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Central Zone

BUSINESS MEETING INFORMATION PACKET

USAS CONVENTION JACKSONVILLE, FL.

SEPTEMBER 15-16, 2011

Arkansas Illinois Indiana Iowa Lake Erie Michigan Midwestern Minnesota Missouri Valley

North Dakota Ohio Oklahoma Ozark South Dakota Wisconsin

09 / 06 / 11 Central Zone

USA SWIMMING: 2011 USAS CONVENTION CENTRAL ZONE MEETING AGENDA

Jacksonville, FL September 15-16, 2011

Thursday, September 15: 7:00 PM – as needed Welcome Recognition of guests

Roll Call

Additions to the Agenda

Approval of Minutes and Treasurer’s Report

Central Zone Sport Development Consultant Randy Julian

Reports of Officers Zone Directors

Paul Thompson, Bill Schalz Summary Report from Board of Directors Mtg. Secretary/Treasurer – Betty Kooy Athlete Representative – Mallory Weggemann

Reports of Appointed Officials Officials Coordinator – Jim Sullins Records Coordinator – Betty Kooy Disability Swimming Coordinator – Gail Dummer Diversity Coordinator – Pam Lowenthal Central Zone Diversity Select Camp 2012 Kathy Mendez, Camp Director Championship Meet Evaluation Committee(s) Report: 2011 Championship Meet

Central Zone Senior Championship; Franklin, IN August 4-7: Tina McCauley Central Zone 14- Under Championship; Topeka, KS, August 5-7: Allan Meier

Central Zone 14- Under Championship; Indianapolis, IN August 5-7: Tina McCauley Other Reports: Age Group Development and IM Extreme Meets – Tony Young Central Zone LEAP Program update – Arlene McDonald Diversity Meet and upcoming events in Indiana Indiana Swimming is soliciting two (2) LScs interested in participating in the Mid-States Championships (14 & Under All Star Meet) to be held on January 7 & 8 in Indianapolis at the IU Natatorium. If interested, please contact Arlene McDonald at [email protected] for more details. LSCs currently participating are Michigan, Ohio/Lake Erie, Kentucky and Indiana.


Section Reports

Section 1: Michael Lawrence Section 3: Mark Davis Region 8: Paul Thompson

Special Report USA-S Deck Pass Presentation: Jim Fox and Karen Linhart Time Certain 7:45 pm Thursday.

Appointment of Championship Meet Evaluation Committee Chair: Tina McCauley& Zone Director-Paul Thompson Consists of the following: the Championship Meet Coordinator(s) Meet Directors of the

immediate past Zone Championship Meets, Zone Officials Chair or Assistant Chair; one athlete rep; one representative from each LSC who has attended a Zone meet in the past two (2) years.

Committee Purpose: Formulate and recommend changes for the Central Zone “Policies and Procedures Manual” with respect to the planning and execution of the Central Zone Championship Meets. The committee will report back to the Zone at Friday’s Zone meeting.

Committee will meet immediately following the conclusion of the Thursday business meeting of the Central Zone.

2012 Site Selection Bid Presentations Senior Championship Meet Pool and Open Water Proposed Dates Aug,3-5, 2012 OW TBD Bid: Bid: Bid:

2012 Site Selection Bid Presentations 14- Under Age Group Championship Meet Bid: Donner Swim Club, Columbus, IN. Pool dates: August 3-5, 2012. Open Water dates TBD Presenters: Jim Sheridan Head Coach Donner Swim Club, Jamie Sheridan Co-President Donner

Swim Club Bid: Pleasant Prairie Patriot Swim Club, Pool Dates Aug. 10-12, 2012 Rec Plex Aqua Arena,

Pleasant Prairie, WI. Open Water Event Lake Andrea, WI. Dates Aug. 13, 2012. Presenter : Luke Schumm

Bid 2013 Site Selection Bid Presentations Proposed Dates Aug 2-4, 2013 OW TBD Senior Championship Meet Bid: Bid:

2013 Site Selection Bid Presentations proposed Dates Aug. 2-4, 2013 OW TBD Age Group 14 - Under Championship Meet Bid: Topeka Swim Association Topeka, KS. Presenter: Dave Carpenter. Proposed Dates Aug.

2-4, 2013. OW…. TBD Bid: Host/Site Bid: Host/Site


Site Selection Committee: 1 representative from at least (3) LSCs; 1 athlete representative; No committee member shall be a member of an LSC bidding for a meet. Age Group Championship Meet Selection Committee Committee Chair: Damon Robertson Member: Member: Member Athlete Representative – Mallory Weggemann.. Use as reference the CZ Attendance Report 2003-2011 for LSC placement. Committee shall recommend competition dates and LSC participants for each meet based on the best possible competition for swimmers through: Balanced competition from LSCs(quality of swimmers);Travel distance for LSC teams; Distribution of numbers of swimmers; Geographical rotation; Facilities; Desired date of each participating LSC, if dates are held on separate dates; preference of LSC as ranked for site. Nominations for Officers Elected Positions: Zone Director (Coach)

Other nominations Other nominations Other nominations

Appointed Offices Names should be submitted to Paul and Bill after the meeting adjourns tonight.

Championship Meet Coordinator (s): names should be submitted along with a brief summary of each individuals meet management experience.

Disability Swimming Coordinator Central Zone Open Water Representative Open Water Administrative experience

required.

Adjournment

Friday, September 16 3:00 – 3:50 PM Note: Legislative packets and the budget for Friday’s HOD will be available in the ballroom lobby both before and after tonight’s Zone meeting. Each delegate should be sure to pick these up this evening either on the way in or out of the Zone meeting.

Roll Call

Report of the Site Selection Committee and Bid Awards

Old Business 2012 Central Zone Championship Meets:

a. Senior Zone Championship Meet b. 14 - Under Age Group Zone Championship Meet c. 14 – Under Age Group Zone Championship Meet 2013 Central Zone Championship Meets


1. Senior Zone Championship Meet 2. 14- Under Age Group Championship Meet 3. 14- Under Age Group Championship Meet

Appointments Other Unfinished Business

Elections Zone Director (Coach) Other

New Business

Resolutions and Orders Legislation: Pending

Special recognition to all the Central Zone General Chairs who have “retired” since last fall’s convention. Thank you for your dedication and service to the Central Zone. Congratulations to this year’s newly elected CZ General Chairs!

LSC 2010 - 2011 Outgoing General Chair

2011 - 2012 Incoming General Chair

IN Arlene McDonald Tom Johnson ND Jay Nimens Bryan Walls MW Mary Losee Brian Schaenzer

Special thanks to the host sites for the 2010 Zone Championship Meets: Lincoln NE., Pleasant Prairie, WI, and Bismarck ND.

Many thanks to the representatives of the Central Zone who hosted outstanding Championship events this year: Topeka Swim Association and the Topeka Public School District USD 501, KS 14-Under Age Group Championship Meet August 5-7, 2011.

Indiana Swimming and Carmel Club 14-Under Age Group Championship Meet Aug. 5-7, 2011.

Franklin Regional Swim Team, IN and Indian Creek Aquatic Club, IN Central Zone Senior Championship Meet Aug. 4-7, 2011.

Region VIII Sectional Meet, Oklahoma City, OK March 3-6, 2011 (LCM). Region VIII Sectional Meet, Columbia, MO. July 20-23, 2011. Section 3 sectional Meet Cleveland, OH. July 20-23. Section 1 Sectional Meet, Iowa City, IA July 21-24, 2011.


Section 1 Sectional Meet Waukesha, WI. March 10-13, 2011. Section 3 Sectional Meet Spring Indianapolis, IN March 24-27, 2011. 2011 Indy Grand Prix @ the Nat March 3-5, 2011 Indianapolis, IN. 2011 Michigan Grand Prix April 8-10, 2011 Ann Arbor, MI. 2011 Missouri Grand Prix Feb. 18-21, 2011 Columbia, MO. Announcements Central Zone Diversity Select Camp. Oklahoma City, OK June 7-10, 2012.

Upcoming National Level Competitions in the Central Zone 2011-2012. Grand Prix Series: Nov. 11-13, 2011 Minneapolis, MN. LCM. Feb. 10-12, 2012 Columbia, MO. LCM. March 9-11, 2012 Columbus, OH. LCM. March 29-31, 2012 Indianapolis, IN LCM. 2011-2012 IM Xtreme Games Sites & dates Central Zone Importance: Indianapolis, IN IU Natatorium Indianapolis, IN. November 19-20, 2011 Host Browmsburg

Swim Club…IL, IN, IA, LE, MI, MW, MN, ND, OH, SD, WI. LSCs San Antonio, Tx, NISD Natatorium San Antonio, TX, November 19-20, 2011 Host: Northside

Independent School District.. AR, MV, OK, OZ LSCs June 25-July 2, 2012 Olympic Team Trials Omaha, NE. LCM. L.C. CSRVIII Sectional (Spring) Jenks, OK. March 1-4, 2012. L.C. CSRVIII Sectional (Summer) Columbia, MO. July 18-21, 2012. Section 3 Sectional Meet (Spring) Oxford, OH March 22-25, 2012. Section 3 Sectional Meet (Summer) Oxford, OH July 31-Aug. 3, 2012. Section 1 Sectional Meet (Spring) …TBA at convention for, 2012. Section 1 Sectional Meet (Summer)……TBA at convention for, 2012. USA-Swimming US Open, August 7-11, 2012 ……… IU Natatorium. USA-Swimming Speedo Junior National Championships, August 13-17, 2012…..IU Natatorium. USA-Swimming ConocoPhillips National Championships & World Championship Trials July 8-12, 2013 at IU Natatorium. CSRVIII Sectional (Spring) Short Course Topeka, KS. March 7-10, 2013. CSRVIII Sectional (Summer) L.C. Columbia, MO. July 17-20, 2013.

Other Announcements

Adjournment

Minutes‐Central Zone 2010 1

USA Swimming Meeting of the Central Zone

Dallas TX September 16‐17, 2010

Thursday, September 16, 2010 The meeting was called to order by Paul Thompson. Roll call indicated that all LSCs were present except South Dakota. Additions to the published agenda included summary notes from the USA Swimming BOD meeting. Secretary: The minutes of the 2009 meeting were approved as posted, printed and circulated. Treasurer: Betty Kooy reported $2634.23 in the Central Zone account as of 09/07/10. Outstanding bills include web hosting. Dues are still outstanding from several LSCs. There will be no penalty this year because of late notification. Report from Randy Julian: Randy gave a USA Swimming welcome to new delegates. His travels have included several Club Leadership seminars. There are several regional coaching clinics planned in Illinois and Iowa. If there are questions, please ask Randy – he says he may not always have answers but he will point you in the right direction. Scholastic All America: Report given by Betty Kooy (member of the SAA committee) regarding Central Zone participation in the program. Numbers for 2010 from Central Zone include 194 women, 119 men for a total of 313 athletes honored. Illinois had 50 successful applicants; Wisconsin 38, Indiana 36 and Minnesota 35. Officers’ Reports: Athlete Report: Kelley Otto reported that this would be an election year – all athletes need to vote for their representative. Officials: John Witzel reported for the Officials which includes a written summary report of the year’s activities. Thanks to all who officiated at sectional and zone meets. Also thanks for Jim Sullins for coordinating. Zone Director: Paul Thompson distributed a report on the September Board of Directors Meeting, including a list of proposed Championship sites and dates for 2009‐2012. Notes on other BOD reports were also included. Records: Betty Kooy submitted a written report. Five individual and six relay records were set in 2010 along with the six new 11‐12 records for 200s of stroke; 16 were set in WI and one in MW. The records from the Senior meet were added to the records in the Zone Manual and have been posted on the CZ website. Disability Swimming: Gail Dummer introduced several winners of awards from Disability Swimming from the Central Zone. Those included: Mallory Weggemann, (MN), 2010 Trischa L Zorn Award and nominees from the CZ Cheryl Angelelli (MI), Kelley Becherer (WI), Lizzie Smith (IN) and Jessica Weeden (WI). Coaches Shawn Kornoelje (MI) was named co‐recipient of the Jimi Flowers Disability Swimming coach of the Year Award. John Almeida (IL), Tome Franke (MN), Jack Jackson (MW) and Steve Keller (WI) will receive recognition within their own LSC. Hank Enterline (OK), Robert Laughna (MI) and John Loria (MI) will be recognized by their LSCs for volunteer support. Motion was made to ‘just do it’ to include disability swimmers at Grand Prix, Sectional and Senior Zone meets – ‘just do it’ and tell us how you did it! Seconded. Passed. Championship Meet Coordinators: Tina McCauley reported for the ND site – great new facility. Meet evaluation committee will address some issues on this brand new meet.


Brad Smith reported for the WI site – again great new facility, and great job. Details in written report. Allan Meier reported for the MW site – great meet with the exception of the heat and humidity. Other Reports: Women in Swimming: PowerPoint presentation on the involvement of women in swimming – including great statistics on involvement at various level/jobs within swimming. Age Group Development: Two workshops are coming up. IMX Games will be held at five regional sites. Central Zone Diversity Camp: Pam Lowenthal reported that 13 LSCs, 33 athletes and 15 adults attended the first Diversity Camp in Indianapolis with both an athlete and adult track. The Natatorium donated the use of the pool. USA Swimming has budgeted funds for Zone Diversity Camps for 2011. LEAP: Arlene McDonald reported that eight LSCs within the Central Zone have completed Level 1. Both LE and IN have completed Level 2. USA Swimming will be offering financial incentives to LSCs for completion of Level 2 and Level 3. Arlene also reported on a Diversity meet in July in Indiana which will partner with Masters Swimming. Section Chairs: Bill Schalz (Sec 1) reported for Mike Lawrence. Their site selection will take place after the Thursday evening meeting. Mark Davis (Sec 3) reported that the Spring meet will be at IUPUI and will be open (except for Reg 8 swimmers) and that a summer 2011 host is needed. Hank Enterline reported Region 8 – spring meet will be in Oklahoma City and summer meet will be in Columbia, MO. Paul Thompson will be chair for Region 8. The CZ Meet Evaluation Committee will meet immediately following the meeting with Tina McCauley, Brad Smith, and Allan Meier. 2010‐2011Bid Presentations: Bids for 2011: Bids have been accepted for two 14 & Under meets – Indianapolis and Topeka, August 5‐7, 2011, OW, August 8, Hosts (Indy host) and Topeka Swim Association. Bids are being solicited for a Senior meet – no bids were made at this point. Bids for 2012: Bid for 14 & U meet from Wisconsin/Pleasant Prairie, August 3‐5, 2012, OW August 6, Host Barracuda Swim Team. No other bid for 14 & U; no bid for Senior meet. Site selection for LSC assignments for 2011 will meet immediately following the Thursday meeting. Each LSC was given the opportunity to voice their site preference for the 2011 Zone meet. Elections: Nominations for Non‐Coach Zone Director position: Paul Thompson is seeking a second term. Request was made for nominations from the floor. There were none. Motion was made to close nominations. Seconded. Approved. Motion was made to accept Paul Thompson as Non‐Coach Zone Director by acclamation. Seconded. Approved. Nominations for Athlete Representative: Athletes nominated were Kevin Stang (LE), Wilson Wei (OK), Daniel Proctor (IN) and Mallory Weggemann (MN) for the positions. Athletes will vote following the conclusion of the Thursday meeting. Nominations for Secretary/Treasurer position: Betty Kooy’s name was place in nomination. Request was made for nominations from the floor. There were none. Motion was made to close nominations. Seconded. Approved. Motion was made to accept Betty Kooy as Secretary/Treasurer by acclamation. Seconded. Approved. Announcements: There is a need for recommendations for Championship Meet Coordinator, Disability liaison. Assistant Officials’ Coordinator will be Steve Potter (MI). Reminder was given to please attend scheduled committee meetings after this meeting. Motion to Adjourn (approx 8pm). Seconded. Respectfully submitted, Betty Kooy, Secretary


Friday, September 18, 2010 Roll call indicated all LSCs were present with the exception of South Dakota. Announcement: Mallory Weggemann will be the CZ Athlete Representative. 2011 Zone meets: Bid was received from Franklin Regional Swim Team (site Franklin Community High School) to host the 2011 Senior meet August 4‐7, 2011 with tentative plans to jointly run Open Water at Eagle Creek with the 14 & U Open Water meet on Monday, August 8, 2011. Motion was made to accept bid for 2011. Seconded. Approved. Site Selection Recommendations: Motion to accept recommendations. Seconded. Approved.

Topeka Site: AR, MW, MN, MV, ND, OK, OZ, SD, WI Indianapolis Site: IL, IN, IA, LE, MI, OH

Three LSCs were not assigned to requested site because of the numbers of projected attendees. 2012 Zone meets: Tentative bid was received from the Rochester MN Orcas for the Senior Championship. Motion to accept bid. Seconded. Approved with the caveat that we will re‐evaluate the Senior meet in 2011. The Zone directors will actively solicit a site for another 14 & U meet in 2012. Announcement: Gail Dummer will serve as Disability Coordinator for the Central Zone. Nominations for new Championship meet coordinators will be solicited and announcements may possibly be made during the next General Chair conference call. Old Business: None. New Business: Legislation submitted prior to meeting: Tina McCauley presented the legislative packet (included as addendum to the minutes in entirety). Motion to accept submitted legislation with Items 1, 2, 3, and 6 pulled. Seconded. Approved. • R‐4: Motion was made to accept R‐4 (to include the Central Zone Directors in the post‐meet reporting

process). Seconded. Passed. • R‐5: Motion was made to accept R‐5 (to establish clear guidelines for submission of post‐meet reports).

Seconded. Passed.

• R‐1: Motion was made to accept R‐1: (To establish funding source for the Central Zone administrative costs for meet coordination as mandated in the Central Zone Policies and Procedures by establishing a $1.00 surcharge for the Zone Championship meets and the Speedo Championship meets). MUCH discussion, etc. Seconded. Passed.

• R‐2: Motion was made to accept R‐2: (To establish guidelines for Sectional Meet hosts for reporting to the Central Zone – submission of electronic meet information, event files, etc prior to the meet and meet results in back‐up format to the Central Zone Directors and Secretary/Treasurer within 24 hours of the conclusion of the meet). Seconded. Passed as amended (deletion of ‘unrestricted’ verbiage regarding the back‐up).

• R 3: Motion was made to accept R‐3: (To created the position of Director of Championship meets to oversee championship meet coordinators, mentor said coordinators, and oversee the Senior Zone meet reflecting current practice). Motion to amend to delete ‘with one appointment made annually’. Seconded. Passed as amended.

• R‐6: Motion was made to accept R‐6 (to clarify the role of the meet at championship meets). Seconded. Failed. (rationale – common sense; no need to legislate)


Legislation recommendations coming from Zone Meet Evaluation Committee: Tina McCauley Motion to accept as package. Seconded. Item 1 on 14 & U meet pulled for discussion. Passed with amendment of verbiage in Item 1. 14 & U Meet

1. If an LSC has no qualifiers in an event for 10 & under events may enter 2 swimmers instead of 1. Rationale‐ This allows the 10 & unders to be the same as the 11‐14. The 10 & under session was very short at both meets and this will add athletes.

2. 11‐12 400 Free and 13‐14 400 IM shall be timed finals with the fastest seeded heat of women and fastest seeded heat of men swimming in finals.

Rationale‐ This will help with the timeline at finals. This is the same format as the 800 free and the 1500 free.

3. Take out the following wording: * All other 800 and 1500 free and 200s of stroke for the 11‐12 heats shall be swum in the preliminary session, swimming fastest to slowest, alternating women and men.

Rationale‐ 200s of strokes should be swum as other timed final events with the fastest heat at finals. 4. Add the word LSC to Appendix M.

Rationale‐ Housekeeping decrease confusion between the host entry chair and team entry chair. 5. Add the word LSC to template for Entry Responsibility.

Rationale‐ Housekeeping decrease confusion between the host entry chair and team entry chair. 6. Add consult the referee for awards presentation for 11‐14.

Rationale‐ Housekeeping the end of the stroke series is not necessarily the same for each age group. This will limit awards being given after each event.

