ceo report - capslo · 12/19/2019 · ceo report to the board of directors page 2 of 67. 07.2 2019...

CEO Report

The Board of Directors

December 19, 2019

1030 Southwood

San Luis Obispo, CA, 93401

01 Facilities - Page 4

02 Human Resources Department - Page 5

03 IT Department - Page 7

Central Administration

05 Child Care Resource Connection - Page 13

06 Head Start - Page 18

06.1 Early Head Start Budget vs. Actual - 1

06.2 Early Head Start in-kind ytd - Page 22

06.3 EHS Partnership budget vs. actual - Page 23

06.4 EHS Partnership in-kind ytd - Page 24

06.5 Head Start Budget vs Actual - Page 25

06.6 Head Start in-kind ytd - Page 26

06.7 MO EHS Oct budget vs actual - Page 27

06.8 MO EHS Startup Oct budget vs actual - Page 28

06.9 MO HS Oct budget vs. actual - Page 29

06.10 MO HS Startup Oct budget vs actual - Page 30

06.11 10-19 NSD HS-EHS Monthly Report - Page 31

07 Migrant and Seasonal Head Start Program - Page 34

07.1 2019 MSHS Board Enrollment - Page 36

Child Youth and Family Services

04 Planning Department - Page 12

Program Update

Meeting Book - CEO Report

CEO Report to the Board of Directors

Page 2 of 67

07.2 2019 MSHS Board ETC - 8

07.3 MSEHS Funding - Page 39

08 State Child Development Programs - Page 47

10 Adult Day - Page 50

11 Energy Department - Page 51

12 Family & Community Support Services - Page 52

13 Health and Prevention - Page 56

14 Homeless Services - Page 59

15 Supportive Services for Veteran Families - Page 61

Program Reports

17 Child Care and Development Fund (CCDF) Tribal AnnualReport—ACF-700 (0970-0430) - Page 63

18 Head Start programs must meet the new comprehensivebackground check requirements and to participate in theirstate and local quality rating and improvement systems(QRIS) - Page 64

19 Innovative Approaches and Knowledge Gaps Related toEnhancing Nonresident Parents' Ability to Support TheirChildren Economically and Emotionally - Page 66

Correspondence/Memorandums

09 Meal Count - Page 48

16 Volunteer Program - Page 62

20 HSES Grantee - 09CH9190 - Max Slot Waiver for Prog.Yr. 2020-21 SLO Grant #09CH9190 - Page 67

Page 3 of 67

FACILITIES DEPARTMENT

Facilities Director Jason Lal

Facilities Department Update

December 2019

Please note that the bulk of our attention for the remainder of the calendar year through March 2020 will be

focused on the Monterey County HS expansion, bringing newly acquired Parlier up to agency standards, fiscal

year-ends, and of course, health and safety concerns.

MSHS/MSEHS:

Furlough Projects: Projects that we are only able to do during furlough will begin soon. Projects that

require closure for extended periods of time, have a negative impact on our ability to provide services,

or require special safety measures are deferred to the furlough period for the health and safety of our

staff and clients. Some of these projects include play structure replacement at San Jerardo, a complete

playground remodel at La Paz, drainage issues at Las Mariposas, cement work in the playground at Las

Flores, and multiple painting projects.

Kerman: Just received permission from CDE to split the cost of flooring replacement with the MSHS

program located at this site. We will be removing old tile squares and replacing it with vinyl planking.

This new flooring material is more aesthetically pleasing, more resilient, and requires less maintenance

(no stripping and waxing) than most flooring systems.

Head Start/Early Head Start and State CDE:

Budget: Provided Finance with budget figures for possible HS/EHS expansion in SLO at two sites. COO

Jim Famalette is working with various CAPSLO departments and the property owners to see if the

projects are viable.

Monterey County Expansion: Finalizing updated list of projects we would like to have done at all

center-based sites for OHS to give final approval on prior to commencing work. The current projected

completion date for all projects associated with expansion start-up is March 15.

Homeless Program:

40 Prado Road: We are coordinating HVAC repairs, working with Volunteer Coordinator Hollie Wogan

on several volunteer projects and will be coordinating a drainage project soon near the pet kennels.

Additionally we will be scheduling flooring maintenance in the men’s and women’s shower rooms (large rooms only) before the end of January.

Health Program:

San Luis Obispo Clinic: Worked with the program and vendor TLC Painting to repaint the interior and

exterior of the building before the rainy season started. The flooring was replaced as well.

Administration/Southwood/Other:

Southwood Work Space Assignments: There are ongoing reconfiguration projects throughout the

building that we are in the process of planning. Moves are expected to be completed by January 31,

2020.

Current Projects: Continued assistance with day to day work requests as well as with grants, budget

development, inspections, year-end projects, renovations, set-ups for events, consulting, performing

walk through inspections, etc.

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HUMAN RESOURCES DEPARTMENT

HR Director Ron Torres

HR Manager Brendan McMahon

HUMAN RESOURCES DEPARTMENT- NOVEMBER 2019 Agency Headcount

Employee Headcount FT PT Totals

Regular 457 24 481

Seasonal 171 2 173

Limited Term 19 2 21

Subs/Temps 80 0 80

Total Employees 755

New Hires Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD

Regular 12 8 12 13 8 7 6 12 13 16 11

Seasonal 0 0 8 6 4 7 24 5 4 2 2

Limited Term 5 1 2 2 3 3 5 1 1 1 1

Subs/Temps 2 3 8 4 4 4 5 5 2 3 5

Total 19 12 30 25 19 21 40 23 20 22 19 250

Terminations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD YTD Turn %

Voluntary 14 15 20 17 17 17 14 18 14 14 7

Involuntary 4 1 2 1 7 2 14 1 9 3

Monthly Turnover % 2.5% 1.9% 2.7% 1.7% 1.7% 2.2% 1.4% 2.9% 1.3% 2.5% 1.3%

Turnover 2019 18 15 21 19 18 24 16 32 15 23 10 211 17.6%

I. Employee Benefits

CAPSLO 403B Plan Market Value

Participants with Balances 1025 $30,358,782

YTD Total Contributions

$3,348,002

YTD Total Distributions $1,027,630

III: Workers’ Compensation Claims

2019 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

ENERGY 0 1

EHS 0 1 1

MSHS 0 2 1 2 1 2 3 3 1

HS 0 1 1 1 1 3

State 0 1 1 1

FSS 0

Admin 0 1 2

Homeless 0 1

CCRC 0 1

Total 0 2 3 2 4 3 7 5 3 3 1

YTD 2018 2 5 7 14 17 25 27 31 27 32 33 35

YTD 2019 0 2 5 7 11 14 21 26 29 32 33

TOTAL 33

Applicant Source Monthly – November 2019

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Current Jobs by Program – November 2019

Department Requisitions

Child Family Services

Central Administration

56

4

CCRC 3

Family & Community Support Services 1

Energy Services 2

SSVF 0

Health & Prevention Youth Programs 5

Homeless Services 5

Adult Day Services 1

Facilities 2

Total 79

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IT DEPARTMENT

Program Director Brian Crawford

1. 602 Work Orders completed during the last 30 days. Work order category counts:

52 Printer - Issue 7 Unlock Account

35 Software - Support 6 *Duplicate Ticket

33 Unspecified 6 Website Intranet

32 User - New 5 ClientTrack - Data Request

31 Internal IT 5 ClientTrack - User - New

25 *Invalid Requests 5 Computer - Move

25 Computer - Issue 5 Phone Line

25 Password 4 ClientTrack - Client - Change

25 Purchase 4 Mouse/Keyboard

22 Questions 4 Scanner - Issue

20 User - Modify 3 ClientTrack - User - Modify

18 Email / Google Apps 3 Meeting Room Equipment

17 Computer - Installs 2 null

14 Network Issues 2 Browser Issues

13 Email Group Update 2 Printer - Move

13 Phone - Cell 2 Training

12 Door Locks / Alarm 2 Website Updates

12 Monitor/mount - Installs 2 Wireless - WiFi

12 User - Disable 1 ClientTrack - Client - Add

10 Printer - Install 1 ClientTrack - Client - Delete

9 Phone - Desk 1 ClientTrack - Client Duplicate

8 Equipment Checkout 1 ClientTrack - Form change request

8 Meeting Room Setup 1 Scanner - Install

8 Smart Phone / Tablet - App Install 1 Smart Phone / Tablet - Install

8 Software - Install 1 Software - Update

7 Fax 1 Time Clocks

7 Monitor Issue 1 User - Move

7 Network Drive 1 Video Conferencing

7 Smart Phone / Tablet - Issue 1 Website Issue

7 Smart Phone / Tablet - User Update

2. IT Projects:

a. Kern Co. Office

i. Wiring quotes for 4th portable

b. Pasitos

i. New internet installed

c. Paso Union

i. New internet installed

d. SLO Clinic

i. Pending construction for new internet connection

e. Installs/Moves/Repairs:

i. Adelita

1. Kitchen computer installed

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ii. AG Clinic

1. Monitor install

iii. Artesi II

1. 3x laptop installs

2. 4x mobile printer installs

iv. CCRC

1. Monitor Install

v. Fresno Admin

1. Sharp digital copier installed

2. Equipment for projection system delivered

vi. Kerman State

1. Portable conference system installed

vii. Kern Co. Office

1. Monitor install

2. iPhone replacement

viii. Parlier Migrant

1. Wire time clock

2. Wireless install

3. Switch replaced

ix. Poway Admin

1. Wiring for new expansion area installed

x. Ruben J. Blunt

1. Desktop install

2. iPad reconfigure

xi. San Ardo

1. 2x desktops installed

2. Laptop installed

xii. Soledad

1. Teacher computer installed

2. Desktop install

3. Monitor install

xiii. Sunset

1. Laptop install

ClientTrack Update for November 2019

ClientTrack will be upgraded in a few months to a new User Interface – these changes only affect the

flow and teams will be informed of the changes before we go live.

We are prepping for our year end report.

Worked with ClientTrack engineers to identify and fix lag issues found in many workgroups. The issue

is caused by many tables being requested in forms shown on the Dashboard. We know how to fix the

issue and will work on fixing the rest of the workgroups that have the problem.

Below are the final numbers for clients served between 1/1/2019 and 10/31/2019.

o Total clients served – 28,291

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CAPSLO IT Survey Results

5755

3660

5790

3248

8013

1277 14201116

0

1000

2000

3000

4000

5000

6000

7000

8000

9000

0-5 6-11 12-17 18-23 24-44 45-54 55-69 70+

Clients by Age

Adult Day

Services

0.41%

Child, Youth,

and Family

Services

49.50%

Energy Services

12.67%

Family and

Community

Support

Services

6.29%Health and

Prevention

Services

26.16%

Homeless

Services

4.64%

Veteran's

Services

0.34%

Clients by Department

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Google Apps Usage

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Planning Department

Outreach/Development Director Loren Leidinger

Grant application(s)/LOI’s Submitted in November: Date

Submitted

Funder Program Requested Status

11/25/2019 AAA One-Time-Only Energy Services Pending

11/25/2019 AAA One-Time-Only Adult Day Center $2,877 Pending

11/22/2019 Community Foundation

- LOI

HTC Census Populations $25,000 Asked to

apply

Monthly Total $27,877

Other Activities/highlights:

While the grant application load may look low in November, we were very busy!

Sally, Deb (and Donna) attended the National Grant Professional Conference

Deb attended ROMA training and is on her way to being certified

Deb also started working on the agency’s CSBG report which is projected to take over 140 hours of

staff time to complete. We expect it to be due in February.

Loren and Mara attended the Justin Community Grants Lunch where Mara provided an update on how

their grant funds were used(pictured below)

Loren presented about CAPSLO’s work to the Kiwanis Club in Paso Robles

Biz, Marci, Loren, Dee, Mical and several staff attended the National Philanthropy Day celebration

where Joan Gellert-Sargen was honored as philanthropist of the year

Jim, Grace and Loren attended the Friends of 40 donor thank you event at the San Luis Obispo Yacht

Club

CAPSLO’s planning team hosted a Census workshop with a guest speaker from the national Census Bureau

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CHILD CARE RESOURCE CONNECTION

Program Director Sheri Wilson

CAPSLO Child Care Resource Connection December 2019 REPORT

Child Care Referral Data

Sep-19 Oct-19 Nov-19 Requests for child care information 842 750 659 Requests for child care referrals in-house 57 52 30 Requests for child care referrals online 213 146 137 Total Referrals 270 198 167 Child Care Referral Statistics Ages Infant (under 2 years) 173 91 97 Preschool (2 years through 5 years 11 months) 104 119 81 School Age (6 years and older) 38 19 20 Type of Care Full-time child care (35 hours or more/week) 244 152 153 Part-time child care (less than 35 hours/week) 126 110 78 Before and/ or after school child

care 26 31 24 Summer only child care 11 5 2 Other child care (evening, overnight, weekend, 56 35 45 rotating schedule, drop-in) Family Needs for Care Employed 224 157 136 Seeking Employment 69 28 11 In school/

training 3 8 2 Other parental needs 13 11 6 Child Protective Services 0 6 1 Alternate/ back

up 4 5 16 Mildly ill child 0 0 0 Enrichment and/ or development

11 4 4

Upcoming Trainings:

12/2/19 Parent Café Span.

12/4/19 Winter Pot Luck Span.

12/14/19 Open Lab Span.

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Prevention and Early Intervention Program (PEI): Yescenia Leyva

The month of November flew by quickly! This month, staff engaged 62 children, in four (4) Family Child Care programs and four (4) center-based classrooms, in child activities that aim to teach problem-solving skills. The children who participated in these activities seemed to really enjoy the various activities presented, which staff pick based on the age and activity level of the group we were working with. After each visit, a summary of that day’s lesson, as well as ideas of how to extend the practice of those skills at home, is left for the parents of the children that participated. Fifty-eight parent summaries were distributed this month.

One parent meeting was conducted this month to introduce the Prevention and Early Intervention (PEI) program to the parents in a Family Child Care program in Arroyo Grande. Each family was given a packet that included a summary of the PEI program, a list of the vocabulary words emphasized in the I Can Problem Solve Curriculum, and a feelings chart to encourage parents to continue talking about the various emotions we can feel. The PEI program strongly values parent involvement in order to provide consistency in supporting their child’s social and emotional development.

Lastly, the majority of the sites enrolled in the PEI program have received their first specialist-led activity (they receive two a year). Providers and Teachers instructed to fill out pre-behavior assessments for the children in their program, which allows us to get a feel for the skills we need to focus on building. These assessments continue to be mailed to us and staff are working to get them scored. We look forward to comparing pre-behavior assessments with post-assessments to see changes in children’s behaviors.

Child Care Initiative Project (CCIP): Yenny Alvarez

November 4th, six new CCIP participants attended the marketing workshop, where they worked on computers to

create their own flyers and business cards. Participants were also interested in learning about creating child care

logos, setting their rates and advertising their business.

Five new prospective and licensed providers attended the licensing orientation held on Nov 7 to learn about

health and safety, rules, and regulations for family child care license.

Eight exempt providers attended the learning activities workshop held Nov 8. We were excited about the great

turnout for this workshop which had been promoted by an Early Head Start Home Visitor. Children and adults

were involved in creative activities and were included in floor activities with stuffed animals and books. Everyone

enjoyed story reading and singing.

