ce71 recruiter guide

8/14/2019 CE71 Recruiter Guide

1/101


2/101Table of Contents ii

T A B L E O F C O N T E N T S

R E C R U I T E R . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

ABOUT VURV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

PRODUCT OVER VIEW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

DATABASE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1SEARCHING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1PRODUCTIVITY SOFTWARE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2WEB BASED COLLABORATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

SYSTEM REQUIREMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

BROWSER CACHE SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2COOKIE SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2SECURITY SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3SUPPORTED BROWSERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

TRUSTED S ITES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4HELPFUL H INTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Menu Items (Internet Explorer) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Shortcut Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5General Rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5Translation Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7Internationalization Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

LOG IN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

T O O L S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

MY DESKTOP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Top Horizontal Bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9Left Navigational Bar (Navbar) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10Bottom Horizontal Bar (Quick Access Bar) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Refreshing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11Desktop Configurator Icon. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11Desktop Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12Label Align. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Select Style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14Attach Content. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

CANDIDATES BY STAGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15COMPANY RESOURCES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16COMPANY BULLETINS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16MY RECURRING REQUISITIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16CANDIDATESON MY REQUISITIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17REQUISITIONS AWAITING APPROVAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17REQUISITION EXPIRATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18AUTOSPOT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18QUICK STATISTICS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18BACKGROUND CHECKS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19REQ INTERVIEWS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19MY INTERVIEWS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19EVENT SCHEDULER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19JOB LAUNCHER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20


3/101Table of Contents iii

Configurable Columns. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

MY SETUP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

PERSONAL EMAIL TEMPLATES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20Top Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21Bottom Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

PERSONAL PROFILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

PERSONAL SKIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

D E P A R T M E N T S / M A N A G E R S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

DEPARTMENT PR OFILES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Demographics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25Sections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

H IR ING MANAGER PROFILES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

ADD A H IRING MANAGER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26From the Navbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26From a Department Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28Sections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

TAKE ACTION ON H IRING MANAGERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

SEARCH FOR DEPARTMENT AND H IR ING MANAGER PROFILES . . . . . . . . . . . . . . . . . . . . . . . 31

QUICK SEARCH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31ADVANCED SEARCH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31DEPARTMENT/H IRING MANAGER SEARCH RESULTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

R E Q U I S I T I O N S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

ADDING REQUISITION PROFILES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

ADD AN EVENTTO A REQUISITION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36Adding an Interview to an Event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

ADD A REQUISITION TO A JOB BOARD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

V IEWING REQU ISIT ION PROFILES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Demographics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39Sections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

SEARCH REQUISITION PR OFILES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

QUICK SEARCH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

ADVANCED SEARCH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42Saved Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

CONCEPT SEARCH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43REQUISITION SEARCH RESULTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

C A N D I D A T E S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

ADDING CANDIDATES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

CANDIDATE/EMPLOYEE CREATED PROFILES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45MANUALLY ADDED CANDIDATE PROFILES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45


4/101Table of Contents iv

AUTOMATICALLY ADDED CANDIDATE PROFILES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46BATCH UPLOAD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47SCAN TO WEB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48EMAIL READER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Resume in the body of an Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49Candidate List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

V IEW CANDIDATE PROFILES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Demographics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50Candidate Profile Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

SEARCH CANDIDATE PR OFILES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

QUICK SEARCH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53Match Candidates to Requisitions by Skills. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

ADVANCED SEARCH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54Radius Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54Save This Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55Concept Search. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Saved Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56Boolean Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

AUTOSPOT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56CANDIDATE SEARCH RESULTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Take Action Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

ATTACHING CANDIDATES TO REQU ISIT ION S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

FROM A REQUISITION PROFILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59FROM A CANDIDATE PROFILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60FROM A CANDIDATE CART . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

TAKING ACTION ON A CANDIDATE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

CANDIDATE L IST PAGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62REQUISITION PROFILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62CANDIDATE PROFILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

W O R K F L O W . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

STAGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

ADDEDTO REQUISITION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64SCREENING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65SEND TO MANAGER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66INTERVIEWING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67OFFERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72H IRED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75D ISQUALIFIED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

AC TIV IT IES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

INDIVIDUAL & MASS ACTIVITIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77ANY T IME & REQUISITION-RELATED ACTIVITIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

M Y P L A N N E R . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79


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AC TIV IT IES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

MY TASKS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

M Y U T I L I T I E S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

IMPORT /EXPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

BATCH DOCUMENT UPLOAD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

REPORTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

AD HOC REPORTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

DUPLICATE SEARCH AND MERGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

REFERRAL MANAGEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

All Referrals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88Approval Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89Payment Approval . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90

Payment Submitted . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90Pending Referrals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

KNOWLEDGEBASE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

A S S E S S M E N T S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93


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Recruiter 1

R E C R U I T E R

This document offers recruiters an in-depth look at the Corporate Edition (CE) user interface and

innovative tools, and is intended to assist a user in efficiently utilizing the products features.

About Vurv

Its all about the people. Vurv (www.Vurv.com) is passionate in the belief that people are the key

differentiator for building a successful business. Our workforce management software and services are

used by more than 500 companies worldwide including several Fortune 100 companies - to acquire,

develop and retain the best people for their organizations. Vurv helps companies create a powerful

and strategic human resources function one that drives companies to succeed.

Product Overv iew

CE is designed to fully automate every

step of even the most complex

recruiting process. This enterprise

recruiting software solution utilizes

revolutionary technology to improve the

quality of hire, streamline hiring

processes, and significantly reduce the

time and costs associated with hiring all

types of workers.

CE is 100% web based software and requires only an internet connection and a standard browser foraccess. Below are a few more details about the Vurv technology.

DATABASE

The Vurv database is a collection of candidate, recruiter, and company data organized and arranged

for reliable storage and recall. This SQL database supports hundreds of thousands of records without

losing data and/or suffering performance degradation.

SEARCHING

Vurv understands that recruiters have different search styles. With this in mind, we provide an

assortment of search tools from the basic quick search, to the powerful and comprehensive advancedsearch. Advanced searching includes Engeniums Semetric, a conceptual search engine capable of

finding highly relevant documents regardless of structure, content, or length. These unique and robust

queries move far beyond simple keyword queries by inferring the meaning of words based on the

context in which they are used. Not only are conceptual relationships measured between words, but

also the theme of an entire document is considered to return the most relevant matches available - all

with very little effort on the users end.


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Recruiter 2

PRODUCTIVITY SOFTWARE

Vurv software provides personal planners, to-do lists, forecasts, and reports that allow users to focus

more energy on the acquisition of qualified candidates.

