central system administration - overview (190819)

SAP SD Questions and Answersby Kogent Learning Solutions, Inc.

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Reprinted for Nadeem Pathan, IBM

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Chapter 4: Basic Functions

1. List the Standard Output Types in the Sales and Distribution Module.

n The following are the standard output types in the SD module:

¡ Sales Order Confirmation—BA00

¡ Outbound Delivery Note—LD00

¡ Billing Document—RD00

¡ Inquiry—AF00

¡ Quotation—AN00

¡ Contract—KO00

2. What Do You Mean by User Exit?

n A user exit is implemented as a call to a function module. A customer's developer can access data objects and program components with the help of user exit. User exits are used in case there are some specific needs that are not met by the standard system.

3. What is the Need of User Exit?

n User exits are used in case there are some specific needs which are not met by the standard system. The purpose of user exit is to add a particular business-related functionality to standard SYSTEM.

4. What Do You Mean by Rebate Processing?

n Rebate refers to a specific discount given to a specific customer for sales within a specific period of time. For example, a customer gets 2% discount on buying 500 pounds in a particular month, and another customer gets 5% discount on buying 2000 pounds in the same month.

5. Imagine You are Facing a Problem with Logistics Information System (LIS), as a Result of Which, After Client Copy, Your Test System Does Not Update LIS Info Structures. When You Save a Delivery, Sales Order, or Billing Document, an Error Message "Update was Terminated" is Displayed. How Can You Resolve Such a Problem?

n In such a problem, you should generate the info structure and update group again for the client in which your error message is displayed.

6. What Do You Mean by Subtotals?

n Subtotals are generally used in pricing procedures. Subtotals are not tied to condition types; however, you can control the value entered in the fields by assigning subtotals within the pricing procedure.

7. Imagine You Have Defined a Condition Type Z004 in Accordance with the Condition Type K004. After Creating the Z004 Condition Type, You Try to Create a Condition Record in Transaction Code VK31 in the Section Discount/Surcharges > by Material. While Creating a Condition Record in VK31, the Error Message "Table 304 is Not Defined for Use with Condition Type ZEC1" is Displayed. How You Can Resolve Such an Error?

n Perform the following steps to create a new condition type maintainable through VK31:

¡ Create pricing report through V/LA transaction code.

¡ Include the required tables.

¡ Extend the price area menu through SE43, where area menu = COND_AV.

8. How Can You Configure a Distribution Channel as a Default in the Transaction Field that Requires Distribution Channel Data?

n Perform the following steps to set a distribution channel as default for the transaction field that requires distribution channel data:

¡ Use the SU01 transaction code and enter the user ID.

¡ Go to the parameters tab page and add VTW parameter.

¡ Enter the default distribution channel in the parameter value.

SAP SD Questions and Answers

Reprinted for ibm\[email protected], IBM Jones and Bartlett Publishers, Jones & Bartlett Publishers, LLC (c) 2010, Copying Prohibited

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9. Can You Perform an Availability Check on a Plant by Excluding a Storage Location?

n Yes, you can perform availability check in MM by excluding a storage location.

10. What is the Purpose of a Rebate Agreement?

n An agreement between a sales organization and a customer specifying a special discount provided to a customer for a specific product based on the sales volume for a specified duration is known as rebate agreement. You can navigate the following menu path to define a rebate agreement:

¡ Customizing Implementation Guide (IMG Menu) > Sales and Distribution > Billing > Rebate Processing > Rebate Agreements > Define Agreement Types.

11. List the Transaction Codes with Respect to Rebate Agreement Processing.

n The following are the transaction codes in the context of rebate agreement processing:

¡ VBO1—Create

¡ VBO2—Change

¡ VBO3—Display

12. What Do You Mean by Payment Terms?

n The terms of payment that a company offers to a customer based on which a discount may be given for prompt payment or penalties that can be charged in case of late payment is known as "payment terms."

13. What is the Purpose of Condition Indexes and How Can You Activate Them?

n The purpose of condition index is to search all records for a specific condition type. For example, you can search all the condition records for the condition type PR00. You can activate the condition index in the customizing screen for the condition type PR00 by navigating the following menu path:

¡ SPRO > Sales & Distribution > Basic Functions > Pricing > Pricing Control > Define Condition Types > Maintain Condition Types > Enter PR00.

14. What is the Role of User Exit?

n The empty ABAP forms at particular points in the standard system, where the system allows customers to make enhancements to the way the code functions, are called user exits. These are helpful tools to meet the specific business requirements.

15. Which Transaction Code is Used to View Enhancements in the System?

n The transaction code SMOD can be used to view all the enhancements in the system.

16. Which Menu Path Should be Followed to View All the Enhancements in the System?

n The following menu path can be navigated to view all the enhancements in the system:

¡ SYSTEM Menu > Tools > ABAP Workbench > Utilities > Enhancements > Definition.

17. List User Exits for Partner Determination.

n The following are the user exits for partner determination:

¡ EXIT_SYSTEMLV09A_001




18. How Do You Create User Groups?

n The following menu path can be navigated to create user groups:

¡ SYSTEM Menu > Tools > ABAP Workbench > Utilities > SYSTEM Query > User Groups.

l Alternatively, you can also use the transaction code SQ03 to create user groups.



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19. Describe the Relevance of Condition Technique in Sales and Distribution (SD).

n The condition technique is the most important technique used for configuration in the sales and distribution module. It is used for different types of determinations in SD such as pricing, text determination, output determination, account determination, and material determination. It is called condition technique, because it provides a technique to select one from alternative choices, based on conditions, access sequence, and condition tables.

20. Which Rounding Rules are Available in the Course of Maintaining Condition Types?

n The following three rounding rules are available while maintaining condition types:

¡ Commercial rounding—In case of commercial rounding, a value less than 5 is rounded down to nearest value, while the values greater than 5 are rounded up to the nearest value.

¡ Always round up—In this case, regardless of whether it is greater than or less than 5, the value is always rounded up to the nearest value.