On Nov 13th, fourteen parents and eight children participated in the second Parent Café. Participants engaged in

small group conversations about their own personal parenting skills and experiences. They had a great time

getting to know other parents in the classroom and sharing positive and challenging situations as parents.

Staff provided technical assistance to a newly licensed provider, who applied for an Employers Identification

Number (EIN) and completed required paperwork to participate in the referral database. We also provided

technical assistance to other CCIP participants who are in various stages of the licensing process.

Emergency Bridge Program for Foster Children: Kellie Carey

In the month of November, we received four new referrals serving five children. All of the children have been

successfully placed in child care. Their placements vary between licensed family childcare homes, licensed child

care centers and license-exempt providers. We have been very fortunate to have had very few obstacles when

placing children in child care these last couple of months.

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We held two, one-on-one Trauma Informed Care trainings with licensed providers who are caring for children

currently being served through the Emergency Bridge Program for Foster Children. Meeting individually with

providers and programs caring for our families allows us to better support providers serving children who may be

struggling. Though these are formal trainings, we are able to adapt the material to build on the program’s interests, experiences and goals. We also held three coaching sessions with three providers across San Luis

Obispo County. During these sessions we learned about the challenges programs are facing when they work with

families experiencing trauma and are able to support providers with resources and strategies.

First 5 Improving and Maximizing Programs so All Children Thrive (IMPACT): by Karina Ayala

In the month of November, in collaboration with Resource and Referral, two newly licensed providers enrolled

in Quality Counts. They had the opportunity to network with other participants and created their own Quality

Improvement Plans.

As providers continue to work individually, and in a group setting, rating Tier levels have been increasing

based on their individual goals. In the month of November, two providers moved from Tier 2 to a Tier 3. This

significant and measurable growth is very exciting. Additionally, three providers had unofficial Family Child

Care Environmental Rating Scale (FCCERS) evaluations and have since implemented changes in their

environments. During the month of December, we will finalize Quality commitment plans for those who have

had FCCERS evaluations and begin to work alongside providers on Classroom Assessment Scoring System

(CLASS) evaluations.

Child Care Food Program: by Rachel Puente

Child Care Food Program monitors conducted 22 site visits in the month of November. We enrolled four

providers onto the program. They are located in Paso Robles, Nipomo, and Templeton. One hundred and

thirteen (113) timely claims for reimbursement were processed for over 44,000 meals served to children in

participating family child care homes.

We were excited to have new providers join the program during the month of November. We have also

transitioned into the cloud, which makes our database operation system work faster. We no longer need to do

regular data transfers, which means we are able to more easily access provider activity and information.

Subsidized Child Care: by Mika Buchanan

Our subsidized child care program serves families in San Luis Obispo County that are low income and have a

qualifying need (working, seeking work, education/Training) for child care services. Families choose whom

they wish to care for their child and CCRC reimburses the approved child care services directly to the child care

provider. The California Department of Education and the Department of Social Services of SLO fund CCRC.

The following chart shows the direct child care reimbursements per month and the number of children served

for all subsidized programs.

Direct Services

Paid by Month

October 2019 November 2019

Children Served 1170 1179

Child Care

Payments

$767,567.57 $856,428.34

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Child Care Resource Connection Outstations: by Mika Buchanan

Family Resource Specialists are co-located in the Department of Social Service offices throughout the County

of San Luis Obispo. We currently have 5 Specialists covering the 5 DSS office locations. Specialists are there to

provide child care referrals to families looking for child care providers and to enroll all CalWORKs referred

families into the subsidized child care program. Specialists are also liaisons to the DSS workers and CCRC

workers with regard to the clients we serve.

Families requesting child care referrals are directed to contact Outstation workers for a provider listing. The

majority of child care referrals made by Outstation specialists have become “enhanced referrals” where staff makes multiple phone inquiries to providers to locate a child care opening meeting the parent’s need and

schedule, as well as utilizes MapQuest when distance and transportation issues impact a parent’s accessibility

to services.

Outstation Activity November 2019

Count

CD9600 Referrals from DSS to CCRC

Stage 1

Stage 2

WTW Exempt parents

16 families with 27 children were referred for Stage 1

5 families with 7 children were referred for PCW

No families were referred for Diversion

No families were referred as WTW Exempt for Stage 2

Client Intake Meetings

Stage 1

Stage 2

11 intakes were completed

4 intakes were completed

An additional 3 parents had an appointment for a Stage 1 or

a Stage 2 intake, but did not show for the meeting.

Enrollments 10 families with 14 children were enrolled into Stage 1

3 families with 5 children were enrolled into Stage 2 as

CalWORKs Direct Enrollment, Diversion or PCW

Outstation Contacts 56 phone calls received from parents and providers

regarding services in Stage 1 and Stage 2 Child Care.

Child Care Referrals 20 referrals

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Local Child Care Planning Council

Quality Counts (SLO County QRIS): by Britney Ogden

Quality Counts Enrollment

Quality Counts program enrollment is as follows:

Center-based sites: 53

o California State Preschool Programs: 11

o Local Education Agency: 18

o Private Preschool Programs: 10

o Head Start/Early Head Start: 14

Family Child Care Homes: 43

Total Sites enrolled in Quality Counts: 96

Quality Counts Coaching Activity o Family Child Care (FCC) Coaching Hours for November: 11.5 hours

o Center-Base Coaching Hours in November: 34 hours

Quality Counts Trainings

Date Training Title Description Trainer(s) Participants

November

2, 2019 CSEFEL Module 1A

In this module, participants learn

about the importance of

relationships when working with

young children and families.

Britney Ogden

Marike VanBurden

Shannon Ragsdale

40

November

5, 2019

Program for Infant

Toddler Care

(PITC) Module 3 &

4

The Program for Infant/Toddler

Care (PITC) approach equates

good care with trained

infant/toddler care teachers who

are preparing themselves and the

environment so that infants can

learn.

Allison Biggers 14

November

16, 2019

DRDP (2015)

Meaningful

Observation

This training is designed for

educators and providers to learn

more about DRDP (2015) content,

in addition to strategies for

supporting instruction.

David Fimbres

Allison Biggers

12

November

21, 2019

Intro to Infant &

Toddler CLASS

This training provided an

introduction to the Infant &

Toddler Classroom Assessment

Scoring System Tools.

Allison Biggers 15

November

23, 2019 CSEFEL Module 1B

In this module, participants learn

about environmental supports

that encourage positive social

emotional behaviors

Britney Ogden

Marike VanBurden

Shannon Ragsdale

38

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HEAD START/EARLY HEAD START PROGRAM Interim Division Director Elizabeth Steinberg

HEAD/EARLY HEAD START PROGRAMS

PROGRAM INFORMATION SUMMARY THROUGH NOVEMBER 30, 2019

Enrollment

Program Current

Enrollment

Open Slots

(<30 Days)

Total Current

and Open Slots

(<30 Days)

Funded

Enrollment

HS San Luis Obispo 280 0 280 280

EHS San Luis Obispo 219 8 227* 254

EHS Child Care Partnership 142 17 159** 164

HS Monterey 6 184 184*** 190 EHS Monterey 0 110 110*** 110 HS San Diego 309 5 314 314

EHS San Diego 93 1 94 94

*Due to decrease in both providers and slots in the family child care option. Home base option experienced

transfers of children into centers, waitlists indicate low interest in the option, and there is a temporary

decrease in home base teaching staff. Eight slots have been reserved for high-risk populations.

**Does not include an additional 5 slots reserved for high-risk populations. All funded slots have been selected

and are pending the first day of enrollment.

***Not all slots are currently operational.

Disabilities Enrollment

Program Children 10% Mandate*

HS San Luis Obispo 50 Yes

EHS San Luis Obispo 40 Yes

EHS Child Care Partnership 14 Pending

HS Monterey 0 Pending

EHS Monterey 0 Pending

HS San Diego 39 Yes

EHS San Diego 3 Pending

*The Head Start Performance Standards mandate that we reserve 10% of our funded enrollment for children

with disabilities.

Personnel Report

County New Hires New

Substitutes Terminations

Kern 0 0 0

San Diego 1 0 0

San Luis Obispo 4 0 0

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PROGRAM UPDATE

Staffing

Effective November 30, 2019, Yvette Sanchez-Fuentes resigned as Child and Family Services Division Director

and interim CFS Regional Director. We wish Yvette all the best in her future endeavors. Oversite of the division

has been assumed by Chief Executive Officer Elizabeth “Biz” Steinberg.

Monterey County Grant Update

Completed

San Ardo HS center will be a center of 20 children. The site opened their doors to six preschoolers on

Nov. 12.

The partnership with Monterey Peninsula Unified School District (MPUSD) began on November 1.

Mayra Espinoza, Family Service Advocate hired for the Seaside site and two other Family Service

Advocates for the Marina site will be hire within a week or two. The MPUSD is a partnership that will

support services to 120 children.

In Progress

HS and EHS staff are currently working on eligibility and recruitment

EHS Family Child Care program will start with 17 children out of the 42 children the week of Dec. 9.

EHS Santa Lucia and EHS Little Angels should start with children the week of Dec. 9

Regional manager is working closely with staff on enrollment, trainings they may need, and facilities

Hiring has been moving quickly. Regional manager has been interviewing staff almost weekly.

Eligibility process has been slow on getting approval. Staff has been working closely with Eligibility

team to expedite this

The goal is to increase our enrollment to 75 by the end of December.

Pending

Regional manager will be working with facilities to find another office space to support some of the

new positions that are now in the county with the new expansion grant.

HS and EHS will be on winter break from 12/23 – 1/3. Resuming back on 1/6

PDI Team is working on licensing the King City Site formerly known as Gabilan. Tentatively the site can

begin operating by the week of January 6.

PDI Team is working closely with facilities on the San Lucas site. San Lucas is the site that was acquired

that needs the most repair. We are hoping this site can be licensed and ready to go no later than mid-

February or early March.

Center Report: Five Cities Head Start

Submitted by Center Supervisor Maria Orozco

In November, Classroom A discussed trees, we learned about a tree’s different parts, and children were encouraged to create their own tree. In Classroom B, staff and children discussed the weather. Children have

also been checking the weather and the class discussed clothing worn for different types of weather.

Our parent meeting took place on November 12. Family Services Advocate Veronica Delgado spoke with

parents about documents that needed to be turned in such as results of physicals, immunization records, and

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doctors notes regarding absences. Maria Patiño of Promotoras de la Comunidad spoke to parents regarding

health and mental health services offered in the community, some which are free of charge. Eligibility

Supervisor Jessica Viturri spoke with parents about eligibility and changes to selection criteria. I also spoke

with parents regarding in-kind and closing dates for November.

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Actual: 52% Expected: 58%

Budget Expense thru

Oct 2019 Estimate to

Complete Total

Expense Amount

Remaining % Spent

A. PERSONNEL5020 Salaries and Wages 1,712,639$ 832,337$ 871,171$ 1,703,508$ 9,131$ 99%

B. FRINGE5110 Payroll Taxes 150,116 64,113 76,151 140,264 9,852 93%

5120 Health Insurance 424,420 253,911 171,835 425,746 (1,326) 100%

5130 Workers Comp 68,939 44,632 36,786 81,418 (12,479) 118%

5140 Retirement 38,214 27,748 22,395 50,143 (11,929) 131%

681,689 390,404 307,167 697,571 (15,882) 102%C. OUT OF COUNTY TRAVEL

5320 Out of County Travel 461 572 - 572 (111) 124%

E. SUPPLIES5510 Office Supplies 2,400 2,231 1,200 3,431 (1,031) 143%

5520 Program Supplies 85,446 54,839 38,750 93,589 (8,143) 110%

5521 Other Supplies 12,960 4,658 8,750 13,408 (448) 103%

5522 Information Technology 30,832 13,026 5,250 18,276 12,556 59%

5540 Food Supplies 1,500 2,393 1,000 3,393 (1,893) 226%

5920 Copy Charges 1,620 638 240 878 742 54%5935 Postage 1,560 1,000 900 1,900 (340) 122%

136,318 78,785 56,090 134,875 1,443 99%G. CONTRACTUAL

5220 Legal 200 - - 200 0%

5240 Participant Payments 179,548 69,011 69,000 138,011 41,537 77%5290 Consultants 10,000 11,930 6,500 18,430 (8,430) 184%

189,748 80,941 75,500 156,441 33,307 82%H. OTHER

5150 Other Employee Benefits 2,400 1,966 480 2,446 (46) 102%5310 Local Mileage 972 1,701 1,500 3,201 (2,229) 329%5330 Vehicle Maintenance 29,860 17,742 13,400 31,142 (1,282) 104%5351 Pupil Transportation 300 - - - 300 0%

5410 Rent 134,544 68,991 54,200 123,191 11,353 92%

5420 Utilities 29,125 14,191 10,800 24,991 4,134 86%

5440 Janitorial 10,260 5,356 5,000 10,356 (96) 101%

5450 Repairs & Maintenance 58,182 32,730 20,500 53,230 4,952 91%

5620 Leasehold Improvements 21,000 6,810 6,000 12,810 8,190 61%

5640 Equip Repair & Maint 9,930 6,479 1,050 7,529 2,401 76%

5720 Liability Insurance 29,267 23,998 10,000 33,998 (4,731) 116%

5905 Recruitment 4,160 1,787 1,800 3,587 573 86%

5911 Payroll Processing Fee 11,040 4,578 1,300 5,878 5,162 0%

5940 Printing 4,000 4,986 6,200 11,186 (7,186) 280%

5945 Dues & Subscriptions 875 1,292 1,350 2,642 (1,767) 302%

5950 Telephone 14,700 14,705 7,250 21,955 (7,255) 149%

5955 Training 250 1,150 - 1,150 (900.00) 0%

5965 Health Exams & Supplies 2,880 2,401 275 2,676 204 93%5970 Parent Involvement 5,400 3,430 2,000 5,430 (30) 101%

369,145 214,293 143,105 357,398 11,747 97%

6000 Indirect 245,520 127,242 115,763 243,004 2,516 99%

TRAINING AWARDDept 226 Training expenses 76,676 44,656 12,960 57,616 19,060 75%

TOTAL EXPENDITURES 3,412,196$ 1,769,230$ 1,581,755$ 3,350,985$ 61,211$ 98%

*58,012 COLA Included 98%Based on Budget

In-Kind Needed 815,039$ Budgeted Cost per Child 13,434$

In-kind Reported - 10/19 est (468,237) Projected Cost per Child 13,193$

Under(Over) 346,802$

Community Action Partnership of San Luis Obispo County, Inc. Early Head Start YTD Actuals by Categories - FYE 3/31/20

242,578$

Based on Spending

710,815$

(468,237)$

of 67

SAN LUIS OBISPO EARLY HEAD STARTIn-Kind Breakdown

BUDGETED IN-KIND BY TYPE1,713,507

HS 280 52% 898,468

EHS 254 48% 815,039

total 534

Total EHS In-Kind Needed 815,039

BUDGETED IN-KIND BY CENTERCenter Location Child Slots In-KindCambria Cambria 4 1.57% 12,835

Cuesta College SLO 6 2.36% 19,253

Georgia Brown Paso Robles 16 6.30% 51,341

High Street SLO 6 2.36% 19,253

Step by Step Arroyo Grande 18 7.09% 57,759

Sunnyside Los Osos 8 3.15% 25,671

FCC Various 40 15.75% 128,353

HBT Various 156 61.42% 500,575

254 100.00% 815,039

estimate estimate estimate

CenterBudgeted

In-Kind In-Kind April In-Kind May In-Kind June In-Kind July In-Kind Aug In-Kind Sept In-Kind OctYTD

