ceo report - capslo · involuntary 4 1 2 1 7 2 14 1 9 monthly turnover % 2.5% 1.9% 2.7% 1.7% 1.7%...

CEO Report

November 21, 2019

CAPSLO

1030 Southwood Drive

San Luis Obispo, CA, 93401

01 Facilities - Page 4

02 Human Resources Department - Page 6

03 IT Department - Page 8

Central Administration

05 Child Care Resource Connection - Page 14

06 Head Start - 0

06.1 EHS In-kind ytd - Page 23

06.2 EHS Budget vs. Actual - Page 24

06.3 EHS Partnership in-kind ytd - Page 25

06.4 HS Partnership budget vs. actual - Page 26

06.5 Head Start Budget vs Actual - Page 27

06.6 Head Start in-kind ytd - Page 28

06.7 NSD HS-EHS Monthly Report-Board - Page 29

06.8 EHS Sept budget vs. actual - Page 32

06.9 MO EHS Startup Sept budget vs. actual - Page 33

06.10 MO HS Sept budget vs. actual - Page 34

06.11 MO HS Startup Sept budget vs. actual - Page 35

07 Migrant and Seasonal Head Start Program - Page 36

07.1 MSHS Board Enrollment - Page 38

07.2 MSHS Board ETC - Page 40

07.3 MSHS Early Supplemental Funding - Page 41

Child and Family Services

04 Planning Department - Page 13

Program Update

CEO Report to the Board of Directors

Page 2 of 64

08 State Child Development Programs - Page 49

10 Adult Day - Page 52

11 Energy Department - Page 53

12 Family & Community Support Services - Page 54

13 Health and Prevention - Page 57

14 40 Prado - Page 60

15 Supportive Services for Veteran Families - Page 62

Program Reports

Correspondence/Memorandums

09 Meals served_2019-October - Page 50

16 Volunteer Program - Page 63

17 Revision of Categorical Eligibility in the SupplementalNutrition Assistance Program (SNAP); Reopening ofComment Period - Page 64

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FACILITIES DEPARTMENT

Facilities Director Jason Lal

Facilities Department Update

November 2019

Please note that the bulk of our attention for the remainder of the calendar year through March 2020 will be

focused on the Monterey County HS expansion, bringing newly acquired Parlier up to agency standards, fiscal

year-ends, and of course, health and safety concerns.

MSHS/MSEHS:

Furlough Projects: Projects that we are only able to do during furlough will begin soon. Projects that

require closure for extended periods of time, have a negative impact on our ability to provide services,

or require special safety measures are deferred to the furlough period for the health and safety of our

staff and clients. Some of these projects include play structure replacement at San Jerardo, a complete

playground remodel at La Paz, drainage issues at Las Mariposas, cement work in the playground at Las

Flores, and multiple painting projects.

Head Start/Early Head Start and State CDE:

Budget: Presented the projected budget for next fiscal year for the SLO and San Diego County Head

Start/Early Head Start programs on 11/8. With the heavy schedule of remodeling, renovating and

beautification throughout the past several years, there will be much less to do this coming year.

Monterey County Expansion: Bids for remodeling the buildings have all come in. We are finalizing the

scope of work to be done at each site and prioritizing the tasks to be done.

We were just given the keys to the San Lucas site on Friday, November 1. This site has been unused for

the longest period of time and thus will take the longest to bring to CAPSLO standards. We plan on re-

siding the building, replacing the flooring, kitchen cabinets and wall coverings (FRP), fixtures

throughout the entire building will be replaced, as will the bathroom wall coverings and ramps. We

will also address ADA access, install rain gutters, perform maintenance on the roof, and more.

Additionally, the entire playground will have to be redone from the ground up; even the trees are

suffering from disease and must be removed. The current projected completion date is March 15.

Homeless Program:

40 Prado Road Solar: We recently worked with the agency’s Planning Department to write for and receive a $5,000 grant to add solar power at this site. The grantor has completed the final design and

has a plan on how to provide additional funding opportunities for costs outside of the award amount.

Preliminary estimates for adding a 40 kilowatt solar system to the site are approximately $200,000. We

are in the process of arranging a meeting to discuss these additional funding opportunities towards the

end of November.

Health Program:

Paso Robles Expansion Opportunity: There is a possible expansion site in Paso Robles. The site is a

former dental office. The program is consulting with their licensing representative to determine

whether or not specific building improvements (ADA bathroom) are required. If not, this building will

work for us. If they are, the costs to remodel ($40,000 +/-) would force us to find another location.

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Administration/Southwood/Other:

Southwood Work Space Assignments: With the recent expansion in the CFS division space at

Southwood, we have been afforded the opportunity to reconfigure various spaces to meet current and

projected needs. We are meeting to discuss upcoming moves between now and the end of January.

Current Projects: Continued assistance with day to day work requests as well as with grants, budget

development, inspections, year-end projects, renovations, set-ups for events, consulting, performing

walk through inspections, etc.

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HUMAN RESOURCES DEPARTMENT

HR Director Ron Torres

HR Manager Brendan McMahon

HUMAN RESOURCES DEPARTMENT- OCTOBER 2019 Agency Headcount

Employee Headcount FT PT Totals

Regular 458 25 483

Seasonal 309 7 316

Limited Term 22 3 25

Subs/Temps 79 0 78

Total Employees 902

New Hires Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD

Regular 12 8 12 13 8 7 6 12 13 16

Seasonal 0 0 8 6 4 7 24 5 4 2

Limited Term 5 1 2 2 3 3 5 1 1 1

Subs/Temps 2 3 8 4 4 4 5 5 2 3

Total 19 12 30 25 19 21 40 23 20 22 231

Terminations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD YTD Turn %

Voluntary 14 15 20 17 17 17 14 18 14 14

Involuntary 4 1 2 1 7 2 14 1 9

Monthly Turnover % 2.5% 1.9% 2.7% 1.7% 1.7% 2.2% 1.4% 2.9% 1.3% 2.5%

Turnover 2019 18 15 21 19 18 24 16 32 15 23 201 17.03%

I. Employee Benefits

CAPSLO 403B Plan Market Value

Participants with Balances 1024 $29,764,742

YTD Total Contributions

$3,038,685

YTD Total Distributions $1,009,630

III: Workers’ Compensation Claims

2019 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

ENERGY 0 1

EHS 0 1 1

MSHS 0 2 1 2 1 2 3 3

HS 0 1 1 1 1 3

State 0 1 1 1

FSS 0

Admin 0 1 2

Homeless 0 1

CCRC 0 1

Total 0 2 3 2 4 3 7 5 3 3

YTD 2018 2 5 7 14 17 25 27 31 27 32 33 35

YTD 2019 0 2 5 7 11 14 21 26 29 32

TOTAL 71

Applicant Source Monthly – October 2019

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Current Jobs by Program – October 2019

Department Requisitions

Child Family Services

Central Administration

53

4

CCRC 3

Family & Community Support Services 1

Energy Services 2

SSVF 0

Health & Prevention Youth Programs 5

Homeless Services 5

Adult Day Services 1

Facilities 2

Total 76

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IT DEPARTMENT

Program Director Brian Crawford

1. 797 Work Orders completed during the last 30 days. Work order category counts:

59 Purchase 6 Mouse/Keyboard

56 Printer - Issue 6 Smart Phone / Tablet - App Install

49 Computer - Issue 6 Smart Phone / Tablet - Issue

47 Password 6 Virus

34 Door Locks / Alarm 6 Website Intranet

32 Unspecified 6 Website Issue

30 Internal IT 5 null

28 Questions 5 ClientTrack - User - New

28 Software - Support 5 Phone Line

28 User - Disable 3 Browser Issues

24 *Invalid Requests 3 ClientTrack - Form change request

24 Email / Google Apps 3 ClientTrack - Questions

24 Network Issues 3 ClientTrack - User - Modify

21 Unlock Account 3 Fax

21 User - New 3 Monitor Issue

20 Computer - Move 3 Printer - Move

19 Printer - Install 3 Wiring

18 Computer - Installs 2 ClientTrack - Client - Change

16 Software - Install 2 ClientTrack - Password

16 User - Modify 2 Meeting Room Equipment

14 Network Drive 2 Smart Phone / Tablet - Install

13 Equipment Checkout 2 Smart Phone / Tablet - User Update

13 Phone - Desk 2 Time Clocks

12 Scanner - Issue 2 Training

11 Email Group Update 2 Webcam

10 *Duplicate Ticket 2 Website Updates

10 ClientTrack - Data Request 2 Wireless - WiFi

8 Monitor/mount - Installs 1 ClientTrack - Client - Add

8 Phone - Cell 1 ClientTrack - Client Duplicate

6 Meeting Room Setup 1 Software - Update

2. IT Projects:

a. Gmail API Upgrade

i. Email signature line scripts updated

ii. Email delegation scripts updated

b.

c. Kern Co. Office

i. Configure/update/install 48 Port Switch

ii. Remove 2x old switches

iii. Replace 6 workstations with new hardware

iv. Add 2 scanners

v. Deliver flip phone to Martha D.

vi. Wiring finished on 3rd portable - Pictures

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vii. 4th portable delivered

d. San Ardo

i. 2x phone lines installed and 1x fax line

ii. 2x temp laptops installed

e. SLO Clinic

i. Moving computers for painting and flooring

ii. Working on Internet Upgrade and SD-WAN

f. SLO Early Education

i. Phone line installed and extended

g. Southwood

i. Multiple moves A/P, CFS

h. Installs/Moves/Repairs:

i. Adelita

1. Configure projector

2. Install new laptop for Ligia Cardona

3. Move computer from FSA office to Staff Area

4. Move computer from Break Room to Staff Area

5. Install 3 mobile printer/cases

ii. Artesi II

1. Install new desktop for Laura Montanez

2. Install new laptop for Annette Lowe Ortega (dual monitors)

3. Install 2nd monitor for Cecilia Warren

iii. Artesi III

1. Configure projector

2. Install new laptop for Ligia Cardona

3. Move computer from FSA office to Staff Area

4. Move computer from Break Room to Staff Area

5. Install 3 mobile printer/cases

iv. Boys and Girls

1. Troubleshoot Cox VeloCloud GE3 connection (down)

2. Assist with Sit/Stand desk

v. El Jardin

1. Get a list of equipment to move

2. Chromebox needed help

vi. Hillside

1. Replaced Officejet 6230 w/ same model

vii. Midland

1. Canon iRADV C536III MFP installed and configured

2. iPhone for center

viii. Poway Admin

1. Replaced toner collection unit

2. Troubleshoot Cox VeloCloud GE1 connection (Down)

a. Replaced ethernet cable running from Juniper switch to VeloCloud device

ix. Ramona

1. HP Color LaserJet MFP E57540 Installed and configured

x. Ruben J. Blunt

1. 5 Computers and 1 printer picked up and moved to Kern Co.

xi. Sequoia

1. Computer/printer moving to Cuesta

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2. Copier move to Cambria

xii. Valle Verde

1. Purchased and installed small POE switch to get last classroom AP online

ClientTrack Update for October 2019

On October 17th, last years CSBG numbers were presented to the CAPSLO Board. There were no big

questions or concerns.

Referral tracking for Family Preservation is in the testing phase. A couple of issues have been

discovered and solutions are being worked on.

Updates were made to a couple of queries to allow SLO-HUB staff to pull needed data for ongoing

reporting.

Below are the final numbers for clients served between 1/1/2019 and 9/30/2019.

o Total clients served – 27,003

5615

3525

5361

3109

7705

1178 1303 1001

0

1000

2000

3000

4000

5000

6000

7000

8000

9000

0-5 6-11 12-17 18-23 24-44 45-54 55-69 70+

Clients by Age

Adult Day

Services

0.40%

Child, Youth,

and Family

Services

51.01%

Energy Services

12.06%

Family and

Community

Support

Services

6.28% Health and

Prevention

Services

25.33%

Homeless

Services

4.56%

Veteran's

Services

0.36%

Clients by Department

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CAPSLO IT Survey Results

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Google Apps Usage

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Planning Department

Outreach/Development Director Loren Leidinger

Grant application(s)/LOI’s Submitted in October:

Date

Submitted

Funder Program Requested Status

10/1/2019 Cambria Community

Council

Adult Wellness and

Prevents Screening

$3,000 Pending

10/4/2019 Community Foundation

Fall Health

Adult Wellness and

Prevents Screening

$5,000 Pending

10/25/2019 County of SLO - CDBG 40 Prado $219,807 Pending

10/25/2019 County of SLO - CDBG Adult Day Center $13,700 Pending

10/25/2019 County of SLO - CDBG Minor Home Repair $70,000 Pending

10/25/2019 County of SLO -

ESG/HESG

40 Prado $98,000 Pending

10/25/2019 County of SLO -

General Fund

40 Prado $150,000 Pending

10/31/2019 Mark & Dorothy Smith

Foundation

Liberty Tattoo Removal $23,700 Pending

Monthly Total $583,207

Other Activities/highlights:

Besides the above, the Planning Department team as been working on the HS/EHS five-year grant application

renewal and is starting to gather data for the CSBG annual report along with continuing to research grant

opportunities for Teen Wellness Programs that will be losing funding in December and June.

Sally has also been representing CAPSLO with other staff at County Census meetings.

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CHILD CARE RESOURCE CONNECTION

Program Director Sheri Wilson

CAPSLO Child Care Resource Connection November 2019 REPORT

Child Care Referral Data

Aug-19 Sep-19 Oct-19

Requests for child care information 804 842 750

Requests for child care referrals in-house 52 57 52

Requests for child care referrals online 372 213 146

Total Referrals 424 270 198

Child Care Referral Statistics

Ages

Infant (under 2 years) 237 173 91

Preschool (2 years through 5 years 11 months) 177 104 119

School Age (6 years and older) 59 38 19

Type of Care

Full-time child care (35 hours or more/week) 306 244 152

Part-time child care (less than 35 hours/week) 207 126 110

Before and/ or after school child care 76 26 31

Summer only child care 11 11 5

Other child care (evening, overnight, weekend, 82 56 35

rotating schedule, drop-

in)

Family Needs for Care

Employed 340 224 157

Seeking Employment 51 69 28

In school/ training 4 3 8

Other parental needs 24 13 11

Child Protective Services 7 0 6

Alternate/ back up 19 4 5

Mildly ill child 0 0 0

Enrichment and/ or development

10 11 4

Upcoming Trainings:

11/4/19 Marketing Workshop Span.

11/7/19 Licensing Orientation Span.

11/8/19 Learning Activities Span.

11/12/19 Visuals for Environment Eng.

11/13/19 Parent Café Span.

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11/16/19 CPR and First Aid Class Eng.

11/19/19 Quality Counts: Teachable Moments Span.

Prevention and Early Intervention Program (PEI): Yescenia Leyva

During October, PEI was able to conduct activities in 10 Family

Child Care Homes and 10 classrooms. A total of 151 children

participated in activities introducing them to concepts that help to

enhance their social-emotional and problem solving skills. This

month, staff focused on the concepts “a good idea” and “not a good idea” from the I Can Problem Solve Curriculum. When the

children were shown pictures of children engaging in various

activities, they did a great job discussing which activity was not a

good idea, why it was not a good idea, and then began formulating

alternative solutions of what could be done instead. It was nice to

see the teacher’s reactions when children would verbalize a solution that teachers had previously talked about and worked on in the classroom. The activity ended with the book Clean Up, Everybody which helped to get

the children thinking about why it is a good idea to clean up and put away toys when they are finished playing

with them. One hundred and thirty eight (138) parent summary extensions were distributed to families in

order to encourage children to continue working on this concept.