¡ Always round down—In this case, regardless of whether it is greater than or less than 5, the value is always rounded down to the nearest value.

21. How Do You Begin with Defining and Assigning Pricing Procedures?

n Navigate the following menu path to begin with defining and assigning pricing procedures:

¡ Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define and Assign Pricing Procedures > Maintain Pricing Procedures.

22. Imagine that You Have Allocated a Discount Condition Type Z007. How Will You Create a Condition Record for this Condition Type?

n Navigate the following menu path to create condition record for the condition type Z007:

¡ SYSTEM Menu > Logistics > Sales and Distribution > Master Data > Conditions > Select Using Condition Type > Create.

23. List the Sequence of Steps Used to Customize Pricing Procedure.

n Perform the following steps (in sequence) to customize pricing procedure:

¡ Put the required fields into the field catalog.

¡ Create the required condition tables.

¡ Create the required access sequence.

¡ Assign the condition tables to the access sequence.

¡ Create the condition types.

¡ Assign the access sequence to the condition types.

¡ Create the determination procedure, if necessary, and assign the condition types to it.

¡ Assign the determination procedure.

¡ Lastly, create the condition records.

24. What is the Relevance of Pricing Procedure and How is it Configured in the SD Module?

n As the name suggests, pricing procedure is responsible for mapping the needs of business and underlying processes. It calculates the pricing, discounting, and taxes. The pricing procedure can be configured by navigating the following menu path:

¡ Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define and Assign Pricing Procedures > Maintain Pricing Procedures (Transaction Code V/08).

25. Which Topics in SD Have Impact on Pricing Procedure?

n The following topics in SD have impact on pricing procedure:

¡ Credit management

¡ Payment terms



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¡ Cost of sales

¡ Rebate

26. How Do You Activate Pricing for Item Category?

n We can activate pricing for item category by navigating the following menu path:

¡ Customizing Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define Pricing by Item Category > Activate Pricing for Item Categories.

27. Which Menu Path Do You Follow to Activate Cost Determination for Item Category?

n The following menu path is navigated to activate cost determination for item category:

¡ Customizing Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define Pricing by Item Category > Activate Cost Determination for Item Categories.

28. What is the Relevance of the Condition Exclusion Group?

n The condition exclusion group is a technique to ensure that the customer does not receive all types of discount; rather, the customer receives the best discount of all given discount condition types. A best condition type is chosen from this "Condition Exclusion Group" based on your configuration.

29. How Do You Maintain Condition Exclusion Group?

n The following menu path is navigated to maintain condition exclusion group:

¡ Customizing Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Pricing > Condition Exclusion > Condition Exclusion for Groups of Conditions > Define Condition Exclusion Groups.

30. How Do You Assign Condition Types to the Exclusion Groups?

n The following menu path is navigated to assign condition types to the exclusion groups:

¡ Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Pricing > Condition Exclusion > Condition Exclusion for Groups of Conditions > Assign Condition Types to the Exclusion Groups.

31. What Do You Understand by Condition Supplement?

n The condition supplement is a group of conditions that is applied every time that a condition is matched. Condition supplements will come for a condition if you have maintained pricing procedure under master data of the condition.

32. Explain the Tax Determination Process in Brief.

n The tax determination is performed automatically by system. The tax determination is based on the structure of the organization, country, region, or city of the plant delivering the products and the country of the receiving customer. It works in coordination with the tax relevancy indicators on the customer master record and material master record. Condition technique is used for the tax determination procedure.

33. How Do You Define Tax Determination Rules in SD?

n The following menu path is navigated to define tax determination rules in SD:

¡ Customizing Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Taxes > Define Tax Determination Rules.

34. How Do You Define Dependencies of Revenue Account Determination?

n The following menu path is navigated to define dependencies of revenue account determination:

¡ Customizing Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Account Assignment/Costing > Revenue Account Determination > Define Dependencies of Revenue Account Determination.

35. How Do You Maintain Requirement and Formulas?

n The following menu path is navigated to maintain requirements and formulas:

¡ Customizing Implementation Guide (IMG Menu) > Sales and Distribution > System Modifications > Routines > Define Copying Requirements.



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36. Where and When are Requirements and Data Transfer Routines Available to be Assigned within the System?

n The general rule of availability of requirements and data transfer routines are as follows:

¡ Copying requirements are available to be assigned during transfer of data between documents and texts.

¡ Data transfer routines are available during copying between documents and texts.

¡ Requirements are available to be assigned to any access sequence, as well as before most functions.

¡ Formulae are available to be assigned during pricing determination.

37. List the Divisions of Data Transfer Routines.

n The data transfer routines are categorized as:

¡ Orders

¡ Deliveries

¡ Billing documents

¡ Sales activities

¡ Shipping units

¡ Texts

¡ Text names

¡ Shipments

38. How Do You Define and Assign Account Keys in SD?

n The following menu path is navigated to define and assign account keys:

¡ Customizing Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Account Assignment/Costing > Revenue Account Determination > Define and Assign Account Keys.

39. How Do You Set Price Limits in SD?

n Price limits can be set by navigating the following menu path:

¡ Customizing Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define Condition Types > Define Upper/Lower Limits for Conditions.

40. Imagine You are Maintaining a Pricing Procedure. In Which Circumstances Will You Use the "From" and "To" Columns?

n The "From" and "To" columns are used in the following two circumstances:

¡ To define the range for a subtotal

¡ To define the basis for a calculation

41. List the Transaction Codes Related to Condition Record Selection by Condition Type.

n The following are the transaction codes relating to condition record selection by condition type:

¡ [VK11]—Creates a condition record

¡ [VK12]—Changes a condition record

¡ [VK13]—Displays a condition record

42. What is Access Sequence in Material Determination?

n The access sequence is a sequence of steps that are used by the underlying system to obtain a condition record used for material determination. All of the condition records have specific values assigned to them, which determine the order in which the system will read the access sequence. The system starts reading the access sequence with the lowest number step assigned to it and tries to process everything assigned to that particular access sequence through the condition table and fields. The whole process is called "condition technique."



