change management team support to uncts in visioning & strategic planning january 2007
TRANSCRIPT
Change Management TeamSupport to UNCTs in
Visioning & Strategic Planning
January 2007 January 2007
Purpose
These slides provide an overview of a service line for “Support to UN Country Teams with Strategic Planning & Visioning.”
The service line package has benefited from:
• The collaborative efforts of DGO, Staff College, the MCT, and the South Africa RSC
• Two pilot UNCT experiences (Malawi and Botswana)
A comprehensive package of presentation and session materials for this service line accompany this presentation
Contents
• Models for support
• Framework for support
• Delivering support - Sample agenda
• Key analytical exercises
• Deliverables
• Practices introduced
• Next steps
Models of support
1. Strategic Planning within UNDAF planning retreat
2. Strategic Planning independent of UNDAF planning, or within a “bridging period”
3. Strategic Planning during UNDAF orientation workshop
Malawi
Botswana
TBD
Thus far, three models for the provision of visioning & strategic planning support have been envisioned:
Storyline
Pace of the UN Reform agenda Multiple parallel initiatives
Different levels of consensus, stages of decision-making, and/or clarity in the guidance on how to move forward
1. Avoid a fractured response to UN Reform challenges2. Ensure that the strategic planning of the UNCT programming is
informed by capacity awareness and “reality checks” 3. Capitalize on the progress and momentum created by the UNCT
by strengthening the governance and work planning instruments
A coherent approach is needed to…
Rationale
UN’s contribution to realizing the vision of the country / working within its planning & coord. frameworks
Formulating a common programmatic strategy
Assessing operational requirements to deliver
Holistic planning as a
UNCT
UN’s principle value as a primary partner
supporting the Government
Internal planning & solutions-identification is needed to
translate our goals into realized value added
Contents
• Models for support
• Framework for support
• Delivering support - Sample agenda
• Key analytical exercises
• Deliverables
• Practices introduced
• Next steps
Framework for support
Optimizing resources
Aligning Structures
Making it Happen
Improving processes
VisioningGetting Ready
Communications
VisioningGetting Ready
This Service Line prepares UNCTs to identify and manage the direction and elements of their
broader change efforts by outlining a Roadmap for moving forward
Framework for support – comprehensive view
Joint programming
process
Harmonized Approach to
Cash Transfer
Commonservices
Vision forprogramme &
operations
Workplanning
Communication
Capacitybuilding
Coordinatedrepresentation
Common premises
Communication
Optimizing resources
Aligning Structures
Making it Happen
Improving processes
VisioningGetting Ready
Joint programme
teams
Skills and capacity
assessment
Annual WorkPlans
Joint resourcemobilization
Country ProgrammeAction Plan
Joint operationsteams
Contents
• Models for support
• Framework for support
• Delivering support - Sample agenda
• Key analytical exercises
• Deliverables
• Practices introduced
• Next steps
Sample Agenda - Malawi
AM Sessions
PM Sessions
Break
Time
UNCT Government IA FT
Day 3
20. [10.45 – 12.30]Preparation of UNDAF results matrices (cont)
21. [13.30 – 15.00] Preparation of UNDAF results matrices (cont)
25. [8.15 – 9.30] Positioning
17. [8.00 – 8.15] Overview
15. [15.15 – 17.45] Formulating outcomes
Day 2
9. [8.15 – 9.15] UN Reform
14. [14.00 – 15.00] UNDAF Priority setting
10. [9.15 – 9.45] UNCT Position Paper
8. [8.00 – 8.15] Overview
16. [17.45 – 18.00] Wrap-up
Day 4
24. [8.00 – 8.15]Overview
29. [13.00 – 14.00] Tools for UNCT Roadmap
26. [10.00 – 11.30] Develop UN Reform
Roadmap
27. [11.30 – 12.30] Evaluation
6. [15.45 – 17.15] Defining Elements of
the Roadmap
Day 1
2. [10.30 – 10.45] Opening Session
3. [10.45 – 11.45] MGDS Highlights
5. [14.30 – 15.30] Rationale for UNCT
Roadmap
7. [17.15 – 17.30] Wrap-up
1. [8.00 – 9.45] Intro & objectives
4. [11.45 – 13.00] UNDAF Malawi
11. [9.45 – 10.45] Results overview
UNDAF12. [11.00 – 12.00]
Results overview (cont)
13. [12.00 – 13.00] UNDAF prep. and meth.
