-GENERAL 7,983 11,200 1,505 0 -100%

010 -53320 CONTRACT SERVICES-SYS CONN 9,004 230,000 230,000 226,000 -2%

010 -54675 G&A-POSTAGE 1,588 1,918 1,095 1,095 -43%

010 -54750 G&A-SUPPLIES-OFFICE 1,784 2,500 466 466 -81%

010 -54700 M&S-SUPPLIES GENERAL 58 0 200 190 0%

010 -53220 M&S-LICENSES & FEES 204 320 320 1,425 345%

010 -58150 TRAINING-REGISTRATION 2,805 3,000 3,500 0 -100%

010 -58315 TRAINING-STAFF DEVELOPMENT 0 12,500 4,500 4,500 -64%

010 -58155 TRAINING-MEALS 1,098 1,500 1,500 0 -100%

010 -58160 TRAINING-LODGING 3,621 4,500 2,500 0 -100%

010 -58310 TRAINING-TRAVEL 272 2,400 1,800 0 -100%

010 -58165 TRAINING-OTHER TRAVEL FEES 1,174 1,500 250 0 -100%

TOTAL 10040 - FIXED ROUTE 7,380,575 8,387,263 8,781,101 8,655,815 3%


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FY2019 FY2020 FY2021 FY2021 %


10060 - PARATRANSIT

010 -51605 OT WAGES-OPERATORS PARA 246,993 149,724 139,982 136,338 -9%

010 -51600 REG WAGES-OPERATORS PARA 833,060 1,147,885 1,073,198 1,045,258 -9%

010-51610 REG WAGES-SUPERVISORS PARA 162 0 0 0 0%

010 -51620 REG WAGES-ADMIN PARA 388 0 0 0 0%

010 -51640 REG WAGES-NON PROD PARA 111,496 34,437 80,000 50,000 45%

010-52100 BENEFITS-PR TAX FICA 88,846 101,901 98,928 94,217 -8%

010-52150 BENEFITS-RETIREMENT 31,785 31,969 12,932 12,316 -61%

010-52190 BENEFITS-INSURANCE ST & LT DISAB 12,848 11,260 18,059 18,059 60%

010-52200 BENEFITS-INSURANCE MEDICAL 159,955 164,378 196,963 190,454 16%


010 -52350 BENEFITS-PERSONAL LEAVE 12,167 861 14,000 14,000 1525%



010 -52455 BENEFITS-OTHER LEAVE 586 600 2,200 2,200 267%

010 -52460 BENEFITS-UNIFORM ALLOWANCE 0 13,500 13,500 13,500 0%

010 -53350 CONTRACT SERVICES-GENERAL 532,755 0 0 0 0%

010 -53400 M&S-OUTSIDE MAINT REV VEH 55,385 88,577 56,427 53,607 -39%

010 -54100 M&S-FUEL & LUB-MAINTENANCE 4,428 4,464 4,699 4,464 0%

010-54400 M&S-TIRES 13,983 13,268 44,928 44,703 237%

010-54500 M&S-PARTS REV VEH 41,291 61,595 80,715 80,311 30%

010 -54600 M&S-FREIGHT 327 21 1,268 1,205 5708%

010 -54700 M&S-SUPPLIES GENERAL 312 636 0 0 -100%

010 -58315 TRAINING-STAFF DEVELOPMENT 0 12,000 1,500 0 -100%

010 -58155 TRAINING-MEALS 0 0 500 2,000 0%

010 -58160 TRAINING-LODGING 0 0 1,000 4,800 0%

010 -58310 TRAINING-TRAVEL 0 0 250 0 0%

010 -58165 TRAINING-OTHER TRAVEL FEES 0 0 0 2,000 0%

010-54675 G&A-POSTAGE 1,586 1,916 1,100 990 -48%

010-54750 G&A-SUPPLIES-OFFICE 563 500 200 180 -64%

010-58375 G&A-RENTAL FEES 77,038 0 0 0 0%

TOTAL 10060 - PARATRANSIT 2,276,166 1,884,482 1,911,342 1,839,596 -2%


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FY2019 FY2020 FY2021 FY2021 %


10050 - MARINE

010-51505 OT WAGES-CAPTAIN MS 0 0 0 0

010-51515 OT WAGES-DECKHAND MS 5,425 4,000 8,000 8,000 100%

010-51525 OT WAGES-MAINT MS 723 1,000 1,500 1,500 50%

010-51500 REG WAGES-CAPTAIN MS 165,226 206,931 212,526 212,526 3%

010-51510 REG WAGES-DECKHAND MS 83,583 115,651 133,996 133,996 16%

010-51520 REG WAGES-MAINT MS 42,136 114,005 105,000 105,135 -8%

010-51530 REG WAGES-SUPERVISORS MS 117,351 131,081 135,000 135,000 3%


010 -52150 BENEFITS-RETIREMENT 3,837 1,367 6,965 6,965 410%


010-52200 BENEFITS-INSURANCE MEDICAL 47,961 60,862 57,001 55,117 -9%


010 -52350 BENEFITS-PERSONAL LEAVE 3,465 5,727 3,000 3,000 -48%

010 -52400 BENEFITS-HOLIDAY LEAVE 10,365 14,889 9,900 9,900 -34%

010 -52450 BENEFITS-VACATION LEAVE 18,811 22,907 19,000 19,000 -17%



010-53300 CONTRACT SERVICES-FACILITIES 1,688 0 3,000 3,000 0%

010-53400 M&S-OUTSIDE MAINT REV VEH 25,579 40,000 40,000 38,000 -5%

010 -53460 M&S-OUTSIDE MAINT EQUIP 1,614 35,000 30,000 28,500 -19%

010-54500 M&S-PARTS REV VEH 17,376 28,000 28,000 26,600 -5%

010-54550 M&S-TOOLS & SMALL EQUIP 0 0 1,000 950 0%

010-54100 M&S-LUBRICANTS 4,600 6,000 6,000 5,700 -5%

010-54555 M&S-TOOL ALLOWANCE 308 600 600 570 -5%

010 -54700 M&S-SUPPLIES GENERAL 3,705 3,300 5,000 4,750 44%

010 -53220 M&S-LICENSES & FEES 292 500 500 475 -5%

010 -54300 FUEL-REVENUE VEHICLES 97,689 98,000 110,000 110,000 12%

010 -55110 UTILITIES-ELECTRICITY MARINE 223 161 360 360 124%

010 -58155 TRAINING-MEALS 130 600 600 600 0%

010 -58160 TRAINING-LODGING 393 900 900 900 0%

010 -58165 TRAINING-TRAVEL 98 600 600 600 0%

010-56320 INSURANCE-VESSELS 122,858 134,631 135,000 149,000 11%

10050 - MARINE 822,604 1,093,173 1,127,504 1,134,211 4%


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FY2019 FY2020 FY2021 FY2021 %