Senior Meet 1. Add bonus event. Rationale – To increase meet participation

2. Change open water to a 5K from a 10K ‐ Rationale‐ To increase meet participation.

Other Motions: Motion to include detailed report of all CZ expenses in reports to the Central Zone. Seconded. Passed. Motion to allow deck entries at the Open water portion of the Central Zone Meets. Seconded. Failed Resolutions and Order: • Special recognition to retiring CZ General Chairs John Dicus (MV), Mary Losee (MW), Dick Boettcher (OH),

Jane Grosser (IL). Congratulations to newly elected CZ General Chairs Dave Carpenter (MV), Brian Schaenzer (MW), John Reynolds (OH) and Robert Welch (IL)

• Kudos to 2009‐2010 Central Zone meet hosts and their roles in outstanding national competition this year. o MW Swimming – 14 & U in Lincoln NE, Barracuda Swim Team (WI) – 14 & U in Pleasant Prairie,

WI and The Aquastorm (ND) – Bismarck, ND (Inaugural senior meet) for hosting the CZ Meets o Region 8 Sectional meet March 4‐7, 2010 – Oklahoma City, OK o Section 1 meet March 10‐13, 2010 – Minneapolis, MN o Section 3 meet –March 25‐28, 2010 – Indianapolis, IN o Region 8 Sectional meet –July 21‐24, 2010 – Columbia, MO o Section 1 meet‐July 21‐24, 2010 – Minneapolis, MN o Section 3 meet‐July 21‐24, 2010 – West Lafayette, IN

Announcements: • Upcoming National Competitions in the Central Zone include:

o L.C. CSRVIII Sectional (Spring) Oklahoma City, OK March 3‐6, 2011. o L.C. CSRVIII Sectional (Summer) Columbia, MO. July 21‐24, 2011.

# of Qualified Event # of Bonus Events1 2 2 1 3+ 0


o Section 3 Sectional Meet (Spring) Location Indianapolis, IN. March 24‐27, 2011. o Section 3 Sectional Meet (Summer) Location TBA. for 2011 o Section 1 Sectional Meet (Spring) …TBA at convention for, 2011. o Section 1 Sectional Meet (Summer)……TBA at convention for, 2011. o Indy Grand Prix March 3‐5 Long Course with Short Course Time Trials March 6. Indianapolis IN

2011 o Grand Prix Columbia MO. February 18 ‐20 2011

Meeting adjourned (approx. 4:00 p.m.). Respectfully submitted, Betty Kooy, CZ Secretary


Central Zone 2010 Proposed Legislation

CZ R‐ 1 ACTION: Adopted Defeated Adopted/Amended Tabled Postponed Pulled

Location: Central Zone Manual, Section A.7 Proposed by: Central Zone Directors Rationale: To establish a funding source for the Central Zone that will allow the management of the

costs of the administrative duties of the Central Zone prescribed by the Central Zone Policies and Procedures Manual as they pertain to the Championship Meet(s).

Current: 7. DUES AND FEES: Each Member LSC shall pay such annual dues and fees

to the Zone as may be determined from time to time at the annual meeting. The dues and fees for the subsequent year shall be due and payable to the Central Zone and given to the Secretary/Treasurer by the conclusion of the annual meeting. LSC dues not paid by the conclusion of the annual meeting will incur an additional $25.00 fee. Current annual dues are $100.00 per LSC.

Proposed: 7. DUES AND FEES

7.1 Each Member LSC shall pay such annual dues and fees to the Zone as may be determined from time to time at the annual meeting. The dues and fees for the subsequent year shall be due and payable to the Central Zone and given to the Secretary/Treasurer by the conclusion of the annual meeting. LSC dues not paid by the conclusion of the annual meeting will incur an additional $25.00 fee. Current annual dues are $100.00 per LSC.

7.2 A swimmer surcharge of $1.00 shall be assessed each swimmer, including relay only swimmers, entered in the Central Zone Championship Meets and the Speedo Champions Series Meets. 7.2.1 The Meet host shall collect the surcharge and forward the funds

collected to the Central Zone Secretary/Treasurer no later than 21 days following the conclusion of the meet. Failure to submit the funds within 21 days will result in a fine of $150.00.

7.2.2 Beginning September 2012, the Central Zone will direct up to 25% of the collected amount to be distributed to programs within the Central Zone initiatives that represent Diversity and Disability.

CZ R‐ 2 ACTION: Adopted Defeated Adopted/Amended Tabled Postponed Pulled Location: Central Zone Manual, B.VII Proposed by: Central Zone Board of Directors Rationale: To establish a guideline for Sectional Meet hosts for reporting to the Central Zone. Current: Nothing Proposed: VI. Sectional Meets:

10.1 The Meet host or Meet Director shall submit electronically the


meet information, event file and any other pertinent meet information for each meet to the Zone Directors and the Secretary/Treasurer at the time of distribution to the event contacts. If changes, revisions, or corrections are made to any of the meet information documents prior to the event start date, those items must be submitted to the Zone Directors and The CZ Secretary/Treasurer. The Meet host or Meet Director shall submit electronically a Meet Manager Back‐up File in an unrestricted version to the Zone Directors and the Secretary/Treasurer within 24 hours of the conclusion of the meet.

Housekeeping Numbering and Table of Contents

CZ R‐ 3 ACTION: Adopted Defeated Adopted/Amended Tabled Postponed Pulled Location: Central Zone Manual, B.II.2.A Proposed by: Central Zone Directors Rationale: To create the position of Director of Championship Meets, which would be responsible for the

Meet Evaluation Committee, mentor the Championship Meet Coordinators, directly oversee the Senior Zone Meet and reporting from the championship meets. This position was created last year as a result of the Senior Zone Meet and reflects current practice

Current: Nothing Proposed: A. Director of Championship Meets:

(1) Shall serve a two‐year term with one appointment made annually. (2) Shall act as liaisons and advisors between the Central Zone officers, Central Zone Championship Meet Coordinators, and the host of the Championship Meet(s). (3) Shall conduct the Meet Evaluation Committee, report and make recommendations to the LSC representatives at the annual meeting regarding the previous Championship Meets. (4) Shall perform the duties of a Central Zone Championship Meet Coordinator by overseeing the Senior Championship Meet. (5) Shall gather and collect reports for the annual meeting regarding the previous Championship Meets.

Housekeeping numbering

CZ R‐ 4 ACTION: Adopted Defeated Adopted/Amended Tabled Postponed Pulled Location: Central Zone Manual, B.III.3.A.a Proposed by: Central Zone Directors Rationale: To included the Central Zone Directors in the reporting process. Current: a. Final results shall be published electronically (in either HTML or PDF

format) to the Central Zone website within 24 hours of completion of meet. Distributed electronic results shall include a complete backup of the meet, an SDIF compatible data


file, and complete event results in either HTML or PDF format. These formats should be downloadable from the Central Zone website.

Proposed: a. Final results shall be published submitted electronically (in either HTML

or PDF format) to the Central Zone website Secretary/Treasurer and the Central Zone Directors within 24 hours of completion of meet. Distributed electronic results shall include a complete backup of the meet, an SDIF compatible data file, and complete event results in either HTML or PDF format. These formats should be downloadable from the Central Zone website.

CZ R‐ 5 ACTION: Adopted Defeated Adopted/Amended Tabled Postponed Pulled Location: Central Zone Manual, B.III.3.C.a‐b Proposed by: Central Zone Board of Directors Rationale: To establish clear guidelines for reporting. Current: C. Meet Evaluation Report: Prepare a meet evaluation report and submit

copies within twenty (20) days following the last day of the meet. Send to the following: a. Zone Championship Meet Coordinators;

b. The two (2) Zone Directors.

Proposed: C. Meet Evaluation Report: The Meet Director, the Meet Referee,

and the Championship Meet Coordinator will prepare a meet and open water evaluation report and submit copies them electronically within twenty (20) days following the last day of the meet. Send to the following:

a. The Director of Championship Meets; b. Zone Championship Meet Coordinators; c. The two (2) Zone Directors; d. Central Zone Secretary/Treasurer; e. Central Zone Officials Chair.

Housekeeping add responsibilities under each position in the manual.

CZ R‐ 6 ACTION: Adopted Defeated Adopted/Amended Tabled Postponed Pulled Location: Central Zone Manual, B.III.1.O Proposed by: Championship Meet Evaluation Committee Tina McCauley, Championship Meet Coordinator Rationale: To clarify the role of the meet director in the championship meet. Current: Nothing Proposed: O. Meet Director (s):The meet director shall hold no other position or other meet responsibilities during the meet.

Central Zone Secretary/Treasurer/Records Chair/Website Report – 2011 Secretary:

Contact information sent to Zone hosts (not real timely this year) Meet templates sent to Zone hosts – revised for current year/current practice Updated electronic records sent to Zone hosts Central Zone manual updated, distributed electronically, and posted to the CZ Website

(a bit late)

Treasurer: Balance on hand as of ‐8/30/11 $8634.99

$5472.00 splash fees from Sectionals and Zones – one sectional did not collect or pay splash fees

Outstanding bills ‐ web hosting; expenses for CZ Meet Coordinators Dues notification sent to all LSC General Chairs mid‐August Dues for ten CZ LSCs received prior to September 3 and will be forwarded to USA

Swimming when all fifteen are received Zone Meet Records:

Updated records for 2011 have been posted on the Central Zone website Total of 20 new records were set for the 14 & U age groups – 14 at Indianapolis; 6 at

Topeka. Total of 22 new records were set at the Senior Meet in Franklin, IN. Web Site:

All meet information and results have been posted. These are not necessarily for download purposes – but for archival/historical purposes – so we really need them ALL. And these are requested to be sent to the webmaster as an unlocked backup. Please encourage your meet hosts to help out in this regard

Grand Prix page has been added to showcase Grand Prix meets within the CZ Officials applications for Zone and Sectional meets have been posted throughout the

year when received and posting requested Meet dates and contacts for future meets (zone and sectional) will be posted – when

known Requested notices have been posted

Central Zone Officials Chairman Report September, 2011

Jim Sullins, Central Zone Officials Chair Steve Potter, Central Zone Assistant Officials Chair

The past 12 months has been very busy with six (6) Sectional meets and three (3) Zone meets being held within the Central Zone. In addition to these meets, countless LSC meets have been conducted as well as three (3) Grand Prix meets, and one National Championship in Columbus. Below is a compilation of Officials who volunteered their time to work the Sectional and Zone meets: Spring Sectionals, 2011 Summer Sectionals, 2011 Summer Zones, 2011 Indianapolis Columbia Topeka Referee: Lucy Duncan Referee: Steve Potter Referee: Elizabeth Davis Officials: 45 Officials: 29 Officials: 36 Evaluations: 11 Evaluations: 13 Evaluations: 16

Oklahoma City Iowa City Indianapolis Referee: Steve Potter Referee: John Witzel Referee: John Hiester Officials: 34 Officials: 36 Officials: 52 Evaluations: 10 Evaluations: 19 Evaluations: 0

Waukesha Cleveland Franklin Referee: Bob Welch Referee: John Wilson Referee: Dick Duncan Officials: 39 Officials: 38 Officials: 22 Evaluations: 16 Evaluations: 14 Evaluations: 0 OFFICIALS WORKSHOP USA Swimming will be hosting an Officials Workshop in Dallas, TX, October 14-16, 2011. LSCs are allowed to send one representative. Contact Carol Burch at USA Swimming for more information. OFFICIALS CHAIR WORKSHOP USA Swimming hosted a meeting of the LSC Officials Chairs, Officials Committee, and Zone Officials Chairs in mid-June in Kansas City. Twelve of the 14 Central Zone LSCs were represented. On several occasions during the two-day meeting, we broke out into Zone groups for various discussions. It was great having all of the Central Zone LSC Chairs together to both share information as well as become better acquainted with our counterparts within the Zone.

ON-LINE APPLICATIONS TO OFFICIATE For several years there has been discussion regarding an on-line Application to Officiate for Sectional, Zone, and Grand Prix meets held in the Central Zone. Assistant Zone Officials Chair Steve Potter took on the challenge of developing the system, which for the past 60 days has been in a testing stage which included the LSC Officials Chairs and others. The new system will be in place beginning with the Missouri Grand Prix in February, and will be used for all other meets after that time. Our thanks to Steve for developing the new system which should make the application process more simple for officials in the Central Zone as well as improve the tracking process for Meet Referees. TRAINING OUR REPLACEMENTS Several years ago the Speedo Championship Series was inaugurated by USA Swimming with one of the goals of the Series being to prepare athletes for the “national championship” experience. To provide the athletes with that experience prior to actually qualifying for a national meet, Sectional meets became the training grounds for officials to learn the meet operations and protocols expected on the national deck. In the Central Zone we were lucky to have a group of highly qualified and experienced national officials who took the lead in teaching and mentoring local officials to prepare them for the next level. Through the leadership of Paul Jones, John Witzel, Lucy & Dick Duncan, and others within the Central Zone, we have begun to develop a new generation of officials who are beginning to assume the responsibilities of the Sectional and Zone meets. For example, Elizabeth Davis of Missouri Valley and John Hiester of Indiana were Meet Referees for the just concluded Topeka and Indianapolis Zone meets, while Bob Welch and Steve Potter were assigned as the Meet Referee for Sectional meets this year. Additionally, due to the untimely passing last year of our dear friend Jim Devine, Amy Hoppenrath of Missouri Valley assumed the position of Meet Referee for the Missouri Grand Prix. While all of these individuals have served as Meet Referees in their respective LSCs on many occasions, for Amy, Elizabeth and John these were their first such national-level assignments, while Bob and Steve continued to build on their prior experiences as Zone and/or Sectional Referees. As expected, all did outstanding jobs in their assignments, and I’ve nothing but great things about their respective meets. While we need to continue to draw on the experience and knowledge of Paul, John, Lucy, Dick, and many others, we can’t simply rely on them to always be there or to always be the Meet Referee for our big meets. It’s not fair to them to be taken for granted in that way, and it is equally not fair to the officials within our LSCs who have desire to move on to the next level. To accomplish this, we are going to be asking each LSC Officials Chair to identify Referees within their LSC who are ready to accept the challenge of being a Meet Referee at a Zone or Sectional meet. By gathering this information we will be able to identify our “replacements” and allow us to set up a process under which these individuals can begin training with an experience Meet Referee at a Zone or Sectional meet. Through this process we can continue to draw on the vast expertise of our seasoned Meet Referees while building a base of new talent from which we will need to rely on in the future.

Central Zone Offcials by Championship Meet by LSC

Zones 2011 Summer Sectional 2011 Spring Sectional 2011 IN 18 LE 11 IN 15 MV 15 MV 11 MV 11 IL 9 IA 8 WI 11 MW 4 IL 8 IL 10 OH 4 OH 7 OK 10 MI 2 MI 5 MI 8 IA 1 AR 3 OH 8 WI 1 MN 3 MW 5 OZ 3 AR 3 WI 2 CO 2 CO 1 IA 2 CT 1 IN 2 IL 1 LE 2 MW 1 NM 1 ND 1 OZ 1 OK 1 PV 1 SD 1

V2KS)ONSpring 2012 Sectional Application to Officiate Answers marked with a' are required.

1. Speedo Champions Series

2012 Spring Sectional Application to Officiate

This is the live application for Spring 2012 Sectionals. Applications for assigned positions must be submitted prior to Friday, February 3. You will receive a confirmation e-mail within 7 to 10 days of submitting your application. If you have not received a confirmation by that time, please e-mail [email protected]. You may complete an application to officiate more than once in case (1) you want to apply for more than one sectional, (2) you made a mistake, or (3) forgot having completed an application to officiate. We will de-dupe the final official files by meet if an official is listed more than once. If you are unable to complete your application, the system will remember where you left off and take you back to your incomplete application where you left it.

To print a copy of your completed application for your records , please select print from Windows Explorer before clicking "Finished" at the end of the application.

1. Name *

C

2. Address

c-==:------------------------------------------------~

4. State

5. Zip

10f3 8/28/2011 10:36 AM

,

mailto:[email protected]

6. LSC * [

7. e-mail A:::d.=.res.=. *____________________-,d:..::::: s_

I

8. Background Check E::.:xp =-a e *_ ______________--.=-:D:::t:.::_

I

9. Home Phone

10. Cell Phone

]

11. Work Phone

12. Current N3 Certifications (check all that apply)

None S&T CJ Starter DR/Referee Admin

13. Current N2 Certifications (check all that apply)

None S&T CJ Starter DR/Referee Admin

14. Current LSC Certifications

S&T CJ Starter DR/Referee Admin

15. Select One Sectional Site *

Indianapolis , IN (Section 3) March 22-25

Jenks, OK (Region VIII) March 1-4

Minneapolis, MN (Section 1) March 15-18

20f3 8/2 8/2011 10:36 AM

I

16. I will serve at all sessions

Yes No V~RS 10;J

17. I can only serve in the following sessions

Day 1

Day 2

Day 3

Day4

Prelims Finals

18. Shirt Size

Male

Female

N/A S M L XL 2XL 3XL

19. Assigned Position Request

Anywhere

1st Choice

2nd Choice

3rd Choice

S&T CJ Starter DR Admin

20. Application for Evaluation

None

Education

N2Adv

N2 Recert

N3 Initial

N3 Final

N3 Recert

S&T CJ Starter DR Admin

21 . Most recent evaluation evaluator name, meet, ear

22. Additional Comments

30f 3 8/28/2011 10:36 AM

Central Zone ‐ Disability Swimming Report

Submitted by Gail M. Dummer ([email protected])

Central Zone LSCs and clubs are doing a great job of including swimmers with a disability as judged by

the number of swimmers qualifying for international teams and participating in meets. Here are a few

highlights. Congrats to all of these swimmers, their coaches, and clubs!

Mallory Weggemann, Black Dog Swimming, MN, won a 2011 ESPY Award for outstanding female

athlete with a disability. At the 2010 Paralympic World Championships in Eindhoven

Netherlands, Mallory won 8 gold and 1 silver medals, and also set 9 new World and 12 new

American records. The International Paralympic Committee called Mallory "the most successful

athlete of these World Championships" and Swimming World said "Weggemann has also set

World records with splits three times already this week in what has been quite possibly one of

the most amazing events by a swimmer ever." Other Central Zone swimmers who competed at

the World Championships were Cheryl Angelelli (MI), Kelley Becherer (WI), Anna Eames (MN),

Beth Kolbe (OH), Jarrett Perry (KS), Susan Beth Scott (MO), and Elizabeth Stone (MI).

The roster for the 2011 Pan Pacific Para‐Swimming Championships in Vancouver Canada

included Cheryl Angelelli (MI), Kelley Becherer (WI), Anna Eames (MN), Tom Miazga (WI), Susan

Beth Scott (MO), Elizabeth Stone (MI), and Mallory Weggemann (MN).

The roster for the 2011 Parapan American team that will compete in Guadalajara Mexico

includes Blake Adams (MN), Amy Chapman (IL), Alex Dionne (WI), Amanda Everlove (KS), Alyssa

Gialamas (IL), Jonathan Heider (WI), Dalton Herendeen (IN), Taylor Hetrick (OH), and Colleen

Young (MO). Katie VanDam (MI) is an alternate.

Central Zone swimmers who were members of the victorious USA team at the 2011 World Deaf

Swimming in Coimbra Portugal were Will Landgren (IL), David Tolstyka (MI), and Jessica

Weeden (WI).

The roster for the USA team that will compete at the 2011 Global Games (cognitive disabilities)

in Liguria Italy has not yet been released.

Continued success will depend upon continued efforts to include swimmers with a disability in local,

sectional, zone, Grand Prix, and national meets, as well as camps and clinics. Education programs for

coaches and officials should also be a priority.

For more information:

Disability swimming pages of the USA‐S web site, http://www.usaswimming.org/disability

Randy Julian, staff liaison to the Disability Swimming Committee, [email protected]

U.S. Paralympics, http://usparalympics.org/ , then click on "sports," then "summer sports," and

then "swimming"

U.S. Deaf Swimming, http://www.unitedstatesdeafswimming.org/

Athletes Without Limits (cognitive disabilities), http://www.athleteswithoutlimits.org/

CENTRAL ZONE DIVERSITY SELECT CAMP

JUNE 7-10, 2012

Oklahoma City, Oklahoma

To: All Central Zone Members

We are very excited to announce a terrific opportunity coming your way in the Central Zone!!!

