Alabama Obesity Task Force Committee Charge Worksheets

2011

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Committee Worksheets

Advocacy Committee

Committee members Chair – Dennis Pillion (2012)

Co Chair- _______________ Members: (names and email addresses)

1. Jennifer Nemet- jnemet@ymcabham.org

2. Michael Jackson- mjackson@dife.us

3. ________________________________________________

Projects: A. Identify regional leaders for OTF advocacy issues.

B. Pediatrician awareness Support community projects that OTF are involved with by being a resource for policy issues

C. Collaborate with the Committee Chairs and the Task Force Chair to draft and incorporate a description and function of the new committees into the Task Force manual.

Follow up with committee chair

D. Establish networking with agencies such as Department of Agriculture, Tourism, and ADECA. Define outreach needs

E. Write position papers/ Resolutions on improving nutrition intake and increasing physical activity opportunities . 1. Identify OTF position and priorities

i. Tax on produce F. Provide advocacy training for OTF-

1. How to be an advocate

2. What mapping means

Alabama Obesity Task Force Committee Charge Worksheets

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Prioritize Projects

1. Resolution statement 2. Identify regional contacts 3. .Position paper 4. Health Care (pediatrician) awareness 5. Network with other agency contacts 6. Collaborate with Committee Chairs

Priority One Project Advocacy Project Name: Resolution Statement Goal: Resolution statement will be completed and approved by the membership by______, 2011.

Date Expected

Milestone Lead on step Output/Indicator Status/Comments/TA Needed (Status Codes: Pending, Behind Schedule, On Schedule, Completed)

3/2011 Set up list serve for committee members

3/2011 Set up conference call for committee

Michael Michael will get dates to Mim

4/2011 Start sharing concepts with committee members

Michael All members will have received draft and made comments

5/2011 Resolution will be presented to Board and then to the State Task Force

Dennis May 18 meeting will approve resolution

Alabama Obesity Task Force Committee Charge Worksheets

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Communication Committee

Committee members Chair – Verna Gates- (2012)

Co Chair- LaShanna Tripp (2013) Members: (names and email addresses)

Blu Gilliand Blu.gilliand@adph.state.al.us

Rebecca Kinney (rbcknn@aol.com)

Jane Henry (jhenry@windstream.net)

Projects: A. Promote OTF activities to the public through electronic and written press releases (and other means as fitting).

Steps: 1. Press release drafted after each meeting 1. Board release 3 Pre- meeting announcement releases

B. Design a logo for the OTF and update letter head. Steps: 1. Review logos

2. Brainstorming meeting C. Develop, maintain, and promote a Facebook page for the OTF. Include, but limited to the following: meetings dates and times,

board members, current projects, committees, committee chairs and co-chairs, some past projects, links to past and current press releases, history of the OTF, photographs from OTF meetings, meeting minutes.

Steps 1. Live blogging 2. Asked members to “like” 3. Work with ADPH on revising face book with new logo, when designed 4. Email group

D. Determine and employ utility of Twitter. Steps 1. Discussed partnering to video’s

2. Work with Student engagement committee (Sheena) on tweets

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Prioritize Projects 1. Develop Logo 2. Website updated Priority One Project Communication Project Name: Logo Goal:

OTF will have a logo to use on all publications and marketing materials Date Expected

Milestone Lead on step Output/Indicator Status/Comments/TA Needed (Status Codes: Pending, Behind Schedule, On Schedule, Completed)

5/19/2011 Committee will work with artist in developing logo

Verna Discussed ADPH graphics artist provided samples

06/19/2011 Draft Logo will be presented to OTF Board for approval

Verna Logos to be presented for Board selection/ approval

06/2011- logos presented to Board

08/2011 Two or three logos will be presented to full task force for vote

Heather Logo selected 08/2011 Logo voted on

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Community Committee Chair – Kathe Briggs (2013) Co Chair- Kathy Shuleva Members:

NAME EMAIL PHONE FAX WORKPLACE ADDRESS Kathe Briggs Kathe.briggs@eamc.org 334-528-

6806 334-528-3269

East Alabama Medical Center

2000 Pepperell Parkway, Opelika AL 36801

Kathy Shuleva kshuleva@bcbsal.org 205-220-6683

205- 220-0839

BCBS of AL 450 Riverchase Parkway East Birmingham, AL 35244

Anna Patterson patteam@uab.edu 256-496-4288

Brandi Pouncy Brandi.Pouncy@adph.state.al.us Caroline Bundy cbundy@ymcabham.org 205-801-

7212

205-324-7185

YMCA of Birmingham 2101 Fourth Avenue North Birmingham, AL 35203

Connie Blair Connie.blair@mh.alabama.gov 334-353-7283

334-353-3971

AL Department of Mental Health, Central Office

100 N. Union Street PO Box 301410 Montgomery, AL 36130-1410

Crystal Howard choward@girlsinccentral-al.org cjoy8305@gmail.com

205-599-5544

205-599-5550

Girls Inc. of Central Alabama

5201 8th Avenue South Birmingham, AL 35212

Debby LaCruz dlacruz@YMCABHAM.ORG Debra Griffin debra.griffin@adph.state.al.us 334-206-

2066 334-206-5609

Alabama Diabetes Prevention and Control Program

201 Monroe Street, Suite 960A, Montgomery, Alabama 36104

Dechelle Merritt dechelle.merritt@adph.state.al.us Gail Mask Gail.mask@adph.state.al.us 334-206-

2922

Jennifer Ropa Jennifer.anne@mac.com 205-475-5439

NA Once Upon A Coupon 100 Stone Hill Circle Pelham, AL 35124

Jonathan Edwards jonathan.edwards@adph.state.al.us

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Lamont Pack Lamont.pack@adph.state.al.us Laura Upchurch Laura.upchurch@gmail.com 334-652-

8828

Laurie Eldridge-Auffant laurie.eldridge-auffant@adph.state.al.us

334-206-5651

AL Dept of Public Health

201 Monroe St, Ste 710 Montgomery, AL 36104

Lisa Jones lisajones@ymcabham.org Misty Cousins mdcousins@troy.edu Natalie Nelson Nnelson@mawis.com

205-969-5164

Wellness Dept Manager

1000 Urban Center Dr, Suite 400 Birmingham, AL 35242

Rebecca Horne Sterling Rebecca@mtmsal.com

256-658-9960 256-518-9530

256-518-9531

MTM Compounding Pharmacy

409 Saint Clair Ave, Suite A Huntsville, AL 35801

Ronda Charping charpinkrl@vestavia.k12.al Teresa Fair Teresa.fair@adph.state.al.us Tim Maynard TMaynard@providencehospital.org (251) 639-

2092 (251) 639-2091

Providence Rehabilitation and Wellness Center

Mobile, AL

Whitney Pinkston whitney.pinkston@adph.state.al.us

Project: A) Project: Worksite wellness resource manual - to assist Alabama employers in development of worksite wellness programs.

1. Finalize the worksite wellness manual. B) Project: Communicate content of manual and promote worksite wellness in Alabama.

1. Determine best method for distribution – free via Internet, charge, print copy only, etc. 2. Identify target audiences for manual distribution. 3. Work with Communications Committee to develop a press release about the manual.

C) Project: Survey worksite wellness in Alabama.

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1. Work with Data Committee Prioritize Projects 1. Complete wellness manual Priority One Project Community Project Name: Worksite Wellness Manual Goal: Finalized manual ready for distribution

Date Expected Milestone Lead on step Output/Indicator Status/Comments/TA Needed (Status Codes: Pending, Behind Schedule, On Schedule, Completed)

March 2011 May 31, 2011

Electronic copy of draft manual to committee members; specific assignments made according to chapters

Kathe/Laurie Laurie will have draft manual outline, with DRAFT content specified. Kathe send to committee members, with specific assignments.