Child Care Initiative Project (CCIP): Yenny Alvarez

In the month of October, we hosted our first Parent Café. It was a great success with 22 parents participants who

actively engaged in the group discussion about the protective factors including resilience, relationships, support,

communication and knowledge.

Five new CCIP participants attended home tours where they had the opportunity to see other family child care

home environments and to obtain ideas for their own programs. Eight participants attended the Business Basics

training to learn about setting their rates, creating contracts, marketing, designing business cards, working with

parents, promoting health and safety, and continuing with their own professional development. Another

successful training we had was Infant Art. Twenty-six participated in the interactive workshop where they

learned the areas of child development in art and how to make non-toxic paint, chalk, and paper bubbles.

Staff conducted three pre-licensing visits with prospective licensees, guiding them to be prepared for the health

and safety inspection from the Department of Social Services, Community Care Licensing. Staff continued

providing technical assistance to CCIP participants who are in various stages of the licensing process.

Emergency Foster Bridge Program: Kellie Carey

In the month of October, we received three new referrals serving four children. Three of the four children have

already secured child care. Two children will attend a local child care center and one a family child care home.

The other family referred is going to be taking family bonding time to stay with their new foster child for the first

couple of months. We frequently hear from resource families fostering young infants that they are trying to take

some time off to adjust to having a newborn at home. This makes finding child care a little less stressful for

everyone. Finding child care for a child under two years old continues to be a little bit more challenging,

especially if care is needed right away.

We also held two Trauma Informed Care trainings this month relating for local child care providers. In total we

trained 15 licensed family child care providers and center-based staff. We will continue to offer trainings to

providers on topics that are related to Trauma Informed Care, because of the ongoing interest in the topic.

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First 5 Improving and Maximizing Programs so All Children Thrive (IMPACT): by Karina Ayala

In the month of October, in collaboration with Resource and Referral, five newly licensed, Quality Counts

providers had the opportunity to tour two small family child care homes to obtain ideas for environment set

up. Providers were able to see how to set up a developmentally appropriate environment using the Family

Child Care Environmental Rating Scale as a foundation in a smaller setting.

Our monthly meeting was held on October 29, 2019, and twenty-nine (29) participants attended the meeting.

This month’s focus was on culture and diversity. Providers had an opportunity to create a plan that will allow

them to integrate child’s culture into the environment using various methods. During the next couple of

months, we will continue discussion on this topic to increase cultural sensitivity and awareness. The number of

Quality Counts participants has increased due to previous and continuous outreach. In the month of October,

we enrolled two new family childcare providers. Three family childcare providers moved up from tier 2 to tier

3.

Child Care Food Program: by Rachel Puente

Child Care Food Program monitors conducted 47 site visits in the month of October. We enrolled one provider

onto the program. She is located in San Luis Obispo. One hundred and eleven (111) timely claims for

reimbursement were processed for over 58,000 meals served to children in participating family child care

homes.

In the month of October, we had our English training. It was held in Oceano at the Oceano Sheriff’s Dept. Nine providers attended. They had lots of questions about how to record the in and out times on KidKare and

enrollment questions when they enroll a child. They were eager to learn and share that night.

Providers are geared up for the holidays by showing their holiday spirit. We are seeing fun snacks and

decorations the kids are making in each home we visit. It is always fun to see the kids excited for the holidays.

Subsidized Child Care: by Mika Buchanan

Our subsidized child care program serves families in San Luis Obispo County that are low income and have a

qualifying need (working, seeking work, education/Training) for child care services. Families choose whom

they wish to care for their child and CCRC reimburses the approved child care services directly to the child care

provider. The California Department of Education and the Department of Social Services of SLO fund CCRC.

The following chart shows the direct child care reimbursements per month and the number of children served

for all subsidized programs.

Direct Services

Paid by Month

August 2019 September 2019

Children Served 1198 1253

Child Care

Payments

$941,076.12 $878,645.56

Child Care Resource Connection Outstations: by Mika Buchanan

Family Resource Specialists are co-located in the Department of Social Service offices throughout the County

of San Luis Obispo. We currently have 5 Specialists covering the 5 DSS office locations. Specialists are there to

provide child care referrals to families looking for child care providers and to enroll all CalWORKs referred

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families into the subsidized child care program. Specialists are also liaisons to the DSS workers and CCRC

workers with regard to the clients we serve.

Families requesting child care referrals are directed to contact Outstation workers for a provider listing. The

majority of child care referrals made by Outstation specialists have become “enhanced referrals” where staff makes multiple phone inquiries to providers to locate a child care opening meeting the parent’s need and

schedule, as well as utilizes MapQuest when distance and transportation issues impact a parent’s accessibility to services.

Local Child Care Planning Council

Quality Counts (SLO County QRIS): by Britney Ogden

Quality Counts Enrollment

Quality Counts program enrollment is as follows:

Center-based sites: 53

o California State Preschool Programs: 11

o Local Education Agency: 18

o Private Preschool Programs: 10

o Head Start/Early Head Start: 14

O u t s t at i on A ct i v i t y O ct o b er 20 19

Count

CD9600 Referrals from DSS to CCRC

Stage 1

Stage 2

WTW Exempt parents

16 families with 23 children were referred for Stage 1

5 families with 8 children were referred for PCW

1 family with 1 child was referred for Diversion

No families were referred as WTW Exempt for Stage 2

Client Intake Meetings

Stage 1

Stage 2

12 intakes were completed

7 intakes were completed

An additional 2 parents had an appointment for a Stage 1 or

a Stage 2 intake, but did not show for the meeting.

Enrollments 13 families with 16 children were enrolled into Stage 1

6 families with 8 children were enrolled into Stage 2 as

CalWORKs Direct Enrollment, Diversion or PCW

Outstation Contacts 112 phone calls received from parents and providers

regarding services in Stage 1 and Stage 2 Child Care.

Child Care Referrals 37 referrals

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Family Child Care Homes: 43

Total Sites enrolled in Quality Counts: 96

Quality Counts Coaching Activity o Family Child Care (FCC) Coaching Hours for September: 8.25 hours*

o Center-Base Coaching Hours in September: 54.25 hours

*During this reporting period, FCC coaching was focused on conducting assessments. Assessment hours are

not reflecting in coaching hours for the month which explains the low amount of logged coaching hours for

FCC coaches this month. Quality Counts FCC coach was able to conduct 5 official assessments during this

period.

Coaching topics for FCC and center-based programs are as follows for the month of October.

Quality Counts Trainings

Date Training Title Description Trainer(s) Participants

October 1,

2019

Program for Infant

Toddler Care

(PITC) Module 1 &

2

The Program for Infant/Toddler

Care (PITC) approach equates

good care with trained

infant/toddler care teachers who

are preparing themselves and the

environment so that infants can

learn.

Allison Biggers 14

October 5,

2019

DRDP (2015)

Teacher Training

This training is designed for

educators and providers to learn

more about DRDP (2015) content,

in addition to strategies for

supporting instruction.

Britney Ogden 27

October 17,

2019

Intro to Ages and

Stages

Questionnaire

(ASQ)

The Ages & Stages

Questionnaires® (ASQ®) provides

reliable, accurate developmental

and social-emotional screening for

Raechelle Bowlay 17

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children between birth and age 6.

October 19,

2019

Early Math

Initiative:

Community Walks

During this session, participants

and trainers visited the Templeton

Farmers Market to exemplify the

idea that math is everywhere.

Laurinda Wagner

Maddy Chevalier

7

October 26,

2019

Quality Counts

Open House

This open house highlighted CDRC.

The Child Development Resource

Center of the Central Coast (CDRC)

is a nonprofit organization and

community program that provides

educational and therapeutic

programs that focus on protecting

children through our commitment

to heal, support and strengthen

families in need within San Luis

Obispo County.

Michelle Holms

Kali Colic

10

Program Resource: by Sandra Woods, Program Resource Manager:

All CCRC grants seem on track with spending. Provider pay spending for our Subsidy contracts is where it

should be for the end October. We still require over $600K additional funds to fully fund Stage 3 provider pay

and administrative costs.

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HEAD START/EARLY HEAD START PROGRAM Division Director Yvette Sanchez-Fuentes

HEAD/EARLY HEAD START PROGRAMS

PROGRAM INFORMATION SUMMARY THROUGH OCTOBER 31, 2019

Enrollment

Program Current

Enrollment

Open Slots

(<30 Days)

Total Current

and Open Slots

(<30 Days)

Funded

Enrollment

HS San Luis Obispo 280 0 280 280

EHS San Luis Obispo 201 11 212* 254

EHS Child Care Partnership 150 9 159** 164

HS San Diego 309 5 314 314

EHS San Diego 91 3 94 94

*Due to decrease in both providers and slots in the family child care option. Home base option experienced

transfers of children into centers, waitlists indicate low interest in the option, and there is a temporary

decrease in home base teaching staff. Eight slots have been reserved for high-risk populations.

**Five slots have been reserved for high-risk populations.

Disabilities Enrollment

Program Children 10% Mandate*

HS San Luis Obispo 49 Yes

EHS San Luis Obispo 35 Yes

EHS Child Care Partnership 13 Pending

HS San Diego 37 Yes

EHS San Diego 2 Pending

*The Head Start Performance Standards mandate that we reserve 10% of our funded enrollment for children

with disabilities.

Personnel Report

County New Hires New

Substitutes Terminations

Kern 0 0 0

San Diego 0 1 0

San Luis Obispo 2 0 0

PROGRAM UPDATE

Director’s Travels: Brainstorming, Leading, Educating

In addition to networking and representing CAPSLO at the national level, Yvette Sanchez-Fuentes travelled to

three events in October to share her expertise. At the Aspen Institute’s ThinkXChange: Advancing Family Prosperity, Yvette joined other thought leaders to share ideas, generate

strategies, and identify critical partnerships to move families toward opportunity in the decade ahead. At the

Fall Board Meeting of the National Migrant and Seasonal Head Start Association, she represented member

organizations as the president of the CEO Affiliate. At Region 9 Head Start Association’s Family Engagement and Cultural Effectiveness Conference, Yvette presented Head Start Futures! Policy Update and Discussion as

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part of the Manager & Director Track. Staff from Early Education and Child Care programs, Finance, and Family

and Community Support Services joined her at the professional development event.

Yvette Sanchez-Fuentes presented at the Family Engagement and Cultural Effectiveness Conference. CAPSLO

staff attended pre-conference workshops, breakout sessions,

and keynote presentations.

CFS Integration Continues

Integration across Child and Family Services continued in October. Former MSHS Disabilities Coordinator Lisa

Campbell was designated the division’s behavioral health & disabilities manager. The new position brings

together the mental health and disabilities services for all Early Education and Child Care programs under one

cohesive team. The EECC workspaces at Southwood have undergone further reconfiguration to bring together

education, mental health, and disabilities staff in one collaborative area. Two Family and Community Support

Services staff have moved into the EECC space, providing further opportunities for collaboration between CFS

programs.

New Monterey Grant Update

CAPSLO signed an agreement with the Monterey Peninsula Unified School District to provide services to 120

children. Services will be provided in the cities of Seaside and Marina.

New Executive Committee Seated at Policy Council Training

The annual Early Head Start/Head Start Policy Council Training occurred on October 12. Training topics

included meeting protocols, the code of conduct, school readiness goals, and the functions and duties of the

council. The new PC Executive committee was also voted into office.

The Executive Committee of the EHS/HS Policy Council consists of

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(l-r) President Wendy Morales, Vice President Pamela McKiernan,

Sergeant at Arms Erika Gray, Secretary Nicole Turner,

and Treasurer Jee Ann Tenorio.

Center Report: Nipomo Head Start

Submitted by Center Supervisor Socorro Cano

The children have been busy learning, exploring, and creating great things. In October they learned about

harvests, the changes of leaves, and produce that grows during this time of the year.

The children had another farmers market day where they were able to buy fruits and vegetables of their liking

with the play money given to them. The children also used a cash register so they could see how money pays

for their produce.

We were also able to talk about the pumpkins that grow during this time. The children were able to go on a

fieldtrip to Avila Barn to see firsthand where pumpkins come from. The children were able to get two

pumpkins to take home from the trip. This firsthand experience confirmed what they are learning in class.

Children have also been learning about farms, animals that live on farms, and what they eat. The children also

learned about how farmers care for animals. In the dramatic play area, the children dressed up as farmers,

cowboys, cowgirls, and animals. Using their imagination and information, they remember sounds animals

make and can imitate them as they play.

Nipomo Head Start visits the Avila Barn.

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SAN LUIS OBISPO EARLY HEAD STARTIn-Kind Breakdown

BUDGETED IN-KIND BY TYPE1,713,507

HS 280 52% 898,468

EHS 254 48% 815,039

total 534

Total EHS In-Kind Needed 815,039

BUDGETED IN-KIND BY CENTERCenter Location Child Slots In-KindCambria Cambria 4 1.57% 12,835

Cuesta College SLO 6 2.36% 19,253

Georgia Brown Paso Robles 16 6.30% 51,341

High Street SLO 6 2.36% 19,253

Step by Step Arroyo Grande 18 7.09% 57,759

Sunnyside Los Osos 8 3.15% 25,671

FCC Various 40 15.75% 128,353

HBT Various 156 61.42% 500,575

254 100.00% 815,039

estimate estimate estimate

CenterBudgeted

In-Kind In-Kind April In-Kind May In-Kind June In-Kind July In-Kind Aug In-Kind SeptYTD

TOTALSAmount

RemainingCambria 12,835 559 1,449 - 250 250 250 2,758 10,078 21%

Cuesta College 19,253 619 395 204 400 400 400 2,418 16,835 13%

Georgia Brown 51,341 2,979 8,143 6,576 2,000 2,000 2,000 23,698 27,643 46%

High Street 19,253 2,987 1,911 96 2,100 2,100 2,100 11,293 7,960 59%

Step by Step 57,759 5,034 5,548 4,604 2,500 2,500 2,500 22,685 35,074 39%

Sunnyside 25,671 1,595 1,859 - 900 900 900 6,154 19,516 24%

FCC 128,353 6,800 5,604 9,717 6,000 6,000 6,000 40,120 88,232 31%

HBT/Office 500,575 6,307 736 24,084 6,000 6,000 6,000 49,127 451,448 10%

TOTAL 815,039 26,879 25,644 45,280 20,150 20,150 20,150 158,253 656,786 19%

Other Funding Dept. April May June July August September October November DecemberCCTR CDE 720 51,363 54,465 86,678 11,180 22,493 57,133 - - -

441,564$ 54%

of 64

Actual: 48% Expected: 50%

Budget Expense thru

Sept 2019 Estimate to

Complete Total

Expense Amount

Remaining % Spent

A. PERSONNEL5020 Salaries and Wages 1,712,639$ 831,876$ 870,372$ 1,702,248$ 10,391$ 99%

B. FRINGE5110 Payroll Taxes 150,116 64,056 74,975 139,031 11,085 93%

5120 Health Insurance 424,420 216,556 211,975 428,531 (4,111) 101%

5130 Workers Comp 68,939 38,498 34,431 72,929 (3,990) 106%

5140 Retirement 38,214 15,837 32,395 48,231 (10,017) 126%

681,689 334,947 353,776 688,723 (7,034) 101%C. OUT OF COUNTY TRAVEL

5320 Out of County Travel 461 468 - 468 (7) 102%

E. SUPPLIES5510 Office Supplies 2,400 484 450 934 1,466 39%

5520 Program Supplies 85,446 45,833 44,000 89,833 (4,387) 105%

5521 Other Supplies 12,960 4,483 5,550 10,033 2,927 77%

5522 Information Technology 30,832 11,639 19,000 30,639 193 99%

5540 Food Supplies 1,500 1,254 1,200 2,454 (954) 164%

5920 Copy Charges 1,620 367 280 647 973 40%5935 Postage 1,560 784 900 1,684 (124) 108%

136,318 64,845 71,380 136,225 93 100%G. CONTRACTUAL

5220 Legal 200 - - 200 0%

5240 Participant Payments 179,548 69,011 69,000 138,011 41,538 77%5290 Consultants 10,000 7,849 8,800 16,649 (6,649) 166%