WEB BASED COLLABORATION

Through the website integration, users can work with candidates to provide the most up-to-date

information. Candidates can log into career portals to create and update their own resumes, and applyto open job positions.

System Requirements

Vurv Technology uses the Internet to transfer user information through pages created with Cold Fusion

MX. Several factors may influence the speed and delivery of this information to the end user.

NOTE: FOR OPTIMAL PERFORMANCE, IT IS RECOMMENDED THAT ONLY ONE APPLICATION SESSION

BE ACTIVE AT A TIME.

BROWSER CACHE SETTINGS

To experience optimal site performance, the Internet browser cache settings must be established.

Cache, pronounced Cash, is space on your hard drive that allows for speedy web page loading. In

essence, the web page is actually stored on the computer for later use. The browser needs to look for

the newest versions every time a Vurv page is visited, which is actually a computer setting. If this

setting is not configured to check for newer versions of the page, it will seem as though the new

information did not save because the cache is displaying an older version of a page.

To Update Your Cache Settings:

1. Open a web browser

2. Click the Tools drop-down menu.

3. Select Internet Options.

4. Click Settings and select the Every visit to the page radio button.

5. Click OK.

COOKIE SETTINGS

A cookie is a collection of information, usually including a username and the current date and time,

stored on a computer used mainly by websites to identify recurring users. An important factor when

accessing the Vurv Technology site is to ensure that cookies are enabled to track personal activities.

Because different Internet browsers are available, weve provided steps for enabling cookies for bothNetscape and Internet Explorer browsers.

To Enable Cookies Using Netscape:

1. Click the Edit drop-down menu.

2. Click Preferences and then Advanced.


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Recruiter 3

3. In the Cookies area of the window, click either Accept all cookies or Accept only cookies that get

sent back to the originating server.

4. Click OK.

To Enable Cookies Using Internet Explorer (Versions Prior to IE 6.0):


2. Click Internet Options.

3. Click Security.

4. Click Default Level and drag the slider to Medium.

5. Click OK.

To Enable Cookies Internet Explorer(Version 6.0 and Greater):


2. Click Internet Options.

3. In the Internet Options dialog box, choose the Privacy tab and drag the slider to Low.

4. Click OK and restart Internet Explorer.

SECURITY SETTINGSIn addition to Browser Settings, to ensure the AJAX code is functioning

properly, the following steps should be followed to verify the appropriate

security setting is active:

1. Select Internet Options from the Tools drop-down menu at the top of

an open browser.

The Internet Options page appears.

2. Click the Security tab.

3. Click Custom Level

The Security Settings page appears.

4. Make sure Enable is selected for Binary and Script Behaviors.

5. Click OK.

6. Click OK.

SUPPORTED BROWSERS

Vurv Technology uses the most current browser technology available to provide the most robust and

rich web based product on the market today. You can maximize the performance of the Vurv

Technology site by installing and using the most current Microsoft Internet Explorer Browser. The most

recent version of Microsoft Internet Explorer is recommended. Navigate to www.microsoft.com/

downloads for a free upgrade, as older versions of web browsers may not support some of the

features used in the Vurv Technology. For example, frames and style sheets are used significantly and

must be supported by the selected browser when accessing the Vurv Technology site.


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NOTE: POP-UPS SHOULD BE ALLOWED (ENABLED) IN THE BROWSER, AS THE VURV TECHNOLOGY

SITE USES POP-UP WINDOWS FOR FUNCTIONALITY. HOWEVER, IF YOUR POP-UP BLOCKER ALLOWS

TRUSTED SITES TO BE LISTED, LIST THE VURV TECHNOLOGY SITE, AS IT WILL NOT LAUNCH POP-UP

ADS.

TRUSTED S ITES

A trusted site is a URL you trust will not damage your computer. By listing a site as a trusted site, youare notifying the browser that any time this site tries to launch pages or download files to your

computer that it may proceed without notifying you of the action. In order for certain functionality within

Vurv to work properly, it is suggested to list your Vurv site as a trusted site.

To List Vurv as a Trusted Site within Internet Explorer:

1. Copy the URL or address for your site from the browser address line.

2. Click the Tools drop-down menu and select Internet Options.

3. Choose the Security tab.

4. Click Trusted Sites in the Web con-

tent zone area and click Sites... toedit the site list.

5. Paste the URL into the Add this

Web Site to the zone: field, and

click Add.

6. Click OK to return to the Internet

Options dialog box.

7. Click OK to save the changes and leave the Internet Options dialog box.

NOTE: IF YOUR NETWORK HAS A FIREWALL CONFIGURED, IT IS POSSIBLE THAT ITS SETTINGS WILL

OVERRIDE ANY BROWSER SETTINGS, CAUSING CERTAIN FUNCTIONALITY WITHIN VURV TO FAIL.

PLEASE CONTACT YOUR NETWORK ADMINISTRATOR IF SUCH ISSUES ARISE.

HELPFUL H INTS

Utilizing the following options can assist in efficiently navigating the Vurv site:

Menu I tems ( Internet Explorer)

Many useful tools are accessible through the drop-down menus located at the top of an Internet

Explorer browser. The following are the tools commonly used to assist in navigating within the Vurv

site:

Menu/Selection Option

File

New Window Opens a new browser window.

Print Presents options that allow you to print the contents of the active browser window,

Send Page by

Email...

Launches your default email application and inserts the active browser page into

the composition area of an email.


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Shortcut Keys

Below are keyboard shortcuts that correspond with menu selections that can make navigating within

the Vurv site more efficient.

General Rules

Frequently, web browsers ask if you want them to remember your password, which may be appealing

for convenience reasons; however, this is a major breach of security because anyone who uses your

computer may have access to any confidential information via an Internet browser. Therefore, it is

recommended that you always answer NO if asked this question.

Edit

Select All Selects everything displayed on the active browser window.

Copy Copies any selected information on the active browser to the clipboard.

Paste Pastes any copied information on the clipboard into an active field.

Find Allows a word search on the active browser window to be conducted.

View

Refresh Updates the active browser window with any changes.

Text Size Sets the font size for each page within Internet Explorer.

Shortcut Action

Ctrl + N Opens a new window.

Ctrl + P Prints current page.

Ctrl + W Closes current page.

Tab Moves forward between links or fields.

Enter Activates a highlighted link.

Up Arrow Scrolls up a page.

Down Arrow Scrolls down a page.

Shift Tab Moves backward through tabs or fields.

