greater peoria mass transit district budget presentation... · 2016 * estimate * 6. ... march april...

Greater Peoria Mass Transit District

FY 2017 Budget(July 1 ,2016 – June 30, 2017)

June 13, 2016 1

Greater Peoria Mass Transit District (CityLink)

Transmittal LetterDate: June 13, 2016

TO: Board of Trustees of Greater Peoria Mass Transit District (GPMTD)

Please accept the proposed FY2017 budget for your consideration and approval. This budget is submitted in

accordance with the adopted financial policies of GPMTD. This proposed document is intended to provide you with a

comprehensive framework for decision-making on expenses, revenues, and fund balances, resulting in a final

approved spending plan for fiscal year 2017. The sources and uses of this budget total, Operating Expenses and

Capital Expenditures for fiscal year 2017, are proposed at $36,450,000, 19.65% increase (Operating Expenses

increase 8.03%, Capital Expenditures increase 130% respectively) from FY 2016. The significant changes of

expenses/expenditures are : (a) Employees’ Benefits: Increase $278,314 (2.66%) (b) Total Wages/Salaries:

Increase $406,301 (4.91%) (c) Total Service Cost: Increase $1,108,245 (23.61%) (d) Total Materials: Increase

$351,675 (11.93%) (e) Miscellaneous/Contingency : Increase $138,070 (22.79%) (f) Capital Projects: Increase

$3,773,000 (130%)

Each year, the budget establishes the plan to address new challenges as well as take advantage of unforeseen

opportunities. This year is no different. Review of actual expenses for each department budget and significant

expenditures were and will be performed on a monthly basis taking action to bring the department expenses within

budget when necessary.

The District Board has contributed its full support to the development and maintenance of the financial operations of

District. Without this leadership, together with the strong commitment from the District’s management team, the

presentation of this budget and other financial reports would not occur. As always, GPMTD will continue to work with

other governments (FTA, IDOT, Peoria County) during the upcoming year.

Respectfully submitted,

Al Stanek Christine Feng, CPA, MBA, CGMA

General Manager Director of Finance

FY2017 Proposed Budget

2

CityLink’s Board of Trustees

Greater Peoria Mass Transit District (CityLink) provides economic, social, andenvironmental benefits to the community through progressive, customerfocused, transportation service by combining state of the art equipment andfacilities with professional, well trained staff.

Our Mission

Maxine WorthamChair

Joan KrupaVice Chair

Arthur BellTreasurer

Sharon McBrideSecretary

James PolkTrustee

RepresentingPeoria

RepresentingPeoria Heights

RepresentingPeoria

RepresentingWest Peoria

RepresentingPeoria

3

FY2017 GREATER PEORIA MASS TRANSIT DISTRICT ORGANIZATIONAL CHART

General Manager/ CEO

Al Stanek

Attorney

QJHPC

Mike Kraft

Board of TrusteesMaxine Wortham, Board Chair

Joan Krupa, Vice Chair

Arthur Bell, Treasurer

Sharon McBride, Secretary

James Polk, Trustee

First Transit

Regional Vice President

Larry Morris

Director of

Federal Programs

Martha Howarter

Director of IT

Gary Howell

Director of

Marketing

Emily Watson

Chief Financial

Officer

Christine Feng

Director of

Mobility

Andrew Dwyer

Director of Safety

& Security

Steve Green

Security

20 Peoria Police

Officers*

Customer

Service

3 FT CSR

3 PT CSR*

Director of

Maintenance

Mike Brockway

Maintenance

2 Shift Foremen

2.5 Inventory

Clerk

14 Mechanic

12.5 Utility

3 Janitor

Sr. Accountant/

Purchasing

Melissa Duval

Sr. Accountant

Deborah Crow

Accounting

Specialist

Darlene Lindsey

Supervisors

2 Scheduling

8 Supervisors

General

Foreman

Ron Cox

Administrative

Assistant

Venessa Dixson

Administrative

Assistant

Linda Patton

Marketing

Assistant

Open

Accounting

Specialist

Bethany Potter

Assistant General Manager

John Anderson

Assistant General Manager

Josh Moore

3 - First Transit Management Team

188 - CityLink Employees

*part-time employees

Executive

Assistant

Desiree Carlson

Help Desk

Technician

Jacob Scott

HR

Specialist

Shannon

Williams

Operators

92 Operators

4PT Operators*

Transportation

Specialist

Marcia

Whitehead

Planning

Administrator

Joe Alexander

Director of

Operations

Ken Boddie

Accounting

Specialist

Kristin Lister

4

Summary Position Information

Department FY2016 FY2017 Δ Notes

First Transit Management 3 3 0

Executive Assistant 1 1 0

Information Technology 2 2 0

Finance 5 6 1 Addition of Procurement function to department

Customer Service 6 6 0

Security 22 22 0

Operations 107 107 0

Maintenance 36 36 0

Special Services 2 2 0

Marketing 2 2 0

Federal Programs 0 2 2 Newly created department

Safety 1 1 0

Human Resource 0 1 1 Separation from Administration department

Administration 4 0 4 Elimination of entire department; restructure

TOTALS 191 191 0

5

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

Fiscal Year Ridership Report

2012

201120102009

2008

2007

2006

201520142013

2016

* Estimate

*

6

Average Daily Ridership Data Table

FY2015

Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 TOTAL

11,945 12,421 13,037 12,767 11,866 11,336 11,035 10,950 10,916 11,267 11,400 10,762 11,642

