chancellor’s office request for application inmate education pilot program presenters: leslie...
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Chancellor’s OfficeRequest for Application
Inmate Education Pilot Program
Presenters:Leslie LeBlanc, Program Liaison
Cris McCullough, Dean
Academic Affairs Division WebinarMay 12, 2015
Calendar of Key DatesACTION DATE
Request for Application in the California Community Colleges Inmate Education Pilot Program
May 4, 2015
Bidders’ Webinar May 12, 2015
Last Day to Submit Clarifying Questions May 22, 2015
Deadline for Submitting Applications June 3, 2015
Reading of Applications June 4-5, 2015
Notification of Intent to Award Funds June 8, 2015
Appeal Deadline June 22, 2015
Grant Commencement Date June 29, 2015
Grant Completion Date February 28, 2017
Final Report Due March 31, 2017
Final Report to the Legislature Due July 31, 2018
Purpose/Background
SB 1391 (Hancock) CDCR and CCCCO Interagency AgreementLead to degrees or certificates Reduce recidivism and gain employment Emphasis on face-to face instruction Assessment and student services
Instructions and Specifications
1. Submit only one application per district
2. Collaborate and share information
3. Assist in preparing a report to the legislature and the Governor on or before July 31, 2018
4. Undergo training related to providing instruction in a correctional environment
EligibilityDistricts are eligible to apply if one (or more) of the identified CDCR 13 Reentry Hubs is located within the college district boundaries.
Avenal State Prison (ASP), Avenal, Kings County Central California Women’s Facility (CCWF), Chowchilla, Madera County California Institution for Men (CIM), Chino, San Bernardino County California Institution for Women (CIW), Corona, Riverside County California Men’s Colony (CMC), San Luis Obispo, San Luis Obispo County Correctional Training Facility (CTF), Soledad, Monterey County Chuckawalla Valley State Prison (CVSP), Blythe, Riverside County Folsom Women’s Facility (FWF), Folsom, Sacramento County High Desert State Prison (HDSP), Susanville, Lassen County Ironwood State Prison (ISP), Blythe, Riverside County California State Prison, Los Angeles County (LAC), Lancaster, LA County Substance Abuse Treatment Facility (SATF), Corcoran, Kings County Valley State Prison (VSP), Chowchilla, Madera County
Minimum Required Objectives
Align the objectives and outcomes of inmate education grant based funding and inmate education apportionment funding
Priority will be given to programs that result in degrees or certificates that lead to transfer or employment in high-growth, high-need careers
Grant-Based Funding Objectives
1. Sustainable and scalable2. Introduce innovative ideas 3. Strengthen student support services4. Collect data and inform field5. Report on best practices
Apportionment-Based Funding Objectives
1. Offer college-level instructional programs
2. Prepare incarcerated students to enter professions that provide a living wage and career ladder
3. Provide articulation and support services
Application Format and Instructions
All ques tions must be answered Requested data must be supplied Use 12 point, Arial font, single spaced, and
with minimum 1” margins There can be a one-page application cover Table of Contents
Need (Statement of Problem)Please limit to four (4) pages
a. Description of the proposed program
b. Description of the college and district
c. Evaluation of incarcerated student interest; resources and support available from the Reentry Hub; and demand for the proposed instructional programs
Need (Statement of Problem) continued
d. Explanation why the instructional program(s) were selected and demonstration of the regional and economic need
e. Further evidence of need (quantitative and/or qualitative)
Response to the NeedPlease limit to four (4) pages
a. Programs geared toward improving students’ ability to find employment and reduce recidivism
b. Emphasis on face-to-face instruction
c. Innovative, sustainable, and scalable
d. Quality student services with rigorous assessment
e. Data collection and analysis
Program Management/Institutional Commitment
