central oregon intergovernmental council board agendaoct 02, 2014 · central oregon...

Central Oregon Intergovernmental Council BOARD AGENDA

334 NE Hawthorne Ave, Bend, OR 97701 (541) 548-8163 – Fax: (541) 923-3416

Office Locations: Bend, Klamath Falls, Lakeview, La Pine, Madras, Prineville, Redmond

Central Oregon Intergovernmental Council, Thursday, October 2, 2014, at 5:30 p.m., City of Redmond Public Works Department.

1. Call to Order and Introductions

2. Public Comment

3. Consent Agenda (A) a. Approval of Executive Committee Minutes of September 4, 2014 (A) Attachment A b. Approval of COIC Board Minutes of September 4, 2014 (A) Attachment B c. Approval of July Financials (A) Attachment C d. Approval of August Financials (A) Attachment D e. Staff Reports September 2014 (A) Attachment E f. Cascades East Transit Monthly Management Report, August 2014 (A) Attachment F

4. Administrative a. Capacity Fund Request: Local Match for Bend Transit Expansion (A) Attachment G Oregon Solutions Process Scott Aycock, Community and Economic Development Manager

5. Program Updates

a. Workforce Development Local Area Redistricting Update Attachment H Andrew Spreadborough, Executive Director b. Legislative Update – CET Governance Legislative Concept Attachment I Andrew Spreadborough, Executive Director

6. Executive Director Report a. Strategic Plan Process Update 7. Union Negotiation Update (Executive Session) Andrew Spreadborough, Executive Director 8. Other Business/Announcements Attachment J 9. Adjourn

Everywhere Central Oregon

Works

Attachment A

Executive Committee of Central Oregon Intergovernmental Council

Minutes for September 4, 2014 Executive Committee: Jason Carr, City of Prineville; Alan Unger, Deschutes County; John Hatfield, Jefferson County; Mike McCabe, Crook County; Ken Mulenex, City of La Pine. COIC Staff: Andrew Spreadborough, Executive Director; Karen Friend, Deputy Director/Transportation Manager; Laura Skundrick, Executive Assistant. Call to Order Chair Carr called the COIC Executive Committee meeting to order at 4:33pm. Administration Approve Revised Alcohol and Drug Policy Ms. Friend acknowledged that the Executive Committee had previously reviewed and approved the Alcohol and Drug Policy. However the federal review came back with one additional revision, located on page 10. Ms. Friend explained the changes they had made to the policy, and clarified that the policy as a whole now needs to be approved by the Executive Committee. Chair Carr moved to approve. Mr. Hatfield seconded. Motion carries. Meeting Quorum Challenges Mr. Spreadborough discussed recent challenges in achieving a quorum for COIC board meetings. Chair Carr offered to help encourage attendance at future meetings, noting that he would mention this at the full board meeting. Mr. Spreadborough suggested keeping alternate board members more engaged, so that they could attend meetings in the absence of the primary member. Chair Carr suggested providing opportunity for board members to call into meetings. COIC Program Items ORS 190.083 Legislative Clarification Mr. Spreadborough explained that the proposed legislative clarification of ORS 190.083 would allow COIC the opportunity to raise funds for public transportation operation via a voter-approved property tax. He summarized the work to date to advance the legislative concept, including conversations with the Oregon Transit Association lobbyist and City of Bend lobbyist. He said staff is assembling ‘advocacy materials’ that will be used to inform legislators of the issue and intended outcomes of the legislative clarification. Mr. Spreadborough asked the Executive Committee for input regarding how to approach legislators for support. Chair Carr offered to speak with Representative McLane. Mr. Unger suggested a simple memo that provides a summary of the problem and solution, as well as a ‘redline’ version of the ORS 190.083 section, showing the proposed changes. Mr. Unger will discuss with the Association of Oregon Counties next week, to determine how they can support the proposed legislation.

Attachment A

Workforce Development Redistricting Update Mr. Spreadborough summarized the status of the workforce development local area redistricting process. He said that the state has contracted with several consultants to work with the counties within the new local areas on issues such as governance, board development, and planning. He discussed the process for approving the new local areas, noting that the governor must approve the new workforce local areas, followed by the Department of Labor. Mr. Spreadborough said that a first step will be determining the members to serve on the local board. Mr. Unger mentioned that within the new Central corridor local area, we are looking at having one large board, with three sub-boards representing Regions 9, 10 and 11. Chair Carr asked if the new central corridor workforce board will make decision regarding COIC’s as a service provider or a governance entity. Mr. Unger said that COIC is proceeding through this process with the intent of maintaining the service delivery role. Mr. Spreadborough agreed. Mr. Spreadborough noted that a central element of the redistricting is the intent to competitively select workforce development service providers. Mr. Spreadborough said that his intent is to track closely with the local area development process, and to keep the COIC Board informed. Adjourn As there was no further business, the meeting adjourned at 5:15pm.

Attachment B

COIC Minutes September 4, 2014 Page 1 of 4

Central Oregon Intergovernmental Council Minutes for September 4, 2014

City of Redmond – Public Works Department

243 E. Antler Ave. Redmond

COIC Board Members: Jason Carr, City of Prineville; Alan Unger, Deschutes County; John Hatfield, Jefferson County; Bill Reynolds, City of Metolius; David Asson, City of Sisters; Andy Byrd, City of Culver; Mike McCabe, Crook County; Ken Mulenex, City of La Pine; Jay Patrick, City of Redmond; Victor Chudowsky, City of Bend; Jim Wilson, John McLeod, and Chris Bellusci Appointed Members. COIC Staff: Andrew Spreadborough, Executive Director; Joe Checketts, Staff Accountant; Jane Foote, Human Resources Manager; Karen Friend, Transportation Manager; Jim MacKinnon, Loan Department Manager; Lisa Kyle, Loan Officer; Ann Delach, Adult Programs Manager; Bill Caram, Fiscal and Administrative Services Manager; Scott Aycock, Community and Economic Development Manager; Kevin Bradley, Youth Programs Manager; Laura Skundrick, Executive Assistant. Introductions Jason Carr called the meeting to order at 5:34 introductions were made. Consent Agenda Chair Carr said that everyone should have had an opportunity to review the consent agenda material, and asked if there were any questions and/or feedback. Mr. Hatfield moved to approve the consent agenda.

a. Approval of Board Minutes of June 5, 2014 b. Approval of Board Minutes of July 10, 2014 c. June 2014 Financials d. Staff Reports July 2014

Mr. Bellusci seconded. Carried unanimously. Chair Carr asked that the Board make their best effort in keeping up attendance at the Board meetings, as we have had a few challenges with reaching quorums this year. Chair Carr also offered the reminder that when necessary, a Board member can call in to the Board meeting in order to approve action items that are time sensitive, or to please engage your alternate, that way we can get those action items approved and can move forward with regular business. Mr. Spreadborough offered to help with briefing an alternate, if one will be attending a meeting and need to get up to speed on Board issues. Administrative Resolution #264 Mr. Caram provided an overview of Resolution #264, which establishes levels of insurance coverage for COIC volunteers. Our insurance advisors recommend that we outline our approach to providing workers comp insurance for volunteers. He noted that in launching the volunteer medical ride program,

Attachment B


insurance issues are very important. Mr. Spreadborough explained that volunteers are required to have their own vehicle and liability insurance. Mr. Unger inquires about expenses, to which Mr. Caram responds that we are starting with 20-25 volunteers and want to see that grow to 45, which would be around $50,000 to cover. Mr. Caram explained that they’ve collectively looked at all the options, accident policies, driving insurance, and it’s all very expensive. Mr. Asson inquired about the insurance company’s comments on liability. Mr. Caram replied that if COIC has them sign a waiver, then we’d have very little exposure. Mr. Spreadborough added that they are required to carry their own insurance already. Mr. McLeod moved to approve. Mr. Wilson seconds. Motion carries. Resolution #265 Mr. Caram explains that Bank of the Cascades has requested a formal resolution to establish COIC authorized signers. Mr. Wilson moved to approve, Mr. McLeod seconded. Resolution #265 carries. Birdies Café – EDA Loan Mr. MacKinnon presented a proposed loan to Birdies Café of Bend, noting the strength of the business plan and experience. The COIC loan committee reviewed and recommended approval of the loan. Mr. Hatfield asked if the café will serve regular food items or if it will have a specialty menu. Mr. MacKinnon explained that the food will be locally sourced, and he had presented a draft menu which looked like standard restaurant options. The loan will be used for working capital and some equipment. Mr. Hatfield moved to approve. Mr. Mulenex seconded. Loan carries unanimously. Sunriver Brewing Company – IRP Loan Ms. Kyle provided an overview of the Sunriver Brewing Company proposed loan. She noted that COIC has provided a previous loan for facility expansion, allowing them to brew their own beers. Since the expansion, the Sunriver Brewing business has picked up. They are now selling beer in 53 locations, being approached by distributors to sell outside of Central Oregon. The proposed loan would allow Sunriver to increase their brewing capacity through the purchase of new equipment. The total cost is $270,000, and they’ll put 25% toward it through the IRP. Mr. Chudowsky asked why they weren’t able to get money from traditional bank lenders. Ms. Kyle explained that it’s technically still considered a start up, and restaurant is risky for a bank. Also, the bank terms would be 4-5 years, while COIC’s terms are for 10 years. Mr. Mulenex moved to approve. Mr. Asson seconded. The motion carries unanimously. Regional Transportation Advisory Committee Applications Ms. Friend presented the applications of two candidates for the CET Public Transit Advisory Committee (PTAC), noting that it is the Board’s responsibility to appoint PTAC Members. She summarized each applicant and noted their qualifications for this role. Both applicants applied for a single open Bend representative position. Chair Carr asked how many committee members are riders and/or persons with disabilities. Ms. Friend replied that there are two currently that ride regularly. Others probably ride occasionally. The Board

Attachment B


discussed and agreed that both candidates are qualified. Ms. Friend said that Kim Curley would be willing to represent a different community – Redmond or Sisters – allowing the Board to approve both candidates if they so desire. Mr. McLeod moved to appoint both to their respective positions. Mr. Chudowsky seconded. Motion carries unanimously. Capacity Fund Request Mr. Spreadborough summarized the purpose and balance of the COIC board capacity fund. He noted that the proposed CET outreach funding was presented and discussed at the July meeting, but with no quorum action was not taken. Mr. Aycock said that the project was summarized in July, but we have a few updates. In the attachment, you’ll see under the ‘Targeted Funding’ portion, the Meyer Memorial Trust. They are currently looking for some clarifications from our side, which can be a good sign. Additionally, the Oregon Community Foundation is doing a review and site visit on Monday. So we remain hopeful that one or both foundations will provide additional funding to support our outreach work. Mr. Aycock also noted that COIC has hired the Outreach and Engagement administrator. She will begin work in early October. Chair Carr asked Mr. Aycock if he had included the board contribution of $20,000 on both the Meyer and OCF applications. Mr. Aycock explained that he had only included secured funding. Mr. Hatfield asked how the budget will be used for this work. Mr. Aycock replied that the entire project budget is for 3 years and is primarily staff costs for the Outreach administrator, but also includes radio spots, media, developing contracts, and built in to total budget, at $585,000. We felt that a key piece of that is having that person on staff as a leader to coordinate the message, and making sure it’s all along the same page. Mr. McLeod asks if is this position would be able to be supported by operating budget of COIC after the grant period. Mr. Aycock said that the position could evolve, and this person could continually raise funds. We purposefully looked for a person with a broad array of skills, so they’d be able to work on other things should outreach funding decrease. Mr. McLeod moved to approve. Mr. Bellusci seconded. Motion carries unanimously Program Updates CET Funding Strategy Mr. Aycock said that significant momentum has been generated in implementing the CET funding strategy. Many stakeholders have increasingly shown interest in partnering on service expansions. He noted that a primary focus in the short term is to develop partnerships to support CET expansion; and that an array of partners including the City of Bend, COCC, OSU Cascades, St. Charles, OFCO and the Council on Aging are asking for improvements and potentially are willing to fund a portion of the improvements. Mr. Aycock said that partners have approach the Governor’s office requesting designation as an Oregon Solutions (OS) project. The OS program sets a neutral table for partners to work collaboratively on solutions to regional-scale issues. The OS process will be focused on Bend