TOTALSAmount

RemainingCambria 12,835 559 1,449 - - 250 250 250 2,758 10,078 21%

Cuesta College 19,253 619 395 204 - 400 400 400 2,418 16,835 13%

Georgia Brown 51,341 2,979 8,143 6,576 7,035 2,000 2,000 2,000 30,733 20,608 60%

High Street 19,253 2,987 1,911 96 1,367 2,100 2,100 2,100 12,660 6,593 66%

Step by Step 57,759 5,034 5,548 4,604 4,112 2,500 2,500 2,500 26,797 30,961 46%

Sunnyside 25,671 1,595 1,859 - - 900 900 900 6,154 19,516 24%

FCC 128,353 6,800 5,604 9,717 150 6,000 6,000 6,000 40,270 88,082 31%

HBT/Office 500,575 6,307 736 24,084 - 6,000 6,000 6,000 49,127 451,448 10%

TOTAL 815,039 26,879 25,644 45,280 12,664 20,150 20,150 20,150 170,917 644,122 21%

Other Funding Dept. April May June July August September October November December JanuaryCCTR CDE 720 51,363 54,465 86,678 11,180 22,493 57,133 14,008 - - -

468,237$ 57%

of 67


Budget Expense thru

Oct 2019 Amount

Remaining % Spent

A. PERSONNEL5020 Salaries and Wages 1,139,932$ 169,662$ 970,270$ 15%

B. FRINGE5110 Payroll Taxes 100,753 13,039 87,714 13%5120 Health Insurance 341,064 76,788 264,276 23%5130 Workers Compensation 45,859 9,987 35,872 22%5140 Retirement 38,876 2,894 35,982 7%

526,552 102,708 423,844 20%D. EQUIPMENT

5630 Capital Purchases 21,812 - 21,812 0%

E. SUPPLIES5510 Office Supplies 840 - 840 0%5520 Program Supplies 65,520 11,273 54,247 17%5521 Other Supplies 8,064 1,112 6,952 14%5522 Information Technology 14,678 2,471 12,207 17%5540 Food Supplies 2,700 311 2,389 12%5920 Copy Charges 120 120 0%5935 Postage 1,800 377 1,423 21%

93,722 15,544 78,178 17%G. CONTRACTUAL

5240 Participant Payments 278,208 48,802 229,406 18%5290 Consultants 28,800 4,417 24,383 15%5525 Subcontracted Services 22,000 6,222 15,778 28%

329,008 59,441 269,567 18%

H. OTHER5150 Other Employee Benefits 900 1,000 (100) 111%5310 Local Mileage 1,885 1,245 640 66%5322 Monitoring 6,300 2,919 3,381 46%5330 Vehicle Maintenance 15,000 3,150 11,850 21%5410 Rent 92,208 22,261 69,947 24%5420 Utilities 24,000 5,690 18,310 24%5440 Janitorial 6,720 1,844 4,876 27%5450 Repairs & Maintenance 40,684 10,944 29,740 27%5620 Leasehold Improvements 9,700 - 9,700 0%5640 Equip Repair & Maintenance 4,800 4,002 798 83%

5720 Liability Insurance 11,050 994 10,056 9%

5905 Advertising & Recruitment 5,850 879 4,971 15%

5911 Payroll Processing Fee 3,960 1,375 2,585 35%

5940 Printing 3,718 775 2,943 21%

5945 Dues & Subscriptions 400 56 344 14%5950 Telephone 7,800 1,706 6,094 22%5965 Health Exams & Supplies 2,400 918 1,482 38%5970 Parent Involvement 2,400 172 2,228 7%5991 Laundry 144 35 109 24%

239,919 59,965 179,954 25%

6000 Indirect 185,555 32,586 152,969 18%TRAINING AWARD

DEPT 246 Training expenses 59,066 17,360 41,706 29%

TOTAL EXPENDITURES 2,595,566$ 457,264$ 2,138,301$ (1) 18%

Based on Spending

In-Kind Needed 668,613$ 96,995$ Budgeted Cost per Child

In-kind Reported - 10/19 est (212,656) Projected Cost per Child

Under(Over) 455,957$

Community Action Partnership of San Luis Obispo County, Inc. Early Head Start Partnership YTD Actuals by Categories - FYE 7/31/20

Based on Budget

#(212,656) #

(115,661)$

of 67

SAN LUIS OBISPO EARLY HEAD START CCPIn-Kind Breakdown

BUDGETED IN-KIND BY CENTERCenter Location Child Slots In-KindFCC KERN KERN 80 48.78% 326,153

Borrego Springs SD 4 2.44% 16,308

Cambria Cambria 4 2.44% 16,308

Cuesta SLO 8 4.88% 32,615

SLOEEC SLO 6 3.66% 24,461

Paso Robles Paso Robles 8 4.88% 32,615


Ruben J Blunt Bakersfield 4 2.44% 16,308

Sunset Bakersfield 24 14.63% 97,846

Tierra Serena Shafter 18 10.98% 73,384

164 100.00% 668,613

Estimated Estimated Estimated

CenterBudgeted

In-Kind In-Kind Aug In-Kind Sept In-Kind Oct YTD TOTALSAmount

RemainingFCC KERN 326,153 4,500 4,500 4,500 13,500 312,653 4%

Borrego Springs 16,308 750 750 750 2,250 14,058 14%

Cambria 16,308 375 375 375 1,125 15,183 7%

Cuesta 32,615 150 150 150 450 32,165 1%

High Street 24,461 350 350 350 1,050 23,411 4%

Paso Robles 32,615 400 400 400 1,200 31,415 4%

Sunnyside 32,615 750 750 750 2,250 30,365 7%

Ruben J Blunt 16,308 250 250 250 750 15,558 5%

Sunset 97,846 1,200 1,200 1,200 3,600 94,246 4%

Tierra Serena 73,384 750 750 750 2,250 71,134 3%

TOTAL 668,613 9,475 9,475 9,475 28,425 640,188

Other Funding Dept. Aug Sept OctCMIG and CCTR 705 & 712 64,315 104,100 15,817

212,656$ 32%

of 67


Budget Expense thru

Oct 2019 Estimate to

Complete Total

Expense Amount

Remaining %

Spent

A. PERSONNEL

5020 Salaries 1,753,555$ 847,704$ 898,469$ 1,746,173$ 7,382$ 100%B. FRINGE BENEFITS

5110 Payroll Taxes 157,316 65,270 83,846 149,115 8,201 95%

5120 Health Insurance 486,738 325,244 184,316 509,560 (22,822) 105%

5130 Workers Compensation 70,670 61,723 20,829 82,553 (11,883) 117%

5140 Retirement 69,885 37,708 45,081 82,789 (12,904) 118%

784,609 489,945 334,072 824,016 (39,407) 105%C. OUT OF COUNTY TRAVEL

5320 Out of County Travel 3,123 2,113 500 2,613 510$ 84%E. SUPPLIES

5510 Office Supplies 2,400 3,400 3,600 7,000 (4,600) 292%

5520 Program Supplies 69,787 46,205 31,000 77,205 (7,418) 111%

5521 Other Supplies 4,900 166 650 816 4,084 17%5522 IT Supplies 34,415 14,153 13,700 27,853 6,562 81%

5540 Food Supplies 3,000 2,061 1,500 3,561 (561) 119%

5920 Copy Charges 2,400 1,194 1,200 2,394 6 100%

5935 Postage 1,500 1,237 900 2,137 (637) 142%

118,402 68,416 52,550 120,966 (2,564) 102%F. CONTRACTUAL

5220 Legal 150 - - - 150 0%

5290 Consultants/Contractors 18,500 16,860 6,265 23,125 (4,625) 125%

18,650 16,860 6,265 23,125 (4,475) 124%H. OTHER

5150 Employee Benefits 4,100 3,787 1,860 5,647 (1,547) 138%

5310 Local Mileage 1,620 1,887 2,590 4,477 (2,857) 276%

5330 Vehicle Maintenance 35,000 17,685 13,000 30,685 4,315 88%

5351 Pupil Transportation 19,746 11,688 8,500 20,188 (442) 102%

5410 Rent 90,304 43,278 33,500 76,778 13,526 85%

5411 Mortgage Payments 35,424 20,805 14,993 35,798 (374) 101%

5420 Utilities 57,456 24,158 16,500 40,658 16,798 71%

5440 Janitorial 12,768 6,831 2,400 9,231 3,537 72%

5450 Repairs for Centers 69,642 47,998 25,500 73,498 (3,856) 106%

5620 Leasehold Improvements 43,000 21,615 15,500 37,115 5,885 86%

5640 Equip Repair & Maint 17,800 8,352 3,000 11,352 6,448 64%

5720 Liability Insurance 30,815 27,870 7,000 34,870 (4,055) 113%

5905 Recruitment 7,500 6,072 4,775 10,847 (3,347) 145%

5911 Payroll Processing Fee 17,136 9,113 2,600 11,713 5,423 68%

5940 Printing 5,100 3,800 2,250 6,050 (950) 119%

5945 Dues & Subscriptions 1,500 1,825 1,000 2,825 (1,325) 188%

5950 Telephone 15,960 15,335 8,500 23,835 (7,875) 149%

5955 Training 250 - - - 250 0%

5965 Medical/Dental Supplies 4,320 2,043 150 2,193 2,127 51%

5970 Parent Activity Fund 4,320 1,565 225 1,790 2,530 41%

5991 Laundry 720 306 175 481 239 67%

474,481 276,015 164,018 440,033 34,448 93%

6000 Indirect 248,786 134,355 115,229.88 249,585 (799) 100%

TRAINING AWARD

Training expenses 40,224 22,738 5,485 28,223 12,001 70%

TOTAL EXPENDITURES 3,441,830$ 1,858,147$ 1,576,588$ 3,434,735$ 7,094$ 100%

*$59,161 COLA Included

Based on Budget Based on Spending

In-Kind Needed 898,468$ Budgeted Cost per Child 12,292$

In-kind Reported - 10/19 est (909,299) Projected Cost per Child 12,267$

Under(Over) (10,831)$ (180,718)$

Community Action Partnership of San Luis Obispo County, Inc. Head Start YTD Actuals by Categories - FYE 3/31/20

Dept 210

728,580

(909,299)

of 67

SAN LUIS OBISPO HEAD STARTIn-Kind Breakdown

1,713,507 HS 280 52% 898,468

EHS 254 48% 815,039

total 534

Total HS In-Kind Needed 898,468

BUDGETED IN-KIND BY CENTERCenter Location Child Slots In-KindAtascadero ED Atascadero 20 7.14% 64,176

Atascadero FD Atascadero 16 5.71% 51,341

Cambria Cambria 24 8.57% 77,012

CWR SLO 16 5.71% 51,341

Five Cities Oceano 36 12.86% 115,517

Cuesta SLO 16 5.71% 51,341

Stern Nipomo 24 8.57% 77,012

Oceano Oceano 16 5.71% 51,341

Paso Robles ED/FD Paso Robles 40 14.29% 128,353

Sequoia Morro Bay 16 5.71% 51,341

Las Vinas Shandon 8 2.86% 25,671


Tierra Serena Shafter 20 7.14% 64,176

HBT 12 4.29% 38,506

280 100.00% 898,468

estimate estimate estimate

CenterBudgeted

In-Kind In-Kind Apr In-Kind May In-Kind June In-Kind July In-Kind Aug In-Kind Sept In-Kind OctYTD

TOTALSAmount

RemainingAtascadero XD 64,176 831 - 1,775 - - - - 2,606 61,570 4%

Atascadero FD 51,341 3,764 - 1,082 - - - - 4,846 46,496 9%

Cambria 77,012 4,197 14,247 2,238 3,437 100 100 100 24,419 52,592 32%

CWR 51,341 1,291 1,291 1,291 1,291 800 800 800 7,564 43,777 15%

Cuesta 51,341 4,089 2,133 - - - - 6,222 45,119 12%

Five Cities 115,517 3,099 2,990 2,812 2,812 3,000 3,000 3,000 20,714 94,803 18%

Stern 77,012 475 454 323 758 1,200 1,200 1,200 5,610 71,402 7%

Oceano 51,341 1,451 425 - - - - 1,876 49,465 4%

Paso Robles ED/FD 128,353 5,758 5,690 3,459 3,036 2,500 2,500 2,500 25,443 102,909 20%

Sequoia 51,341 740 942 596 574 500 500 500 4,352 46,989 8%

Las Vinas 25,671 - - - - 25,671 0%

Sunnyside 51,341 4,420 4,221 1,125 1,125 2,500 2,500 2,500 18,391 32,950 36%

Tierra Serena 64,176 - - - - - 64,176 0%

HBT/Office 38,506 11 - 2,000 2,000 2,000 6,011 32,495 16%

TOTAL 898,468 30,126 32,394 14,701 13,033 12,600 12,600 12,600 128,055 770,413 14%

Other Funding Dept. April May June July August September October November December JanuaryCSPP CDE 780 96,820 147,450.31 257,748 56,449 50,117 132,708 39,952

909,299$ 101%

of 67

Community Action Partnership of San Luis Obispo County, Inc.Monterey Early Head Start 234 YTD Actuals by Categories - FYE 6/30/20

Contract # 09CH01137-01-0033.33% into current year

Expense thru

10/31/2019

A. PERSONNEL5020 Salaries 1,050,337$ 3,416$ 1,046,921$ 0%

B. FRINGE5110 Payroll Taxes 93,604 328 93,276 0%

5120 Health Insurance 277,087 1,891 275,196 1%

5130 Workers Compensation 43,823 688 43,135 2%

5140 Retirement 12,079 - 12,079 0%

426,593 2,907 423,686 1%E. SUPPLIES

5510 Office Supplies 864 66 798 8%

5520 Program Supplies 16,422 - 16,422 0%

5521 Program Supplies FCC 17,640 - 17,640 0%

5522 IT Supplies 10,342 - 10,342 0%

5540 Food Supplies 2,016 57 1,959 3%

5920 Copy Charges 518 - 518 0%

5935 Postage 1,018 - 1,018 0% 48,820 123 48,697 0%

F. CONTRACTUAL5220 Legal 160 - 160 0%5290 Consultants 10,728 491 10,237 5%

10,888 491 10,397 5%H. OTHER

5150 Employee Benefits 728 - 728 0%

5240 Provider Payments 368,619 - 368,619 0%

5310 Local Mileage 868 - 868 0%

5322 Monitoring 1,056 - 1,056 0%

5330 Vehicle Maintenance 4,173 - 4,173 0%

5410 Rent 44,113 - 44,113 0%

5420 Utilities 9,193 - 9,193 0%

5440 Janitorial 2,419 - 2,419 0%

5450 Facility Repairs & Maint 5,069 - 5,069 0%

5640 Equip Repair & Maint 3,994 1,114 2,880 28%

5720 Liability Insurance 9,629 - 9,629 0%

5905 Recruitment 2,218 302 1,916 14%

5911 Service Fees 4,512 - 4,512 0%

5940 Printing 1,210 658 552 54%

5945 Dues & Subscriptions 864 - 864 0%

5950 Telephone 3,510 169 3,341 5%

5965 Medical/Dental Supplies 749 334 415 45%

5970 Parent Activity Fund 1,915 - 1,915 0%

464,839 2,577 462,262 1%

TRAINING AWARDDept 236 Training expenses 41,851 1,706 40,145 4%

6000 Indirect 160,118 897 159,220 0.6%

TOTAL EXPENDITURES 2,203,446$ 12,117$ 2,191,329$ 0.5%

Notes Budget Amount

Remaining % YTD Spent

of 67

Community Action Partnership of San Luis Obispo County, Inc.Monterey Early Head Start Startup 237 YTD Actuals by Categories - FYE 6/30/20