189,748 76,859 77,800 154,659 35,089 82%H. OTHER

5150 Other Employee Benefits 2,400 527 640 1,167 1,233 49%5310 Local Mileage 972 1,623 1,500 3,123 (2,151) 321%5330 Vehicle Maintenance 29,860 14,846 15,200 30,046 (186) 101%5351 Pupil Transportation 300 - - 300 0%

5410 Rent 134,544 58,592 65,040 123,631 10,913 92%

5420 Utilities 29,125 11,756 12,500 24,256 4,869 83%

5440 Janitorial 10,260 4,200 6,000 10,200 60 99%

5450 Repairs & Maintenance 58,182 28,269 30,000 58,269 (87) 100%

5620 Leasehold Improvements 21,000 6,810 6,000 12,810 8,190 61%

5640 Equip Repair & Maint 9,930 2,664 1,050 3,714 6,216 37%

5720 Liability Insurance 29,267 22,600 10,000 32,600 (3,333) 111%

5905 Recruitment 4,160 1,449 2,520 3,969 191 95%

5911 Payroll Processing Fee 11,040 3,916 1,950 5,866 5,174 0%

5940 Printing 4,000 4,714 6,200 10,914 (6,914) 273%

5945 Dues & Subscriptions 875 1,279 1,800 3,079 (2,204) 352%

5950 Telephone 14,700 12,934 8,600 21,534 (6,834) 146%

5955 Training 250 747 - 747 (496.88) 0%

5965 Health Exams & Supplies 2,880 486 350 836 2,044 29%5970 Parent Involvement 5,400 2,502 2,400 4,902 498 91%

369,145 179,913 171,750 351,663 17,482 95%

6000 Indirect 245,520 118,568 123,126 241,694 3,826 98%

TRAINING AWARDDept 226 Training expenses 76,676 22,011 25,380 47,391 29,285 62%

TOTAL EXPENDITURES 3,412,196$ 1,629,487$ 1,693,584$ 3,323,071$ 89,125$ 97%

*58,012 COLA Included 97%Based on Budget

In-Kind Needed 815,039$ Budgeted Cost per Child 13,434$

In-kind Reported - 9/19 est (441,564) Projected Cost per Child 13,083$

Under(Over) 373,475$ 263,330$

Based on Spending

704,894$

(441,564)$

Community Action Partnership of San Luis Obispo County, Inc. Early Head Start YTD Actuals by Categories - FYE 3/31/20

of 64

SAN LUIS OBISPO EARLY HEAD START CCPIn-Kind Breakdown

BUDGETED IN-KIND BY CENTERCenter Location Child Slots In-KindFCC KERN KERN 80 48.78% 326,153

Borrego Springs SD 4 2.44% 16,308

Cambria Cambria 4 2.44% 16,308

Cuesta SLO 8 4.88% 32,615

SLOEEC SLO 6 3.66% 24,461

Paso Robles Paso Robles 8 4.88% 32,615


Ruben J Blunt Bakersfield 4 2.44% 16,308

Sunset Bakersfield 24 14.63% 97,846

Tierra Serena Shafter 18 10.98% 73,384

164 100.00% 668,613

Estimated Estimated

CenterBudgeted

In-Kind In-Kind Aug In-Kind Sept YTD TOTALSAmount

RemainingFCC KERN 326,153 4,500 4,500 9,000 317,153 3%

Borrego Springs 16,308 750 750 1,500 14,808 9%

Cambria 16,308 375 375 750 15,558 5%

Cuesta 32,615 150 150 300 32,315 1%

High Street 24,461 350 350 700 23,761 3%

Paso Robles 32,615 400 400 800 31,815 2%

Sunnyside 32,615 750 750 1,500 31,115 5%

Ruben J Blunt 16,308 250 250 500 15,808 3%

Sunset 97,846 1,200 1,200 2,400 95,446 2%

Tierra Serena 73,384 750 750 1,500 71,884 2%

TOTAL 668,613 9,475 9,475 18,950 649,663

Other Funding Dept. Aug SeptCMIG and CCTR 705 & 712 64,315 104,100

187,364$ 28%

of 64


Budget Expense thru

Sept 2019 Amount

Remaining % Spent

A. PERSONNEL5020 Salaries and Wages 1,139,932$ 167,850$ 972,082$ 15%

B. FRINGE5110 Payroll Taxes 100,753 12,883 87,870 13%5120 Health Insurance 341,064 42,945 298,119 13%5130 Workers Compensation 45,859 6,841 39,018 15%5140 Retirement 38,876 2,859 36,017 7%

526,552 65,529 461,023 12%D. EQUIPMENT

5630 Capital Purchases 21,812 - 21,812 0%

E. SUPPLIES5510 Office Supplies 840 840 0%5520 Program Supplies 65,520 8,103 57,417 12%5521 Other Supplies 8,064 999 7,065 12%5522 Information Technology 14,678 1,536 13,143 10%5540 Food Supplies 2,700 127 2,573 5%5920 Copy Charges 120 120 0%5935 Postage 1,800 210 1,590 12%

93,722 10,974 82,748 12%G. CONTRACTUAL

5240 Participant Payments 278,208 51,656 226,553 19%5290 Consultants 28,800 1,128 27,672 4%5525 Subcontracted Services 22,000 2,584 19,416 12%

329,008 55,368 273,640 17%

H. OTHER5150 Other Employee Benefits 900 61 839 7%5310 Local Mileage 1,885 1,235 650 66%5322 Monitoring 6,300 458 5,842 7%5330 Vehicle Maintenance 15,000 2,060 12,940 14%5410 Rent 92,208 15,465 76,743 17%5420 Utilities 24,000 3,305 20,695 14%5440 Janitorial 6,720 854 5,866 13%5450 Repairs & Maintenance 40,684 9,456 31,228 23%5620 Leasehold Improvements 9,700 - 9,700 0%5640 Equip Repair & Maintenance 4,800 175 4,625 4%

5720 Liability Insurance 11,050 994 10,056 9%

5905 Advertising & Recruitment 5,850 598 5,252 10%

5911 Payroll Processing Fee 3,960 921 3,039 23%

5940 Printing 3,718 614 3,104 17%

5945 Dues & Subscriptions 400 56 344 14%5950 Telephone 7,800 659 7,141 8%5965 Health Exams & Supplies 2,400 77 2,323 3%5970 Parent Involvement 2,400 85 2,315 4%5991 Laundry 144 12 132 8%

239,919 37,084 202,835 15%

6000 Indirect 185,555 26,944 158,610 15%TRAINING AWARD

DEPT 246 Training expenses 59,066 3,609 55,457 6%

TOTAL EXPENDITURES 2,595,566$ 367,359$ 2,228,206$ (1) 14%

Based on Spending

In-Kind Needed 668,613$ 77,925$ Budgeted Cost per Child

In-kind Reported - 9/19 est (187,364) Projected Cost per Child

Under(Over) 481,249$

Community Action Partnership of San Luis Obispo County, Inc. Early Head Start Partnership YTD Actuals by Categories - FYE 7/31/20

Based on Budget

#(187,364) #

(109,440)$

of 64


Budget Expense thru

Sept 2019 Estimate to

Complete Total

Expense Amount

Remaining %

Spent

A. PERSONNEL

5020 Salaries 1,753,555$ 842,943$ 909,250$ 1,752,193$ 1,362$ 100%B. FRINGE BENEFITS

5110 Payroll Taxes 157,316 64,860 85,879 150,739 6,577 96%

5120 Health Insurance 486,738 285,012 265,710 550,721 (63,983) 113%

5130 Workers Compensation 70,670 52,721 38,579 91,300 (20,630) 129%

5140 Retirement 69,885 23,717 57,013 80,730 (10,845) 116%

784,609 426,310 447,180 873,490 (88,881) 111%C. OUT OF COUNTY TRAVEL

5320 Out of County Travel 3,123 2,113 500 2,613 510$ 84%E. SUPPLIES

5510 Office Supplies 2,400 3,201 2,500 5,701 (3,301) 238%

5520 Program Supplies 69,787 36,802 31,000 67,802 1,985 97%

5521 Other Supplies 4,900 166 150 316 4,584 6%5522 IT Supplies 34,415 13,598 20,000 33,598 817 98%

5540 Food Supplies 3,000 732 405 1,137 1,863 38%

5920 Copy Charges 2,400 1,171 525 1,696 704 71%

5935 Postage 1,500 1,120 1,050 2,170 (670) 145%

118,402 56,790 55,630 112,420 5,982 95%F. CONTRACTUAL

5220 Legal 150 - - - 150 0%

5290 Consultants/Contractors 18,500 11,862 10,000 21,862 (3,362) 118%

18,650 11,862 10,000 21,862 (3,212) 117%H. OTHER

5150 Employee Benefits 4,100 689 480 1,169 2,931 29%

5310 Local Mileage 1,620 1,629 2,610 4,239 (2,619) 262%

5330 Vehicle Maintenance 35,000 14,975 13,500 28,475 6,525 81%

5351 Pupil Transportation 19,746 7,827 4,500 12,327 7,419 62%

5410 Rent 90,304 36,353 40,200 76,553 13,751 85%

5411 Mortgage Payments 35,424 17,899 17,992 35,890 (466) 101%

5420 Utilities 57,456 20,564 16,800 37,364 20,092 65%

5440 Janitorial 12,768 3,818 2,400 6,218 6,550 49%

5450 Repairs for Centers 69,642 38,474 30,000 68,474 1,168 98%

5620 Leasehold Improvements 43,000 21,615 15,500 37,115 5,885 86%

5640 Equip Repair & Maint 17,800 4,479 2,700 7,179 10,621 40%

5720 Liability Insurance 30,815 21,883 7,000 28,883 1,932 94%

5905 Recruitment 7,500 4,983 550 5,533 1,967 74%

5911 Payroll Processing Fee 17,136 7,796 3,600 11,396 5,740 67%

5940 Printing 5,100 3,547 1,500 5,047 53 99%

5945 Dues & Subscriptions 1,500 1,825 1,000 2,825 (1,325) 188%

5950 Telephone 15,960 12,665 9,300 21,965 (6,005) 138%

5955 Training 250 936 - 936 (686) 0%

5965 Medical/Dental Supplies 4,320 614 210 824 3,496 19%

5970 Parent Activity Fund 4,320 1,367 315 1,682 2,638 39%

5991 Laundry 720 270 - 270 450 38%

474,481 224,208 170,157 394,364 80,117 83%

6000 Indirect 248,786 123,409 126,177.33 249,586 (801) 100%

TRAINING AWARD

Training expenses 40,224 11,476 11,340 22,816 17,408 57%

TOTAL EXPENDITURES 3,441,830$ 1,699,110$ 1,730,234$ 3,429,344$ 12,486$ 100%

*$59,161 COLA Included

Based on Budget Based on Spending

In-Kind Needed 898,468$ Budgeted Cost per Child 12,292$

In-kind Reported - 9/19 est (856,313) Projected Cost per Child 12,248$

Under(Over) 42,155$ (128,877)$

Community Action Partnership of San Luis Obispo County, Inc. Head Start YTD Actuals by Categories - FYE 3/31/20

Dept 210

727,437

(856,313)

of 64

SAN LUIS OBISPO HEAD STARTIn-Kind Breakdown

1,713,507 HS 280 52% 898,468

EHS 254 48% 815,039

total 534

Total HS In-Kind Needed 898,468

BUDGETED IN-KIND BY CENTERCenter Location Child Slots In-KindAtascadero ED Atascadero 20 7.14% 64,176

Atascadero FD Atascadero 16 5.71% 51,341

Cambria Cambria 24 8.57% 77,012

CWR SLO 16 5.71% 51,341

Five Cities Oceano 36 12.86% 115,517

Cuesta SLO 16 5.71% 51,341

Stern Nipomo 24 8.57% 77,012

Oceano Oceano 16 5.71% 51,341

Paso Robles ED/FD Paso Robles 40 14.29% 128,353

Sequoia Morro Bay 16 5.71% 51,341

Las Vinas Shandon 8 2.86% 25,671


Tierra Serena Shafter 20 7.14% 64,176

HBT 12 4.29% 38,506

280 100.00% 898,468

estimate estimate estimate

CenterBudgeted

In-Kind In-Kind Apr In-Kind May In-Kind June In-Kind July In-Kind Aug In-Kind SeptYTD

TOTALSAmount

RemainingAtascadero XD 64,176 831 - 1,775 - - - 2,606 61,570 4%

Atascadero FD 51,341 3,764 - 1,082 - - - 4,846 46,496 9%

Cambria 77,012 4,197 14,247 2,238 100 100 100 20,982 56,029 27%

CWR 51,341 1,291 1,291 1,291 800 800 800 6,273 45,068 12%

Cuesta 51,341 4,089 2,133 - - - 6,222 45,119 12%

Five Cities 115,517 3,099 2,990 2,812 3,000 3,000 3,000 17,901 97,616 15%

Stern 77,012 475 454 323 1,200 1,200 1,200 4,852 72,159 6%

Oceano 51,341 1,451 425 - - - 1,876 49,465 4%

Paso Robles ED/FD 128,353 5,758 5,690 3,459 2,500 2,500 2,500 22,407 105,945 17%

Sequoia 51,341 740 942 596 500 500 500 3,778 47,563 7%

Las Vinas 25,671 - - - - 25,671 0%

Sunnyside 51,341 4,420 4,221 1,125 2,500 2,500 2,500 17,266 34,075 34%

Tierra Serena 64,176 - - - - - 64,176 0%

HBT/Office 38,506 11 - 2,000 2,000 2,000 6,011 32,495 16%

TOTAL 898,468 30,126 32,394 14,701 12,600 12,600 12,600 115,022 783,446 13%

Other Funding Dept. April May June July August September October November DecemberCSPP CDE 780 96,820 147,450.31 257,748 56,449 50,117 132,708

856,313$ 95%

of 64

Community Action Partnership of San Luis Obispo County, Inc.