FY2016

Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 TOTAL

10,851 11,289 11,530 11,443 10,842 10,265 9,407 9,803 9,404 9,593 9,314 9,550* 10,274*

Percent Difference

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun TOTAL

-9.16% -9.11%-11.56%-10.37% -8.63% -9.45% -14.75% -10.47% -13.85% -15.73% -18.30% -11.26*% -11.75*%

*Estimate

7

0

2000

4000

6000

8000

10000

12000

14000

FY2015 FY2016

* *

Average Daily Ridership ComparisonFY 2015 vs. FY 2016

* Estimate

8

9

0 10000 20000 30000 40000 50000 60000 70000 80000 90000 100000

January

February

March

April

May

FY 2016 FY 2015

Fare Box Revenue Comparison

FY 2015 vs. FY 2016

January February March April May

28.57% 38.87% 27.49% 20.77% 18.34%

Percentage Difference

District Planning Process

District’s Strategic Goals/Objectives

* District-Wide

* Departmental

* Office & Functional Area

5 Year Plan

* Vehicles

* Facilities

* Transit Center

Budget

preparation

Performance Measurement

* “Key “ indicators

* Other Indicators

* Standards/Targets

* Operating Budget

* Capital Budget

Fiscal Year Program Plan

* Operation Analysis Update

* Demographic Analysis

* Strategic Planning

* Capital Improvement

* Administration , Support

Service & Customer Service

* Maintenance

Financial Capacity

Assessment

* Cost Analysis and Projection

* Funding Analysis & Projection

10

Organizational Strategic Goals

Strategy Goal 2017 Key Initiatives Note

Ensure long term Financial

security

Provide the District with the

financial resources to meet

operation needs and meet

capital projects plans

*Maintain proper financial

reserves

*Enforce cost saving measures -

improve purchasing processes,

assess, and identify savings in all

service levels and cost benefit

analysis

*Increase non-operating revenue

Promote customer service Ensure District provides great

customer service

Evaluate customer service needs

Utilize employee experience

and knowledge to adjust to

changing business needs

Ensure District acquires and

sustains people with the

ability, experience and

knowledge to fulfill its mission

*Ensure employee wages and

benefits remain competitive

*Expand employee training

programs

*Design and integrate leadership

development process

Compensation study

budget is proposed

Utilize new technology Improve performance,

increase productivity and

deliver cost effective services

Establish strategic

investments in new

equipment and technology

based on current needs

*Evaluate common use system

and support service at GPMTD

*Upgrade equipment and

electronic technology that

improve productivity

11

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000

$22,240,710 $24,505,985 $26,606,324 $28,443,060 $30,033,720 $27,562,795 $29,775,000

20152016

2017

20112012

20132014

OPERATING EXPENSES 2011 - 2017

Significant Factors for FY 2017 Operating Budget:

• Rising cost of wages and salaries: Estimated 4.91% increase from the FY 2016 to FY 2017.

• Rising cost of employees’ benefits: Estimated 2.66% increase from the FY 2016 to FY 2017.

• Rising cost of service: Estimated 23.61% increase from the FY 2016 to FY 2017.

• Rising cost of materials and supplies: Estimated 11.93% increase from the FY 2016 to FY 2017.

Capital Projects: • Security Fence and Gate

• (22) Paratransit Vehicles

• Service Truck (Maintenance Department)

• Video Surveillance System

• (4) 40’ Hybrid Transit Coaches

• Northside Transit Center Pre-construction

• Radio System for Fixed Route and Paratransit

• Asphalt Overlay, Parking Lot (Administration and

Maintenance)

• (2) Electric Bus Lifts

• (23) Installation of Bus Shelters

• IT Server Room and UPS (Universal Power Source)

12

BUDGET OUTCOMES/HIGHLIGHTS

A. The Proposed Fiscal Year 2017 CityLink Budget presents revenue estimates and

spending recommendations for $36.45 million in District’s operating and capital

programs.

B. $29.775 million Operating Budget balanced without the use of reserved fund.

C. $6.675 million Capital projects proposed.

D. Farebox revenues increase based on fare structure change. Federal capital grant

support of the transit system has increased slightly.

E. The District will make continual, annual improvements in speed, convenience, and

quality of local mass transit via new vehicles with new technologies figures of

farebox system.

F. District is intending to work on the fleet of vehicles to greater efficiencies on the

fueled vehicles.

13

Budgetary Trends:• Information Technology: Continuing the growth of cost of Technologies upgrade and

improvement

• Continuing the increase of cost of Employees’ Benefits/Wages/Service costs

• The cost of Employees’ wages/salaries and benefits are more than 2/3 of total operating

expenses

Projections used in preparing the budget are as follows:• $2.50 per gallon for diesel fuel; $2.50 for unleaded fuel

• The continuing growth of operating revenues based on the changes of District bus fare

structure

• Restructure of positions based on duties/functions.