Expense thru

10/31/2019

A. PERSONNEL5020 Salaries 80,106$ 4,495$ 75,611$ 6%


5120 Health Insurance 17,463 931 16,532 5%


5140 Retirement 721 - 721 0%

28,437 1,410 27,027 5%D. EQUIPMENT

5630 Capital Purchases 392,480 - 392,480 0%E. SUPPLIES

5520 Program Supplies 231,963 13,642 218,321 6%

5522 IT Supplies 104,004 - 104,004 0%

335,967 13,642 322,325 4%F. CONTRACTUAL

5290 Consultants 1,021 917 104

5525 Contractual 90%

1,021 917 104 -

H. OTHER 90%5322 Monitoring - 2,727 (2,727) - PDI team

5450 Facility Repairs & Maint 258,949 258,949 0%

5620 Leasehold Improvements 332,381 332,381 0%

5905 Recruitment - 760 (760) -

591,330 3,487 587,843 1%

6000 Indirect 56,901 1,916 54,985 3%


Budget Amount


Notes

of 67

Community Action Partnership of San Luis Obispo County, Inc.Monterey Head Start 230 YTD Actuals by Categories - FYE 6/30/20


Expense thru

10/31/2019

A. PERSONNEL5020 Salaries 1,498,287$ 9,692$ 1,488,595$ 1%


5120 Health Insurance 326,390 326,390 0%


5140 Retirement 12,282 12,282 0%

531,108 939 530,169 0%C. OUT OF COUNTY TRAVEL

5320 Out of County Travel - - - -D. EQUIPMENT

5630 Capital Purchases 24,000 24,000 0%E. SUPPLIES

5510 Office Supplies 1,836 67 1,769 4%

5520 Program Supplies 35,740 43 35,697 0%

5521 Program Supplies FCC 17,640 17,640 0%

5522 IT Supplies 21,978 21,978 0%

5540 Food Supplies 3,468 557 2,911 16%

5920 Copy Charges 1,102 1,102 0%

5935 Postage 2,162 100 2,062 5% 83,926 767 83,159 1%

F. CONTRACTUAL5220 Legal 340 340 0%5290 Consultants 22,797 762 22,035 3%

23,137 762 22,375 3%H. OTHER

5150 Employee Benefits 1,547 1,547 0%

5240 Provider Payments 290,997 290,997 0%

5310 Local Mileage 1,844 159 1,685 9%

5322 Monitoring 2,244 2,408 (164) 107% PDI team travel

5330 Vehicle Maintenance 8,868 38 8,830 0%

5410 Rent 89,348 4 89,344 0%

5420 Utilities 19,535 574 18,961 3%

5440 Janitorial 5,141 5,141 0%

5450 Facility Repairs & Maint 10,771 79 10,692 1%


5720 Liability Insurance 21,277 21,277 0%

5905 Recruitment 4,712 1,978 2,734 42%

5911 Service Fees 9,588 9,588 0%

5940 Printing 2,570 1,750 820 68%

5945 Dues & Subscriptions 1,836 1,836 0%

5950 Telephone 7,458 297 7,161 4%

5955 Training - - - -

5965 Medical/Dental Supplies 1,836 1,236 600 67%

5970 Parent Activity Fund 3,335 3,335 0%

491,393 10,403 480,990 2%

TRAINING AWARDDept 232 Training expenses 28,000 7,279 20,721 26%

6000 Indirect 210,229 2,387 208,424 1%


Notes Budget Amount


of 67

Community Action Partnership of San Luis Obispo County, Inc.Monterey Head Start Startup 233 YTD Actuals by Categories - FYE 6/30/20


Expense thru

10/31/2019

A. PERSONNEL5020 Salaries 97,907$ 74,491$ 23,416$ 76%

B. FRINGE5110 Payroll Taxes 8,714 5,590 3,124 64%



5140 Retirement 881 - 881 0%

34,758 7,208 27,551 21%

C. OUT OF COUNTY TRAVEL5320 Out of County Travel - - 0 -

D. EQUIPMENT5630 Capital Purchases 574,586 - 574,586 0%

E. SUPPLIES5520 Program Supplies 234,337 115,889 118,448 49%

5522 IT Supplies 105,068 6,081 98,987 6%

339,405 121,970 217,435 36%F. CONTRACTUAL

5290 Consultants 1,979 1,833 146 93%

1,979 1,833 146 93%H. OTHER

5322 Monitoring - 18,356 (18,356) - PDI team travel

5330 Vehicle Maintenance - 1,189 (1,189) - " "

5450 Facility Repairs & Maint 502,051 13,643 488,408 3%

5620 Leasehold Improvements 644,419 - 644,419 0%

5905 Recruitment - 8,269 (8,269) -

1,146,470 41,457 1,105,013 4%

6000 Indirect 77,545 19,757 57,788 25%


Notes Budget Amount


of 67

A. PERSONNEL

5020 Salaries

B. FRINGE

5110 Payroll Taxes

5120 Health Insurance

5130 Workers Compensation

5140 Retirement

C. OUT OF COUNTY TRAVEL

5320 Out of County Travel

E. SUPPLIES

5510 Office Supplies

5520 Program Supplies

5522 IT Supplies

5540 Food Supplies

5920 Copy Charges

5935 Postage

F. CONTRACTUAL

5220 Legal

5290 Consultants

5525 Contractual

H. OTHER

5150 Employee Benefits

5310 Local Mileage

5322 Monitoring

5330 Vehicle Maintenance

5410 Rent

5420 Utilities

5440 Janitorial

5450 Repairs for Centers

5620 Leasehold Improvements

5640 Equip Repair & Maint

5720 Liability Insurance

5905 Recruitment

5911 PR Fees

5940 Printing

5945 Dues & Subscriptions

5950 Telephone

5955 Training

5965 Medical/Dental Supplies

5970 Parent Activity Fund

6000 Indirect

TRAINING AWARD

Dept 265 Training expenses

TOTAL EXPENDITURES

Community Action Partnership of San Luis Obispo County, Inc.

San Diego Head Start YTD Actuals by Categories - FYEvuoecN3/31120ContractzwutsrponljigedcaZYXVSRQONLJIGECB# 09CH010460-03-00wutsrponlifecUTQONJIEDCB

penseBudget thru

iDJ8tl2Of9

$ 1,708,120 $ 931,506 $ 708,790

151,203 73,709 54,222

414,138 181,200 191,159

66,881 45,665 31,896

67,059 40,264 28,352

699,281 340,838 305,629

9,044 6,348 3,324

3,250 707 677

53,635 37.462 30,000

59,721 35,652 23,891

34,729 32,878 19,200

600 11 250

3,750 4,025 2,250

155,685 110,735 76,268

375

29,375 8,217 9,200

505,709 208,951 248,320

535,459 217,168 257,520

2,118 13,220 883

3,645 562 625

3,900 2,031 2,500

13,058 5,954 8,176

248,082 130,333 93,500

25,415 13,126 10,000

12,824 6,975 6,750

40,238 17,008 21,862

35,000

11,300 8,915 4,56930,139 26,497 12,595

7,615 3,639 3,558

18,017 10,862 7,500

2,820 1,496 500

1,530

10,312 9,102 6,650

457 5,400

7,360 2,969 4,459

6,700 4,267 3,000

478,543 258,942 192,526

284,090 149,243 123,525

45,627 44,516 1,111

$ 3,915,849 $ 2,059,295 $ 1,668,694

53%

In·kind Based on SpendingBased onBudget

In-Kind Needed

In·kind ESTIMATEO411/19·10131119

Under(Over) YTD

$ 978,962

(757,915)

$ 514,824

(757,915)

$ 221,047 $ (243,091)

77%

58.33% Into current year

•$ 1,640,297 $ 67,823 55% 96% Add'isharedw: Slate.

127,931 23,272 49% 85%

372,359 41,779 44% 90%

77,561 (10,680) 68% 116%

68,615 (1,556) 60% 102%

646,467 52,814 49% 92"10

9,672 (628) 70% 107%

1,384 1,866 22% 43%

67,462 (13,827) 70% 126% New MrTllNISoclillilalio1lspare

59,543 178 60% 100% selup

52,078 (17,349) 95% 150%

261 339 2% 44%

6,275 (2,525) 107% 167%

187,003 (31,318) 71% 120%

375 0% 0%17,417 11,958 28% 59%

457,271 48,438 41% 90%

474,688 60,771 41% 89%

14,102 (11,984) 624% 666% Serw:eawards""I budl;eled

1,187 2,458 15% 33%

4,531 (631) 52% 116%

14,130 (1,072) 46% 108%

223,833 24,249 53% 90% Add1Rerl shaed w. sla:e

23,126 2,289 52% 91%

13,725 (901) 54% 107%

38,870 1,368 42% 97%

35,000 0% 0% BudgetedNuevo pari<ng lei

13,484 (2,184) 79% 119% completedp,y.

39,092 (8,953) 88% 130%

7,198 417 48% 95%

18,362 (345) 60% 102%1,996 824 53% 71%

1,530 (1,530)

15,752 (5,440) 88% 153%

5,857 (5,857)

7,428 (68) 40% 101%7,267 (567) 64% 108%

451,468 27,075 54% 94%

272,768 11,322 53% 96%

45,627 0 98% 100%

$ 3,727,989 $ 187,860 53% 95%

Collt per Child

$ 12,471 Budgeted Cost per Child

$ 6,558 YTO Cost per Child

314 Budgeted Enrollment

of 67


San Diego Early Head Start YTO Actuals by Categories - FYEtonicaDC3/31/20Contract # 09CH01 0460-03-00

5833% into current year

ExpenseExpected TotalzwutsrponljigedcaZYXVSRQONLJIGECB% YTDwutsrponlifecUTQONJIEDCB%ETCBudget thru Variance

10/31/2019 to Complete Expense Spent Spent

A. PERSONNEL

5020 Salaries $ 665,788 $ 356,856 $ 282,880 $ 639,735 $26,053 54% 96%B. FRINGE

5110 Payroll Taxes 60,187 27,259 33,240 60,499 (312) 45% 101%5120 Health Insurance 172,087 84,832 72,700 157,532 14,555 49% 92%5130 Workers Compensation 30,016 12,231 12,730 24,961 5,055 41% 83%5140 Retirement 9,700 8,865 7,072 15,937 (6,237) 91% 164%

271,990 133,187 125,741 258,928 13,062 49% 95%C. OUT OF COUNTY TRAVEL

5320 Out of County Travel 2,260 74 2,260 2,334 (74) 3% 103%

E. SUPPLIES

5510 Office Supplies 480 69 129 197 283 14% 41%5520 Program Supplies 33,715 17,018 19,150 36,168 (2,453) 50% 107% New ~ocializationspace5522 IT Supplies 5,086 6,976 1,500 8,476 (3.390) 137% 167% new nelwo"< swilches for5540 Food Supplies 5,607 6,201 4,000 10,201 (4,594) 111% 182%

wireless access

5920 Copy Charges 180 180 180 0 0% 100%5935 Postage 540 1,402 875 2,277 (1,737) 260% 422%

45,608 31,667 25,834 57,500 (11,892) 69% 126%F. CONTRACTUAL

5220 Legal 375 375 0% 0%5290 Consultants 19,650 10,162 8,800 18,962 688 52% 97%

20,025 10,162 8,800 18,962 1,063 51% 95%H. OTHER

5150 Employee Benefits 912 1,956 806 2,761 (1,849) 214% 303% Award Ceremony

5240 Provider Payments0 #DIVIOI #DIV/OI

5310 Local Mileage 975 71 100 171 804 7% 18%5322 Monitoring 970 460 670 1,130 (160) 47% 117%5330 Vehicle Maintenance 5,478 2.586 2.225 4.811 667 47% 88%5351 Pupil Transportation 0 #DIV/O! #DIV/O!5410 Rent 23,180 14.940 14,000 28,940 (5.760) 64% 125% New sOCl!izabon space

5420 Utilities 10,740 6,201 4,500 10,701 39 58% 100%5440 Janitorial 3,646 4,019 1,125 5,144 (1,498) 110% 141%5450 Repairs for Centers 4,994 4,421 2,750 7,171 (2,177) 89% 144%5640 Equip Repair & Maint 1,880 1,495 461 1,956 (76) 80% 104%5720 Liability Insurance 4,761 988 4,267 5,255 (494) 21% 110%5905 Recruitment 1,124 649 475 1,124 0 58% 100%5911 PR Fees 2,172 1,335 839 2,174 (2) 61% 100%5940 Printing 360 496 299 795 (435) 138% 221%5945 Dues & Subscriptions 392 392 (392) #DIV/O! 0%5950 Telephone 2,100 1,635 723 2,358 (258) 78% 112%5955 Training 141 360 501 (501) #DIV/OI #DIV/O!5965 Medical/Dental Supplies 2,162 925 825 1,750 412 43% 81%5970 Parent Activity Fund 2,780 3,004 1,600 4,604 (1,824) 108% 166%

68,234 45,714 36,025 81,739 (13,505) 67% 120%

6000 Indirect 85,912 46,213 38,523 84,736 1,176 54% 99%TRAINING AWARD

Dept 268 Training expenses 27,769 18,681 9,088 27,769 101 67% 100%TOTAL EXPENDITURES $ 1,187,586 $ 642,553 $ 529,151 $ 1,171,704 $ 15,882 54% 99%

54%

In·kind Baud on Budget e.led on Spending

In·Kind Needed $ 296,897 $ 160.638

In·kind ESTIMATEDvuoecN411/19·10/31/19 (52.720) (52,720)

Under(Over) YTD $ 244,177 $ 107,91818%

Cost per Child


$ 6.836 YTO Cost per Chid

94 Budgeted EnroHment

of 67

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of 67

MIGRANT AND SEASONAL HEAD START PROGRAM

Deputy Director Flora Chacon

PROGRAM INFORMATION SUMMARY

Base Grant (MSHS and MSEHS)

Cumulative Enrollment: 347; Total Funded Enrollment: 2,146

Current Enrollment: 1,369

Note: MSHS enrollment is a cumulative number from 9/1

EHS-CC Partnership Grant

Cumulative Enrollment: 287; Total Funded Enrollment: 348

Current Enrollment: 287

Note: MSHS enrollment is a cumulative number from 9/1

EHS-CC Partnership Expansion Grant



EHS-CC Partnership III Grant



Disabilities Enrollment through November 30, 2019

Grant IEP/IFSP Children % of Funded

Enrollment

Base IFSP 33 4.6%

Base IEP 42

Partnership IFSP 18 6.6%

Partnership IEP 5

Expansion IFSP 2 3.4%

Expansion IEP 1

3rd Partnership IFSP 6 8.5%

3rd Partnership IEP 0

Totals: 107 5.02%

PROGRAM UPDATE

MSHS Program Director

A Monitoring Kickoff was held on November 12th for program Managers, Coordinators and Specialists. The

new monitoring framework was presented by the Monitoring for Success Committee with the intended vision

for CFS Head Start and Migrant and Seasonal Head Start programs. Participants engaged in the proposed

layout with roles and responsibilities as well as asking questions for follow-up. The event was successful and

the committee is moving forward with next steps to rollout monitoring as it fits program start/close

timeframes.

