chapter 5 planning1 chapter 5 project planning “ if you don’t plan for the project, you are...
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Chapter 5 Planning 1
Chapter 5 Project Planning
“ If you don’t plan for the project, you are planning for
failure”
“ Plans act as a road map of complicated process to
manage project”
Chapter 5 Planning 2
6 Stages of Project Planning1. Preliminary coordination with various
parties(client,developer,govt. agency…)2. Provide detail description of various
tasks involved.3. Deriving project budget.4. Work on schedule.5. Project status report.6. Project termination.
Chapter 5 Planning 3
Focus of this chapter Discuss the first two stages of
project planning. Develop tools and techniques for
the planning process.
Chapter 5 Planning 4
Why initial project coordination with various parties crucial?
Define objectives & scopes of the project.
Technical objectives are established.
Basic areas of performance responsibilities delegated.
Tentative schedules and budgets are worked out.
Chapter 5 Planning 5
What is project’s deliverables? Involving client in early part of planning
process. Determine client’s needs and
expectations Some project starts with front ends –
bidding all the way to commissioning and delivery
Others may be construction on product development
Chapter 5 Planning 6
9 Key Elements of Project Plan1. Overview
Short summary of the objectives and scope of the project.
2. Objectives Detailed statement of the goals (profit, etc ….)
3. General Approach Describes both the managerial and the
technical approaches.4. Contractual Aspects
A complete list and description of all reporting requirement.
Chapter 5 Planning 7
Elements of Project Plan (cont.)5. Schedules
Various schedule and lists of all milestone.
6. Resourcesa) Budget.b) Cost monitoring and control.
7. Personnel Personnel requirements (subcontracting)
8. Evaluation Methods Be evaluated against the standard.
9. Potential Problems Anticipate potential difficulties.
Chapter 5 Planning 8
Chapter 5 Planning 9
Chapter 5 Planning 10
Role of System Integration in Project Management Integrating the technical
disciplines (science or art) of the project to achieve the customer’s objectives.
Who is the customer?
Chapter 5 Planning 11
3 Major Objectives of System Integration
1. Performance System design, reliability, quality,
maintainability, etc.
2. Effectiveness Design system to achieve performance in
an optimal manner.
3. Cost Value engineering examines all cost trade
off.
Chapter 5 Planning 12
Hierarchical Planning System
1. Goals must be specified.2. Identifying the set of required
activities to achieve the goals.3. Each activities and events can be
decomposed into sub-activities and sub-events.
Chapter 5 Planning 13
Planning Process Tools Gozinto Chart. Work Breakdown Structure (WBS). Linear Responsibility Chart. TREND Plan to include design,
fabrication/construction(prototype), mass production
R & D is also a project - > uncertainties
Chapter 5 Planning 14
Gozinto Chart Named after famous Italian
mathematician, Prof. Zepartzat Gozinto.
Similar set-up with Bill of Materials. A Tree-Diagram.
Chapter 5 Planning 15
Chapter 5 Planning 16
Work Breakdown Structure (WBS) Project sub-divided into
hierarchical units of tasks, work packages, and work units.
Each part of unit tasks, work packages and work units is budget able, in terms of money, labor hours, and other requisite resources.
Chapter 5 Planning 17
Work Breakdown Structure (WBS) Project is breakdown into a group
of activities. Each activity is breakdown into a
task list. This task list is put into a calendar. Then, assign people, time, money
and other resources.
Chapter 5 Planning 18
Work Breakdown Structure (WBS) Schedule Task list into calendar.
Assigning people, time, money to each activity.
Make themselves competent. Managing “intelligent” people.
Activity Calendar
Chapter 5 Planning 19
Activities: Work Breakdown Structure Breakdown task into activities Top-down refinement possible List activities which form a single
operation or function which you know is achievable
Work breakdown structure (Product breakdown structure)
Chapter 5 Planning 20
Chapter 5 Planning 21
Example of WBS: “Holiday”
holiday
travel documents
passport tickets
insurance
booking
choose resort
confirm
brochures
household
cat!
Chapter 5 Planning 22
List of activities•Booking:
• get brochures
• choose resort
• make booking
• confirm booking
•Travel documents:
• check passport
• book tickets
• get insurance
•Household:
• feeding the cat!
•This is a simple
example:
• inoculations
• visas
• travel money
• etc.
Chapter 5 Planning 23
Time Management When activities happen:
Start and finish How long they take:
Estimates vs. actual? Relationship between activities:
Dependencies Parallel activities
Chapter 5 Planning 24
Gantt chart
Chapter 5 Planning 25
People Task assignment Responsibility for task completion:
Task management Liaison with other tasks Meetings
Chapter 5 Planning 26
Linear Responsibility Matrix Show the relationship of personnel
(who is responsible for what) and to identify where special coordination is necessary.
Chapter 5 Planning 27
Linear Responsibility Matrix - Holiday
Chapter 5 Planning 28
Linear Responsibility Example
Chapter 5 Planning 29
Linear Responsibility Example