F5 Refreshes the active browser page.

F11 Toggles between full screen and normal view.

Ctrl + X Cuts selected text.

Ctrl + C Copies selected text.

Ctrl + V Pastes copied text.

Ctrl + A Selects all text.

Ctrl + F Searches for a word within an active window.

Menu/Selection Option


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Recruiter 6

One of the limitations with web browser technologies is that there is no auto save function; therefore,

it is important to click Save if any information is added or changed on a page.

Do not share your password with anyone, or save your password where it can be accessed by some-

one else.

Item Rule

Pound (#) Sign When sending emails from the Vurv, avoid using the pound (#) sign, as it is a

programmed prompt that pulls fields out of the site.

Wildcard (%) Sign Vurv has a wildcard symbol of the percent sign (%) that enables you to search the

database using partial spelling. Examples of its use are listed below:

jo% in the Quick Search input box will return last names like Jones, Johnson,

Jonesboro, etc.

%ann in the Quick Search input box will return first names like Ann, Maryann,

Leann, etc. This example would not have returned Suzanne or Roseanne due to

the e at the end. To return those results, you need to enter %ann%.

Tab Between Fields Quickly advance between fields by pressing the Tab key on your keyboard. Should

you need to regress to the previous field you can use the Shift and Tab keys in

combination.

Open New Windows Right-click your mouse over a link and choose Open in New Window to open

information in a new window. This will prevent you from losing your place. For

example, when you have performed a job search and have many results returned,

you may want to open each job title in a separate window.

Back and Forward

Buttons

The back and forward buttons located in the Standard Buttons Bar of Internet

Explorer allow you to navigate forward and backwards through previously visited

pages.

Field Types Some field types and field type actions within Vurv resemble common field types

and some are unique.

Date Field When Calendar is clicked, a date can be easily selected for theDate field.

Numeric Field Does not support currency symbols ($) or commas as

entries.

Text Field Supports all character entries.

Drop-Down Menus Click the arrow to the right of the box to view the available selections.

Time Field When Clock is clicked, a time can be easily selected for the Time

field.

Multi-Select Drop-

Down

Similar to drop-down menu, click the arrow to display the available

selections; however, you can hold the Shift or Ctrl key on your

keyboard to choose more that one selection for the field.


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Recruiter 7

Translat ion Note

On certain pages within the site, the Translate

feature is available.

When selected, this feature pre-populates fields

from the page on which it was accessed, and allows

you to submit the information for translation into any

available active language.

Internat ional izat ion Note

If the Vurv site has international use, certain Windows settings are necessary for information to appear

on the computer in a desired language. These settings are located in the Regional and Language

Options area of the Windows Control Panel.

To Access the Control Panel:

1. Click Start from the bottom task bar.

2. Click Control Panel.

The Control Panel appears.

3. Double-click the Regional and Language Options icon.

The Regional and Language Options dialogue box appears.

4. Click the Languages

tab.

5. Select the box to the left

of the Install files for

complex script and

right-to-left lan-

guages (including

Thai) option.

A drive space warning appears.

6. Click OK on the warning if there is sufficient drive space on the computer.

7. Select the box to the left of the Install file for East Asian languages option.

A drive space warning appears.

8. Click OK on the warning if there is sufficient drive space on the

computer.

The selected files are installed on the computer and are effective once

the computer is restarted.

Log In

After obtaining the URL for the Vurv website and appropriate access credentials, a user is ready to log

in to the system.


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Recruiter 8

To Log In to Vurv:

1. Open a web browser.

2. Enter the website URL in the Address field and click Go.

The Vurv system login screen appears.

3. Click Human Resources Login.

4. Enter the assigned login name and password.

5. Click Login.

In some cases a user may be prompted with a question for the browser to save the

login password. For security purposes, Vurv recommends that users answer NO to this

question.


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Tools 9

TO O L S

This section of the user guide shows you the importance of the Vurv tools. It describes how to view and

manage areas on My Desktop, and configure components in My Setup.

My Desktop

My Desktop allows users to organize candidate and requisition information. Only those requisitions for

which you are the Primary recruiter display in sections on My Desktop. The area displayed on My

Desktop is configurable from the Desktop Configurator, which allows the user to display only relevant

information.

Top Hor izontal Bar

The horizontal bar at the top of your screen provides quick

access to the candidate cart and logging out of Vurv. The

horizontal bar features are:

Candidate Cart

The candidate cart stores candidates on which you plan to

take action at a later time.

To Add a Candidate to the Cart:

1. From a candidate profile, select Send to Candidate

Cart from the Take Action drop-down list.

2. Click Send.

The candidate is added to the cart.

Top Horizontal

Option

Action

Clear When candidates are in your cart, Clear removes all candidates in your cart or the

candidates selected from the drop down menu.

Candidate Cart Drop

Down Menu

When candidates are in your cart, the Menu displays all candidates in your cart by

clicking Go.

Logout Logs you out of the Vurv system.


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Tools 10

To View candidates in the cart:

1. Click View All from the candidate cart drop-down

list.

2. Click Go.

The Candidate List of all candidates in the cart appears

and the following actions can be performed:

Clicking a candidates name displays its profile.

Clicking Edit to the left of a candidates name allows the profile to be changed.

Actions can be selected from the Take Action drop-down list and performed on a candidate.

A concept search performed to match the candidates to requisitions in the system.

To Delete candidates from the cart:

1. Click Clear to the left of the candidate cart drop-down list.

All candidates in the cart are deleted from the cart.

-Or-

1. From the Candidate List, click the box to theleft of the candidate(s) to be deleted.

2. Select Remove from Candidate Cart from the

TakeAction drop-down list.

3. Click Send.

The candidate(s) is/are deleted from the cart.

Lef t Navigat ional Bar (Navbar)

The vertical navigation bar on the left-hand side of your screen (also referred to as the navbar), allows

you to quickly navigate through your Tools, Candidates, Requisitions, and Managers. The navbar

contains the following sections:

Navbar Option Action

Tools Allows access to your personal and site settings.

My Desktop - Directs you to areas to manage your requisitions

and candidates.

Utilities - Directs you to additional tools and reports.

My Planner - Opens your daily planner to view and take action on your scheduled

activities.

My Setup - Allows you to configure your Profile, Personal Email Templates, and

Personal Skin.


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Tools 11

Bottom Hor izontal Bar (Quick Access Bar)

The horizontal navigational bar, referred to as the Quick Access Bar, is located at the bottom of your

screen allows you to quickly access your last 10 Candidate, Manager, and Requisition profiles, your

Folders and Saved Searches, and all Open Requisitions in the database.