Attached to this cover letter you find:

• A camp-outline defining who is invited, purpose of the camp, goals of the camp and requirements for attending along with the LSC obligations in funding the camp.

• A generic athlete application for you to customize with your LSC mailing address and deadline date. (This is will also be emailed to you in a word doc format).

The LSC will be required to do the following:

• Find and select 2 athletes (additional qualified athletes are welcome-contact Camp Director in advance), 1 LSC coach, 1 LSC Diversity Chair/Coordinator

• Post the application on a prominent place on your LSC website

• Announce this opportunity and post the announcement at your championship meets and HOD Fall meetings (if applicable).

• Set criteria to choose a coach to attend and confirm your Diversity Chair/Coordinator’s attendance.

*****REMEMBER TO CUSTOMIZE THE APPLICATION TO FIT YOUR LSC AND YOUR DEADLINE DATE.

WE LOOK FORWARD TO YOUR PARTICIPATION IN THIS EXTRAORDINARY OPPORTUNITY IN THE CENTRAL ZONE.

CENTRAL ZONE DIVERSITY CAMP HOST ANNOUNCEMENT:

The Central Zone is excited to announce the Diversity Camp Host for 2012: Oklahoma Swimming Camp Dates: 6/7 – 6/10, 2012 Guest Speaker: Michael Bartley Oklahoma State University

CENTRAL ZONE DIVERSITY CAMP BIDDING PROCESS FOR HOSTS:

The attached application is available for the Central Zone Diversity 2013 Camp host. In an effort to plan, promote and publicize this event the Directors for the Central Zone will be soliciting and presenting bids one year out. Attached is the 2013 CZ Diversity Camp Application. Specific Information is as follows:

Application deadline is August 6, 2012 – this allows for the selection process to be complete prior to convention.

Notification date to accepted host is August 17, 2012 – this allows for host to plan attending the business meeting of the Central Zone for presentation and promotion of the Central Zone Diversity Select Camp at convention.

Any questions regarding this application can be directed to: Pam Lowenthal Illinois Swimming 1400 E Touhy Ave Suite 245 Des Plaines, IL 60018 847-824-1596 [email protected]

CENTRAL ZONE DIVERSITY SELECT CAMP June 7 – 10, 2012

OCCC – Oklahoma City, OK Athlete Application

Hosted by Oklahoma Swimming

Each LSC to complete this section: List deadline date and name and address of LSC person APPLICATION DEADLINE: ____________________ RETURN APPLICATION TO: _________________________________________________ _________________________________________________ _________________________________________________

Athlete’s Name: ____________________________________ Street Address: _____________________________________ City/State/Zip: ______________________________________ Phone: ( ) ________________________________________ Athlete’s Email Address: _______________________________ USA Swimming Number: _______________________________ Date of Birth: ____/ ____/ ______ ___ Male ___ Female Club Name: __________________________________________ Parent Names: (Father) ________________________________ (Mother) ________________________________ Parent contact Email Address: _______________________________________________ Central Zone Diversity Select Camp Eligibility: The Central Zone Diversity Select Camp is open to any swimmer who represents an under-represented population that is less than 20% of the current USA Swimming membership. You may check more than one: __ African American __ Native American __ Hispanic __ Asian or Pacific Islander __ Other _____________________ Signatures below testify to the eligibility of the athlete: Parent/Guardian Signature: __________________________________________________ Coach of record Signature: ___________________________________________________

MUST READ AND CHECK ALL OR APPLICATION WILL NOT BE CONSIDERED

__ I will be physically ready for training __ I understand that I must meet the diversity eligibility (above) to apply for this camp. __ I understand that I must meet the selection eligibility requirements and the qualifying time standards to apply for

this camp. __ I understand the additional camp details will be provided to me upon my acceptance. __ I understand that additional paperwork that I receive MUST be returned to the Central Zone Diversity Select

Camp Oversight Committee on or before their published deadlines. __ I have listed at least three events on my application that I have achieved the time standard for this camp. __ I understand funding for this camp will come from my local LSC for transportation, room and meals provided for

me at the camp. __ I am returning this application to my local LSC Board appointee for submission by their published deadline.

1. In order to apply, you should have qualified for your LSC Championship meet.

2. If you did not qualify for your LSC Championships but still wish to apply for the camp, list your best

events and best times.

List your best three events

List your best time in each event

List the date when you achieved this time

List the meet where you achieved this time

List your IMX Score for the current season: ______________________________ (Find the IMX Score on your own MY USA Swimming page at www.usaswimming.org. Find more information about IMX in the Times/Time Standards section on the USA Swimming website.) ______________________________________ ____________ (ATHLETE’S SIGNATURE) (DATE) ______________________________________ ____________ (COACH’S SIGNATURE) (DATE)

List up to three events you qualified for in your LSC championships

List your best time in each event

List the date when you achieved this time

List the meet where you achieved this time

CENTRAL ZONE SELECT DIVERSITY CAMP

JUNE 07-10, 2012

Oklahoma City, Oklahoma

Purpose: Instill a vision of success and inspire athletes from under-represented populations to become leaders in the sport of swimming.

Goals: To empower athletes from under represented populations and their coaches to:

1. Demonstrate the viability of inclusiveness in swimming within their local LSC 2. Achieve performance excellence at every level of the sport 3. Expound the benefits and value of participating in the sport of swimming 4. Be positive leaders and role models that others from socioeconomic backgrounds

can emulate 5. To connect, network and promote the virtues of the sport of swimming through a

comprehensive strategy involving the athletes, coaches and LSC Diversity Chairs in their own local LSC’s and throughout the Central Zone.

Site: OCCC Natatorium, Oklahoma City, OK/ Hotel accommodations in Oklahoma City, OK Dates: June 7- 10, 2012. Athletes, coaches, and Diversity Chairs will arrive Thursday late afternoon/ evening and depart Sunday morning. Number Of Attendees: 2 athletes from each LSC in the Central Zone 1 coach from each LSC 1 Diversity Coordinator from each LSC (Option for additional participants who meet the below criteria) Attendance Notification Deadline; March 15th the LSC must submit a list of attending athletes, coach and Diversity Chair

and $240 per participant to the camp oversight committee at: Central Zone Diversity Select Camp Oklahoma Swimming Kathy Mendez 4711 Oakdale Farm Road Edmond, OK 73013 **** Please include a copy of your selected athletes’ complete application and all contact

information of the coach and Diversity Chair.

Age: 13- 16 years of age at the time of the camp (9-10th grades) Funding: Each LSC will fund two athletes, a coach and their Diversity Chair to the camp.

Funding will need to include their transportation to and from the camp, and an additional fee of 240.00 which will cover rooming, all meal costs per person, and local event ground transportation including transportation from Will Rogers International Airport to the event hotel and return transportation to Will Rogers International Airport from the event hotel. This is based on two or three people occupancy rooms. The LSC may request single occupancy for the LSC coach or Diversity chair at an additional cost of $50 per night per individual. (Single room requests will be honored by date payment received – Single room availability is limited)

Qualifications: Athletes must have qualified in at least one individual event in their local LSC championship meet in either SCY or LC seasons. In the event that there are no qualifying swimmers, the LSC can elect to send two athletes of its choice.

Selection: Each LSC will select the two athletes they wish to represent that LSC using the

application attached. The LSC will then select one coach from a diverse cultural group or a coach of a diverse cultural team based on their own LSC evaluation.

Camp Schedule: The three day camp program will include a combination of pool training, motivational and

education sessions, networking and strategic planning sessions for members of each LSC, and team building activities.

Coaches And Diversity Chairs: The coach and Diversity Chair track will include observing an in water workout,

classroom sessions with guest speakers, team building, and strategic planning sessions and goal setting with their LSC specific athletes.

Camp Staff: The camp staff will include a head coach selected through a national search by USA

Swimming, three assistant coaches, a national athlete along with the camp oversight committee.

Airport Transportation: If you are flying into the Will Rogers International airport in Oklahoma City transportation

will be provided to and from the hotel at no additional fee. Please book responsibly and have your LSC attendees arriving and departing on the same flights whenever possible.

USA-S Staff: Staff from the Club Development division will be assigned to provide support and make

presentations. Questions: Contact: Kathy Mendez Oklahoma Swimming [email protected] (405)365-5776

2013CZDiversitySelectCamp

ApplicationMailcompletedapplicationalongwithRequestedattachmentslistedto:

PamLowenthal

IllinoisSwimming‐CZDiversityCamp1400ETouhyAve

Suite245DesPlaines,IL60018

ApplicationDeadline:August6,2012

Questions or concerns regarding this application may be directed to: Pam Lowenthal Illinois Swimming

Phone: 847‐824‐1596 Email: [email protected]

Selected host of this camp will be notified by August 17, 2012

2013 CENTRAL ZONE SELECT DIVERSITY CAMP

HOST APPLICATION

Purpose: Instill a vision of success and inspire athletes from ethnically under-represented populations to become leaders in the sport of swimming.

Goals:

1. Demonstrate the viability of multicultural success in swimming with their local LSC. 2. Inspire athletes to achieve competitive success at every level of the sport. 3. Encourage and demonstrate opportunities for the athletes to be positive leaders and role models that

others can emulate. 4. Connect, network and promote the virtues of the sport of swimming through a comprehensive

strategy involving the athletes, coaches and LSC Diversity Chairs in their own local LSC’s and throughout the Central Zone.

Host: LSC: ___________________________ CLUB NAME: _________________________________ CONTACT PERSON (Should be the same person submitting this application) NAME: ____________________________________________ EMAIL: ____________________________________________ Daytime Phone: (___) ________________ Evening Phone: (___) ________________ Cell Phone: (____) ___________________ Dates: It is proposed that athletes will arrive Thursday late afternoon/ evening and depart Sunday morning. Submitted Dates for Camp: _________________ - ___________________ Pool Location: Facility Name: _______________________________________________ Facility Address: __________________________________________ City: __________________________ State: ____________ Zip Code: ___________ No of lanes: ___________ Length: __________ Indoor:_____ Outdoor: ______

Classroom available at pool facility: No: ____Yes ___ Number of rooms available: ____

Seminar Location: Facility Name_______________________________________________ Facility Address: __________________________________________ City: __________________________ State: ____________ Zip Code: ___________ Number of classrooms: _____ Types of audio/visual equipment available in each room please supply numbers below: LCD Projectors: _____ Computers: ______ Internet access: Yes____ No:_____ Number Of Attendees: 2 athletes from each LSC in the Central Zone 1 coach from each LSC 1 Diversity Coordinator from each LSC Athlete Age: 13- 16 years of age at the time of the camp (9-10th grades) Lodging Location: Name_______________________________________________ Address: __________________________________________ City: __________________________ State: ____________ Zip Code: ___________ Number of athletes per room _____ Number of adults per room: ______ Common gathering area available: Yes ______ No____ Meal availability at location: Yes___ No_____ Funding: Each LSC will fund two athletes, a coach and their Diversity Chair to the camp.

Funding will need to include their transportation to and from the camp, USA Swimming will fund $4000.00 for the camp host which will be a receipt driven report filed to USA Swimming for the amount.

Cost: Funding Required from each LSC per attendee: $________

Funding will need to include their transportation to and from the camp lodging and meals, Rental Costs:

Pool: $_____________ Rental Cars: $______________ Estimated costs per individual: Meals: $______________ Snacks $_____________Lodging: $_____________

Qualifications: Athletes must have qualified in at least one individual event in their local LSC championship meet in either SCY or LC seasons. In the event that there are no qualifying swimmers, the LSC can elect to send two athletes of its choice.

Selection: Each LSC will select the two athletes they wish to represent that LSC using the application attached. The

LSC will then select one coach from a diverse cultural group or a coach of a diverse cultural team based on their own LSC evaluation.

Camp Schedule: The two day camp program will include a combination of pool training, motivational and education

sessions, networking and strategic planning sessions for members of each LSC, and team building activities.

Coaches And Diversity Chairs: The coach and Diversity Chair track will include observing in water workouts, classroom sessions with

guest speakers and strategic planning sessions and goal setting with their LSC specific athletes Camp Staff: Camp staff: (This has been a non-stipend commitment, but the host should budget for staff rooms and

meals.) How many staff: _______ Head Coach Name:_______________________________ Camp Manager Name: __________________________ Airport Transportation: Will be provided at no cost to participant: Yes____ No: ______ Will be provided at a cost of $ ________ per participant USA-S Staff: Requests for staff from the Club Development and Sports Performance division can be requested. ____ Yes we will be requesting USA Swimming to send a Sports Performance consultant ____ Yes we will be requesting USA Swimming to send a Club Development consultant ON AN ADDITIONAL PAGE ATTACHED TO THIS APPLICATION PLEASE DESCRIBE THE FOLLOWING:

GUEST SPEAKERS AND THEIR BIOS SOCIAL ACTIVITY PLANNED WHEN, WHERE, WHAT SCHEDULE OF THE CAMP INCLUDING POOL SCHEDULE

Application Submission Deadline: August 6, 2012

SUBMIT COMPLETED APPLICATION TO: Pam Lowenthal

Illinois Swimming- CZ Diversity Camp 1400 E Touhy Ave Suite 245

Des Plaines, IL 60018

Franklin Central Zone Championship Meet Evaluation Submitted by Tina McCauley Central Zone Championship Meet Coordinator

Pool Events Total Number of Athletes: 204 Total Number of Splashes: Total Number of Time Trails: # of Junior National times Achieved: Total Number of Teams: # of LSC’S Represented: Timeline

Day/Session Time Total Time per Session

Thurs Prelims 9:00- Thurs Finals 5:30- Fri Prelims 9:00- Fri Finals 5:30- Sat Prelims 9:00- Sat Finals 5:30- Sun Prelims 9:00- Sun Finals 4:30-

CZ Coordinator Summary

Operational The Franklin Regional Swim Team (FRST) and Indian Creek Aquatic Club

(ICAC) staffs have a great working relationship. They worked together to have a successful meet.

Their volunteers did an excellent job informing spectators as well as covering all the different aspects of the meet.

They were very successful at having everything covered to start the meet each day.

When an issue arose, the meet director and referee effectively worked together and resolved any issues by looking at all aspects of the situation.

Due to communication issue, there was no swim vendor. Facility

The pool staff was available and responded to anything the meet staff needed.

Ticket sales were available for sessions during registration. Lines were not an issue.

Concession stand provided swimmer friendly food items and reasonable prices.

Technical Warm-ups were conducted in lane 8 with and empty lane between the

competition lanes. This work really well. At the general meeting, it was voted to start Sunday final session an hour

earlier due to limited entries.

Responses from Evaluations Passed Out General Comments

Swimmer Great!

Coach Great meet been here two years in a row and I want to see this

meet continue Need a swim vendor Consider attending this meet as LSC’s not individual teams

Official

Directions were clear Some lower calorie food choices would have been great. Host team personable and helpful

Parent Thanks! Really ran well! Great, friendly low-key atmosphere Plenty of seating Meet too many days Need to get more swimmers to this meet Disappointed in awards Parade was great!

Pool Open Water Senior Total Number of Athletes: 7 Total Number of Teams: 6 Total Number of LSC’s: 3 CZ Coordinator Summary Operational

Check-in was smooth and efficient. Color-coded caps ensured safety. The event was moved indoors due to a green-blue algae issue at the lake. The meet staff did a fantastic job switching the pool to run this event.

Facility

The pool was a great venue for a pool open water event.

Technical The timing chip operator did a nice job of adjusting to the event being run

in the pool. Video was used at the finish. Meet referee and meet director were very opinion to suggestions and

accommodated any issues that were brought up about safety.

2011 Central Zone Senior Championship – Franklin, IN Meet Director’s Evaluation

Overall, the 2011 Central Zone Championships was a great meet. Coaches and athletes gave us many praises on a successfully ran meet. Many great swims! Officials were very approachable and professional. They operated a very smooth meet. The collaboration worked well between Franklin Regional Swim Team and Indian Creek Aquatic Club. Positive aspects of the meet:

Several coaches commented on keeping the meet – it will continue to build

Great meet for 15-16 year olds to get second swims Despite a couple of glitches, OME is a great tool for this meet. Franklin Community High School is a great facility that can handle this

meet Added bonus events helped with meet participation

Concerns of the meet:

Number of days – this meet might be better being offered in a 3 or 3.5 day format

Lack of participation from the “eastern” LSCs of the zone Timing of the meet – schools starting Team representation vs LSC representation – heard this talk a lot on deck Still not a large participation on open water – if we did not join efforts

with AG meet, it would have been financially difficult. OME doesn’t catch upper end entry time constraints Clubs/members need more education on entry process – not LSC

representation anymore Significant number of athletes w/o coaches present

Meet Statistics # of Athletes Men – 116, Women – 88 Total – 204 # of Entries Individual – 730 Relays – 41 18 Scratches 6 No shows 18 DQs

Time Trials 43 athletes/51 splashes Session Start/Finish Times Thursday AM 9:00a/10:30a Thursday PM 5:30p/7:28p Friday AM 8:59a/10:34a Friday PM 5:29p/7:34p Saturday AM 9:00a/10:13a Saturday PM 5:29p/7:26p Sunday AM 9:00a/11:09a Sunday PM 4:28p/5:42p Combined Team Score

1. Kansas City Blazers 1240.50 2. Minnesota Aquatics 822.50 3. Carmel Swim Club 386.50

Mens Team Score

1. Kansas City Blazers 448.50 2. Minnesota Aquatics 415.50 3. Carmel Swim Club 255.50

Girls Team Score

1. Kansas City Blazers 792 2. Minnesota Aquatics 407 3. Team Foxjet 150

Open Water Combined Team Score 1. Pendleton Swim Club 29 2. Viper Aquatic Swim Team 20 2. Rockford Community Swim Team 20

# of Junior National times Achieved: 2 # of Meet Records broken: 22

2011 Central Zone Senior Meet – Franklin, IN The CZ Senior Championship meet was held at Franklin High School which is a beautiful 8-lane, 50 meter pool with the only down side being no additional area for warmup and cool down so we improvised by swimming 6 lanes during prelims, leaving one empty lane and one lane for warmup and cool down. During finals we had a 15 minute break after each stroke at which time we also presented awards for those events. This system worked well for the swimmers, coaches and officials. We had 204 athletes compete, with 14 individuals achieving Junior cuts and 3 relays also achieving Junior cuts. There were 24 new meet records achieved with some being broken by more than one swimmer in the event. I communicated with all the coaches during the meet and all were very pleased with the meet, the level of competition, and would like to see it continued especially if held in a central site within our zone. The athletes seemed to enjoy the experience and appeared to be having fun. The officiating staff was top-notch and although the numbers could have been higher, everything went well from both the coaches and my perspective. The meet management had a few “hiccups” early in the meet, i.e. announcer & awards but was quickly resolved and each day ran a little smoother. The only issue with the pool was the fact that the backstroke flags could only be set for yards and this was conveyed in a special coaches meeting so all were aware of the issue. The timing equipment operated smoothly and had no down time. Hospitality was good and all meet personnel were quick to respond to anything asked of them. I feel the overall success of the meet was great and as everyone else would like to see more athletes for the meet. Respectfully submitted by Dick Duncan, Meet Referee

Central Zone Championship Meet Evaluation Location of Meet: Capitol Federal Natatorium Topeka, Kansas The Central Zone Championship Meet held in Topeka Kansas was a good meet with few problems. Weather was again a factor in regards to the meet; providing some delays because of lightning, thunderstorm warnings and possible severe storms. The meet host had a great plan of attack with regards to weather watching, evacuation procedures if needed and the overall process of providing safety to swimmers, parents and spectators. They did a great job of keeping the coaches informed of what was going and what their plan of attack was if this happened or that happened, etc. Day one of the meet ran smoothly, however, the evening awards ceremony lasted long. Awards were great, nothing special to get everyone’s attention for the presentation. The meet adhered to the time line except for a few weather delays. During the entire meet, we had 3 weather delays and one equipment delay (bulkhead came loose). The meet officials, coaches, meet director and referee did a great job of getting back the meet back on the original time line with few exceptions.