Please limit to two (2) pages
a. Capable and knowledgeable; able to collect and report performance data
b. Experienced and appropriate program administration
c. Successfully implemented similar programs
d. Organizational chart
Rubric/Scoring CriteriaCriteria Criterion Value Reader Score
Statement of Need 20
Response to the Need 20
Program Management/Institutional Commitment 10
Workplan 20
Budget 20
Overall Feasibility of the Project 10
TOTAL POINTS 100
Rubric/Scoring Criteria
The following considerations may influence the final list of recommended programs: Geographic distribution of pilot programs Diversity of pilot programs Potential duplication of pilot programs
Forms – Appendix A
Contact PageName of College/DistrictContact information and signatures of:
District Superintendent and President Responsible Administrator Project Director Business Officer or Person Responsible for
Budget Certification
Forms – Appendix AVerification of Location of a California State Prison
within College District Boundaries
Provide a statement and a map verifying that one of the 13 eligible Reentry Hubs is located within the applicant’s community college district
Forms – Appendix A
Application Annual WorkplanStatement of work for the proposed projectOutlines the project’s objectives, activities,
outcomes, timelines, and responsible individuals
Only one objective per pageDuplicate form as needed
APPLICATION ANNUAL WORKPLAN (BASED ON RFA SPECIFICATION, ONLY ONE OBJECTIVE PER PAGE. DUPLICATE FORM AS NEEDED.)
OBJECTIVE:_______________________________________________________________________
Forms – Appendix AApplication Annual Workplan
Activities Measurable Outcomes Timeline Month/Year
Responsible Person(s)
APPLICATION ANNUAL WORKPLAN (BASED ON RFA SPECIFICATION, ONLY ONE OBJECTIVE PER PAGE. DUPLICATE FORM AS NEEDED.)
Objective:__________________________________________________________________
Forms – Appendix AApplication Budget Summary
Object of Expenditure
Classification Line Total Grant Budget Total Apportionment Budget (estimated)
1000 Instructional Salaries* 1 2000 Noninstructional Salaries 2 3000 Employee Benefits 3 4000 Supplies and materials 4 5000 Other Operating Expenses and
Services5
6000 Capital Outlay 6 7000 Other Outgo 7
Total Direct Costs 8 Total Indirect (4% of Line 8) 9 Not applicable
Total Program Costs 10
. Project Director Name/Title: __________________________________________________________ Date: __________
Authorized SignatureDistrict Chief Business Officer: __________________________________________________________ Date: __________
Authorized Signature
*Note: Grant funding cannot be used for classroom instruction. These costs must be paid through apportionment
Forms – Appendix A
Application Detail Sheet - GrantAPPLICATION BUDGETDETAIL SHEET (GRANT)
Program Year:
Source of Funds: Inmate Education Grant Funding
Object ofExpenditure Classification Budgeted Expenses
Total Direct Cost Total Indirect Cost (4 %) Total Funding Cost
Forms – Appendix A
Application Detail Sheet - ApportionmentAPPLICATION BUDGETDETAIL SHEET (APPORTIONMENT)
Program Year:
Source of Funds: Inmate Education Apportionment Funding
Object ofExpenditure Classification Budgeted Expenses
Total Direct Cost
Total Indirect Cost (4 %) (not applicable)
Total Funding Cost
Submission RequirementsSubmit three (3) hard copies of the application with original signatures (any color ink but black).
Mail and PDF Applications To:Chancellor's Office, California Community Colleges
Academic Affairs Division1102 Q Street, 4th Floor, Suite 4554
Sacramento, CA 95811-6539Attn: Leslie LeBlanc
Deadline
No later than 5:00 p.m. on June 3, 2015The Chancellor's Office is not liable for any cost
incurred by Applicant, and it is up to the Applicant to arrange for proof of delivery or tracking documentation
Evaluations and Reports
The quarterly reports will be due:September 30, 2015December 31, 2015March 31, 2016June 30, 2016September 30, 2016December 31, 2016
A final report will be due March 31, 2017
Questions
Contact Information
If you have any questions, please contact:
Leslie LeBlanc [email protected] or 916-445-1997
Thank you for joining us today!