San Diego Head Start YTD Actuals by Categories - FYEypl3/31/20ContracttpoleXUTSRPONIED# 09CH01 0460-03-00

.-- -------------------------__:::5:::0 :::00:..:.:,%into current year

Expensethruwi

9/30/2019

A. PERSONNEL

5020 Salaries

B. FRINGE5110 Payroll Taxes

5120 Health Insurance

5130 Workers Compensation

5140 Retirement

C. OUT OF COUNTY TRAVEL

5320 Out of County Travel

E. SUPPLIES

5510 Office Supplies

5520 Program Supplies

5522 IT Supplies

5540 Food Supplies

5920 Copy Charges

5935 Postage

F. CONTRACTUAL

5220 Legal

5290 Consultants

5525 Contractual

H. OTHER

5150 Employee Benefits

5310 Local Mileage

5322 Monitoring

5330 Vehicle Maintenance

5410 Rent

5420 Utilities

5440 Janitorial

5450 Repairs for Centers

5620 Leasehold Improvements

5640 Equip Repair & Maint

5720 Liability Insurance

5905 Recruitment

5911 PR Fees

5940 Printing

5945 Dues & Subscriptions

5950 Telephone

5955 Training

5965 MedicallDental Supplies

5970 Parent Activity Fund

6000 Indirect

TRAINING AWARD

Dept 265 Training expenses

TOTAL EXPENDITURES

In·kind

In-Kind Needed

In·kind ESTIMATED 411/19·9/30/19

Under(Over)YTD

Budget

$ 1,708,120 $

151,203

414,138

66,881

67,059

699,281

9,044

3,250

53,635

59,721

34,729

600

3,750

155,685

375

29,375

505,709

535,459

2,118

3,645

3,900

13,058

248,082

25,415

12,824

40,238

35,000

11,300 '

30,139

7,615

18,017

2,820

10,312

7,360

6,700

478,543

284,090

Expected to

Complete

788,240 $ 865,095

62,301 66,180

143,621 231,330

38,964 38,929

33,964 34,604

278,850 371,043

4,520 4,524

689 2,477

25,852 43,000

31,830 27,891

29,792 22,200

11 250

3,287 2,750

91,461 98,568

5,624 15,300

156,812 300,920

162,435 316,220

10,834 1,059

562 750

931 2,500

4,436 9,036

111,319 112,200

10,765 13,450

5,334 8,100

14,285 27,362

4,101 8,938

24,179 12,595

3,053 4,308

9,296 9,000

49 1,000

1,520

7,897 7,980

456

2,886 4,939

4,115 3,600

216,017 226,817

123,322 150,581

45,627 30,112 15,515

$ 3,915,849 $ 1,694,958 $ 2,048,364

43%

Basedon Budget Basedon Spending

$ 978,962 $ 423,739

(667,566) (667,566)

$ 311,396 $ (243,827)

68%

Total

Expense

%YTD

SpentVariance

$ 1,653,335 $ 54,785 46%

128,481 22,722 41%

374,951 39,187 35%

77,894 (11,013) 58%

68,568 (1,509) 51%

649,893 49,388 40%

9,044 0 50%

3,166 84 21%

68,852 (15,217) 48%

59,721 0 53%

51,992 (17,263) 86%

261 339 2%

6,037 (2,287) 88%

190,029 (34,344) 59%

375 0%

20,924 8,452 19%

457,732 47,977 31%

478,655 56,804 30%

11,893 (9,775) 512%

1,312 2,333 15%

3,431 469 24%

13,471 (413) 34%

223,519 24,563 45%

24,215 1,200 42%

13,434 (610) 42%

41,647 (1,409) 36%

35,000 0%

13,039 (1,739) 36%

36,774 (6,635) 80%

7,361 254 40%

18,296 (279) 52%

1,049 1,771 2%

1,520 (1,520)

15,877 (5,565) 77%

456 (456)

7,825 (465) 39%

7,715 (1,015) 61%

442,834 35,709 45%

273,903 10,187 43%

45,627 !Ol 66%

$ 3,743,321 $ 172,528 43%

% ETC

Spent

97% Add'i sharedwi State.

85%

91%

116%

102%

93%

100%

97%

128% NewAdmin/Socializationspace

100% setup

150%

43%

161%

122%

0%

71%

91%

89%

562% Serviceawardsnotbudgeted

36%

88%

103%

90% Add'i Rentsharedwi state.

95%

105%

104%

0% BudgetedNuevoparkinglot

115% completedply.

122%

97%

102%

37%

154%

106%

115%

93%

96%

100%

96%

Cost per Child

$ 12,471 Budgeted Cost per Child

$ 5,398 YTD Cost per Child

314 Budgeted Enrollment

of 64


San Diego Early Head Start YTD Actuals by Categories - FYEypl3/31/20ContracttpoleXUTSRPONIED# 09CH01 0460-03-00

50 00% into current year

ExpenseExpected Total % YTD % ETC

Budget thru Variancewi9/30/2019 to Complete Expense Spent Spent

A. PERSONNEL

5020 Salaries $ 665,788 $ 306,376 $ 340,950 $ 647,326 $18,462 46% 97%B. FRINGE

5110 Payroll Taxes 60,187 23,252 37,682 60,934 (747) 39% 101%5120 Health Insurance 172,087 71,151 87,624 158,775 13,312 41% 92%5130 Workers Compensation 30,016 10,700 15,343 26,043 3,973 36% 87%5140 Retirement 9,700 7,465 8,524 15,989 (6,289) 77% 165%

271,990 112,568 149,173 261,741 10,249 41% 96%C. OUT OF COUNTY TRAVEL

5320 Out of County Travel 2,260 2,260 2,260 0 0% 100%

E. SUPPLIES

5510 Office Supplies 480 67 404 471 9 14% 98%5520 Program Supplies 33,715 10,352 25,850 36,202 (2,487) 31% 107% New socialization space

5522 IT Supplies 5,086 6,636 3,350 9,986 (4,900) 130% 196% new nelwork switches for

5540 Food Supplies 5,607 5,621 4,800 10,421 (4,814) 100% 186% wireless access

5920 Copy Charges 180 180 180 0 0% 100%5935 Postage 540 1,154 1,090 2,244 (1,704) 214% 416%

45,608 23,830 35,674 59,503 (13,895) 52% 130%F. CONTRACTUAL

5220 Legal 375 375 0% 0%5290 Consultants 19,650 8,882 10,200 19,082 568 45% 97%

20,025 8,882 10,200 19,082 943 44% 95%H. OTHER

5150 Employee Benefits 912 1,939 806 2,745 (1,833) 213% 301% Award Ceremony

5310 Local Mileage 975 71 150 221 754 7% 23%5322 Monitoring 970 74 970 1,044 (74) 8% 108%5330 Vehicle Maintenance 5,478 2,029 2,975 5,004 474 37% 91%5410 Rent 23,180 12,159 14,640 26,799 (3,619) 52% 116% New socilization space

5420 Utilities 10,740 5,771 5,400 11,171 (431) 54% 104%5440 Janitorial 3,646 3,430 1,350 4,780 (1,134) 94% 131%5450 Repairs for Centers 4,994 4,242 3,300 7,542 (2,548) 85% 151%5640 Equip Repair & Main! 1,880 269 1,611 1,880 0 14% 100%5720 Liability Insurance 4,761 494 4,267 4,761 0 10% 100%5905 Recruitment 1,124 649 475 1,124 0 58% 100%5911 PR Fees 2,172 1,142 1,030 2,172 0 53% 100%5940 Printing 360 36 324 360 0 10% 100%5950 Telephone 2,100 1,248 877 2,125 (25) 59% 101%5965 Medical/Dental Supplies 2,162 796 990 1,786 376 37% 83%5970 Parent Activity Fund 2,780 2,973 1,950 4,923 (2,143) 107% 177%

68,234 37,855 41,115 78,969 (10,735) 55% 116%

6000 Indirect 85,912 39,161 46,350 85,511 401 46% 100%TRAINING AWARD

Dept 268 Training expenses 27,769 14,779 12,990 27,769 (0) 53% 100%TOTAL EXPENDITURES $ 1,187,586 $ 543,451 $ 638,711 $ 1,182,162 $ 5,424 46% 100%

46%

In·kind Based on Budget Based on Spending

In·Kind Needed $ 296,897 $ 135,863

In·kind ESTIMATED 4/1/19·9/30/19 (48,720) (48,720)

Under(Over) YTD $ 248,177 $ 87,143

16%

Cost per Child


$ 5,781 YTO Cost per Child

94 Budgeted Enrollment

of 64

COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.

SAN DIEGO HEAD START AND EARLY HEAD START

2019-2020 ENROLLMENT

Center BasedApr 2019 -Mar Sep 2019 Child

2020 Counts

Aug 2019 Child

Counts

Jul2019 Child

Counts

BUDGETEDACTUAL ACTUAL ACTUAL

ENROLLMENTENROLL- ENROLL ENROLL-

DEPT CENTER MENT % MENT % MENT %

SAN DIEGO

260 Poway (Boys & Girls Club) 40 38 95.0% 37 92.5% - 0.0%wi

1Poway (Midland) 40 35 87.5% 36 90.0%tpoleXUTSRPONIED- 0.0%

Ramona 57 55 96.5% 55 96.5% - 0.0%

Ramona (Nuevo) 37 35 94.6% 33 89.2% - 0.0%Poway USD 111 104 93.7% 109 98.2% - 0.0%

Borrego Springs Children's Center 22 20 90.9% 19 86.4% - 0.0%266 Hillside - EHS 17 17 100.0% 16 94.1% 16 94.1%

-t Ramona - EHS 9 9 100.0% 9 100.0% - 0.0%TSOLA

TOTALS 333 313 94.0% 314 94.3% 16 4.8%

Home Based

BUDGETED BIS BIS BIS

DEPT CENTER ENROLLMENT ENROLL % ENROLL % ENROLL %

SAN DIEGO

2§.O Poway (Boys & Girls Club) 7 7 100.0% 7 100.0% - 0.0%266 Poway - EHS 37 30 81.1% 36 97.3% 35 94.6%

~Ramona (Nuevo) - EHS 31 31 100.0% 28 90.3% 39 125.8%

TOTALS 75 68 90.7% 71 95% 74 99%

4081 381 93.4%1 385 I 94% 1 90 I 22% ISan Diego HS/EHS TOTALS

Total Head Start - Center & HB 314 294

Total Early Head Start - Center & HB 9_4 8_7_

Total 408 381

296

89

o90

385 90

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Community Action Partnership of San Luis Obispo County, Inc.Monterey Early Head Start 234 YTD Actuals by Categories - FYE 6/30/20

Contract # 09CH01137-01-0025.00% into current year

Expense thru

9/30/2019

A. PERSONNEL5020 Salaries 1,050,337$ 3,416$ 1,046,921$ 0%

B. FRINGE5110 Payroll Taxes 93,604 328 93,276 0%

5120 Health Insurance 277,087 - 277,087 0%

5130 Workers Compensation 43,823 54 43,769 0%

5140 Retirement 12,079 - 12,079 0%

426,593 382 426,211 0%E. SUPPLIES

5510 Office Supplies 864 66 798 8%

5520 Program Supplies 16,422 - 16,422 0%

5521 Program Supplies FCC 17,640 - 17,640 0%

5522 IT Supplies 10,342 - 10,342 0%

5540 Food Supplies 2,016 - 2,016 0%

5920 Copy Charges 518 - 518 0%

5935 Postage 1,018 - 1,018 0% 48,820 66 48,754 0%

F. CONTRACTUAL5220 Legal 160 - 160 0%5290 Consultants 10,728 491 10,237 5%

10,888 491 10,397 5%H. OTHER

5150 Employee Benefits 728 - 728 0%

5240 Provider Payments 368,619 - 368,619 0%

5310 Local Mileage 868 - 868 0%

5322 Monitoring 1,056 - 1,056 0%

5330 Vehicle Maintenance 4,173 - 4,173 0%

5410 Rent 44,113 - 44,113 0%

5420 Utilities 9,193 - 9,193 0%

5440 Janitorial 2,419 - 2,419 0%

5450 Facility Repairs & Maint 5,069 - 5,069 0%

5640 Equip Repair & Maint 3,994 - 3,994 0%

5720 Liability Insurance 9,629 - 9,629 0%

5905 Recruitment 2,218 222 1,996 10%

5911 Service Fees 4,512 - 4,512 0%

5940 Printing 1,210 - 1,210 0%

5945 Dues & Subscriptions 864 - 864 0%

5950 Telephone 3,510 - 3,510 0%

5965 Medical/Dental Supplies 749 307 442 41%

5970 Parent Activity Fund 1,915 - 1,915 0%

464,839 529 464,310 0%

TRAINING AWARDDept 236 Training expenses 41,851 650 41,201 2%

6000 Indirect 160,118 443 159,675 0.3%

TOTAL EXPENDITURES 2,203,446$ 5,977$ 2,197,469$ 0.3%

Budget Amount

Remaining % YTD Spent

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Community Action Partnership of San Luis Obispo County, Inc.Monterey Early Head Start Startup 237 YTD Actuals by Categories - FYE 6/30/20


Expense thru

9/30/2019

A. PERSONNEL5020 Salaries 80,106$ 4,495$ 75,611$ 6%


5120 Health Insurance 17,463 931 16,532 5%


5140 Retirement 721 - 721 0%

28,437 1,410 27,027 5%D. EQUIPMENT

5630 Capital Purchases 392,480 - 392,480 0%E. SUPPLIES

5520 Program Supplies 231,963 10,343 221,620 4%

5522 IT Supplies 104,004 - 104,004 0%

335,967 10,343 325,624 3%F. CONTRACTUAL

5290 Consultants 1,021 1,021 0%

1,021 - 1,021 0%H. OTHER

5322 Monitoring - 2,727 (2,727) -

5450 Facility Repairs & Maint 258,949 258,949 0%

5620 Leasehold Improvements 332,381 332,381 0%

5905 Recruitment - 760 (760) -

591,330 3,487 587,843 1%

6000 Indirect 56,901 1,579 55,322 3%


Budget Amount


of 64

Community Action Partnership of San Luis Obispo County, Inc.Monterey Head Start 230 YTD Actuals by Categories - FYE 6/30/20


Expense thru

9/30/2019

A. PERSONNEL5020 Salaries 1,498,287$ 4,806$ 1,493,481$ 0%


5120 Health Insurance 326,390 326,390 0%


5140 Retirement 12,282 12,282 0%

531,108 462 530,646 0%C. OUT OF COUNTY TRAVEL

5320 Out of County Travel - - - -D. EQUIPMENT

5630 Capital Purchases 24,000 24,000 0%E. SUPPLIES

5510 Office Supplies 1,836 66 1,770 4%

5520 Program Supplies 35,740 43 35,697 0%

5521 Program Supplies FCC 17,640 17,640 0%

5522 IT Supplies 21,978 21,978 0%

5540 Food Supplies 3,468 557 2,911 16%

5920 Copy Charges 1,102 1,102 0%

5935 Postage 2,162 2,162 0% 83,926 666 83,260 1%

F. CONTRACTUAL5220 Legal 340 340 0%5290 Consultants 22,797 757 22,040 3%

23,137 757 22,380 3%H. OTHER

5150 Employee Benefits 1,547 1,547 0%

5240 Provider Payments 290,997 290,997 0%

5310 Local Mileage 1,844 31 1,813 2%

5322 Monitoring 2,244 2,408 (164) 107%

5330 Vehicle Maintenance 8,868 8,868 0%

5410 Rent 89,348 4 89,344 0%

5420 Utilities 19,535 250 19,285 1%

5440 Janitorial 5,141 5,141 0%

5450 Facility Repairs & Maint 10,771 10,771 0%

5640 Equip Repair & Maint 8,486 8,486 0%

5720 Liability Insurance 21,277 21,277 0%

5905 Recruitment 4,712 1,953 2,759 41%

5911 Service Fees 9,588 9,588 0%

5940 Printing 2,570 2,570 0%

5945 Dues & Subscriptions 1,836 1,836 0%

5950 Telephone 7,458 7,458 0%

5955 Training - - - -

5965 Medical/Dental Supplies 1,836 967 869 53%

5970 Parent Activity Fund 3,335 3,335 0%

491,393 5,613 485,780 1%

TRAINING AWARDDept 232 Training expenses 28,000 5,462 22,538 20%

6000 Indirect 210,229 1,421 209,245 0%


Budget Amount


of 64

Community Action Partnership of San Luis Obispo County, Inc.Monterey Head Start Startup 233 YTD Actuals by Categories - FYE 6/30/20