Friday morning 8:40 – 12:15 393 swimmers 603 entries

Friday afternoon 1:30 – 2:37 153 swimmers 236 entries

Friday evening 5:00 – 7:20 281 swimmers 332 entries

Day two of the meet went well, with no real issues that were brought to my attention. People were adjusting well to the environment ‐ being away from home and being around a large crowd of people ‐ and dealing well with the weather delays.

Saturday morning 8:40 – 1:10 479 swimmers 844 entries

Saturday afternoon 2:35 – 4:06 144 swimmers 24 entries

Saturday evening 5:00 – 7:25 286swimmers 348 entries

Day three of the meet was challenging the meet host because of the weather; possible severe storms where rolling in, met with coaches and explained the situation. Made sure everyone knew what to do in case of possible evacuation of the facility. After the storms moved through the area, the meet ran smooth, the officials did an excellent job, along with meet personnel to keep the meet running smoothly and efficiently.

Sunday morning 8:40 – 12:59 399 swimmers 537 entries

Sunday afternoon 1:30 – 3:00 131 swimmers 198 entries

Sunday evening 5:00 – 6:50 225 swimmers 224 entries

Open Water CANCELLED

Complete Meet Evaluations Statistics

Evaluation results: 1 = lowest, 4 = highest

Section Pre‐meet

Facilities General

Facilities Competition

Pool

Officials GeneralAppraisal

Vendors OpenWater

Overall Experience

Overall success

of meet

Overall smoothness of the meet

Coaches 3.7 3.6 3.8 3.7 3.7 3.0 3.7 3.8 3.8

Officials 3.7 4.0 4.0 3.8 3.9 4.0 3.9 3.9 3.9

Other 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0

Meet Ave.

3.6 3.2 3.6 3.8 3.7 3.4 3.6 3.8 3.8

Comments: Coaches Best Zone meet that I have been to at Topeka Still want meet run like it was before 2010 Need more chairs Make the meet a 4‐day meet Great General Meeting Issues handled fairly and promptly Too many chairs allowed for each team table Prelims should be split into 3 warm‐ups sessions Awards took a long time Capitol experience was great Official comments: The photographers were the only annoyance…and were rude at times Award breaks were awkward Fewer award breaks Post time lines on web and update delays Need to be more flexible w/times to accommodate officials Capitol was a great idea

Overall evaluation:

The meet went well and with some weather issues, the host and the meet administration did a good job of handling the delays. They had a well planned out policy that we would follow depending on the type of weather issue were would possibly face. Parking was very adequate, facility was nice, maybe a little small for the size of the meet, but accommodations were good. Swimmers hang out area was crowded, needed more bleachers or seating to keep kids off the floor, but it was nice for the swimmers to have an area to get out of the pool area. The biggest drawback to the meet was the awards, we need a format that will allows us have just 2 times for awards per day so that we are not always stopping the meet for awards. 10 and under, awards stoppage is good to slow down the meet, but the older kids do not need the meet to slow down, just a

suggestion. Topeka did a good job of meeting all the concerns that I was award off, food was good, hospitality was good, web page was updated often, officials were good and the administration of the meet did a good job. I believe that if open water events had occurred, it would have been done in a manner to meet the needs of our swimmers.

Respectfully Submitted:

Allan Meier

Central Zone Meet Coordinator.

2011 Central Zone 14 and Under Meet Report

August 5 – 7 , 2011

Topeka, Kansas

Pre‐Meet Preparation

Preparation was begun for this meet with a site visit Saturday, April 30, 2011. A pool and facility

planning check sheet was used to cover all areas of the meet. Natalie Haag, meet director, Debra Ricks,

meet director, Allan Meier, Central Zone coordinator, and Elizabeth Davis, meet referee, were in

attendance. Each participant in the meeting was given a to‐do list.

Plans for the expected hot weather were begun at this time, by reserving 10 box fans to be rented if

needed. Officials were recruited, applications accepted, positions assigned, protocols reviewed in

preparation for the meet.

Conduct of the Meet

Athletes and Entries

LSC Female Male Total Entries Relay Total

MN 104 67 171 627 40 667

WI 112 46 158 592 40 632

MV 75 41 116 386 38 424

OZ 42 25 67 267 36 303

MW 37 24 61 220 36 256

ND 24 12 36 119 24 143

AR 19 14 33 147 26 173

SD 14 19 33 142 24 166

OK 14 16 30 125 22 147

441 264 705 2625 286 2911

Meet Size by Age Group

Eligibility Jury

Athlete‐ Justin Wu – OK

Coach – Clarke Stokes – MV

Official – Betsy Purcell – MW

Technical Jury

Athlete – Chantal Nack ‐ MN

Coach – Talia Butery ‐ ND

10 & Under 11‐12 13‐14

LSC Athletes Relay Only Athletes Relay Only Athletes Relay Only

AR 7 0 12 0 14 0

MN 47 0 50 0 74 1

MV 17 0 51 0 48 0

MW 12 0 21 1 28 2

ND 9 0 14 0 13 0

OK 7 0 13 0 10 1

OZ 18 0 21 0 28 0

SD 11 0 8 0 14 1

WI 50 0 62 0 46 0

TOTAL 178 0 252 1 275 5

Official ‐ Brian Perkins ‐ OZ

Notification was received that a late entry had been accepted on Wednesday afternoon from Betty

Kooy, the person submitting entries from MW. When the meet referee found out about this, she called

her eligibility jury to hear the situation. The jury consisted of Justin Wu – OK, athlete, Joel Black – NC,

official, and Clarke Stokes – MV, coach. The official from the eligibility jury excused herself, as she is

with MW LSC. Betty Kooy had forgotten to enter Bryn Lohrenberg and sent an email to the entries chair

Wednesday afternoon. The jury decided to allow the athlete to swim.

Another eligibility protest resulted because MV LSC submitted entries using the Team Unify entries

system. This system did not have the short course equivalent, and this is the event in which the athlete

qualified. Therefore his entry was kicked back. The coach did not notice until Wednesday afternoon at

which time she contacted the entries chair. He informed the meet referee of the situation and she

called the eligibility jury together to hear this situation. This jury consisted of Eric Seversen – MN,

coach, Justin Wu – OK, athlete, and Betsy Purcell – MW, official. The coach on the eligibility jury, Clarke

Stokes, excused himself since the protest involved his LSC. They decided to allow the athlete to swim

because the entry system did not contain the proper parameters.

In planning for the General Meeting, the meet referee initiated discussions about the safety plan in

place. There were no lifeguards hired for the meet. This meant that safety marshalls were the first

contact in the case of accident, emergency, or injury. A plan was in place to include marshalls wearing

radios, providing minor first aid, and calling 911 if needed. The meet referee would recommend that

lifeguards be required and be the primary contact for any safety/emergency issues for any further Zone

meets held at this location. Upon hearing of this recommendation, TSA hired lifeguards for all further

sessions, but the primary contact in case of emergency remained the marshalls.

The General Meeting was held at the Kansas Capitol Building. Natalie Haag, the meet director, arranged

this for us. Some issues that came up at the General Meeting included a discussion of the unfairness of

warm‐up lane assignments between the main competition pool and the warm‐up pool. In the end the

coaches compromised by using the ½ lanes outside of 1 and 8 for the athletes assigned to the warm‐up

pool that wanted to warm‐up in the competition pool. Also concerning warm‐up, some coaches

requested that in the future the warm‐up have a separate session for sprints/pace work. Another

matter brought up by one coach was that he wanted the meet information changed so that the National

Scratch Rules are not used for this meet. He felt that the coaches and athletes weren’t used to these

procedures and therefore it wasn’t fair to apply these rules. We concluded the meeting with some

appetizers provided by the host club.

The first day of the meet began with thunderstorms in the area. The meet start was delayed twice, as

the pool has a policy that lightning within 30 miles or 30 minutes will result in suspension of the meet.

All coaches agreed to shorten their warm‐up to 40 minutes each session. A timing system problem

further delayed the start of the meet. The meet referee spoke with the facility manager to make sure

that the full system be tested prior to athletes entering the pool for warm‐ups on succeeding days, to

avoid this problem on days 2 and 3 of the meet. These challenges brought to light that the facility

manager did not have enough help to properly deal with these situation. The meet referee re‐assigned

one of her deck referees to be a floater to help with any timing/facility issues that might arise. She also

reassigned a stroke and turn judge to replace this deck referee.

The MV Head Coach told the meet referee that she had forgotten to enter an athlete qualified for the

meet. The athlete had arrived to warm‐up and was not entered in any events. The meet referee again

called the Eligibility Jury to hear the protest. The jury consisted of Justin Wu – athlete, OK, Betsy Purcell

– official, MW, and Eric Seversen – coach, MN. Clarke Stokes, the coach on the Eliigbility Jury, again

excused himself, as this protest involved his LSC. They again ruled in favor of the athlete, allowing her to

be entered in her events.

Some timing system problems were observed as the morning session progressed on Day 1. This brought

to light that extra harnesses, harness extenders, timing consoles all need to be available, ready and

operational in case of problems. This would be recommended for future meets. Running all equipment

through a UPC cord was also recommended.

The meet was being run with 4 computers, wirelessly linked, all running Meet Manager. The wireless

connection began malfunctioning, corrupting data. The data had to be restored using what had been

saved hours before. The problem was ultimately resolved by moving to a hard wire Ethernet

connection.

The remainder of Day 1 went smoothly.

Day 2 again began with a weather delay. Coaches agreed to shorten both warm‐up sessions, allowing an

on‐time start despite the weather delay. The meet referee called a coaches meeting before the start of

the first session to discuss some issues that had come up. The coaches agreed to shorten all further

warm‐ups that day to allow for finals to begin on time. Coaches all agreed that they wanted awards

given in finals every four events, not every two events as had been done Day 1.

During preliminaries on Day 2, the pin holding the bulkhead against the start end of the pool fell through

allowing the bulkhead to float out slightly from the wall on the Lane 8 side. The meet was stopped and

the problem fixed, taking about 20 minutes.

The administrative referee brought the fact that there were multiple timing system failures ,which were

the fault of the operator, to the meet referee’s attention. He felt that the number of problems was

greater than would be expected at a Championship Meet. The meet referee recommends that a timing

system operator be trained specifically for this type of meet who can operate the equipment more

quickly and without errors. Parent volunteers are often the best choices for this role.

A coach from the Arkansas team notified the administrative referee that they had tried to enter an

athlete in the girls 11/12 50 breast and the entry had been rejected because the athlete did not have the

cut. They did not realize that because they did not have 2 entries in the 11/12 girls 50 breast they would

be eligible to enter her as a No Time. The meet referee and administrative referee notified the coach

that the entry deadline was passed and the athlete could no longer be entered in the event. The coach

requested that the eligibility jury be convened and agreed to pay the $50 fee. The jury convened and

consisted of Justin Wu, athlete, OK, Clarke Stokes, coach, MV and Betsy Purcell, official, MW. The jury

decided to allow the athlete to be entered in the event because it was a coaches’ error.

The remainder of Day 2 ran very smoothly. The awards proceeded much faster with the session

finishing 30 minutes ahead of schedule. The meet referee consulted with every coach to see if they

wanted to adhere to the timeline or to continue to run faster. The coaches unanimously agreed to

move more quickly than the timeline reflected.

Day 3 continued to run smoothly until a severe thunderstorm warning stopped the meet. We were

delayed for approximately 45 minutes. In spite of the delay, we still managed to start the finals session

on time. The meet referee would recommend that awards for the relays swum in the morning of the

final day be moved the the morning prelim session. Many complaints were received from parents who

planned to depart after prelims without their athletes receiving their awards.

Throughout the course of the meet, the air quality remained good. We received no complaints about

the air.

Session length

Prelims 10 & Under Finals

DAY Start Stop Start Stop Start Stop

Friday 9:23 am 1:05 pm 2:05 pm 3:32 pm 5:05 pm 8:45 pm

Saturday 8:45 am 1:50 pm 2:42 pm 4:13 pm 5:07 pm 8:26 pm

Sunday 8:40 am 12:15 pm 2:25 pm 3:50 pm 5:00 pm 7:30 pm

Intervals for Preliminaries

Preliminaries were run with flyover starts on a 15 second interval + 15 for backstroke. We ran faster

when we were able as we were almost always behind due to weather delays.

Interval and Segment Lengths for Finals

B Final Interval = 30 sec

A Final Interval = 60 sec

2 Event Award Segment = 6.5 min

(2.75 min per event plus 1 min for transition)

4 Event Award Segment = 12 min


Each additional event = 2.75 min

Interval and Segment Lengths for 10&Under Timed Finals

Interval = 45 sec

2 Event Award Segment = 6 min


Central Zone Records

We had several athletes break Central Zone Records. In all cases, we checked the live results for the

meet being held in Indianapolis before we announced and recorded the records. Following are the new

records:

Beata Nelson, WI – 30.48 Girls 11‐12 50 Back

Beata Nelson, WI – 28.79 Girls 11‐12 50 Fly

Ashley Pales , MW – 2:47.56 Girls 11‐12 200 Breast Beata Nelson , WI – 1:05.49 Girls 11‐12 100 Back

Wisconsin – 4:35.08 Girls 11‐12 400 Medley Relay

Schoof, Stigler, Nelson, Huonker

Beata Nelson, WI – 1:05.50 Girls 11‐12 100 Fly

Officials

Assigned Team

Team Lead Administrative Referee‐ Lins Alt –OH

Assistant Administrative Referee – John Maynard – MV

Deck Referee – George Schluter – MV

Deck Referee – Tony Storer – MW

Deck Referee – Tony Portela ‐ MV

Team Lead Starter – Brian Perkins – OZ

Starter‐Paul Roehr – WI

Starter – Steve Rosel‐ MV

Starter TF – John Connelly – MV

Starter TF – Eric Reid – MV

Team Lead Chief Judge – Steve Marchitelli – MW

Chief Judge – Betsy Purcell – MW

Chief Judge – Doug Clark – MV

LSC # of Officials # of Sessions AR 1 2 MN 3 10 MV 24 113 MW 4 35 NC 1 5 OK 3 15 OZ 2 8 WI 4 17

TOTAL 42 205

The minimum number of turn judges was 3 per end of the pool, with most sessions having 4 per end of the pool. Two stroke judges were always on both sides of the pool, practicing lead/lag protocol. No complaints about the quality of officiating or technical protests were received.

Evaluations

Joel Black – NC and Jim Sullins – OK provided evaluations for 16 officials in all positions.

2011 Central Zone Championship 14 and Under Meet Topeka, Kansas

August 5 – 7, 2011 Meet Director Evaluation

Positive Aspects of Meet: The Central Zone leadership team, Paul Thompson, Allan Meier and Betty Kooy, provided wonderful assistance in preparation for this event. They helped with the meet information and provided general guidance on the operations, set up and running of this meet. These three individuals supported our meet preparation in all aspects and they continue to support us as we answer the post-meet questions and issues that always arise from a meet of this caliber. The pre-meet run through of our facility with Allan Meier and the meet referee, Elizabeth Davis, gave us insight into the kinds of issues that might arise and how to prepare for them. This meeting was extremely helpful in providing a format for the physical set up of the natatorium in a manner that facilitated good officiating, awards and overall meet experience. The USD 501 natatorium staff did a great job of implementing the proposed set up and physical changes requested by Allan and Elizabeth. The pre-meet conference calls with the coaches and LSC officials were a new aspect of running a Zone meet for TSA. TSA implemented the changes requested by the coaches, for example we added coaches’ tables and modified the open water course based on recommendations from the coaches. Although many of the items during the calls were repetitive, I think the coaches felt they were involved in making decisions for the meet and they responded well to our planning team when they arrived in Topeka. This was also a perfect format for our open water discussion when the decision had been made to cancel this event. TSA added a pre-purchase on-line option for spectators and swimmers. Pre-sales were slow until the last weekend before the meet. On Thursday one week prior to the meet we had sold 23 tickets to the spaghetti dinner. By Tuesday at 5 pm, when we closed sales, this number had increased to 380 tickets. A total of 390 family members and swimmers attended the dinner. The pre-sale purchasers were assured the merchandise, sizes and quantities they ordered. The lines were shorter for the pick-up of these items. I think people liked this option and it will be even more popular in the future. The CZ team, especially Paul Thompson, were helpful again as our team struggled with the decision about whether to cancel the open water event. The new OW rules will make it difficult

for a team in the Midwest to host an open water event during the month of August. Although we considered the option of moving this event into the natatorium, it was a thoughtful and good decision not to do so. Swimmers and families started arriving at the pool around 11 am on Thursday which would have interfered with the physical changes that we would have needed to make to the pool after the open water event. Additionally, the additional swimming time is likely to have impacted the air quality. The natatorium had installed new filtration systems and lights, added a warm-up pool and a crash area since the last Zone meet in Topeka during 2007. These changes assisted us in managing the air temperature and air quality during the meet. We also brought in a number of fans to assist with air quality and temperature issues. In response to a concern about the air quality in the warm-up pool, several additional fans were added and doors were opened to pull out the chlorine gas. I personally monitored the warm-up pool and found that the temperature in this area dropped and the air quality improved within 30 minutes of the concern. We continued to monitor the situation in both pools. In my opinion, these issues were well managed and swimmers were not negatively impacted by the heat or air quality in the pool. The officials team was well organized and kept the meet on time, even when working with weather delays. The control room (timing system) staff held a pre-planning session to walk through the flow of information. This helped keep the placing and awards information flowing without major issues. TSA did a great job of providing volunteers to run this meet. TSA volunteers were flexible about changing job assignments and they were willing to help in any way to get the meet running smoothly. The community supported our efforts and we managed to cover all sessions without calling for a single timer. We were able to add a computer to check background investigations and facilitate the issuance of credentials for coaches and meet staff. The photography and swim apparel vendors were available through the entire meet. Specialized food vendors were more difficult to schedule since the vendors were outside and we didn’t have any data on the kind of sales to expect. The smoothie vendor did a booming business. The sandwich vendor pre-sold lunch sandwich boxes to at least one team. This was convenient method of providing group lunches. Areas for improvement: We experience several problems with some touch pads and the timing system the first session. After the first session, the USD 501 staff came early every morning to test the system, pads and back up buttons. Because of school budget cuts, TSA has started training additional people to be adept at handling potential equipment issues, including the pads, backup buttons, electronic

timing system and scoreboard. For the next major meet I’d anticipate having a good team of people trained to work on these systems and avoid or address issues quickly. We will also prepare back up options for potential issues. The meet referee raised concerns about the quality of our timing system operator. This is the person hired from the Missouri Valley. TSA is currently training several people to handle this job which will provide us more control over the quality of the work. This week I found individuals willing to attend professional training programs to make sure we have appropriate staffing and expertise for championship meets. We ordered fewer meet t-shirts and other merchandise because of the qualities unsold during the 2007 meet. This year we ran out of t-shirts and towels. However, we opened up the sales on-line immediately after the meet and will be mailing shirts and towels to the families. We also added sweatshirts based upon the swimmers requests. The results were posted at the pool and electronically every day. Next meet I’d suggest we post the meet scores and individual points more often, both on-site and on-line. TSA should request a copy of the LSC contact information earlier because it would help us schedule calls and establish appropriate contact people for each LSC in a more timely manner. Betty Kooy provided this helpful information to us. Parents requested healthier options at the concessions stand. However, the outside vendors did provide healthier options and the kids continued to purchase pizza. TSA has tried to convince the facility concessions operator to offer more fruit, hard boiled eggs and other healthy options. Unfortunately, this effort hasn’t been successful. If we host another meet of this size, we will simply find a vendor to carry these items for us. Vendors were stationed outside the pool area under a large tent. I think this helped with traffic flow and provided the vendors sufficient room to set up. The swim suit and photograph vendors had good success with sales.

Areas for Improvement and changes for future meets: Many are mentioned above, including addressing timing system issues, healthy food options and preparing for on-site and computer sales of merchandise. During the preparation stages of the meet, there were suggestions to change the meet information format. It would be helpful to get the meet information form in the recommended format, especially for those of us not as computer literate. Betty did a nice job of solving our meet information issues for us this year.