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43. How Do You Maintain Access Sequence in Material Determination?

n Navigate the following menu path to define the access sequence:

¡ Customizing Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Material Determination > Maintain Prerequisites for Material Determination > Maintain access sequences.

44. How Do You Define/Maintain Checking Group?

n Checking group is used for the purpose of availability check and transfer of requirement. Checking group is maintained in material master and on the basis of this, the requirement is passed to Material Requirement Planning (MRP). The checking group may be defined so as to pass on the requirement on per-transaction basis or may be a day's collective requirement to MRP. Navigate the following menu path to define a checking group:

¡ Customizing Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Availability Check and Transfer of Requirements > Availability Check > Availability Check with ATP Logic or Against Planning > Define Checking Groups.

45. How Do You Maintain Condition Type for Material Determination?

n Navigate the following menu path to define a condition type:

¡ Customizing Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Material Determination > Maintain Prerequisites for Material Determination > Define Condition Types.

46. How Do You Maintain Condition Tables for Material Determination?

n Navigate the following menu path to maintain condition table:

¡ Customizing Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Material Determination > Maintain Prerequisites for Material Determination > Display Condition Tables.

47. List the Steps for a Condition Technique.

n Perform the following steps to create a condition record:

¡ Place the required fields into the field catalog.

¡ Create condition table.

¡ Create access sequence.

¡ Assign condition table to the access sequence.

¡ Create the condition types.

¡ Assign the access sequence to the condition types.

¡ If needed, create the determination procedure and assign the condition types to it.

¡ Assign the determination procedure.

¡ Create the condition records.

48. Explain Material Listing and Exclusion.

n When we deal with many customers, we need to keep track of what they purchase. The material listing and exclusion process is used to list those items that are purchased by a particular customer and exclude the items that are not purchased by that particular customer. The material listing and exclusion process uses the condition technique to determine the items to be listed and excluded. It is applicable on the two ingredients, sold-to party and the payer.

¡ Transaction code used for material listing and exclusion is VB01.

¡ Condition types used for material listing and exclusion, respectively, are as follows:

A001 ListingB001 Exclusion

49. Define Material Requirements Planning (MRP) and Transfer of Requirements (TOR).

n While creating the sales order, the items ordered in the sales order creates a schedule line consisting of the customerrequested delivery



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date and quantity to be delivered. This information is then transferred to the Material Requirement Planning (MRP) module. Based on the sales order created, the MRP transfers the requirement (TOR) to the Material Management and Production Planning module.

n TOR ensures that the ordered materials ordered can be delivered for the requested delivery date. It works in coordination with the Material Management (MM) and Production Planning (PP) modules.

50. How Do You Configure Transfer of Requirements?

n Navigate the following menu path to configure transfer of requirement:

¡ Customizing Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Availability Check and Transfer of Requirements > Transfer of Requirements.

51. Differentiate Individual and Collective Requirements.

n You can have a transfer of requirement either with an individual requirement or with collective requirements.

n In the individual transfer of requirements, a single transfer of demand occurs to the MRP for each schedule line. In case of individual transfer, the order quantity, the sales document number, the item number, and requirement class for each schedule line for which the demand has been created are shown by the requirement overview.

n The collective requirements are a group of requirements created over a certain period of time such as on the daily basis, weekly, or monthly, and transferred to MRP. In this case, requirement overview does not show the single transactionwise descriptions of the requirements; rather, it shows details of the group of requirements. The collective requirement is beneficial for the organizations that deal with a large volume of sales orders daily.

52. List the Key Transaction Codes Relating to Integration between Logistics in MM and SD.

n The following are the key transactions related to integration between logistics in MM and SD:

¡ MMBE—Stock Overview

¡ MD04—Stock/Requirement List

¡ MB53—Plant Stock Availability

¡ CO09—Availability Overview

¡ MB52—Warehouse Stock

¡ MB5M—Expiration Date List

¡ MB5B—Stock for Positioning Date

¡ MB5T—Stock in Transit

¡ MBBS—Valuated Special Stock

¡ MBLB—Stock with Subcontractor

53. List a Menu Path to Access Stock Requirements Lists.

n The shortest and simplest menu path to access the stock requirement list is as follows:

¡ SYSTEM Menu > Logistics > Materials Management > Material Requirements Planning (MRP) > MRP Evaluations > Stock/Requirements List [MD04].

54. What are the Data on Which the Transfer of Requirement is Dependent?

n The transfer of requirement is dependent on following data:

¡ Requirements type

¡ Requirements class

¡ Checking group

¡ Schedule line category

55. What are the Criteria You Need to Ensure for the Availability Check and Transfer of Requirement to be Carried Out?



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n The following are the important settings at material master level for transfer of requirement and availability check:

¡ Maintain Strategy Group at MRP1 page

¡ Maintain MRP Group at MRP1 page

¡ Maintain Planning Strategy

¡ Maintain Item Category and MRP Type

¡ Procurement or Production Time at MRP2 pages

¡ Replenishment Lead-Time at General/Plant Data Page and MRP Page

¡ Plant for Material in Material Master

¡ In addition, you also need to maintain the following settings:

l Schedule Line allowed at Item Category Level

l Active Availability Check at Schedule Line and Requirement Class Level

l In Transaction Code OVZ9 — Availability Check Controls Defined with Respect to Checking Rule and Checking Group

56. What are the Requirement Classes and Requirement Types?

n For all the sales document types, the requirement class is the controlling factor for availability check and transfer of requirements. It is used as the default source of data from which the underlying system inserts data into sales order. The system uses search strategy to find requirement type and, on the basis of the searched requirement type, a requirement class is assigned. In this way, a requirement class is determined. Following is the search strategy used to determine requirement type:

¡ Through strategy group of MMR

¡ Through MRP group of MMR

¡ Through MRP type of MMR

¡ Through material type of MMR

¡ Through item category and MRP type (OVZ8)

¡ Through item category only

Moreover, if the system still fails to determine the requirement type, then it is assumed that transaction is not relevant for availability check or transfer of requirement.