Clicking Refresh updates the Quick Access Bar to display any new information.

Refreshing

Vurv allows each navigational bar to be refreshed without having to refresh the entire page.

To refresh the top and vertical navbars and the main (center) page:

1. Right-click your mouse within that area and click Refresh.

2. Click Refresh in the lower left corner of any page to refresh the bottom quick access bar.

Vurv recommends that you use these methods to refresh your screen instead of clicking the refresh

button on your browser or pressing F5 on your keyboard, which returns you to the My Desktop page.

Desktop Conf igurator Icon

The desktop configurator icon allows users to define the appearance of My Desktop.

Candidates Provides quick access to candidates.

New - Add a new candidate.

Auto Profile - Automatically creates a candidate profile from a

pasted resume.

Advanced Search - Search candidate profiles.

Quick Search - Select a category from the drop-down list, enter search criteria,

and click Go. Check the Mine option to return candidates who are only assigned to

you.

Requisitions Provides quick access to requisitions.

New Requisition Add a new requisition.

Advanced Search - Searches existing requisitions.


and click Go. Check the Mine option to return requisitions who are only assigned

to you.

Managers Provides quick access to managers, departments, andrequisitions.

New Manager - Add a new manager.

Advanced Search - Search for departments and managers.


and click Go.

Navbar Option Action


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Tools 12

To Configure My Desktop:

1. Click the Desktop Configurator Icon.

The Desktop Configurator appears. While some

columns and rows appear by default, users can

configure a maximum of two columns and an

infinite number of rows. The four areas of the

configurator that determine which information is

displayed on My Desktop and how it is

displayed are:

Desktop Layout

Label Align

Select Style

Attach Content

Desktop Layout

The Desktop Layout area allows users to add, remove, and organize the rows and

columns that appear on My Desktop. Any configurations made within the Desktop

Configurator are not active until the user clicks Save Desktop.

In the event an incorrect or unintentional configuration is made, the user can click

Default to return the Desktop Configurator to its default settings.

To Add a row:

1. Click + Row from the Desktop Layout area.

2. Scroll to the bottom of the list to view the new row.

The row is added and appears at the very end of the list.

Once a row is added, by default two columns are in the row. These columns can be merged in the rowor the row can be deleted via the Desktop Layout area.

To Merge Columns in a row:

1. Click once on the new row.

Both columns in the row are selected.

2. Click + Column Span - from the Desktop Layout area.

The columns in the row are merged into one.

Just as they can be merged in a row, columns can also be split in a row.

To Split Columns in a row:

1. Click the desired row.

2. Click + Column Span - from the Desktop Layout area.

The column in the row is split into two.


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Tools 13

To Delete a row:

1. Click the row to remove from the Desktop Configurator.

2. Click - Row from the Desktop Layout area.

The row is removed. A user can delete as many rows as needed or desired, but the Desktop

Configurator will always have at least one row.

NOTE: A ROW DOES NOT HAVE TO BE SELECTED TO BE REMOVED. CLICKING - ROW WITHOUT

SELECTING A ROW DELETES THE EXISTING ROW AT THE BOTTOM OF THE LIST.

Because only two columns can exist in the Desktop

Configurator, if a column already exists, the add column

button is disabled, as illustrated in the figure to the

right.

At the same time, if only one column exists, the add

column button is available.

To Delete a column:1. Without selecting any rows, click - Column from the Desktop Layout area.

The column is deleted and the add column button is enabled.

The add column button is enabled when only one column exists

in the Desktop Configurator.

To Add a column:

1. Click + Column from the Desktop Layout area.

A column is added at the top of the page; regardless of whether a row was selected or not. When two

columns exist in the Desktop Configurator, the add column button is disabled.

Once the desktop layout has been completed, the user can align the labels that appear atop the rows

on My Desktop.

Label Al ign

To Configure the row Label Alignment:

1. Click the Expand arrows to the top right portion of the Label Align heading.

The Label Align area expands and the Desktop Layout area collapses. By default,

the labels are aligned to the top left of section rows. The options available for label

alignment are Left, Center, and Right.

2. Click the radio button for the desired label alignment.

3. Click Save Desktop to secure the label

alignment configuration.

To re-position the labels in their original

alignment, click Default.


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Tools 14

After configuring the labels, the user can choose a row heading style for My Desktop.

Select Style

To Configure the row Style:

1. Click the Expand arrows to the top right portion of the Select Style heading.

The Select Style area expands and the Label Align area collapses. Classic Vurv is

selected by default, but users have the option of changing the style from Classic Vurv to Windows.

2. Click the radio button for the desired style.

3. Click Save Desktop to secure the style configuration.

Selecting and saving a style in the Desktop Configurator not only

determines the appearance of row headings in My Desktop, but the

row headings for every major page in CE.

Once the desktop layout, label alignment, and style have been configured, the user can attach content

to the rows. Attaching content in the Desktop Configurator determines exactly which candidate,

company, and requisition information will be shown in which rows.

Attach Content

To Attach Content to a row:

1. Click the Expand arrows on the top right portion of the Attach Content heading.

The Attach Content list expands and the Select Style area collapses.

The pre-defined content list allows a user to drag a content title to a row. Because default rows are

initially defined in the Desktop Configurator, not all content is available. Any content with an orange

draggable icon to the right of it can be dragged to a row. The following pre-defined content is available

to configure the desktop:

Content Title Description

Company Resources Displays embedded URL links for frequently viewed websites controlled by the

system administrator.

Company Bulletins Displays messages posted by the administrator, such as system updates.

My Recurring

Requisitions

Displays requisitions with a status of Recurring.

My Open Requisitions Displays open requisitions assigned to the recruiter.

Requisitions Awaiting

Approval

Displays requisitions awaiting approval.

Requisition Expirations Displays requisitions that are due to expire on a career portal as defined in the

Portal Posting section of a requisition.

Auto Spot Allows a recruiter to add an Auto Spot search and displays its results based on the

search criteria.

Quick Statistics Displays on-the-spot statistics of requisitions and candidates.


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Tools 15

2. Place the mouse over the draggable icon of a content title.

The mouse pointer becomes a Vurv Flyers icon, which indicates the draggable

icon is selected.

3. With the Flying Men displaying, click the left mouse button and drag the content title to a row.

If a title is dragged from the attach content list to a row with an

existing title, the existing title is replaced with the title that was

dragged from the content list.

The replaced title appears in the attach content list with the

draggable icon.