The meet information should include a statement that all coaches and chaperones will be required to provide proof of successfully passing the USA Swimming background investigation before on-deck credentials will be issued. Coaches didn’t come with credentials and many chaperones had not completed a background investigation. It would be easier to address this issue if everyone was notified in the meet information about this requirement. The chaperones without background investigations were given passes to the spectator area but not the crash area or deck area. TSA plans to change the swimmer drop off/parking plan. The parking is within reasonable walking distance from the pool and it is free of charge. However, due to the rain, families and buses stopped in the street to let swimmers off closer to the doors. Before the meet, TSA attempted to get the 501 staff to let us set up a drop off in front of the pool but they were concerned about insufficient staffing to assist with this effort. When problems developed, TSA moved several volunteers out to the street to keep traffic moving. Next time we run a meet of this size, our plan is to bring buses into the reserved parking area to unload. We can also set up a quick drop off lane for cars that should facilitate getting the swimmers inside quickly. If we schedule the volunteer timers’ shifts earlier, they can handle traffic flow and then shut down the drop off lanes in time to assist with timing duties. I propose getting some extra orange vest to identify these individuals and assist with safety of the workers. The irregular numbering of the events, particularly on the first day of the meet, increased the issues with the timing system and score board communicating effectively. Although these issues are now anticipated and can be worked out ahead of the meet, I still recommend looking at the event numbering. The coaches expressed concerns with how the numbering also made it harder for swimmers to keep track of when they were to race. These are younger kids and making the event numbers run consecutive would decrease problems with no shows and protest as a result of no shows. In 2007 and again in 2011 I found the meet information section dealing with admissions to be confusing. Is the price $8 for the all session in the entire day or is the price $8 per session? It just needs to read a little clearer. The price of making copies has steadily increased over the years but the price for the heat sheets and meet programs has remained the same. TSA estimated that our team would lose money on heat sheets if we were required to have an outside vendor make copies for us. Instead, we brought in extra printers and made copied on site. Some meet host may not have this option. At our MV Championship meets they charge $15 for a meet program with heat sheets. At this meet, we sell them for $11 as part of the admissions packet. The $11 packet includes the meet program and heat sheets for all sessions. Some parents suggested moving to an electronic only

version of the psyche sheet/meet program. This would have saved us almost $1800 in printing costs. Although I like this suggestion from a “green” perspective, the meet program was a great way to advertise for our sponsors. The team unify central zone meet website allowed us to set up contact information for meet staff. We received a number of compliments on this feature. Given the number of questions, I would suggest this was a successful part of the pre-meet and post-meet programing. In the future, I would get a few more people involved in responding to questions. I responded to approximately 125 parent e-mails and 15 phone calls the last four days before the meet and another 23 e-mails in the week following the meet. E-mails from the TSA meet planners, 501 staff and coaches exceeded 450 during the week before the meet. This is a high volume of communication to be handled by one person, especially someone trying to prepare for the meet and work a full time job. Assigning one person to help with each team would greatly help with the team communications. It would also allow each team to have a person to greet them when they arrive at the meet and help them with logistical issues. We enjoyed the opportunity to host the Central Zone 14 & Under Championship meet and look forward to having the opportunity to work on more meets with the Central Zone in the future. Natalie Haag Co-Meet Director Central Zone Meet 2011

Indianapolis Central Zone Championship Meet Evaluation Submitted by Tina McCauley Central Zone Championship Meet Coordinator

Pool Events

Number of Athletes per LSC

Total Number of Athletes: 938 Total Number of Entries: 3530 Total Number of Splashes: 3454 Total Number of Scratches: 36 Total Number of No Shows: 39 Total Number of DQ’s: 39 Timeline

Day/Session Time Total Time per Session

Fri AM 8:40-12:35 3 hr 55 min Fri 10 & un 2:00-3:25 1 hr 25 min Fri Finals 5:00-8:05 3 hr 5 min Sat AM 8:40-2:00 5 hr 20 min Sat 10 & un 2:30-4:45 2 hr 15 min Sat Finals 6:00-8:45 2 hr 15 min Sun AM 8:40-12:35 3 hr 55 min Sun 10 & un 2:00-3:55 1hr 55 min Sun Finals 5:03-7:23 2 hr 20 min

CZ Coordinator Summary of Pool Events Operational

Indiana swimming and Carmel Swim Club worked nicely in conjunction with the facility staff. They have established a great working relationship which contributed to the success of the meet. The volunteers were friendly and knowledgeable about all the different aspects of the meet. They were very successful at having everything covered to start the meet each day.

Illinois 308 Indiana 188 Iowa 65 Lake Erie 65 Michigan 153 Ohio 159

Arlene McDonald did an amazing job of paying attention to the details of running a successful meet by adding a team lunch at Lucas Oil, duck drops, coaches social, and more.

Staff was able to accommodate the shortage with apparel. The meet director and referee effectively worked together throughout the meet

and looked at all aspects of any situation.

Facility The facility staff was available and responded to anything the meet staff needed. Air quality and water temperature was not an issue. There was adequate seating on the deck as well as the spectators. Ticket sales were available during the warm-up/registration day with lines not

being an issue. Concession stand provided swimmer friendly food items at reasonable prices.

Technical

There were minimal issues with entries. With the 21 heats of 400 free, the LSC’s , meet referee and coordinator were

able to work out an acceptable way to mange without making the timeline be too long.

The Central Zone needs to reconsider the event order due to the timeline issue of all the 400’s.

Responses from Evaluations Passed Out

General Comments Swimmer

Overall, this was great. Where was the pizza party? Deck was slippery and it was cold

Coach Lots of info via email Entry fees to expensive Everything was great Bad officiating

Official Why was a parent giving out awards Very well ran meet

Parent Live webcast would be great. More spirit wear options Post psych sheets in advance Concession prices were ridiculous Excellent job! Thank you! Overly enthusiastic officials making way to many DQ’s

Overwhelming for 10 & unders at check-in A map of restaurants would be great Posting results was slow Admission was high Move the 1500 off Sunday night too many people want to leave Difficult to understand announcer on Friday 10 & unders should be free Great meet and very nice pool.

Pool Open Water

Number of Athletes per LSC Age Group Total Number of Athletes: 165 CZ Coordinator Summary Operational


Facility

The pool was a great venue for a pool open water event. Technical

The timing chip operator did a nice job of adjusting to the event being run in the pool.

Video was used at the finish. Meet referee and meet director were very opinion to suggestions and


Illinois 56 Indiana 52 Iowa 6 Lake Erie 8 Michigan 21 Ohio 22

Introduction: On behalf of my colleagues in Indiana Swimming, I would like to thank the Central Zone for the opportunity to host the 2011 Central Zone 14 & Under Championships at the Indiana University Natatorium in Indianapolis from August 4 – 8. While many of us are typically involved in hosting National events involving older, more elite swimmers, it is both a refreshing and invigorating experience to be involved in an age group competition with our up and coming athletes from the Central Zone. I would personally like to express our gratitude to our participating LSCs, Illinois, Iowa, Lake Erie, Michigan, and Ohio, and their leadership teams for their spirit of collaboration in the planning and execution of this event. That same appreciation is extended to Tina McCauley, our Central Zone Championship Coordinator; Paul Thompson, the Central Zone Non-Coach Director; John Hiester, our Meet Referee; and all our visiting officials. One of the most satisfying outcomes in hosting a Zone meet is having the opportunity to interact with and get to know so many wonderful folks in the Central Zone and work together as a team to insure the success of an event. Also, congratulations to Team Illinois for finishing first in the pool competition and to Team Indiana for being the first place team in the “open water” pool (POW) meet.

Realizing that Tina’s report will contain all the statistics associated with the meet, this report will focus on areas directly involved in the organization and execution of the event. All questions and comments should be directed to Arlene McDonald at [email protected] or 317-442-2166. Again, many thanks to the Central Zone for the opportunity to host this event! Sincerely – Arlene McDonald, Indiana Swimming Event Director

________________________________________________________

A. PRE-MEET Background Information: Indiana Swimming was awarded this event at convention in September of 2009. I still believe that it is best to award Zone meets two years out to allow plenty of time for thorough planning, not only on the part of the host in acquiring hotels and facilities, but also for the visiting LSCs. In the summer of 2010 to raise awareness of the event and engage our young athletes, we conducted a contest among our age group swimmers to pick a theme for the 2011 Zone meet with the winning entry receiving four all-session tickets to the meet along with four event merchandise items. There were 122 entries submitted; the selection committee picked “Indiana Zones and the Temple of Zoom,” a theme idea that was proposed by one of our 14 year-old female athletes. We immediately engaged a local promotions company in the construction of the event logo. It was great to have all this accomplished well in advance of the meet and fun to have our athletes engaged in the overall theme selection.

Participating LSCs – Communication & Decision Making: We learned which LSCs would be attending our site at convention in September of 2010. At that time, we requested names and contact information from all six LSCs so that we could initiate communication with the appropriate folks as the year progressed. Those communications began as emails and then progressed to conference calls in April, May, and June, followed by a plethora of informational emails as the meet approached. During the conference calls, the visiting LSCs provided valuable input into the planning phases of the event including the team social, selection of team cap colors, travel, parking, credentials, registration, open water, and site logistics. I am an advocate of this type of collaborative decision making in a meet such as this; with only six teams, it’s certainly doable and advisable as a means to minimize surprises when the teams and families arrive for the event.

Also, when we meet with LSC representatives at the 2010 convention, they were presented with the option of scheduling open water on either Thursday or Monday morning. The LSCs voted unanimously to hold the open water on Monday.

Local Organizing Committee: Following the 2010 convention and identification of the participating LSCs, we began soliciting a local club as a co-host for these championships. Indiana Swimming utilizes a model with the LSC as the official host of the meet and the selection of a local club co-host. We have found this to be a

CENTRAL ZONE 14 & UNDER CHAMPIONSHIPS INDIANAPOLIS SITE: AUGUST 4 – 8, 2011

MEET DIRECTOR’S REPORT

successful arrangement that allows for the engagement of numerous clubs in these events, provides the opportunity to develop new leaders in meet management for upcoming National events, and builds camaraderie among our teams. Basically, each committee is co-chaired by one person from the LSC at large and one person from the club co-host. However, because of the early start of school in Indiana in August and with this Zone meet falling during the only week of a potential vacation for swim families before school starts, it was a challenge obtaining a club co-host. About six weeks out, we were able to come to an agreement with Carmel Swim Club to co-host both the 2011 Central Zone 14 & Under Championships and the 2012 Speedo Junior National Championships. Prior to that time, the Indiana Swimming at-large chairs initiated the planning for the event. The committees making up the LOC were: Awards, Clerk of Course, Deck Control, Entries, Event Merchandise, Event Presentation (Announcers & Music), Goody Bags, Hospitality, Meet Operations (Printing & Document Distribution), Meet Sales (Tickets, Programs, & Heat Sheets), Local Officials’ Liaison, Ready Room & Parades, Team Social, Timers Coordination, Volunteers, and Website. Five different clubs were represented on our organizing committee that consisted of 30 co-chairs for the areas listed above.

Hotel Procurement: I blocked 300 hotel rooms at 11 different properties for Thursday, Friday, and Saturday nights at various price points ranging from $93 - $159 per night depending on location, hotel tier, and amenities. I also blocked 100 nights for both Wednesday and Sunday evenings for early arrivals and folks staying over for Monday’s open water competition. When securing hotel blocks, one of our first priorities is soliciting hotels that provide complimentary breakfast.

Our LSC has established a wonderful working relationship with the Indianapolis Convention & Visitors Association. They work with us to set up a convenient online hotel reservation system that is one-stop shopping for all offered hotel properties. Team Michigan had requested unique properties be held for their families so we were able to accommodate that by setting up a password protected section on the reservation system for Team Michigan families only. In the end, our visiting teams only picked up about 50% of the blocked rooms. I later learned that three of our six teams had selected other properties not represented in our block which indicates that the 300 rooms per night we booked would have been about right had all teams chosen our selected properties (see below recommendation).

Meet Announcement: Betty Kooy sent the meet announcement templates in January. During the customization of the documents, we discovered some minor items that needed to be revised or added and shared that information with the Zone leadership team. The announcement was submitted, reviewed, distributed and posted by the required dates. In addition, on May 4, it was sent personally to all the folks on the LSC distribution list that we had constructed.

Site Visit: Tina McCauley came to town for the site visit on March 26. In addition to visiting the venue and going over the venue layout and operations plan, we thoroughly went over the draft of the meet announcement one more time to check for errors before posting.

Volunteer Recruitment and Scheduling: Volunteer recruitment began in earnest in June targeting the families of our Zone qualifiers. There were approximately 460 volunteer sessions to be filled over the course of the event including registration day and open water; 260 of those were assigned to the Indiana Swimming membership at large and 200 to Carmel Swim Club. The Indiana Swimming volunteer coordinators decided to use an online volunteer scheduling service (Volunteer Spot) while Carmel scheduled its volunteers through its Team Unify program. We were able to successfully recruit plenty of volunteers to cover the sessions. Three of our teams provided timers for each day with two donating the compensation they received to a member athlete’s medical expense fund.

Meet Set-Up and Entries: The Zone provides the meet set-up file. Again, it is recommended that when customizing the information in that file that the host carefully checks it over. This meet has an unusual order of events as well as inconsistencies between age groups about which events are timed finals, in what order heats are swum, and how many heats swim at night. A second pair of eyes is a good thing. Our entry chair and I went over the entire file very thoroughly and did find a few inconsistencies which we shared with the Zone leadership.

The entry process went extremely well – thanks to all the entry folks from each LSC for making that happen. There seemed to be uncertainty over the entering of swimmers with no times in open water – particularly if a swimmer is not a pool swimmer. LSCs need to be sure to submit qualifying times for any open water swimmer not entered in the pool meet, and the entry chair needs to check to be sure this is provided for the non-pool

athletes. In a few cases, our entry chair had to make contact to obtain this information to be sure non-pool entrants had met the A standard as indicated in the meet announcement. Additionally, one Junior National qualifier slipped through the entry system, but was discovered prior to the swim and removed from that event. We investigated the cause and found that an imported file with the Junior cuts had one inaccurate time.

The only obstacle we encountered with the entries was when we ran the meet session report and discovered that with 21 heats of the 400 freestyle on Saturday, it would be impossible to run the meet in its current format and finish before 10:30 that evening. We immediately contacted Tina, Paul, and John Hiester, our Meet Referee, to schedule a conference call that evening to discuss options for timeline relief. John recommended that we swim two swimmers per lane for those 400 events; it was decided this option would be presented at the General Meeting on Thursday. We adjusted the meet file to reflect that modification.

Venue Set-Up: With the assistance of the Natatorium staff, we began venue set-up on Tuesday. Because many of the rooms around the pool deck have other uses during the academic year, there is a great deal of equipment that needs to be relocated to make the venue event ready. The largest challenge for the LOC is the loading in of all the hospitality equipment and food. By 8:00 PM on Wednesday, all the signs and banners were hung, coaches packets assembled, registration areas prepared, and hospitality ready to go. It is an expectation that all members of the local organizing committee will assist with venue set-up and tear-down.

Pre-Planning Schedule: In addition to the deadlines established for the Central Zone, below are some guidelines we used for other areas of meet planning. This is not intended to be an inclusive list for all meets.

WHEN TASK TWO YEARS OUT

Bid Preparation Solicitation of Hotel Blocks Reserve Facilities (Pool & Open Water): Confirm Availability of Open Water Electronic Timing & Scoring Company

ONE YEAR OUT

Identification of Participating LSCs Development of Event Theme & Logo Confirmation of Hotel Agreements Solicitation of Local Club Co-Host

9 MONTHS OUT

Formation of the Local Organizing Committee Secure Entry Chair and Meet Announcer Construction of Event Web Site

JANUARY OF EVENT YEAR

Schedule On-Site Medical Staff Obtain Certificate of Insurance for Open Water Design & Order Awards Activation of On-Line Hotel Reservation System Construct Open Water Emergency Action Plan Secure Open Water Safety Officer, Boats, and Lifeguards Select Event Vendors – Swimwear, Photog, Medal Engraving, Etc. Initiate Selection and Design of Event Merchandise

3-4 MONTHS OUT

Design & Order Credentials Design & Order Venue Signage (Pool & Open Water) Finalize Equipment Needs & Secure Suppliers Initiate Volunteer Recruitment

Pre-Meet Observations & Recommendations:

The email and conference call communications among participating LSCs worked well as many of the details surrounding the event were the result of this collaborative effort. I would highly recommend this practice.

Having each team pick a unique cap color assisted the coaches in identifying their LSC athletes during races. This is particularly valuable in a meet of this kind where coaches are not necessarily familiar with their athletes.

The communications from the Central Zone were outstanding. The support and encouragement received were appreciated.

I would highly recommend that the Meet Referee be invited and required to attend the site visit with the Zone Championship Coordinator and Meet Director. This is the protocol for USA Swimming National events, and I believe this practice would insure that the first day together at the meet would run smoothly. In a meet such as this, it is highly unlikely that the meet leadership team has ever worked together. Coming together at the site visit would help everyone’s understanding of his/her role at the event and lay the groundwork for the teamwork necessary to successfully execute an event of this level. Although our teams worked well together, it would have been great to spend more face-to-face time together during the planning stages of the event.

The Central Zone sets an expectation that the meet host secures an adequate number of hotel rooms for visiting LSCs. As mentioned above, only 50% of our LSCs chose accommodations in our blocks. While we obviously live in a free enterprise system, it makes it difficult for hosts to obtain hotels at reasonable rates for future events if the pick-up history of previous events is low. I would recommend that if a visiting LSC prefers a property outside of the offered host blocks, that the LSC notifies the host of its desired property so that the host can secure that property in its offerings. That way the hotel pick-up is a true representation of the actual hotel nights used for the event, and the economic impact report required by USA Swimming would be more accurate. Also, in all likelihood because of local partnerships, the host might be able to obtain a better rate for those teams. In retrospect, it would have been good to solicit all six LSCs a year out to get their input on where they preferred to stay.

I am concerned about the existing format for Friday’s events and the impact it might have on future events. As previously mentioned and as addressed below, the timeline was challenged with 21 heats of the 400 freestyle. In the end, with some creative maneuvering of warm-ups and awards, we were able to make it work and end the meet before 9:00 PM on Saturday. However, this may not always be the case particularly in a venue with less capacity or with hosts inexperienced with large meets. I am unsure of the appropriate solution, but I do feel that the Zone committee needs to look at this and find an acceptable alternative whether it be splitting the 400’s across the meet by gender or age; finding a way to reasonably limit those events; or constructing a consistent “plan B” for meet hosts to follow should the timeline become unmanageable at the last minute because of the volume of 400 entries. This year may have been an anomaly, but it is advisable for the Zone to have a contingency plan in case it’s not.

B. REGISTRATION & TEAM PRACTICE DAY Schedule: The registration and team practice day was held on Thursday, August 4, according to the following schedule based on travel distance and with the approval of the visiting LSCs:

THURSDAY, AUGUST 4 LSC REGISTRATION PICTURES PRACTICE IN 10:00 – 10:30 AM 10:3O AM 11:00 AM – 12:00 PM

IL 11:00 – 11:30 AM 11:30 AM 12:00 PM – 1:00 PM

OH 12:00 – 12:30 PM 12:30 PM 1:00 PM – 2:00 PM

MI 1:00 – 1:30 PM 1:30 PM 2:00 PM – 3:00 PM

LE 2:00 – 2:30 PM 2:30 PM 3:00 PM – 4:00 PM

IA 3:00 – 3:30 PM 3:30 PM 4:00 PM – 5:00 PM

12:00 – 5:45 PM: Entry Chair available at head table to address entry questions or concerns 5:00 PM: General Meeting for all Head Coaches and/or Team Managers in the Hospitality Room at the

Natatorium. After Team Practice: Team Social - Dinner & Tours at Lucas Oil Stadium (optional)

This schedule seemed to work well.

Venue: Team registration areas were split with three teams on each concourse in areas directly behind the LSC spectator seating areas. Teams were asked to remain in the spectator stands until called down to the deck for team pictures helping to control the traffic on the deck. Future hosts should be advised that many parents arrive early and seem to have a misunderstanding of the difference between coach registration and team registration. It is good practice to have a sufficient supply of volunteers to assist early arriving families. In our case, we direct them into the LSC specific spectator seating area until the coaches arrive.