Expense thru

9/30/2019

A. PERSONNEL5020 Salaries 97,907$ 74,491$ 23,416$ 76%

B. FRINGE5110 Payroll Taxes 8,714 5,590 3,124 64%

5120 Health Insurance 21,344 1,396 19,948 7%


5140 Retirement 881 - 881 0%

34,758 7,207 27,551 21%

C. OUT OF COUNTY TRAVEL5320 Out of County Travel - - 0 -

D. EQUIPMENT5630 Capital Purchases 574,586 - 574,586 0%

E. SUPPLIES5520 Program Supplies 234,337 109,856 124,481 47%

5522 IT Supplies 105,068 1,152 103,916 1%

339,405 111,008 228,397 33%F. CONTRACTUAL

5290 Consultants 1,979 2,755 (776) 139%

1,979 2,755 (776) 139%H. OTHER

5322 Monitoring - 15,920 (15,920) -

5330 Vehicle Maintenance - 456 (456) -

5450 Facility Repairs & Maint 502,051 8,139 493,913 2%


5905 Recruitment - 8,269 (8,269) -

1,146,470 32,784 1,113,686 3%

6000 Indirect 77,545 18,260 59,285 24%


Budget Amount


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MIGRANT AND SEASONAL HEAD START PROGRAM

Program Director Yvette Sanchez-Fuentes

Deputy Director Flora Chacon

PROGRAM INFORMATION SUMMARY

Base Grant (MSHS and MSEHS)

Cumulative Enrollment: 1,346; Total Funded Enrollment: 2,146

Current Enrollment: 1,311

Note: MSHS enrollment is a cumulative number from 9/1

EHS-CC Partnership Grant

Cumulative Enrollment: 271; Total Funded Enrollment: 348

Current Enrollment: 265

Note: MSHS enrollment is a cumulative number from 9/1

EHS-CC Partnership Expansion Grant



EHS-CC Partnership III Grant



Disabilities Enrollment through October 31, 2019

Grant IEP/IFSP Children % of Funded

Enrollment

Base IFSP 28 3.9%

Base IEP 36

Partnership IFSP 15 5.7%

Partnership IEP 5

Expansion IFSP 2 3.4%

Expansion IEP 1

3rd Partnership IFSP 6 8.6%

3rd Partnership IEP 0

Totals: 93 4.3%

PROGRAM UPDATE

MSHS Program Director

I would like to congratulate all the counties that participated through their local QRIS and commend their staff

that excelled during their observations. While some scores are yet to be finalized, the majority of the site

received a 4 star rating continuing to exhibit quality practices. It is with great pleasure to announce Milagro

and Buenaventura in Kern County as premiere sites that received a 5 star rating. Their commitment and

excellence was exhibited and the MSHS program celebrates their grand accomplishment!

I attended the 2019 National Migrant & Seasonal Head Start Association’s Parent Conference and Board of Director’s meeting in October. The emphasis during the conference evolved around parent’s rights and advocacy for their children upon entering public school systems. The information relayed benefited the

families we serve and empowered parents to advocate for their children’s education.

of 64

Monterey County had the pleasure of attending FrogStreet’s Kickoff event tailored toward CAPSLO’s Monterey

sites as they will lead the way in using this new curriculum. Staff in attendance engaged in a hands on training

that included a musical act by Greg and Steve. The comprehensive components of the curriculum were

highlighted as well as materials available to explore. We look forward to this new adventure!

Program Options and Staff

The Migrant and Seasonal Head Start season has wrapped up its usual season through the end of this month.

Some centers that are braided with State funded programs will extend services through the month of

November. Additional, Ventura County has commenced their usual start of the season in October and is

actively recruiting and enrollment vastly increasing.

MSHS POLICY COUNCIL UPDATE

A regular Policy Council Meeting was held on October 10th to present monthly reports and communication to

all counties representatives.

The following executive committee members were present.

President Blanca Arroyo representing Monterey County

Vice-President Angeles Bustamante representing San Joaquin County

Treasurer Gilberto Rivera representing Fresno County

Sergeant at Arms Veronica Verduzco representing Orange County

of 64

COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.MIGRANT AND SEASONAL HEAD START2019-2020 ENROLLMENT

DEPT CENTER BUDGETED ENROLLMENT

ACTUAL DAILY

ENROLL %675 NORTH MONTEREY COUNTY

La Paz (Gonzales) 40 31 78%Primavera (Chualar) 32 27 84%San Jerardo (Salinas) 56 43 77%

128 101 79%670 SOUTH MONTEREY/SAN BENITO COUNTIES

Alegria (King City) 36 33 92%Little Angels 40 30 75%Santa Lucia 28 24 86%Soledad (Soledad) 36 38 106%Valle Verde (Greenfield) 76 65 86%

216 190 88%640 SLO/SANTA BARBARA COUNTIES

Bonita (Guadalupe) 28 16 57%Las Vinas (Shandon) 20 - 0%Las Flores (Lompoc) 36 19 53%Pasitos (Santa Maria) 36 27 75%Riverview (Capacity 16 Preschoolers) 17 6 35%William "Bill" Castellanos (Nipomo) 36 16 44%

173 84 49%645 VENTURA COUNTY

Buena Ventura (Oxnard) 36 - 0%Encanto (Oxnard) 36 - 0%Linda Vista (Fillmore) 36 34 94%

108 34 31%660 Orange COUNTY660 El Jardin 28 - 0%

28 - 0%682 NORTH KERN COUNTY

Glenwood (Delano) 80 66 83%Las Mariposas (Delano) 16 15 94%

96 81 84%680 SOUTH KERN COUNTY

Buena Vista (Lamont) 20 20 100%Milagro (Arvin) 40 32 80%Las Rosas (Wasco) 36 35 97%

96 87 91%681 FRESNO COUNTY

Kerman 38 31 82%38 31 82%

665 SAN JOAQUIN COUNTYAdelita (Lodi) 40 7 18%Artesi IIA (French Camp) 32 15 47%Artesi III (French Camp) 20 13 65%

92 35 38%TOTAL CENTER 975 643 66%

September 2019 Child Counts

of 64

DEPT FCC BUDGETED ENROLLMENT

ACTUAL DAILY

ENROLL %675 NORTH MONTEREY COUNTY675 FCC - N MONT 2 30 32 107%675 FCC - N MONT 3 30 25 83%675 FCC - N MONT 4 30 24 80%675 FCC - N MONT 5 30 27 90%

120 108 90%670 SOUTH MONTEREY/SAN BENITO COUNTIES670 FCC - S MONT 2 30 28 93%670 FCC - S MONT 3 30 21 70%670 San Benito 30 19 63%

90 68 76%640 SLO/SANTA BARBARA COUNTIES640 SLO/SB (SB/SLO) 30 20 67%

30 20 67%645 VENTURA COUNTY645 Ventura (Oxnard/Fillmore) 40 0%

40 - 0%660 Orange COUNTY660 ORANGE COUNTY 0 1

0 1 682 NORTH KERN COUNTY682 No Kern (Kern 3) 42 15 36%682 No Kern (Kern 4) 30 36 120%682 No Kern (Kern 7) 0 - 682 Fresno B 48 9 19%

120 60 50%680 SOUTH KERN COUNTY680 So Kern (Kern 1) 45 34 76%680 So Kern (Kern 2) 45 34 76%

90 68 71%TOTAL FCC 490 325 66%

MSHS TOTALS 1,465 968 66%

519 - 0%1,984 968 49%

DelegateMSHS TOTALS W/ DELEGATE

of 64

updated 10/23/19

Budget Actual Expense thru September

2019 Variance % Spent

A. PERSONNEL

5020 Program Salaries 9,486,907$ 909,909$ $8,576,998 10%B. FRINGE

5110 PR Taxes 887,536 72,254 815,282 8%

5120 Health Insurance 2,636,468 309,216 2,327,252 12%5130 Workers' Compensation 389,771 34,903 354,868 9%5140 Retirement 303,581 303,581 0%

4,217,356 416,374 3,800,982 10%C. OUT OF COUNTY TRAVEL

5320 Out of County Travel 48,669 1,288 47,381 3%D. EQUIPMENT

5630 Capital Purchases 159,620 159,620 0%E. SUPPLIES

5510 Office Supplies 9,300 390 8,910 4%5520 Program Supplies 412,997 21,719 391,278 5%

5521 Program Supplies Other 106,722 9,051 97,671 8%

5522 Program Supplies IT 134,883 2,809 132,074 2%5540 Food Supplies 9,900 282 9,618 3%5920 Copy Charges 5,580 - 5,580 0%5935 Postage 39,600 1,612 37,988 4%

718,982 35,863 683,119 5%F. CONTRACTUAL

5995 Delegate Agency 4,551,614 428,629 4,122,985 9%

4,551,614 428,629 4,122,985 9%H. OTHER

5150 Employee Health & Welfare 12,825 125 12,700 1%5220 Legal 4,975 4,975 0%

5240 Provider Payments 2,315,755 264,631 2,051,124 11%

5290 Consultants 166,327 1,618 164,709 1%5310 Local Mileage 2,480 99 2,381 4%5322 Program Monitoring 20,250 1,081 19,169 5%5330 Vehicle Maint Expense 156,780 17,851 138,929 11%5351 Pupil Transportation 173,456 13,810 159,646 8%5410 Rent 546,968 41,368 505,600 8%5411 Mortgage Payments 16,067 1,607 14,460 10%5420 Utilities 266,976 21,953 245,023 8%5440 Janitorial 84,240 5,696 78,544 7%

5450 Repairs for Centers 371,003 28,336 342,667 8%5620 Leasehold Improvements 118,104 118,104 0%5640 Equipment Repairs & Maint 54,432 4,118 50,314 8%5720 Liability Insurance 171,482 171,482 0%5905 Recruitment 48,590 761 47,829 2%5911 Service Fees 84,000 7,975 76,025 9%5940 Printing 9,912 149 9,763 2%5945 Subscriptions 23,100 23,100 0%5950 Telephone 67,536 3,177 64,359 5%5955 Training 14,050 1,000 13,050 7%5965 Medical & Dental Exams 28,143 443 27,700 2%5970 Parent Activity Fund 77,953 2,069 75,885 3%5991 Laundry 760 137 623 18%

4,836,164 418,002 4,418,163 9%

6000 Indirect 1,535,198 142,515 1,392,683 9%

OPERATING BUDGET 25,554,510 2,352,579 23,201,932 9%

TRAINING AWARDDept 615 Training expenses 235,349 8,156 227,193 3%TOTAL EXPENDITURES 25,789,859$ 2,360,735$ 23,429,125$ 9%

Based on Budget

Based on Spending

In-Kind Needed 9% 2,757,946$ 233,479$

In-kind Collected 9/30/19 (272,351) (272,351) *estimated

State & First 5 In-kind (97,608) (97,608) Amount Under(Over) 2,387,988$ (136,479)$ % Collected based upon spending at 9/30 14%

Actual Cost per Child at 9/30/19 1,996$

Budgeted Cost per Child 14,497$

Community Action Partnership of San Luis Obispo County, Inc.MSHS Funding - Contract # 90CM9821-05YTD Actuals by Categories - FYE 8/31/20

of 64


MSEHS Early Supplemental Funding

YTO Actuals by Categories - FYE 8/31/20UDdated 10/22/19

ExpensedS%

Budget thru VarianceSpent

Notes

SeD 19

A. PERSONNEL

5020 Program Salaries $ 698,895 $ 79,141 619,754 11%

B. FRINGE

5110 PR Taxes 64,618 6,033 58,585 9%

5120 Health Insurance 180,937 20,975 159,962 12%

5130 Workers' Compensation 30,645 2,440 28,205 8%

5140 Retirement 14,076 1,650 12,426 12%

290,276 31,098 259,178 11%


5320 Out of County Travel 1,226 1,226 0%

E. SUPPLIES

5510 Office Supplies 564 564 0%

5520 Program Supplies 30,348 1,623 28,725 5%

5521 Program Supplies Other 34,256 529 33,727 2%

5522 Program Supplies IT 20,162 288 19,874 1%

5540 Food Supplies 800 26 774 3%

5935 Postage 1,200 30 1,170 3%

87,330 2,496 84,834 3%

H. OTHER

5150 Employee Health & Welfare 500 3 497 1%

5240 Provider Payments 591,577 61,325 530,253 10%

5290 Consultants 5,960 37 5,923 1%

5310 Local Mileage 232 232 0%

5322 Monitoring 250 250 0%

5330 Vehicle Maint Exp 6,840 432 6,408 6%

5351 Pupil Transportation 640 640 0%

5410 Rent 47,883 3,931 43,953 8%

5420 Utilities 20,400 1,835 18,565 9%

5440 Janitorial 4,800 82 4,718 2%

5450 Repairs for Centers 21,000 876 20,124 4%


5640 Equip Repair & Maint 6,960 882 6,078 13%

5720 Liability Insurance 12,540 12,540 0%

5905 Advertising & Recruiting 1,600 1,600 0%

5911 Service Fees 3,584 479 3,105 13%

5940 Printing 1,200 1,200 0%

5945 Dues & Subscriptions 2,100 2,100 0%

5950 Telephone 2,280 61 2,219 3%

5955 Training 250 250 0%

5965 Medical & Dental Exams 3,750 3,750 0%

5970 Parent Activity Fund 4,570 200 4,370 4%

745,051 70,143 674,908 9%

6000 Indirect 145,332 14,630 130,702 10%

OPERATING BUDGET 1,968,110 197,508 1,770,602 10%

TRAINING AWARD

Dept 686 Training expenses 45,242 1,331 43,911 3%

TOTAL EXPENDITURES $ 2,013,352 $ 198,840 $ 1,814,512 10%

$ 1,227 Actual Cost per Child at 9/30


of 64


MIGRANT AND SEASONAL EARLY SUPPLEMENTAL HEAD START

2019 - 2020 ENROLLMENT

September 2019

Child CountsutsonlihdYUTRPONMLIGFEDCBA

ACTUALBUDGETED DAILY

DEPT CENTER ENROLLMENT ENROLL %

685 Little Angels (King City) 16 8 50%

Glenwood (Delano) 16 14 88%

Milagro (Arvin) 8 8 100%

Buena Vista (Lamont) 8 5 63%

CENTERS TOTAL 48 35 73%

BUDGETED ACTUALDEPT CENTER ENROLLMENT ENROLL %

685 FCC - SANTA MARIA 35 18 51%

FCC - S MONT 1 29 27 93%

FCC - N MONT 1 29 28 97%

FCCS TOTAL 93 73 78%

PREGNANT MOTHERS

MSHS SUPPLEMENTAL

TOTALdS

21 131 62% 1

1621 121 1 75% 1

of 64


MSEHS 1st Partnership Funding - ContractdS# 90HMOOO019

YTD Actuals by Categories - FYE 8/31/20

UDdated 10/22/2019

Expense%

Budget thru Sep VarianceSpent

Notes

2020A. PERSONNEL

5020 Program Salaries $ 1,791,544 $ 152,336 $ 1,639,208 9%B. FRINGE

5110 PR Taxes 161,851 11,810 150,041 7%

5120 Health Insurance 425,138 35,674 389,464 8%5130 Workers' Compensation 71,096 5,653 65,443 8%5140 Retirement 36,072 4,250 31,822 12%

694,157 57,386 636,771 8%


5320 Out of County Travel 4,977 290 4,687 6%

E. SUPPLIES

5510 Office Supplies 3,500 3,500 0%5520 Program Supplies 48,898 1,571 47,327 3%5521 Program Supplies Other 97,210 3,919 93,291 4%5522 Program Supplies IT 24,985 1,860 23,125 7%

5540 Food Supplies 1,440 35 1,405 2%5920 Copy Charges 160 160 0%5935 Postage 6,720 219 6,501 3%

182,913 7,604 175,309 4%

H.OTHER

5150 Employee Benefits 4,320 2 4,318 0%

5240 Provider Payments 1,862,607 159,738 1,702,869 9%

5290 Consultants 16,008 112 15,896 1%

5310 Local Mileage 870 2 868 0%

5322 Program Monitoring 10,450 653 9,797 6%

5330 Vehicle Maint Expense 16,500 2,334 14,166 14%5410 Rent 91,383 7,868 83,515 9%5420 Utilities 15,840 3,179 12,661 20%5440 Janitorial 8,640 170 8,470 2%

5450 Repairs for Centers 38,976 3,673 35,303 9%

5620 Leasehold Improvements 2,052 2,052 0%5640 Equipment Repairs & Maint 8,640 1,041 7,599 12%

5720 Liability Insurance 15,758 15,758 0%5905 Recruitment 4,800 8 4,792 0%

5911 Service Fees 6,240 761 5,479 12%

5940 Printing 4,800 45 4,755 1%5945 Subscriptions 5,400 5,400 0%5950 Telephone 11,376 697 10,679 6%

5955 Training 1,000 1,000 0%5965 Medical & Dental Exams 6,264 91 6,173 1%

5970 Parent Activity Fund 15,726 483 15,243 3%

2,147,650 180,855 1,966,795 8%

6000 Indirect 385535 31,878 353,657 8%OPERATING BUDGET 5,206,776 430,349 4,776,427 8%

TRAINING AWARD

Dept 625 Training expenses 121,247 1,114 120,133 1%TOTAL EXPENDITURES $ 5,328,023 $ 431,463 $ 4,896,560 8%

In-Kind Needed $In-Kind Collected 9/30 Est.