14

GPMTD Operating Expenses Budgetas a

Percentage of Consolidated FY2017 Budget

Labor Cost

Fringe Benefit

Services cost

Materials andSupplies

Miscellaneous

Casualty andLiability

Contingencies

Expense$8,683,321

$10,723,159

$5,801,860

$3,299,850

$443,960

$522,850

$300,000

Percent29.2%

36.0%

19.5%

11.1%

1.5%

1.8%

1.0%

15

FY 2016 FY 2017 %

Labor Cost $8,277,020 $8,683,321 4.91%

Fringe Benefits $10,444,845 $10,723,159 2.66%

Service Cost $4,693,615 $5,801,860 23.61%

Materials & Supplies $2,948,175 $3,299,850 11.93%

Miscellaneous $335,890 $443,960 32.17%

Casualty & Liability $593,250 $522,850 11.87%

Contingencies $270,000 $300,000 11.11%

PROJECTED OPERATING EXPENSES

16

Greater Peoria Mass Transit District (FY 2017 Proposed Budget )

Summary of Operating Budget Expenses

The FY17 Proposed Budget for Operating Expenses and Capital Expenditures totals

$36.45M. Of this amount, $29.775M is required for District’s Operations

to pay the costs of providing bus and paratransit service. The remaining $6.675M

includes expenses associated with the Capital Program.

Salaries & Wages (including Overtime)

The FY17 Proposed Budget for gross salaries/wages/overtime reflects an

increase of $0.4M or 4.91% more than FY16 budget. The majority of this

increase is due to the COLA and salary adjustments, sick bonus, new representative progression

raises….etc

Benefits

Benefits will increase $0.28M or 2.66% above FY16 budget expenses.

Aggressive efforts were made to shift some of the fiscal burden of

medical insurance to the employees in the past few years, with the last

increases for employees implemented in July 2014 and July 2015.

Contractual Services

Contractual Services reflect an increase of $1.1M or 23.61% from FY16

budget as more was spent on purchasing on paratransit service in FY17 due to

the increase of service hours provided.

Materials & Supplies

Materials and Supplies show an increase of $0.35M or 11.93% from FY16.

This is attributable primarily to budgeting for additional fuel due to service

increases in FY17, and an increase of parts expenses for aging fleet in FY17.

17

0

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

FY2016 FY2017

Operating Expenses Comparison

18

$-

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000

2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

Salaries Fringe Benefits Material Services Casualty Miscellaneous

Benefit Growth Driving Expense Growth Expense By TypeFY2006 - 2017

19

CAPITAL PROJECTS

5 YEAR PLANFY 2017 – FY 2021

Summary of 5 year plan for District’s Capital Projects

The five-year program summarized in this plan is a significant, essential first step that will help

to provide for the future needs of a modern, safe, reliable and efficient transportation system

for the customers of Greater Peoria Area.

In order to go beyond this initial step, District has good support from Federal Government in

providing substantial funding to meet our vital transportation needs. Federal Funds provide

80% of current capital projects.

In this preparation, we are carefully analyzing the challenges and opportunities we face.

This 5 year capital plan is to set a series of accomplishment-focused goals. Among the

initiatives it sets forth to attain these goals are:• Paratransit Vehicle Replacement

• Fixed Route Buses Replacement

• Building Improvement (Security Fence & Gate,

Climate Control System, . . .)

• Technologies, Security and Safety Equipment

Requisitions

• North Side Transit Center

20

CAPITAL PROJECTS

5 YEAR PLANFY 2017 – FY 2021

Year Total Cost

Year 1 (FY 2017) $6,675,000

Year 2 (FY 2018) $7,451,000

Year 3 (FY 2019) $1,693,000

Year 4 (FY 2020) $1,116,000

Year 5 (FY 2021) $1,135,000

Total Cost: $18,070,000

21

CAPITAL PROJECTS

5 YEAR PLANFY2017 – FY2021

FY2017

Capital Project Estimated Cost FTA State Local

Security Fence and Gate 100,000 80,000 20,000

(22) Paratransit Vehicles 1,691,000 1,421,467 269,533

Service Truck (Maintenance Department) 30,000 24,000 6,000

Video Surveillance System 371,000 296,800 74,200

(4) 40 ' Hybrid Transit Coaches 2,831,000 2,298,355 191,522 341,123

Asphalt Overlay, Parking Lot - Admin & Maint 130,000 104,000 26,000

(2) Electric Bus Lifts 80,000 64,000 16,000

(23) Installlation of Bus Shelters 322,000 253,240 68,760

Radio system for Fixed Route & Paratransit 525,000 420,000 105,000

Northside Transit Center Pre-constrution 500,000 400,000 100,000

IT Server Room and UPS (universal power source) 95,000 76,000 19,000

FY2018


(2) Electric Bus Lifts 80,000 64,000 16,000

Intelligent Transportation System 1,000,000 800,000 200,000

HVAC Administration & TC Boiler 300,000 240,000 60,000

(2) 40' Low Floor Transit Coaches 915,000 732,000 183,000

Norhside Transit Center Construction 5,000,000 4,000,000 1,000,000

(2) Paratransit Vehicles 156,000 124,800 31,200

FY2019


Maintenance Building Conceptual Design 600,000 480,000 120,000



FY2020




FY2021

Capital Project Estimated Cost FTA State Local(2) 40' Low Floor Transit Coaches 971,000 774,525 193,631


Funding Sources

Funding Sources

Funding Sources

Funding Sources

Funding Sources

22

Capital Development ProjectProject Name: Security Fence and Gate Expenditure Budget FY2017 Plan

Department: Maintenance Security Fence and Gate 100,000

Project Type: Improvement to Buildings Total Outlay $100,000

Project Description: Replace security fence and gate

Funding Sources FY2017 PlanJustification: 80% from FTA

20% from Local Funding

Project Number: 2017-001 80% FTA 80,000

Line Item: 00-1630000000 20% Local 20,000

Grant Number: IL-90-X734 Total Funding $100,000

23

Capital Development ProjectProject Name: (22) Paratransit Vehicles Expenditure Budget FY2017 Plan