10030 - MAINTENANCE

010 -51305 OT WAGES-MECHANICS 61,552 40,000 81,699 99,574 149%

010 -51315 OT WAGES-UTILITY 66,806 35,000 66,839 52,944 51%

010-51335 OT WAGES-ADMIN MAINT 1,578 0 5,429 5,649 100%

010-51300 REG WAGES-MECHANICS 610,816 999,408 1,021,240 1,244,679 25%

010-51310 REG WAGES-UTILITY 641,749 822,178 835,488 661,801 -20%

010-51320 REG WAGES-SUPERVISORS MAINT 364,171 391,080 402,457 402,457 3%

010-51330 REG WAGES-ADMIN MAINT 129,692 276,425 271,461 282,443 2%

010-51350 REG WAGES-TRANEES MAINT 11,346 0 0 0 0%






010 -52350 BENEFITS-PERSONAL LEAVE 72,000 116,298 69,200 69,200 -40%

010 -52400 BENEFITS-HOLIDAY LEAVE 43,508 47,443 40,000 40,000 -16%

010 -52450 BENEFITS-VACATION LEAVE 122,337 136,171 114,500 114,500 -16%



010-54555 BENEFITS-TOOL ALLOWANCE 5,133 15,500 7,800 7,800 -50%

010 -53400 M&S-OUTSIDE MAINT REV VEH 208,577 248,993 260,999 253,652 2%

010 -53450 M&S-OUTSIDE MAINT BUILDING 22,442 25,101 74,743 72,640 189%

010-53455 M&S-OUTSIDE MAINT SUP VEH 30,795 44,094 35,000 13,307 -70%

010 -53460 M&S-OUTSIDE MAINT EQUIP 17,759 12,432 22,746 21,606 74%

010-53470 M&S-TOWING 14,483 18,192 18,192 12,294 -32%

010-54100 M&S-LUBRICANTS & OTHER 51,456 52,984 75,265 73,147 38%

010-54400 M&S-TIRES 139,096 114,582 147,011 142,892 25%

010-54500 M&S-PARTS REV VEH 586,209 486,604 600,720 584,017 20%

010-54510 M&S-PARTS FAREBOX 59,345 30,482 71,000 71,569 135%

010-54550 M&S-TOOLS & SMALL EQUIP 45,607 15,506 43,194 41,977 171%

010-54600 M&S-FREIGHT 3,120 1,427 4,320 4,199 194%

010 -54640 M&S-SUPPLIES SHOP 46,506 55,088 90,748 88,694 61%

010 -54700 M&S-SUPPLIES GENERAL 83,219 88,307 111,116 141,691 60%

010 -53220 M&S LICENSES & FEES 3,136 4,464 8,148 7,920 77%

010-54300 FUEL-REV VEH FR 1,449,873 1,507,124 1,507,124 1,492,530 -1%

010-54310 FUEL-REV VEH PARA 353,558 360,000 410,000 440,203 22%

010-54320 FUEL-SUPPORT VEHICLES 36,504 42,603 42,603 41,184 -3%

010-53300 CONTRACT SERVICES-FACILITIES 38,521 48,500 40,000 38,201 -21%

010-53330 CONTRACT SERVICES-IT SUPPORT 173 1,200 433,291 395,729 32877%

010-53350 CONTRACT SERVICES-GENERAL 64,775 48,800 56,283 58,028 19%

010 -58375 G&A-RENTAL FEES 11,337 5,800 6,000 5,400 -7%

010 -54680 G&A-PRINTING FARE & OTHER PA 0 35,000 35,000 31,500 -10%

010 -54675 G&A-POSTAGE 3,932 3,500 1,090 990 -72%

010 -54750 G&A-SUPPLIES-OFFICE 8,943 7,300 14,910 13,500 85%


19 | P a g e

FY2019 FY2020 FY2021 FY2021 %


10030 - MAINTENANCE (continued)