Attachment B


improvements, and should begin in the fall. A parallel Redmond process is also under way, with partners working with the City of Redmond to establish agreement on a service level and funding partnerships. Mr. Aycock noted that work continues to advance a legislative change to ORS 190, which if approved would provide authority for COIC as an organization created under ORS 190 to propose a voter-approved property tax to fund transit operations. He said the goal was for this legislative fix to be passed in the 2015 Oregon session. Youth Employment and Training Mr. Bradley provided a follow-up to his presentation to the Board on the COIC youth program. He said that a primary component of the program is placing youth in work experience settings at businesses throughout the region. He asked Board members to contact him if they were aware of any businesses or work settings that would be interested in hosting a work experience placement. He noted that the business would need to provide a simple job description if they are interested. We are really just looking for training opportunity, for them to be in a real work setting and learn marketable skills. Mr. Unger asked Mr. Bradley to provide a one-page overview to the Board. Executive Director Report Mr. Spreadborough summarized the status of the strategic plan consultant bid process, noting that a total of seven bids were submitted, including 4 local consultants. Mr. Spreadborough offered the board members an opportunity to assist in the consultant bid review and selection. He said that a he will provide a strategic planning process and timeline overview at the next board meeting. Mr. Spreadborough provided an update on the statewide workforce development system restructuring. He noted that work is under way to establish a new Local Workforce Investment Area along the central Oregon corridor. The Oregon Workforce Investment Board met in August and recommended approval of this new local area. The process on establishing the board and the local area governance approach will begin this month. Mr. Spreadborough provided an overview of the Employment and Training department’s federal performance reports. He noted that the COIC Youth Programs and Adult Programs have met or exceeded all measures for skill gain, wage gain, placement, and educational outcome. He said that Region 10 was a top performer in TOC, and TOC was a top LWIB performer. Union Negotiation Update At 6:46 pm, Chair Carr stated we will be conducting this labor negotiation agenda item in Executive Session, as allowed in Oregon Revised Statute 192.660 section 2, subsection D. All non Board members and staff were asked to leave the room, except for the Union Negotiation team to stay present. The board came out of the Executive Session at 7:07pm. Other Business Announcements As there was no further business, the meeting adjourned at 7:07pm.

CENTRAL OREGON PAGE 1INTERGOVERNMENTAL COUNCIL GENERAL FUND EXPENDITURES

FISCAL YEAR2014 - 2015 BOARD

APPROVEDBUDGET 7/31/2014 BUDGETFY 14-15 8.33% EXPENDED

Personal Services Executive Director 103,809 7,379.70 7.11 %

Senior Management Team Deputy Director 98,140 8,837.87 9.01 % Loan Manager 95,729 6,869.91 7.18 % Community & Econ Dev Manager 72,938 6,496.65 8.91 % Program Managers - E & T 238,435 21,537.35 9.03 % Fiscal & Administrative Manager 76,513 6,671.32 8.72 % Human Resources Manager 62,218 4,847.08 7.79 %

Program Facilitators Program Administrators - E.D. 102,664 3,850.34 3.75 % Program Administrators - Transportation 254,641 18,419.41 7.23 % Loan Officer 72,938 5,935.78 8.14 %

Program Staff Network Administrator 81,985 6,649.58 8.11 % Employment Counselor 1,160,598 101,142.06 8.71 % Staff Accountant 36,549 3,507.79 Accounting Coordinator 63,429 6,334.17 9.99 % Human Resource Coordinator 56,489 4,669.26 8.27 % Executive Assistant 42,365 3,481.60 8.22 % Classroom Instructor - Lead 69,597 5,069.73 7.28 % Classroom Instructor 510,993 12,422.43 2.43 % Program Planner - E&T 59,450 5,067.30 8.52 % Program Coordinators 124,114 16,494.38 13.29 % Program Coordinator - ED 39,939 0.00 0.00 % Outreach and Engagement Coodinator 45,303 ** 0.00

Technical Support IT Support 28,790 3,396.75 11.80 % Program Assistant - E&T 151,762 14,562.52 9.60 % Program Assistant - CED and Transportation 120,732 10,777.84 8.93 % Accounting Clerk 35,889 3,436.63 9.58 % Loan Servicing Clerk 24,449 3,493.69 14.29 % Data and Computer Analyst 36,548 ** 0.00

Support Customer Service Reps 412,220 39,339.35 9.54 % Drivers 428,343 34,268.03 8.00 % Vehicle Washers 32,812 3,828.49 11.67 % Bus Mechanic 33,440 0.00 0.00 %

Temporary Summer Crew Leaders 5,482 2,670.64 48.72 % ***SUB-TOTAL*** 4,779,303 371,457.65 7.77 %

Merit Increases 71,688COLA Increases 0Vacation Buyout/Longevity/O.T. Expense 0

Payroll Expense Medical/Life/Dental Insurance & LTD 1,685,790 130,859.90 7.76 % Public Employes Retirement 648,746 50,304.33 7.75 % F. I. C. A. 358,515 28,571.82 7.97 % Workers Compensation 86,378 8,762.06 10.14 % Unemployment Insurance 124,080 8,771.40 7.07 %TOTAL PERSONAL SERVICES 7,754,500 598,727.16 7.72 %

Attachment C

CENTRAL OREGON GENERAL FUND EXPENDITURES

INTERGOVERNMENTAL COUNCILFISCAL YEAR2014 - 2015 BOARD YEAR TO DATE

APPROVED EXPENSESBUDGET 7/31/2014 BUDGETFY 14-15 8.33% EXPENDED

Materials and Services

Rent 575,075 46,747.73 8.13 % Telephone 114,459 2,636.90 2.30 % Utilities/Janitorial 238,948 10,838.67 4.54 %

Supplies/Printing School District/ Crews 3,958 411.40 10.39 % General Supplies 110,498 5,954.16 5.39 % Furnishings & Equipment 36,438 0.00 0.00 % Printing 20,934 568.02 2.71 % Postage 9,519 107.82 1.13 % Subscriptions 2,908 256.00 8.80 % Fees/Dues 188,500 10,994.46 5.83 % Advertising 2,297 0.00 0.00 % Office Equipment Lease Expense 6,947 150.66 2.17 %

Repair and Maintenance Office Equipment 8,888 553.53 6.23 % Vehicles 296,793 3,995.44 1.35 % Other 23,578 2,318.01 9.83 % Insurance 95,704 11,325.97 11.83 % Services Legal 69,549 0.00 0.00 % Auditing 26,225 1,946.50 7.42 % Security Services 18,265 3,002.10 No Budget

Consulting Telephone Systems 2,301 0.00 0.00 % Contracting 4,117,696 109,199.84 2.65 % Other 3,067 105.00 3.42 %

Training/Travel Operational 71,166 3,819.69 5.37 % Staff Training/Education 8,764 300.00 3.42 % Employee Bus Pass 8,816 965.01 10.95 % Crew Travel 24,727 1,942.87 7.86 % Fuel Expense - Transportation 520,880 19,227.36 3.69 %

Cost of Goods Sold Hawthorne Market 67,605 5,122.88 7.58 %

***SUB-TOTAL*** 6,606,900 242,490.02 3.67 % Job Training/Services

Client Workforce Investment Act 410,939 43,144.56 10.50 % School Districts/Crews 88,500 228.00 0.26 % DHS 29,608 685.00 2.31

TOTAL MATERIALS AND SERVICES 7,135,947 286,547.58 4.02 %

Attachment C




Capital Outlay

Equipment Furnishings & Equipment 0 0.00 No Budget % Vehicles 320,468 0.00 0.00 % Leasehold Improve / Real Prop. 0 0.00 No Budget % Proceeds from Sale of Capital 0 0.00 No Budget %

TOTAL CAPITAL OUTLAY 320,468 0.00 0.00 %

Debt Service

Principle 90,862 6,847 7.54 % Interest 49,061 4,814 9.81 %

TOTAL DEBT SERVICE 139,923 11,660.25

EXPENDITURES BEFORE CONTINGENCY 15,350,838 896,935 5.84 %

Transferred to Other Funds

Operating Contingency 920,679 0.00

TOTAL TRANSFERS & CONTINGENCY 920,679 0.00

Unappropriated Ending Balance

TOTAL GENERAL FUND EXPENDITURES 16,271,517 896,935

Attachment C

A

Expenditures Attachment B: Pages 1-3 For the Fiscal Period Ending 7/31/2014

GENERAL FUND EXPENDITURE LINE ITEM Notation

Actual to Budget Variance Notations / Explanations

Explanation

Attachment C

CENTRAL OREGON PAGE 4INTERGOVERNMENTAL COUNCIL

FISCAL YEAR GENERAL FUND RESOURCES2014 - 2015

BOARD YEAR TO DATEAPPROVED REVENUE BUDGET

BUDGET 7/31/2014 RECEIVED(Beginning Balance) FY 14-15 8.33% FY 14-15

Net Working Capital 855,025 1,315,937 153.91 % Job Training Reserves $306,667 Transportation $112,761 Ec. Dev. Planning $ 46.493 Ec. Dev. Loans $389,104

Charges for Services EDA Round 1 Fund 18,850 1,134 6.01 % EDA Round 2 Fund 26,890 1,687 6.28 % EDA Round 3 Fund 40,841 2,606 6.38 % Local Job Creation Fund 3,280 315 9.60 % Or. Business Development Corp. 196,459 18,665 9.50 % USDA/Intermediary Relending RLF 56,854 5,816 10.23 %

Grants/Contracts With Other Agencies State Government

DHS 3,929,286 192,703 4.90 % OR Department of Transportation 1,203,361 0 0.00 % Oregon Dept of Land Cons. & Dev. 0 2,909 No Budget % Oregon AGORA 30,000 0 Oregon Youth Conservation Corp 31,274 0 0.00 %

Local Government Deschutes County 533,601 46,799 8.77 % Jefferson County 149,731 50,041 33.42 % Crook County 210,935 25,831 12.25 % City of Bend 1,116,143 585,804 52.48 % Other Local Government 433,273 47,609 10.99 % School District Income 1,480,000 0 0.00 %

Federal Government EDA 75,000 0 0.00 % US Dept of Agriculture 267,462 0 0.00 % US Dept of Transportation 1,337,998 0 0.00 % Federal Emergency Management Agency 95,000 0 0.00 % National Forest Service 0 0 No Budget %

The Oregon Consortium W.I.A. - Adult 1B 828,393 0 0.00 % W.I.A. - Youth 1B 861,264 0 0.00 % W.I.A. - Dislocated Worker 1,010,441 0 0.00 % CWRC 12,777 0.00 %

Meyer Memorial Trust 53,000 74,276 140.14 % Central Oregon Council on Aging 58,392 70,000 119.88 % Oregon Community Foundation 50,000 0 0.00 % RDI Wealth Works 60,000 0 No Budget % WY East 3,500 0 COFSF Foundation 25,000 0 0.00 %