Department: Operations Purchase 22 Paratransit Vehicles

1,691,000

Project Type: Revenue Vehicles Total Outlay $1,691,000

Project Description: Purchase 22 Paratransit Vehicles



Project Number: 2017-002 84% FTA 1,421,467

Line Item: 00-1650000000 16% Local 269,533

Grant Number: FTA 5339 Total Funding $1,691,000

24

Capital Development ProjectProject Name: Service Truck Expenditure Budget FY2017 Plan

Department: Maintenance Maintenance Service Truck 30,000

Project Type: Support Vehicle Total Outlay $30,000

Project Description: Maintenance Service Truck




Line Item: 00-1651000000 20% Local 6,000


25

Capital Development ProjectProject Name: Video Surveillance System Expenditure Budget FY2017 Plan

Department: Information Technology Video System 371,000

Project Type: Communication Equipment Total Outlay $371,000

Project Description: Surveillance System




Line Item: 00-1661100000 20% Local 74,200


26

Capital Development ProjectProject Name: (4) 40’ Hybrid Transit Coaches Expenditure Budget FY2017 Plan

Department: Operations Purchase 4 Hybrid Coaches 2,831,000

Project Type: Revenue Vehicles Total Outlay $2,831,000

Project Description: Purchase 4 Hybrid Coaches

Funding Sources FY2017 PlanJustification: 81% from FTA, 7% from State,

12% from Local reserves

Project Number: 2017-005 81% FTA 2,298,355

Line Item: 00-1650000000 7% State

12% Local

191,522

341,123

Grant Number: IL-58-0004 ,x696,CAP-13-1013 Total Funding $2,831,000

27

Capital Development ProjectProject Name: Asphalt Parking Lots Expenditure Budget FY2017 Plan

Department: Maintenance Asphalt Admin/Maintenance 130,000

Project Type: Improvement to Land Parking Lots

Project Description: Asphalt Overlay, Parking Lots Total Outlay $130,000

Justification: 80% from FTA20% from Local Funding Funding Sources FY2017 Plan


Line Item: 00-1630000000 20% Local 26,000


28

Capital Development ProjectProject Name: (2) Electric Bus Lifts Expenditure Budget FY2017 Plan

Department: Maintenance Electric Bus Lifts 80,000

Project Type: Shop and Garage Equipment Total Outlay $80,000

Project Description: Electric Bus Lifts




Line Item: 00-1660000000 20% Local 16,000


29

Capital Development ProjectProject Name: (23) Installation of Bus Shelters Expenditure Budget FY2017 Plan

Department: Maintenance Installation of Bus Shelters 322,000

Project Type: Improvement to Land Total Outlay $322,000

Project Description: Installation of Shelters




Line Item: 00-1630000000 20% Local 68,760


30

Capital Development ProjectProject Name: Radio System Expenditure Budget FY2017 Plan

Department: Information Technology Radio System for Fixed Route 525,000

Project Type: Communications Equipment And Paratransit Vehicles

Project Description: Radio System for Fixed Routeand Paratransit Vehicles

Total Outlay $525,000

Justification: 80% from FTA20% from Local Funding Funding Sources FY2017 Plan


Line Item: 00-1661100000 20% Local 105,000


31

Capital Development ProjectProject Name: Northside Transit Center Pre-construction

Expenditure Budget FY2017 Plan

Department: Maintenance Northside Transit Center Construction

500,000

Project Type: Buildings Total Outlay $500,000

Project Description: Update Fueling Island




Line Item: 00-1620000000 20% Local 100,000

Grant Number: Proposed Total Funding $500,000

32

Capital Development ProjectProject Name: IT Server Room and UPS( Universal Power Source)

Expenditure Budget FY2017 Plan

Department: Information Technology IT Server Room and UPS 95,000

Project Type: Communication Equipment Total Outlay $95,000

Project Description: IT Server Room and UPS




Line Item: 00-1661100000 20% Local 19,000

Grant Number: Proposed Total Funding $95,000

33

Summary of Sources and Uses of Funds

Sources UsesLocal Operating Revenues Wages/salaries 8,683,321$

Passenger Fares 2,063,560$ Benefits 10,723,159$

Paratransit & Special 282,397$ Services 5,801,860$

EPMTD/Pekin/Tri-county 1,004,931$ Material/supplies 3,299,850$

Advertising 200,000$ Casuality and Liability 522,850$

Replacement Taxes 215,000$ Misc. 443,960$

Miscellaneous 162,907$ contingencies 300,000$

Total Local Operating Revenues: 3,928,795$ Total Operating Expenses: 29,775,000$

Federal Transit Administration: Security Fence and Gate 100,000$

(22) Paratransit Vehicles 1,691,000$

Capital Maintancence Grant 1,295,095$ Service Truck 30,000$

Federal ADA assistance( FAST) 728,865$

Video surveillance System (Transit Center,

Admin, Maintenance facilities)371,000$

(4) 40' Hybrid Transit Coaches 2,831,000$

Total Federal Funds 2,023,960$

Asphalt Overlay, Parking lot -Admin &

Maintenance Facility130,000$

Local Tax: (2) Electric Bus Lifts 80,000$

Property Tax 1,724,650$ (23) Installation of Bus Shelters 322,000$

Audit Mass Transit 32,000$ Radio system for Fixed Route & Paratransit 525,000$

IMRF Tax 1,300,000$ Northside Transit Center Pre-construction 500,000$

Social Security Tax 725,000$ IT server Room and UPS (universal power Source) 95,000$