010 -55100 UTILITIES-ELECRICITY CC 108,378 108,748 150,000 150,000 38%

010-55105 UTILITIES-ELECTRICITY JMRTC 40,053 42,194 41,009 41,215 -2%

010 -55160 UTILITIES-CABLE CC 7,023 6,666 7,511 7,549 13%

010 -55165 UTILITIES-CABLE JMRTC 4,772 4,831 4,768 4,792 -1%

010 -55200 UTILITIES-GAS CC 18,302 14,871 15,998 16,078 8%

010 -55250 UTILITIES-WATER CC 6,700 7,266 6,080 6,110 -16%

010 -55255 UTILITIES-WATER JMRTC 23,025 24,250 28,316 28,458 17%

010 -55300 UTILITIES-REFUSE CC 39,932 34,459 47,926 48,165 40%

010-55305 UTILITIES-REFUSE JMRTC 4,437 3,829 5,325 5,352 40%



010 -58155 TRAINING-MEALS 3,148 2,000 2,000 1,500 -25%

010 -58160 TRAINING-LODGING 5,111 6,000 6,000 4,500 -25%

010 -58310 TRAINING-TRAVEL 2,014 3,200 3,200 2,400 -25%

010 -58165 TRAINING-OTHER TRAVEL FEES 4,387 2,000 2,000 1,500 -25%

TOTAL 10030-MAINTENANCE 6,184,711 7,039,054 7,993,058 7,998,682 14%


20 | P a g e

FY2019 FY2020 FY2021 FY2021 %


10025-MOBILITY SERVICES

010 -51296 OT WAGES-ADMIN MOBILITY 22,754 7,750 7,158 7,657 -1%

010 -51290 REG WAGES-SUPERVISORS MOBILITY 273,569 166,552 202,233 202,233 21%

010 -51295 REG WAGES-ADMIN MOBILITY 246,484 387,499 357,908 382,868 -1%



010 -52190 BENEFITS-INSURANCE ST & LT DISAB 4,750 4,288 7,867 7,867 83%



010 -52350 BENEFITS-PERSONAL LEAVE 20,772 0 0 12,000 0%

010 -52400 BENEFITS-HOLIDAY LEAVE 16,611 0 0 12,000 0%

010 -52450 BENEFITS-VACATION LEAVE 27,673 0 0 25,000 0%

010 -52455 BENEFITS-OTHER LEAVE 7,155 0 0 9,000 0%

010 -52460 BENEFITS-UNIFORM ALLOWANCE 0 5,130 2,500 2,500 -51%

010-53320 CONTRACT SERVICES-SYS CONN 34,081 12,000 27,000 27,000 125%

010-53330 CONTRACT SERVICES-IT SUPPORT 0 100,000 54,500 54,500 -46%

010-53340 CONTRACT SERVICES-TEMP LABOR 51,943 35,000 34,500 0 -100%

010 -53350 - CONTRACT SERVICES-GENERAL 375 0 0 0 0%

010-58251 PROGRAM EXPENSE-CATFREEDOM 1,120 0 0 0 0%

010 -53515 G&A-PRINTING-GENERAL 10,914 3,500 0 0 -100%

010 -54675 G&A-POSTAGE 1,641 2,000 2,000 1,800 -10%

010 -54685 G&A-OTHER 0 0 1,500 0 0%


010 -54800 G&A-SUPPLIES-COMPUTER 89 0 0 0 0%

010-58200 G&A-EMP RECOGNITION-GENERAL 0 0 0 1,350 0%


010 -58315 TRAINING-STAFF DEVELOPMENT 54,250 4,000 10,000 1,100 -73%

010 -58155 TRAINING-MEALS 2,882 500 3,000 3,200 540%

010 -58160 TRAINING-LODGING 8,092 1,500 5,000 6,000 300%

010 -58310 TRAINING-TRAVEL 1,397 800 5,000 0 -100%

010 -58165 TRAINING-OTHER TRAVEL FEES 0 500 5,000 3,200 540%

TOTAL 10025-MOBILITY SERVICES 936,128 887,124 876,977 900,748 2%


21 | P a g e

FY2019 FY2020 FY2021 FY2021 %


10010 - EXECUTIVE

010-51260 OT WAGES-ADMIN EXEC 1,071 2,540 3,030 3,030 19%

010-51250 REG WAGES-EXECUTIVE 535,643 563,226 678,018 598,018 6%

010-51255 REG WAGES-ADMIN EXEC 59,415 140,024 223,590 151,490 8%



010 -52190 BENEFITS-INSURANCE ST & LT DISAB 7,385 8,001 5,540 5,540 -31%



010 -52350 BENEFITS-PERSONAL LEAVE 33,606 0 0 0 0%

010 -52400 BENEFITS-HOLIDAY LEAVE 23,686 0 0 0 0%

010 -52450 BENEFITS-VACATION LEAVE 47,318 0 0 0 0%

010 -52455 BENEFITS-OTHER LEAVE 29,123 0 0 0 0%


010-53101 PROFESSIONAL FEES-BOARD 67,167 26,000 27,000 27,000 4%

010-53105 PROFESSIONAL FEES-GOV RELTNS 207,538 224,040 229,969 229,969 3%

010-53200 PROFESSIONAL FEES-LEGAL 121,113 60,000 60,000 60,000 0%

010-53330 CONTRACT SERVICES-IT SUPPORT 0 0 0 5,800 100%

010 -58100 G&A-DUES & SUBSCRIPTIONS 56,011 46,356 0 61,600 33%

010 -54675 G&A-POSTAGE 1,527 2,000 0 990 -51%

010 -53220 M&S-LICENSES & FEES 22 0 0 0 0%

010 -53150 G&A-MARKETING-GENERAL 0 6,000 0 5,400 -10%

010 -59350 G&A-OTHER 12,695 0 0 0 0%


010 -54750 G&A-SUPPLIES-GENERAL 3,950 0 0 0 0%


010 -58151 TRAINING-REGISTRATION EXEC 0 6,150 6,150 0 -100%

010 -58155 TRAINING-MEALS 17,809 19,390 19,390 6,490 -67%

010 -58156 TRAINING-MEALS EXEC 0 6,780 6,780 3,200 -53%


010 -58161 TRAINING-LODGING EXEC 0 16,200 16,200 5,700 -65%

010 -58310 TRAINING-TRAVEL 12,423 26,850 26,850 10,050 -63%

010 -58311 TRAINING-TRAVEL EXEC 2,291 5,600 5,600 2,400 -57%

010 -58165 TRAINING-OTHER TRAVEL FEES 0 16,500 16,500 7,200 -56%

010 -58166 TRAINING-OTHER TRAVEL FEES CEO 0 6,700 6,700 3,200 -52%

TOTAL 10010 - EXECUTIVE 1,454,768 1,412,188 1,533,861 1,356,102 -4%


22 | P a g e

FY2019 FY2020 FY2021 FY2021 %


10013 - HUMAN RESOURCES

010-51210 REG WAGES- HUMAN RESOURCES 142,543 229,691 235,301 235,301 2%





010-52250 BENEFITS-INSURANCE LIFE (7,173) 21,267 5,917 5,917 -72%






010-53340 CONTRACT SERVICES-TEMP LABOR 3,788 0 43,145 0 0%

010 -53160 G&A-AVERTISING-GENERAL 6,797 9,000 25,000 22,500 150%

010-53180 G&A-RECRUITMENT EXPENSE 995 2,500 1,000 900 -64%

010 -53515 G&A-PRINTING-GENERAL 0 2,000 0 0 -100%

010 -54675 G&A-POSTAGE 1,440 1,917 1,090 981 -49%

010 -54700 G&A-SUPPLIES-OFFICE 7,573 10,125 5,000 4,500 -56%

010 -54800 G&A-SUPPLIES-COMPUTER 0 0 0 1,800 100%

010 -58100 G&A-DUES & SUBSCRIPTIONS 627 1,400 1,260 -10%

010-58200 G&A-EMP RECOGNITION-GENERAL 32,090 30,000 49,000 44,100 47%

010-58220 G&A-EMP RECOGNITION-ROADEO 3,544 13,500 0 720 -95%


010 -58315 TRAINING-STAFF DEVELOPMENT 15,932 199,641 800 105,000 -47%

010 -58155 TRAINING-MEALS 1,122 1,000 2,000 0 -100%

010 -58160 TRAINING-LODGING 3,939 3,000 639 0 -100%

010 -58170 TRAINING-TUITION REIMBURSEMENT 3,750 10,000 6,020 10,000 0%

010 -58310 TRAINING-TRAVEL 2,094 1,600 2,993 0 -100%

010 -58165 TRAINING-OTHER TRAVEL FEES 0 1,000 0 0 -100%

TOTAL 10013 - HUMAN RESOURCES 329,486 617,969 527,955 573,457 -7%


23 | P a g e

FY2019 FY2020 FY2021 FY2021 %


10014 - SAFETY AND ENVIRONMENTAL

010 -51240 REG WAGES-SAFETY 182,003 269,740 274,092 274,092 2%












010-53250 PROFESSIONAL FEES-AUDITING 0 3,000 3,000 3,000 0%

010-53300 CONTRACT SERVICES-FACILITIES 175,338 520,000 300,000 250,000 -52%


010 -53460 - M&S-OUTSIDE MAINT EQUIP 12,880 0 0 0 0%

010 -54675 G&A-POSTAGE 1,440 1,917 1,100 990 -48%


010 -54750 G&A-SUPPLIES-GENERAL 247 0 0 0 0%

010 -58100 G&A-DUES & SUBSCRIPTIONS 0 2,000 2,000 1,800 -10%



010 -58155 TRAINING-MEALS 809 1,500 850 0 -100%


010 -58310 TRAINING-TRAVEL 980 2,400 1,500 0 -100%

010 -58165 TRAINING-OTHER TRAVEL FEES 0 1,000 1,000 0 -100%

010-52300 INSURANCE-WORKER'S COMP 227,030 251,050 400,000 400,000 59%

010-56150 INSURANCE-FLEET 1,041,724 1,080,000 1,292,117 1,292,117 20%

010-56175 INSURANCE-OTHER 5,500 5,500 5,500 5,500 0%

010-56200 INSURANCE-RECOVERIES (12,979) (15,000) (15,000) (15,000) 0%

010-56300 INSURANCE-GENERAL LIABILITY 158,939 160,000 149,000 149,000 -7%

010-56310 INSURANCE-CLAIMS PAID 429,398 498,000 425,000 370,000 -26%

TOTAL 10014 - SAFETY AND ENVIRONMENTAL 2,459,591 2,938,721 3,005,811 2,891,902 -2%


24 | P a g e

FY2019 FY2020 FY2021 FY2021 %


10015 - SYSTEM DEVELOPMENT

010 -51232 OT WAGES-SYSTEMS 0 865 918 918 6%

010 -51230 REG WAGES-SYSTEMS 288,042 430,625 259,717 238,717 -45%

010 -52100 BENEFITS-PR TAX FICA 25,232 33,009 19,939 18,332 -44%




010-52250 BENEFITS-INSURANCE LIFE 4,393 4,785 433 433 -91%





010-53110 PROFESSIONAL FEES-PLANNING 175,680 253,039 0 0 -100%

010-53330 CONTRACT SERVICES-IT SUPPORT 281,354 97,000 10,000 5,000 -95%

010 -53340 CONTRACT SERVICES-TEMP LABOR 0 10,000 0 0 -100%


010 -53150 G&A-MARKETING GENERAL 34,132 25,000 30,000 27,000 8%

010-53155 G&A-MARKETING OUTREACH 12,002 20,000 20,000 9,000 -55%


010 -53220 G&A-LICENSES & FEES 27,810 0 0 0 0%

010 -53515 G&A-PRINTING GENERAL 46,185 75,000 75,000 67,500 -10%

010-54680 G&A-PRINTING FARE & OTHER PA 16,400 0 0 0 0%

010 -54675 G&A-POSTAGE 1,698 2,200 2,500 2,250 2%





010 -58315 TRAINING-STAFF DEVELOPMENT 7,563 0 0 0 0%

010 -58155 TRAINING-MEALS 829 2,000 1,500 0 -100%


010 -58310 TRAINING-TRAVEL 1,958 3,200 2,000 800 -75%


TOTAL 10015 - SYSTEM DEVELOPMENT 1,050,140 1,141,285 581,882 516,036 -55%


25 | P a g e

FY2019 FY2020 FY2021 FY2021 %


10020 - FINANCE

010 -51221 OT WAGES-FINANCE 726 706 749 749 6%