Use of Money & Fees Interest on Investments 5,888 740 12.57 %

Other Misc. Job Training/Project Income 58,000 5,000 8.62 % Misc. Economic Development 348,309 17,953 5.15 % Misc. Transportation 19,869 10,626 53.48 % Bus Fares 653,337 47,509 7.27 % Rent Income 199,689 16,641 8.33 %

TOTAL RESOURCES 16,339,122 2,540,599 15.55 %

Attachment C

CENTRAL OREGON PAGE 5INTERGOVERNMENTAL COUNCILGENERAL FUND EXPENDITURES

BY CATEGORYFISCAL YEAR2014 - 2015

TOTALCASH CASH CASH CASH

BUDGET EXPENSES EXPENSES EXPENSES EXPENSESFY 14-15 7/31/2014 JOB TRNG. EC.DEV. TRANSIT

Personal Services

Salaries 4,850,991 371,458 195,210 34,954 141,294 Fringe Benefits 2,903,509 227,270 111,731 17,183 98,355

TOTAL PERSONAL SERVICES 7,754,500 598,727 306,940 52,137 239,649


Office Support 1,112,737 67,671 45,097 6,449 16,125 Fees/Advertising 197,744 10,994 867 1,346 8,781 Repairs and Maintenance 329,259 6,867 2,832 283 3,752 Insurance 95,704 11,326 4,093 357 6,876 Professional Services 4,218,838 114,253 1,796 3,531 108,927 Travel/Training (Bus Fuel) 634,353 26,255 5,359 120 20,776 COGS Market 67,605 5,123 0 0 5,123 Client Services 499,439 44,058 44,058 0 0

TOTAL MATERIALS AND SERVICES 7,155,679 286,548 104,101 12,086 170,360

Capital Outlay

Equipment Computer 0 0 0 0 0 Software 0 0 0 0 0 Furnishings & Equipment 0 0 0 0 0 Vehicles 320,468 0 0 0 0 Leasehold Improve / Real Prop. 0 0 0 0 0 Proceeds from Sale of Capital 0 0 0

TOTAL CAPITAL OUTLAY 320,468 0 0 0 0

Debt Service

Principle 90,862 6,847 Interest 49,061 4,814

TOTAL DEBT SERVICE 139,923 11,660


Operating Contingency 920,679 0 0 0 0

TOTAL TRANSFERS & CONTINGENCY 920,679 0 0 0 0


TOTAL SUMMARY 16,291,249 896,935 411,042 64,224 410,010

7/31/2014FOR THE PERIOD ENDING

Attachment C

CENTRAL OREGON PAGE 6INTERGOVERNMENTAL COUNCIL SUPPLEMENTAL REPORT

FISCAL YEAR2014 - 2015 ECONOMIC DEVELOPMENT ACTIVITIES

YTD BUDGETBUDGET 7/31/2014 YEAR TO

***RESOURCES*** FY 14-15 8.33% DATE %

Beginning Fund Balance 435,597 444,877 102.13 %Charges for Services Revolving Loan Funds

Program Income EDA Round 1 Fund 18,850 1,134 6.01 % EDA Round 2 Fund 26,890 1,687 6.28 % EDA Round 3 Fund 40,841 2,606 6.38 % Local Job Creation Fund 3,280 315 9.60 % OR Business Development Corp. 196,459 18,665 9.50 % USDA/Intermediary Relending RLF 56,854 5,816 10.23 %

Contracts with Other Agencies Deschutes County 18,470 6,799 36.81 % Jefferson County 46,731 5,141 11.00 % Crook County 7,813 5,831 74.63 % City of Bend 34,103 29,338 86.03 % Other Local Government 18,794 17,609 93.69 %

Grants from Other AgenciesFederal Government

EDA 75,000 0 0.00 % US Dept of Agriculture 267,462 0 0.00 % Federal Emergency Management Agency 95,000 0 0.00 %

State of Oregon Department of Transportation 81,700 0 0.00 % Oregon AGORA 30,000 Oregon Dept of Land Conservstion & Dev 0 2,909 No Budget % Oregon Department of Forestry 0 0 No Budget % Oregon Department of Energy 0 0 No Budget %

Meyer Memorial Trust 53,000 74,276 140.14 %COFSF Foundation 25,000 0 0.00 %Oregon Community Foundation 50,000 ** #VALUE! %WY East 3,500 ** 0.00 %RDI Wealth Works 60,000 **

Use of Money & Fees Interest on Investments 3,085 250 8.11 %Cascade East Transit Match 29,500 17,953 No Budget %Bend MPO Local Vision 15,000 ** No Budget %

TOTAL CURRENT FISCAL YEAR 1,257,332 190,328 15.14 %

TOTAL RESOURCES 1,692,929 635,205 37.52 %

***EXPENDITURES***Personal Services 793,140 52,137 6.57 %Materials & Services 461,108 12,086 2.62 %Debt Service 0 0 No Budget %Capital Outlay 0 0 No Budget % TOTAL PERSONAL, MATERIALS &

Attachment C

SERVICES, CAPITAL OUTLAY 1,254,248 64,224 5.12 %

Operating Contingency 438,682 0.00 %

TOTAL EXPENDITURES 1,692,930 64,224 3.79 %

Attachment C


FISCAL YEAR2014 - 2015 TRANSPORTATION ACTIVITIES



Beginning Fund Balance 112,761 562,764 499.08 %

Grants/Contracts with Other Agencies

State of Oregon Department of Human Services 2,602,347 183,924 7.07 % Department of Transportation 1,121,661 0 0.00 %

County and Local Government Deschutes County 515,131 40,000 7.77 % Jefferson County 103,000 44,900 43.59 % Crook County 203,122 20,000 9.85 % City of Bend 1,082,040 556,466 51.43 % Other Local Government 414,479 30,000 7.24 %

Federal Government US Dept of Transportation 1,337,998 0 0.00 %

Central Oregon Council on Aging 58,392 70,000 119.88 %Use of Money & Fees

Interest on Investments 753 316 No Budget %Misc. Transportation 19,869 10,626 53.48 %Bus Fares 653,337 47,509 7.27 %Charges for Services 303,809 0 0.00 %

TOTAL CURRENT FISCAL YEAR 8,415,938 1,003,741 11.93 %

TOTAL RESOURCES 8,528,699 1,566,505 18.37 %

***EXPENDITURES***Personal Services 2,767,144 239,649 8.66 %Materials & Services 5,327,573 170,360 3.20 %Capital Outlay 320,468 0 0.00 % TOTAL PERSONAL, MATERIALS &


Operating Contingency 0


Attachment C

CENTRAL OREGON SUPPLEMENTAL REPORT PAGE 8INTERGOVERNMENTAL COUNCIL

FISCAL YEAR JOB TRAINING ACTIVITIES2014 - 2015

BUDGETRESOURCES BUDGET 7/31/2014 YEAR TO

FY 14-15 8.33% DATE % ***RESOURCES***Beginning Fund Balance 306,667 308,296 100.53 %

Contracts with Other Agencies State Government

DHS 1,326,939 8,779 0.66 % School District Income 1,480,000 0 0.00 % Oregon Youth & Conservation Corp 31,274 0 0.00 %



Other Program Income Misc. Income/Projects 58,000 5,000 8.62 %


TOTAL RESOURCES 5,917,805 322,248 5.45 %

***EXPENDITURES***Personal Services 4,194,216 306,940 7.32 %Materials & Services 1,414,872 104,101 7.36 %Capital Outlay 0 0 No Budget %

TOTAL PERSONAL, MATERIALS & SERVICES, CAPITAL OUTLAY 5,609,088 411,042 7.33 %



Attachment C

SPECIAL REVENUE FUNDS

BOARDAPPROVED YEAR TO YTD

BUDGET DATE BUDGETFY 14-15 7/31/2014 8.33%

Beginning Cash $1,470,088.00 $1,535,945.58

Resources Revolving loan collections 229,118.00 18,930.71 8.26% Principal write-off 0.00 0.00 0.00% Loan Packaging/Servicing 9,280.00 230.63 2.49% Interest on revolving loans 197,515.00 6,117.94 3.10% Interest on investments 6,580.00 384.83 5.85%

Total Resources 1,912,581.00 1,561,609.69

Requirements Contract Services 146,931.00 11,557.77 7.87% Project Advances 0.00 0.00 Business loans 475,000.00 9,582.35 2.02% Interest on COIC Loans 13,797.00 0.00 0.00% Principal Repayment 94,385.00 0.00 0.00% Operating contingency 1,182,468.00 0.00 0.00%

Total Requirements 1,912,581.00 21,140.12

Ending Cash $0.00 $1,540,469.57

CENTRAL OREGON INTERGOVERNMENTAL COUNCILFISCAL YEAR2014 - 2015

Attachment C

Capacity Fund Balance as of

PRIOR YEAR CARRY FORWARD 26,566.67

CURRENT YEAR CONTRIBUTIONS

Deschutes County 12,970.00 Jefferson County 3,355.00 Crook County 2,813.00 City of Culver 338.00 City of Prineville 2,280.00 City of La Pine 412.00 City of Metolius 174.00 City of Sisters 513.00 City of Madras 1,544.00 City of Redmond 6,498.00 City of Bend 19,103.00

TOTAL FY13-14 CONTRIBUTIONS 50,000.00

TOTAL FUNDS AVAILABLE FY13-14 $76,566.67

BOARD MTG

FY13-14 EXPENDITURES NOTES DATE APPRVDLocal Food Hub Development Capacity 3,100.00 Support USDA Risk Management Education Gra 02/06/2014

TOTAL FY13-14 EXPENDITURES 3,100.00

FUND BALANCE $73,466.67

FUNDS COMMITTED FY13-14Redmond Hub Improvements 16,275.00 Match funding of CET station/stops. 12/02/2010

TOTAL FUNDS COMMITTED FY13-14 16,275.00

PROJECTED FUND BALANCE AT YEAR END $57,191.67

CAPACITY FUND CONSIDERATIONS OTHER CRITERIA

The proposed project is appropriate for COIC Creates economies of scale

The project falls within the scope of the COIC purpose statements Leverages additional resources

The project is of regional significance Supports regional coordination

CENTRAL OREGON INTERGOVERNMENTAL COUNCILECONOMIC DEVELOPMENT JURISDICTIONAL DUES ACTIVITY

July 31, 2014

Attachment C

BUILDING FUNDS9920 9930


Intermodal Transit BUDGET Intermodal Transit DATE BUDGETFY 14-15 7/31/2014 8.33%

Beginning Cash $59,736.00 $0.00 $59,736.00 $0.00 $0.00 $0.00

ResourcesRental Income 97,200 97,200.00 7,868.75 8,772.04 16,640.79 17.12%

Total Resources 156,936 0 0 156,936.00 7,868.75 8,772.04 16,640.79

Debt ServicePrinciple Payments 46,458 46,458.00 3,966.08 2,880.63 6,846.71 14.74%Interest Expense 15,990 15,990.00 1,237.92 3,575.62 4,813.54 30.10%Operating Contingency 94,488 94,488.00 0.00

Total Debt Service 156,936 0 156,936.00 5,204.00 6,456.25 11,660.25

Ending Cash $0.00 $0.00 $0.00 $0.00 $2,664.75 $2,315.79 $4,980.54


Attachment C

CENTRAL OREGON PAGE 1INTERGOVERNMENTAL COUNCIL GENERAL FUND EXPENDITURES

FISCAL YEAR2014 - 2015 BOARD

APPROVEDBUDGET 8/31/2014 BUDGETFY 14-15 16.67% EXPENDED

Personal Services Executive Director 103,809 15,961.52 15.38 %

Senior Management Team Deputy Director 98,140 17,675.32 18.01 % Loan Manager 95,729 15,579.97 16.28 % Community & Econ Dev Manager 72,938 12,432.43 17.05 % Program Managers - E & T 238,435 41,233.95 17.29 % Fiscal & Administrative Manager 76,513 12,465.49 16.29 % Human Resources Manager 62,218 10,433.54 16.77 %

