CERES Venue Hire Information Pack For meetings, planning days, conferences & workshops:

Van Raay Centre Meeting Rooms 1Van Raay Centre Meeting Rooms 1Van Raay Centre Meeting Rooms 1Van Raay Centre Meeting Rooms 1————4444 Essential information for booking.

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Situated close to Melbourne’s inner city, CERES is an award winning, not-for-profit, environment and

education centre and urban farm. Located just 6 kilometres from Melbourne CBD our Community Environment Park is a destination venue filled with lush native and edible gardens, open green spaces, roaming chickens and a range of social enterprises contributing to a truly sustainable future.

Built on a 4.5 hectare decommissioned municipal tip that was once a landfill and wasteland, today

CERES is a thriving, vibrant community. Over 300,000 people visit CERES each year and many more connect with us through our innovative program taking sustainable education directly to schools across the State.

LocationLocationLocationLocation The CERES Community Environment Park main entrance is located at the corner of Roberts and Stewart

Streets, Brunswick East, 3057.

Sustainable TransportSustainable TransportSustainable TransportSustainable Transport Set in a unique and beautiful oasis just 6.2 kilometres from Mel-bourne’s CBD, CERES is easy to reach by Tram 96,

Bus 508 from Northcote train station, Bus 503 or bicycle along the Merri Creek cycle path. We encourage the use of sustainable means of transport and CERES provides bicycle

racks and links to transport maps & timetables. There is also parking available on site and close by.

CERES Community Environment Park

Corner Stewart and Roberts Streets, Brunswick East, VIC 3057

T: +613 9389 0188 | F: +613 9389 0101 | E: venuehire@ceres.org.au

W: ceres.org.au/social-enterprises/venue-hire/

Venue Hire Information

Why choose CERES for your meeting or event?Why choose CERES for your meeting or event?Why choose CERES for your meeting or event?Why choose CERES for your meeting or event?

CERES offers so much more than just a series of rooms. On site features include natural light from

passive solar design, landscape design, and various strategies to limit waste and use of water, energy and lighting, making this the most sustainable place for your staff planning meeting, small

conference, workshop or training days. The Van Raay meeting rooms provide a combination of environmentally conscious design by renowned architect Gregory Burgess with cutting-edge sustainable building techniques, while CERES itself operates an organic farm, grocery, permaculture

and bushfoods nursery on site - providing plenty of opportunities for attendees to break out and explore.

Van Raay CentreVan Raay CentreVan Raay CentreVan Raay Centre One large venue, two medium rooms or three individual spaces the Van Raay Centre meeting rooms are ideal for workshops, meetings, training sessions and conferences. With access to free wifi,

a communal kitchenette and a beautiful sustainable design the best work happens here.

Lower MerriLower MerriLower MerriLower Merri An additional space in an adjacent venue the Lower Merri is located below the Merri Table and

can be booked as a break out space in the afternoon for larger conferences, or is an ideal space

for evening presentations, creative classes and workshops.

Room Rates and TimesRoom Rates and TimesRoom Rates and TimesRoom Rates and Times

Standard booking times are 7 days per week as follows (half day minimum hire):

Morning 8.30am – 12.30pm (half day rate) Afternoon 1.00pm – 5.00pm (half day rate) All Day 8.30am – 5.00pm (full day rate)

Evening 5.30pm – 10.00pm (half day rate) Standard room rates (Including GST): Please note a small increase will apply in 2019

Discounts, discretionary rates and rates for ongoing hire may be available on consultation with the Venue Hire Manager. Prices include GST and are correct at the time of printing.

Room 2 Room 3 Room 4 Rooms 2+3 Rooms 3+4 Rms 2+3+4 (Room 1)

Lower Merri

Size (sqm) 28 43 58 70 100 128 67

Half day $157.50 $215 $287.5 $340 $445 $470 $167.50

Full day $252 $344 $460 $544 $712 $752 $310

Equipment and ServicesEquipment and ServicesEquipment and ServicesEquipment and Services

Equipment Equipment Equipment Equipment –––– free of chargefree of chargefree of chargefree of charge • Standard whiteboards (non-electronic)

• Wireless internet access • Tables and seating arranged as per booking agreement (Van Raay centre)

• Tea and Coffee making facilities (hot water, mugs, glasses)

KitchenetteKitchenetteKitchenetteKitchenette In the small kitchenette attached to the Van Raay meeting rooms there are tea and coffee making

facilities available. Access to the kitchenette is included in the price of the room hire. Tea, herbal tea, plunger coffee, milk, soy milk and sugar can be provided by The Merri Table for a low cost of

$5 per head or you may supply your own beverages. The Lower Merri has equipment for 20 people.

Additional equipment for hire:Additional equipment for hire:Additional equipment for hire:Additional equipment for hire: Audio Visual equipment is available upon request:

$50 per day for Data Projector hire

$165 flat rate for PA hire

We ask that you provide your own writing

materials, including whiteboard markers.

Heating and CoolingHeating and CoolingHeating and CoolingHeating and Cooling The Vaan Raay meeting rooms and Lower

Merri have been designed with best practice eco principles to be eco-cooled

on even the warmest days. Ceiling fans and cross ventilation provide additional comfort in warm weather, while hydronic heaters are utilised in cooler months.