MSHS held the annual Delegate Review on November 18th. The Delegate presented their 2019 Self-

Assessment exemplary strengths and areas of need. Component teams were placed in breakouts to review

OHS’s Focus Area 2 Protocol and capture whether the Delegate complied. The team reported back to the

of 67

group and there were no areas of concerned noted. Quarterly meetings will occur throughout the program

year, next one is in January.

Program Options and Staff

While the majority of Migrant and Seasonal Head Start normal operating season has ended there are a few

sites that wrapped up its usual season through the end of this month. Some centers that are braided with

State funded programs will extend services through the month of November. Additional, Ventura County has

commenced their usual start of the season in October and is actively recruiting and enrollment vastly

increasing.

MSHS POLICY COUNCIL UPDATE

An Executive Policy Council Meeting was held on November 14th to present monthly reports and

communication to all counties representatives. The Executive Policy Council also approved the refunding grant

application for #90HM000011 (3rd Partnership) rendering services from 3/1/20-2/28/21 in Kern and Ventura

Counties.

The following executive committee members were present.

President Blanca Arroyo representing Monterey County

Secretary Saul Ramirez representing Ventura County

Treasurer Gilberto Rivera representing Fresno County

Sergeant at Arms Veronica Verduzco representing Orange County

of 67

COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.MIGRANT AND SEASONAL HEAD START2019-2020 ENROLLMENT

DEPT CENTER BUDGETED

ENROLLMENT

New Slot

Allocation

ACTUAL DAILY

ENROLL %

ACTUAL DAILY

ENROLL %

675 NORTH MONTEREY COUNTYLa Paz (Gonzales) 40 40 34 85% 31 78%Primavera (Chualar) 32 32 27 84% 27 84%San Jerardo (Salinas) 56 56 44 79% 43 77%

128 128 105 82% 101 79%670 SOUTH MONTEREY/SAN BENITO COUNTIES

Alegria (King City) 36 36 33 92% 33 92%Little Angels 40 40 32 80% 30 75%Santa Lucia 28 40 24 86% 24 86%Soledad (Soledad) 36 40 38 106% 38 106%Valle Verde (Greenfield) 76 76 65 86% 65 86%

216 232 192 89% 190 88%640 SLO/SANTA BARBARA COUNTIES

Bonita (Guadalupe) 28 28 17 61% 16 57%Las Vinas (Shandon) 20 0 0%Las Flores (Lompoc) 36 36 19 53% 19 53%Pasitos (Santa Maria) 36 36 31 86% 27 75%Riverview (Capacity 16 Preschoolers) 17 16 6 35% 6 35%William "Bill" Castellanos (Nipomo) 36 40 16 44% 16 44%

173 156 89 51% 84 49%645 VENTURA COUNTY

Buena Ventura (Oxnard) 36 36 0% - 0%Encanto (Oxnard) 36 36 0% - 0%Linda Vista (Fillmore) 36 36 34 94% 34 94%

108 108 34 31% 34 31%660 ORANGE COUNTY

El Jardin 28 0 0% 66 236%

28 0 34 121% 34 121%682 NORTH KERN COUNTY

Glenwood (Delano) 80 76 66 83% 66 83%Las Mariposas (Delano) 16 20 15 94% 15 94%

96 96 81 84% 81 84%680 SOUTH KERN COUNTY

Buena Vista (Lamont) 20 20 20 100% 20 100%Milagro (Arvin) 40 40 32 80% 32 80%Las Rosas (Wasco) 36 40 35 97% 35 97%

96 100 87 91% 87 91%681 FRESNO COUNTY

Kerman 38 32 33 87% 31 82%

38 32 33 87% 31 82%665 SAN JOAQUIN COUNTY

Adelita (Lodi) 40 50 7 18% 7 18%Artesi IIA (French Camp) 32 34 15 47% 15 47%Artesi III (French Camp) 20 26 13 65% 13 65%

92 110 35 38% 35 38%TOTAL CENTER 975 962 656 67% 643 66%

October 2019 Child Counts

September 2019 Child Counts

of 67

DEPT FCC BUDGETED

ENROLLMENT

New Slot

Allocation

ACTUAL DAILY

ENROLL %

ACTUAL DAILY

ENROLL %

675 NORTH MONTEREY COUNTY675 FCC - N MONT 2 30 29 32 107% 32 107%675 FCC - N MONT 3 30 29 25 83% 25 83%675 FCC - N MONT 4 30 29 23 77% 24 80%675 FCC - N MONT 5 30 29 27 90% 27 90%

120 116 107 89% 108 90%

670 SOUTH MONTEREY/SAN BENITO COUNTIES670 FCC - S MONT 2 30 29 28 93% 28 93%670 FCC - S MONT 3 30 29 21 70% 21 70%670 San Benito 30 29 15 50% 19 63%670 FCC - Hollister/Salinas 0% 0%

90 87 64 71% 68 76%

640 SLO/SANTA BARBARA COUNTIES640 SLO/SB (SB/SLO) 1 30 28 15 50% 20 67%

30 28 15 50% 20 67%

645 VENTURA COUNTY645 Ventura (Oxnard/Fillmore) 40 40 1 3% 0%

40 40 1 3% - 0%660 Orange COUNTY660 ORANGE COUNTY 0 1 1 #DIV/0! 1 #DIV/0!

0 1 1 #DIV/0! 1 #DIV/0!

682 NORTH KERN COUNTY682 No Kern (Kern 3) 42 44 15 36% 15 36%682 No Kern (Kern 4) 30 44 28 93% 36 120%682 No Kern (Kern 7) 0 10 8 #DIV/0! - #DIV/0!682 Fresno B 48 21 12 25% 9 19%

120 119 63 53% 60 50%

680 SOUTH KERN COUNTY680 So Kern (Kern 1) 45 46 35 78% 34 76%680 So Kern (Kern 2) 45 46 34 76% 34 76%

90 92 69 72% 68 71%

TOTAL FCC 490 483 320 65% 325 66%

MSHS TOTALS 1,465 1,445 976 67% 968 66%

519 539 - 0% - 0%

1,984 1,984 976 49% 968 49%

DelegateMSHS TOTALS W/ DELEGATE

of 67

updated 11/20/19

Budget Actual Expense

thru October 2019

Variance % Spent

A. PERSONNEL

5020 Program Salaries 9,486,907$ 958,198$ $8,528,709 10%B. FRINGE

5110 PR Taxes 887,536 75,946 811,590 9%

5120 Health Insurance 2,636,468 572,889 2,063,579 22%5130 Workers' Compensation 389,771 84,441 305,330 22%5140 Retirement 303,581 303,581 0%

4,217,356 733,277 3,484,079 17%C. OUT OF COUNTY TRAVEL

5320 Out of County Travel 48,669 9,743 38,926 20%D. EQUIPMENT

5630 Capital Purchases 159,620 36,911 122,709 23%E. SUPPLIES

5510 Office Supplies 9,300 854 8,446 9%5520 Program Supplies 412,997 55,764 357,233 14%

5521 Program Supplies Other 106,722 11,831 94,891 11%

5522 Program Supplies IT 134,883 11,237 123,647 8%5540 Food Supplies 9,900 6,545 3,355 66%5920 Copy Charges 5,580 537 5,043 10%5935 Postage 39,600 5,692 33,908 14%

718,982 92,460 626,522 13%F. CONTRACTUAL

5995 Delegate Agency 4,551,614 1,123,069 3,428,545 25%

4,551,614 1,123,069 3,428,545 25%H. OTHER

5150 Employee Health & Welfare 12,825 2,308 10,517 18%5220 Legal 4,975 4,975 0%

5240 Provider Payments 2,315,755 264,660 2,051,095 11%

5290 Consultants 166,327 14,134 152,193 8%5310 Local Mileage 2,480 225 2,255 9%5322 Program Monitoring 20,250 2,601 17,649 13%5330 Vehicle Maint Expense 156,780 33,870 122,910 22%5351 Pupil Transportation 173,456 39,584 133,872 23%5410 Rent 546,968 83,061 463,907 15%5411 Mortgage Payments 16,067 3,213 12,854 20%5420 Utilities 266,976 49,019 217,957 18%5440 Janitorial 84,240 18,619 65,621 22%

5450 Repairs for Centers 371,003 64,175 306,828 17%5620 Leasehold Improvements 118,104 118,104 0%5640 Equipment Repairs & Maint 54,432 27,652 26,780 51%5720 Liability Insurance 171,482 171,482 0%5905 Recruitment 48,590 4,053 44,537 8%5911 Service Fees 84,000 15,894 68,106 19%5940 Printing 9,912 1,599 8,313 16%5945 Subscriptions 23,100 52 23,048 0%5950 Telephone 67,536 9,395 58,141 14%5955 Training 14,050 3,191 10,859 23%5965 Medical & Dental Exams 28,143 4,021 24,122 14%5970 Parent Activity Fund 77,953 5,063 72,890 6%5991 Laundry 760 247 514 32%

4,836,164 646,637 4,189,528 13%

6000 Indirect 1,535,198 195,225 1,339,973 13%

OPERATING BUDGET 25,554,510 3,795,519 21,758,992 15%

TRAINING AWARDDept 615 Training expenses 235,349 34,165 201,184 15%TOTAL EXPENDITURES 25,789,859$ 3,829,685$ 21,960,175$ 15%

Based on Budget

Based on Spending

In-Kind Needed 9% 2,757,946$ 378,760$

In-kind Collected 10/31/19 (362,742) (362,742) *estimated

State & First 5 In-kind (162,303) (162,303) Amount Under(Over) 2,232,901$ (146,285)$ % Collected based upon spending at 10/31 12%

Actual Cost per Child at 10/31/19 2,773$

Budgeted Cost per Child 14,497$

Community Action Partnership of San Luis Obispo County, Inc.MSHS Funding - Contract # 90CM9821-05YTD Actuals by Categories - FYE 8/31/20

of 67


MSEHS Early Supplemental Funding

YTO Actuals by Categories - FYE 8/31/20Updated 11/20/19

Expense%

Budget thru VarianceSpent

Notes

Oct 19

A. PERSONNELYUTRPONMLIGEDCBA

5020 Program Salaries $ 698,895 $ 154,248 544,647 22%

B. FRINGE

5110 PR Taxes 64,618 11,757 52,861 18%

5120 Health Insurance 180,937 40,311 140,626 22%5130 Workers' Compensation 30,645 6,126 24,519 20%

5140 Retirement 14,076 3,200 10,876 23%

290,276 61,394 228,882 21%


5320 Out of County Travel 1,226 1,226 0%

E. SUPPLIES


5520 Program Supplies 30,348 5,138 25,210 17%5521 Program Supplies Other 34,256 2,863 31,393 8%

5522 Program Supplies IT 20,162 679 19,483 3%5540 Food Supplies 800 53 747 7%

5935 Postage 1,200 83 1,117 7%

87,330 8,823 78,507 10%

H. OTHER

5150 Employee Health & Welfare 500 104 396 21%

5240 Provider Payments 591,577 122,732 468,846 21%

5290 Consultants 5,960 364 5,596 6%5310 Local Mileage 232 232 0%5322 Monitoring 250 250 0%

5330 Vehicle Maint Exp 6,840 896 5,944 13%

5351 Pupil Transportation 640 237 403 37%

5410 Rent 47,883 7,874 40,009 16%

5420 Utilities 20,400 3,720 16,680 18%

5440 Janitorial 4,800 712 4,088 15%5450 Repairs for Centers 21,000 2,769 18,231 13%




5905 Advertising & Recruiting 1,600 306 1,294 19%5911 Service Fees 3,584 955 2,629 27%

5940 Printing 1,200 1,200 0%

5945 Dues & Subscriptions 2,100 4 2,096 0%

5950 Telephone 2,280 251 2,029 11%5955 Training 250 492 (242) 197%

5965 Medical & Dental Exams 3,750 261 3,489 7%

5970 Parent Activity Fund 4,570 392 4,178 9%

745,051 143,303 601,748 19%

6000 Indirect 145,332 29,421 115,911 20%

OPERATING BUDGET 1,968,110 397,189 1,570,921 20%

TRAINING AWARD

Dept 686 Training expenses 45,242 6,847 38,395 15%

TOTAL EXPENDITURES $ 2,013,352 $ 404,036 $ 1,609,316 20%

$ 2,494 Actual Cost per Child at 10/31


of 67

COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.

MIGRANT AND SEASONAL EARLY SUPPLEMENTAL HEAD START

2019 - 2020 ENROLLMENTYUTRPONMLIGEDCBA

ACTUAL ACTUALBUDGETED DAILY DAILY

DEPT CENTER ENROLLMENT ENROLL % ENROLL %685 Little Angels (King City) 16 8 50% 7 44%

Glenwood (Delano) 16 14 88% 15 94%Milagro (Arvin) 8 8 100% 8 100%Buena Vista (Lamont) 8 5 63% 5 63%

CENTERS TOTAL 48 35 73% 35 73%

September 2019 October 2019

Child Counts Child Counts

BUDGETED ACTUAL ACTUALDEPT CENTER ENROLLMENT ENROLL % ENROLL %

685 FCC - SANTA MARIA 2 35 18 51% 18 51%

FCC - S MONT 1 29 27 93% 27 93%FCC - N MONT 1 29 28 97% 28 97%

FCCS TOTAL 93 73 78% 73 78%

21 1 131 62% 1 131 62% IPREGNANT MOTHERS

MSHS SUPPLEMENTAL

TOTAL162 I 121 I 75% I 121 I 75% I

of 67


MSEHS 1st Partnership Funding - Contract # 90HMOOO019

YTO Actuals by Categories - FYE 8/31/20

Updated 11/20/2019

BudgetExpense

Variance%

Notesthru Oct 2019 Spent

A.PERSONNEL

5020 Program Salaries $ 1,791,544 $ 332,298 $ 1,459,246 19%B. FRINGE

5110 PR Taxes 161,851 25,607 136,244 16%


5130 Workers' Compensation 71,096 11,583 59,513 16%5140 Retirement 36,072 6,500 29,572 18%

694,157 121,664 572,493 18%


5320 Out of County Travel 4,977 429 4,548 9%

E. SUPPLIES

5510 Office Supplies 3,500 7 3,493 0%

5520 Program Supplies 48,898 5,651 43,247 12%

5521 Program Supplies Other 97,210 11,658 85,552 12%

5522 Program Supplies IT 24,985 2,862 22,123 11%

5540 Food Supplies 1,440 88 1,352 6%5920 Copy Charges 160 160 0%

5935 Postage 6,720 936 5,784 14%

182,913 21,201 161,712 12%

H.OTHER

5150 Employee Benefits 4,320 86 4,234 2%

5240 Provider Payments 1,862,607 350,359 1,512,248 19%

5290 Consultants 16,008 793 15,215 5%

5310 Local Mileage 870 110 760 13%

5322 Program Monitoring 10,450 1,591 8,859 15%

5330 Vehicle Maint Expense 16,500 5,316 11,184 32%

5410 Rent 91,383 16,030 75,353 18%

5420 Utilities 15,840 5,827 10,013 37%

5440 Janitorial 8,640 1,501 7,139 17%

5450 Repairs for Centers 38,976 11,003 27,973 28%


5640 Equipment Repairs & Maint 8,640 5,589 3,051 65%


5905 Recruitment 4,800 805 3,995 17%

5911 Service Fees 6,240 1,516 4,724 24%

5940 Printing 4,800 90 4,710 2%

5945 Subscriptions 5,400 69 5,331 1%

5950 Telephone 11,376 1,771 9,605 16%

5955 Training 1,000 551 449 55%


5970 Parent Activity Fund 15,726 1,149 14,577 7%

2,147,650 404,993 1,742,657 19%

6000 Indirect 385,535 70,447 315,088 18%


TRAINING AWARD

Dept 625 Training expenses 121,247 5,392 115,855 4%

TOTAL EXPENDITURES $ 5,328,023 $ 956,424 $ 4,371,599 18%

In-Kind Needed $In-Kind Collected 10/31 Est.