010 -51220 REG WAGES-FINANCE 380,120 535,435 743,793 743,793 39%



010 -52190 BENEFITS-INSURANCE ST&LT DSB 6,297 6,156 9,342 9,342 52%







010-53100 PROFESSIONAL FEES-GENERAL 15,000 0 0 0%

010-53110 PROFESSIONAL FEES-PLANNING 0 0 150,000 232,000 100%

010-53250 PROFESSIONAL FEES-AUDITING 49,720 90,000 50,000 50,000 -44%


010-53340 CONTRACT SERVICES-TEMP LABOR 38,226 30,000 44,266 44,266 48%



010 -54675 G&A-POSTAGE 1,611 2,000 3,700 3,330 67%


010 -54750 G&A-SUPPLIES-GENERAL 1,835 3,500 3,000 2,700 -23%

010 -54800 G&A-SUPPLIES-COMPUTER 4,261 0 2,060 1,854 100%

010 -58100 G&A-DUES & SUBSCRIPTIONS 52 1,000 3,000 2,700 170%

010-58250 G&A-INTEREST EXPENSE 41,556 35,000 36,000 32,400 -7%

010-58255 G&A-INTEREST EXPENSE-PENALTIES 75,766 300 0 0 -100%

010-59000 G&A-CASH OVER/SHORT 2,355 100 0 0 -100%

010-59375 G&A- BANK SERVICE CHARGES 18,610 20,000 24,000 21,600 8%

010-59385 G&A- OPERATING CONTINGENCY 250,000 403,218 0 0 -100%

010-59400 G&A-DEPRECIATION 73,855 49,000 50,470 50,470 3%

010-55150 UTILITIES-TELEPHONE 2,330 3,000 2,573 2,573 -14%

010-55152 UTILITIES-TELEPHONE MOBILE 33,812 40,000 45,000 45,000 13%

010 -58150 TRAINING-REGISTRATION 0 1,000 6,000 0 -100%

010 -58155 TRAINING-MEALS 1,813 3,200 11,000 2,700 -16%


010 -58310 TRAINING-TRAVEL 3,618 3,900 12,000 3,100 -21%


TOTAL 10020 - FINANCE 1,548,080 1,730,024 1,696,697 1,561,281 -10%


26 | P a g e

Chatham Area Transit Authority Authorized Staffing

DEPARTMENT PT FT TOTAL PT FT TOTAL PT FT TOTAL

Fixed Route - Union 10040 7 116 123 9 112 121 10 117 127

Fixed Route - Admin 10040 2 11 13 0 15 15 0 17 17

Paratransit - Union 10060 2 39 41 2 39 41 1 48 49

Marine 10050 6 10 16 10 8 18 10 8 18

Maintenance - Union 10030 8 31 39 6 36 42 6 39 45

Maintenance - Admin 10030 0 10 10 0 11 11 0 11 11

Mobility Services 10025 0 19 19 0 17 17 0 17 17

Executive 10010 0 7 7 0 7 7 0 7 7

Human Resources 10013 0 3 3 0 4 4 0 4 4

Safety and Environmental 10014 0 3 3 0 4 4 0 4 4

System Development 10015 0 7 7 0 4 4 0 4 4

Finance 10020 1 9 10 2 12 14 1 12 13

TOTAL 26 265 291 29 269 298 28 288 316

Footnotes:

FY2021 New Positions

Fixed Route - Union - Add 1 PT and 5 FT Operators per Manpower Assesment

Fixed Route - Admin - Add 2 FT Supervisors

Paratransit - Union - Add 9 FT Operators, net of 8 additions with PT reduction of 1

Maintenance - Union - Add 3 Cleaners/Utility

ACTUAL FY2019 ADOPTED FY2020 PROPOSED FY2021

CHATHAM AREA TRANSIT AUTHORIZED STAFFING


27 | P a g e

Appendix 1 FY2020 – FY2021 Budget Adoption and Millage Levy Calendar, Revised

The FY2020 – FY2021 Budget Adoption and Millage Levy Calendar was revised to add an additional thirty days. The revision allowed internal staff time to complete budget development procedures while also providing emergency response essential services related to the pandemic.

Chatham Area Transit Authority FY 2020 – 2021 Budget Adoption and Millage Levy Calendar, Revised

Board Workshop February 26, 2020 Executive Director’s Recommended Budget Finalized (Internal Deadline) May 9, 2020

Board Workshop May 12, 2020

First Reading and Public Meeting – May Board Meeting May 26, 2020

Public Meeting – Afternoon Session June 10, 2020

Public Meeting – Evening Session June 10, 2020

Second Reading, Public Meeting and Approval of the FY 2020 – 2021 Budget (including approval of the FY 2020 - 2021 Capital Budget) - June Board Meeting June 23, 2019

Chatham County Board sets millage for Tax Year 2021 June 26, 2020


28 | P a g e

REVENUE EXPENDITURES

Passenger Fares Fixed Route

Fixed Route 2,073,320 Wages 6,038,683

Paratransit 226,533 Benefits 2,383,456

Total 2,299,853 Contract Services 226,000

Materials and Supplies 1,615

General and Administrative 1,561

Agency Revenue Training 4,500

Ferry Program 1,194,211 Total 8,655,815

City of Savannah - Shuttle 1,794,000

City of Savannah - Senior Circular 189,696 Paratransit

Chatham County - Paratransit 5,243,663 Wages 1,231,597

University Pass Program 385,000 Benefits 413,740

Total 8,806,570 Materials and Supplies 184,290


Training 8,800

Program Revenue Total 1,839,596

Semester Pass Program 3,000

Employer Pass Program 50,400 Marine

53,400 Wages 596,157

Benefits 168,049

Contract Services 3,000

Special Services Revenue Materials and Supplies 105,545

St. Patrick's Day Shuttle 23,000 Fuel 110,000

Insurance 149,000

Utilities 360

Tax Revenue Training 2,100

Special District Transit Tax 12,452,869 Total 1,134,211

Maintenance

Grant Revenue Wages 2,749,547

Operating Assistance 2,534,000 Benefits 858,146

Preventive Maintenance 1,200,000 Contract Services 491,958

3,734,000 Materials and Supplies 1,529,605

Fuel 1,973,917

Utilities 307,718

Other Revenue General and Administrative 51,390

Interest 24,000 Training 36,400

Non-Transit 400 Total 7,998,681

Lease 33,737

Total 58,137 Mobility Services

Wages 592,758

Benefits 203,090



Training 13,500

Total 900,748

General and Administrative

Wages 2,246,107

Benefits 597,975

Professional Fees 613,429


Insurance 2,201,617

Utilities 47,573

Other G&A 435,710

Training 180,540

Total 6,898,778

TOTAL REVENUE 27,427,829 TOTAL EXPENDITURES 27,427,829

Appendix 2 - FY2021 Proposed Operating Budget:


29 | P a g e

REVENUE

Federal Grant Revenue - Capital 12,986,953

State Grant Revenue - Capital 2,552,000

Special Purpose Local Option Sales Tax Revenue 5,064,910

Other Local Match Revenue 219,380

TOTAL REVENUE 20,823,243

EXPENDITURES

Depreciation Expense 6,905,000

TOTAL EXPENDITURES 6,905,000

TOTAL REVENUE OVER EXPENDITURES 13,918,243

PROGRAM OF PROJECTS:

Electric Bus & Related Infrastructure 8,892,100

Intelligent Transit System 2,567,950

Water Ferry Vessel Rehab 1,096,900

West End Dock and Maitenance Facility 2,070,577

Ferry Vessel Construction 1,600,000

Paratransit Bus Replacement 2,268,000

Support Vehicles 215,000

Facility Reconfiguration - ITC 500,000

Facility Reconfiguration - CAT Central 662,209

Equipment - Lifts 512,339

Passenger Amenities 168,168

Radio Control System Upgrade 270,000

TOTAL PROGRAM OF PROJECTS 20,823,243

Appendix 3 - FY21 Proposed Capital Budget


30 | P a g e

Appendix 4 – Supporting Schedules

*Estimate

FY2020 FY2019 FY2018 FY2017

July 666,427 531,099 502,556 532,456

August 101,880 68,127 24,841 48,559

September 31,320 51,571 71,134 70,253

October 340,062 356,112 396,951 339,364

November 1,301,305 2,201,305 1,211,983 994,080

December 4,974,791 3,392,844 4,570,719 3,575,837

January 211,313 366,799 395,420 196,923

February 167,406 171,674 234,272 195,089

March 256,673 297,391 403,013 160,344

April 262,559 132,866 119,734 157,189

May 500,000 * 511,791 654,296 553,856

June 2,900,000 * 2,924,681 2,800,402 2,171,762

11,713,736 11,006,260 11,385,321 8,995,712

Transit Tax Receipts - FY2018 to FY2021


31 | P a g e

Training and Travel

Staff

Days Description Registration Meals Lodging Travel Other Development

Executive 10010 - CEO

APTA

CEO 5 0 0 0 0 0

Chief Professional

CEO 5 0 0 0 0 0

GTA

CEO - GTA Conference 5 0 0 0 0 0

Bus and Paratransit Annual Conference

CEO 4 0 0 0 0 0

Legislative - DC Conference and Meetings

CEO 4 0 0 0 0 0

CEO Meetings 6 600 1,800 2,400 600

Legislative - Atlanta

CEO Legislative Session 24 2,400 3,600 2,400

Savannah Chatham Day

CEO 2 200 300 200

CEO 0 3,200 5,700 2,400 3,200

Executive 10010 - Chiefs, Board & Staff Discretionary

APTA

Board (4) 5 0 0 0 0 0

Chiefs (3) 5 0 0 0 0 0

Chief Professional

COO 5 0 0 0 0 0

CSO 5 0 0 0 0 0

CFO 5 0 0 0 0 0

Staff Discretionary

NTI Classes 30 3,000 4,500 4,800 3,000

FTA Workshops 30 3,000 4,500 4,800 3,000

Transit Board Member and Administor Conference

Executive & Board Support 4 0 0 0 0 0

Board (4) 4 0 0 0 0 0


Board (3) 4 0 0 0 0 0


32 | P a g e

Training and Travel (continued)