State In-Kind 9/30 i-----'-'-'::.c.=...:..=.LII--_....>.-...~__'_'

Amount Under(Over) 9/30 ,-,-$ __ "":""'___J ,-,-$ _"":""'_"":""'_---'.J

Actual Cost per Child at 9/30$ 1,240

Budgeted Cost per Child

$ 15,310

of 64


MIGRANT AND SEASONAL EARLY HEAD START PARTNERSHIP 1


September 2019

Child Counts

ACTUAL

BUDGETED DAILY

DEPT CENTER ENROLLMENT ENROLLdS %620 Little Angels (King City) 8 7 88%

622 Artesi liB (French Camp) 34 16 47%

Artesi III (French Camp) 48 26 54%

Adelita (Lodi) 26 16 62%

CENTERS TOTAL 116 65 56%

FCCACTUAL

BUDGETED DAILY

DEPT CENTER ENROLLMENT ENROLL %

620 FCC - N MONT 6 36 36 100%

San Benito (Hollister/Salinas) 36 33 92%

Orange (Orange) 40 27 68%

Fresno (Fresno A) 40 34 85%

Fresno (Fresno C) 25 23 92%

Santa Maria 10 9 90%

Kern 5 (Arvin/Bakersfield) 45 37 82%

FCCS TOTAL 232 199 86%

3481 2641 76% 1MSEHS EXP PART TOTAL

of 64


MSEHS Partnership 2nd Round - ContractdS# 90HMOOO010

YTD Actuals by Categories - 8/31/20Updated 10/22119

Expense%

Budget thru VarianceSpent

Notes

SeD 19

A. PERSONNELutsonlihdYUTRPONMLIGFEDCBA5020 Program Salaries $ 360,824 35,616 325,208 10%

B. FRINGE5110 PR Taxes 32,868 2,861 30,007 9%5120 Health Insurance 88,985 5,615 83,370 6%5130 Workers' Compensation 15,545 1,010 14,535 6%

5140 Retirement 6,989 290 6,699 4%

144,387 9,776 134,611 7%


5320 Out of County Travel 2,510 2,510 0%E. SUPPLIES

5510 Office Supplies 300 300 0%5520 Program Supplies 12,487 84 12,403 1%5521 Program Supplies Other 24,325 2,787 21,538 11%5522 Program Supplies IT 8,551 47 8,504 1%5540 Food Supplies 500 15 485 3%5935 Postage 1,800 61 1,739 3%

47,963 2,994 44,969 6%

F. CONTRACTUAL

5995 DelegateAgency 297,187 4,000 293,187 1%

297,187 4,000 293,187 1%

H. OTHER

5150 Employee Health & Welfare 605 605 0%5240 Provider Payments 556,685 56,926 499,759 10%5290 Consultants 5,445 5,445 0%5310 Local Mileage 87 87 0%5322 Monitoring 2,976 53 2,923 2%5330 Vehicle Maint Exp 2,640 571 2,069 22%5351 Pupil Transportation 400 400 0%5410 Rent 25,902 2,050 23,852 8%5420 Utilities 3,600 406 3,194 11%5440 Janitorial 2,400 3 2,397 0%5450 Repairs for Centers 7,440 784 6,656 11%5640 Equip Repair & Maint 2,832 74 2,758 3%5720 Liability Insurance 2,681 2,681 0%5905 Advertising & Recruiting 1,045 1,045 0%5911 Service Fees 1,375 278 1,097 20%5940 Printing 500 500 0%5945 Dues & Subscriptions 2,400 2,400 0%5950 Telephone 1,560 32 1,528 2%5955 Training 250 250 0%5965 Medical & Dental Exams 2,666 2,666 0%5970 Parent Activity Fund 2,310 156 2154 7%

625,799 61,333 564,466 10%

6000 Indirect 94,519 8,778 85,741 9%OPERATING BUDGET 1,573,189 122,497 1,450,692 8%

TRAINING AWARD

Dept 629 Training Expenses 30,551 12 30,539 0%

TOTAL EXPENDITURES 1,603,740 $ 122,508 $ 1,481,232 8%

u laet ioen Ina

In-Kind Needed $ 102,366 $ 7,820 Actual Cost peIn-Kind Collected 9/30 Est. (10,000) (10,000) $ 1,056

Del. Collected In-Kind 9/30 Est (2,500) (2,500) Budgeted Cos

Amount Under(Over) 9/30 $ 89,866 $ (4,680) $ 13,825

Based on

B d

Based on

S d·r Child at 9/30

t per Child

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MIGRANT AND SEASONAL EARLY HEAD START 2ND EXPANSION PARTNERSHIP

2019-2020 ENROLLMENTSeptember 2019utsonlihdYUTRPONMLIGFEDCBA

ChildCountsACTUAL

BUDGETED DAILYDEPT CENTER/FCC ENROLLMENT ENROLL %

628 FCC - S MONT 4 40 40 100%

FCC - KERN 6 30 29 97%

Santa Lucia 16dS 8 50%

Delegate - CAPMC 30

MSEHS 2ND EXP PART TOTALS 116 77 66%

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A. PERSONNEL

5020 Program Salaries

B. FRINGE

5110 PRTaxes

5120 Health Insurance

5130 Workers' Compensation

5140 Retirement


5320 Out of County Travel

E. SUPPLIES

5510 Office Supplies

5520 Program Supplies5521 Program Supplies Other

5522 Program Supplies IT5540 Food Supplies

5935 Postage

H. OTHER

5150 Employee Health & Welfare

5240 Provider Payments

5290 Consultants5310 Local Mileage5322 Monitoring

5330 Vehicle Maint Exp

5410 Rent

5420 Utilities

5440 Janitorial5450 Repairs for Centers

5640 Equip Repair & Maint

5720 Liability Insurance

5905 Advertising & Recruiting5911 Service Fees

5940 Printing

5945 Dues & Subscriptions

5950 Telephone5955 Training

5965 Medical & Dental Exams

5970 Parent Activity Fund

6000 Indirect

OPERATING BUDGET

TRAINING AWARD

Dept 627 Training Expenses

START-UP AWARD

Dept 621 Start-Up

TOTAL EXPENDITURES


MSEHS Partnership 3rd Round - ContractdS# 90HM000011-01

YTD Actuals by Categories - 2/29/20

Budget

$ 234,422

20,514

47,944

9,340

4,685

82,483

2,208

300

2,60016,900

6,300500

2,100

28,700

495

528,520

2,47582

1,488

2,640

15,980

3,840

1,6924,800

2,400

2,461

1,1551,650

475

2,400

1,560250

2,100

1,650

578,113

74,074

1,000,000

25,000

Expensethru

SeD 19

84,239 $

6,352

10,139

1,193

265

17,949

95

2,42611,739

327251

136

14,972

164,529

342

61

1,143

4,018

549

361,265

31

3,564

101

138

569

447

417

177,210

23,550

317,920

17,044

28,212

363,176 $

Based on

Budaet SDendina

In-Kind Needed $ 65,426 $ 23,181

In-Kind Collected 9/30 Est. (49,064) (49,064)

Amount Under(Over) 9/30 $ 16,362 $ (25,882)

ETCTotal

Expense

115,160 $ 199,398

8,810 15,162

23,976 34,116

3,938 5,131

2,494 2,759

39,218 57,167

2,208 2,208

125 220

1,300 3,7266,900 18,639

5,300 5,627300 551

450 586

14,375 29,347

300 300

180,839 345,368

1,900 2,242

1,400 1,461

1,450 2,593

10,500 14,518

1,300 1,849

1,350 1,3863,475 4,740

2,200 2,231

2,461 2,461

1,000 4,564250 250

350 451

2,000 2,138

900 1,469250 250

1,600 2,047

1,100 1,517

214,625 391,836

30,847 54,397

416,433 734,353

7,956 25,000

Uodated 10/22119

Variance% Notes

Spent

35,024 85% Late Start.

5,352 74%

13,828 71%

4,209 55%

1,926 59%

25,316 69%

0 100%

80 73%

(1,126) 143% Additionalsuppliesrequired(1,739) 110% t

673 89%(51) 110% AdditionalMeetings.

1,514 28%

(647) 102%

195 61%

183,152 65%

233 91%82 0%27 98%

47 98%

1,462 91%

1,991 48%

306 82%60 99%

169 93%

0 100%

(3,409) 395%1,400 15%

24 95%

262 89%

91 94%0 100%

53 97%

133 92%

186,278 68%

19,677 73%

265,647 73%

Under Enrollment.

Familyrecruitment.

100%

222,000 79%147,788 176,000

75%1,247,000 $

Based on

572,177 $ 935,353 $46,000

311,647

Actual Cost per Child at 9/30$ 13,362

Budgeted Cost per Child

$ 17,814

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MIGRANT AND SEASONAL EARLY HEAD START 3RD EXPANSION PARTNERSHIP


July 2019 Child

Counts

August 2019 Child

Counts

September 2019

Child Counts

ACTUAL ACTUAL ACTUAL

BUDGETED DAILY DAILY DAILY

DEPT CENTER/FCC ENROLLMENT ENROLL "10 ENROLL "10 ENROLL "10

626 IFCC - 3P- North Kern 35 23 66% 24 69% 29 83%

FCC - 3P- Venutra 35 28 80% 35 100% 34 97%

MSEHS 3ND PART TOTALS 70 51 73"10 59 84"10 63 90"10

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STATE CHILD DEVELOPMENT PROGRAMS

Division Director Yvette Sanchez-Fuentes

STATE CHILD DEVELOPMENT PROGRAMS

PROGRAM INFORMATION SUMMARY THROUGH OCTOBER 31, 2019

Enrollment

Program Budgeted

Enrollment

Current

Enrollment %

State Migrant Program (CMIG 5011) 84 80 95%

State Migrant Program (CMIG 5012) 319 224 70%

California State Preschool Program (CSPP) 696 603 87%

General Child Care & Dev. Prog. (CCTR) 162 122 75%

Program Totals: 1,261 1,029 82%

Center Report: Step by Step Head Start

Submitted by Center Supervisor Ruby Alcantar

We continue working on meeting deadlines on health checks, height measurements, and weight

measurements. Our teachers are working on DRDPs (Desired Results Developmental Profile), taking pictures of

the children, and conducting observations. We are also working on our ITERS (Infant/Toddler Environment

Rating Scale) assessments.

We had our parent meeting on October 16. Lourdes Vega from Dignity Health spoke to our parents about

healthy eating habits and reading food labels.

In Classroom A, we are working on gross motor skills, including lots of tummy time, floor time, accessing the

pull-up bar, and using all types of push toys. We are also working on self-feeding, including using a cup and

utensils at all mealtimes. In Classroom B, we are working on self-help skills such as handwashing, tooth

brushing, and using utensils. We are also exploring new materials that are upon us this season, including

pumpkins, gourds, and a multitude of fall-colored leaves.

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2019October / Octubre

DESAYUNO/BREAKFAST

ALMUERZO/LUNCH

BOCADILLO/SNACK

ADA Attendance NIÑO/CHILD NIÑO/CHILD NIÑO/CHILD

Alegria (King City) 29 550 538 530 369

Bonita (Guadalupe) 15 342 341 335 207

Buena Ventura (Oxnard)Buena Vista (Lamont) 21 394 386 392 318

Encanto (Oxnard)Glenwood - Inf/TodGlenwood - Pre braided 61 1152 1148 1149 1086

Kerman Full Day-A 29 666 643 652 622

La Paz (Gonzales) 27 561 556 556 506

Las Flores (Lompoc) 17 319 307 318 246

Las Mariposas - Inf/Tod Las Mariposas - Pre braided 6 107 105 107 80

Las Rosas (Wasco) 31 582 582 582 548

Linda Vista (Fillmore) 32 63 63 62 53

Little Angels - Pre 28 529 527 517 417

Milagro (Arvin) 28 525 520 521 487

Pasitos (Santa Maria) 24 544 542 534 448

Primavera (Chualar) 25 470 460 467 417

Riverview (Guadalupe) 6 120 119 118 98

San Jerardo (Salinas) 39 847 823 820 756

Santa Lucia 20 431 431 431 423

Soledad 35 659 653 656 559

Valle Verde (Greenfield) 59 1291 1289 1278 1116

Willian "Bill" Castellanos Childcare 15 333 330 331 272

547 10485 10363 10356 9028

Glenwood - Toddlers 13 246 246 244 224

Las Mariposas - ToddlersLittle Angels - Toddlers 8 137 137 136 123

Milagro - Toddlers 7 131 131 131 129

28 514 514 511 476

Adelita (Lodi) 19 425 406 411 417

Artesi II (French Camp) 14 307 266 301 302

Artesi III (French Camp) 25 563 560 560 561

Little Angels - PI - Infants 8 155 155 155 145

Santa Lucia - Toddlers 12 255 255 254 226

78 1705 1642 1681 1651* teachers meals not included in these numbers.*comidas de las maestras no están incluidas en estos números.