State In-Kind 10/31 '__-~~__'_'Amount Under(Over) 10/31 '-$ ~'- __ ~_~

Actual Cost per Child at 10/31$ 2,748

Budgeted Cost per Child

$ 15,310

of 67


MIGRANT AND SEASONAL EARLY HEAD START PARTNERSHIP 12019-2020 ENROLLMENT

ACTUAL ACTUAL

BUDGETED DAILY DAILYDEPT CENTER ENROLLMENT ENROLL % ENROLL %620 Little Angels (King City) 8 7 88% 8 100%622 Artesi liB (French Camp) 34 16 47% 16 47%

Artesi III (French Camp) 48 26 54% 26 54%Adelita (Lodi) 26 16 62% 16 62%

CENTERS TOTAL 116 65 56% 66 57%

September 2019 October 2019 Child

Child Counts Counts

FCCACTUAL ACTUAL

DAILY DAILYDEPT CENTER ENROLL % ENROLL %

620 FCC - N MONT 6 36 36 100% 36 100%

San Benito (Hollister/Salinas) 36 33 92% 33 92%

Orange (Orange) 40 27 68% 27 68%

Fresno (Fresno A) 40 34 85% 34 85%

Fresno (Fresno C) 25 23 92% 23 92%

Santa Maria 10 9 90% 9 90%

Kern 5 (Arvin/Bakersfield) 45 37 82% 38 84%

FCCS TOTAL 232 199 86% 200 86%

3481 2641 76% 1 266 1 76% 1MSEHS EXP PART TOTAL

of 67


MSEHS Partnership 2nd Round - Contract # 90HMOOO010

YTD Actuals by Categories - 8/31/20UDdated 11/20/19

Expense%

Budget thru VarianceSpent

Notes

Oct 19

A. PERSONNELYUTRPONMLIGEDCBA5020 Program Salaries $ 360,824 72,353 288,471 20%

B. FRINGE5110 PR Taxes 32,868 5,676 27,192 17%


5130 Workers' Compensation 15,545 1,964 13,581 13%

5140 Retirement 6,989 580 6,409 8%

144,387 23,168 121,219 16%


5320 Out of County Travel 2,510 2,510 0%

E. SUPPLIES


5520 Program Supplies 12,487 2,165 10,322 17%5521 Program Supplies Other 24,325 3,134 21,191 13%

5522 Program Supplies IT 8,551 263 8,288 3%5540 Food Supplies 500 20 480 4%

5935 Postage 1,800 303 1,497 17%

47,963 5,889 42,074 12%

F. CONTRACTUAL

5995 Delegate Agency 297,187 8,400 288,787 3%

297,187 8,400 288,787 3%

H. OTHER

5150 Employee Health & Welfare 605 10 595 2%

5240 Provider Payments 556,685 122,591 434,094 22%

5290 Consultants 5,445 5,445 0%5310 Local Mileage 87 87 0%5322 Monitoring 2,976 53 2,923 2%

5330 Vehicle Maint Exp 2,640 1,090 1,550 41%

5351 Pupil Transportation 400 400 0%

5410 Rent 25,902 4,051 21,851 16%

5420 Utilities 3,600 762 2,838 21%

5440 Janitorial 2,400 246 2,154 10%

5450 Repairs for Centers 7,440 1,706 5,734 23%

5640 Equip Repair & Maint 2,832 844 1,988 30%


5905 Advertising & Recruiting 1,045 405 640 39%5911 Service Fees 1,375 554 821 40%

5940 Printing 500 500 0%

5945 Dues & Subscriptions 2,400 3 2,397 0%

5950 Telephone 1,560 92 1,468 6%5955 Training 250 250 0%


5970 Parent Activity Fund 2,310 513 1,797 22%

625,799 133,019 492,780 21%

6000 Indirect 94,519 18,754 75,765 20%


TRAINING AWARD

Dept 629 Training Expenses 30,551 620 29,931 2%

TOTAL EXPENDITURES 1,603,740 $ 262,204 $ 1,341,536 16%

Based on Based on

Budaet SDendina

In-Kind Needed $ 102,366 $ 16,736 Actual Cost pe

In-Kind Collected 10/31 Est. (20,000) (20,000) $ 2,260

Del. Collected In-Kind 10/31 Est (5,500) (5,500) Budgeted Cos

Amount Under(Over) 10/31 $ 76,866 $ (8,764) $ 13,825

r Child at 10/31

t per Child

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MIGRANT AND SEASONAL EARLY HEAD START 2ND EXPANSION PARTNERSHIP2019-2020 ENROLLMENT

ACTUAL ACTUAL

BUDGETED DAILY DAILYDEPT CENTER/FCC ENROLLMENT ENROLL % ENROLL %628 FCC - S MONT 4 40 40 100% 40 100%

FCC - KERN 6 30 29 97% 31 103%Santa Lucia 16 8 50% 8 50%Delegate - CAPMC 30 0%

MSEHS 2ND EXP PART TOTALS 116 77 66% 79 68%

September 2019

Child Counts

October 2019

Child Counts

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MSEHS Partnership 3rd Round - Contract # 90HM000011-01

YTD Actuals by Categories - 2/29/20UDdated 11/20/19

Variance%

NotesSpent

43,896 81% Late Start.

6,030 71%

13,147 73%

4,607 51%

2,319 50%

26,104 68%

191 91%

80 73%

(1,127) 143% Additional supplies required

(1,741) 110% +748 88%(56) 111% Addrtional Meetings.

1,589 24%

(505) 102%

Budget

A. PERSONNEL

5020 Program Salaries $ 234,422

B. FRINGE

5110 PR Taxes 20,514

5120 Health Insurance 47,944

5130 Workers' Compensation 9,340

5140 Retirement 4,685

82,483


5320 Out of County Travel 2,208

E. SUPPLIES

5510 Office Supplies 300

5520 Program Supplies 2,6005521 Program Supplies Other 16,900

5522 Program Supplies IT 6,3005540 Food Supplies 500

5935 Postage 2,100

28,700

H. OTHER

5150 Employee Health & Welfare 495

5240 Provider Payments 528,520

5290 Consultants 2,4755310 Local Mileage 825322 Monitoring 1,488

5330 Vehicle Maint Exp 2,640

5410 Rent 15,980

5420 Utilities 3,840

5440 Janitorial 1,6925450 Repairs for Centers 4,800

5640 Equip Repair & Maint 2,400

5720 Liability Insurance 2,461

5905 Advertising & Recruiting 1,1555911 Service Fees 1,650

5940 Printing 475

5945 Dues & Subscriptions 2,400

5950 Telephone 1,5605955 Training 250

5965 Medical & Dental Exams 2,100

5970 Parent Activity Fund 1,650

578,113

6000 Indirect 74,074

OPERATING BUDGET 1,000,000

TRAINING AWARD

Dept 627 Training Expenses 25,000

START-UP AWARD

Dept 621 Start-Up 222,000

TOTAL EXPENDITURES 1,247,000

ExpenseTotal

thru ETCExpense

Oct 19

84,577 $ 105,948 $ 190,526

6,379 8,105 14,484

14,900 19,897 34,797

1,471 3,262 4,733

645 1,721 2,366

23,395 32,984 56,379

17 2,000 2,017

95 125 220

2,727 1,000 3,72712,241 6,400 18,641

442 5,110 5,552256 300 556

136 375 511

15,895 13,310 29,205

3 3

164,529 184,020 348,549

342 1,700 2,042

322 1,000 1,322

1,790 800 2,590

5,302 8,000 13,302

658 1,000 1,658

41 1,300 1,3411,754 2,600 4,354

774 1,500 2,274

2,461 2,461

3,698 1,000 4,698250 250

101 350 451

140 2,000 2,140

633 800 1,433250 250

659 1,200 1,859

549 1,050 1,599

181,294 211,281 392,574

24,414 29,242 53,656

329,593 394,765 724,358

492 1%

179,972 66%

433 83%82 0%

166 89%

50 98%

2,678 83%

2,182 43%

351 79%446 91%

126 95%

0 100%

(3,543) 407%1,400 15%

24 95%

260 89%

127 92%0 100%

241 89%

51 97%

185,539 68%

20,418 72%

275,642 72%

Under Enrollment.

Family recruitment.

25,000 25,000 100%

43,033 82,967 126,000 96,000 57%

$ 397,626 $ 477,732 $ 875,358 $ 371,642 70%

Based on

Budget

Based on

Spending

In-Kind Needed $ 65,426 $ 25,380

In-Kind Collected 10/31 Est. (54,064) (54,064)

Amount Under(Over) 10/31 $ 11,362 $ (28,683)

Actual Cost per Child at 10/31

$ 12,505

Budgeted Cost per Child

$ 17,814

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COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.MIGRANT AND SEASONAL EARLY HEAD START 3RD EXPANSION PARTNERSHIP2019-2020 ENROLLMENT

ACTUAL ACTUAL ACTUALBUDGETED DAILY DAILY DAILY

DEPT CENTER/FCC ENROLLMENT ENROLLyxwvutsrqponmlkihgfedcbaYXWVUTSRPONMLKJIHGFEDCBA% ENROLL % ENROLL %626 IFCC - 3P- North Kern 35 24 69% 29 83% 32 91%

FCC - 3P- Venutra 35 35 100% 34 97% 34 97%

MSEHS 3ND PART TOTALS 70 59 84% 63 90% 66 94%

August 2019 ChildCounts

September 2019Child Counts

October 2019Child Counts

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STATE CHILD DEVELOPMENT PROGRAMS

Interim Division Director Elizabeth Steinberg

STATE CHILD DEVELOPMENT PROGRAMS

PROGRAM INFORMATION SUMMARY THROUGH NOVEMBER 30, 2019

Enrollment

Program Budgeted

Enrollment

Current

Enrollment %

State Migrant Program (CMIG 5011) 110 83 75% State Migrant Program (CMIG 5012) 312 247 79% California State Preschool Program (CSPP) 752 589 78% General Child Care & Dev. Prog. (CCTR) 169 95 56%

Program Totals: 1,343 1,014 76%

Center Report: Adelita Migrant Child Development Center

Submitted by Center Director Elizabeth Rico

We are near the end of the season and our enrollment is decreasing. We currently have 11 preschoolers and

10 infant/toddlers. Some staff have been furloughed.

This month children started their winter garden, it is looking fabulous and soon they will harvest lettuce,

eggplants, strawberries, onions, cherry tomatoes, and cauliflower.

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2019November / Noviembre

DESAYUNO/BREAKFAST

ALMUERZO/LUNCH

BOCADILLO/SNACK

ADA Attendance NIÑO/CHILD NIÑO/CHILD NIÑO/CHILD

Alegria (King City)Bonita (Guadalupe) 15 88 87 87 63

Buena Ventura (Oxnard) 21 335 327 334 285

Buena Vista (Lamont)Encanto (Oxnard)Glenwood - Inf/TodGlenwood - Pre braided 13 223 223 222 142

Kerman Full Day-A 28 490 487 486 464

La Paz (Gonzales) 30 175 175 168 158

Las Flores (Lompoc)Las Mariposas - Inf/Tod Las Mariposas - Pre braidedLas Rosas (Wasco)Linda Vista (Fillmore)Little Angels - Pre Milagro (Arvin)Pasitos (Santa Maria) 22 130 130 126 108

Primavera (Chualar)Riverview (Guadalupe) 6 35 34 35 27

San Ardor 5 56 51 55 47

San Jerardo (Salinas) 38 225 219 218 179

Santa Lucia 20 119 119 119 88

SoledadValle Verde (Greenfield) 60 358 358 357 276

Willian "Bill" Castellanos Childcare 14 84 84 84 65

272 2318 2294 2291 1902

Glenwood - ToddlersLas Mariposas - ToddlersLittle Angels - ToddlersMilagro - Toddlers

0 0 0 0 0

Adelita (Lodi) 13 240 224 237 223

Artesi II (French Camp) 12 203 193 200 201

Artesi III (French Camp) 20 286 285 274 286

Little Angels - PI - Infants 6 96 96 95 79

Santa Lucia - Toddlers 11 66 66 66 48

62 891 864 872 837* teachers meals not included in these numbers.*comidas de las maestras no están incluidas en estos números.

PROGRAM/ BREAKFAST LUNCH SNACKCENTER Child Child Child

34 505 490 494 360

21 308 303 293 215

15 221 216 221 161

16 227 220 225 107

29 427 409 417 213

22 326 321 322 104

13 188 179 187 126

MSEHS PARTNERSHIP TOTALS:

MSEHS TOTALS:

Oceano - Braided

AtascaderoCambria C.W.R.Cuesta Five CitiesNipomo

MSEHS - Partnership w/ CMIG

ADA Attendance Meal Count

HEAD START:

Numero de comidas servidas/Number of Meals Served

MSHS CENTROS/CENTERS

MSEHS Supplemental

MSHS TOTALS:

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35 511 500 500 274

19 271 250 271 140

HS TOTALS: 204 2,984 2,888 2,930 1,700

Boys & Girls Club 35 486 447 460 400

Midland 33 458 418 432 215

Nuevo 32 445 441 437

Ramona 51 709 704 702 477

San Diego HS TOTALS: 151 2,098 2,010 2,031 1,092

Hillside Village EHS 16 205 200 202 189

Ramona EHS 8 109 106 108 76

24 314 306 310 265

Cuesta - infant room 5 64 59 63 47

Georgia Brown EHS 14 209 205 201 129

13 172 162 164 174

Sunnyside EHS 8 118 116 116 87

40 563 542 544 437

Cambria EHS 8 114 114 112 78

Cuesta - Toddler collaboration 5 67 66 67 63

SLO Early Education & Child Care 8 112 108 110 91

Paso Robles - Toddler - CCTR braided 7 105 96 98 92

Ruben J. Blunt CDC - Toddler 6 87 87 84 60

Sunset CDC - Infant/Toddler 13 181 179 180 107

Tierra Serena - Inf/Tod CMIG braided 2 19 18 15 15

Tierra Serena - Inf/Tod CCTR braided 16 222 219 221 198

65 907 887 887 704

EARLY HEAD START:

Step by Step (Lopez HS-AG)

EHS - TOTALS:EHS - Partnership expansion

EHS Partnership TOTALS:

Paso RoblesSunnyside

SAN DIEGO HEAD START:

SAN DIEGO EARLY HEAD START:

SD EHS TOTALS:

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ADULT DAY SERVICES

Program Manager Mara Whitten

Current enrollment at the Center = 30

Daily average = 14

Hours of services provided = 1,335

Number of meals served = 258

Please join us for our annual Holiday Party on Thursday, December 19, at 2pm. Enjoy an afternoon of musical

entertainment by Chad Stevens and Brett Mitchell along with refreshments to celebrate the holiday season.