Staff



Board (3) 2 210 600 450 600

Chiefs (3) 2 280 800 600

Board and Executive Staff 0 6,490 10,400 10,050 7,200 0

Human Resources 10013

Professional

Director 5 SHRM 0 0 0 0 0

Manager 5 SHRM 0 0 0 0 0

Tuition Reimbursement 10,000

Employee Development and Training 15,000

Organization Culture 15,000

Position Analysis/Incentive Comp

Potential Range Increases (none since 2013 has created inequities between new hires and existing staff) 60,000

Wellness Program 15,000

0 0 0 0 0 115,000

Safety and Environmental 10014

Training Materials 2,000

Conference

Director Choice 0 0 0 0 0

Manager Bus and Para 0 0 0 0 0

0 0 0 0 0 2,000

System Development 10015

Conference - Professional Organization

Marketing Manager APTA Mktg 0 0 0 0 0

Outreach Manager APTA Mktg 0 0 0 0 0

Publications Editor/Com ManagerChoice 0 0 0 0 0

Local Parking Fees 800

0 0 0 800 0 0


33 | P a g e


Staff


Finance 10020

Conference - Professional Organization

Director of Financial Services AnnualGFOA 0 0 0 0 0

Planning Manager APA 0 0 0 0 0

Proc., Cont. and Prog Comp ManagerChoice 0 0 0 0 0

MUNIS User Group (Georgia Meeting)

Sr Accountant 200 200 200 100

Accountant 200 200 100

Technicians (3) 600 600 200 300

NTI Classes - FTA

Procurement III 5 500 1,500 800 500

Procurement IV 5 500 1,500 800 500

Title IV/EEOC 5 500 1,500 800 500

Triennial Workshop 2 200 600 300 200

0 2,700 6,100 3,100 2,200 0

Mobility Management 10025

Internal Training

Easter Seals 75

Travel Training 575

Paratransit Management Esssentials 450

Bus and Paratransit Conference

Paratransit Manager 5 0 0 0 0 0

Routmatch Training (4) 20 2,000 4,800 2,000

FTA NTI Courses

Comprehensive ADA Paratransit Eligibility (2 staff, 6 days) 600 600 600

Paratransit Management & Operations (2 staff, 6 days) 600 600 600

0 3,200 6,000 0 3,200 1,100


34 | P a g e


Staff


Maintenance 10030

Conference

Director APTA Expo 0 0 0 0 0

UTI Class 7,500

GFI 4,000

Thermo King 3,000

Electric Bus Training 7,500

Supervisor CDL and Dinex Training 4,500

NTI Classes (3) 15 1,500 4,500 2,400 1,500

0 1,500 4,500 2,400 1,500 26,500

Fixed Route 10040

Supervisor Training - Microsoft Office 500

ADA Sensitivity Training 4,000

APTA Rodeo

Director 5 0 0 0 0 0

FR Driver 5 0 0 0 0 0

Para Driver 5 0 0 0 0 0

0 0 0 0 0 4,500

Marine 10050

GDOT Meetings

Director 6 600 900 600

Paratransit 10060

RouteMatch Training (2) 10 0 2,000 4,800 2,000


35 | P a g e

Professional Fees and Contract Services, by Department

A/C# Department Description Amount

Professional Fees

010-53101 10010 - Executive PROFESSIONAL FEES-BOARD

Board Stipend Payments 27,000

010-53105 10010 - Executive PROFESSIONAL FEES-GOV RELTNS

Federal Government Relations 181,969

State and Local Government Relations 48,000

229,969

010-53200 10010 - Executive PROFESSIONAL FEES-LEGAL

General Counsel Legal Fees 60,000

010-53200 10014 - Safety PROFESSIONAL FEES-LEGAL

Worker's Compensation & Accident Legal Fees 11,460

010-53250 10014 - Safety PROFESSIONAL FEES-AUDITING

Safety Audit 3,000

010-53110 10020 - Finance PROFESSIONAL FEES-PLANNING

Jarett Walker - Let'sGo! 108,000

System Redesign County Wide Alternative 60,000

Comprehensive Transit Development Plan 64,000

232,000

010-53250 10020 - Finance PROFESSIONAL FEES-AUDITING

Mauldin & Jenkins - Financial & Single Audit 25,000

Actuary Services - Other Post Emp Benefits 25,000

50,000

Contract Services

010 -53320 10040 - FR Operations CONTRACT SERVICES-SYS CONN

Avaya - Phone Software Support 9,540

Stage Front - System Maintenance & Support 6,500

Trapeze - Route Scheduling Maintenance & Support 77,200

AT&T - System Connectivity and Wi-FI 132,760

226,000

010-53300 10050 - Marine CONTRACT SERVICES-FACILITIES

Engineering Fees - Dock Damage Assessments 3,000

010-53300 10030 - Maintenance CONTRACT SERVICES-FACILITIES

Safety Kleen 14,500

Yates Astro - Pest Maintenance 14,500

T Krup - Elevator Maintenance 4,001

SOLID 5,200

38,201


36 | P a g e

Professional Fees and Contract Services, by Department (continued)


010-53330 10030 - Maintenance CONTRACT SERVICES-IT SUPPORT

Infinity - Hardware, Software and Support Contractor 270,734

RTA - Maintenance Software System 1,700

Spectrio - Message On Hold 1,120

Syntech - Bus Maintenance Software 1,175

Timeclock Plus - Employee Time 1,000

ITS Maintenance and Support 120,000

395,729

010-53350 10030 - Maintenance CONTRACT SERVICES-GENERAL

ARAMARK - Uniform Cleaning Services 58,028

010-53320 10025 - Mobility Services CONTRACT SERVICES-SYS CONN

Routematch - Paratransit Vehicle Licenses 27,000

010-53330 10025 - Mobility Services CONTRACT SERVICES-IT SUPPORT

Routematch - Software Support 54,500

010-53330 10010 - Executive CONTRACT SERVICES-IT SUPPORT

MinuteTraq - Board Software 5,800

010-53350 10013 - Human Resources CONTRACT SERVICES-GENERAL

Linked In - Staff Development Software 12,000

Admin America - Benefit Administration 9,000

Recruiting Assistance 4,500

General Consulting - HR Matters 4,500

30,000

010-53300 10014 - Safety CONTRACT SERVICES-FACILITIES

G11 - Security Services 250,000

010-53350 10014 - Safety CONTRACT SERVICES-GENERAL

Sterling - Background Checks 38,000

Concentra - Drug Testing & W/Comp Medical Services 18,500

NOVA - Drug Testing & W/Comp Medical Services 18,500

75,000

010-53330 10015 - Sys Development CONTRACT SERVICES-IT SUPPORT

United Webworks - Website Hosting Support 900

Adobe Suite 600

Hootsuite & Survey Monkey 3,500

5,000


37 | P a g e

Professional Fees and Contract Services, by Department (continued)


010-53350 10015 - Sys Development CONTRACT SERVICES-GENERAL

Quest - Website Redesign 20,000

SmartMaps - New Route Guides Design Services 25,000

Quest - Major Marketing Initiative Assistance 25,000

70,000

010-53350 10020 - Finance CONTRACT SERVICES-GENERAL

Loomis - Secure Cash Transport 8,964

Automated Business Resources - Copier Maintenance Fees 18,087

27,051

010-53340 10020 - Finance CONTRACT SERVICES-TEMP LABOR

Corporate Temps - Part Time Cashiers 44,266

010-53330 10020 - Finance CONTRACT SERVICES-IT SUPPORT

Munis - Financial Reporting Software Maint. & Support 38,710

Remix - Planning Software 27,000

ARC - GIS - Planning Software 3,000

68,710


38 | P a g e

FY21 Proposed

Allocation Paratransit Cost

Operator Wages Direct 1,179,346

Operator Benefits Direct 391,795

Materials and Supplies Direct 184,290

Training and G&A Direct 9,970

Call Center Wages Direct 415,069

Call Center Benefits Direct 142,163

Call Center Contract Services - IT Direct 81,500

Call Center Training and G&A Direct 23,400

Operations Supervisor Cost 23% 315,435

Maintenance Wages 30% 824,864

Maintenance Benefits 30% 257,444

Maintenance Parts 30% 313,587

Maintenance Fluids 30% 21,944

Maintenance Facility & Fleet Contract Services 30% 28,881


Salaries and Benefits 5% 142,204

Professional and Contract Services 5% 59,463

Insurance 30% 660,485

Utilities 30% 106,587

Other 5% 23,586

Total 5,182,013

Fares Received (226,553)

Section 5310 Grant Subsidy (152,000)

(378,553)

Cost After Fares 4,803,460

440,203

Total Paratransit Cost with Fuel 5,243,663

Paratransit Fully Allocated Cost

Fuel Cost

Operating Cost


39 | P a g e

Appendix 5 – Revised Tables, Charts and Schedules

The following financial adjustments have been incorporated into a revised CEO Recommended Budget and the results of these changes are presented as restated tables and charts, as applicable.