57. How Do You Define Requirement Class?

n Customizing Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Availability Check and Transfer of Requirements > Transfer of Requirements > Define Requirements Classes.

58. What is Requirement Type?

n After creation of the requirement classes, we need to assign a requirement type to the requirement class. A requirement class can be assigned with more than one requirement type; however, a requirement type cannot be assigned to more than one requirement class. The requirement type can be changed during creation of sales order.

59. List the Search Strategy that the Underlying System Uses to Determine the Requirement Types.

n The following are the predefined search strategies that the underlying system uses to determine the requirement types:

¡ The system uses strategy group in the material master to find a requirement type.

¡ If the strategy group is not maintained, the system uses MRP group to determine a requirement type.

¡ If the MRP group is not defined the underlying system uses material type to determine a requirement type.

¡ If none of these is found, the system follows a special rule and tries to determine a requirement type with the help of item category and MRP type.

¡ When the MPR type is not defined, the system uses only the item category to determine the requirement type.

60. Define the Role of Availability Check in SD.



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n Availability check plays an important role in the business sales process. It is a process to determine whether the delivery quantity requested by a customer can be made available for shipping on the delivery date. The availability check is performed at the plant level.

61. Define the Types of Availability Checks.

n The following are the three types of availability checks:

¡ The availability check on the basis of Availability to Promise (ATP) quantities.

¡ The availability check against product allocation.

¡ The availability check based on the stand-alone Advanced Planner and Optimizer (APO).

62. What are the Advantages of Individual Requirements over Summarized Requirement?

n The following are the advantages of individual requirement over summarized requirement:

¡ You can do back-order processing, as it is not possible in case of summarized requirement processing.

¡ You can access the order line items and schedule line-in-stock requirement list.

63. What is the Disadvantage of Individual Requirement over Summarized Requirement?

n The disadvantage of individual requirement processing can be seen in system performance. Demand is placed immediately in the stock requirement list, which results in processing overhead and may affect the system performance.

64. How Do You Define/Maintain Procedure for Each Schedule-Line Category?

n Navigate the following menu path to define a procedure for each schedule-line category:

¡ Customizing Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Availability Check and Transfer of Requirements > Transfer of Requirements > Define Procedure For Each Schedule-Line Category.

65. Which Types of Stock are Available to Select from While Carrying Out the Availability Check?

n The following types of stocks are available to select from while carrying out availability check:

¡ Safety stock

¡ Stock in transfer

¡ Quality inspection stock

¡ Restricted use stock

66. What is the Relevance of the "Product Allocation Found Changes to the Confirmation" Message?

n The "Product allocation found changes to the confirmation" is displayed during an availability check on a line item. It means that the quantity allowed to a customer for a particular stock has exceeded its maximum limit.

67. What is the Relevance of the "No Feature Combination Exists …" Message?

n The "No feature combination exists …" message is related to the product allocation and availability check. This message indicates that no availability check will be carried out. This is because the underlying system has attempted to do an availability check according to product allocation, but errors are found in the setup of the process.

68. What is a Change Request? How is it Done?

n The change request is the request that is intended to adopt a new change in the system. After the submission of the change request, the system pops up the change request and shows it in the popup box. The request name is entered and the requested change is named accordingly. A new request number is generated automatically that consists of the client system name and system-generated request number.

69. How is a Request Released?

n To release a request, the transaction code associated with a request is entered in the system. The requests are stored under the modifiable or released heading. We need to select the modifiable option that contains the internal request number, which needs to be released first, followed by the external request number.

70. What is Automatic Posting in FI?



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n Automatic posting is the process of posting the accounts in the finance module. The automatic posting configuration does the posting automatically in accounts as determined by the system. This process works as per your configuration and as per your business requirements.

71. What is the Item Category and the Item Category Group?

n The item category is the key field included in the sales cycle. It affects the sales data and schedule-line category. Unlike the sales document type, which is entered manually in the sales order, the item category is automatically determined by the system by using the determination rule, whereas the item category group examines how a material is processed in the sales document. When processing a sales document, the system uses the item category group to examine the item category and suggests it in the respective document. Item category group is defined in the Sales Org View 2 of the Material Master Record.

72. What are Outline Agreements?

n In a business process, the agreements are the type of relationship between the customers and the business. They are done on business entities such as material, price, and quantities. These contracts are represented in the system as outline agreements.

73. What is a Quantity Contract?

n The quantity contract is a contract that is prepared after the issue of quotation but before an order. Quantity contracts are used to limit the quantity of products that a customer can buy. It is a type of arrangement that is followed when the demand for a material is greater than the available supply and the business needs to ensure the product supply evenly among the branches. The standard sales document type for quantity contracts in the system is KM or CQ.

74. What Activities are Exempted from the Quantity Contracts?

n The quantity contract does not create a requirement for stock within the plant. Therefore, there is not any assurance on the stock of product availability in the contract. There is not any binding agreement from the organization to produce items or to purchase the items to satisfy the contract. There also are not any schedule lines or a validity date. In addition, the contract does not mention any specific delivery dates.

75. How is a Quantity Contract Created?

n The quantity contract is created by performing the following step:

¡ SYSTEM Menu > Logistics > Sales and Distribution > Sales > Contract > Create.

Alternatively, the transaction code used for creating a contract is VA41.

76. How Can a Quantity Contract be Set Up?

n The quantity contract can be set up by performing the following step:

¡ Customizing Implementation Guide (IMG Menu) > Sales and Distribution > Sales > Sales Documents > Sales Document Header > Define Sales Document Types.

77. Which are the Contracts that Appear in the Implementation Guide (IMG) Menu?

n The IMG (Customizing Implementation Guide) contains the menus that are related to the following contracts:

¡ Master contracts

¡ Value contracts and contract data related to contract profiles and cancellation

78. Which Table is Used to List the Partner Functions in a Delivery?

n The VPBA table is used to view the partner functions in a delivery.

