chapter 4 revise (complete). neu school of business & administration 2/chapter 3 why do you...

Chapter 4Chapter 4

Revise (Complete)Revise (Complete)

NEU School of Business & Administration 2/Chapter 3

• Why do you think revising is Why do you think revising is important?important?

– Revising your writing transforms your unfinished draft into an effective letter that gets results.

– Revising is so important that you often need to revise your writing several times.

– This is the longest stage in Writing Process.


Dear Ms. Green

PPS

I refer to your recent communication, and for your information please be advised that the PPS details and application form were sent to you at an earlier date.

I look forward to hearing from you

Yours sincerelyClever ManManager Smart Branch

Questions: ①What is the letter about?

Not clear - it could be about something (PPS?) that the writer has sent

Also not clear.

③If you were Ms. Green, what would you do after reading the letter?

② What does the writer want Ms. Green to do?


The writer may need to send another letter.

The letter does not get the intended results.


• How can you revise your writing?How can you revise your writing?

– The strategy is very easy to remember.

– It's based on the "5 Cs".


• Strategy for Revising: Strategy for Revising:

Complete

Cohesive

Clear

Concise

Courteous


• The strategy is systematicsystematic.

– Start revising the whole document

– Move on to smaller parts such as paragraphs and sentences.

Whole document is complete.

Paragraphs are cohesive. Sentences are concise, courteous and clear.


• Being Complete: Why Do It

What does a complete document contain?

1) all that the reader needs to know

2) only what the reader needs to know


• Being Complete: How To Do It

How do you know that your letter is complete?


1) Begin by looking at the structure of the letterthe structure of the letter.

– A business letter contains 5 parts. The proper arrangement is

S-O-F-A-R.

Salutation

Opening

Facts

Action

Remark


Dear Ms Green

PPS

I refer to your recent communication, and for your information please be advised that the PPS details and application form were sent to you at an earlier date. I look forward to hearing from you.

Yours sincerely Clever Man


Which part is missing from the letter?

– A (for Action) is missing.

– The writer did not include the reader's response.

– That's why the reader will not know what to do after reading the letter.


2) Check the contents by comparing the contents with the plan.

the writer's purpose the reader's response all and onlyall and only the information the reader needs.


The writer has stated his purpose: he is "advising" the reader.

The writer has also given the reader some information: the "PPS details and application form were sent".

But the writer does not tell the reader what to do. So, the reader's responsethe reader's response is missing.


The reader had to phone Clever Man to find out what she should do.He told her to fill out the form and return the application form to him.


Dear Ms Green

PPS

I refer to your recent communication, and for your information please be advised that the PPS details and application form were sent to you at an earlier date. If you complete and return the form to us, we can process your application immediately. I look forward to hearing from you.

Yours sincerely Clever Man


Summary

You learned the strategies for drafting, i.e, keeping writing and doing not edit.

Check it later.

draftKeep writing

Don’t edit


• When you finished drafting, you started the fourth stage: Revise. Revising your documents will ensure that you get results. However, it takes time to revise because you need to do it 5 times. You need to check each of the "5 Cs".

In this chapter, you focused on revising your document to make it complete (the first "C").


• To check that your letter is complete,

1) checking the structure as you identify the five parts of a letter (S-O-F-A-R)

2) checking the content of your draft as you identify the basic parts of your writing plan (writer's purpose, reader's response, reader's information)


• SUMMARY EXERCISE 1 Each question has four possible answers. However, only one answer is correct. Click on the correct answer for each question.

• 1. When you draft, A. only write, don't edit B. write and edit C. write and correct grammar D. write and correct spelling


• 2. Make sure your document is A. cohesive B. clear C. concise D. complete

• 3. Check that your paragraphs are A. complete B. clear C. cohesive D. concise


• 4. Make sure that your sentences are A. complete and cohesive B. concise C. clear, concise and courteous D. complete, cohesive and clear


• SUMMARY EXERCISE 2: LETTER TO MR PERRY – Practise revising a letter to make it complete. – You'll need the letter which you drafted to Mr.

Perry earlier.

chapter 4 revise (complete). neu school of business & administration 2/chapter 3 why do you...

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