Tort Mass Transit 450,000$

Work Comp. 550,000$ Total Capital Expenditures 6,675,000$

Unemployment Tax 36,000$

Total Local Tax Revenue for Operating 4,817,650$

State Operating Assistance:

Eligible Expenses 29,237,840$

65% Cap 19,004,595$

Maximum

Total State Operating 19,004,595$

Total Operating Revenues--Funding Sources 29,775,000$

Capital development Fund

Reserves & Levy for Capital reserve 1,045,616.00$

FTA- Capital Grants 5,437,862.00$

State Assistance 191,522.00$

Total Capital Revenues--Funding Sources 6,675,000$

Grand Total ---- Sources 36,450,000$ Grand Total ---- Uses 36,450,000$

Sources

34

$3,928,795(13.19%)

$2,023,960(6.80%) $4,817,650

(16.18%)

Operating Revenue

Local Operating Revenues

Federal Transit Administration Assistance

Tax Levy

State Operating Assistance

$19,004,595(63.83%)

(13.19%)

(6.80%)

(63.83%)

(16.18%)

$5,437,862(81.47%)

$191,522(2.87%)

$1,045,616(15.66%)

Capital Funding

FTA Capital Project Assistance

State Capital Grant

Local Reserve for CapitalProject

(81.47%)

(15.66%)

(2.87%)

Total Funding: $36,450,000

Funding Sources Fiscal Year 2017

35

Calculation of MIL Rate

Proposed Tax Levy -Operations $ 1,724,650

Proposed Working Cash Account Levy $ 10,000

Proposed Capital Budget Appropriation $ 355,000

Total Funds Levied against MIL $ 2,089,650

Estimated Assessed Valuation for This Period $ 2,219,202,955

Proposed MIL Rate9.42% Or (9.42 cents per $100 Assessed Valuation)

Maximum Allowable Rate is 15 Cents

Levy Comparison: FY 2017 FY 2016

Portion of Levy Affected by Cap $ 2,089,650 $ 1,909,957

Equalized Assessed Valuation $ 2,219,202,955 $ 2,170,902,458

Effective MIL Rate 9.42% 8.80%

36

9 Year Progression of MIL Rate Based on Local Property EAV

0.00%

2.00%

4.00%

6.00%

8.00%

10.00%

12.00%

14.00%

2009 2010 2011 2012 2013 2014 2015 2016 2017

12.35%

10.05%

8.32%

12.39%

8.37%9.13%

8.85% 8.80%9.42%

37

FY 2016 Accomplishments

The Greater Peoria Mass Transit District (GPMTD) entered FY 2016 facing a potential

reduction in State of Illinois operating assistance. Aggressive steps to improve efficiency

were initiated while staff remained focused on maintaining and improving service quality. The

result was a leaner organization better positioned to deal with the challenge of providing a

critical public service in a time of increasing financial instability.

Efficiencies were achieved through the following efforts:

Represented staff overtime was reduced by over 20% while the number of vehicles

out-of-service was significantly reduced,

Several non-represented positions were not filled resulting in a reduction of over 8% in

non-represented staff costs while a revised organizational structure was implemented

aimed at greater efficiency and cost savings in procurement and other areas,

Tighter control over travel, business meetings, and gratuity line item expenses (a

roughly 40% reduction) kept our focus on providing critical public services,

The FY 2016 budget will come in under projection in spite of an over 28% increase in

paratransit service hours and some minor fixed route service improvements.

38

Attempts to improve revenue were also undertaken:

A projected fare adjustment (originally targeted for September) was implemented in

January. The elimination of transfers and other changes produced greatly improved

revenue trend lines but FY 2016 revenue totals will not meet targets. The January

through March farebox revenue total for FY 2016 was over 20% above FY 2015 totals

for the same period,

External bus advertising rates were increased significantly with incentives for longer

term contracts,

Credit card transaction fees for purchase of bulk transportation fare media were

implemented,

Additional grant sources were identified and pursued, including; Section 5339,

Transportation Development Credits, Transportation Alternatives Program (TAP)

funds and direct receipt of remaining JARC and New Freedom funds.

A more aggressive approach to maximizing interest income from required reserves is

underway.

39

A backlog of capital and other projects is being addressed with the following projects

accomplished or underway:

Successful completion of a Federal Transit Administration (FTA) Triennial Review,

A revised Intergovernmental Agreement (IGA) was entered into with Peoria County

aimed at greater efficiency through cooperative dispatch of demand response

services,

A Northwest Side Transit Center Needs Analysis and Site Options Study has been

concluded and the process is moving into the next phase of development,

A five year management contract was rewarded,

Critical Diesel Emission Filter (DFI) cleaning hardware was acquired,

An automated transit ticket vending machine including tracking software was installed,

A contract for an improved video surveillance system is in process awaiting final