Team Social: With the inaugural Big 10 Football Championships in December and the 2012 Super Bowl coming to Indianapolis at Lucas Oil Stadium, we thought it would be fun to plan the team activity/family social there. It is only about a 5-minute drive or 15 minute walk from the Natatorium. The challenge was the high cost of food in

an NFL venue, the exclusivity with a designated caterer, and the minimum guarantee to reserve the facility. The participating LSCs discussed this option, its challenges and advantages during our early conference calls; it was determined that we would proceed with the plan to make this an optional activity to be available to each team after their practices on Thursday in an area of the stadium designated as the Quarterback Suite. In the end, four of the six LSCs decided to participate, each with the following number of reservations: Indiana – 229; Illinois – 300; Iowa - 46 , and Lake Erie – 83. Unfortunately, during the Illinois social, the catering company seemed to be unable to keep up with the food demand resulting in extraordinarily long wait for some of our guests. I truly apologize to those guests for this inconvenience; we were able to negotiate a partial refund for Team Illinois after the event and have expressed our displeasure with the situation through appropriate channels. Other than the food service challenges experienced during the Illinois session, the rest of the activity was well received. We were able to display the event logo on the stadium video boards and use the ribbon boards to recognize the participating teams. Most participants also took advantage of an optional stadium tour to the visiting team locker room, press box, and onto the field itself and enjoyed that opportunity.

General Meeting: The general meeting was attended by at least one representative from each team as outlined in the meet announcement. However, I feel it would be better to require at least two attend – the head coach and the team manager. Other than normal agenda topics, the situation with the 400’s was presented by the Meet Referee and discussed at length. After much consideration, the group voted to accept the concept to swim two athletes in a lane on Saturday during the 400’s. However, that decision would be reversed on Thursday (see below). A light dinner was served at the meeting.

Registration & Team Practice Day Observations and Recommendations: Parents have a lot of free time on this day. It is imperative to have the concession stand open and

provide opportunities for fans to purchase tickets, psych sheets, and event merchandise. These areas should be well staffed to handle the volume of business. It is also recommended to have local visitors’ information available.

Along with an adequate supply of volunteers to serve as greeters, it is advisable to have good directional signage in the venue on this day to assist parents and athletes and familiarize them with the venue.

On check-in day, it would be great to get the teams to provide phonetic pronunciations of swimmer names for the meet announcers. Maybe the greeter or photo escort could do this.

Meets that involve various LSC’s/clubs working together for the first time could struggle with “that’s-not-how-we-do-it-back-in-(insert LSC name here).” To lessen the potential of the various LSC cultures and/or Zone protocol colliding during an event and to insure that all involved in meet operations are in sync, I would recommend that after the General Meeting there be an informal gathering, dinner, or social with these folks attending: Meet Director, Central Zone Championship Coordinator, Meet Referee, Meet Operations Chairs, Clerk of Course Chairs, Awards Chairs, Meet Announcer, and Administrative Referee (others TBD by Meet Director, Zone Championship Coordinator, and Meet Referee). The purpose would be to provide a structured environment for the Zone, Local Organizing Committee, and Officials to become acquainted and review plans, expectations, and roles prior to the start of competition.

C. COMPETITION DAYS Meet Operations: All aspects of meet operations seemed to go well.

Warm-Ups: For warm-ups, teams were assigned designated lanes (8 in competition pool and 7 in diving well) based on their number of entries for that session and given control of their lane usage during the complete warm-up period instead of splitting warm-ups among teams. This provided consistency throughout the event, making the schedule less confusing for families and giving individual LSCs more flexibility in determining how to structure their warm-ups.

Saturday 400’s: On Friday morning during warm-ups, several LSCs approached the meet management team and expressed concern over the decision at the General Meeting to swim two athletes per lane during the 400s on Saturday. This is not a common practice in some LSCs resulting in safety concerns should this decision be upheld. A meeting was convened with the head coaches from each LSC, the Zone Coordinator, Meet Director, Entry Chair, and Meet Referee to address this concern. After several solutions were proposed, the group voted to adopt a proposal presented by Damon Robertson (Michigan) that would provide timeline relief by beginning the 10 & Under warm-ups in six lanes of the diving well before the end of the preliminary session, run 16 events instead of four in the finals session before stopping for an awards break, award those 16 events in one extended awards break, and then finish the session with

the remaining eight events followed by their awards presentations. The timeline was recalculated with this proposal and indicated a finish time right around 9:00 PM on Saturday evening. I was impressed with the positive approach and creative ideas presented during this meeting as well as the spirit of collaboration in finding an acceptable solution to this problem. With everyone’s help, the plan was executed beautifully.

Meet Timeline: Knowing that we were going to be facing timeline challenges on Saturday, it was important to establish consistency in the pace of all aspects of the meet to prepare for Saturday’s situation. Through teamwork, we were able to maintain the unofficial meet timeline throughout the event which is always a good thing for all involved. There seemed to be some confusion among several officials about whether or not it was allowable to get ahead of the unofficial timeline. This was something that inadvertently was not covered at the General Meeting and an example of where differing procedures among LSCs come into play. It was confirmed by the Zone representative on site that it is indeed fine to move ahead of the unofficial timeline if an acceptable and consistent pace is being maintained instead of having delays in the meet to wait on an unofficial timeline.

Meet Administration: On Friday morning, we experienced the minor bumps expected when folks work together for the first time in an unfamiliar venue (for some) and under pressure. However, by mid-day, all seemed to be in sync; it was smooth sailing after that and for the rest of the meet. It was a pleasure getting to know and work with our visiting officials.

Awards Preparation and Presentation: The athletes were great in getting where they needed to be for awards and keep the meet moving. Many times the award recipients were paraded to the awards platforms with several athletes missing; it had been determined at the General Meeting that we would not hold up the awards presentations for missing folks. However, by the time the awards were actually presented, all athletes seemed to find their places on the podium to receive their recognition.

Ceremonies and Parades: Because of timeline constraints and the size of the meet, we unfortunately had to downsize some of our plans with respect to this area, particularly with pre-meet ceremonies and awards. We wanted to open day 1 sessions with a parade and recognition of teams – athletes and coaches – carrying their team banners from the back hallways out onto and across the deck to their seating areas. At the General Meeting, it was determined this would take too much time, so instead, the announcer traveled around the deck to introduce each team in front of their respective seating areas. We requested that each team have a team cheer when the announcer approached their area, but this didn’t happen in every case. That message probably didn’t filter down from the General Meeting; in hindsight, we should have been more proactive during warm-ups to communicate this to coaches not present at the General Meeting.

We were able to find the time to have a “duck drop” from the 10-meter platform prior to the start of the afternoon sessions on Saturday and Sunday and the evening sessions on Friday and Saturday. There were three winning swimmers in each drop, all of whom received autographed pictures of members of the USA Swimming National Team. On Sunday evening, we wanted to have special coach recognition with some type of contest - coach raft races, diving contest, etc. However, the consensus was that most coaches would not want to get wet prior to the meet, so instead we recognized coaches behind the blocks and asked them to come up with a cheer, skit, or something entertaining of their choice when they were introduced. In actuality, only a few did this, but at least the coaches were recognized for their contributions. I am always in awe of the efforts of the coaches at these types of meets and the challenges they face with logistics and not being familiar with their athletes. We wanted to incorporate coach participation and guest awards presenters into the awards ceremonies, but it was the consensus at the General Meeting that this would be a timeline deterrent, so we abandoned that plan. We did, however, have a few special guest presenters on Sunday, Randy Julian and Tina McCauley for the high point awards and Paul Thompson for team awards since those were at the end of the sessions.

The Ready Room parades went well; athletes showed up on time with the prompting by the announcer; communication among all parties involved was enhanced by the use of radios by LOC chairpersons.

Despite bringing in supplementary sound equipment, we did experience some difficulty on Friday with the sound projection in some locations of the venue. I’m unsure if this was a result of the equipment used or the differences in voice of our two announcers. A last-minute business trip prohibited us from having the same announcer on Friday as we did on Saturday and Sunday. However, both announcers were experienced gentlemen familiar with the venue, were members of our LOC, and work as a team at our

high school state championships and individually at various other LSC and high school championships meets.

Programs and Heat Sheets: We sold approximately 500 meet programs (psych sheet plus program) from Thursday – Sunday; approximately 450 spectator heat sheets for prelims each day (included both AM and afternoon sessions) and approximately 200 to spectators attending the finals sessions each day. An additional 100 heat sheets were prepared each session for coaches and officials. A meet program and all heat sheets were included in the cost of all-session tickets.

Ticket Sales: Below is a summary of ticket sales. On Thursday, only all-session tickets were offered. On Friday, daily ticket sales opened for all days of the meet.

SUMMARY OF TICKET SALE QUANTITIES BY DAY & METHOD OF PAYMENT All-

Session Friday Daily

FridayFinals

SaturdayDaily

Saturday Finals

SundayDaily

SundayFinals

Thursday Cash Sales 117 110 N/A N/A N/A N/A N/A Thursday CC Sales 215 151 N/A N/A N/A N/A N/A

Friday Cash Sales 58 264 66 93 N/A 44 N/A Friday CC Sales 63 86 2 40 N/A 27 N/A

Saturday Cash Sales 0 N/A N/A 481 53 29 N/A Saturday CC Sales 66 N/A N/A 528 42 101 N/A

Sunday Cash Sales N/A N/A N/A N/A N/A 327 30 Sunday CC Sales N/A N/A N/A N/A N/A 247 5

TOTAL # OF TICKETS SOLD BY TYPE

519

611

68

1142

95

775

35

Competition Day Observations and Recommendations:

If at all possible, it is advisable for meet hosts to accept credit cards as a form of payment for meet sales – tickets, merchandise, programs, etc. Close to 60% of our sales were generated by credit card purchases. We were able to use credit card machines as well as pre-programmed cash registers to expedite the sales process and found them to be very beneficial not only on site, but for record-keeping purposes.

In a large or spread out venue, radios for communication among members of the LOC are a valuable asset.

To keep awards presentations and parades moving and eliminate down time in the meet, it is important to have experienced people directing parades and ceremonies.

I would recommend scheduling a brief coaches meeting each day before morning prelims and the 10 & Under session, possibly 15 minutes before the start of warm-ups for those two sessions, to facilitate communication and share feedback on how the meet is running. This should be incorporated in the Zone meet information template. With only one person required to attend the General Meeting from each team, it is difficult for information to filter down to every coach on the staff. Plus, if any changes occur during the meet, this would be a method of insuring that all involved are informed. Anything that can be done to enhance communication during the competition among all parties is a desirable thing.

D. OPEN WATER This event was co-hosted with the folks hosting the Senior Zone Meet down at Franklin Community High School. At Thursday’s General Meeting at the Nat, we made plans to schedule an open water meeting during the 10 & Under warm-ups on Saturday to go over any last-minute open water details for Monday’s competition. We had been continually monitoring the algae levels as well as air and water temperatures at the park. Early Saturday morning, our safety officer and assistant meet director for Open Water went out to the park to take air and water temperature readings on the course and reported back that the conditions were favorable. At that time, the beach and park were open to the public, so we anticipated no problems in proceeding with Monday’s competition outdoors.

It had been agreed upon at the General Meeting that conditions at noon on Saturday would determine whether or not to move the meet indoors unless, of course, deteriorating conditions made that impossible. Around 11:00 AM on Saturday morning, an email was received from the Indianapolis Parks Department notifying us that Eagle Creek Park Beach, the site of the scheduled open water competition, had closed for the season because of elevated algae levels in the reservoir. We notified our colleagues at the Senior Zone Meet of this occurrence, and the planning to move inside began. Throughout the planning stages of this event and using the information on the USA Swimming web site and contacting colleagues in other parts of the country experienced in pool open water, we had educated ourselves on the concept of pool open water although none of us had prior experience with this type of competition. Coaches and team managers were immediately made aware of this venue change and were able to notify open water only swimmers in advance of their making the trip to Indianapolis.

As it turned out, we lost a few participants in the 14 & Under age groups. However, only about 25% of the entrants from the Senior Zone Meet chose to participate. Below are the numbers of participants by event/age/gender:

Girls 5K Boys 5K Girls 13-14 Boys 13-14 Girls 11-12 Boys 11-12 Girls 10 & U Boys 10 & U1 6 23 24 34 20 14 17

The diagram for POW found on the USA Swimming web site was presented to the coaches at the open water meeting. However, they did not endorse the finish as illustrated; it shows the swimmers finishing on a wall, which they felt was too dangerous. We were able to get the owner of the electronic timing and scoring company at the Nat late Saturday afternoon to work on a finish plan that would alleviate this safety concern. It was decided that the mat would be placed on the start end of the pool draped across lanes 6 & 7 and that swimmers would swim past a secondary buoy into a chute-like area and past this mat. They were to touch the mat or raise their right arms over it to record the finish and then proceed to the ladder in lane 1 for exit. The officials would provide a lap counter for the lead pack with other officials recording the number of loops completed by each athlete.

Since we would be unable to have more than one event at a time in the water as we would have done at Eagle Creek, we revised Monday morning’s schedule for distribution to coaches and publication in the pool heat sheets. We also scrolled this information on the video board throughout the pool competition on Saturday and Sunday. The event was held on Monday morning as per the revised schedule. Athlete briefings were held before each event/wave went in the water. With the exception of the finish of the 13-14 girls event, everything went smoothly. Theirs was the first wave with a double-digit number of athletes, and some of the girls were confused at the finish - stopping at the finish mat instead of swimming through it - resulting in a bunching up at the finish. The swimmers in the following waves had clean finishes. Open Water Observations and Recommendations:

It was a disappointment having to move the competition indoors at the last minute after a great deal of planning for outdoors. However, everyone understood that it was the best thing to do.

Be sure to have an OW contingency plan. We had several coaches on rafts in the pool during the competition. After the confusion over the first

finish, we had those in-water coaches assist in directing the swimmers through the “chute” at the end of each race. This worked much better; I would highly recommend this type of in-water assistance especially since this was a new experience for most of the athletes and organizers.

CONCLUSION: Again, many thanks to all our participating LSCs, their athletes and coaches, and all of our wonderful officials and Central Zone leaders who contributed to the success of this event. The collaborative spirit among all involved was refreshing and appreciated. It was fun! Respectfully submitted, Arlene McDonald Meet Director

1

CENTRAL ZONE

14- Under Age Group Championships

Indianapolis, IN August 5-7, 2011

Meet Referee’s Report

Pool Competition

I. Pool Venue The Natatorium @ IUPUI, Indianapolis, IN 8-lane, 50 meter pool, with a diving well 7-lane, 25 meter pool for warm-up behind starting

blocks Equipment: Dak timing console, Dak pads on both ends of pool, two buttons per lane, Hy-Tek

Meet manager on networked computers, each with printing capability Scoreboards: eight-line scoreboard on north side of pool Administrative table at start (south) end of the pool Air conditioned pool office available for administrative duties Bleachers assigned to teams 2 private rooms used for hospitality and officials’ meeting area

2

Hallway area for timers’ meetings; Curtained area at turn (north) end for ready room at finals Water temperature was between 80-82 degrees through the 10 & Under sessions. Awards podiums located behind the starting blocks, overlooking the diving well Air quality at the Natatorium was good

II. Meet Organizing Committee

A. The meet was hosted by Indiana Swimming and Carmel Swim Club. With Arlene McDonald from Indiana Swimming as the Meet Director, she was able to use her vast resources and connections to organize the meet in the form of an event, utilizing better sound systems, banners, website hosting, and more. The Carmel Swim Club came on board with Indiana Swimming just a few weeks prior to the meet.

B. Several local representatives from local and area clubs (Southeastern, Noblesville, Terre Haute, just to name a few) were part of the organizing committee and provided invaluable administrative table help, as well as exceptional hospitality.

III. Entries

A. There was one (1) swimmer with a disability who was entered in the meet and was called to the Meet Referee’s attention. This was a hearing impaired swimmer, and the starters utilized proper hand signals for his starts, as well as a remote strobe placed at the starting blocks for his races.

B. Entries appeared to be easily taken. I have been involved at other meets where the Meet Referee and the Administrative Referee have had to assist in the entry process for one issue or another prior to the meet, but there were no issues brought to me during this time.

C. One swimmer had a junior national cut in an event that made it through the entry processes and made it to the psych sheet before the meet started. A coach noticed the discrepancy and the swimmer was removed from that event. Several LSCs had minor changes to events or times and given the short time for entries to be received after the last weekend championships, this seemed reasonable.

IV. Meet Size/Timelines/Conduct

A. Meet Size

LSC Female Male Total

Athletes Entries Relay Total

IL 183 125 308 1346 40 1386

IN 122 66 188 985 40 1025

IA 32 33 65 424 38 462

LE 39 26 65 429 32 461

MI 88 65 153 800 40 840

OH 88 71 159 900 40 940

Totals 552 386 938 4884 230 5114

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B. Meet Size by Age Group

10 & Under 11-12 13-14

LSC Athletes Relay Only Athletes

Relay Only Athletes

Relay Only

IL 110 0 123 1 74 1

IN 47 0 64 0 77 0

IA 12 4 18 0 32 0

LE 12 0 19 0 34 0

MI 38 0 63 0 52 1

OH 44 0 60 0 55 0

Totals 263 4 347 1 324 2

C. Warm-ups

1. Prelims – Lanes in the competition pool were allocated by the percentage of athletes, such that each LSC had at least one lane in the 50 meter pool. Illinois and Indiana each had 2 lanes in the main pool. Teams also had lanes allocated in the diving well in the same fashion. Illinois, Michigan, and Ohio each had 2 lanes in the diving well, and Indiana had one. Teams controlled their own warm-up schedule. Several teams began their warm-ups in the diving well (25 m) and migrated to the 50-meter pool.

2. 10 & Under – There was one, one-hour warm-up session, with teams assigned to lanes based on team size. Illinois had 3 lanes, Ohio had 2, Michigan and Indiana each had one, and Iowa and Lake Erie shared a lane. On the Saturday warm-ups, due to the timeline issue and as voted by the coaches, the warm-up period began in 6 of the 7 lanes in the diving well while the main pool finished the morning session with 400 freestyles. Once that session was over, the main pool was opened immediately for the balance of the warm-up period for this age group. Again, teams controlled their own warm-up schedule.

3. Finals – A posted schedule was used to control the warm-up periods. There were no lane assignments by team, but starts and sprint work were dictated by the schedule below. Extra lanes were opened for starts as needed. The table below describes the finals warm-up schedule for Friday, and the same format was used on Saturday and Sunday with the times adjusted accordingly.

TIME LANE USAGE - COMPETITION POOL

4:00 - 4:25 PM ALL LANES GENERAL WARM-UP NO DIVING

LANES 1 & 8 PACE LANES

SPRINT LANES 4:25 - 4:45 LANES 2 & 7 Racing Starts from Start End Only

Swim one way; walk back

LANES 3-6 GENERAL WARM-UP

4

NO DIVING

4:45 ALL LANES CLEAR POOL

5:00 ALL LANES MEET STARTS

D. Meet Conduct/Timelines

1. Fly-over starts on a 10-second interval (+15 seconds for backstroke) were used in the Preliminary sessions

2. To help pace 10 & under events, fly-over starts were not used during their session. Session set-up was on a 30-second interval (+15 seconds for backstroke). To further pace events, girls’ and boys’ events were swum, followed by an eight minute break with music and awards for those two events.

3. Finals were run on a 60-second interval (+15 seconds for backstroke). Awards breaks were calculated at roughly three-minutes per event, but varied due to the pace of the announcer and the presence/absence of award winners. On Friday and Sunday, awards were presented after every four events, basically after each stroke series. On Saturday, due to the tight timeline, only 2 award sessions were used. Sixteen events (16) were swum, and then there was an awards break. At that break, awards were presented for the first 12 events, basically the first 3 stroke series. The last 4 events of the first portion were staggered to the awards break at the end of the session in which all remaining awards for the day were presented. It created a “staggered” awards program that allowed for any administrative issues that need to be resolved before awards were presented. Sunday awards were presented as described for Friday Finals. Medals for the 400 Medley Relay and 400 Free Relay swum in morning prelims were presented in the evening before the start of the finals session.