Program Facilitators Program Administrators - E.D. 102,664 7,678.65 7.48 % Program Administrators - Transportation 254,641 35,431.24 13.91 % Loan Officer 72,938 11,591.13 15.89 %

Program Staff Network Administrator 81,985 14,170.55 17.28 % Employment Counselor 1,160,598 188,048.74 16.20 % Staff Accountant 36,549 6,655.75 Accounting Coordinator 63,429 11,733.74 18.50 % Human Resource Coordinator 56,489 10,383.25 18.38 % Executive Assistant 42,365 6,963.20 16.44 % Classroom Instructor - Lead 69,597 9,610.45 13.81 % Classroom Instructor 510,993 28,859.67 5.65 % Program Planner - E&T 59,450 6,934.20 11.66 % Program Coordinators 124,114 34,160.78 27.52 % Program Coordinator - ED 39,939 0.00 0.00 % Volunteer Program Coodinator 0 765.02 No Budget % Outreach and Engagement Coodinator 45,303 ** 0.00

Technical Support IT Support 28,790 6,124.50 21.27 % Program Assistant - E&T 151,762 23,138.60 15.25 % Program Assistant - CED and Transportation 120,732 21,208.73 17.57 % Accounting Clerk 35,889 6,530.77 18.20 % Loan Servicing Clerk 24,449 6,464.27 26.44 % Data and Computer Analyst 36,548 ** 0.00

Support Customer Service Reps 412,220 76,261.42 18.50 % Drivers 428,343 66,561.39 15.54 % Vehicle Washers 32,812 7,778.59 23.71 % Bus Mechanic 33,440 2,096.71 6.27 %

Temporary Summer Crew Leaders 5,482 3,795.12 69.23 % ***SUB-TOTAL*** 4,779,303 718,728.69 15.04 %

Merit Increases 71,688COLA Increases 0Vacation Buyout/Longevity/O.T. Expense 0

Payroll Expense Medical/Life/Dental Insurance & LTD 1,685,790 257,925.45 15.30 % Public Employes Retirement 648,746 97,907.08 15.09 % F. I. C. A. 358,515 55,117.74 15.37 % Workers Compensation 86,378 16,032.58 18.56 % Unemployment Insurance 124,080 15,769.75 12.71 %TOTAL PERSONAL SERVICES 7,754,500 1,161,481.29 14.98 %

Attachment D





Rent 575,075 95,078.06 16.53 % Telephone 114,459 13,279.76 11.60 % Utilities/Janitorial 238,948 29,349.76 12.28 %

Supplies/Printing School District/ Crews 3,958 926.31 23.40 % General Supplies 110,498 25,756.54 23.31 % Furnishings & Equipment 36,438 955.25 2.62 % Printing 20,934 3,106.82 14.84 % Postage 9,519 324.50 3.41 % Subscriptions 2,908 613.52 21.10 % Fees/Dues 188,500 19,347.18 10.26 % Advertising 2,297 492.47 21.44 % Office Equipment Lease Expense 6,947 759.81 10.94 %

Repair and Maintenance Office Equipment 8,888 1,080.36 12.16 % Vehicles 296,793 64,655.30 21.78 % Other 23,578 5,083.67 21.56 % Insurance 95,704 20,935.82 21.88 % Services Legal 69,549 1,555.00 2.24 % Auditing 26,225 3,893.00 14.84 % Security Services 18,265 5,854.20 No Budget

Consulting Computer Network 0 3,288.00 Telephone Systems 2,301 0.00 0.00 % Contracting 4,117,696 380,217.63 9.23 % Other 3,067 165.00 5.38 %

Training/Travel Operational 71,166 10,531.39 14.80 % Staff Training/Education 8,764 400.00 4.56 % Employee Bus Pass 8,816 1,930.01 21.89 % Crew Travel 24,727 4,240.82 17.15 % Fuel Expense - Transportation 520,880 49,925.27 9.58 %

Cost of Goods Sold Hawthorne Market 67,605 11,311.86 16.73 %

***SUB-TOTAL*** 6,606,900 755,057.31 11.43 % Job Training/Services

Client Workforce Investment Act 410,939 90,586.23 22.04 % School Districts/Crews 88,500 228.00 0.26 % DHS 29,608 3,305.21 11.16

TOTAL MATERIALS AND SERVICES 7,135,947 849,176.75 11.90 %

Attachment D




Capital Outlay

Equipment Furnishings & Equipment 0 0.00 No Budget % Vehicles 320,468 0.00 0.00 % Leasehold Improve / Real Prop. 0 0.00 No Budget % Proceeds from Sale of Capital 0 0.00 No Budget %

TOTAL CAPITAL OUTLAY 320,468 0.00 0.00 %

Debt Service

Principle 90,862 13,572 14.94 % Interest 49,061 9,748 19.87 %

TOTAL DEBT SERVICE 139,923 23,320.50

EXPENDITURES BEFORE CONTINGENCY 15,350,838 2,033,979 13.25 %


Operating Contingency 920,679 0.00

TOTAL TRANSFERS & CONTINGENCY 920,679 0.00


TOTAL GENERAL FUND EXPENDITURES 16,271,517 2,033,979

Attachment D

A

Expenditures Attachment B: Pages 1-3 For the Fiscal Period Ending 8/31/2014

GENERAL FUND EXPENDITURE LINE ITEM Notation

Actual to Budget Variance Notations / Explanations

Explanation

Attachment D

CENTRAL OREGON PAGE 4INTERGOVERNMENTAL COUNCIL

FISCAL YEAR GENERAL FUND RESOURCES2014 - 2015

BOARD YEAR TO DATEAPPROVED REVENUE BUDGET

BUDGET 8/31/2014 RECEIVED(Beginning Balance) FY 14-15 16.67% FY 14-15

Net Working Capital 855,025 1,315,937 153.91 % Job Training Reserves $306,667 Transportation $112,761 Ec. Dev. Planning $ 46.493 Ec. Dev. Loans $389,104

Charges for Services EDA Round 1 Fund 18,850 2,290 12.15 % EDA Round 2 Fund 26,890 3,857 14.35 % EDA Round 3 Fund 40,841 5,341 13.08 % Local Job Creation Fund 3,280 628 19.15 % Or. Business Development Corp. 196,459 38,502 19.60 % USDA/Intermediary Relending RLF 56,854 12,404 21.82 %

Grants/Contracts With Other Agencies State Government

DHS 3,929,286 197,796 5.03 % OR Department of Transportation 1,203,361 0 0.00 % Oregon Dept of Land Cons. & Dev. 0 2,909 No Budget % Oregon AGORA 30,000 0 Oregon Youth Conservation Corp 31,274 0 0.00 %

Local Government Deschutes County 533,601 60,019 11.25 % Jefferson County 149,731 58,444 39.03 % Crook County 210,935 25,831 12.25 % City of Bend 1,116,143 585,804 52.48 % Other Local Government 433,273 54,275 12.53 % School District Income 1,480,000 0 0.00 %

Federal Government EDA 75,000 0 0.00 % US Dept of Agriculture 267,462 0 0.00 % US Dept of Transportation 1,337,998 0 0.00 % Federal Emergency Management Agency 95,000 0 0.00 % National Forest Service 0 7,024 No Budget %


Meyer Memorial Trust 53,000 74,276 140.14 % Central Oregon Council on Aging 58,392 70,000 119.88 % Oregon Community Foundation 50,000 0 0.00 % RDI Wealth Works 60,000 0 No Budget % WY East 3,500 0 COFSF Foundation 25,000 0 0.00 %

Use of Money & Fees Interest on Investments 5,888 1,660 28.20 %

Other Misc. Job Training/Project Income 58,000 5,000 8.62 % Misc. Economic Development 348,309 19,631 5.64 % Misc. Transportation 19,869 20,292 102.13 % Bus Fares 653,337 103,438 15.83 % Rent Income 199,689 33,282 16.67 %

TOTAL RESOURCES 16,339,122 2,698,640 16.52 %

Attachment D

CENTRAL OREGON PAGE 5INTERGOVERNMENTAL COUNCILGENERAL FUND EXPENDITURES

BY CATEGORYFISCAL YEAR2014 - 2015

TOTALCASH CASH CASH CASH

BUDGET EXPENSES EXPENSES EXPENSES EXPENSESFY 14-15 8/31/2014 JOB TRNG. EC.DEV. TRANSIT

Personal Services

Salaries 4,850,991 718,729 368,782 70,227 279,720 Fringe Benefits 2,903,509 442,753 216,776 33,689 192,287

TOTAL PERSONAL SERVICES 7,754,500 1,161,481 585,558 103,917 472,007


Office Support 1,112,737 170,150 100,512 17,824 51,814 Fees/Advertising 197,744 19,840 2,124 3,760 13,956 Repairs and Maintenance 329,259 70,819 7,006 470 63,344 Insurance 95,704 20,936 6,468 706 13,762 Professional Services 4,218,838 394,973 2,855 9,742 382,376 Travel/Training (Bus Fuel) 634,353 67,027 12,587 595 53,846 COGS Market 67,605 11,312 0 0 11,312 Client Services 499,439 94,119 94,119 0 0

TOTAL MATERIALS AND SERVICES 7,155,679 849,177 225,671 33,096 590,410

Capital Outlay

Equipment Computer 0 0 0 0 0 Software 0 0 0 0 0 Furnishings & Equipment 0 0 0 0 0 Vehicles 320,468 0 0 0 0 Leasehold Improve / Real Prop. 0 0 0 0 0 Proceeds from Sale of Capital 0 0 0

TOTAL CAPITAL OUTLAY 320,468 0 0 0 0

Debt Service

Principle 90,862 13,572 Interest 49,061 9,748

TOTAL DEBT SERVICE 139,923 23,321


Operating Contingency 920,679 0 0 0 0

TOTAL TRANSFERS & CONTINGENCY 920,679 0 0 0 0


TOTAL SUMMARY 16,291,249 2,033,979 811,229 137,012 1,062,417

8/31/2014FOR THE PERIOD ENDING

Attachment D


FISCAL YEAR2014 - 2015 ECONOMIC DEVELOPMENT ACTIVITIES



Beginning Fund Balance 435,597 444,877 102.13 %Charges for Services Revolving Loan Funds

Program Income EDA Round 1 Fund 18,850 2,290 12.15 % EDA Round 2 Fund 26,890 3,857 14.35 % EDA Round 3 Fund 40,841 5,341 13.08 % Local Job Creation Fund 3,280 628 19.15 % OR Business Development Corp. 196,459 38,502 19.60 % USDA/Intermediary Relending RLF 56,854 12,404 21.82 %

Contracts with Other Agencies Deschutes County 18,470 19,769 107.04 % Jefferson County 46,731 13,544 28.98 % Crook County 7,813 5,831 74.63 % City of Bend 34,103 29,338 86.03 % Other Local Government 18,794 17,609 93.69 %

Grants from Other AgenciesFederal Government

EDA 75,000 0 0.00 % US Dept of Agriculture 267,462 0 0.00 % Federal Emergency Management Agency 95,000 0 0.00 %

State of Oregon Department of Transportation 81,700 0 0.00 % Oregon AGORA 30,000 Oregon Dept of Land Conservstion & Dev 0 2,909 No Budget % Oregon Department of Forestry 0 0 No Budget % Oregon Department of Energy 0 0 No Budget %