We wish to thank Loren Leidinger and Laura Mountain-Tuller for creating a wonderful Annual Appeal Letter for

the Adult Day Center. Nearly three hundred letters were addressed by our dedicated Program Advisory

Council and mailed out before the Thanksgiving holiday. We are so grateful for all the support of our donors.

Success story

This month we welcome our newest club member, Mary. Mary was born and raised in Mexico and was one of

14 siblings. As a young child she worked on the family ranch and helped take care of her younger siblings.

Mary moved to the United States when she was a young bride and she worked as a registered nurse at the

California Men’s Colony. Since retiring, Mary has traveled the world, but what she enjoys most is helping others and volunteering at non-profits. When Mary was diagnosed with dementia, her granddaughter sought

out the Adult Day Center as an opportunity for her grandmother to socialize, but what intrigued Mary was the

opportunity to volunteer and to help “the old people”.

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ENERGY DEPARTMENT Program Director Jim McNamara

LIHEAP Utility Assistance

December is a busy month for utility assistance but we want everyone to know that we have plenty of funding

to assist low-income households with their gas, electric or propane bills during the holiday season. The

eligibility guidelines for the program are listed below. Please refer potential clients to our office at 805 541-

4122, ext. 10 or direct them to the Energy/Utility Assistance of the CAPSLO website.

LIHEAP Emergency Heating Services

October and November were busy months for furnace and water heater replacements with 43 jobs scheduled

and completed in the two-month period. Energy crews just completed a rooftop dual-pack furnace/a-c unit

installation that involved hiring a crane to lift the old furnace off the roof, over power lines and to the ground

and then to place the new furnace on the roof where Ben Bolayog, Marco Guerrero, Tino Lopez and Daniel

Gonzalez all worked diligently to connect the furnace to electrical power, gas line and the rebuilt duct system

connections. There were 31 furnace repair and replacement jobs in total along with 12 water heater

replacements in that period.

Staffing/Training

New employees Daniel Gonzalez, Jose Vasquez and Tyler Smith all completed a series of online course in

workplace safety, lead hazards and weatherization. Installers Marco Guerrero and Paul Hernandez completed

the prerequisites for CSD training and will be attending a 5-day class in Combustion Air Safety Testing and a 4-

day class in Duct and Shell Leakage at the Stockton Training Center in February. New Energy Outreach

Specialist Andrew Romel completed his 5-day Energy Specialist training in Stockton and is now certified by

PG&E. He will also attend a 3-day class at the So Cal Gas training center in Downey in December. Andrew is

now licensed with the Contractors State License Board as a Home Improvement Salespersons, which allows

him to conduct outreach and enrollment of clients under CAPSLO’s contractors license.

3C-REN

Energy received the initial contract with Ventura County for the Tri-County Regional Energy Network

70,598.67. This is for planning and development of the new program with actual direct installation work

scheduled to begin in early 2020.

Household Size Gross Monthly Income

1 $2,170.74

2 $2,838.66

3 $3,506.58

4 $4,174.50

5 $4,842.42

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FAMILY AND COMMUNITY SUPPORT SERVICES

Program Director Melinda Sokolowski

December Board Report

Family & Community Support Services Division: reported by Danijela Dornan

The Family Preservation Program (FPP): FPP has seen an increase again in referrals through the fall months. We are averaging 52 closed referrals per month vs. 44 per month last year. We have closed 262

referrals as of December 1, 2019. We are responding to a variety of referrals within this program year and 242 referrals for parent education, and 20 referrals for direct service items such as: beds, clothing, infant supplies. We currently have a 37% acceptance rate, which is a lower rate from prior months. We have offered parent education services to 148 families with children ages 0-5 years old. Services to Foster / Resource Families and Probation referred families continues to see an increase in referrals. We provide in-home parent education, referrals to services, and delivery of items such as beds, strollers and car seats. We have 7 referrals for parent education and 27 for direct service items. Below is a quick overview of the total numbers served from program year 2017-2018, 2018-2019, and 2019-2020 (through Nov 1, 2019):

2017 - 2018: (94) Families (160) children 2018 - 2019: (68) Families (86) children 2019 – 2020: (33) Families (35) children

SAFE

By: Mary Squellati, Family Resource Center Supervisor and Sara Zepeda, SAFE Systems Coordinator South County SAFE had very busy month in November with 52 referrals received for families in crisis or with high-level needs. We are proud to welcome Jessica Baza to our team as the Arroyo Grande Family Resource Center family advocate. Jessica is bilingual and bicultural and brings a wealth of expertise including experience with CAPSLO’s Parent Education Program. Jessica has visited all her assigned school sites and begun building relationships with partners and families. South County SAFE has been working hard identifying families who could benefit from sponsorship for the holidays. They have partnered with South County Youth Coalition, Altrusa, and the Optimist Club and look forward to providing a Christmas to many impoverished families come December.

Fiscal YearReferrals

ClosedSpecialty

Type of

ServicePath/ Source Client Response

SP 0-5 re2 PE DS One Two CW Accpt Cnslt Decln Non Othr Pend

2015-2016 Totals 633 84 453 154 528 108 342 277 13 369 96 77 118 7 013% 72% 24% 83% 17% 54% 44% 2% 58% 15% 12% 19% 5% 0%

2016-2017 Totals 648 92 382 182 573 76 421 214 12 355 96 93 140 15 014% 59% 28% 88% 12% 65% 33% 2% 55% 15% 14% 22% 8% 0%

2017-2018 Totals 656 74 302 96 653 57 459 227 12 356 162 57 117 7 011% 46% 15% 92% 8% 70% 35% 2% 54% 25% 9% 18% 7% 0%

2018-2019 Totals 530 61 254 68 496 27 361 162 17 241 93 83 106 8 412% 48% 13% 95% 5% 68% 31% 3% 45% 18% 16% 20% 12% 0%

2019-2020 Totals 262 37 148 36 242 20 178 72 8 97 47 47 68 0 014% 56% 14% 92% 8% 68% 27% 3% 37% 18% 18% 26% 0% 0%

LEGEND:SP = Spanish speaking PE = Parent Education Accpt = Accepted Svcs0-5 = Child <6-years-old in the home DS = Direct Services (beds, bedding, child safety items) Cnslt = Consultation only / referred outre2 = Re-referred w/in 18 mos. CW = CalWORKS Decln = Declined Svcs

Non = Non-responsiveOther = Withdrawn_Ineligible

Pend = 5/10 Day Pending/Path 1 Rpts only!

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The family advocates received a donation of food and grocery gift cards from Arroyo Grande Rotary Club which has allowed them to help over twenty families enjoy a Thanksgiving meal who otherwise would have gone without. South County Youth Coalition partnered with CAPSLO/SAFE to provide twenty-seven parenting classes and support groups in English and Spanish in the South County community this first half of the school year. The last class of 2019 was held on November 22nd. The classes have received positive feedback and have provided parents with information on topics such as healthy sleep habits, nutrition, trauma, mental wellness, boundaries, as well as social and emotional well-being. November is a month to reflect on gratitude and thanks. South County SAFE team thanks their wonderful clients for trusting us to help when they are most vulnerable. We are grateful for the opportunity to serve families each day.

2-1-1 Community Resource Project

By: Monica Anderson and Cori Julien, Community Resource Specialists In November, Monica was able to do outreach to community members at two events. She was also able to attend and speak at the San Luis Obispo Veterans and Family Information community meeting in San Luis Obispo and promote 2-1-1. Monica also attended the Better Together Luncheon where she was able to network with other area agency providers as well as promote 2-1-1. Monica participated in the following community events:

Better Together Luncheon SVSC Veterans & Family Information

Presentations

Monica also provided 2-1-1 training and information to the Central Coast Kidney and Transplant Support Group. November was Cori Julien’s first full month as the 2-1-1 North County Community Resource Specialist position. Cori was able to participate and reach out to community members and providers at two outreach events and schedule presentations with agencies throughout the North County and Cayucos. Cori participated in the following community events:

Sobriety Road Event at Cuesta College in San Luis Obispo (200 attendees) Fostering Teens and Youth in San Luis Obispo (100 attendees)

Oceano Family Resource Center staff with Dave Tennent of Arroyo Grande Rotary who donated food and money for South County families in need

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Cori provided 2-1-1 information to the following agencies: Transitions Mental Health Association Resilient Souls The Lapidus Clinic Balance Treatment Center The Haven County of SLO Public Libraries County of SLO Tobacco Control Program ECKERD

Financial Empowerment Program

By: Gaby Solis, Financial Resource Specialist The Financial Empowerment Program started the month providing a training on the “Your Money, Your Goals” toolkit to 18 staff from CAPSLO’s Child Family Services, Supportive Services for Homeless Veterans, and Homeless Services divisions, including four staff from The Link and one CAPSLO employee who wanted to learn more about managing her own finances. The program is excited to announce that more trainings are in the works and educational workshops will be provided to those who have been trained on the toolkit. To date 64 staff have been trained on the toolkit. One frontline staff person shared that after the November training he sat down with his partner and they worked on a monthly budget using the tools provided. They were able to see that too much money was spent monthly on eating out and if they saved that money instead they could purchase a car that is much needed. The staff person shared that the experience of applying the tools directly to their own household expenses was eye opening and life changing. The program is also working closely with coordinators, supervisors and directors of different programs to ensure that clients have access to the tools they need in order to attain financial self-sufficiency skills. Client success story: The Financial Resource Specialist started to work with Lucy after she expressed interest in learning more budgeting skills. Lucy shared that she already had a budget in place and should be able to save, but was not successful at it. The Financial Resource Specialist showed Lucy how to use the “Spending Tracker” tool and they completed it together. Lucy realized that the “few dollars” on certain categories were adding up to big amounts at the end of the month. After understanding her spending habits, Lucy worked on a plan with the Financial Resource Specialist in order to keep those habits on check and be able to reach her savings goal. ~ Financial change takes work and time, as it is a process and not a one-time thing

Martha’s Place By: Marivel Flores, Martha’s Place Family Advocate Sarah is a single mom of a 4-year-old boy and an 8-year-old girl who works full-time to provide for her children. She has been a client for Martha’s Place for about one year and she had not previously asked the Family Advocate (FA) for any financial assistance in the past, as Sarah works very hard to be self-sufficient. On the night of Halloween when she came back from Trick or Treating with her children, she realized that her front door was open and thought that she might have left the door open. Later she realized that her house had been broken into and that she had things missing, including her rent money and prescription medication. Because of the break-in, the client asked the FA to help with the rental assistance. The Family Advocate was able to assist the client with $500 for rental assistance. The check was send to the Rental

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Company. The Family Advocate also referred the client to the Financial Empowerment program to help her learn how to budget and assist her with how to save for unexpected expenses. November Statistics:

102 unduplicated families served

8 new referrals received

Teen Academic Parenting Program (TAPP)

By: Socorro Ramirez November was a very active month for the teens and their Youth Advocate connecting them with the appropriate community resources and learning to maintain a positive level of communication. Socorro has 10 teens who are currently participating with TAPP and are involved with other services. Socorro has been proactive in connecting her teens to the necessary resources they need. Socorro is stationed half days to full days at Lopez High School, Pacific Beach High School, and Liberty High School as well as attending her teen’s appointments with WIC, visiting them at home, attending Children and Family Team Meetings, S.A.F.E. meetings and visiting The Center for sexual health education. Socorro established a strong partnership with several Public Health nurses and the WIC staff for the county to support her teens as she refers out to other agencies who will also be case managing. Creating a transparent partnership between TAPP and outside agency’s such as the high schools, WIC and the Public Health Nurses is crucial in guiding teens to advocate for themselves while navigating several avenues of support services. The TAPP Youth Advocate has not only been very involved in the teen’s lives but is doing her best to meet the teen’s family members and support everyone as a whole. Success Story: A few months ago the TAPP Youth Advocate was introduced to Sonia, a 16 year old teen mom who has a 1 year, 6 month old daughter. When Sonia and the Youth Advocate met back in September, Sonia was very shy, detached from family members, her peers and at that time did not have full-custody of her daughter. Sonia’s daughter had been removed from her home because of her substance abuse issues, domestic violence that occurred in the home, poor grades, and mental health concerns. A little less than a year ago Sonia was ordered to enroll into a substance abuse program known as CADA to help regain custody of her daughter, she had switched high schools, moved to Nipomo to live with her dad, step-mom, and siblings. As time passed from when Sonia started working with the Youth Advocate, she has become very involved with TAPP, began to trust in her Youth Advocate, but ultimately began to trust herself. She has regained her confidence, is excelling in school, as a parent, daughter, and sister. She has demonstrated resiliency through her actions and is vocal of her emotions and concerns. On November 19, 2019 Adriana was granted full-custody of her daughter. This was an emotional day for Sonia and her family; they were proud of all the hard work that Sonia had and continues to demonstrate.

Yanahi Cuarao, Juan Galvez and their son | SLO Quilters Guild donated quilts.

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HEALTH AND PREVENTION SERVICES

Program Director Raye Fleming

HEALTH AND PREVENTION DIVISION

Adult Wellness and Prevention Screening, Heather Murphy, R.N., Program Coordinator

Kirsten Mulgrew, Clerk Aide

In November AWAPS saw 37 clients over 7 clinics.

A client came in to see us and the nurse noticed something on his eyelid. She remembered that he had had eyelid surgery on that eye last year. It appeared to be a gold eyelid weight that was extruding from his eyelid. The patient was unaware of it and felt nothing. Because the nurse pointed it out (and he still had a hard time believing it) he contacted his eye doctor right away. He was seen that same day and had it corrected. Because he lives alone and has poor eyesight he may not have noticed this for some time.

We received a donation from the volunteer who works at the senior center we use. She wrote us a nice note saying that she witnesses how much it means to the seniors that they can share their current health concerns with a professional and that she supports the program.

Tattoo Removal, Kim Jolicoeur, Coordinator

The clinic was held on Sunday, November 17, with Dr. Fishman in attendance. A total of 20 clients were

served, with 4 individuals engaging in treatment for the first time. Of these 20 clients, 1 was referred by the

Santa Maria Day Reporting Center and 1 individual was referred by state parole. Dr. Fishman performed 41

treatments at this clinic.

This month, the LTR coordinator attended 3 Post Release Offender meetings at SLO County Probation, 2 Jail To

Community meetings at the county jail and 1 Anti-Gang Commission Committee meeting at the county District

Attorney’s office. Kim also presented information to 12 individuals who are currently incarcerated at the

county jail this month. These presentations are for awareness of the program, answer questions and

information on the requirements and how to contact LTR upon release.

The Center for Health and Prevention

Kayla Wilburn, Director, Kellie Fernandez Outreach and enrollment Specialist

Clinical Services:

Arroyo Grande Clinic Visits: 285

San Luis Obispo Clinic Visits: 276

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Outreach & Enrollment:

The Center outreach began the month of November preparing for our Title X site evaluation. Outreach

collected updated community collaborative agreements from local community partners, and insured new and

continued partnerships for the upcoming years.

Outreach also tabled at the November Farmer’s Market in downtown SLO. Even though it was cold and dark, our booth was cozy and well lit, inviting a lot of inquiries about our services.

For marketing, The Center team was able to help be a part of a new STI radio ad that focuses on rising STI

rates and how The Center is available to help!