4/12/2011 - Behind schedule – working to get all committee members on to google documents platform to share electronic manual. Deadlines and milestones revised accordingly. 6/9/2011 – Kathe & Laurie presentation at ADPH Worksite Wellness Workshop. Received written feedback on manual and names of additional volunteers.

May/June 2011 June-July 2011

Reference materials (hard copy) mailed to the committee members who are reviewing specific chapters.

Laurie Committee members receive materials.

Committee members asked to assist in writing and reviewing chapters (July 2011)

June-July 30, 2011 September 2011

Committee members review specified chapters, comment, and make suggestions for additional information.

All committee members

Comments and revisions completed.

Committee meeting in B’ham in Sept to review progress

August-July 2011 All comments and revisions incorporated Laurie/Kathe/Kathy

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October into draft manual.

August 17, November

Committee review hard copy draft of manual at OTF meeting.

Kathe/Committee

November 2011 Manual content completed Laurie Manual sent to ADPH division for content formatting.

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Data, Research, and Evaluation Committee Chair- Linda Knol (2012) Co Chair- Richard Sinsky

Committee Members: (Names and email addresses) 1. Scott Thomas- scott.thomas@adph.state.al.us-PH doctoral candidate

2. Kim Blake, PhD.- KBL0005@auburn.edu

_______________________________________________

Project:

1. A) ADPH Dental Survey Steps: 1. Analyze height and weight data collected by ADPH Dental Division about students.

2. Distribute data results to ADPH and media (Press releases) 3. Develop a list of potential ways to use the analyzed data for the OTF and present it to the Board.

Prioritize Projects: Role of committee: Serve as an advisement group/resource for OTF committees to ensure evaluation parts of projects are sound. The committee will not be able to do the evaluations, but will be happy to provide input. Priority One Project Data Project Name: ADPH Dental Project Goal: To have height and weight data in a usable format from the second study of school age children in AL collected by ADPH

Dental Division.

Date Expected

Milestone Lead on step Output/Indicator Status/Comments/TA Needed (Status Codes: Pending, Behind Schedule, On Schedule,

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Completed)

Work with ADPH Dental Division

Linda Knol Dental exams will have height and weight data

ADPH Dental staff has worked with Linda and Mim for further planning and guidance on collecting the height/weight data. Linda will help move away from paper forms 06/2011- Linda and Sherry Goode are working closely on data collection methods.

Receive data and analyze height and weight data collected by ADPH Dental Division

Distribute data results to ADPH and media (Press releases)

Develop a list of potential ways to use the analyzed data for the OTF and present it to the Board. (work with Communications Committee)

Alabama Obesity Task Force Committee Charge Worksheets

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Health Care Provider Committee Committee members

Chair – Janice Smiley (2012) – Janice.smiley@adph.state.al.us

Co Chair- __Felecia Fish (2013)- ffish@ymcabham.org Members: (Names and email addresses)

1. Helen Wilson- lwilson@838@yahoo.com

2. Kathleen Bowen- KBowen@bcbsal.org

3. Bonnie Spear- BSpear@uab.edu

4. Linda Lee- llee@alaap.org

5. Rebecca Sterling- Rebecca@healthsterling.com

6. Choona Lang – Choona.lang@adph.state.al.us

________________________________________________

Projects: A) Healthcare provider awareness 1. Select appropriate materials for distribution to HCP in Alabama (Getting 5210 or similar) 2. Collaboration with PCP school nurses, medical homes, BCBS provider rep 3. Attend AAP Council meeting 4. Long term- work with ALL Kids

Priority One Project Health Care Providers Project Name: Engaging healthcare providers in prevention and identification of obesity Goal: Provide healthcare providers with appropriate tools to prevent and identify obesity

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Date Expected Milestone Lead on step Output/Indicator Status/Comments/TA Needed (Status Codes: Pending, Behind Schedule, On Schedule, Completed)

February 2011 Clearly define Health Care Providers in target All committee members Specific healthcare providers populations will be identified