Meyer Memorial Trust 53,000 74,276 140.14 %COFSF Foundation 25,000 0 0.00 %Oregon Community Foundation 50,000 ** #VALUE! %WY East 3,500 ** 0.00 %RDI Wealth Works 60,000 **

Use of Money & Fees Interest on Investments 3,085 561 18.19 %Cascade East Transit Match 29,500 19,631 No Budget %Bend MPO Local Vision 15,000 ** No Budget %


TOTAL RESOURCES 1,692,929 691,367 40.84 %

***EXPENDITURES***Personal Services 793,140 103,917 13.10 %Materials & Services 461,108 33,096 7.18 %Debt Service 0 0 No Budget %Capital Outlay 0 0 No Budget % TOTAL PERSONAL, MATERIALS &

Attachment D




Attachment D


FISCAL YEAR2014 - 2015 TRANSPORTATION ACTIVITIES



Beginning Fund Balance 112,761 562,764 0.00 %

Grants/Contracts with Other Agencies

State of Oregon Department of Human Services 2,602,347 189,017 7.26 % Department of Transportation 1,121,661 0 0.00 %

County and Local Government Deschutes County 515,131 40,250 7.81 % Jefferson County 103,000 44,900 43.59 % Crook County 203,122 20,000 9.85 % City of Bend 1,082,040 556,466 51.43 % Other Local Government 414,479 36,667 8.85 %

Federal Government US Dept of Transportation 1,337,998 0 0.00 %

Central Oregon Council on Aging 58,392 70,000 119.88 %Use of Money & Fees

Interest on Investments 753 710 No Budget %Misc. Transportation 19,869 20,292 102.13 %Bus Fares 653,337 103,438 15.83 %Charges for Services 303,809 0 0.00 %

TOTAL CURRENT FISCAL YEAR 8,415,938 1,081,739 12.85 %

TOTAL RESOURCES 8,528,699 1,644,503 19.28 %

***EXPENDITURES***Personal Services 2,767,144 472,007 17.06 %Materials & Services 5,327,573 590,410 11.08 %Capital Outlay 320,468 0 0.00 % TOTAL PERSONAL, MATERIALS &

SERVICES, CAPITAL OUTLAY 8,415,185 1,062,417 12.62 %

Operating Contingency 0

TOTAL EXPENDITURES 8,415,185 1,062,417 12.62 %

Attachment D

CENTRAL OREGON SUPPLEMENTAL REPORT PAGE 8INTERGOVERNMENTAL COUNCIL

FISCAL YEAR JOB TRAINING ACTIVITIES2014 - 2015

BUDGETRESOURCES BUDGET 8/31/2014 YEAR TO

FY 14-15 16.67% DATE % ***RESOURCES***Beginning Fund Balance 306,667 308,296 100.53 %

Contracts with Other Agencies State Government

DHS 1,326,939 8,779 0.66 % School District Income 1,480,000 0 0.00 % Oregon Youth & Conservation Corp 31,274 0 0.00 %



Other Program Income Misc. Income/Projects 58,000 12,024 20.73 %


TOTAL RESOURCES 5,917,805 329,488 5.57 %

***EXPENDITURES***Personal Services 4,194,216 585,558 13.96 %Materials & Services 1,414,872 225,671 15.95 %Capital Outlay 0 0 No Budget %

TOTAL PERSONAL, MATERIALS & SERVICES, CAPITAL OUTLAY 5,609,088 811,229 14.46 %



Attachment D

SPECIAL REVENUE FUNDS


BUDGET DATE BUDGETFY 14-15 8/31/2014 16.67%

Beginning Cash $1,470,088.00 $1,535,956.58

Resources Revolving loan collections 229,118.00 38,507.96 16.81% Principal write-off 0.00 0.00 0.00% Loan Packaging/Servicing 9,280.00 5,201.67 56.05% Interest on revolving loans 197,515.00 20,122.69 10.19% Interest on investments 6,580.00 827.59 12.58%

Total Resources 1,912,581.00 1,600,616.49

Requirements Contract Services 146,931.00 24,521.41 16.69% Project Advances 0.00 0.00 Business loans 475,000.00 278,867.54 58.71% Interest on COIC Loans 13,797.00 0.00 0.00% Principal Repayment 94,385.00 0.00 0.00% Operating contingency 1,182,468.00 0.00 0.00%

Total Requirements 1,912,581.00 303,388.95

Ending Cash $0.00 $1,297,227.54


Attachment D

Capacity Fund Balance as of

PRIOR YEAR CARRY FORWARD 26,566.67

CURRENT YEAR CONTRIBUTIONS

Deschutes County 12,970.00 Jefferson County 3,355.00 Crook County 2,813.00 City of Culver 338.00 City of Prineville 2,280.00 City of La Pine 412.00 City of Metolius 174.00 City of Sisters 513.00 City of Madras 1,544.00 City of Redmond 6,498.00 City of Bend 19,103.00

TOTAL FY13-14 CONTRIBUTIONS 50,000.00

TOTAL FUNDS AVAILABLE FY13-14 $76,566.67

BOARD MTG

FY13-14 EXPENDITURES NOTES DATE APPRVDLocal Food Hub Development Capacity 3,100.00 Support USDA Risk Management Education Gra 02/06/2014

TOTAL FY13-14 EXPENDITURES 3,100.00

FUND BALANCE $73,466.67

FUNDS COMMITTED FY13-14Redmond Hub Improvements 16,275.00 Match funding of CET station/stops. 12/02/2010

TOTAL FUNDS COMMITTED FY13-14 16,275.00

PROJECTED FUND BALANCE AT YEAR END $57,191.67

CAPACITY FUND CONSIDERATIONS OTHER CRITERIA

The proposed project is appropriate for COIC Creates economies of scale

The project falls within the scope of the COIC purpose statements Leverages additional resources

The project is of regional significance Supports regional coordination

CENTRAL OREGON INTERGOVERNMENTAL COUNCILECONOMIC DEVELOPMENT JURISDICTIONAL DUES ACTIVITY

August 31, 2014

Attachment D

BUILDING FUNDS9920 9930


Intermodal Transit BUDGET Intermodal Transit DATE BUDGETFY 14-15 8/31/2014 16.67%

Beginning Cash $59,736.00 $0.00 $59,736.00 $0.00 $0.00 $0.00

ResourcesRental Income 97,200 97,200.00 15,737.50 17,544.08 33,281.58 34.24%

Total Resources 156,936 0 0 156,936.00 15,737.50 17,544.08 33,281.58

Debt ServicePrinciple Payments 46,458 46,458.00 7,914.52 5,657.93 13,572.45 29.21%Interest Expense 15,990 15,990.00 2,493.48 7,254.57 9,748.05 60.96%Operating Contingency 94,488 94,488.00 0.00

Total Debt Service 156,936 0 156,936.00 10,408.00 12,912.50 23,320.50

Ending Cash $0.00 $0.00 $0.00 $0.00 $5,329.50 $4,631.58 $9,961.08


Attachment D

Attachment E

Staff Report October 2, 2014 Page 1 of 4

Staff Report September 2014 I. Administration II. Community and Economic Development III. Employment and Training IV. Transportation I. Administration Fiscal Year Close Out and Audit: Our accounting department compiled our financial statements and other reports to hand over to our auditor this month. Stuart Katter from the firm Kerkoch Katter & Nelson is once again performing our audit. Reserve Policy: Our Policy Committee is currently working on a number of policies, but one of certain interest to the Board is the Reserve Policy. We have long been in need of one that outlines the purpose of this fund, its acceptable uses, and proper board oversight. ACA Preparation: The Administration Department has been working with HR to prepare for the upcoming Affordable Care Act regulations. We have been working with Deschutes County’s Benefits Team to take this on as a coordinated effort. HIPAA Compliance: Due to our medical rides program, we are required to create a policy and a plan to become compliant. Because most of the requirements are IT related, the Administration Department has been working with Transportation to prepare a plan to become HIPAA compliant. II. Community and Economic Development/Loans Loan Department: COIC's affiliate, Oregon Business Development Corporation (our SBA Certified Development Company), was the breakfast provider for the September 12th meeting of the Commercial Investment Division (CID) of the Central Oregon Association of Realtors. Loan Officer Lisa Kyle, a member of CID, presented an overview of our SBA and COIC loan programs.

The Oregon Business Development Corporation (OBDC) annual meeting will be held on Monday, October 20th. This year's meeting is particularly important because the Small Business Administration has issued several new governance and risk management regulations that go into effect in mid-2015. We need to start planning for the implementation of the new rules as soon as possible because the contractual relationship between COIC and OBDC will undoubtedly impact the way we deal with the new regulations.

The Loan Department staff is working on new loan applications for a retail collectibles business and a gymnastics business, both in Bend. The loans, to be done in cooperation with Mid Oregon Credit Union and Wells Fargo SBA Lending, respectively, are both for the purchase of buildings. CED Department Staffing: CED is experiencing significant staffing changes. Judy Watts, COIC’s new Outreach and Engagement Administrator, will begin work on October 1. Judy’s work will center on raising awareness of the community and regional values served by transit as well as the potential roles that transit could serve with service improvements. The ultimate desired outcome is increased political, stakeholder, and citizen support for the transit system leading to increased levels of stable funding. Judy’s position is supported by funding from ODOT, the Bend MPO, CET, and the COIC capacity fund, with additional funding pending from the Oregon Community Foundation and the Meyer Memorial Trust. Judy is moving to Central Oregon for this

Attachment E


position from Little Rock, Arkansas, where she was the Outreach and Engagement Coordinator for a large regional MPO – MetroPlan (http://www.metroplan.org/). The Natural Resources and Environment Program Administrator position (Phil Chang’s old job) has been posted and is already generating significant “buzz” in the natural resource and collaboration communities; we are fielding calls about it every day. The focus of the position is to be the primary steward of the collaborative processes affecting the Deschutes and Ochoco National Forests, and to raise COIC’s profile in regards to natural resource and environmental planning, convening, and collaboration. Other duties may include biomass market development, green infrastructure, and policy issues. For more see: http://coic2.org/coic-employment/ Society for Ecological Restoration Conference: REMINDER: The SER Conference is from October 6-10th. The CED Department was contracted by the Pacific NW and Great Basin Society for Ecological Restoration to help design, organize, and deliver a regional conference with the theme of Collaborative Restoration: From Community Efforts to Landscape Scales. COIC has assisted with the website design, developing contacts, and arranging lodging, workshops and field trips as well as other conference planning tasks. COIC is now in the final stages of planning efforts for the October 6-10th conference at Eagle Crest Resort; we have helped develop a conference program and will be doing day-of-support for the conference. Forestry Collaborative Efforts: Scott Aycock has been shepherding the Deschutes and Ochoco forestry collaborative efforts while COIC engaged in a brief assessment process between Phil Chang’s resignation and the new hire described above. Following is a quick overview of the current status of each effort: Deschutes Collaborative Forest Project (DCFP) The DCFP is a highly-complex forestry collaborative project, with multiple subcommittees funneling information and activities into the governing Steering Committee and on to the Forest Service. Currently, the group is focused on developing broad recommendations for management of mixed conifer forests that could be broadly applicable to forest management across the Deschutes National Forest (and potentially, elsewhere). A variety of technical experts support the DCFP, for instance: 1) the Restoration Planning Subcommittee benefits from contract facilitation by Mary Orton; 2) the Outreach Subcommittee has hired The Marketing Department to implement a collaborative branding and messaging strategy, and 3) the overall DCFP is co-staffed by COIC and Pete Caligiuri, forest ecologist, The Nature Conservancy. For more information, see: http://www.deschutescollaborativeforest.org/ Ochoco Forest Restoration Collaborative (OFRC) The OFRC is a younger effort than the DCFP, and is still in the (somewhat) early stages of collaborative development. The group has created collaborative recommendations for the Wolf project on the Ochoco National Forest and is currently in the midst of completing a data and values-based “Forest Assessment” of the entire Ochoco National Forest. The purpose of the Assessment is to ID areas where there is significant overlap of issues and interests – “hot spots” on the map that show where active management may be required to address the concerns of diverse stakeholders. For more information, see: https://sites.google.com/site/ochococollaborative/ Central Oregon Forest Stewardship Foundation (COFSF) The COFSF was developed in 2010/11 by COIC staff and regional leaders as a means to help fund and support regional forestry collaborative efforts. The Foundation is governed by a diverse, 6-member Board and is currently staffed by (“Acting Director”) Scott Aycock, CED Manager, with fiscal support from Joe Checketts, COIC Staff Accountant. The Foundation currently manages funding from OWEB, the USFS (RAC funding), and the Oregon Forest Resources Institute, and has issued subcontracts to fund COIC’s staff support to the DCFP and OFRC, professional facilitation for both collaboratives, and marketing and outreach services. The foundation is currently in the process of assessing its potential to become more of a “stand alone” organization with its own in-house staff.