79. How is the Pricing Procedure Determined? How Can You Define the Right Pricing Procedure in the Sales Order?

n The pricing procedure is determined according to the various factors such as sales area, customer master, and sales documents type. For determining the right pricing procedures in the sales order, the transaction code OVKK is used. The rule for pricing procedure determination is as follows:

¡ Sales Area

¡ Customer Pricing Procedure

¡ Document Pricing Procedure



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80. How Would You Resolve the Problem "MSWT is Missing" Even When it is Present in the RVAA01 Procedure?

n In such a case, you need to maintain the condition record for this condition type by using the transaction code VK11. Here you maintain the condition record with a validity period.

81. How is the Item Text Copied from Sales Order to Delivery?

n The item text is copied from sales order by performing the following step:

¡ IMG Menu > Sales and Distribution > Basic Function > Text Control.

82. Why is Text Determination Used in SD?

n The text determination is used to transfer information from the material or the customer document to the order or to the invoice document.

83. Why is the Partner Determination Done in SD?

n The partner determination is used to determine the partners, such as "Sold to Party," "Payer," "Ship to Party," "Bill to Party," and Sales Employee, and so on, for the sales document. You maintain the partners in the system as per your business requirements and configure a partner determination procedure. This partner determination procedure determines the partners in a sales document. The whole process goes as follows:

¡ Define the partner functions.

¡ Assign the partner functions to the account group.

¡ Define the partner determination procedure.

¡ Place the required partner functions in the procedure.

¡ Assign the procedure to the account group.

84. Why is the Output Determination Used in SD Module?

n The output determination is used to decide which output mode is used to send an output notification to a partner (customer). Some of the output forms are e-mail, electronic data exchange (EDI), and fax.

85. List the Five Important Fields that Need to be Maintained During the Account Determination.

n The following fields need to be maintained during the account determination:

¡ Chart of Accounts

¡ Sales Organization

¡ Account Assignment Group for Customer

¡ Account Assignment Group for Material

¡ Account Keys

86. How is the Pricing Procedure Determined?

n The pricing procedure is determined through the combination of Sales Organization, the Distribution Channel, the Division, the Customer Pricing Procedure, and the Document Pricing Procedure. The transaction code used here is OVKK.

87. What Do You Mean by the Copy Control?

n The copy control is meant to copy data from a preceding document to the succeeding document. The succeeding document is decided on the basis of the document type and the customer requirements.

88. Specify the Purpose of Maintaining the Common Distribution Channels and the Common Divisions.

n The common distribution channels and the common divisions are maintained to prevent the master record's multiple maintenance. For example, if you have created a customer 550 for sales area 0105/30/01, then 550 can be used in the sales area 0108/40/01 if you maintain 30 as the common distribution channel.

89. Why is Availability Check Required?

n The availability check is used to determine that whether the requested order quantity would be delivered on the customerrequested



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delivery date or not. The availability check takes care about the time required to produce or obtain the material and picking or packing time, loading, and transit time for the material.

90. Which Kind of Requirements Does the Checking Group 01 and 02 Represent?

n The checking group 01 represents the daily requirements, whereas 02 represents the individual requirements.

91. Suppose in Case of Output Determination, You Have Generated a Condition Table with a Condition Record. In the Condition Table, the Access Sequence is Assigned to the Output Type. However, When a Billing Document is Created, the Blank Output Screen Appears. During Determination Analysis, "Note 524 Access Not Made (Initialized Field)" Error Occurs. How Can this Error be Resolved?

n To resolve this error, assign the output determination procedure to the document header and the output type.

92. Which User Exit Can be Used to Copy Data into the Planning Table?

n The user exit that you can use to copy data into the planning table is:

¡ User exit MCP20001 along with ZXSOPU01

93. List the Forms of Number Ranges in SD.

n There are two forms of number ranges in SD and those forms are as follows:

¡ Internal—In this form, the system automatically assigns a number range to a document.

¡ External—In this form, the system allows a user to assign a number range to a document.

94. What is the Purpose of Using Copy Control?

n The purpose of using copy control is to decide what document type, item category, and schedule-line categories can be proposed to the proceeding document.

95. What is Contract Grouping?

n The contract grouping can be defined as the process to link lower-level contracts to one master contract to maintain data consistency.

96. Is it Required to Create a Condition Record for the Customer and Material Defining the Scale While Creating the Customer Rebate?

n No, it is not required to create a condition record for every customer and material while creating the customer rebate. A rebate is customer- or material-specific in nature.

97. How Can You Create a Pricing Procedure that Calculates the Price for the Industrial Customers When They Also Purchase the Domestic Goods?

n You can create a pricing procedure that can calculate the price for the industrial customers by performing the following steps:

¡ Create a VOFM subroutine that is VOFM > Formulas > Condition value.

¡ Now set this subroutine in your procedure as V/2 transaction code in the AltCTy field. You can describe your requirements in the ABAP coding.

98. How Does the System Show Storage Condition? How Can the Storage Condition be Defined?

n System uses a two-character alphanumeric key storage condition to show the storage condition of a material. The storage condition is used in coordination with the plant and shipping point to decide the storage location. You can define the storage condition of a material by navigating the following menu path:

¡ Implementation Guide (IMG Menu) > Logistics Execution > Shipping > Picking > Determine Picking Locations > Define Storage Conditions.

99. Suppose that You Have Customized the Customer's Credit Limit in Your Company in Such a Way that When a Customer Exceed His/Her Credit Limit, the System Responds to You. What is the Name of this Management in SYSTEM, and What Data Do You Use for this Management?

n This management is known as the credit management. The data you use for the credit management is the credit management master data. The finance module is used to assign credit limit to customers.



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100. Give the Menu Path to Assign Credit Limit to Customers.

n The menu path to assign credit limit to customers is:

¡ SYSTEM Menu > Accounting > Financial Accounting > Customers > Credit Management > Master Data > Change [FD32].

101. In SYSTEM there is Functionality, Which is Used to Manage the Customer Credit Limits. That Functionality Can be Assigned with One or More Company Codes. By Using the Company Code, the System Decides that Organizational Unit When a Sale Occurs. What is the Name of that Functionality?

n The name of that functionality is credit control area.