2/18/2011 Completed: Will target pediatricians, obstetricians, school nurses, and nursing students. 06/2111- Survey will target pediatricians by working with Linda Lee, AL Chapter- AAP

May/June 2011 Develop a strategic plan Janice/Linda/Bonnie Committee members review strategic plan

June 15, 2011 Determine survey questions to include in AL-AAP survey

Bonnie Survey questions to committee members

6/2011Questions are being developed

June/July2011 Identify pediatrician to become obesity prevention champion

Linda Lee Name of physician provided to committee members

May/June Make contact with American Congress of Obstetricians and Gynecologists to identify breastfeeding champion and strategic plan

Janice Committee members review strategic plan

May/June Make contact with school nurses association to develop strategic plan

Felicia Committee members review strategic plan

May/June Make contact with Tuskegee and AUM schools of nursing to develop strategic plan

Helen/Janice Committee members review strategic plan

June 30, 2011 Identify useable tools- determine criteria/areas tools should address; do search of available materials; select tools to encourage as examples

All committee members

Committee members submit identified useable tools for review and consideration

July 2011 Determine the three tools that will be provided

All committee members Usable tools identified

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August 2011 Determine distribution: Distribute materials (provide kits, versus web site resource, versus awareness of good tools, etc)

All committee members Materials distributed to physicians

September 2011

Obesity topic at AL- AAP chapter fall meeting Linda Information presented at fall meeting

October 2011 – February 2012

Present at AL- AAP chapter regional meetings Information presented at regional meetings

May 2012 Evaluate effectiveness of project by the implementation of distributed tools by the healthcare providers

Janice/Dr. Li

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Membership Committee

Committee members Chair – - (2013)

Co Chair- _______________ Members: (names and email addresses)

Heather Whitley

Mim Gaines

______________________________________________

Project: (Each project may have several steps.) Elect committee chair and necessary officers as needed. Project A) Develop membership strategies that will recruit, retain, and engage members Steps:

1. . Develop an e-mail letter for new members to welcome them to the OTF and invite them to join a committee. 2. Contact all old members to inform them of current OTF activities, and draw them back into the OTF activities. 3. Develop an accurate list of OTF members. 4. Develop a membership brochure. (Consider utility of online versus paper.)

Prioritize Projects 1. Develop an e-mail letter for new members to welcome them to the OTF and invite them to join a committee For priority one Membership Project Name: Welcome Letter Goal:

Date Expected Milestone Lead on step Output/Indicator Status/Comments/TA Needed

(Status Codes: Pending, Behind Schedule, On Schedule,

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Completed)

Feb 2011 Draft letter written

Heather 2/2011Completed

March 2011 New member names given to committee

Mim New members noted on sign in sheets at meetings and email requests sent to Heather for welcome letter.

On-going

March 2011 Finalized letter mailed

Heather Heather sends letter/ 3/2011 Letter written and emailed to new members/ ongoing

July August

A Committee Chair contacts as follow up Inactive members identified Inactive members receive follow up

Board 6/2011 members not participating in two years were identified, emails sent and responses noted on list (taken off or left on)

August/October Membership brochure developed Mim 8/2011 draft sent to ADPH graphic design.

OTF Chair - Heather 1. Develop an e-mail letter to send to all new Task Force members and visitors. 2. E-mail the letter to all new Task Force members and visitors after each quarterly meeting. 3. Develop and initiate a mechanism to gather all new Task Force members’ e-mails on a quarterly basis.

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Student Engagement Committee Committee members Chair – Thomas Maple, Ph.D, AU Co Chair- Sheena Quizon, RD, UA

Members: (names and email addresses)

1. Emilee McConkey, AU- ebm0006@auburn.edu 2. Kelli Reardon, AU- knr0008@auburn.edu 3. Catherine Loosier, AU _cs10008@auburn.edu

(Visiting AU students: Jenny Barranco, Whitney Helms, Megan Hatch, Mark Smith )

________________________________________________

_________________________________________________

________________________________________________

Project: (Each project may have several steps.) Elect committee chair and necessary officers as needed. Goal Each university should identify at least one primary project, which coincides with OTF mission, to work on throughout the year. Maintain records of progress on the project. Present project progress to the board during monthly meetings and to the open task force as deemed appropriate at quarterly meetings.