Attachment E


III. Employment and Training Region 10 (Crook, Deschutes and Jefferson Counties) – Youth Program: All three crews are busy working on a variety of paid projects throughout the region. Prospects are extremely good for keeping Work/Ed crews busy on paid work projects throughout the school year weather permitting. Enrollment in COIC classrooms comparative to last School Year: 2013 -2014 2014 – 2015 Prineville – 27 35 Bend – 71 (full time) 7 (part time) 78/8 Redmond – 52 (full time) 13 (part time) 60/15 La Pine - 9 11 Region 10 (Crook, Deschutes and Jefferson Counties) – Adult Program:

T-Mobile National Emergency Grant (NEG): We’re in the final two weeks of wrapping up our services under this two-year grant, which will sunset 9/30/14. We met our goal to enroll 120 T-Mobile displaced workers, and have provided “wrap-around” support services to these individuals who have been in Trade Act-supported training programs. This means we were able to provide support service payments such as transportation, car insurance, car repair, housing, and child care assistance that Trade Act was unable to cover. These support service payments are often key to ensuring the participant is able to move forward and focus on their training program activities. Back-to-Work-Oregon (BTWO) On-the-Job Training Program: COIC has been assigned to fill 38 OJTs as part of the second round of BTWO OJT funding, with all slots to be filled by December 2014. 26 have been filled as of the date of this report. Additionally, we must provide an identical number of “match” slots, so that’s a target to meet of 76 OJTs by year-end. BTWO candidates must be Oregon residents, at least 18 years old, unemployed, and must complete the NCRC. “Match”-funded OJT candidates must meet the same requirements, but must also be receiving or have exhausted Unemployment Insurance benefits, which is a little more difficult criterion to meet. We’re working in each town with our Employment Department partners to identify employers who are seeking skilled workers and who would be interested in participating in the program. Dislocated Worker Training National Emergency Grant (NEG): The Department of Labor consolidated its unallocated National Emergency Grant funds and issued a Dislocated Worker Training NEG to states to help mitigate the negative effects of the federal sequestration cuts. Oregon received the sixth largest amount of all the states, a total of $2,616,342. Of that amount, $171,000 came to Central Oregon through TOC, with a directive to serve 17 customers in OJTs and a minimum of 17 via conventional Training activities. So far, we’ve filled 12 of the 17 required OJT slots, and have approved 14 of the required 17 conventional training slots. Employment Outlook: On September 22nd, the Employment Department lists 820 jobs open in Central Oregon, down slightly from last month’s 873 listings. Region 11 (Klamath and Lake Counties) – Youth Program: Our Summer Crew projects in Lakeview and North Lake County concluded on August 15th. Lake County School Crew began working on projects for Lake County, the Fremont-Winema National Forest, and the Lakeview District of the BLM on September 15th. School began at our Lakeview Alternative school on Tuesday September 2. We had 8 full-time and 5 part time students begin with us on that date.

The COIC Region 11 youth program met or exceeded all three of the federal Workforce Investment Act (WIA) youth performance standards for Program Year 2013 (July 1, 2013 through June 30, 2014).

Attachment E


In Klamath Falls we are once again partnering with the Klamath Adult Learning Center and Klamath Community College to provide GED and high school credit retrieval services to our at-risk youth clients.

Region 11 (Klamath and Lake Counties) – Adult Program: Region 11 met or exceeded all three federal performance standards in both the Adult and Dislocated Worker programs in Program Year 2013. Performance is based on entered employment rate, employment retention rate, and six-month average earnings. We have met or exceeded all of our enrollment and participation goals in the Back to Work Oregon and the National Emergency-On the Job Training (OJT) programs. New projects: District 11 has been selected as one of two pilot sites in the State to develop a system for assessing DHS-JOBS clients with the National Career Readiness Certificate (NCRC). IV. Transportation Volunteer Ride Program: On September 11, COIC participated in an outreach event to begin recruiting volunteer drivers. Materials about the program and applications were distributed. Two orientations have occurred since then to discuss specifics with the volunteers. Five volunteers have been screened, trained and are now ready to provide rides. We have received applications for 12 additional volunteers, 9 of which have completed the screening process. We will be working to get those volunteers trained and then begin recruitment efforts for additional volunteers. Bend Stop Improvements: COIC has hired BECON Civil Engineering & Land Surveying to complete the bus stop design, bid document, and permit phase for the bus stop improvements for the Route 2 extension and Route 4 modification. FTA Drug & Alcohol Review: COIC was selected for a FTA Drug & Alcohol Review. The Executive Committee approved required changes to the COIC policy and COIC staff have now addressed to the satisfaction of the FTA, the other outstanding items. Project Connect: COIC provided Saturday community connector service that was open to the public, but also specifically addressed the needs of those trying to travel to Project Connect in Redmond (a local event providing necessary services to the homeless). 1,748 rides were provided. Ride the River: Ride the River 2014 finished the season on Labor Day. CET provided 13,421 rides, an increase of 27% over last year. ORS 190: The Oregon Transit Association Board, of which CET is a member, has set its legislative agenda. Supporting the ORS 190 clarification is on the OTA legislative agenda for 2015. OTA was extremely helpful in assisting COIC in gaining Representative McLane’s assistance in submitting our concept to legislative counsel. Commissioner Unger and Chair Carr were also instrumental in working with Jason Conger and Mike McLane to advance this concept. Brokerage: The COIC medical ride brokerage known as Cascades East Ride Center completed its second month of operations without the additional 6 eastern Oregon counties that it has previously been brokering rides for. No staff reductions were made because of the loss of the 6 counties, in anticipation of serving a larger eligible population. In August 2014, COIC brokered 6,629 rides for the 3 counties in comparison to 6,078 for the 9 counties in August, 2013.

Attachment E

CENTRAL OREGON INTERGOVERNMENTAL COUNCIL

FUND TO DATE

JULY 1, 2014 ‐ AUGUST 31, 2014

PORTFOLIO STATEMENT COIC ROUND #2

7/1/2014 SOURCES USES 8/31/2014

BEGINNING OF FUNDS: OF FUNDS: ENDING

BALANCE 8/31/2014 8/31/2014 BALANCE

CASH AVAILABLE 190,618.59

Prior Year Interest Receivable 2,317.97

Prior Year Fees Receivable 50.50

Principal Repayment 5,664.81

Repayment Interest 3,521.45

Penalty/Loan Fees Income 25.25

Invested Interest Income 168.87

Charges for Services 3,857.47

Notes Transferred From Other Funds

Notes Transferred To Other Funds

Loans Advanced

190,618.59 11,748.85 3,857.47 198,509.97

7/1/2014 8/31/2014

NOTES RECEIVABLE Beginning Principal Principal Principal Ending Interest Fees/

Balance Advances Write‐Off Repayment Balance Payments Penalties

Barnes dba Gone Fishing 28,540.26 0.00 28,540.26 479.75 75.75

Douglas Fine Jewelry Design‐2006 8,214.18 1,904.79 6,309.39 95.21 0.00

Anthony & Trina Baker 34,976.16 543.36 34,432.80 456.64 0.00

David Herrin dba Redmond Wellness & Chiro 33,720.49 1,421.27 32,299.22 475.23 0.00

ILA Grace dba Dana Signs 106 643 66 602 38 106 041 28 997 62 0 00ILA Grace dba Dana Signs 106,643.66 602.38 106,041.28 997.62 0.00

Concept Retail ‐ Syncopation, Inc 47,099.36 573.87 46,525.49 755.25 0.00

Campbell‐Algar Enterprises 100,709.54 377.74 100,331.80 1,215.58 0.00

7 Peaks Investment Group, LLC 105,355.37 241.40 105,113.97 1,414.64 0.00

TOTAL 465,259.02 0.00 0.00 5,664.81 459,594.21 5,889.92 75.75

7/1/2014 8/31/2014

RECEIVABLES Beginning Ending

Balance Increases Decreases Write‐Off Balance

Interest 2,317.97 2,317.97 0.00

Late Fees 50.50 50.50 0.00

TOTAL 2,368.47 0.00 2,368.47 0.00 0.00

PORTFOLIO BALANCE 658,246.08 658,104.18

Loans Approved Not Disbursed:

0.00

COIC loan reports 100214 meeting.xlsx 1

Attachment E


FUND TO DATE

JULY 1, 2014 ‐ AUGUST 31, 2014

PORTFOLIO STATEMENT COIC ROUND #3

7/1/2014 SOURCES USES 8/31/2014




Prior Year Interest Receivable 3,359.55

Prior Year Fees Receivable 122.51


Repayment Interest 4,510.44

Penalty/Loan Fees Income 203.77


Charges for Services 5,341.29

Notes Transferred From Other Funds


Loans Advanced 78,867.54

179,552.53 15,187.71 84,208.83 110,531.41

7/1/2014 8/31/2014

NOTES RECEIVABLE Beginning Principal Principal Ending Interest Fees/

Balance Advances Repayment Balance Payments Penalties

LaPine Bowling Center 72,776.15 1,851.87 70,924.28 889.43 0.00

Strictly Organic Coffee Co. 105,484.58 0.00 105,484.58 3,329.66 82.50

RBD Instruments, Inc. 150,674.61 2,778.88 147,895.73 1,089.81 0.00

R.E.G. Properties, LLC 168,265.02 2,221.49 166,043.53 2,410.48 243.78

Shawn Heather Armstrong/Panacea 171,132.46 78,867.54 0.00 250,000.00 2,019.24 0.00