Federal Transit Administration (FTA) approval,

Nearly 30 new solar powered bus shelters will have been installed by the end of the

fiscal year and another dozen or more are in the process,

Two diesel electric hybrid buses have been contracted for and an additional two

similar buses are on order,

A grant to purchase a total of up to 24 replacement paratransit buses is now in

process,

We replaced several shop service trucks,

New tire lease, shop uniform and floor sweeper-scrubber contracts were executed,

An emergency back-up generator is scheduled for installation,

A new fuel dispensing management system contract has been awarded,

A radio system replacement Request for Proposals is in the works,

An offer for acquisition of an adjacent property has been extended and is expected to

be accepted. Demolition is scheduled for this summer. 40

In addition the following operational improvements or policy revisions were made:

A comprehensive safety program is now underway building on the already established

solid safety performance of CityLink. In February GPMTD was recognized nationally

by First Transit for excellence in accident reduction,

Administrative reorganization efforts and fare structure changes including elimination

of transfers, implementation of a new Day Pass and 30 Day Pass along with a

semester pass arrangement with two local colleges,

New or revised GPMTD Corporate Policies were adopted in the following areas;

Charter Bus Service, Passenger Conduct, Substance Abuse, Nepotism, Travel,

Procurement, and Expired Fare Media Buy-back. Targets were established for annual

evaluations and potential updates. 41

BUDGET AND APPROPRIATION ORDINANCE

FOR THE TWELVE MONTH FISCAL YEAR WHICH ENDS

JUNE 30, 2017

BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE GREATER PEORIA MASS TRANSIT DISTRICT:

SECTION ONE:

That the following sums of money, or as much thereof as may be authorized by law, as may be needed or deemed

necessary to defray all expenses and liabilities of the Greater Peoria Mass Transit District, Peoria County, Illinois, be and

the same hereby appropriated and budgeted for the corporate and specific purposes and obligations of said District as

hereinafter specified, for the fiscal year commencing on the 1st day of July, 2016 and ending on the 30th day of June, 2017.

Continued on Next Page

Projected Operating Expenses FY 2017

% of Total Operating

Budget

Labor Cost $8,683,321 29.2%

Fringe Benefit $10,723,159 36.0%

Services cost $5,801,860 19.5%

Materials and Supplies $3,299,850 11.1%

Miscellaneous $443,960 1.5%

Casualty and Liability $522,850 1.8%

Contingencies $300,000 1.0%

Total Appropriated Amount-Operating $29,775,000 100.00%

42

Projected Capital Expenditures

Projected Capital Expenditures FY 2017

Security Fence and Gate $100,000

(22) Paratransit Vehicles $1,691,000

Service Truck (Maintenance Department) $30,000

Video Surveillance System (Transit Center, Admin, Maintenance) $371,000

(4) 40’ Hybrid Transit Coaches $2,831,000

Asphalt Overlay, Parking Log (Admin, Maintenance Facility) $130,000

(2) Electric Bus Lifts $80,000

(23) Installation of Bus Shelters $322,000

Radio System for Fixed Route & Paratransit $525,000

Northside Transit Center Pre-construction $500,000

IT Server Room and UPS (Universal Power Source) $95,000

Total Appropriated Amount-Capital $6,675,000

Grand Total –Operating & Capital $36,450,000

43

Total appropriated for the foregoing expenses from general operating revenue of the Transit District to June 30, 2017 $2,343,865

Total appropriated for the foregoing expenses from contract revenues from EPMTD/Pekin/Peoria County $1,004,931

Total appropriated for the foregoing purposes from the tax for general corporate purposes provided for in sub-section (10) of

Section 5 of an act entitled “Local Mass Transit District Act” (Chapter 70, Illinois Compiled Statutes, Section 3610/5)

$2,089,650

Total appropriated for the payment of Self Insurance Expenses from the tax for workers compensation claims expense, insurance

premiums, general liability claims expense, claims services and other related matters provided for in Chapter 745, Illinois

Compiled Statutes, Section 10/9-101 et. seq., Section 10/9-103, Section 10/9-107

$1,000,000

Total appropriated for the foregoing purposes from the tax for (IMRF) employer pension provided for in Chapter 40, Illinois

Compiled Statutes, Section 5/7-171

$1,300,000

Total appropriated for the foregoing purposes from the tax for Medicare and Social Security Contributions provided for in Chapter

40, Illinois Compiled Statutes, Section 5/21-110, and Section 5/21-110.1

$725,000

Total appropriated for the foregoing purposes from the tax for unemployment insurance provided for in Chapter 745, Illinois


$36,000

Total appropriated for the foregoing purposes from the tax for audit services to be performed by an independent public accounting

firm as provided for in Chapter 50, Illinois Compiled Statutes, Section 310/9

$32,000

Total appropriated for operating subsidy from the State of Illinois Downstate Public Transportation Act- Chapter 30, Illinois


$19,004,595

Total appropriated for the foregoing purposes from the Federal Transit Administration under its Capital, Maintenance, Tire Lease

Program

$2,023,959

Total appropriated for the foregoing purposes from the Personal Property Tax Replacement Fund, (Chapter 30, Illinois Compiled

Statutes, Section 115/12

$215,000

TOTAL ANTICIPATED REVENUES-Operating

Total appropriated for the foregoing Capital Expenses from capital grant agreement with FTA and the Capital Development

Reserve Revenues of the Greater Peoria Mass Transit District

TOTAL ANTICIPATED REVENUES-Capital Projects

$29,775,000

$6,675,000

$6,675,00044

ACCOUNT A:SELF INSURANCE RESERVE FUNDReserve for the payment of insurance premiums, workers compensation claims expense, general liability claims expense, claims services and other related matters provided for in Chapter 745, Illinois compiled Statutes, Section 10/9-101 et. seq., Section 10/9-103, Section 10/9-107