4. Once all changes are made to the layout, click Save Desktop to

secure any changes.

NOTE: CLICKING DEFAULT RESTORES YOUR DESKTOP TO ITS ORIGINAL CONFIGURATION, NOT THE

LAST CONFIGURATION SAVED.

CANDIDATES BY STAGE

This section displays a pie chart breaking down the total candidates that you currently have on your

open

requisitions by stage. You can click any slice of the pie chart to display a list of candidates across all of

your open requisitions in a particular stage.

Background Checks Displays the status of active background checks. Information only appears in this

row if the system is configured to perform background checks.

Job Launcher Provides quick access to launch and review requisitions to be posted to a third

party Job Launcher, such as DataFrenzy or Job Viper. Information only appears in

this row if the system is configured to integrate with a job launcher service and the

recruiter has permission to use the job launcher.

Req Interviews Displays the count of all interviews on your open requisitions. Information only

appears in this row if the system is configured to utilize the functionality to create

and manage interviews.

My Interviews Displays the status of all of interviews assigned to you.

Candidates By Stage Pie or graph that illustrates the number of candidates by stage on recruiters open

requisitions.

Event Scheduler Displays all events in the system. Information only appears in this row if the system

is configured to use the event scheduler.

Delegate Access Allows a recruiter to log into the hiring manager workbench as a delegate for a

manager.

Content Title Description


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To Change the graph options:

1. Click Change Graph Settings.

2. Select a Graph Type from the graph type drop-down list.

3. Choose to Yes or No to display the graphs legend.

4. Select the stage(s) to display in the graph type.

5. Click Change Graph.

The graph refreshes and displays the graph based on the selected choices;

however, a recruiter logging in for the first time or who has no candidates assigned to an open

requisition will not see this graph.

COMPANY RESOURCES

Defined by the site administrator, this section displays links to external

websites that are used for hiring resources. Clicking the links listed here

launches the link in a new browser window.

COMPANY BULLETINS

Based on your permissions, this section allows you to view and add important messages that are

posted by the site administrator.

To Add a new bulletin:

1. Click Add Bulletin.

2. Select the dates you want the bulletin to display.

3. Select whom you would like to view the bulletin.

4. Select the appropriate type of bulletin.

5. Input the text you want to display.

6. Click Add Bulletin.

To Edit a bulletin:1. Click the bulletin link.

2. Make any desired changes (only the person who created the bulletin can edit the bulletin).

3. Click Bulletin.

To Delete a bulletin:

1. Click the bulletin link.

2. Click Delete.

MY RECURRING REQUISIT IONS

This section displays all requisitions that have

a status of Recurring.

Some of the basic columns displayed in this

section are listed below:

Column Label Details

Job Title Quick access to the requisition profile by clicking on the job title.

Department Quick access to the department to which the requisition is attached.


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NOTE: CLICKING CHANGE COLUMN HEADING ALLOWS YOU TO DEFINE AND ORGANIZE THE COL-

UMNS THAT WILL DISPLAY IN THIS SECTION.

CANDIDATES ON MY REQUISIT IONS

This section displays all of your open

requisitions by default and allows you to filter

the requisitions by their status from the drop

down list on the left of the section. Some of

the basic columns displayed in this section

are listed in the table below:



REQUISIT IONS AWAITING APPROVAL

This section displays any requisitions

assigned to you that are pending approval.

Some of the information in this section

includes the job title, department, hiring

manager, and number of openings.



Hiring Manager Quick access to the associated hiring manager.

Status Displays the current status of a requisition.

Internal Requisition # Displays the internal requisition number (if one is assigned).

Candidate Count Displays how many candidates are attached to your requisitions.

Requisition ID Displays the ID corresponding to the requisition.


Job Title Quick access to the requisition profile by clicking on the job title.

Department Quick access to the department to which the requisition is attached.

Hiring Manager Quick access to the associated hiring manager.

Status Displays a requisitions current status.

Requisition Type Lists the requisition Type that was selected when the requisition was created.

Openings Lists the number of openings on a requisitions.



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REQUISIT ION EXPIRATIONS

This section displays all requisitions that are due to

expire from a career site. Click on the requisition to

review or edit the profile. The time limit for

expiration is controlled by the Administrator of the

site. No automatic action or status changes occur

on expired requisitions.

AUTOSPO T

This section displays all of your currently

saved autospot searches. Autospot

searches are discussed in detail beginning

on page 55 of this document.

The functionality for columns in this section are defined as follows:

QUICK STATISTICS

This section displays all new candidates and new, filled, and open requisitions within a given time

frame. It displays information based on recruiters and allows you to compare counts among recruiters.

The total percentage is calculated based on repeating decimals. For example, 4 out of 9 is.4444444...

To utilize this section:

1. Select the appropriate statistic you want

to view from the left-hand drop down

menu. The selections available are New

Candidates, NewRequisitions, Filled

Requisitions, and OpenRequisitions.

2. Select the time frame you want the statis-

tics to display. The selections available

are Today, which represents the current

day, ThisWeek, which represents Sun-

Column Header Details

Saved Search Name The name of the autospot search. Click the name to view or edit your existing

search criteria for that autospot search.

Requisition Displays the requisition from which the autospot search was created. Click the

requisition to view its profile.

Matched This number represents the total number of candidates for that AutoSpotsearch

based on your defined search criteria.

Auto Email Click Y for the saved search to be Emailed each night as it finds new candidates

matching your search criteria. Click Nto turn off the automatic Email notifications.

Action Click Delete to eliminate this saved search or Add Auto Spot to add a new

autospot search.


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day through Saturday, ThisMonth, which represents the current month, and ThisYear, which

represents the current calendar year.

For example, if this feature were set to run Today, it would only return one day of data. If the feature

were set to run This Week, it would return data from the first day of the week (Sunday) through the

current day.

3. Click Go.

4. Click a number hyperlink to display the appropriate list of the selected statistic.

BACKGROUND CHECKS

This section displays the background check

activity that has taken place on candidates.

The candidate, date the background check

results were received, status, and results are

displayed in this area. To create a background check, the candidate must first have given permission

for the background check to be performed and the Administrator must have given permission to you

(the recruiter) to perform background checks. Background check activity is initiated from the candidate

profile.

NOTE: THIS FEATURE IS AVAILABLE ONLY IF THE SYSTEM IS SET UP TO ALLOW FOR BACKGROUND

CHECKS WITHIN VURV.

REQ INTERVIEWS

This section displays the requisitions that

have interviews assigned to them with a

complete count of the interviews and their

status. Clicking on a job title displays the requisition profile and clicking a department name displays

the department profile.