PROGRAM/ BREAKFAST LUNCH SNACKCENTER Child Child Child

35 757 721 741 558

27 463 461 442 331

14 295 292 293 212

14 272 254 270 136

33 721 706 709 390

22 471 469 465 153

13 273 266 266 177

32 667 652 647 383

AtascaderoCambria C.W.R.Cuesta Five CitiesNipomoOceano - BraidedPaso Robles

HEAD START:

Numero de comidas servidas/Number of Meals Served

MSHS CENTROS/CENTERS

MSHS TOTALS:MSEHS Supplemental

MSEHS TOTALS:MSEHS - Partnership w/ CMIG

MSEHS PARTNERSHIP TOTALS:

ADA Attendance Meal Count

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19 405 379 401 197

HS TOTALS: 209 4,324 4,200 4,234 2,537

Boys & Girls Club 33 721 669 685 603

Midland 35 735 725 691 360

Nuevo 31 651 639 641

Ramona 51 1064 1052 1053 683

San Diego HS TOTALS: 150 3,171 3,085 3,070 1,646

Hillside Village EHS 15 303 294 303 269

Ramona EHS 9 170 164 162 118

24 473 458 465 387

Cuesta - infant room 4 70 61 69 57

Georgia Brown EHS 13 283 282 280 181

14 288 265 281 302

Sunnyside EHS 7 151 143 151 139

38 792 751 781 679

Cambria EHS 8 156 156 147 116

Cuesta - Toddler collaboration 4 60 60 60 59

SLO Early Education & Child Care 8 168 159 167 138

Paso Robles - Toddler - CCTR braided 7 133 117 123 101

Ruben J. Blunt CDC - Toddler 6 112 111 108 75

Sunset CDC - Infant/Toddler 16 342 336 340 247

Tierra Serena - Inf/Tod CMIG braided 3 57 56 54 53

Tierra Serena - Inf/Tod CCTR braided 18 396 387 383 343

70 1,424 1,382 1,382 1,132

EARLY HEAD START:

Step by Step (Lopez HS-AG)

EHS - TOTALS:EHS - Partnership expansion

EHS Partnership TOTALS:

SD EHS TOTALS:

Sunnyside

SAN DIEGO HEAD START:

SAN DIEGO EARLY HEAD START:

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ADULT DAY SERVICES

Program Manager Mara Whitten

Adult Day Center

Current enrollment at the Center: 29

Daily average: 14

Hours of services provided: 1,752

Days of service: 23

Number of meals served: 328

In honor of Alzheimer’s awareness month, the Adult Day Center participated in the annual walk hosted by the

Alzheimer’s Association. We also had the privilege of being featured on the popular radio show, Central Coast Voices. And lastly, the Paso Robles Magazine highlighted the Adult Day Center in the November edition.

Bringing awareness to the needs of older adults and to Alzheimer’s disease enables families to find support and resources in the community.

This month eight Cal Poly students from the Nutrition in Aging class

spent time with the clients at the Adult Day Center. Cal Poly Motto,

Learn by Doing encourages students to participate in community

services in their field of study. Students at the Adult Day Center

were given the opportunity to learn about the nutritional needs of

older adults and spent time interacting with the clients.

Success story:

This month we welcomed our newest member, Alex, to the “Club”. Alex and his wife recently moved from out of state to live closer to their children after he suffered a traumatic brain injury. His doctor recommended that

Alex attend the Adult Day Center as part of his treatment plan to help heal his brain and help maintain social

and cognitive abilities. Alex often gets frustrated with his limited abilities, but finds joy in helping other clients

at the “Club”. Feeling that he is making a difference in the lives of his fellow friends has given Alex a boost in his self esteem and he looks forward to attending the program where he feels he is making an impact.

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ENERGY DEPARTMENT Program Director Jim McNamara

Utility Assistance

CAPSLO provided utility assistance to 1,169 households and 3,450 individuals in the first 10 months of 2019. Of

those assisted, 65% of the households had elderly, 61% disabled and 31% children aged 5 or under. A total of

$403,696 in payments have been made towards household utility expenses in San Luis Obispo County. There is

a balance of $74,723 in 2019 funds available. In addition, 2020 funds are now available as well to assist with

critical utility bill payments for the final two months of this year. Energy currently has plenty of funds available

to assist needy households with their gas, electric or propane bills as we head into the heating season. Please

refer to the income guideline table below for utility assistance eligibility.

Please refer to the CAPSLO website for expanded income guidelines and information on how to apply.

LIHEAP Weatherization

Energy completed weatherization work on a 22-unit People’s Self Help Housing senior complex in Morro Bay in October using funds from LIHEAP Weatherization and PG&E and SoCal gas ESA Programs. All units received

duct testing and sealing, Combustion air safety testing, new thermostats, CO and smoke alarms, door

weatherstripping, ceiling fans and LED lighting fixtures and bulbs.

Staffing/Training

Energy hired three new Weatherization Installers and one Energy Outreach Specialist last month. All are

expected to come on board in November. Interviews for the Finance Specialist position will be held in

November.

Energy crews will be receiving OSHA training in November to get their OSHA 10 certificates. All new hires will

also begin their online training on energy, weatherization and workplace safety once they complete the

onboarding process.

3C-REN

As mentioned last month, CAPSLO’s bid for the Tri-County Regional Energy Network (3C-REN) was selected as

the winning proposal and the agency will be awarded a contract for this program. Our agency was the only

contractor selected for the program. Our initial contract will be in the amount of $45,900 which will be just be

for planning and development of the new program. That contract is expected to be issued the week of

November 12th. Jim has had weekly meetings with the 3C-REN team to continue with the development of the

scope and range of the new program.

Household Size Gross Monthly Income

1 $2,170.74

2 $2,838.66

3 $3,506.58

4 $4,174.50

5 $4,842.42

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FAMILY AND COMMUNITY SUPPORT SERVICES Program Director Melinda Sokolowski

Family & Community Support Services Division: reported by Melinda Sokolowski

The Family Preservation Program (FPP): FPP has seen an increase again in referrals through the fall months. We

are averaging 57 closed referrals per month vs. 45 per month last year. We have closed 226 referrals as of

November 1, 2019. We are responding to a variety of referrals within this program year and 209 referrals for

parent education, and 17 referrals for direct service items such as: beds, clothing, infant supplies. We currently

have a 38% acceptance rate, which is a lower rate from prior months. We have offered parent education

services to 125 families with children ages 0-5 years old.

Services to Foster / Resource Families and Probation referred families continues to see an increase in referrals.

We provide in-home parent education, referrals to services, and delivery of items such as beds, strollers and

car seats. We have 7 referrals for parent education and 19 for direct service items. Below is a quick overview of

the total numbers served from program year 2017-2018, 2018-2019, and 2019-2020 (through Nov 1, 2019):

2017 - 2018: (94) Families (160) children

2018 - 2019: (68) Families (86) children

2019 – 2020: (25) Families (27) children

2-1-1 Community Resource Project

By: Monica Anderson, Community Resource Specialist

October was a busy month for the 2-1-1 collaborative project. Monica was able to participate and reach out to

community members and providers at several outreach events in the North County, San Luis Obispo and the

South County. Kiana, 2-1-1 intern, was able to help out with the First 5 resource fair and had a great time

providing 2-1-1 and community resource information to attendees.

Monica participated in the following community events:

Los Osos Cares first Senior Resource Fair

First 5 Forging Links Forging Links in a Time of Fear: Connecting

Immigrant Families to Services Workshop

Atascadero State Hospital Employee Health & Safety Fair

Twin Cities Birth & Family Fair

Fiscal YearReferrals

ClosedSpecialty

Type of

ServicePath/ Source Client Response

SP 0-5 re2 PE DS One Two CW Accpt Cnslt Decln Non Othr Pend

2015-2016 Totals 633 84 453 154 528 108 342 277 13 369 96 77 118 7 0

13% 72% 24% 83% 17% 54% 44% 2% 58% 15% 12% 19% 5% 0%

2016-2017 Totals 648 92 382 182 573 76 421 214 12 355 96 93 140 15 0

14% 59% 28% 88% 12% 65% 33% 2% 55% 15% 14% 22% 8% 0%

2017-2018 Totals 656 74 302 96 653 57 459 227 12 356 162 57 117 7 0

11% 46% 15% 92% 8% 70% 35% 2% 54% 25% 9% 18% 7% 0%

2018-2019 Totals 530 61 254 68 496 27 361 162 17 241 93 83 106 8 4

12% 48% 13% 95% 5% 68% 31% 3% 45% 18% 16% 20% 12% 0%

2019-2020 Totals 226 30 125 31 209 17 156 59 8 86 40 35 62 0 0

13% 55% 14% 92% 8% 69% 26% 4% 38% 18% 15% 27% 0% 0%

LEGEND:

SP = Spanish speaking PE = Parent Education Accpt = Accepted Svcs

0-5 = Child <6-years-old in the home DS = Direct Services (beds, bedding, child safety items) Cnslt = Consultation only / referred out

re2 = Re-referred w/in 18 mos. CW = CalWORKS Decln = Declined Svcs

Non = Non-responsive

Other = Withdrawn_Ineligible

Pend = 5/10 Day Pending/Path 1 Rpts only!

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SLO Veterans Services Collaboration Veterans & Family

Information Presentations Workshop

5 Cities Hope Fright Night

Community Connection Paso Robles

Monica provided 2-1-1 training and information to the following agencies:

Captive Hearts

Better Breathers Support Group

Central Coast Adult Children of Alcoholics Intergroup

Also, in mid-October, our new part-time Community Resource Specialist, Cori Julien, began working in her new

position. Cori was working as our Family Advocate at Martha’s Place while Marivel Flores was on maternity leave. As we transition Marivel back, the two are working part-time in the position and we get to have Cori stay

on board with us. Win-win!

Financial Empowerment Program

By: Gaby Solis, Financial Resource Specialist

In the month of October the Financial Empowerment Program met with The Link’s Executive Director and data specialist, to share with them about the “Your Money, Your Goals” (YMYG) toolkit and to invite their staff to the November “Your Money, Your Goals” training that will put on by Gaby Solis, Financial Resource Specialist (FRS), and Danijela Dornan, FCSS Division Coordinator. Several advocates will be attending the training so that

they can also begin to implement the toolkit with their clients. In addition, as the Link’s staff transition to providing the financial education toolkit to their client’s, Gaby Solis, will begin accepting referrals from the Link staff. This partnership is very exciting as both program strive to help clients to achieve self-sufficiency skills and

better our communities. During this month, the Financial Resource Specialist also listened to a webinar put

together by the Consumer Financial Protection Bureau (CFPB) that went into detail on the YMYG, Focus on

Reentry companion guide. This guide focuses on the needs of people with criminal records, and this is

important as the FRS works with people who have criminal records.

The program also had the pleasure to welcome back our CFPB representative, Patty Avery, who traveled from

Indiana. Patty led an integration workshop with the managers from Homeless Services and the Veterans

divisions. The programs mapped out how the YMYG toolkit can be utilized specifically for clients in these

divisions. The most exciting news for this month though came from the Office of Child Abuse and Prevention,

who offered a one-year extension on the Economic Empowerment Program grant. This means that the

program’s contract may be extended until August 2021.

Success Story:

A couple of months ago, the FRS started to work with Lucy, a grandmother who takes care of her two

grandchildren because the children’s parents were deported to Mexico. Although Lucy was working two jobs she was struggling to make ends meet. Lucy shared that before she had her grandchildren, she would spend

without thinking about it and never prioritized savings. The FRS helped her to develop a budget and over the

last couple of months the FRS has been helping Lucy get organized and learn budgeting skills. Lucy stated

because of the program, she is less stressed then before – she shared that before the thought of buying a pizza

for her grandchildren would stress her out. Lucy also stated that she was never taught how to carry on a

budget, and although in the past she was able to survive because she would only work for herself she now has

to think about her grandchildren. FRS continues to work with Lucy as she asked for extra support from the FRS

because she was to continue to feel empowered to create a change in her finances.

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Martha’s Place

By: Cori Julien, Martha’s Place Family Advocate

Cheryl is a single mother of four-year-old twin girls and an 18 month old daughter. Cheryl has a restraining

order on the children’s bio-dad due to years of domestic violence. The bio-father also used drugs and alcohol

around the children. Cheryl and her daughters recently moved back to San Luis Obispo County after living in

South America for one year. The family moved to South America a few months after the youngest daughter,

Liberty, was born. Cheryl was referred to Martha’s Place from the children’s pediatrician.

The older of the two twins, Serenity, has had three heart surgeries, which has caused developmental delays. All

three children have had a hard transition moving back to the US and their sleep patterns have caused an

increase in aggression and tantrums.

During the 5-day assessment with the Family Advocate, the mother had a long list of needs. The mother reports

that she is waiting on SSI for Serenity and is unable to work due to Serenity’s health needs and the children being so young. Because she wasn’t working she was short on fund and needed a gas card and a hotel room for Serenity’s doctor’s appointment at UCLA on October 21st, diapers in sizes 3, 4 and 5, clothing for the children,

and assistance with childcare while Cheryl and Serenity go to UCLA for the night. The mother also needed help

with her Martha’s Place medical questionnaires and paperwork.

Later that week the Family Advocate assisted Cheryl with the application and documentation necessary for

Jack’s Helping Hand. The FA also provided clothing and diapers for all three children. The FA helped Cheryl get in touch with members of her church who were able to watch the children over night. Cheryl was able to get

her hotel room, food, and gas paid for by a generous donation from Jack’s Helping Hand. During Cheryl’s drive to and from UCLA the Family Advocate and Cheryl were able to complete the medical questionnaires and

paperwork prior to Serenity’s appointment at Martha’s Place.

After the surgery, Cheryl checked in with the Family Advocate and reported that the surgery went well and that

the child is recuperating well.

November Statistics:

82 unduplicated families served

14 new referrals received

Teen Academic Parenting Program (TAPP)

By: Mariana Gutierrez

The month of October has continued to leave our new Youth Advocate, Socorro Ramirez, very busy. Socorro

has continued to establish herself as an additional support at our SLO County high schools and collaborative

partners. Our first goal with rejuvenating the TAPP program is to reconnect with the surrounding school

districts and encourage them to see the program as an additional resource to their students. With that goal in

mind, Socorro currently is scheduled to be on-site either half-days or full days at three high schools, eventually

connecting with all SLO county high schools. The three main schools Socorro is currently stationed at are Lopez

High School (So. Co.), Pacific Beach High School (SLO), and Paso Robles High School (No. Co.)

Being there has helped the Youth Advocate connect with school staff, but primarily connect with the teens in

need of services and support on site. Our goal is to continue to establish a strong connection with our partners

and our teens.

This last month we received an additional two referrals, one being our first teen dad seeking services.

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HEALTH AND PREVENTION SERVICES

Program Director Raye Fleming

Adult Wellness and Prevention Screening, Heather Murphy, R.N., Program Coordinator

Kirsten Mulgrew, Clerk Aide

In October AWAPS saw 51 clients over 9 clinics.

A new client came to our clinic because her doctor had told her that she was “borderline” diabetes. She wanted to keep track of her blood sugar. Upon further discussion she revealed her real fears. She had just lost

her job and her health insurance. While she was still working a lump was discovered in her breast. It was

found to be benign but the last test showed it was growing and it was recommended that she see a surgeon.

Because of her circumstances she didn’t feel able to. We referred her to the CAPSLO’s Center clinic. Kayla

assured us that the clinic would work her to get her the needed resources. We called the client and gave her

this information, which gave her some hope. We are so proud of CAPSLO!

Another shout out to CAPSLO for taking care of not just our clients, but our employees. We gave 146 flu

vaccines and are still picking up a few stragglers!