4. Session lengths Prelims 10 & Under Finals DAY Start Stop Start Stop Start Stop

Friday 8:40 am 12:35 pm 2:00 pm 3:25 pm 5:00 pm 8:05 pm

Saturday 8:40 am 2:00 pm 2:30 pm 4:45 pm 6:00 pm 8:45 pm

Sunday 8:40 am 12:35 pm 2:00 pm 3:55 pm 5:03 pm 7:23 pm

VI. Juries

A. Eligibility Athlete – Max Cornblath (MI) Coach – Anthony Petruzzi (LE) Official – Lewis Rosser (IA)

B. Technical Athlete – Kasey Calwell (OH) Coach – Kyle Smith (IN) Official – Eric Peterson (IL)

C. Juries Called

5

Only one eligibility jury was required. The jury was assembled; the coach (IN) presented their dilemma, followed by the opposing points made by the Administrative Referee who presented the rules of USA Swimming, Central Zone, and the Meet Letter. After deliberation and appropriate questions and answers by all parties, the jury decided to rule in the favor of the swimmer and allow the entry.

D. There were no technical juries needed. VII. Incidents

A. One major incident happened on Sunday evening. During the Girls 1500 Freestyle, a young female swimmer got out of the competition pool at the turn end and did not finish the race. The Natatorium lifeguards responded to the situation, aided by the girl’s coach who is a physician’s assistant, and a Chief Judge who is an Emergency Medical Technician. This was a diabetic situation and she remained in an alert condition the entire time. She later walked off deck with assistance with her parent and coach and was able to get back to baseline and feel better. No other swimmers were affected during the race.

B. Other typical occurrences such as small lacerations and occasional incidents such as hyperventilating after a race were responded to by the Natatorium lifeguarding staff and provided the appropriate first aid.

C. Copies of the occurrence reports have been sent to USA Swimming, Risk Management Services, and the LSC Safety Chair.

VIII. Officials

A. Officials Qualifying Meet (OQM) • Steve Potter (MI) (evaluator only) – N2 Deck Referee (1), N2 Chief Judge (4), N3 Chief

Judge for education (1), N3 S&T (1), and N2 S&T (5) • John Hiester (IN) (Meet Referee) – N2 Administrative Referee (1), N2 Deck Referee (1),

N2 Chief Judge (1), N3 S&T (4), and N2 S&T (4)

B. Assigned Team Officials: • Administrative Referee – Jim Payonk (IN, N2) • Assistant Administrative Referee – Jay Watson (IN) • Head Starter – Eric Peterson (IL, N3) • Referees – Anne Butzlaff (IN), Brenda Fisher (IN), Steve Hoeferle (IN), Cindy Miller (IN),

Eric Peterson (IL) • Starters – Anne Butzlaff (IN), Brenda Fisher (IN), Phil Kibler (IN), Chuck McNeely (IN),

Greg Walker (IN) • Team Lead Chief Judge -- Mark Eriksson (IN) • Chief Judges -- Anne Butzlaff (IN), Brenda Fisher (IN), Andy Grender(OH), Kevin

Harrington (IL), Phil Kibler (IN), Lewis Rosser (IA), Greg Walker (IN), Kate Wilson (IN)

C. Assignments/Coverage • On Friday, coverage on the start and turn end was three-lanes, two-lanes, three-lanes.

On Saturday and Sunday, coverage was better with one official per two lanes. At all sessions, two stroke judges were assigned to each side of the pool who walked in a lead-lag protocol, wall to wall for the technical strokes. Deck Referees and Starters were assigned in a rotation so that it was the same Deck Referee/Starter team who did prelims and finals later that night. Chief Judges also had a relief rotation, in addition to the Team Lead who was available to step in when necessary.

• There were a total of 52 officials over the course of the weekend. Almost three-fourths of the officials had swimmers in the meet (36, 70%). Eleven (11) officials worked all 9

6

sessions, and only 2 of them had swimmers in the meet. Thirty four (34) sent in applications to officiate and informed the meet referee of their availability; five (5) more than the sessions for which they had signed up, and 7 worked less than they designated. There were eighteen (18) walk-ons officials. Total sessions worked equaled 250. All LSCs in the meet except LE had at least one official on deck.

LSC # of Officials # of Sessions

IL 13 49

IN 32 159

IA 3 13

LE 0 0

OH 2 14

MI 2 15

Totals 52 250

D. Disqualifications

• There were of a total 43 disqualifications that were accepted over the course of the meet. They varied from Declared False Start, to Did Not Finish, from Underwater Swim, to a 15 Meter Violation, and various other technical calls.

• The officials team was lead by a strong group of experienced officials as the assigned team. Many of the assigned team have national deck experience and provided solid leadership and exceptional mentoring opportunities for the balance of the stroke and turn officials. There was emphasis placed on having a casual atmosphere on deck to observe the swims, yet remaining professional and not scrutinizing the swimmers.

• There were no “No Shows” at the Finals on Sunday evening, and thus no fines.

DISQUALIFICATIONS

Prelims 10 & U Finals Totals

Fri 9 5 4 18

Sat 5 3 1 9

Sun 8 6 2 27

Totals 22 14 7 43 IX. Recommendations & Thoughts

A. Announcer – As witnessed at the Zone Meet in Lincoln last year, an announcer can make or

break a meet. This meet had two different announcers, one for Friday and another for Saturday and Sunday. Going into the meet, I was told who was slated as our announcer. However when the meet started on Friday, the announcer was not the expected one, nor was he of the caliber I had hoped. The Meet Referee spent a decent amount of time training and directing him, and writing announcers’ scripts. He had to be in close proximity to the announcer most of time to make sure things kept moving at the appropriate pace. The announcer provided a National Anthem that sounded like a Christmas song and he took a portable microphone around the deck at the start of the sessions; both seemed a bit peculiar to many. However, as we got thru the day by sessions, awards, and finals, he continued to improve, and by the end of the day on Friday, I felt he was “broken in” and ready to go. Thankfully the original announcer was at our venue the next morning for the remainder of the meet, and all anxiety was lifted. Music was well coordinated with the theme of the meet (classic Indiana Jones soundtracks), and the National Anthem was traditional in its rendition.

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Pacing for announcements, races, and awards was exceptional and the sessions flowed without a hitch. I would recommend that the meet host be required to have one well trained experienced announcer for the entire meet (or, at the least the same announcer for all prelims, all 10 & Under sessions, and all finals) and that music requirements (especially for awards) be noted.

B. 10 & Under Scores – As recommended from the previous meets, scores after each 10 & Under session were read and posted for educational and motivational purposes. Although no team awards are given to 10 & Unders, they contribute to overall team scores and exist in their own little bubble. I recommend that this continues in future Zone Meets

C. Air Quality – I thought the air quality at the deck level was good, equivalent to any other

pool of this caliber. D. 11-12 400 Freestyle – This worked out rather well that the 11-12 year old 400 Freestyle was

swum as a timed final. I would expect that it might stay in this format. E. 400 Freestyle Events– The 4 events that comprise the 400 Freestyle event block had 23

heats that greatly contributed to a 5 hour and 20 minute session on Saturday morning. After the entries had been received, it was quickly recognized the impact these events had on the timeline. A conference call was held on Tuesday evening prior to the meet between the Meet Director, Meet Referee, Entry Chair, Zone Meet Coordinator, and the Zone Director. A couple of options were considered, and it was decided to run the events with 2 swimmers per lane. This was presented at the General Meeting with some resistance from one team, but after a bit of discussion, all 6 teams agreed to the decision. Just a couple hours later, the same team was still hesitant after a meeting with their full coaching staff and parents. A coaches’ meet was called and held Friday morning during the warm-ups to clarify the decision that was made at the General Meeting. Another LSC vocalized their concerns also. After a few other options were presented, the decision was made to run the event as typically scheduled with one swimmer per lane. Adjustments were made to the awards schedule as presented earlier, as well as the 10 & Under Warm-ups started early in the diving well and then moved to the main competition pool after the morning session was finished. The day was finished at 8:45 PM, so I consider it a successful decision for all parties. My recommendation is to outline a process that might allow swimming certain events 2 per lane if necessary, and/or adjust the time standards for this event, and/or limit the number of swimmers in a particular event to fit appropriate timelines. These topics would be good discussion material at the convention.

F. 1500’s – Music was not played during the 1500s. Although I felt that music was appropriate at the meet outdoors in Lincoln, we did not play music at our meet in Indianapolis. I did not feel that it was appropriate at this meet during the 1500’s. However, I would recommend that music be allowed, but the encouragement at this particular meet is at the discretion of the Meet Referee and/or Meet Director.

G. Alternates For Consolations – Some controversy arose regarding the alternates for the

consolation races in finals. Some LSC’s require that an alternate present themselves to the referee prior to their race and be ready in the event of an open lane where they wait near the starter’s area. No alternate names are called by the announcer in this scenario. Other LSC’s have the first 2 alternates’ names called by announcer when necessary. It was my intentions to have the announcer call the names as witnessed in previous Central Zone Meets but this did not happen due a peculiar chain of events. Considerable discussion was held in retrospect, and major discussion points were (1) sanctioning LSC’s policies versus (2) zone rules and/or policies, (3) meet referee’s desires, and (4) “that’s how we’ve always done it.” It would be nice to have this issue addressed and clarified by the Zone Championships Meet Committee at convention, and written in the meet letter as well so that the Meet

8

Referee has a clear understanding of the expected direction. If nothing is outlined, it falls to the Meet Referee’s decision.

H. Records – There were two age group zone meets occurring the same weekend, ours in Indianapolis and the other in Topeka, Kansas. Like it was noted last year, it is a bit difficult to keep up with Zone records in two locations. We announced Zone Records as they occurred; however, we had to make several announcements that it was not official until we conferred with our Zone team in Topeka. We had wi-fi at our administrative table, and checked often with the meet in Topeka to determine Zone Records. Of course, coaches with iPhones were also quite helpful in calling our attention to a new record. Future hosts should be encouraged to continue this practice so legitimate Zone records are acknowledged. A total of twenty (20) Central Zone records and nine (9) National Age Group records were broken at this meet.

I. Guest Presenters for Awards – We were on a tight timeline, and so Awards Breaks were

run rather efficiently. On one hand, it was good that the presenters were committee members who were cognizant of the time restraints, but on the other hand, there was something missing. We could have easily added some pomp and glory to the awards ceremony by using guest presenters. In a sports town like Indianapolis, I can just image the kids’ faces if a national level diver, someone from the NCAA, or even a Colts player might present an award. Who knows, maybe even a local celebrity like Miss America!

J. Meet Director and Meet Referee – It was great to work with a Meet Director like Arlene who

knows how to run a big meet on a large scale. Many times I felt like we had our meet running at a higher level than an Age Group Zone Meet. She “cranked it up a notch,” and it showed. I received may compliments from coaches, officials, and families, about the caliber of our meet, and I am very proud to be a part of it. This was the first time Arlene and I worked together at this level, so there was a bit of learning our roles and personalities in respect to one another.

K. Meet Referee Pearls of Wisdom – It would be helpful to future Meet Referees if “Pearls of

Wisdom” from the previous meets were passed along in some sort of a notebook or electronic file. I received input from Meet Referees of the past two Zone Meets, Noblesville and Lincoln. Since I worked at both of these meets, I recalled their suggestions about warm-up assignments, awards timing, and information that scratches from next day’s events and scratches from finals would be minimal. I recommend that passing along a copy of this meet report to next year’s referee would be very helpful.

2011 Central Zone Open Water Due to high algae levels, it was decided for safety we must move the Open Water into the IU Natatorium and host a “Pool Open Water”. This is definitely not the preferred situation but the course was setup in a 50 meter pool with 4 large buoys on each corner. The swimmers were equipped with electronic timing wristbands and the timing pad was placed at the end of the pool on the start/finish end of the pool just past the finish buoy. We had 139 swimmers participate in the “Pool Open Water” with several scratching the event, choosing not to swim indoors. The first race which was comprised of only 7 swimmers (1 female and 6 males) went well however, the lapped swimmers did have to be instructed to continue on as they followed the lead swimmer into the finish area but had one additional lap. The next group (13-14 girls) which was our largest group of 34 swimmers became extremely confused on how many laps they had completed and thus there were several swimmers who had to be told they had not finished and needed to complete another lap. We had instructed the swimmers that there would be a counter (odd laps) for the LEAD swimmer only but after observing the races perhaps it would have been best to simply require the swimmers and/or their coaches to keep track of their laps. The remaining races ran fairly smooth however we had the same issue with at least a couple swimmers becoming confused on how many laps they had completed and had to be instructed by the officials to continue for their final lap. Overall, given the situation I believe the meet finished with most in agreement that everyone was treated fairly and we made the best of the situation for having an indoor “Pool Open Water”. We were staffed adequately with officials, having a team at each buoy and 3 teams at the start/finish buoy. My hope for my next opportunity to serve as Meet Referee for Open Water is that it be truly an open water meet outdoors! Respectfully submitted Lucy Duncan, Meet Referee

Indianapolis and Franklin Open Water Central Zone Championship Meet Evaluation

Submitted by Tina McCauley Central Zone Championship Meet Coordinator

Pool Events Senior Meet Total Number of Athletes: 7 Age Group Total Number of Athletes: 165 CZ Coordinator Summary Operational


Facility

The pool was a great venue for a pool open water event. Technical

The timing chip operator did a nice job of adjusting to the event being run in the pool.

Video was used at the finish. Meet referee and meet director were very opinion to suggestions and


1

Age Group Development Committee report to the Central Zone 8/30/11 The AGD Committee meets monthly via conference call. The committee’s efforts are detailed in the information provided below.

AGD Committee’s update on the IM Xtreme Games Safety & Meet Concerns Distance Swimming Initiative Ongoing communication with other committees

IM Xtreme Games Updates: There are now 6 regional sites on the calendar for the 2012 IM Xtreme Games. (See below) Meet informational fliers and dates have been posted on the USA Swimming website since April. This information was also sent to all LSC General Chairs, Age Group Chairs, Coach’s Reps, Senior Chairs and permanent offices in an effort to provide earlier information to clubs and coaches. Meet announcements and host website links are being posted on the USA Swimming IM Xtreme Games page and this information will be again discussed at this year’s USAS convention. Each year the committee meets via conference call with past meet host to seek feedback on ideas on how to improve participation, format and discuss new marketing ideas. To enhance the format and attract new teams and participants a new qualifying score of 1500 has been added as well as a 15-16 age group to selected sites. Some hosts are conducting an IM Ready meet between sessions to open the door for teams to bring additional team members and take part in the IMX Experience. Venues have been enhanced with an IM Xtreme Games banner and each athlete receives a cap and Games Tattoos at the meet. Hasty Awards has become a valuable annual sponsor who is providing discounted awards for each of the seven hosts in return for onsite heatsheet and host recognition. The Age Group Development Committee members have been charged with the task of sending out a note to teams in all regional area letting them know how many athletes the team has qualified for the Games. As well, each LSC was asked to post the meet information for the Games on their website. Recent feedback has indicated that there is increased interest in this program. The USA Swimming marketing department has increased the exposure of this meet on the website and added more exposure via the social networking opportunities. 2011-12 IM Xtreme Games Sites & Dates:

Greenville, SC (Westside Park and Aquatic Complex Greenville, SC: Oct. 14-16, 2011) Host: Team Greenville

Indianapolis, IN (IU Natatorium, Indianapolis, IN: November 19-20, 2011) Host: Brownsburg Swim Club

San Antonio, TX (NISD Natatorium San Antonio, TX: November 19-20, 2011) Host: Northside Independent School District

Mesa, AZ (Kino Aquatic Center, Mesa, AZ: December 16-18, 2011) Host: Mesa Aquatics Club Mt. Hood, OR (Mt. Hood Aquatic Center Mt. Hood Community College Gresham, OR: January 13-15,

2012) Host: Mt. Hood Aquatics Washington, DC (Takoma Aquatic Center, Washington DC: February 3-5, 2012) Host: Potomac

Marlins Swim Club

2

Central Zone LSCs participating at the IU Natatorium Indianapolis, IN site: IL, IN, IA, LE, MI, MW,

MN, ND, OH, SD, WI Central Zone LSCs participating at the NISD Natatorium San Antonio, TX site: AR, MV, OK, OZ,

Warm-up Safety & Meet Concerns

The Committee has had a great deal of discussion in reference to concerns of safety and issues brought forth by the Club and Distance Swimming Task Force.

One area of emphasis has been Warm-Up Safety and procedures. The Committee believes it impractical to create one standard warm-up for every swim meet in the USA due to the variety of venues, formats and ages of swimmers. To help provide more information either for continued discussion or to make available to LSCs and clubs we have taken on the task to collect warm-up and safety procedures from each LSC. Some very detailed and others are LSC guidelines for meet letters.

After compiling this information we hope to create a best practices document to be shared. We have received responses from 20 LSCs to date. (Others are slow in responding or not at all)

The committee sees warm-up procedures and guidelines as an important safety issue in age group swimming and one where we receive continual notes of concern. We intend to share this information with the Safety Education Committee and any other interested committees.

The Age Group Development Committee also found that the topic of “The current length of USA Swimming Meets” and its affect on the entry level athlete/families and “how meet formats can effect the athlete developmental progressions” as good topic of discussion for the two workshops sponsored by the committee at the USAS Convention. The committee has agreed to not only seek feedback on the issue but gather successful meet formats that can be shared with clubs, coaches and LSCs to offer alternatives to current meet structures and schedules. Convention Workshops & Distance Swimming Initiative The Age Group Development Committee will be hosting two workshops at convention that will be highlighted by some of our top distance coaches who will sit on panel discussions to share relevant information that pertains to the overall development and progressions in developing swimmers who compete and excel in distance events. Communication with the other Committees As always the Rules Committee is gracious in seeking input from the Age Group Development Committee in reference to potential rule changes or updates to the rule book. The Committee feels that there is a need to seek the input of other committee in reference to generating, evaluating and communicating ideas that will assist USA Swimming in the planning and development of quality age group swimming programs. Respectfully, Tony Young Chair: Age Group Development Committee

NORTHERN

MIDWEST SITE

INDIANAPOLIS, IN

NOV. 19-20, 2011

IU Natatorium

For Information

Contact:

Jay Watson

[email protected]

SOUTHWEST

SITE

MESA, AZ

DEC. 16-18, 2011

Kino Aquatic Center

For Information

Contact:

Erin Shields

[email protected]

NORTHWEST

SITE

GRESHAM, OR

JAN. 13-15, 2012

Mt. Hood Community College

For Information

Contact:

Brandon Drawz

[email protected]

Age of the athlete will be the first day of the competition

Any swimmer that is 11-16 yrs old is eligible for the meet who has achieved the minimum

qualifying score in any age during the qualifying period .

(i.e. A swimmer who has achieved a minimum qualifying score as a 10 yr. old and ages up to 11

prior to the start of the meet will be eligible to enter the meet. A 12 yr. old who has achieved the

minimum qualifying score but ages up to 13 prior to the start of the meet

will be eligible to enter the meet and compete as a 13 yr. old.)