MY INTERVIEWS

This section displays all interviews assigned

to you. Clicking Interview Workbench

displays the interview workbench, which is

discussed in detail in the Interviewing section of this document.

Clicking a requisition displays the

requisition profile and clicking on a number

in this section displays the Interview

Workbench and the candidate(s)associated with that number, as shown in

the illustration to the right.

EVENT SCHEDULER

This section displays scheduled events in the

system of which you are listed as a primary


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or co-recruiter. Adding and managing events on the event scheduler are discussed in detail in the

Requisitions section of this document.

NOTE: THIS FEATURE IS AVAILABLE ONLY IF THE SYSTEM IS SET UP TO PERFORM COMPLEX INTER-

VIEWS.

JOB LAUNCHERIf a recruiter is authorized to launch

requisitions to job boards, this section

displays the requisitions that need to be

launched to one or more job boards. Launching requisitions to job boards is discussed in details in the

Requisitions section of this document.

Conf igurable Columns

In Vurv, many areas allow for column configuration in the event that

you desire to view information in a different format. Examples of

those can be seen on the My Desktop. By clicking Change Column

Heading, you can choose which columns you want to display and

sort them in a specific order. On the Change Column Headings

page, place or remove check marks to choose which columns you want displayed. Click the arrows to

move columns up or down the sort order. Column headings listed in top to bottom order are displayed

left to right within the page. When you are finished selecting and ordering the field options, click Save.

Saved changes will become your default view for the area you have modified.

NOTE: DUE TO WIDTH CONSTRAINTS, THERE MAY BE A MAXIMUM NUMBER OF COLUMNS THAT CAN

BE DISPLAYED IN SOME AREAS. IN SUCH CASES, YOU WILL BE PROMPTED TO ADJUST THE NUMBER

OF SELECTED COLUMNS.

My Setup

My Setup allows you to define personal Email Templates, update your

Personal Profile and customize your desktop skin.

PERSONAL EMAIL TEMPLATES

Vurv allows you to maintain a library of Email

templates to use within the system that only

you can see.

To Add an Email template:

1. Click Personal Email Templates from the

administration page.

2. Click Add Email Templateto the right of

the type of template to be created, such

as candidate.


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The titles on the left of the page indicate for whom

the Email template is created.

3. Enter a Title for the Email template.

4. Choose a Language for the template.

5. Enter the Email template message.

While adding content to the Email template, you can use any of the buttons in the toolbar pictured

below to format the body of the Email:

Top Toolb ar

Cut (scissors icon): Allows you to cut

selected text from the body of the Email template message.

Copy (2 pieces of paper icon): Allows you to copy the selected text so it can be pasted in another place of

the Email template message. You must paste any cut or copied text before you cut or copy another text

selection. Otherwise, you will lose the originally copied text.

Paste (clipboard icon): This feature allows text to be pasted into a template. You can paste the same item

as many times as you wish until you copy something else to the clipboard. Due to formatting limitations, it is

not recommended to paste text from other applications, such as Microsoft Word.

Check Spelling (check mark with ABC): Allows you to run a spelling check on the text within the box.

NOTE: YOU WILL BE PROMPTED TO PERFORM A ONE TIME DOWNLOAD OF THE SOFTWARE TO

CHECK SPELLING THE FIRST TIME YOU CLICK THIS BUTTON. PLEASE FOLLOW ALL OF THE PROMPTS

TO RUN AND DOWNLOAD THE SOFTWARE IN ORDER FOR THIS TO BE AVAILABLE.

Decrease Indent (lines with arrow pointing

left): Allows you to decrease the indent of the

current line.

Indent (lines with arrow pointing right):

Allows you to increase the indent of the cur-

rent line.

Undo (left pointing arrow icon): Allows youto undo the last action that you may have done. You can click this more than once to undo more than one

action.

Redo (right pointing arrow icon): Allows you to redo the last action that you may have undone. You can

click this more than once to redo more than one action.

Find (binoculars): Allows you to find a word or phrase within the body of the Email. It allows for you to match

the case of the word. It also allows you to search for the whole word or a part of the word.

Replace (A and B with arrows): Allows you to find a word or phrase and replace it with another word or

phrase. It offers the same options listed above to match case or to match the whole word.

Select All (box with a box within it): Allows you to select all items within the message area.

Remove Format (eraser icon): Allows you to remove all formatting from the selected text in the message

area.

Bold (B): Allows you to bold selected text.

Italic (I): Allows you to italicize selected text.

Underline (U): Allows you to underline selected text.

Subscript (X2): Allows you to make selected text a subscript in relation to other text.

Superscript (X2): Allows you to make selected text superscript in relation to other text.

Numbered List (list with numbers): Allows you to create a numbered list with the selected text.

Bullets (list of bullets): Allows you to create a bulleted list with the selected text.


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Tools 22

Insert/Edit Link (globe with a chain link): Allows you to insert a hyperlink into the message area. It also

allows the user to edit a hyperlink within the message area.

Remove Link (globe with a broken chain link): Allows you to remove a hyperlink from the message area.

NOTE: TO HAVE THE EMAIL AUTOMATICALLY USE THE FIELDS LISTED TO THE RIGHT OF THE TEXT

BOX, YOU MUST ENCLOSE THE FIELD WITH THE TAG . THIS IS HOW THE SYSTEM RECOGNIZES

THE FIELDS AND AUTO-POPULATES THE INFORMATION INTO THE EMAIL.

Bottom Toolbar

Insert Image (yellow card with a mountain

on it): Allows you to insert an image into the body of the Email.

Insert Table (picture of a grid): Allows you to insert a table into the body of the Email.

Insert Horizontal line (line between lines of text): Allows you to insert a horizontal line in the body of the

Email.

Universal Keyboard (hand pointing to a keyboard): Allows you to use the

universal keyboard to insert characters from other languages in the message

area. This feature appears as a separate window and allows for the user to

preview the text in the top area of the window. The user can switch between

languages with the buttons above the keyboard. Once the text is entered,

clicking OK will insert the text into the body of the Email.

Align Left (left aligned lines): Allows you to align the text to the left side of the

area.

Center (center aligned lines): Allows you to align the text to the center of the area.

Align Right (right aligned lines): Allows you to align the text to the right side of the area.

Font Face Drop Down List: Allows you to choose the font face for text you have selected in the Email tem-

plate message area.

Font Size Drop Down List: Allows you to choose the font size for text you have selected in the Email tem-

plate message area.