Tattoo Removal, Kim Jolicoeur, Coordinator

The clinic was held on October 27th, with Dr. Aquino in attendance. There were a total of 22 clients that

participated with 52 laser treatments. Of these 22 clients, one was engaging in treatment for the first time,

one engaged in treatment while in custody of the county jail, and five individuals are currently on and

supported by the state parole department.

Kim attended five Post Release Offender Meetings (PROM), two Parole and Correction Team meetings (PACT)

and two Jail to Community meetings. Liberty Tattoo was also invited to present at the graduation of 15 sheriff

deputies that will be new to the county jail. This presentation created awareness of the presence of LTR in the

jails and procedures of community work service while incarcerated, the ability to engage in treatment and

procedures on transporting inmates to monthly clinics.

This month, Kim also was able to conduct outreach and awareness at various non-profit organizations in the

south county, which are on our community work service lists that she refers clients to. This creates awareness

and connection for both LTR and the community, as well as to develop referral contacts for employment and

reference base for clients seeking employment.

The Center for Health and Prevention

Kayla Wilburn, Director, Kellie Fernandez Outreach and enrollment Specialist

Clinical Services:

Arroyo Grande Clinic Visits: 345

San Luis Obispo Clinic Visits: 515

The Center team began October by planning our first ever Free Harvest Resource event for low income

individuals on October 19th. We were able to solidify many donations from the community that helped make

the event happen! Goodwill was able to donate six clothing racks full of a variety of clothing, 2 boxes of shoes,

as well as kids Halloween costumes. We received pumpkins from both Trader Joes and Cal Poly, and we also

were able to hand out no-cook food bags from the Food Bank. Along with free clothing and food, we were

able to have some of our community partners, (Thank you SLO county Public Health, Department of Social

Services, Five Cities Hope, Five Cities Homeless Coalition, Transitions Mental Health and Grizzly Youth

Academy) table and offer information on their services as well! A few highlights from the event include an

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unhoused individual who received information about homeless services resources and found shoes that fit just

right, and a family of six leaving with bags of food and clothing for the entire family. Overall the event was

well received and we have gained valuable insight on what we can improve for the next one.

The Center was also invited to be a resource at Cal Poly’s Period Party coordinated by ASI events. We

participated as a resource for those who had questions about birth control, stigma, and of course, questions

about how to access The Center! This event was able to give students information about their own power in

making decisions about their body, specifically in regard to the topic of menstruation.

The Center was also grateful to attend the Connecting Immigrant Families to Services forum where, in addition

to hosting a table to share information about our services, we learned more about the public charge ruling and

how that will impact our patients. Understanding the context in which these policies have been created will

allow us to find ways to help support and guide our patients, and clarify any concerns.

Outreach was also able to facilitate our new 2020 Information & Education Committee on October 21st! The

Committee is designed to help The Center get feedback on new clinic materials, as well as to help plan the

outreach and marketing plan each year. Gaining insight from a diverse group of community-minded

individuals, the meeting was greatly successful, and we will continue to collaborate quarterly to make sure we

are meeting community needs.

Lastly, in collaboration with Five Cities Hope, we hosted the Third Annual Fright Night

at The Center event on Saturday, October 26th. The Center’s Teen Wellness Providers helped transform the clinic hallway into a fun and spooky experience for all ages,

while adult members of the clinic team staffed the refreshment table. This no-cost,

substance-free, all ages event is a great way for the community to enjoy a safe space

to watch movies – this year was The Nightmare Before Christmas, select a free

Halloween costume, experience the “haunted hallway”, participate in activities offered by community partners (thanks TMHA, Five

Cities Homeless Coalition and Five Cities Hope!), show

off their alter-egos in the costume contest, enjoy free

pizza and snacks, and get into the Halloween spirit!

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Youth Programs

Joanne Benham, Director

Jenna Miller, Supervisor

Emma Fay, Charley Newel, Coordinators

27 teachers received our Harvest of the Month produce from Teen Wellness Club students. On October

7th, Babe Farms in Santa Maria donated Celery Root for the Harvest of the Month project. Students

and teachers expressed not knowing about Celery Root and had the opportunity to learn fun facts and

healthy recipes.

24 Teen Wellness Club students participated in Squatober fitness challenge. Participants were

encouraged to squat every day with a pumpkin, increasing by one more squat each day. Pumpkins

were donated by The Patch, a local non-profit in Santa Maria with a free agriculture education program

that helps connect teens to agriculture.

Two Center for Family Strengthening Promotoras attended a cooking demo training on October 15th

for the upcoming parent support groups in Nipomo, that will start in January. Promotoras learned

about how different cooking methods affect the nutrients in vegetables.

Health Educators provided comprehensive sexual health instruction to approximately 700 students at

the following school sites: Ernest Righetti High School, Arroyo Grande High School, Central Coast New

Tech, San Luis Obispo High School, and Templeton High School.

Emma, Joanne, and Jenna led a Design Thinking training for CFS staff on October 14 & 15. They gave a

pitch to the CAPSLO board about applying design thinking approaches to programs within the agency

and the community.

Peer Health Educators Sampson and Mira assisted with sexual health instruction at Ernest Righetti High

School, Arroyo Grande High School, and Central Coast New Tech.

We’re advertising new openings for three new teen staff members (15-19 years old). Applications can

be completed on the CAPSLO website.

Jenna Miller, Emma Fay, Heather Mittelman, and Charley Newel led two separate sessions to over 85

conference attendees at the National Healthy Teen Network Conference in New Orleans, Oct. 28-

30. Charley, Emma, and Jenna led a session around Human Centered Design principles, theatre, and

mindfulness in order to increase program effectiveness for teens. We were very grateful for this

opportunity to build connections to our programs and training services, as we hope to expand our

reach and position ourselves as fundable experts.

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40 PRADO

Interim Program Director Grace McIntosh

40 Prado Day Center

The Day program continued to serve increasing numbers of participants, with October having a 2019 high of

395 unduplicated participants from 356 households (compared to monthly medians for 2019 of 344 & 315,

respectively). A total of 3,615 person days (nearly 117 people/day. 40 Prado hosted slightly fewer children

than usual, with an average of 4.5 children/day, with 24 unduplicated children for a total of 139 person days.

People’s Kitchen served hot lunch to an average of over 84 persons each day and a total of 2,615 meals

served, both of which are above 2019 medians of 80 and 2,393, respectively. The breakfast program had

more unduplicated participants than typical for 2019, with 256 (2019 median = 225) receiving 2,082 meals

(67/day; 2019 median has been 65/day).

40 Prado Night Shelter

The Night program sheltered an average of 99 persons per night, with 205 unduplicated participants from 171

households. Total bed nights were 3,061.

The number of unduplicated children this month was 30, with an average of 12.6 children per night.

Due to an effort by staff to give turned-away participants more time to make other arrangements, unique

Diner & Dashers dipped to 22 individuals from 20 households, well below the 2019 norms of 71 and 67,

respectively. Those participants received 24 meals, also well below the 2019 norm of 113 meals/month.

Dinners served, including Diners & Dashers, was 3,085, below the 2019 median of 3,233, largely due to the

change in D. & D. numbers.

Warming Station

Warming Station will begin November 1.

Safe Parking Program

The Safe Parking program had 164 parking nights with a total of 6 participants. There is currently 1 opening.

Facilities Update

Issues with the HVAC continue to plague us. The back kitchen area system had to be fixed after several days of

excessive heat blowing into the kitchen, and shortly after that the front area and sleeping areas also had to be

shut down due to a broken part. Luckily the weather has been somewhat temperate!

Program Update

We have seen a real increase in numbers of participants housed this month in all programs. We have made

some changes to the Coordinated Entry system to work with clients in obtaining the necessary documentation

to get them “document ready” for housing as well as establishing bank accounts, etc. By doing these activities prior to getting them connected with the case manager they are in a much better position to move swiftly

when the occasional housing opportunity comes up.

SLO Case Management

San Luis Obispo Case Management served a total of 26 clients. This included 2 families, made up of 3

adults/parents and 6 children and 17 single adults. Of these, 8 were seniors, 9 disabled adults and 1 disabled

child. 4 were chronically homeless. We were able to house 2 individuals!

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SLO Coordinated Entry Process

We met with 86 singles & 5 households with children (8 adults & 7 children) through our Coordinated Entry

Process. 16 households were housed.

SLO Hub

Due to stability in the S.L.O. Hub participants, we outreached to only 6 new individuals. We have 27

participants enrolled as of the end of the month. 31 unique participants received 490 case management

services (much higher than the 2019 median of 318/month), 22 unique participants received 88 peer-to-peer

support services (well above the 2019 median of 70/month) & 29 unique participants received 145 therapy

services (triple the typical of 48/month). The improvement in therapy numbers is due to the return of the

primary therapist, the continued services of a 2nd full-time therapist and of a temporary 3rd part-time

therapist. 58% of participants have been housed!

Recuperative Care Program

The R.C.P. served 12 unique medically fragile participants for a total of 175 bed nights, both well above the

2019 median. 2 individuals were housed!

Success Story

His “previous life” involved drugs, gang activity and several arrests, which ended up with him spending time in

prison. Once in prison he turned his life around and came out determined to make some changes. He came

to 40 Prado in February and was able to find an employer willing to see beyond his past. He let staff know that

he was working and wanted to save and get housed but that it would probably be hard given his history. He

was assigned to the 40 Prado case manager in April who helped him set up his savings account and maintain a

realistic “pre-housed” budget. He diligently saved – often saving more than the agreed upon amount.

Although several housing opportunities came up, he was turned down because of his history. His case

manager kept telling him to “never give up”, even when he would often feel like throwing in the towel.

The case manager connected with the SSVF staff and let them know if a roommate housing opportunity ever

came along to let her know – and in September staff called to tell her that they had found a 2-bedroom for

one of their participants and that perhaps her client could be the roommate. Introductions were made and

the landlord, who had a great relationship with SSVF, agreed to take a chance on him as long as there would

be the continued support of the 40 Prado case manager, which was enthusiastically agreed upon. He was

finally housed!

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Supportive Services for Veteran Families

Program Manager: Brandy Graham

SSVF Activity for FY20 Grant Cycle which started 10/1/2019

Target number of Households to be served in FY19: 106 Number of potential Veterans engaged: 9 Number of Veterans deemed eligible or pending eligibility: 7 Number of Veteran Households served: 33 Number of participants/Homeless Prevention (HP): 5 Number of participants/Rapid Re-Housing (RRH): 22 Total number supported by SSVF including family members: 42 Number of households referred by HUD-VASH: 6 Number of Rapid Re-Housing/HP households housed: 9 Number of Participants that have exited the program: 4 Temporary Financial Assistance (TFA) expenditures to date (HMIS data): Category 1 - $15,440.00 Category 2&3 - $24,857.22 Total - $40,297.22 SSVF Program Update

The full SSVF staff attended training on Rapid Resolution with other local service providers last week. Program Manager and Program lead will be attending the SSVF National Program Office Rapid Resolution Conference in Phoenix this week. Both staff members will be certified in conflict resolution and mediation. Program Manager and Program Lead will also be attending the Federal Housing Partner Conference next week.

SLO-Vets2Work Update The SLO-Vets2Work Program has begun full operations. The program started their weekly Job Club. During the Job Club staff highlights local employers that are hiring Veterans and targets a specific topic each week to improve job searching skills. Two staff attended the Your Money, Your Goals training to start assisting Veterans with financial goals also. Participant Story

D. Williams is a 50 year old man who served our County in the United States Army in the mid 90’s. He was discharged honorably and remembers his time in service fondly. Mr. Williams has a 16 year old son who attends Atascadero High School and plays basketball.

After Mr. Williams was diagnosed with advanced stage COPD, his wife left, and Mr. Daniels and his son were on their own. They have been barely making it the last few years and were living in situations that were not physically or psychologically healthy for either of them. All Mr. Williams wanted was for his son to have a chance at completing high school in a safe environment.

Mr. Williams reached out to SSVF and was enrolled in the program on October 17, 2019. Mr. Williams was housed on November 5,2019, only 19 days later. Mr. Williams also received assistance with applying for appropriate benefits to establish long term financial stability and will transition to the VASH program to ensure long term housing stability as well.

Mr. Williams could not be happier with how much he and his son’s life has changed in just one month and frequently asks staff how and when he can “give back” to the program.

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Volunteer Program

Program Coordinator Hollie Wogan

October volunteer applications received in 2019- 108

October volunteer applications received in 2018 - 55

That is a YTD increase of 196%

October volunteer hours by program:

Adult Day Center - 19 volunteers - 144.05 hours- In-Kind value=$2,528.08

40 Prado - 166 volunteers - 772.97hours - In-Kind value=$13,565.52.

Central – Admin. AmeriCorps 176.hours- In-Kind value=$3,088.75

CYFS - 9 volunteers/interns - 211.33 hours - In-Kind value=$3,708.92

Family & Community Support Services - 1 intern - waiting on hours

Total amount of 2018 October volunteers- 55 - total amount of volunteer hours - 824.55- In-Kind

Value=$14,470.85

Total amount of 2019 October volunteers - 195 - total amount of volunteer hours-1,304.35 - In-Kind value

$22,891.27

Volunteer Coordinator Updates:

The volunteer program is working on recruiting interns for the Winter quarter.

We are also recruiting for donations of food, clothing and other needed items for 40 Prado as the holidays

grow closer.

The Warming Center season is here! The Warming Center opens when the temperature is 35 degrees and/or

50% chance of rain.

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Title: Revision of Categorical Eligibility in the Supplemental Nutrition Assistance Program (SNAP); Reopening of Comment Period

Category: Proposed Rules

Issuing Agency: U.S. Department of Agriculture, Food and Nutrition Service

Action: Proposed Rule; Reopening of Comment Period

Issue Date Month/Year: 10/2019

Citation: Federal Register Volume 84, Number 202 (Friday, October 18, 2019 Pages 55870-55871

URL: https://www.govinfo.gov/content/pkg/FR-2019-10-18/html/2019-22783.htm

Summary: The Food and Nutrition Service (FNS, or the Agency) proposed to make changes to the Supplemental Nutrition Assistance Program (SNAP) regulations to refine categorical eligibility requirements based on receipt of Temporary Assistance for Needy Families (TANF) benefits. To aid the public's review of the rulemaking, FNS is providing an informational analysis regarding the potential impacts on participants in the National School Lunch Program and School Breakfast Program. The agency is extending the comment period to provide the public an opportunity to review and provide comment on this document as part of the rulemaking record. Comments that do not pertain to the issues referenced in this additional document are not germane to the extended comment period and will not be accepted.

Action Date: The comment period on the proposed rule that was published July 24, 2019 (84 FR 35570) is reopened. Written comments must be received on or before November 1, 2019 to be assured of consideration.

Addresses: The Food and Nutrition Service, USDA, invites interested persons to submit written comments on this proposed rule. Comments may be submitted in writing by the following method:

Federal eRulemaking Portal: Go to http://www.regulations.gov. Follow the online instructions for submitting comments.

All written comments submitted in response to this proposed rule will be included in the record and will be made available to the public. Please be advised that the substance of the comments and the identity of the individuals or entities submitting the comments will be subject to public disclosure. FNS will make the written comments publicly available on the internet via http://www.regulations.gov.

Contact: Office of Policy Support, Food and Nutrition Service, USDA, 3101 Park Center Dr., Alexandria, VA 22302

Full Text: https://www.govinfo.gov/content/pkg/FR-2019-10-18/html/2019-22783.htm

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ceo report - capslo · involuntary 4 1 2 1 7 2 14 1 9 monthly turnover % 2.5% 1.9% 2.7% 1.7% 1.7%...

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