AMOUNT APPROPRIATED

Legal Fees $15,000

Workers Compensation Service Fees/Premiums $50,000

Workers Compensation Claims Expense $550,000

Illinois Public Transit Risk Management Association Risk Pool:

Loss Fund Share $200,000

Premium Share for Excess Coverage $250,000

Claim Program Administrative Expense $15,000

TOTAL $1,080,000

ANTICIPATED REVENUE:

Total appropriated for the foregoing Self Insurance Expenses from a transfer of reserve funds to the Illinois Public Transit Risk Management Association

$15,000

Total appropriated for the foregoing for the workers compensation claims expenses, general liability claims expenses, claims services and other related matters provided from a reserve of funds provided for in Chapter 745,Illinois Compiled Statutes, Section 10/9-101et. seq., Section 10/9-103, Section 10/9-107

$62,000

Total appropriated for the payment of Self Insurance Expenses from the tax for workers compensation claims expense, insurance premiums, general liability claims expense, claims services and other related matters provided for in for in Chapter 745, Illinois Compiled Statutes, Section 10/9-101 et. seq., Section 10/9-103, Section 10/9-107

$1,000,000

Total appropriated for the foregoing Self Insurance Expenses from interest earnings on the Self Insurance Reserve Fund

$3,000

TOTAL $1,080,00045

ACCOUNT B:CAPITAL DEVELOPMENT FUNDCurrent Reserve for the payment of locally funded capital development projects: AMOUNT APPROPRIATED

Security Fence and Gate $20,000

(22) Paratransit Vehicles $269,533

Service Truck (Maintenance Department) $6,000Video Surveillance System (Transit Center, Admin, Maintenance) $74,200

(4) 40’ Hybrid Transit Coaches $341,123

Asphalt Overlay, Parking Lot (Admin, Maintenance)(2) Electric Bus Lifts

$26,000$16,000

(23) Installation of Bus SheltersNorthside Transit Center Pre-constructionRadio System for Fixed Route & Paratransit

$68,760$100,000$105,000


TOTAL $1,045,616


Total appropriated for the payment of locally funded Capital Projects from the tax for generalcorporate purposes provided for in sub-section (10) of Section 5 of an act entitled “Local MassTransit District Act” (Chapter 70, Illinois Compiled Statutes, Section 3610/5)

$355,000

Lease Payment $45,000

Total appropriated for the foregoing Capital Development Fund from interest earnings on the CapitalDevelopment Fund

$2,256

Total appropriated for the foregoing Capital Expenses from the Capital Development Reserve Revenues of the Greater Peoria Mass Transit District

$643,360

TOTAL $1,045,61646

AMOUNT APPROPRIATED

Security Fence and GateService Truck (Maintenance Department)

Video Surveillance System (Transit Center, Admin. Maintenance facilities

Asphalt Overlay, Parking lot – Admin & Maintenance Facility

$100,000$30,000

$371,000$130,000

TOTAL $631,000


Total appropriated for the foregoing capital expenses from a Capital Grant Agreement withthe United States of America.

$504,800

Total appropriated for the foregoing Capital Expenses from a Capital Grant Agreement withthe state of Illinois

$0

Total appropriated for the foregoing Capital Expenses from the District's CapitalDevelopment Fund Account B

$126,000

TOTAL $631,000

ACCOUNT C:CAPITAL ACQUISITION IMPROVEMENT GRANT (IL-90-x734)

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ACCOUNT D :

CAPITAL ACQUISITION IMPROVEMENT GRANT (IL-90-x736)

AMOUNT APPROPRIATED

(2) Electric Bus Lifts $80,000

Radio System for Fixed Route & Paratransit $525,000

(23) Installation of Bus Shelters $322,000

TOTAL $927,000


Total appropriated for the foregoing Capital Expenses from a Capital Grant Agreement withthe United States of America

$737,240


$0


$189,760

TOTAL $927,000

48

ACCOUNT E:CAPITAL ACQUISITION IMPROVEMENT GRANT (IL-58-0004) Federal Clean Fuels Grant(IL-58-0004, X696, CAP-13-1013)

AMOUNT APPROPRIATED

(4) 40’ Hybrid Transit Coaches $2,831,000

TOTAL $2,831,000


Total appropriated for the foregoing capital expenses from a Capital Grant Agreementwith the United States of America.

$2,298,355

Total appropriated for the foregoing Capital Expenses from a Capital Grant Agreementwith the state of Illinois

$191,522


$341,123

TOTAL $2,831,000

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ACCOUNT F : PROPOSED

CAPITAL ACQUISITION IMPROVEMENT GRANT (FTA 5339 Grant)

AMOUNT APPROPRIATED

(22) Paratransit Vehicles $1,691,000

TOTAL $1,691,000


Total appropriated for the foregoing Capital Expenses from a Capital Grant Agreement with theUnited States of America

$1,421,467

Total appropriated for the foregoing Capital Expenses from a Capital Grant Agreement with thestate of Illinois

$0

Total appropriated for the foregoing Capital Expenses from the District's Capital DevelopmentFund Account B

$269,533

TOTAL $1,691,000

50

ACCOUNT G : PROPOSED

CAPITAL ACQUISITION IMPROVEMENT GRANT

AMOUNT APPROPRIATED

Northside Transit Center Pre-construction $500,000


TOTAL $595,000


Total appropriated for the foregoing Capital Expenses from a Capital Grant Agreement withthe United States of America