Font (T with a multi-colored block): Allows you to choose a color for all selected text or text that you are

preparing to enter.

Background (bucket with a multi-colored block): Allows you to choose a color for the background of thearea.

Special Characters (block with symbols): Allows you to insert special characters into the Email template

where your cursor is located. Click on the special character and it will be inserted and the window will auto-

matically close. Click on Close if you wish to close the window without inserting a character.

6. Click Save.

To Edit an Email template:

1. Click the template title to modify an Email template.

2. Make any desired changes.

3. Click Save.

To Delete an Email template:

1. Click Delete Template to the right of the template that you want to remove.

2. Click OK to confirm that you want to remove the Email template.


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PERSONAL PROFILE

This section allows you to update your personal profile.

To Edit your personal profile:

1. Click Personal Profile from the Administration page.

2. Click Edit.

3. Complete the Personal Profile Settings, which consist of

the following information fields:

4. Click Save.

PERSONAL SKINThis option allows you to change your skin (the way Vurv looks in your browser).

To Change your Skin:

1. Click Personal Skin from the Administration page,

2. Select the desired skin from the drop-down list.

In some cases, only one skin is available.

Item Description

Full Name Edit your full name.

Initials Edit your initials.

Login Your login information displays in the field, which can be changed.

New Password /

Confirm Password

To change your password, enter the new password in the New Passwordand

Retype New Passwordfields.

Email Address Enter or edit your Email address.

Email Reader Access Select one or more Email Reader; however, if the site administrator has alreadyselected an Email Reader, it would be indicated here.

Language Specifies which language you are using.

Country Specifies which country you are using.

Time Zone Specifies which time zone you are using.

Email Signature Type the Email signature that you would like at the bottom of Emails sent from

Vurv. Use the text control icons to format the Email signature. Hold your mouse

over the text control icons for a description of each.

Candidate Update

Notification

Specifies if you will receive e-mail notification if any candidate logs into the

candidate portal and applies to one of your active requisitions.

Auto-Confirm

Interviews

Choose to automatically confirm interviews assigned to you.

Notify Outlook of

Interview

Choose to notify Microsoft Outlook on all interview confirmations.

Mac User Choose to indicate if you use a Mac computer, which disables any feature that is

not Mac compatible, such as the Active Edit feature in Email templates.


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3. Click Activate.

Your screen refreshes and the My Desktop page displays with the new skin.


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Departments/Managers 25

D E P A R T M E N T S/ M A N A G E R S

This section explains how to search for, view, and take action on department and hiring manager

profiles.

Department Prof i les

In the Department/Hiring Manager Advanced Search screen, you can look up the department by

department name and click the Search button.

To View a department profile:

1. Click Advanced Search in the Managers area on

the left navbar.

2. Select a department name from the drop-down list.

3. Complete the first and last name fields.

4. Click Search.

Demographics

The top section of the department profile displays basic

department information such as the department name and

website to which the department is associated.

The following additional information is below the basic

information:

ID Number.

Who created the profile and the date it was created.

Who updated the profile and the date it was updated.

Sect ions

The following sections are located on the department profile:

The following actions can be taken from the Department Profile:

Section Content

Description Displays a description of the department, which is defined by the site administrator.

Managers Displays any managers affiliated with the department, and allows new managers

to be added.

Requisitions Displays the requisitions associated with the Department, which can be filtered by

the departments Status.

Profile Option Action and Steps

Add Manager Add a new hiring manager to this department.

Take Action Drop-Down

List

Send mass Emails containing general information or candidates in your cart to

hiring managers within this department.


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Hir ing Manager Prof i les

Hiring Manager profiles are added to your database either from the left navbar, or from a department

profile:

ADD A H IR ING MANAGER

From the Navbar

To Add a Manager from the Navbar:

1. Click New Manager under the Managers section of the navbar.

The Department Selection page appears.

2. Enter the first letter of the department name.

3. Click Go.

4. Click a department from the list.

The Hiring Manager Add page appears.

5. Complete the sections of the hiring manager profile.

Basic Information Managers demographic and organizational infor-

mation.

The Email Addressfield is extremely important to the requisition and

offer approval process, and should be completed. If the hiring

manager is a licensed user, choose Yes next to Active (Licensed) and

complete the listed fields to granted permissions to the manager:

Hiring Manager Name

Links

Click to review, edit, or delete a hiring manager profile.

Job Title Links Review or edit requisition profiles by clicking the job title link.

Profile Option Action and Steps

Item Description

Login Create a login ID for the manager.

Password Create a password for the manager that can only be reset by the Administrator.

The password must be based on the configuration defined in the Password

Complexity section.

Select Role Assign the manager to a role, which determines their permissions as configured in

the Security - Roles section. Some roles automatically grant access to allavailable permissions.

Select Permissions Choose any permissions for the manager IN ADDITION to the users role based

access.

Store Desktop Select this feature to grant the hiring manager access to the Desktop page on the

Hiring Manager Workbench.


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Delegates

A delegate is user that may be a Manager, Employee, or Human Resources system user (recruiter),

chosen to perform functions on behalf of the manager. A maximum of five delegates can be added for

a manager.

To Add a delegate:

1. Click the name pick list, choose a user type, and click Search.

More than one user type can be selected.

2. Select a user from the list.

The users name is entered into a delegate field and their permissions are

listed. By default, a delegate has the same permissions as the delegating

manager; therefore, a delegate cannot have any permissions that the

delegating manager does not have. However, the recruiter can configure the

permissions to grant less access than the delegating manager.

Requisitions

Approve

Allows the manager to approve requisitions.

Reports View Allows the manager to view reports. Click Show Extended Permissions to select

the reports the manager can access.

Requisitions Add Allows the manager to add requisitions.

Candidate Search -

Basic

Allows the manager to perform a basic candidate search.

Candidate Search -

Concept

Allows the manager to perform a candidate concept search.

Activities Add Allows the manager to add activities to a candidate from a requisition profile.

Offer Approve Allows the manager to approve offers.

Interview Accept Allows the manager to accept interviews when they are selected as an interviewer.

Interview Schedule Allows the manager to schedule interviews for candidates.

Interview Complete Allows the manager to mark interviews as complete.

Aloha Checklist If the site is integrated with Aloha, this permission allows the manager to manage

the Aloha Checklist that appears on a candidates profile.

Timesheet

Assignments

If the site is integrated with Beyond, this permission allows the manager to

regulate employee timesheets.

Offer Create Allows the manager to create offers.

Interview Evaluation Allows the manager to skip the interview evaluation form.