CateringCateringCateringCatering

The Merri TableThe Merri TableThe Merri TableThe Merri Table The Merri Table is the onsite caterer at CERES. The Merri provides delicious catering featuring fresh, local and organic produce to complement your venue hire experience at CERES. With all day catering packages available, delivered to the communal kitchenette adjoining the meeting rooms,

and other arrangements by request, The Merri is an ideal and sustainable way to feed and energise your team throughout the day. Contact merricatering@ceres.org.au or call 9389 0166 for

menu options and a catering quote. Small groups (less than 15 people) are also welcome to book a table in the restaurant for weekday bookings.

Approval by the Venue Hire Team is required if you would like to use an external caterer at CERES. If approved we ask that all catering waste be removed from site, and that you consider sustainable

and ethical options in your selection. The CERES Organic Grocery is open seven days a week from 9am - 5pm and can assist with a variety of delicious, healthy and organic products.

AccessAccessAccessAccess The Van Raay meeting rooms are located on the lower level of the Van Raay Centre and are

accessible by a stairway at the north end of the building, or by following the mobility access path indicated by a blue dashed line on the CERES Visitor Map. All meeting rooms are accessible spaces.

An accessible toilet is available on the same level as the meeting rooms.

CERES Van Raay Meeting Room Information Pack January 2018

Room capacity guidelines for the Van Raay meeting roomsRoom capacity guidelines for the Van Raay meeting roomsRoom capacity guidelines for the Van Raay meeting roomsRoom capacity guidelines for the Van Raay meeting rooms

Lower MerriLower MerriLower MerriLower Merri

Lower MerriLower MerriLower MerriLower Merri

Operable walls between Rooms 2 &3 and between Rooms 3 & 4 either divide the individual spaces or open up to create the room configurations as shown below. The Lower Merri is located in an adjacent building.

Boardroom - 16

Workshop - 16

U-shape - 9

Discussion - 16

Classroom - 18

Theatre - 30

Boardroom - 16

Workshop - 24

U-shape - 18

Discussion - 20

Classroom - 27

Theatre - 40

Boardroom - 22

Workshop - 40

U-shape - 24

Discussion - 30

Classroom - 36

Theatre - 70

Boardroom - 28

Workshop - 48

U-shape - 30

Discussion - 36

Classroom - 45

Theatre - 75

Workshop - 64

U-shape - 44

Classroom - 54

Theatre - 90

Workshop - 80

U-shape - 50

Classroom - 54

Theatre - 100

Workshop - 24

U-shape - 15

Theatre - 24

Other set-ups are

available, please ask.

Room 2Room 2Room 2Room 2

Room 3Room 3Room 3Room 3

Room 4Room 4Room 4Room 4

Rooms 2+3Rooms 2+3Rooms 2+3Rooms 2+3

Rooms 3+4Rooms 3+4Rooms 3+4Rooms 3+4

Room 1Room 1Room 1Room 1

Lower MerriLower MerriLower MerriLower Merri

How to bookHow to bookHow to bookHow to book Call 9389 0188 and speak with the venue hire team

or email venuehire@ceres.org.au.

Alternatively, visit ceres.org.au/venue-hire to view availability and

complete an enquiry form.

ConfirmationConfirmationConfirmationConfirmation Your booking is considered confirmed on submission of the online book-ing form. The venue is secured upon receipt of payment of either a 20%

deposit OR the full amount relating to the hire. Space will not be held if payment of the deposit is not received by the invoice due date.

Full payment is required at least 15 days before the date of the booking or immediately if the booking falls within this period. An invoice will be

emailed to you on completion of the online booking form. Any additional charges (e.g. for extended hours, additional cleaning costs, damages, etc.) will be

invoiced for payment after the event.

Cancellations or changesCancellations or changesCancellations or changesCancellations or changes Once we have received your booking form, the following fees for changes or cancellations will apply:

Cancellations: More than 2 weeks in advance: A partial refund minus 20% administration charge for

all dates held. Less than 2 weeks in advance: No refund will be given.

Changes of date or venue: Any change of venue will be charged at the relevant venue hire fee

plus a fee as outlined below.

More than 2 weeks in advance: A $30 change of date or venue fee. 1 – 2 weeks in advance: A $50 change of date or venue fee.

No changes will be accepted within 1 week of the

booking date, cancellation fees will apply.

All changes are subject to availability. Only one change of date per booking is

permitted from your original booked date. When requesting a change of date this must be

sent through in writing, and the new date supplied within 3 business days or prior to the original date booked (whichever is first) or cancellation fees will

apply. Once confirmed, no further changes are permitted and hirers are liable for the full hire fee,

plus change of date fee.

Terms and ConditionsTerms and ConditionsTerms and ConditionsTerms and Conditions Please refer to the full Terms and Conditions of hire before completing and submitting a booking form. These are available on our website.

CERES Van Raay Meeting Room Information Pack January 2018

Bookings and ConfirmationBookings and ConfirmationBookings and ConfirmationBookings and Confirmation