TOTAL 668,332.82 78,867.54 6,852.24 740,348.12 9,738.62 326.28

7/1/2014 8/31/2014



Interest 5,228.28 3,359.55 1,868.73

Late Fees 122.51 122.51 0.00

TOTAL 5,350.79 0.00 3,482.06 0.00 1,868.73



0.00

COIC loan reports 100214 meeting.xlsx2

Attachment E


FUND TO DATE

JULY 1, 2014‐ AUGUST 31, 2014

PORTFOLIO STATEMENT COIC LOCAL JOB CREATION

7/1/2014 SOURCES USES 8/31/2014




Prior Year Interest Receivable

Prior Year Fees Receivable


Repayment Interest 605.95

Penalty/Loan Fees Income


Charges for Services 628.04

Transfers to IRP


Loans Advanced‐COIC Intermodal Cntr

24,565.45 2,330.71 628.04 26,268.12

7/1/2014 8/31/2014



COIC Intermodal Center 89,607.73 1,702.67 87,905.06 605.95

TOTAL 89,607.73 0.00 1,702.67 87,905.06 605.95 0.00

7/1/2014 8/31/2014



Interest 0.00 0.00 0.00

Late Fees 0.00 0.00 0.00

TOTAL 0.00 0.00 0.00 0.00 0.00

PAYABLES

IRP Commitment 0.00 0.00

TOTAL 0.00 0.00 0.00



Attachment E


FUND TO DATE

JULY 1, 2014 ‐ AUGUST 31, 2014

PORTFOLIO STATEMENT INTERMEDIARY RELENDING PROGRAM

7/1/2014 SOURCES USES 8/31/2014BEGINNING OF FUNDS: OF FUNDS: ENDINGBALANCE 8/31/2014 8/31/2014 BALANCE

CASH AVAILABLE 1,014,928.45Prior Year Interest Receivable 6,285.20Prior Year Fees Receivable 298.74Principal Repayment 18,532.85Repayment Interest 10,305.13Penalty/Loan Fees Income 3,436.72Invested Interest Income 389.11Charges for Services 12,404.46Rural DevelopmentNotes Transferred To Other FundsInterest ExpenseLoans Advanced 200,000.00

TOTAL CASH 1,014,928.45 39,247.75 212,404.46 841,771.74

7/1/2014 8/31/2014



RG Remanufacturing/Robt Goss 112,706.42 2,122.19 110,584.23 2,574.21 247.20Iron King. Inc. & Vito Bartolotta 34,604.27 2,812.38 31,791.89 582.72 0.00Suttle Lake Resort & Marina 95,038.19 4,248.98 90,789.21 2,581.60 350.28Columella Properties & Tumalo Farms 84,542.09 4,257.65 80,284.44 1,124.03 137.98Syncopation/Concept Retail 156,344.76 2,909.44 153,435.32 2,872.97 0.00Madras Point/Triple L Pizza 221,045.64 1,675.81 219,369.83 2,353.49 0.00Shawn Heather Armstrong /Panacea 250,000.00 0.00 250,000.00 2,820.21 0.00Kerry & Sue Fuller 139,310.45 506.40 138,804.05 1,681.10 0.00Jamie 7 Angel Roscoe‐Cowboy Dinner Tree 200,000.00 0.00 200,000.00 0.00 3,000.00

TOTAL 1,093,591.82 200,000.00 18,532.85 1,275,058.97 16,590.33 3,735.467/1/2014 8/31/2014

Beginning Ending


RECEIVABLESInterest 6,524.39 6,285.20 239.19Late Fees 298.74 298.74 0.00

TOTAL 6,823.13 0.00 6,583.94 0.00 239.19

PAYABLESRural Development Principal 1,386,340.61 0.00 1,386,340.61Rural Development Interest 4,412.18 2,355.38 6,767.56

TOTAL 1,390,752.79 2,355.38 0.00 0.00 1,393,108.17



0.00


Attachment E

NOTES RECEIVABLE:

INTEREST LATE FEES

CURRENT PAID PAID

ORIGINAL PRINCIPAL CONTRACT CONTRACTBORROWER LOAN AMOUNT BALANCE TO DATE TO DATE

ACTIVE LOANS:

DAVID C. ALLEN, LLC, Attorney at Law 17,000.00 3,282.07 5,595.64 701.72

BRICKHOUSE GROUP, LLC 210,000.00 174,495.81 54,791.58 1,402.60

CHARLIE's PIZZA (HOHONSHELT) 45,000.00 23,033.89 15,852.77 84.24

MADRAS JEFFERSON CHAMBER 73,486.20 13,326.95 34,850.24 35.23

MADRAS JEFFERSON CHAMBER 9,900.00 1,959.86 2,908.57 4.88

PRECISION APPLICATIONS, LLC 60,000.00 43,297.53 7,620.55 676.98

THOMAS FORD 108,000.00 100,122.62 2,168.22 0.00

WOLFE TRUCKING 100,000.00 95,368.43 4,950.37 0.00

PAID LOANS (inactive):

DOWNING CONSTRUCTION 31,633.00 0.00 10,127.87 739.50

GREAT EARTH FOODS 40,000.00 0.00 13,731.00 280.53

HACKMAN 80,000.00 0.00 28,310.77 0.00

LOGAN INTERNATIONAL 96,000.00 0.00 12,371.72 150.41

MADRAS ENTERPRISES 350,000.00 0.00 89,991.94 1,002.60

MADRAS MOTORS 145,000.00 0.00 36,227.35 332.01

TDH, LLC‐MADRAS MTRS dba MILLER 190,000.00 0.00 38,168.87 606.24OLIVER, D. C. 10,331.01 0.00 2,796.47 26.68

PHIL'S HARDWARE ( P. DALE) 125,000.00 0.00 55,293.62 3,202.49

SIMPSON 50,000.00 0.00 23,444.99 104.55

STAGE STOP CAFÉ, LLC 50,000.00 0.00 16,274.75 1,999.08

STAGE STOP CAFÉ loan w/o ‐26,065.11

TOTALS 1,765,285.10 454,887.16 455,477.29 11,349.74

CASH:

CURRENT CASH BALANCE 362,235.29

LESS: LOANS APPROVED, NOT DISBURSED

BORROWER AMOUNT

TOTAL FUNDS COMMITTED 0.00

CURRENT CASH AVAILABLE FOR LENDING 362,235.29


COUNTY REVOLVING LOAN FUND REPORT

COUNTY: JEFFERSON

AS OF: August 31, 2014

COIC loan reports 100214 meeting.xlsx

5

Attachment F

Cascades East Transit Monthly Management Report August 2014

RidershipDemand Response 8,735 Demand Resp. Rides Fixed Route Rides Comm. Conctr Rides Brokered Rides Rides

Fixed Route 26,851 Bend 4,183 Rt 1 South 3rd St 4,870 Redmond/Bend 1,745 Unspecified 3

Community Connector 3,926 Redmond 2,853 Rt 2 Brookswood 5,066 Prnvll/Redmond 939 Crook 441

Contracted Providers 6,629 La Pine 553 Rt 3 Newport 3,280 La Pine/Bend 621 Deschutes 4,295Ride the River 7,573 Madras 378 Rt 4 N. 3rd St 4,806 Madras/Redmond 368 Jefferson 410

Total Rides 53,714 Prineville 740 Rt 5 Wells Acres 5,150 Sisters/Redmond 125 Out of Area 34

% Change over last August -1.6% Sisters 28 Rt 6 Bear Creek 3,049 Wrm Spgs/Madras 0 Subtotal 5,183

Rt 11 Galveston 630 Clvr/Metlius/Madras 128 Travel Reimb. (TR) 1,446

Elderly/Disabled Rides Total Rides 8,735 Total Rides 26,851 Total Rides 6,629

Demand Response 6,573 % Change -7.9% % Change -12.0% Total Rides 3,926 % Change 9.1%

Fixed Route 7,904 % Change -9.0%

Community Connector 1,315 13-Aug 9,488 August '13 30,496

Ride the River 7,573

Contracted Providers 6,629 CCAugust '13 4,312

Total Rides 29,994 Ride the River August '13 4,222 Contr. Prov.August '13 6,078

Service Delivery & Performance Data Dial A Ride Trip Purpose Bend DAR Rural DAR Fixed Route Comm. Conctr Ride the River Total (Redmond, Dec '13)

Revenue Hours 1,068.7 970 1,747.8 769 201.6 4,757 Work 40.5%

Revenue Miles 12,456 10,212 21,401 23,069 1,440 68,578 Medical 9.9%

Rides/Hour 3.9 15.4 5.1 37.6 9.9 Other 31.4%

Miles/Ride 3.0 2.2 0.8 5.9 0.2 1.5 School 8.1%

Shopping 6.2%

Service Days Safety & Security Customer Service Senior/Meal Center 3.9%

Weekdays 21 Incidents 0 Total Calls Received 8,556 Total 100.0%Saturdays (Bend only) 5 Prev. Accidents 0 1)Tail swing hit parked car 2) Backed into fence. CET ADA Denials 0Sundays (Bend DAR only) 5 Non-Prev Accdnts. 0 Brkrge Ride Denials 75

Maj. Holidays w/ "Sat." Service 0 Injuries 0 Brkrge No Rides Found 22

Maj. Holidays w/ Full Service 0 Brkrge Cancellations 1,305

Maj. Holidays no Service 0

Cumlative Operations Financial Data (July '13 - June '14) Complaints & ComplimentsBend DAR Rural DAR Fixed Route Comm. Conctr Mtn. Service Total CET Service

Fixed Contract Cost (hours) $92,772 $0 $151,724 $0 $0 $244,496 Driver Complaints 8

COIC Admin Cost (hours) $25,119 $127,410 $41,082 $101,008 $34,223 $328,842 Call Center/Dispatch Compl. 19

Driver Cost (hours) $402,928 $429,980 $658,967 $340,881 $68,212 $1,900,969 Program/General Compl. 6

Other Ops Wages & Benefits $124,872 $179,075 $204,222 $141,968 $55,086 $705,223 Total Complaints 33

Fuel Cost (miles) $92,308 $63,375 $158,598 $143,165 $31,597 $489,043 Compliments 2

Vehicle Maint. Cost (miles) $94,198 $33,984 $161,844 $76,771 $26,019 $392,816

Other Cost (hours) $56,741 $30,294 $92,797 $24,017 $9,212 $213,061 Brokerage Service

Total Cost $888,939 $864,119 $1,469,232 $827,810 $224,349 $4,274,449 Contracted Provider Compl. 20Call Center/Dispatch Compl. 8

Farebox Revenue $70,821 $66,825 $213,557 $209,281 $21,364 $581,848 Program/General Compl. 1Total Complaints 29

Cost/Ride $16.12 $14.25 $3.82 $11.46 $4.88 $6.91 Compliments 2

% Farebox Recovery 8.0% 7.7% 14.5% 25.3% 9.5% 13.6%

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Attachment G COIC Capacity Fund Project Proposal

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Bend Transit Service Improvement and Funding: OR Solutions Process Background The Bend Transit Plan and Regional Transit Master Plan provide an overall approach to expand transit services based on identified needs, demographic trends, etc. However, the Plans do not address how to fund service expansions, and the details of each service expansion may not fully meet the needs of core partners (e.g. the waiting time in between bus routes are longer in the Plan (60 minutes) versus the desires of OSU < 60 minutes). COIC and a group of 5 partner organizations – the City of Bend, OSU-Cascades Campus, COCC, St. Charles, and the Bend Chamber of Commerce have proposed the development of collaboration to create a partnership agreements addressing the following questions:

What are the details and schedule of transit service enhancements that should be made in Bend, including how these services will connect to Redmond, Prineville, La Pine and other Central Oregon communities?

How should these improvements be funded over the short term?

How should this funding approach be modified when a dedicated local public funding tool is developed?

How can this shorter-term approach improve the chances of developing a dedicated local public funding mechanism?