The final SSD Transit Tax Digest was requested and received from Chatham County finance staff. Actual digest growth was 5.96%, 2.96% greater than the 3% used to estimate tax revenue. The actual FY21 tax revenue was recalculated utilizing actual digest growth and Transit Tax Revenue was increased $392,732, from $12,452,869 to $12,845,601.

Fixed Route fares and Paratransit fares were reduced to reflect fare free service until July 31, 2020. Fixed Route fares were reduced $172,777 and Paratransit fare were reduced $18,878 for a total revenue reduction of $191,565.

Expenditure allocations were modified to increase annual budget amounts for additional CEO contract cost, Fixed Route Benefits – Uniform Allowance and G&A Marketing – Outreach with the remaining funds, $69,032 placed in Reserve for Operating Contingency.

The Uniform Allowance increase was necessary because the delay in executing the Union contract and the shelter in place orders severely limited the amount of time our union employees had to use their current year uniform allowance benefit, time available was down from twelve months to approximately four months. The budget increase will allow operators with a remaining FY20 balance to use those funds in FY21.

The revised FY21 Proposed Operating Budget presents a balanced budget with revenues equal to expenditures & allowance for contingency totaling $27,628,906. Revisions by subaccount are detailed in the schedule presented on the following page.


40 | P a g e

Schedule of Changes to CEO Recommended Budget, 1st Reading to 2nd Reading

Tables, charts and schedules revised due to the changes detailed above have been restated

and are presented on the following pages of this appendix.

A/C # Dept. # Department Description Incr/(Decr)

REVENUES

010 -40010 10000 REVENUE FARES-FULL (172,777)

010 -48004 10000 REVENUE FARES-PARA FAREBOX (18,878)