$476,000


$0

Total appropriated for the foregoing Capital Expenses from the District's Capital DevelopmentFund Account B

$119,000

TOTAL $595,000

51

ACCOUNT H:

WORKING CASH FUND

AMOUNT APPROPRIATED

Addition to the reserve to meet the Working Cash Needs of the Greater PeoriaMass Transit District and reduce its need to borrow in anticipation of receipt oflocal property taxes and state and federal grant funding

$10,000


Total appropriated for the foregoing Working Cash Needs from a tax for generalcorporate purposes as provided in sub-section (10) of section 5 of the "Local MassTransit District Act" (Chapter 70, ILCS 3610/5)

$10,000

SECTION TWO:

In support of said budget and as part thereof, the following statement is made in compliance with the provisions of Section Three of the “Illinois Municipal Budget Law”, Chapter 50, Illinois Compiled Statutes, Section 330/1.

52

SUMMARY OF RESOURCESEstimated income from general operating revenue of the District $2,338,609

Estimated income to be received from EPMTD/PEKIN/Peoria County $1,004,931

Estimated income from Personal Property Tax Replacement Fund $215,000

Estimated income from General Corporate Real Property Taxes $2,089,650

Estimated income from Downstate Public Transportation Operating Expense Grant with the State of Illinois Department ofTransportation

$19,004,595

Estimated income from the Federal Transit Administration’s Capital Maintenance, and Operating Assistance Program$2,023,959

Estimated income from a tax for the payment of audit fees $32,000

Estimated income from a tax for the payment of Employer Social Security and Medicare Contributions $725,000

Estimated income from a tax for the payment of unemployment Insurance $36,000

Estimated income from a tax for the payment of (IMRF) Employer Pension Contributions $1,300,000

Estimated interest income from Self Insurance Reserve Funds to be applied to Self Insurance Program Costs as set forth in AccountA

$3,000

Estimated income from a tax for the payment of insurance premiums, General Liability Claims Expense, Claims Services andrelated matters as set forth in Account A

$550,000

Estimated income from a tax for the payment of Workers Compensation Claims Expense as set forth in Account A $450,000

Estimated interest income from Capital Development Funds to be applied to Capital Development program costs as set forth inAccount B

$2,256

Estimated income from the District’s Capital Development Fund as set forth in Account B $1,045,616

Estimated income from a Capital Grant Agreement with the State of Illinois as set forth in Account E $191,522

Estimated income from a Capital Grant Agreement with the United States of America as set forth in Account C/D/E/F/G $5,437,862

TOTAL ESTIMATED INCOME: $36,450,000

TOTAL ESTIMATED (ELIGIBLE) EXPENSES: $36,450,00053

SUMMARY OF CASH RESERVES ON HAND AT BEGINNING OF FISCAL YEAR 2017

STATEMENT OF ESTIMATED CASH EXPECTED TO BE ON HAND AT THE END OF FISCAL YEAR 2017

Estimated Cash on hand for Working Cash Reserve $1,197,364

Estimated Cash Reserves on hand for unpaid Capital Development Expenditures$936,805

Estimated Cash Reserves for Self Insurance, Insurance Premiums, Workers

Compensation Claims, General Liability Claims, Claims Services and related matters

provided for in Chapter 745, Illinois Compiled Statutes, Section 10/9-101 et.seq.,

Section 10/9-103, Section 10/9-107

$2,178,780

Estimated Cash on hand for Working Cash Reserve$1,199,235

Estimated Cash Reserves on hand for unpaid Capital Development Expenditures$247,981

Estimated Cash Reserves for Self Insurance, Insurance Premiums, Workers

Compensation Claims, General Liability Claims, Claims Services and related matters

provided for in Chapter 745, Illinois Compiled Statutes, Section 10/9-101 et.seq.,

Section 10/9-103, Section 10/9-107

$2,182,155

54

SECTION THREE:That the amounts herein specified shall be deemed to be the limit of the amount to be expended, except bytransfer authorized by the Board of Trustees; but any unexpended balance of any items may be expended inmaking up the deficiencies in any item in the same appropriation and for the same general purpose of in likeappropriations made by this Ordinance.

SECTION FOUR:This Ordinance shall be in full force and effect from and after its passage and approval by the Chairman of theBoard of Trustees of the Greater Peoria Mass Transit District and due publications as required by law.

Adoption Moved: __________

Seconded: ___________

ROLL CALL:YEAS: NAYS:

Trustee: __________________ Trustee: ________________

Trustee: __________________ Trustee: ________________

Trustee: __________________ Trustee: ________________

Trustee: __________________ Trustee: ________________

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The foregoing Ordinance was approved by me this 13th day of June 2016.

.Chair of the BoardGreater Peoria Mass Transit District

Attest & Seal:

.Secretary

CERTIFICATION

I, Arthur Bell, Treasurer of the Board of Trustees of the Greater Peoria Mass Transit District, do hereby certify thatattached hereto is a true and correct copy of the Budget and Appropriation Ordinance, as well as an estimate ofrevenue by source anticipated for Fiscal Year 2017 to be received by the District in its fiscal year.

.TreasurerBoard of TrusteesGreater Peoria Mass Transit District

(SEAL)

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greater peoria mass transit district budget presentation... · 2016 * estimate * 6. ... march april...

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