102. Give the Menu Path to Create a Credit Control Area.

n The menu path to create a credit control area is:

¡ Implementation Guide (IMG Menu) > Enterprise Structure > Definition > Financial Accounting > Define Credit Control Area.

103. Define the Risk Category.

n It is a grouping category, which is used to control the process to check the credit limit when the credit control takes place automatically. You use this category to segregate customers group on the basis of different credit rules. For example, you can put high-risk customers in one group and low-risk customers in another group.

104. Give the Menu Path to Assign a Company Code to a Credit Control Area.

n The menu path to assign a company code to a credit control area is:

¡ Implementation Guide (IMG Menu) > Enterprise Structure > Assignment > Financial Accounting > Assign Company Code to Credit Control Area [OB38].

105. Is it Required to Assign a Sales Area to a Credit Control Area? If Yes, then Give the Menu Path to Assign a Sales Area to a Credit Control Area.

n Yes, it is required to assign a sales area to a credit control area. You can navigate the following menu path to assign a sales area to a credit control area:

¡ Implementation Guide (IMG Menu) > Enterprise Structure > Assignment > Sales and Distribution > Assign Sales Area to Credit Control Area [OVFL].

106. List the Places Where a Credit Check Can Occur.

n The credit check can occur at the following three places:

¡ The sales order

¡ The delivery

¡ The goods issue

107. List the Credit Management Checks that the System Uses to Check the Credit.

n The various automatic credit management checks that the system uses are:

¡ Simple Credit Check

¡ Automatic Credit Check—Static or Dynamic

108. Suppose that You Have to Define the Risk Categories for Various Customers, then Which System Module You Use to Define the Risk Categories. Which Menu Path Can You Use to Define the Risk Categories?

n The risk categories are defined in the financial accounting module of system using the following menu path:

¡ Implementation Guide (IMG Menu) > Financial Accounting > Accounts Receivable and Accounts Payable > Credit Management > Credit Control Account > Define Risk Categories.

109. Once the Risk Categories are Defined, You Need to Define the Credit Groups. Which System Module Do You Use to Define the Credit Groups? Give the Menu Path to Define the Credit Groups.

n The sales and distribution module of system is used to define the credit groups by navigating the following menu path:



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¡ Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Credit Management/Risk Management > Credit Management > Define Credit Groups.

110. Is it Required to Assign a Credit Group to the Sales and Delivery Document Types? If Yes, then Which Menu Path Do You Use to Assign a Credit Group to the Sales and Delivery Document Types?

n Yes, it is required to assign a credit group to the sales and delivery document types. The menu path that can be used for this purpose is:

¡ Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Credit Management/Risk Management > Credit Management > Assign Sales Documents and Delivery Documents > Credit Limits Check for Order Types > Credit Limit Check for Delivery Types.

111. The Automatic Credit Management is Controlled by the Combination of Two Items. What are those Items and What is this Control Called? How Can You Maintain this Control?

n The combinations of the items that control the automatic credit management are the risk category and document credit group. This setting is called as the Automatic Credit Control. You can maintain the Automatic Credit Control by navigating the following menu path:

¡ Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Credit Management/Risk Management > Credit Management > Define Automatic Credit Control.

112. What is a Static Credit Limit Check?

n A static credit limit check is a credit check done by comparing the customer's credit limit with the following items:

¡ The total value of open sales orders.

¡ The total value of open deliveries whose invoice is not yet created.

¡ The total value of open billing documents that are not yet passed to the accounting department.

¡ The total value of the billing documents that are passed to the accounting department but the billing amount is not yet paid by the customer (open items).

113. What is Dynamic Credit Check?

n A dynamic credit check is a credit check done comparing the credit limit assigned to the customer with the following items:

¡ The total value of open sales orders that are not yet delivered.

¡ The total value of open deliveries whose invoice is not yet created.

¡ The total value of open-billing documents that are not yet passed to the accounting department.

¡ The total value of the billing documents that are passed to the accounting department, but the billing amount is not yet paid by the customer (open items).

¡ Plus-horizon period (those documents covered that have a shipping date within the horizon period).

114. Give the Menu Path to Define the Forms of Payment Guarantee.

n The payment guarantee is used against the billing amount that a customer has to pay. It can be any form, such as a letter of credit or payment cards. You can define the forms of payment guarantee by navigating the following menu path:

¡ Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Credit Management/Risk Management > Receivables Risk Management > Define Forms of Payment Guarantee.

115. Give the Menu Path to Configure the Payment Guarantee Procedure.

n The menu path to configure the payment guarantee procedure is:

¡ Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Credit Management/Risk Management > Receivables Risk Management > Define and Assign Payment Guarantee Schemas > Define Payment Guarantee Schemas.

116. Give the Menu Path to Define a Customer Determination Schema.

n The menu path to define a customer determination schema is:

¡ Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Credit Management/Risk Management > Receivables Risk Management > Define and Assign Payment Guarantee Schemas > Define Customer Determination Schema.



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117. Give the Menu Path to Define the Document Determination Procedure.

n The menu path to define the document determination procedure is:

¡ Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Credit Management/Risk Management > Receivables Risk Management > Define and Assign Payment Guarantee Schemas > Define Document Determination Schema.

118. Suppose You Have to Create a Block to Stop Transferring the Goods Requirement from the Sales Document to the Plant. Which Block Do You Create for this Purpose?

n The requirements block is created for this purpose.

119. Give the Menu Path to Define the Status Groups for the Incompletion Log.

n The menu path to define the status groups is:

¡ Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Log of Incomplete Items > Define Status Groups.

120. List the Items for Which You Can Create Incompletion Logs.

n The incompletion logs can be created for the following items:

¡ Sales document header data

¡ Sales document item data

¡ Sales document schedule line data

¡ Sales activity data

¡ Partner data in sales documents, deliveries, and sales activities

¡ Delivery header data

¡ Delivery item data

121. Give the Menu Path to Define Incompletion Procedures.

n The menu path to define incompletion procedures is:

¡ Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Log of Incomplete Items > Define Incompleteness Procedures.