010 -44010 10000 REVENUE TAX REVENUE-SPECIAL DISTRICT 392,732

TOTAL REVENUES 201,077

EXPENDITURES

010-51255 10010 EXECUTIVE REG WAGES-EXECUTIVE 21,500

010 -52100 10010 EXECUTIVE BENEFITS-PR TAX FICA 1,645

010 -52150 10010 EXECUTIVE BENEFITS-RETIREMENT 12,950

010 -58100 10010 EXECUTIVE G&A-DUES & SUBSCRIPTIONS 2,000

010 -58151 10010 EXECUTIVE TRAINING-REGISTRATION EXEC 6,150

010 -58156 10010 EXECUTIVE TRAINING-MEALS EXEC 7,200

010 -58161 10010 EXECUTIVE TRAINING-LODGING EXEC 14,400

010 -58311 10010 EXECUTIVE TRAINING-TRAVEL EXEC 8,000

010 -58166 10010 EXECUTIVE TRAINING-OTHER TRAVEL FEES CEO 7,200

010-53155 10015 SYSTEM DEVELOPMENT G&A-MARKETING OUTREACH 6,000

010 -52460 10040 FIXED ROUTE BENEFITS-UNIFORM ALLOWANCE 45,000

CONTINGENCY

010-59385 10020 FINANCE G&A- OPERATING CONTINGENCY 69,032

TOTAL EXPENDITURES & CONTINGENCY 201,077


41 | P a g e

Budget at a Glance, Revised


ACTUAL ADOPTED CEO PROPOSED DECREASE CHANGE

Revenues

Fares - Fixed Route 2,238,585 2,143,121 1,900,543 -242,578 -11%

Fares - Paratransit 180,311 182,646 207,655 25,009 14%

Agency Revenue 8,419,557 8,870,518 8,806,570 -63,948 -1%

Program Revenue 53,001 50,400 53,400 3,000 6%

Special Services Revenue 34,218 23,000 23,000 0 0%

SD Transit Tax Revenue 11,553,731 12,091,162 12,845,601 754,439 6%

Grant Revenue 3,765,289 3,734,000 3,734,000 0 0%

Advertising Revenue 1,000 0 0 0 0%

Interest 12,508 2,500 24,000 21,500 860%

Other 37,030 33,937 34,137 200 1%

Total Revenues $26,295,230 $27,131,284 $27,628,906 497,622 2%

Expenditures

Service Delivery

Fixed Route 7,380,575 8,387,263 8,700,815 313,552 4%

Paratransit 2,276,166 1,884,482 1,839,596 -44,886 -2%

Marine 822,604 1,093,173 1,134,211 41,038 4%


Maintenance 6,184,711 7,039,054 7,998,682 959,628 14%

Mobility Services (Call Center) 936,128 887,124 900,748 13,624 2%

General and Administrative 6,842,065 7,840,189 7,054,854 -785,335 -10%

Total Expenditures $24,442,250 $27,131,284 $27,628,906 $497,621 10%

Revenues Over Expenditures $1,852,980 $0 $0 $0 0%


42 | P a g e

FY21 Operating Budget – Revenues

FY 2021 Revenues by Source

Grants 13.5%, $3,734,000

Special District Transit Tax 46.5%,

$12,845,601

Paratransit 19.0%, $5,243,663

Contract Revenue 12.9%,

$3,562,907

Passenger Fares 7.6%, $2,108,198

Other .5%, $134,537

FY 2021 Operating Revenues

Revenue Source Amount

Passenger Fares 2,108,198

Agency Fees 8,806,570

Program Fees 53,400

Special Service Fees 23,000

Transit Tax Revenue 12,845,601

Grant Assistance 3,734,000

Other 58,137

Total $27,628,906


43 | P a g e

FY21 Operating Budget – Expenditures

FY 2021 Expenditures by Function

Fixed Route 31.5%, $8,700,815

Paratransit 6.7%, $1,839,596

Marine 4.1%, $1,134,211

Maintenance 29.0%, $7,998,682

Mobility Services 3.3%, $900,748

General & Administrative

25.5%, $7,054,854

FY 2021 Operating Expenditures

FY2021 Proposed

Service Delivery

Fixed Route 8,700,815

Paratransit 1,839,596

Marine 1,134,211


Maintenance 7,998,682

Mobility Services (Call Center) 900,748

General and Administrative 7,054,854

$27,628,906

Function

Total


44 | P a g e

Revenues – Operating Fund, Revised

REVENUES - OPERATING FUND



FARES - FIXED ROUTE

010 -40010 FARES-FULL 1,701,882 1,704,020 1,471,903 -232,117 -13.62%

010 -40020 FARES-HALF 46,491 48,661 36,667 -11,994 -24.65%

010 -40076 FARES-SENIOR 43,207 28,961 35,150 6,189 21.37%

010 -40077 FARES-YOUTH 11,604 1,733 10,530 8,797 507.55%

010 -40080 FARES-PASS 7 DAY 15,484 21,582 9,079 -12,503 -57.93%

010 -40081 FARES-PASS 1 DAY 106,067 89,589 88,807 -782 -0.87%

010 -40082 FARES-PASS 10 RIDE 4,796 7,069 2,687 -4,382 -61.99%

010 -40083 FARES-PASS ONE WAY 15,049 8,821 10,126 1,305 14.80%

010 -40085 FARES-PASS 31 DAY 69,881 56,988 42,097 -14,891 -26.13%

010 -40091 FARES-SMART 10 RIDE 15,118 8,836 14,513 5,677 64.25%

010 -40092 FARES-SMART 31 DAY 34,760 29,933 28,275 -1,659 -5.54%

010 -40093 FARES-SMART 7 DAY 43,003 42,520 34,516 -8,004 -18.82%

010 -40191 FARES-SMART RECH 10 RIDE 131 70 0 -70 -100.00%



010 -40194 FARES-STORED VALUE CARDS 103 821 0 -821 -100.00%

010 -40196 FARES-AIRPORT-ONE WAY 3,006 1,790 2,963 1,173 65.56%

010 -40197 FARES-AIRPORT-ONE WAY SR 163 61 363 302 498.47%

010 -40198 FARES-AIRPORT-ROUND TRIP 708 1,020 716 -305 -29.86%

010 -40199 FARES-AIRPORT-ROUND TRIP SR 32 19 0 -19 -100.00%

TOTAL FARES - FIXED ROUTE 2,238,585 2,143,121 1,900,543 -242,578 -11.32%

FARES - PARATRANSIT

010 -48001 FARES-PARA 57035.17 56,723 70,840 14,117 24.89%

010 -48004 FARES-PARA FAREBOX 123276.28 125,924 136,815 10,891 8.65%

TOTAL FARES - PARATRANSIT 180,311 182,646 207,655 25,009 13.69%

AGENCY REVENUE

010 -46030 AGENCY REVENUE-FERRY PROGRAM 875,177 1,158,004 1,194,211 36,207 3.13%

010 -40050 AGENCY REVENUE-CITY SHUTTLE 2,010,396 2,050,080 1,794,000 -256,080 -12.49%

010-48200 AGENCY REVENUE-CITY SR CIRC 189,696 189,696 189,696 0 0.00%

010 -48003 AGENCY REVENUE-CHATHAM CNTY 5,013,962 5,087,738 5,243,663 155,925 3.06%

010 -46020 AGENCY REVENUE-SSU 330,326 385,000 385,000 0 0.00%

TOTAL AGENCY REVENUE 8,419,557 8,870,518 8,806,570 -63,948 -0.72%

PROGRAM REVENUE

010 -40500 PROGRAM REV-BIKE SHARE 1401 0 0 0 0.00%

010 -40300 PROGRAM REV-SEMESTER PASS 1200 0 3,000 3,000 0.00%

010 -40230 PROGRAM REV-EMPLOYER PASS 50400 50,400 50,400 0 0.00%

TOTAL PROGRAM REVENUE 53,001 50,400 53,400 3,000 5.95%

SPECIAL SERVICES REVENUE

010 -40195 SPECIAL SERV-ST PATS SHUTTLE 34,218 23,000 23,000 0 0.00%


45 | P a g e

REVENUES - OPERATING FUND (continued)