Outreach began with distribution of our newly updated flyers in both the SLO and South County areas at local

community locations and agencies. Revisions to the flyers were based on feedback and suggestions from The

Center’s I&E Committee.

For social media, The Center participated in both Thanks Birth Control Day and Transgender Day of

Remembrance to both engage and educate our followers.

The Center was invited to attend multiple tabling events, including Nipomo High School’s community service fair, the TTF Conference ( Fostering the Strengths of our teens ), and Buck the Stigma, a mental health fair at

Cal Poly.

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Lastly, outreach has been in the process of continually updating our educational brochures and making sure

that we are providing our patients with the most up to date information and support.

Youth Programs

Joanne Benham, Director Jenna Miller, Supervisor

Emma Fay, Charley Newel, Coordinators

Emma participated in the Office of Population Affairs (OPA) Grantee Learning Committee meeting in

Washington, DC as one of ten federal grantee representatives from across the country. The group is working on

informing future and current grant requirements and shaping the technical assistance opportunities offered

through OPA.

Teen Monologues kicked-off with a series of three writing workshops. Fifteen diverse youth from across the

region are writing skits, monologues, poems and songs. Save the date for the community performances on May

1st and 2nd, 7pm at the Santa Maria Civic Theatre.

Health Educators provided sexual health instruction at Santa Maria High School, serving approximately 300

students. In December, students at Lopez Continuation High School and Nipomo High School will receive sexual

health instruction provided by CAPSLO Teen Wellness educators.

Sexual health presentations were provided to the Health and Human Sexuality class at Cuesta College, reaching

30 students.

Five Teen Wellness staff members attended the Teen Task Force Conference entitled, “Fostering the Strengths of our Teens & Connecting them to our Community.” The event featured a panel of speakers made up of current and past foster youth. Presentations were also provided on youth asset-building and positive communication

strategies, and attendees were encouraged to visit tables where representatives promoted local resources for

teens and families.

Health educators attended Nipomo High School’s Community Resource Fair on November 14, 2019, where 21

organizations participated. Students visited local organizations and businesses that support students seeking

community service hours, including Boys & Girls Club, Jack’s Helping Hand, and more.

40 teachers received our Harvest of the Month tangerines, donated by The Berry Man. Students had the

opportunity to taste a yummy tangerine recipe and learn about the nutrient benefits of tangerines.

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40 PRADO

Program Director Grace McIntosh

40 Prado Day Center

The Day program continued to serve higher-than-typical numbers of unduplicated participants - a total of 392

unduplicated participants were seen. The total persons served was also higher-than-typical, with a total of

3,546 person days (over 118 people/day, which is a 2019 high). The Shelter hosted fewer children than usual,

with an average of 2.2 children/day, with 14 unduplicated children for a total of 66 person days.

People’s Kitchen served hot lunch to an average of over 84 persons each day with a total of 2,523 meals

served. The breakfast program had more unduplicated participants than typical for 2019, with 241 individuals

receiving 2,128 meals.

40 Prado Night Shelter

The Night program saw an average of 92 persons per night. A total of 183 unique participants were served,

from 159 households. Total bed nights of 2,757).

The number of unduplicated children dipped to 15. Those children used 231 bed nights, for an average of 7.7

children per night.

Due to an effort by staff to give turned-away participants more time to make other arrangements, unique

Diner & Dashers continued at much lower levels than 2019 norms, with 23 individuals from 22 households.

Those participants received 25 meals. Dinners served, including Diners & Dashers, was 2,779.

Warming Station

There were five Warming Station nights, with a total of 58 unduplicated individuals utilizing 137 nights. An

average of 28 individuals each night.

Safe Parking Program

The Safe Parking program had 177 parking nights with a total of 6 participants. There are currently 6

participants in the Safe Parking Program.

Facilities Update

The HVAC issues with the building continue, which can be challenging in terms of the temperature swings.

Otherwise there is routine maintenance!

SLO Case Management

San Luis Obispo Case Management served a total of 27 clients. This included 2 families, made up of 3

adults/parents and 6 children and 18 single adults. Of these, 9 were seniors, 10 disabled adults and 1 disabled

child. 4 were chronically homeless. This month, 3 individuals were housed!

SLO Coordinated Entry Process

The C.E.P. representatives met with 76 singles & 1 household with children (1 adult & 1 child). This month 4

households were housed!

SLO Hub

Due to on-going stability with SLO-Hub participants, we outreached to only 5 new individuals. We have 28

participants enrolled as of the end of the month. 28 unduplicated participants received 390 case management

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services, 11 unduplicated participants received 19 peer-to-peer support services and 26 unduplicated

participants received 120 therapy services.

Recuperative Care Program

The R.C.P. served 10 unique medically fragile participants for a total of 160 bed nights, both at or above the

2019 median (8 & 159, respectively).

Success Story

“Efrain” came to the Recuperative Care Program after a partial foot amputation as a result of uncontrolled diabetes. His recuperation period was only anticipated to be approximately 2 weeks. He and RCP staff were challenged by a very long, prolonged healing process due to multiple infections that occurred, despite many changes in medication and almost daily oversight by the CHC Clinic located on-site at 40 Prado. Unfortunately this was not the only thing standing in the way of his healing. Due to immigration status and medical ineligibility, there was very limited access to medical services. At first, he was unable to get basic, and very necessary, home health wound care services, diagnostic and imaging services, and covered medications to control his diabetes. Prior to his injury, he was able to pay for these services while he was working at a north county farm. Being unable to work due to his physical condition and ineligible for social services, Efrain ended up in a situation of homelessness with no support. During his stay in RCP, staff connected him to community resources such as the Noor Clinic and Catholic Charities, as well as generous doctors at Twin Cities. Along with CHC’s Homeless Grant, these programs were able to assist in meeting some of his needs. Efrain was very passionate about following a proper diabetic diet and spent a lot of time reading and educating himself on his condition. He was dedicated to living the best lifestyle possible and did everything “by the book”. What motivated him the most was getting back to his job and home and “being able to dance again”. He was able to maintain a positive outlook even when things were not progressing the way they were supposed to. Several months went by and his wound finally started to close. As soon as he was cleared to bear weight, he was up and out of his wheelchair, finding creative ways to provide his own type of physical therapy. Thanks to Caitlin May, the CHC Nurse Practitioner who located a very generous donor, he will also now be able to get a partial foot prosthesis. With his hard work and the support of RCP and many others in the community, Efrain will be leaving 40 Prado on December 20th to return home!

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Supportive Services for Veteran Families Program Manager: Brandy Graham

SSVF Activity for FY20 Grant Cycle which started 10/1/2019

Target number of Households to be served in FY19: 106

Number of potential Veterans engaged: 11

Number of Veterans deemed eligible or pending eligibility: 10

Number of Veteran Households served: 39

Number of participants/Homeless Prevention (HP): 7

Number of participants/Rapid Re-Housing (RRH): 32

Total number supported by SSVF including family members: 48

Number of households referred by HUD-VASH: 6

Number of Rapid Re-Housing/HP households housed: 9

Number of Participants that have exited the program: 9

Temporary Financial Assistance (TFA) expenditures to date (HMIS data):

Category 1 - $18,637.04

Category 2&3 - $37,954.75

Total - $56,591.79

SSVF Program Update

November was a busy month of training for the program manager and the program lead. Both are eager to get

back to the program to complete preparations for our CARF re-accreditation survey that will be taking place

on February 10-11th.

SLO-Vets2Work Update

The SLO-Vets2Work hosted a program launch open house last week. KSBY televised a story about the

program prior to the open house. The program manager spoke to The New Times which will be publish a story

in their upcoming newspaper. Program Manager will also be completing radio interviews on December 19th

with KKJG 98.1, KSTT 104.5, KVEC 96.5 and Talk 920 AM. SLO-Vets2Works hopes that the media coverage will

increase Veteran intakes and assist with employer recruiting.

Success Story

In the past year SSVF has housed 43 Veteran Households and assisted 7 additional households in

remaining housed! Despite a lack of affordable housing and a very low rental vacancy rate in San Luis Obispo

County, our teams diligence assisted 50 Veteran households in obtaining/retaining housing, and the year is not

over yet!

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Volunteer Program

Program Coordinator Hollie Wogan

November volunteer applications received in 2019- 73

November volunteer applications received in 2018 - 101

November volunteer hours by program:

Adult Day Center - 19 volunteers - 94.22hours- In-Kind value=$1,653.48

40 Prado - 158 volunteers - 693. 27 hours - In-Kind value=$12,166.77

Central Admin. AmeriCorps 143.25.hours- In-Kind value=$2,514.00

CFS - 8 volunteers/interns - 140.10 hours - In-Kind value=$2,458.74

Family & Community Support Services - 1 intern -40 hours - In-Kind value $702.00

Total amount of 2018 November volunteers- 143 - total amount of volunteer hours - 730.74- In-Kind

Value=$14,293.27

Total amount of 2019 November volunteers - 186- total amount of volunteer hours-1,110.83 - In-Kind value

$19,494.99

Volunteer Coordinator updates:

The volunteer program has seen a significant increase in interest with internships, most specifically for the

Child & Family Services Program and have been busy placing the interested students.

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Title: Child Care and Development Fund (CCDF) Tribal Annual Report—ACF-700 (0970-0430)

Category: Notices

Issuing Agency: U.S. Department of Health and Human Services, Administration for Children and Families, Office of Child Care

Action: Request for Public Comment

Issue Date Month/Year: 11/2019

Citation: Federal Register Volume 84, Number 228 (Tuesday, November 26, 2019) Pages 65159-65160

URL: https://www.govinfo.gov/content/pkg/FR-2019-11-26/html/2019-25607.htm

Summary: The Administration for Children and Families (ACF) is requesting a three-year extension of the form ACF-700: Child Care and Development Fund (CCDF) Tribal Annual Report (OMB #0970-0430, expiration 11/30/2019) with changes.

Action Date: Comments due within 30 days of publication.

Contact: Written comments and recommendations for the proposed information collection should be sent directly to the following: Office of Management and Budget, Paperwork Reduction Project, Email: [email protected], Attn: Desk Officer for the Administration for Children and Families.

Copies of the proposed collection may be obtained by emailing [email protected]. Alternatively, copies can also be obtained by writing to the Administration for Children and Families, Office of Planning, Research, and Evaluation, 330 C Street SW, Washington, DC 20201, Attn: OPRE Reports Clearance Officer. All requests, emailed or written, should be identified by the title of the information collection.

Full Text: https://www.govinfo.gov/content/pkg/FR-2019-11-26/html/2019-25607.htm

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https://hsicc.cmail19.com/t/j-l-ctikrid-druyhipr-b/

mailto:[email protected]


https://hsicc.cmail19.com/t/j-l-ctikrid-druyhipr-n/

Head Start programs must meet the new comprehensive background check requirements and to participate in their state and local quality rating and improvement systems (QRIS). The Office of Head Start (OHS) is also seeking feedback from the public by December 26, 2019 to gain more information regarding attempts made to become compliant with the comprehensive background check requirements.

Title: Head Start Program

Category: Rules and Regulations

Issuing Agency: U.S. Department of Health and Human Services, Administration for Children and Families, Office of Head Start

Action: Final Rule; Delay Compliance Date and Request for Information


Citation: Federal Register Volume 84, Number 228 (Tuesday, November 26, 2019) Pages 65012-65014


Summary: The Office of Head Start will further delay the compliance date for programs to meet the new comprehensive background checks requirements and to participate in their state or local Quality Rating and Improvement Systems (QRIS). We are delaying the compliance date for these standards, based on concerns states still will not have systems developed that can accommodate Head Start programs by the current compliance date. Head Start programs are still encouraged to conduct comprehensive background checks where state systems support Head Start requests and are required to meet the background check requirements in section 648A of the Head Start Act that requires them to obtain a State, tribal, or Federal criminal record check for all staff members prior to employment. The Office of Head Start also requests comments on the issues set out in this final rule.

Action Dates: The date for programs to comply with background checks procedures as described in 45 CFR §1302.90(b) and to participate in QRIS as described in 45 CFR §1302.53(b)(2), delayed September 28, 2017 (82 FR 45205) and September 26, 2018 (83 FR 48558), is further delayed until September 30, 2021. Comments are due December 26, 2019.

Addresses: You may send comments, identified by HHS-ACF-2019-0006 and/or RIN 0970-AC78, by either of the following methods:

Federal eRulemaking Portal: https://www.regulations.gov. Follow instructions for sending comments. We prefer to receive comments via this method.

Mail: Office of Head Start, Attention: Colleen Rathgeb, Director, Division of Planning, Oversight and Policy, 330 C Street SW, Washington, DC 20024.

Instructions: All submissions received must include our agency name and the docket number or Regulatory Information Number (RIN) for this notice. All comments will be posted without change to https://www.regulations.gov, including any personal information provided. We accept anonymous comments. If you wish to remain anonymous, enter "N/A" in the required fields.

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https://hsicc.cmail19.com/t/j-l-ctikrid-druyhipr-d/

https://hsicc.cmail19.com/t/j-l-ctikrid-druyhipr-h/

Contact: Colleen Rathgeb, Office of Head Start, Planning, Oversight, and Policy Division Director, (202) 358-3263, [email protected]. Deaf and hearing-impaired individuals may call the Federal Dual Party Relay Service at 1-800-877-8339 between 8 a.m. and 7 p.m. Eastern Standard Time.


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https://hsicc.cmail19.com/t/j-l-ctikrid-druyhipr-k/

Title: Innovative Approaches and Knowledge Gaps Related to Enhancing Nonresident Parents' Ability to Support Their Children Economically and Emotionally

Category: Notices

Issuing Agency: U.S. Department of Health and Human Services, Administration for Children and Families

Action: Request for Public Comment


Citation: Federal Register Volume 84, Number 224 (Wednesday, November 20, 2019 Pages 64079-64080


Summary: Through this Request for Information (RFI), the Administration for Children and Families (ACF), in the U.S. Department of Health and Human Services (HHS), seeks to further the development of employment programs for nonresident parents by soliciting information and recommendations from a broad array of stakeholders in the public and private sectors, including state, regional, tribal, and local areas. The Foundations for Evidence-Based Policymaking Act of 2018 (Evidence Act) requires federal agencies to develop evidence-building plans to identify and address policy questions relevant to programs, policies, and regulations of the agency. In this vein, ACF will analyze information collected from this RFI to continue developing a learning and action agenda to better understand the effectiveness of employment programs for nonresident parents.

Action Date: Send comments on or before March 6, 2020.

Addresses: Submit questions, comments, and supplementary documents to [email protected].


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Office of Head Start | 330 C St., SW, 4th Floor, Washington DC 20201 | eclkc.ohs.acf.hhs.gov

From: Kelly Escobar ([email protected])

Grant Number: 09CH9190

Grantee Name: Community Action Partnership of San Luis Obispo County, Inc.

Good afternoon Mr. Low,

Please see the attached waiver request regarding the 2020-21 Program Year for SLO Grant #09CH9190. Please

advise should you need anything additional. Thank you.

Attachments: There are (1) attachment(s) related to this message available to be viewed or downloaded in HSES.

Please login to HSES (https://hses.ohs.acf.hhs.gov/) to view and respond.

To be able to log in and respond to a message in HSES under the Correspondence tab, you will need an account. If

you do not yet have one, please contact the HSES Help Desk to obtain a user ID and password.

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ceo report - capslo · 12/19/2019 · ceo report to the board of directors page 2 of 67. 07.2 2019...

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