For more information on the IM Xtreme Games visit the USA Swimming Website at:

WWW.USASWIMMING.ORG or contact Tony Young at [email protected]

QUALIFICATION STANDARD & QUALIFYING PERIOD

• Follow IMX program guidelines (Qualifying standards are the same for SCY & LCM)

• The “NEW “ Qualifying standard will be minimum of 1500 pts for all locations, ages & genders

• Qualifying Period : Sept 1, 2010 up to entry Deadline

SOUTHEAST

SITE

GREENVILLE, SC

OCT. 15-16, 2011

Westside Aquatic Complex

For Information

Contact:

Karen Alexander

[email protected]

NORTHEAST

SITE

WASHINGTON, DC

FEB. 3-5, 2012

Takoma Aquatic Center

For Information

Contact:

Bill Marlin

[email protected]

SOUTHERN MIDWEST

SITE

SAN ANTONIO , TX

NOV. 19-20, 2011

NISD Natatorium

For Information

Contact:

Bill Thomas

[email protected]

2011-2012

DATES

&

LOCATIONS

LOCATION: IU Natatorium, Indianapolis, IN DATE: November 19-20, 2011

FOR MEET INFORMATION CONTACT: Jay Watson [email protected]

MEET WEBSITE: www.imxindy.org

LSCs PARTICIPATING IN THE NORTHERN MID-WEST REGION MEET

Illinois, Indiana, Iowa, Kentucky, Lake Erie, Michigan, Midwestern, Minnesota

North Dakota, Ohio, South Dakota, Wisconsin

Ages: 11-16 Boys and Girls

Athletes will compete in all IMX events specified for each age category

Single Age Groups (Award Top 16 in each age group & gender)

25 Yard Course for competition-with separate warm-up/cool-down pool

Team Awards: 1st - 3rd place at each site





• The “NEW” Qualifying standard will be minimum of 1500 pts for all locations, ages & genders

• Qualifying Period : Sept 1, 2010 up to the entry Deadline








LOCATION: NISD Natatorium, San Antonio, TX DATE: November 19-20, 2011

FOR MEET INFORMATION CONTACT: Bill Thomas [email protected]

LSCs PARTICIPATING IN THE SOUTHERN MID-WEST REGION MEET

Arkansas, Border, Gulf, Louisiana, Missouri Valley, North Texas, Oklahoma, Ozark,

South Texas, West Texas

Ages: 11-16 Boys and Girls

Athletes will compete in all IMX events specified for each age category

Single Age Groups (Award Top 16 in each age group & gender)

25 Yard Course for competition-with separate warm-up/cool-down pool

Team Awards: 1st - 3rd place at each site





• The “NEW” Qualifying standard will be minimum of 1500 pts for all locations, ages & genders

• Qualifying Period : Sept 1, 2010 up to the entry Deadline








Central Zone Report September 16, 2011

Level 2 LSCs

Lake Erie Indiana Illinois

Level 1 LSCs

Ozark Midwestern Iowa Wisconsin

Submitted & Under Review

North Dakota

Past Due - Not Submitted

Arkansas

Due for Review in 2012

Minnesota - February 29, 2012 Ohio - February 29, 2012 Oklahoma - February 29, 2012 Michigan - April 30, 2012 Missouri Valley - April 30, 2012 South Dakota - April 30, 2012

Central ZoneAthlete Attendance

2003‐2011

2011 2011 2011 2010 2010 2010 2009 2009

Topeka Indianapolis Franklin Lincoln Pleasant Prairie Bismarck Grand Forks Noblesville

Girls Boys Girls Boys Girls Boys Girls Boys Girls Boys Girls Boys Girls Boys Girls Boys

AR 19 14 0 0 19 17 15 10

IA 32 33 0 4 34 22 2 3 22 27

IL 183 125 5 8 173 116 2 6 141 123

IN 122 66 15 28 43 44 2 127 93

LE 39 26 5 8 33 22 35 19

MI 88 65 6 6 63 56 41 45

MN 104 67 26 22 102 51 14 29 105 81

MW 37 24 0 1 32 29 2 23 16

MV 75 41 16 15 57 37 22 15 75 40

ND 24 12 7 4 19 10 4 6 23 17

OH 88 71 0 1 58 43 72 62

OK 14 16 2 2 15 12 21 14

OZ 42 25 2 3 28 28 2 37 41

SD 14 19 1 8 21 22 2 12 21 28

WI 112 46 3 6 126 55 2 101 45

10 & U 105 73 131 135 69 62 122 112 92 56 104 72

11 & 12 181 71 227 120 120 79 239 109 115 74 163 93

13 & 14 155 120 194 131 112 102 171 111 118 85 121 129

15 & 18 86 85 60 68

15 & O 46 79

F/MTotals 441 264 552 386 301 243 532 332 46 79 411 300 448 362

SiteTotals 705 938 204 544 864 125 711 810

14 & U 705 938 544 864 540 682

15‐18 204 125 171 128

Grand 1847 1533 1521

2011 2010 2009

9/4/2011 1


2003‐2011

2008 2007 2007 2006 2006

Indianapolis Cleveland Topeka Oklahoma City Indianapolis

Girls Boys Girls Boys Girls Boys Girls Boys Girls Boys

AR 20 24 17 12 21 25

IA 37 39 25 37 25 26

IL 169 137 147 110 107 88

IN 161 142 102 75 130 116

LE 47 29 55 36 49 27

MI 75 67 53 34 75 56

MN 80 57 85 56 78 64

MW 15 21 12 14 30 16

MV 103 72 96 78 88 61

ND 34 13 24 12 25 10

OH 128 85 102 71 74 50

OK 8 15 24 22 31 25

OZ 47 54 38 37 37 34

SD 35 34 35 33 37 27

WI 124 61 70 40 92 58

10 & U 203 148 158 128 131 141

11 & 12 247 182 253 197 226 232

13 & 14 335 275 265 206 246 262

15 & 18 198 245 125 222 183 160

15 & O

F/MTotals 983 850 801 753 786 795

SiteTotals 1833 801 753 786 794

15‐18 443 125 222 183 160

1833 1555 1580

200620072008

9/4/2011 2


2003‐2011

2005 2005 2004 2004 2003

Ann Arbor Grand Forks Topeka Oxford Indianapolis

Girls Boys Girls Boys Girls Boys Girls Boys Girls Boys

AR 15 15 17 12 21 22

IA 30 28 33 23 46 34

IL 77 71 128 94 169 94

IN 58 47 133 84 157 102

LE 72 38 60 33 75 45

MI 116 84 81 53 65 64

MN 76 40 72 48 65 56

MW 21 20 29 22 34 26

MV 65 52 84 75 64 76

ND 23 14 23 13 17 10

OH 106 60 104 65 77 57

OK 16 17 25 25 35 29

OZ 40 34 41 29 54 36

SD 35 21 30 16 22 13

WI 80 32 101 60 104 50

10 & U 152 117 104 175 297

11 & 12 223 191 202 278 473

13 & 14 247 155 215 300 547

15 & 18 219 99 201 138 402

15 & O

Totals 841 562 722 891 1719

SiteTotals 841 562 722 891

15‐18 219 99 201 138 402

1403 1613 1719

2004 20032005

9/4/2011 3

USA SWIMMING Open Water Meet Application Page 1 of 7

Revised 07-06-11 SRL

Before the LSC Sanction Chair is permitted to issue a sanction for an open water swimming event, approval of the meet plan must be obtained from USA Swimming. This application outlines the necessary elements of the meet plan. Completing the application does not automatically grant you approval of the meet plan. Failure to include all aspects requested in the application will automatically cause the application to be denied. The meet plan will be reviewed by a designated open water zone representative who will issue an approval or a denial within one week of receipt. If not approved, the reason(s) will be supplied so that the applicant can take the necessary remedial actions. The following items must be submitted:

• Application for Sanction (per LSC) • Application for Open Water Meet • Meet Announcement • Water Quality Certification (website references are acceptable with URL)

Submit to LSC Sanction Chair per established local rules. The Independent Safety Monitor shall be selected by the designated representative within the LSC, independent of the Local Organizing Committee. The LSC Sanction Chair is required to submit the packet and the name of the Independent Safety Monitor to the designated open water zone representative for approval. Be certain to allow for the extra time this will take (approximately 1 week). Local sanction fees apply.

INDEPENDENT SAFETY MONITOR (Selected by the LSC)

Name of Independent Safety Monitor:

Phone: ( ) - E-mail:

Qualifications (Check one): Experienced Open Water Meet Director Please list experience:__________________________________________________ Experienced Open Water Referee Please list experience:__________________________________________________ Position in Lifeguard/Water Safety Management (prefer open water experience) Please list experience:__________________________________________________ Selected by (Name & Title):

Phone: ( ) - E-mail:

LSC APPROVAL (To be completed prior to submitting to Open Water Zone Representative)

This application has been reviewed by the LSC and is in compliance with LSC rules and regulations.

Signed: Date:

Name: Title: E-mail:

Address:

City: State: Zip:



BASIC INFORMATION

Name of Host Club:

Name of Event:

Event Location: Event Date:

City: State: LSC: Zone:

Length of Race(s):

Age Groups Participating: (circle all that apply) 10&U 11&12 13&14 15-18 Open

KEY PERSONNEL

Meet Director(s):

Cell Phone: ( ) - Home Phone: ( ) - E-mail:

Meet Referee: Phone: E-mail:

Meet Safety Officer: Phone: E-mail:

WATER QUALITY Step 1: Attach certificate (or reference URL site) with necessary information showing the site meets local governing body requirements for bathing. Step 2: One week prior to the event, check water quality again and submit certification (or reference URL site) to the Independent Safety Monitor Step 3: On race day, submit additional water sample for certification. If results returned are inconsistent with the local governing body’s standards, notify swimmers who participated in the event of any known exposures post-race. If an exceptional event such as heavy rain or flooding affects the water quality, the Referee, the Meet Director, or the Independent Safety Monitor shall have the authority to postpone or cancel the race.

TECHNICAL MEETING (Recommended) Tentative date/time of recommended Technical Meeting (within 24 hrs of race, athlete and/or coach/designated coach required to attend): Attach tentative agenda.

PRE-RACE MEETING (Required) Tentative date/time of MANDATORY Pre-Race Safety meeting (athletes must attend to participate in race): Attach tentative agenda.



RACE PLAN

RACE DAY CONDITIONS

Expected air temperature: Expected water temperature: Minimum Allowed: 60.8°F Maximum Allowed 5K+: 87.8°F

Combined air & water temperature: (Must be between 118°F and 177.4°F)

Type of body of water: (circle one) Ocean Lake River Other:

Water type: (circle one) Salt water Fresh Water Course: (circle one) Closed course (not accessible by boat) Open course

General water depth of course:

If open course, please indicate the agency used to control the traffic while swimmers are on the course.

Agency: How to contact during event:

Expected water conditions for the athletes: (marine life, tides, currents, underwater hazards)

How is the course marked? Turn buoy height: Color Intermediate buoy height: Color Starting Location: On Beach In Water Alternate Location: Finish Location: On Beach In water Alternate Location:

FEEDING STATIONS Designated area that nourishment may be passed on to athletes. It is recommended that the feeding station be a boat, series of boats, or barge.

Will you have a feeding station? Yes No (must be 5K or less)

What type of structure(s) will serve as the feeding station?

How many people can the structure(s) safely hold?

Attach a Google Earth Map (or equivalent) of race course. Indicate on the map the locations of the start/finish, turn buoys, intermediate buoys, all safety craft, Lifeguard/First Responders, onsite medical care, feeding stations, etc.



MEET SAFETY PLAN

MEDICAL PERSONNEL

Name of lead medical personnel (emergency trained) on site :

Circle One: M.D. D.O. EMT-P EMT NP PA

Experience in extreme events (Marathon, Triathlon, etc)(Recommended): Yes No

Will medical personnel be located on the course? Yes No

The required number of medical personnel will be dependent on the course layout, number of athletes in the water, expected conditions, etc. How many medical personnel do you plan to have on site? (minimum 4 for closed 1K loop course) __________

FIRST RESPONDERS/LIFEGUARDS Indicate the qualifications of the first responders (prefer open water experience). ARC Lifeguards USLA YMCA Equivalent water certified first responder____________

Number on course: _____

Indicate their location on the Race Plan Map.

AMBULANCE/EMERGENCY TRANSPORTATION

MANDATORY 1 ambulance per 250 participants, with additional on-call. Number on site: _____

Have you spoken with the local emergency response agency regarding your event and potential emergencies? Yes No

ON SITE MEDICAL CARE Describe the on site set up for medical care, such as medical treatment tent, heating or cooling tent or facility. Indicate the location on the Race Plan Map.

MEDICAL FACILITIES

Name of closest medical facility:

Type of medical facility: (eg. urgent care, hospital)

Distance to closest medical facility: Approximate transport time:



WATER CRAFT

Sufficient coverage (at minimum 1 motorized safety craft, includes driver and two first aid responders) to cover the course: Number______

List additional water craft for Officials (not counted as safety craft):

List other water craft for race supervision: (Boats, Jet Skis, Kayaks, paddle boards, etc)

List additional water craft for feeding stations (if over 5K):

List additional water craft for escorted events:

Emergency Signal Flag MANDATORY for all water craft (Boats, Jet Skis, Kayaks, paddle boards, etc): Color:________________

ATHLETE ACCOUNTABILITY

Describe method of athlete body numbering (MANDATORY):

Describe method of electronic identification of athletes (Recommended):

Describe different cap colors for the various age groups/genders? (Recommended):

Describe method of accounting for all competitors before, during and at conclusion of race(s):

WARM-UP/WARM-DOWN PLAN Explain safety plan for warm-up/warm-down.

COMMUNICATIONS Primary method between Meet Officials: Radio Cell Phone Megaphone Other __________________________________ Secondary method:

Primary method for communicating between medical personnel, first responders & safety craft: Radio(separate channel/method from above) Cell Phone Megaphone Other __________________________________ Secondary method:



SAFETY PLAN:

Maximum number of swimmers on course at a time:

If more participants show up on race day, what is the procedure for adjusting the safety plan to accommodate the increased number of entries?

How are the lifeguard staff and safety crafts distributed to supervise this event to maximize the recognition, rescue and treatment of any athlete?

How is the safety staff deployed to maximize the rapid response to a troubled athlete?

How will the event be altered if insufficient safety personnel/craft are available race day?

Missing athlete plan:



SEVERE WEATHER

Is a lightning detector or weather radio available on site?

What is the severe weather plan?

What is the site evacuation plan?

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Applicant Do Not Write Below This Line - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

TO BE COMPLETED BY OPEN WATER ZONE REPRESENTATIVE

Approved: No Yes

Signed: Date:

Name: Title: E-mail:

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Donner Swim Club (DSC) is pleased to present a bid for the 2012 Central Zone 14‐Under Age Group Championship. Donner parents and coaches take pride in running efficient, exciting, and competitive meets. Our biggest joy, as a club, is celebrating the successes of swimmers at all levels, and watching dreams come true as goals are achieved and surpassed. We offer one of the nation’s finest permanent outdoor competition facilities at Donner Park along with expert Championship meet experience.

Championship Meet Experience

• DSC has a history of hosting championship swim meets very efficiently • In the last 10 years, hosted the 2006 & 2008 Indiana Summer LC AGS meets as well as the 2005, 2009 &

2011 Southern Divisional meets (SCY) • Host five invitational meets during a normal year (3 SC & 2 LC) • Post meet feedback has been positive and we have made changes per suggestions

Lessons Learned • Donner Swim Club provides quick responses on facility details • Increased available parking • Awards (organization) area moved out of hospitality room to allow better usage for coaches and

officials • Additional speakers to be added in bleacher area for sound quality

Our Facility A beautiful Olympic Size outdoor pool in a 32 acre park, with permanent seating for over 700 and room in the seating area to add tip‐and‐roll bleachers adding another 300+ seats. Our competition pool is certified in accordance with 103.3.1, 104.2.c.3 and 104.2.c.4 of the USA Swimming Rule Book. A copy of such certification is on file with USA Swimming.

Donner Park Pool • 8 Lanes, with Forerunner LL lane lines. • 5’ at start end, 5’2” middle, 4’ turn end • 7‐lane, 20 yard (11’4 depth) warm‐down pool • 3 lane, 20 yard (3’6 depth) warm‐down pool • KDI Paragon Starting Blocks • Daktronics Starting and TIming System (speakers at each end) • Colorado Touch Pads – both ends • 8 Lane permanent scoreboard

Awards • Awards given at the opposite end of the pool from the timers • Timers stay in place during award ceremonies • Swimmers don’t have to spin for meet pictures • Keeps the flow of the meet going. • Ample space for podium pictures

Donner Park • 32 acres • 3,618 sq. ft shelter house (seating for 200 with a stage) • 1 mile of “People Trail” (connected to the City’s 21 miles of trails) • 1 basketball court, 4 tennis courts, & Playground • 5 barbecue areas • Hundreds of large mature trees

Donner Center

• 15,000 square foot air‐conditioned facility

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• 4,000 square foot “dining” room with speakers to hear announcements from the pool deck • 1,500 square foot multi‐purpose room for coaches and officials hospitality • Permanent seating for over 700 with unobstructed views of the pool. • Room on seating deck to add tip‐and‐roll bleachers to seat an additional 300+ spectators

The Commons • Site of Team Social (www.thecommonscolumbus.com) • Community Building • 2 full‐service restaurants • 2 “food court” restaurants • Large indoor playground (with 44’ Luckey Climber) • 8,000+ square foot “Performance Hall” with full‐size stage • Home to “Chaos I” sculpture

Open Water Competition • Monday, August 6, 2012 • Tipton Lakes Marina – fresh water lake • Approximately 3 miles from Donner Park • .5 mile triangular course • Home to the annual “Columbus Challenge Sprint Triathlon” with an average of 400 competitors • Concrete pad just off the beach that is perfect for awards ceremonies

Fast Swims and Outdoors • Swim times from the last several years show very little difference between swimming indoors and

outdoors • Several Indiana State meet and Age Group records have been broken during the championships held at

Donner Park Pool • 2009 World Championships were held outdoors in Rome • 2011 USA LC Nationals were held outdoors • 2016 Summer Olympic games will be held outdoors in Rio Di Janeiro • Summer Olympics in LA, Atlanta, and Barcelona were held outdoors • Past USA Olympic trials have been held outdoors

Cost to visiting families During these tough economic times, we need to make it easier for parents to attend championship level meets

• Meet parking will be free • Food & lodging will be more reasonable than in larger cities • Concessions have healthy options and are reasonably priced • Families can camp, barbeque, and utilize onsite facilities at Donner Park (shelters, basketball, tennis

courts, playgrounds…) • Average hotel cost/night: Columbus ‐ $110 • Average hotel taxes/night: Columbus ‐ $13.20 • Average hotel parking fee/night: Columbus – FREE • Average Internet fee/night: Columbus – FREE • Meet Parking: Columbus ‐ FREE • Average cost per day for hotel: $123.20

Community support • City of Columbus (www.columbus.in.gov) • Bartholomew County (http://bartholomewco.com) • Columbus Area Visitors Center (www.columbus.in.us) • City of Columbus Parks and Recreation Department (www.columbus.in.gov) • Bartholomew County School Corporation (www.bcsc.k12.in.us) • Local businesses and organizations

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Our Community

• Columbus, Indiana –44,000 population • Corporate Headquarters of Cummins, Inc. • Two college campuses – Indiana University – Purdue University, Columbus and Ivy Tech • Forbes Magazine – “One of the 10 best small cities to raise a family” • Ranked 6th in the U.S. in Architectural Design • Park System Ranked #1 for its size by NRPA • Nick, Jr Family Magazine‐“One of Ten Most Playful Towns in America” • Visitors Center named “Member of the Year” by National Association of Sports Commissions for

outstanding impact on community through sporting events, community activities, charitable giving and economic impact

• In 2011 Columbus played host to 63 sporting events with approximately 22,000 athletes and an additional 28,000 spectators

• Over the last 7 years Columbus has hosted between 40 and 63 sporting events annually

Lodging • 1,574 rooms within 15 minutes of the pool • 2,944 rooms within 30 minutes of the pool

Location • 50 minutes to Indianapolis International Airport • 75 minutes to Louisville Airport • 90 minutes to Cincinnati/Northern KY Airport • On Interstate 65 between Indianapolis and Louisville • 20 minutes to Brown County State Park

Columbus Temperatures Last 10 Years

August 3 August 4 August 5 August 6

Low High Low High Low High Low High

2001 73 86 68 87 66 89 69 93

2002 68 87 68 89 73 89 62 79

2003 68 84 68 80 66 80 66 80

2004 69 91 69 84 69 78 55 73

2005 73 89 73 89 69 80 71 82

2006 75 86 66 82 60 86 64 87

2007 64 89 64 87 71 89 75 89

2008 57 82 64 86 68 82 71 82

2009 55 80 64 73 64 77 57 78

2010 80 93 77 98 73 87 68 84

2011 73 88 62 88 66 86 71 86

Average 68.6 86.8 67.5 85.7 67.7 83.9 66.3 83.0

Thank you. Donner Swim Club (www.donnerswimclub.org)

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