122. Is it Possible to Assign an Incompletion Procedure to an Object? If Yes, then Give the Menu Path to Assign an Incomplete Procedure to an Object.

n Yes, it is possible to assign an incompletion procedure to an object. You can do that by navigating the following menu path:

¡ Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Log of Incomplete Items > Assign Incompleteness Procedures > Assign Procedures to the Sales Document Types.

123. List the Documents, Activities, and Records for Which the System Automatically Determines Partners.

n The system automatically determines the partners for the following documents, activities, and records:

¡ The sales documents

¡ The delivery documents

¡ The billing documents

¡ Sales activities

124. Give the Menu Path to Set Up the Partner Determination.

n The menu path to set up the partner determination is:

¡ Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Partner Determination > Set Up Partner Determination.

125. Suppose You Want the System to Copy a Text Line from the Customer Master Record to a Sales Document



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Automatically. How Can You Make the System Do That?

n The system can be made to copy a text line from the customer master record to a sales document automatically by using the text determination procedure.

126. Give the Menu Path to Configure the Text Determination Procedure.

n The menu path to configure the text determination is:

¡ Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Text Control > Define Text Types.

127. List the Text Objects for Which the Sales and Distribution Module is Used in the Text Determination.

n The text objects for which the sales and distribution module is used in the text determination are:

¡ Customer

l Central texts

l Contact person

l Sales and distribution

¡ Info record

l Customer/Material

¡ Pricing conds

l Agreements

l Conditions

¡ Sales document

l Header

l Item

¡ Delivery

l Header

l Item

¡ Billing doc.

l Header

l Item

¡ Sales act.

l General text

¡ Shipment

l Header

¡ Financial doc.

l General text

¡ Legal control

l General text

¡ Agency business

l Header

l Item

¡ Trading contract

l Header



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l Item

128. What is an Output?

n An output is defined as a medium that links various business partners. An output medium can be one, such as e-mail, fax, Electronic Data Interchange (EDI), and printouts. Output media are usually created for invoices, delivery notes, and order confirmation.

129. Give the Menu Path to Maintain the Output Determination for the Sales Documents.

n The menu path to maintain the output determination for the sales documents is:

¡ Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Output Control > Output Determination > Output Determination Using the Condition Technique > Maintain Output Determination for Sales Documents.

130. List the Sales and Distribution Related Output Determination Activities.

n The output determination activities that are related to the sales and distribution are:

¡ Sales Activities

¡ Sales Documents

¡ Outbound Deliveries

¡ Inbound Deliveries

¡ Handling Units

¡ Groups

¡ Shipments

¡ Billing Documents

131. List the Transaction Codes to Create, Change, and Display the Output Condition Records.

n The transaction codes to create, change, and display the output condition records are:

For sales order

¡ [VV11]—Creates the output condition records

¡ [VV12]—Changes the output condition records

¡ [VV13]—Displays the output condition records

For delivery




For billing




132. Give the Menu Path to Define Forms.

n The menu path to define forms is:

¡ Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Output Determination > Process Output and Forms > Define Forms.

133. Give the Menu Path to Define the Form Texts.

n The menu path to define the form texts is:

¡ Implementation Guide (IMG Menu) > Sales and Distribution > Basic Functions > Output Determination > Process Output and Forms > Assign Form Texts > Assign Form Texts Per Sales Organization.



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134. How is the Transaction Code CTO4 Related with Characteristics?

n When the desired class of material is selected in the material master, the characteristics of that class needs to be chosen. The CTO4 transaction code is used to define these characteristics.

135. What is Excise Tax, and How is it Related to the System?

n The excise tax or excise duty is a type of tax that is charged on the goods that are produced for selling within a country. It is different from the customs duties, which are charged on imported goods. As per the system guidelines, the procedure of excise tax calculation is country-specific. Therefore, the ERP software, which is implemented in India, has a built-in Country India (CIN) version. You need to configure CIN for excise tax calculation.

136. What are the Pricing Procedures of CIN?

n The Country India (CIN) version comes with the following four pricing procedures:

¡ JINFAC (Sales from Manufacturing Plants)

¡ JINEXP (Export Sales)

¡ JINDEP (Sales from Depots)

¡ JINSTK (Stock Transfers)

137. How are the Data Related to Excise Registrations Maintained?

n You need to perform the following step to maintain excise registration data:

¡ System Customization Implementation Guide > Logistics > General > Tax on Goods Movement > India > Basic Settings > Maintain Excise Registrations.

138. How is the Contract Configuration Setting Opened?

n You need to perform the following step to open the contract configuration setting:

¡ Implementation Guide (IMG Menu) > Sales and Distribution > Sales > Sales Documents > Sales Document Header > Define Sales Document Types and select a contract document type from the sales document type.

139. What are the Major Settings in the Contract Configuration Setting Screen?

n The following are major settings in the contract configuration screen:

¡ Price Procedure Condition Header

¡ Contract Profile

¡ Billing Request

¡ Group Reference Procedure

¡ Contract Data Allowed

¡ Follow-Up Activity Type

¡ Update Lower Level Contract Fields

¡ Check Partner Authorization Type

¡ Subsequent Order Type

140. What is the Service and Maintenance Process?

n The service and maintenance process or service contract is a type of agreement between the supplier and receiver of the goods or service. This contract forms a basis on which the regular activities of the business, such as billing, cancellation, and other related items are done. A service contract contains validity dates, cancellation conditions, price agreements, and information.

141. Which is the Standard Sales Document Type for the Service Contract?

n The WV is the standard sales document type for the service contract.

142. What are Service Items?



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n The service items are used by the service contract documents and can be one or all of the following:

¡ Service task

¡ Material used in the service

¡ Time charged by the technician as per hourly rate

143. What is a Standard Service Item Category?

n A standard service item category represents a service that is carried out and billed periodically. In standard system, the standard item category for a service is WVN.

144. What is the Standard Material Type for Service Items?

n There is a standard material type for service items. DIEN is the material type which is generally used for services in standard system.