18. [8.15 – 9.30] MGDS Results matrix
19. [9.30 – 10.30]Preparation of UNDAF
results matrices
23. [17.15 – 17.30] Wrap-up
22. [15.15 – 17.15] UNDAF action planning
28. [12.30 – 13.00] Closing remarks
Sample Agenda - Botswana
AM Sessions
PM Sessions
Lunch Break
Time
UNCT
UNCT+ and Government
UNCT+
12. [16.00 – 17.30] Business Planning
10. [10.45 – 12.00]Positioning of UN
11. [13.00 – 15.45] Defining the way
forward
8. [9.00 – 9.15] Overview
13. [17.30 – 17.45] Wrap-up & Evaluation
Day 1
7. [17.30 – 17.45] Wrap-up
2. [9. 00 – 11.00] •Vision 2016 (Vision Sec. Coordinator)•GoB Planning processes (MFDP)•Review of UNDAF (UNRC)
1. [8.30 – 9.00] Coffee & breakfast
5. [14.30 – 16.00]Visioning
4. [14.00 – 14.30] Objectives & Reflections
9. [9.15 – 10.30] Working approach & principles
6. [16.15 – 17.30]Programme &
Operations strategy
Heads of Agencies + Deputies
Heads of Agencies + Deputies + Senior Programme & Operations Managers
Heads of Agencies + Deputies + Senior Programme & Operations Managers + Government Officials
Sessions 8 - 13
Sessions 1-3
Sessions 4 - 7
3. [11.00 – 13.00] Stock-taking
[13.00 – 14.00] Lunch with Government
Day 2
Contents
• Models for support
• Framework for support
• Delivering support - Sample agenda
• Key analytical exercises
• Deliverables
• Practices introduced
• Next steps
Key Analytical Exercises
Low
High
Ass
ess
De
ma
nd
Weak StrongAssess UNCT Capacity
• Ensure sustainable funding
• Consider recruiting staff with area expertise and/or provide further training to current staff
• Proactively develop/further develop partnerships in service area
• Acknowledge that the CT should not provide services that are not valued by clients
• Acknowledge that clients may need a better understanding of why this set of services are important for the country’s development
• Review implementing modalities & arrangements to better position the CT
• Consider recruiting staff with area expertise and/or provide training to current staff
• Create an action plan for increasing CT capacity in high-demand areas
Assess the value of the set of services & develop strategies
Strengthen specific types
of services
Capitalize on specific types of
services
3. Increased equitable access to and utilization of quality health and primary education services by 2011
By UNDAF Outcome area
Dem
and
Low
Low
High
High
CT Capacity
Coordination Services
Policy Support & Tech Advice
Capacity Development – HRM
Implementation Support
Resource Mobilization
Advocacy
Capacity Development – RBM-planning
Capacity Development –M&E
Capacity Development – resource mgmt
Cap Dev for Aid Coordination
Key Analytical Exercises
Strengths and Weaknesses
Opportunities and Threats External issues that you cannot control
Internal factors over which you have some control or influence
=
=
Realizing the UNCT Vision requires the team to continually assess:Realizing the UNCT Vision requires the team to continually assess:
• What internal factors impact our performance?What internal factors impact our performance?• What external factors shape our ability to deliver results?What external factors shape our ability to deliver results?
Contents
• Models for support
• Framework for support
• Delivering support - Sample agenda
• Key analytical exercises
• Deliverables
• Practices introduced
• Next steps
Deliverables
UNDAF Finalization
Joint Programmes
HACTCommon Premises
Common Services
Deliverables
Contents
• Models for support
• Framework for support
• Delivering support - Sample agenda
• Key analytical exercises
• Deliverables
• Practices introduced
• Next steps
Practices Introduced
Work Stream Manager
Project Board
Quality Assurance
Support
The individual who manages the process of each work stream to ensure that the project plan is adhered to & technical experts provide active input to the work
The entity that ensures quality in both the process and deliverables in each work stream
The entity that is ultimately accountable for achieving results in each work stream & the decision-making authority
The entity that provides substantive support to the project teams re: guidance, good practices, & follow-up through their network and in-house expertise
Manages the
process
Take decisions
Project TeamThe team with the right technical expertise to do the work in each project
Do the work
Oversee projects
Help
Contents
• Models for support
• Framework for support
• Delivering support - Sample agenda
• Key analytical exercises
• Deliverables
• Practices introduced
• Next Steps
Next Steps
1. Reflect on feedback from clients and partners to refine service line
2. Codify approach and supporting materials for each service model
3. Train support providers in consistent approach for supporting UNCTs