SPECIAL DISTRICT TRANSIT TAX REVENUE

010 -44010 TAX REVENUE-SPECIAL DISTRICT 11,140,683 11,853,102 12,845,601 992,499 8.37%

010-44015 TAX REVENUE-OTHER 413,048 238,060 0 -238,060 -100.00%

TOTAL SPECIAL DISTRICT TRANSIT TAX REVENUE 11,553,731 12,091,162 12,845,601 754,439 6.24%

GRANT REVENUE

010 -45015 GRANT OPERATING ASSISTANCE 3,765,289 3,734,000 3,734,000 0 0.00%

ADVERTISING REVENUE

010 -42010 ADVERTISING REVENUE 1,000 0 0 0 0.00%

INTEREST

010 -42030 INTEREST INCOME 12,508 2,500 24,000 21,500 860.00%

OTHER REVENUE

010 -42020 OTHER REV-NON TRANSIT 435 200 400 200 100.00%

010 -48550 OTHER REV-GENERAL 2459 0 0 0 0.00%

010 -46150 OTHER REV-LEASE 33737 33,737 33,737 0 0.00%

010-49025 OTHER REV-RECOVERY OF BAD DEBT 398 0 0 0 0.00%

TOTAL OTHER REVENUE 37,029 33,937 34,137 200 0.59%

TOTAL REVENUES $26,295,230 $27,131,284 $27,628,906 $497,622 1.83%


46 | P a g e

Expenditure Budget Fixed Route Department, Revised

FY2019 FY2020 FY2021 FY2021 %


10040 - FIXED ROUTE

010 -51105 OT WAGES-OPERATORS FR 772,075 546,321 569,066 553,428 1%

010 -51115 OT WAGES-SUPERVISORS FR 2,131 0 0 0 0%

010 -51135 OT WAGES-TRAINEES FR 0 28,016 28,539 27,763 -1%

010 -51100 REG WAGES-OPERATORS FR 3,844,839 4,188,462 4,362,841 4,242,947 1%

010 -51110 REG WAGES-SUPERVISORS FR 520,860 789,880 893,714 965,814 22%

010 -51130 REG WAGES-TRAINEES FR 1,025 186,772 190,261 185,087 -1%

010 -51140 REG WAGES-NON PRODUCTIVE FR 16,076 62,827 65,443 63,644 1%




010-52200 BENEFITS-INSURANCE MEDICAL 781,870 911,469 1,050,143 1,015,442 11%


010 -52350 BENEFITS-PERSONAL LEAVE 260,608 280,000 280,000 280,000 0%





010 -53350 CONTRACT SERVICES-GENERAL 7,983 11,200 1,505 0 -100%

010 -53320 CONTRACT SERVICES-SYS CONN 9,004 230,000 230,000 226,000 -2%

010 -54675 G&A-POSTAGE 1,588 1,918 1,095 1,095 -43%

010 -54750 G&A-SUPPLIES-OFFICE 1,784 2,500 466 466 -81%

010 -54700 M&S-SUPPLIES GENERAL 58 0 200 190 0%

010 -53220 M&S-LICENSES & FEES 204 320 320 1,425 345%



010 -58155 TRAINING-MEALS 1,098 1,500 1,500 0 -100%


010 -58310 TRAINING-TRAVEL 272 2,400 1,800 0 -100%

010 -58165 TRAINING-OTHER TRAVEL FEES 1,174 1,500 250 0 -100%

TOTAL 10040 - FIXED ROUTE 7,380,575 8,387,263 8,781,101 8,700,815 4%


47 | P a g e

Expenditure Budget Executive Department, Revised

FY2019 FY2020 FY2021 FY2021 %


10010 - EXECUTIVE



















010 -54675 G&A-POSTAGE 1,527 2,000 0 990 -51%

010 -53220 M&S-LICENSES & FEES 22 0 0 0 0%


010 -59350 G&A-OTHER 12,695 0 0 0 0%




010 -58151 TRAINING-REGISTRATION EXEC 0 6,150 6,150 6,150 0%

010 -58155 TRAINING-MEALS 17,809 19,390 19,390 6,490 -67%

010 -58156 TRAINING-MEALS EXEC 0 6,780 6,780 10,400 53%


010 -58161 TRAINING-LODGING EXEC 0 16,200 16,200 20,100 24%

010 -58310 TRAINING-TRAVEL 12,423 26,850 26,850 10,050 -63%

010 -58311 TRAINING-TRAVEL EXEC 2,291 5,600 5,600 10,400 86%


010 -58166 TRAINING-OTHER TRAVEL FEES CEO 0 6,700 6,700 10,400 55%

TOTAL 10010 - EXECUTIVE 1,454,768 1,412,188 1,533,861 1,437,146 2%


48 | P a g e

Expenditure Budget System Development Department, Revised

FY2019 FY2020 FY2021 FY2021 %


10015 - SYSTEM DEVELOPMENT

010 -51232 OT WAGES-SYSTEMS 0 865 918 918 6%

010 -51230 REG WAGES-SYSTEMS 288,042 430,625 259,717 238,717 -45%

010 -52100 BENEFITS-PR TAX FICA 25,232 33,009 19,939 18,332 -44%




010-52250 BENEFITS-INSURANCE LIFE 4,393 4,785 433 433 -91%





010-53110 PROFESSIONAL FEES-PLANNING 175,680 253,039 0 0 -100%


010 -53340 CONTRACT SERVICES-TEMP LABOR 0 10,000 0 0 -100%


010 -53150 G&A-MARKETING GENERAL 34,132 25,000 30,000 27,000 8%

010-53155 G&A-MARKETING OUTREACH 12,002 20,000 20,000 15,000 -25%


010 -53220 G&A-LICENSES & FEES 27,810 0 0 0 0%

010 -53515 G&A-PRINTING GENERAL 46,185 75,000 75,000 67,500 -10%

010-54680 G&A-PRINTING FARE & OTHER PA 16,400 0 0 0 0%

010 -54675 G&A-POSTAGE 1,698 2,200 2,500 2,250 2%





010 -58315 TRAINING-STAFF DEVELOPMENT 7,563 0 0 0 0%

010 -58155 TRAINING-MEALS 829 2,000 1,500 0 -100%


010 -58310 TRAINING-TRAVEL 1,958 3,200 2,000 800 -75%


TOTAL 10015 - SYSTEM DEVELOPMENT 1,050,140 1,141,285 581,882 522,036 -54%


49 | P a g e

Expenditure Budget Finance Department, Revised

FY2019 FY2020 FY2021 FY2021 %


10020 - FINANCE

010 -51221 OT WAGES-FINANCE 726 706 749 749 6%


















010 -54675 G&A-POSTAGE 1,611 2,000 3,700 3,330 67%









010-59385 G&A- OPERATING CONTINGENCY 250,000 403,218 0 69,032 -83%

010-59400 G&A-DEPRECIATION 73,855 49,000 50,470 50,470 3%




010 -58155 TRAINING-MEALS 1,813 3,200 11,000 2,700 -16%


010 -58310 TRAINING-TRAVEL 3,618 3,900 12,000 3,100 -21%


TOTAL 10020 - FINANCE 1,548,080 1,730,024 1,696,697 1,630,313 -6%


50 | P a g e

Appendix 2 – Proposed Operating Budget (Revised):

REVENUE EXPENDITURES

Passenger Fares Fixed Route

Fixed Route 1,900,543 Wages 6,038,683

Paratransit 207,655 Benefits 2,428,456

Total 2,108,198 Contract Services 226,000

Materials and Supplies 1,615


Agency Revenue Training 4,500

Ferry Program 1,194,211 Total 8,700,815

City of Savannah - Shuttle 1,794,000

City of Savannah - Senior Circular 189,696 Paratransit

Chatham County - Paratransit 5,243,663 Wages 1,231,597

University Pass Program 385,000 Benefits 413,740

Total 8,806,570 Materials and Supplies 184,290


Training 8,800

Program Revenue Total 1,839,596

Semester Pass Program 3,000

Employer Pass Program 50,400 Marine

53,400 Wages 596,157

Benefits 168,049


Special Services Revenue Materials and Supplies 105,545

St. Patrick's Day Shuttle 23,000 Fuel 110,000

Insurance 149,000

Utilities 360

Tax Revenue Training 2,100

Special District Transit Tax 12,845,601 Total 1,134,211

Maintenance

Grant Revenue Wages 2,749,547

Operating Assistance 2,534,000 Benefits 858,146

Preventive Maintenance 1,200,000 Contract Services 491,958

3,734,000 Materials and Supplies 1,529,605

Fuel 1,973,917

Utilities 307,718

Other Revenue General and Administrative 51,390

Interest 24,000 Training 36,400

Non-Transit 400 Total 7,998,681

Lease 33,737

Total 58,137 Mobility Services

Wages 592,758

Benefits 203,090



Training 13,500

Total 900,748


Wages 2,267,607

Benefits 612,570

Professional Fees 613,429


Insurance 2,201,617

Utilities 47,573

Operating Contingency 69,032

Other G&A 443,710

Training 223,490

Total 7,054,855

TOTAL REVENUE 27,628,906 TOTAL EXPENDITURES 27,628,906


51 | P a g e

Appendix 4 – Supporting Schedules, Training and Travel – Executive (Revised)

Staff

Transfer Days Description Registration Meals Lodging Travel Other Development

Executive 10010 - CEO

APTA

CEO - Conference 5 800 500 1,500 800 500

CEO - Meetings 24 2,400 3,600 4,800 2,400

Chief Professional

CEO 5 2,550 500 1,500 800 500

GTA

CEO - GTA Conference 5 800 500 1,500 500

CEO - GTA Meetings 24 2,400 3,600 2,400

Bus and Paratransit Annual Conference

CEO 5 1,000 500 1,500 800 500


CEO 4 1,000 400 1,200 800 400

CEO Meetings 6 600 1,800 2,400 600

Legislative - Atlanta

CEO Legislative Session 24 2,400 3,600 2,400


CEO 2 200 300 200

CEO 6,150 10,400 20,100 10,400 10,400


52 | P a g e

Paratransit Fully Allocated Cost (Revised)

FY21 Proposed

Allocation Paratransit Cost

Operator Wages Direct 1,179,346

Operator Benefits Direct 391,795

Materials and Supplies Direct 184,290

Training and G&A Direct 9,970

Call Center Wages Direct 415,069

Call Center Benefits Direct 142,163

Call Center Contract Services - IT Direct 81,500

Call Center Training and G&A Direct 23,400

Operations Supervisor Cost 23% 315,435

Maintenance Wages 30% 824,864

Maintenance Benefits 30% 257,444

Maintenance Parts 30% 313,587

Maintenance Fluids 30% 21,944

Maintenance Facility & Fleet Contract Services 30% 28,881


Salaries and Benefits 5% 142,204

Professional and Contract Services 5% 59,463

Insurance 30% 660,485

Utilities 30% 106,587

Other 5% 23,586

Total 5,182,013

Fares Received (207,655)

Section 5310 Grant Subsidy (152,000)

(359,655)

Cost After Fares 4,822,358

440,203

Total Paratransit Cost with Fuel 5,262,561

Paratransit Fully Allocated Cost

Operating Cost

Fuel Cost


53 | P a g e

Appendix 6 – Revised Schedules The following financial adjustments have been incorporated into a revised CEO Recommended Budget and the results of these changes are presented as restated tables and charts, as applicable.

Professional Fees - General in Department 10010 have been increased by $82,000 to provide for a CEO Discretionary Fund.

Professional Fees - General in Department 10020, Finance, have been reduced by

$82,000 removing $64,000 previously allocated for assistance with a Transit

Development Plan and reducing the amount previously allocated for a System Redesign

Project by $18,000 leaving a total of $150,000 for core fixed route redesign consulting.

Schedules revised due to the changes detailed above have been restated and are presented on

the following pages of this appendix.


54 | P a g e

Expenditures Budget Executive Department, Revised

FY2019 FY2020 FY2021 FY2021 %


10010 - EXECUTIVE














010-53100 PROFESSIONAL FEES-GENERAL 0 0 0 82,000 0%






010 -54675 G&A-POSTAGE 1,527 2,000 0 990 -51%

010 -53220 M&S-LICENSES & FEES 22 0 0 0 0%


010 -59350 G&A-OTHER 12,695 0 0 0 0%




010 -58151 TRAINING-REGISTRATION EXEC 0 6,150 6,150 6,150 0%

010 -58155 TRAINING-MEALS 17,809 19,390 19,390 6,490 -67%

010 -58156 TRAINING-MEALS EXEC 0 6,780 6,780 10,400 53%


010 -58161 TRAINING-LODGING EXEC 0 16,200 16,200 20,100 24%

010 -58310 TRAINING-TRAVEL 12,423 26,850 26,850 10,050 -63%

010 -58311 TRAINING-TRAVEL EXEC 2,291 5,600 5,600 10,400 86%


010 -58166 TRAINING-OTHER TRAVEL FEES CEO 0 6,700 6,700 10,400 55%

TOTAL 10010 - EXECUTIVE 1,454,768 1,412,188 1,533,861 1,519,146 8%


55 | P a g e

Expenditures Budget Finance Department, Revised

FY2019 FY2020 FY2021 FY2021 %


10020 - FINANCE

010 -51221 OT WAGES-FINANCE 726 706 749 749 6%


















010 -54675 G&A-POSTAGE 1,611 2,000 3,700 3,330 67%









010-59385 G&A- OPERATING CONTINGENCY 250,000 403,218 0 69,032 -83%

010-59400 G&A-DEPRECIATION 73,855 49,000 50,470 50,470 3%




010 -58155 TRAINING-MEALS 1,813 3,200 11,000 2,700 -16%


010 -58310 TRAINING-TRAVEL 3,618 3,900 12,000 3,100 -21%


TOTAL 10020 - FINANCE 1,548,080 1,730,024 1,696,697 1,548,313 -11%

chatham area transit authority fy2021 ceo ......chatham area transit authority authorized staffing...

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