145. What is the Value Contract?

n The value contract is similar to the quantity contract, but the main difference is that the value contract is based on the total value of the quantity rather than its numbers. The value contract is created and maintained in the same way as the other contracts. You need to perform the following step to configure a value contract:

¡ Customizing Implementation Guide (IMG Menu) > Sales and Distribution > Sales > Sales Documents > Contracts > Value Contracts > Maintain Value Contract Type and Contract Release Type.

146. What is an Assortment Module?

n An assortment module is a tool for order entry. It displays a list of materials and services likely to be released from a value contract. It has a specific validity date. There is a condition for the inclusion of the items in the assortment module according to which only materials and services that belong in the same sales organization and for which the release order is being made will be displayed. You need to perform the following step to create an assortment module:

¡ SYSTEM Customization Implementation Guide > Logistics > Sales and Distribution > Master Data > Products > Assortments > Assortment > Module.

n After going through the preceding steps, the assortment module screen appears from which the assortment modules are created.

147. What is a Master Contract?

n A master contract is a contract that groups contracts at a lower level. It contains the information that is relevant to the rest of the contracts. The main objective of the master contract is to ensure consistency at all levels. The documents included in the master contract are as follows:

¡ Quantity contracts

¡ Value contracts

¡ Service contracts

148. What is Contract Grouping?

n Contract grouping is the process by which lower-level contracts are linked to a master contract. It is required that all the contracts are assigned to the same sales area. Only one master contract can remain in the contract hierarchy.

149. What is Referencing Requirement?

n The referencing requirement is used to assign the contracts that are referenced by master contract. It is necessary for grouping contracts or linking quantity contract to master contract. You need to perform the following step to reference a requirement:

¡ System Customizing Implementation Guide > Sales and Distribution Sales > Sales Documents > Master Contract > Define Referencing Requirements > Define Sales Document Type.

150. How Would You Define Referencing?

n The next stage after defining a referencing requirement is defining the reference. You need to perform the following step to define referencing:

¡ System Customizing Implementation Guide > Sales and Distribution Sales > Sales Documents > Master Contract > Define Referencing Requirements > Define Referencing Procedures.



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151. What is Standard Application Logic?

n If any field in the new reference procedure screen is changed in the master contract, then only those fields of the master contract will be copied by the system, which has the same value of master and lower level contracts. This is known as application logic.

152. What is Workflow? Name the Person Who Can Assist You While Configuring a Workflow for a System.

n It is a sequence of steps either processed manually or automatically by the system for implementing a task, such as updating a contract. It is handled by a workflow resource.

n A workflow consultant is a person who looks after the problems associated with a workflow.

153. What are Scheduling Agreements?

n The scheduling agreements are the type of agreements that are accomplished between the customer and the business organization. It includes the details related to the delivery of the products such as delivery date and quantities that are to be delivered. The delivery dates are then passed to the schedule line for further activities.

154. What is the Planning Delivery Schedule?

n The planning delivery schedule is a type of delivery schedule that is used to manage the planning requirement of a project. The planning delivery schedule is conducted for limiting the planning period of schedule lines in forthcoming delivery schedules.

155. What are the Various Sections of the Planning Delivery Schedule?

n The following are the three sections of the planning delivery schedule:

¡ Maintain Delivery Schedule Splitting Rules—Determine features of the planning and delivery schedule.

¡ Maintain Delivery Schedule Instructions—Define the splitting of the quantities which are in the schedule line.

¡ Assign Delivery Schedule Splitting Rules—Assign the rules of splitting for planning delivery schedule.

156. What is a Correction Delivery?

n A correction delivery is when a product is wrongly delivered to the customer and returned. The good receipt is not processed. As a result, the cumulative quantity in the scheduling argument is updated and the original delivery quantity is called off in the scheduling agreement.

157. How is the Scheduling Agreement Created?

n You need to perform the following step to create the scheduling agreement:

¡ SAP Menu > Logistics > Sales and Distribution > Sales > Scheduling Agreement.

Alternatively, you can create the scheduling argument by using the VA31 transaction code.

158. What is a Rebate Agreement?

n The rebate agreement is a type of agreement that is accomplished between the customer and the buyer for the discount paid to the customer. It depends on conditions such as buying certain amounts of goods over a particular time period. This agreement specifies the rebate amount agreed on for each product.

159. How are the Rebate Agreement Types Defined?

n You need to perform the following step to define rebate argument types:

¡ Customization Implementation Guide(IMG Menu) > Sales and Distribution > Billing > Rebate Processing > Rebate Agreements > Define Agreement Types [VBO1].

160. What are the Rebate Argument Types as Per Standard System Guidelines?

n The rebate agreement types as per system agreement are as follows:

¡ 0001—Group Rebate

¡ 0002—Material Rebate

¡ 0003—Customer Rebate

¡ 0004—Hierarchy Rebate



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¡ 0005—Independent of Sales Volume

¡ 00E1—Exp. Group Rebate

¡ 00E2—Exp. Material Rebate

¡ 00E3—Exp. Customer Rebate

¡ 00E4—Exp. Hierarchy Rebate

¡ 00E5—Exp. Revenue Independent

161. List the Components of Rebate Processing in System.

n Rebate processing in System is divided into the following three components:

¡ Configuring rebates

¡ Setting up rebates

¡ Managing rebate agreements and payments

162. How Can You Define a Change Request? How Can You Release a Saved Change Request?

n A change request is defined as a request that is automatically generated by the SYSTEM when you do any new customizing or configuration task in the SYSTEM. Once you save the change request, the SYSTEM generates a request number, which you have to save for further processing. A change request can be released by using the SE10 transaction code.

163. Give the Menu Path to Create the Tax Calculation Procedure.

n The tax calculation is country-dependent, because every country has its own tax procedures to calculate tax. The menu path to create the tax calculation procedure is:

¡ System Customizing Implementation Guide > Financial Accounting > Financial Accounting Global Settings > Tax on Sales/Purchases > Calculation.



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