AU- 1. 3 separate universities on campus will be involved with OTF

1. Student and faculty 5 K run

UA 1. Student organizations will be included to determine projects 2. Social media projects to promote OTF mission of improved nutrition intake and increased physical activity opportunities

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Prioritize Projects 1. Recruit members from different colleges within each university AU/ recruit students (UA) 2. Determine campus wide project: AU 5 K run UA-social media

Student Project Name: Recruitment of members Goal: AU will have representatives from three different colleges throughout the university

UA will have different student organizations included Date Expected

Milestone Lead on step Output/Indicator Status/Comments/TA Needed (Status Codes: Pending, Behind Schedule, On Schedule, Completed)

May 2011 September 2011

Will have at least 3 AU colleges involved

Thomas Maple/

Attendance records from meeting reflect different representation

6/2011- Will approach different colleges on AU campus. 08/2011- Follow up planned

May 2011 Will have at least 3 UA student organizations involved

Sheena Quinzon Student meeting held on campus. Representatives from different organizations attended and agreed on tweeking as social marketing concept.

08/2011 Follow up planned

Oct 2011 AU – 5 K run

Thomas Run completed with evaluations

8/2011 Budget request

Nov 2011 UA- Student focus groups held for messaging determination

Sheena Messages determined with next steps for tweeking outlined

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Youth and Family Committee Committee members Chair – Scott Silver- 2013) scottsilver@jvuf.org Co Chair- Maranda Swanson maranda.swanson@yahoo.com

Members: (names and email addresses) Members: (names and email addresses)

Taylor Huff THuff@uwca.org

Katie Saunders Katiemsaunders@gmial.com

Molly Killman molly.killman@adph.state.al.us

Ashley Barnes turneaj@auburn.edu

Erin Han ckh002@auburn.edu

Yvonne Madison vytbrm@aol.com

Jennifer Ropa Jennifer.anne@mac.com

Allison Sanders asanders1@samford.edu

Project: A) Project: County Resource Guide links for web site.

1. Develope a guide/template for identifying county-wide resources (i.e. gov sites, reputable and updated appropriately, etc.). 2. Identify existing internet resources that represent entire state coverage. 3. Present the identified resources to the Board. 4. Collaborate as needed to update the OTF website regarding state-wide internet resources. 5. Present the updated state-wide online resources on the OTF website to the Task Force during an open meeting.

B) Project: School Wellness Policies

1. Support Alliance for a Healthier Generation on implementing school wellness policies 2. Work with State Dept. of Education on methods to assist schools

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Prioritize Projects

1. Develop school wellness policy model 2. Develop resource guide for web site- champion for health 3. Develop 1 page flyers for lifestyle changes for community distribution (pharmacy, MD, etc.) 4. Involve parent advocacy group

For Priority One Family/Youth Project Name: School Wellness Goal:

Develop school wellness policy model Date Expected

Milestone Lead on step Output/Indicator Status/Comments/TA Needed (Status Codes: Pending, Behind Schedule, On Schedule, Completed)

06/2011 Work with state DOE staff on school wellness policy expectations

Scott Template developed 06/2011 meeting with SBOE and Jefferson County CPPW leaders; local working meeting 6/23 to identify areas needed in template.

07/2011 Review current policies

Scott, Taylor, Mim 6/2011 Jefferson county policies reviewed.

07-011/2011 Work with pilot schools on policy Scott, Taylor 8/2011 Jefferson County schools reviewing policy

Dec 2011 Adapt/revise policy to meet state expectations.

Family/Youth Project Name: Flyers Goal:

Family/Youth

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