COIC and the five partner organizations have requested that this project be designated as an Oregon Solutions (OS) project and OR Solutions has already indicated a strong interest in taking this to the Governor for OS designation. OS would provide a neutral facilitator and, in coordination with the Governor’s office, ensure that partners keep the process moving forward. Neutral convening and facilitation through OS will ensure a level playing field and transparent data; build trust in the process and outcomes; improve commitment and follow-through to solutions; and provide additional staff capacity. The process: begin in early November 2014; early deliverables in December; and final outcomes in May 2015. The desired deliverable is an overall partnership framework and a series of partnership agreements (IGAs, contracts, etc.) specifying: 1) details of service enhancements and the schedule of enhancements; and 2) the short-term funding tools and appropriate modifications when a dedicated local public funding mechanism is identified. It is anticipated that the outcome would include a wide variety of funding tools that are most appropriate to the funding partners. Based on conversations with the OS project coordinator, COIC staff estimate that the total cost of engagement would be $ 45,000. This includes $40,000 for the OS process and $5,000 in COIC staff time to generate supporting information. OR Solutions will provide $20,000 and the five local partners have already agreed to cover the remaining $20,000. Request The CED Department is requesting COIC Capacity Funds in the amount of $5,000 to support COIC staff time and information generation to support the OR Solutions process. Benefits of the Project This project will benefit the region by creating transit system improvements in Bend that will facilitate local and regional transit connections to high-priority Bend locations, including OSU-CC, COCC, St. Charles, and downtown Bend.

Attachment H

1

Central Oregon Intergovernmental Council 334 NE Hawthorne Ave. Bend, OR 97701 541-548-8163 www.coic.org Staff Report

To: COIC Board From: Andrew Spreadborough, Executive Director Date: September 23, 2014 Re: Workforce Development – Local Area Redistricting Update

Background: Efforts are under way to form the new central corridor workforce development local area. The Oregon Workforce Investment Board endorsed the new local area at their September meeting. Once the Governor designates this local area, the state plan will be submitted to the US Department of Labor for approval. The local area will include all counties within workforce development regions 9, 10 and 11, including: Gilliam, Wheeler, Sherman, Wasco, Hood River, Crook, Deschutes, Jefferson, Klamath and Lake. The counties are currently working with the Governor’s office, The Oregon Consortium staff, the Oregon Employment Department, and a consultant team to develop the new local area governance and Local Workforce Investment Board composition. Next Steps:

The ten Counties must each approve a consortium agreement establishing the role of local elected officials in the Central Oregon Workforce Consortium.

The new workforce area requests nominations for an independent, strong, business-led Workforce Board.

The chief local elected official (CLEO) appoints Workforce Board members as authorized by the Consortium’s board.

The new workforce grant recipient and administrator (the Workforce Board) hires the local workforce director, adopts a budget, hires additional staff and creates policies and systems required to administer public money.

The Local Workforce Investment Board:

It must have a business majority (11 members), It must have at least 20% of its members representing organized labor (at least two labor members)

or community-based advocacy organizations (four members), It must include a 1) higher education, 2) adult education and literacy, 3) Oregon Employment

Department, 4) Voc Rehab, and 5) economic development representative (five members) The recommended Board size is 20 members.

Key Timeline Dates: July 1, 2015 - New local area formed, with Local Workforce Investment Board in place January 1, 2016 (approximate) – RFP for WIA 1B service providers released by new LWIB July 1, 2016 – New service provision contracts (contractors?) in place

Attachment I

1

ORS 190.083 Legislative Clarification Purpose of Proposed Legislative Action To clarify that ORS 190.083 allows for the Central Oregon Intergovernmental Council as a regional organization formed under ORS 190 to assess, levy and collect property taxes for transit operations. Need

COIC, as operator of the regional Cascades East Transit service (CET), must develop a dedicated local funding source to support the CET system. The COIC Board of Directors has identified a voter-approved operating levy funded by property taxes as the best approach.

Problem

Lack of clarity that COIC has the statutory authority under ORS 190.083 to assess property taxes for transit operations.

More established methods of collecting property taxes to fund transit operations require establishment of a new “District” organization.

The COIC Board, composed of Central Oregon cities and counties, wants to retain governance of the CET system at COIC as opposed to forming a new layer of government to manage CET.

Benefits of ORS 190.083 Legislative Clarification

Provides clarification that ORS 190 organizations have the revenue-raising authority to fund regional transit operations.

Eliminates the need to create a new level of government to administer Cascades East Transit; maintains a regional governance model that works for Central Oregon cities and counties.

Protects the role of local governments, and reduces the potential for conflict between local governments and a new district organization.

Provides opportunity for innovative, multi-modal local funding solutions. Supporters of Proposed Legislative Clarification

COIC Board of Directors City of Bend Association of Oregon Counties Oregon Transit Association

For More Information: Jason Carr, COIC Board Chair Prineville City Council (541) 447-5627 [email protected]

Andrew Spreadborough, Executive Director Central Oregon Intergovernmental Council (541) 504-3306 [email protected]

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Attachment I

2

September 15, 2014 To: Central Oregon Legislative Delegation From: Central Oregon Intergovernmental Council Board of Directors Re: Proposal for ORS 190.083 Legislative Clarification This memo provides an overview of a proposed clarification of ORS 190.083 to allow for the Central Oregon Intergovernmental Council (COIC) to assess, levy and collect ad valorem property taxes for public transportation operation (subject to voter approval), while retaining regional governance of the Cascades East Transit at COIC. COIC/Cascades East Transit Background: COIC is a regional Council of Governments (COG) formed in 1972 as an ORS 190 public organization with the purpose of coordinating work of Central Oregon member jurisdictions on issues of regional interest and taking on projects/services of regional significance. COIC’s Board of Directors is composed of elected officials appointed by each member government (Crook, Deschutes and Jefferson counties; cities of Bend, Culver, La Pine, Madras, Metolius, Prineville, Redmond, and Sisters; and the Confederated Tribes of Warm Springs); along with appointed members representing private sector, economic development, and post-secondary education. COIC launched Cascades East Transit (CET) regionally in 2008 and merged the Bend Area Transit system into CET in 2010. CET provides both general public and dial-a-ride services within and between each Central Oregon city. Since its inception CET has been funded by a mix of grants, contracts and local contributions (as well as rider fares). COIC has succeeded in leveraging local contributions to maximize state and federal grants, but the result has been a volatile funding framework composed of over 40 different sources – many of which vary in amount and/or may not be available year to year. While the entrepreneurial approach to funding the CET system worked well during the start up period, a more stable, sustainable funding model is needed to protect the existing system against the disruptive impacts of service reductions on our riders, and to support future transit growth in Central Oregon. The COIC Board and a range of community leaders and partners are in the process of working collaboratively to stabilize the CET system primarily through the development of a local dedicated funding source. Current Problem/Why Legislative Action Necessary: The most common approach in Oregon to developing a new public transportation system and dedicated local funding tool is for a community to establish a mass transit district or transportation district through voter approval. However, the COIC Board has successfully envisioned, planned, and implemented a regionally-based transit system based at the COG, as opposed to forming a transit or transportation district. The COIC Board and organization have a successful track record of operations, and the Board is deeply invested in its success. If utilizing any of the current options for district formation the COIC Board would be required to turn over its governance role to a new organization with a new board of directors. Depending on the geographic scope of the district, this new district organization would provide services in one portion of the region while COIC retained governance and operations of transit in the remaining areas. This approach is not consistent with COIC’s policy goals for regional governance of the transit system. A regionally-based system is necessitated by the very high degree of intercommunity travel for work, school, and essential services such as health care and social services. The COIC Board has an interest in developing a “Made in Central Oregon” solution that addresses the Board’s policy interests in maintaining an efficient regionally governed public transportation system at COIC, while stabilizing CET services through development of a dedicated local funding source. Oregon’s statutes do not clearly allow for this approach to transit system governance and funding. Proposed Solution – Legislative Clarification: A solution to this problem would be to utilize provisions under ORS 190.083 to maintain public transportation governance at COIC (the regional Council of Governments ORS 190 organization). The existing ORS 190.083

Attachment I

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statute authorizes IGAs between counties to create intergovernmental entities to “operate, maintain, repair and modernize transportation facilities.” However, it is the opinion of COIC’s legal advisors that the current text of the statute is limited to roads, bridges and similar infrastructure components, as opposed to transit operations. Additionally, the ORS 190.083 appears to apply only to new intergovernmental entities created specifically for the purposes within the statute, as opposed to being utilized by or vested in an existing ORS 190 entity. To meet the policy goals of the COIC Board of Directors, the ORS 190.083 statute would be amended to allow COIC to retain its regional governance role while allowing for implementation of an ad valorem property tax or other funding tool to support the regional system. Why this is important for regional transit development and efficient local governance: Ensures Ongoing Regional Coordination and Integration of Transit System: Amendment of ORS 190.083 as proposed will allow regional governance to remain with the COIC Board and will facilitate the ongoing operation and governance of a regionally-based system, while providing opportunity to raise local funds to sustain transit operations. Removes Need to Develop an Additional Layer of Government: Eliminates the need to develop a new district organization with its own board of directors, management and overhead costs. Maintaining the status quo governance will ensure that the original intended benefits of concentrating regional transit services at COIC - system accountability, operational efficiencies, cost savings, and streamlined service delivery – are protected and continue to be realized. Protects the Role of Local Governments, Reduces Potential Conflict: The COIC Board’s governance of the CET system ensures directly elected representatives of each of the region’s cities and counties oversee the CET system. COIC Board governance roles include the stewardship of public funds, legal oversight, advocacy, long range strategic planning and short term service level approval. This governance model ensures a broad range of community interests are considered, as opposed to a narrow transit agency agenda which can be at odds with local communities. Provides Opportunity for Multimodal Local Funding: In light of decreasing state and federal funding for transportation facility improvements, it is becoming increasingly apparent that local communities and regions need to develop new local finance tools to fully fund needed facility enhancement and maintenance. For instance, Central Oregon's Trip 97 process is creating a corridor-wide plan to develop a regionally-based method to meet transportation infrastructure needs along the US 97 corridor, including new local funding (see http://www.trip97.com/). The proposed amendment will allow an existing ORS 190 entity - COIC - to help develop local funding to support desired improvements across all modes. Specific Goals of Proposed Legislative Clarification:

• Clarify that ad valorem property taxes can be assessed, levied and collected by COIC as an existing ORS 190 organization (subject to voter approval) to fund transit operations and capital and to perform the other functions and authorities already included in the section.

• Allow for cities to participate in the ORS 190.083 agreements for transportation facilities and operations. • Add transit operations and transit capital (including facilities and rolling stock) into authorized activities

under this provision of statute. • Clarify that existing ORS 190 organizations have this authority.

Supporters of the Proposed Legislative Clarification:

• COIC Board of Directors • City of Bend • Association of Oregon Counties • Oregon Transit Association

For More Information: Jason Carr, COIC Board Chair Prineville City Council (541) 447-5627 [email protected]

Andrew Spreadborough, Executive Director Central Oregon Intergovernmental Council (541) 504-3306 [email protected]

http://www.trip97.com/

COIC Youth Work Experience Placement Central Oregon Intergovernmental Council is seeking partnerships with private, public & non-profit businesses to host and mentor youth in valuable work experience opportunities.

Purpose:

Enhance the basic educational skills of youth

Encourage school completion

Provide youth exposure to the world of work

Enhance the citizenship skills of youth

How:

Contact Kevin Bradley, COIC Youth Program Manager at (541) 447-9291 or Josh Lagalo, Youth Program Coordinator at (541) 815-6893

A COIC Youth Employment Counselor will visit your business and go over the details of a Work Experience Contract.

Payroll costs, including employee wages, mandated taxes and workers’ compensation will be the responsibility of COIC.

Contract lengths are negotiable.

Employer Responsibility:

The employer will be responsible for mentoring, training, and providing a safe a positive worksite.

Attachment J

central oregon intergovernmental council board agendaoct 02, 2014 · central oregon...

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