Mac User Indicates if the manager is a Mac user, which disables any feature that is not Mac

compatible, such as the Active Edit feature in Email templates.

Notify Delegates Only If selected, Emails that are meant for the manager go to the delegate(s) instead.

Item Description


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3. Click the box to the left of a permission to de-select it. Click

Uncheck All to de-select all permissions. Clicking Hide Permissions

collapses the permissions list.

While delegates can be added from this page, the hiring manager to

whom they are added can manage the delegates access from the

Preferences section in the Hiring Manager Workbench.

To Delete a delegate:

1. Click the trashcan icon to the right of the delegate name.

NOTE: MULTIPLE DEPARTMENTS (CHOSEN ONE AT A TIME) CAN BE SELECTED FROM THE DEPART-

MENT PICK LIST.

Telephone Numbers Contact phone numbers.

Recruiter Specification Primary recruiter and co-recruiter name(s).

2. . Complete the Hiring Manager Add page.

3. Click Save.

From a Department Prof i le

To Add a Hiring Manager from a Department profile:

1. Click Add Manager from the Managers section

tab.

2. Complete the appropriate fields on the Hiring

Manager Add profile.

3. Click Save.

Menu

The menu on a hiring managers profile offers two functions.

Sect ions

The following sections are located on the hiring manager profile with corresponding functions.

Menu Link Action

Show Map When selected, a Mapquest page appears to indicate the managers geographic

location.

Email Req Link Sends the hiring manager an Email with a link that allows them to create a

requisition.

Section Function

Direct Reports Displays any existing direct reports for the hiring manager with the ability to add

additional direct reports (which are other hiring managers in the system). A direct

report can be reassigned by editing their profile and choosing a different

department, and/or a different Reports To hiring manager.


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NOTE: WHILE HIRING MANAGERS CAN CREATE REQUISITIONS FOR THE DEPARTMENTS DISPLAYED

ON THEIR PROFILE, THERE MAY BE ADDITIONAL DEPARTMENTS FOR WHICH THEY CAN ALSO CRE-

ATE REQUISITIONS. THIS OCCURS WHEN ONE OF THE DEPARTMENTS DISPLAYED ON THE PROFILEIS A PARENT DEPARTMENT.

TAKE ACTION ON H IR ING MANAGERS

When a hiring manager is added to the database, its profile can be viewed and actions taken on the

sections in the profile. Actions can be taken on either one manager or multiple managers at a time.

To Take Action on one manager from the profile:

1. Click the arrow on the Take Action drop-down menu.

2. Select an activity from the list.

3. Click Go.

The Email template for the selected activity appears with the hiring

managers name in the To field.

4. Enter a Subject for the Email.

5. Draft and format the Email message.

6. Select any system or upload any new Attachment(s), if appropriate.

7. Click Send to transmit the Email to the hiring manager.

The Email is sent and the action is recorded as an activity in the

Activity History section of the hiring managers profile.

Delegates Displays any existing delegates the hiring manager has authorized to perform

functions on their behalf with the ability to add additional delegates, up to a

maximum of five. Refer to page 26 for the steps involved with adding and

managing delegates.

Requisitions Displays Requisitions associated with the hiring manager. Provides the ability to

add a new requisition or to edit, copy, or delete existing requisitions. Candidatematches can also be performed via the requisition profile.

Activity History Displays all non-requisition-related activities recruiters have performed on this

hiring manager. Activities can also be added to or deleted from this section.

Interviews Displays a count of all interviews for this hiring manager based on the requisition

and the status of the interview.

Recruiter Specification Displays the Recruiter and the Co-Recruiters assigned to the hiring manager.

Section Function


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To Add an Activity to a manager:

1. Click Add Activity from the Activity History sec-

tion of the profile.

2. Select an activity from the drop-down list.

The Action Workflow page appears.

3. Complete the required and desired fields for theactivity.

4. Click Save.

The activity Date, Time, Category, and Note appears

in the Activity History section of the managers

profile. Clicking a Note name opens the activity, and clicking the trashcan to the right of a note

removes it from the section.

To Take Action on multiple managers:

1. From a hiring managers profile, click the Department Name.

The Department Profile appears, which displays all the

hiring managers in the department.

2. Click the box to the left of the hiring managers on

which you want to take action.

3. Select an action from the Take Action drop-down

list.

The actions available are the same as those available in

the list to take action for one manager; however, the

SEND CANDIDATES FROM CART section of the list allows you to add candidates that are not on a

requisition to one or more hiring managers.

4. Click Go.

The Email template for the selected activity appears with the

name(s) of the selected hiring manager in the To field.

5. Enter a Subject for the Email.

The name(s) of any candidate(s) that were in your cart are listed in

the Email.

6. Draft and format the Email message.

7. Select any system or upload any new Attachment(s), if appropriate.8. Select an Assessment, if appropriate.

9. Click Send to transmit the Email to the hiring manager(s).


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Search for Department and Hir ing Manager Prof i les

QUICK SEARCH

Quick Searches are performed on short or defined search criteria from the

navbar. Quick Search consists of a drop-down list that display search categories

and a free text box that allows you to enter the actual search criteria. To display

more results, use the wildcard (%) with the search criteria.

ADVANCED SEARCH

This type of search gives you the power to get more detailed with your search

criteria. Advanced searching allows you to search based on demographic

information and activities involving departments or hiring managers. As with the

quick search, more results can be displayed by using the wildcard (%) with the

search criteria.

The advanced search feature is used to define criteria for multiple

fields or for a more detailed search.

NOTE: FOR SOME FIELDS, SUCH AS WORKBENCH ROLE, CHOOSING AN OPTION OF -NONE- PRO-

VIDES A LIST OF HIRING MANAGERS FOR WHOM THIS INFORMATION IS MISSING.

Search Type Action

Department Searches for departments and hiring managers by department name.

Last Name Searches for all hiring managers based on the last name entered in the free text

field.

First Name Searches for all hiring managers based on the first name entered in the free text

field.

Full Name Searches for all hiring managers based upon the full name entered in the free text

field.

City Searches for hiring managers located in the city entered in the free text field.

State Searches for hiring managers located in the state entered in the free text field.

Field Selection

Choices

Action

Drop Down Menus Select a search choice from any of the desired drop down menus.

Free Text Fields Enter exactly what you wish to search upon in the free text fields. Using the

wildcard for this field for the search helps to display more results.

Pop-Up Data Selector Select a choice by clicking on the link next to the free text field and then select your

choice from the pop up screen (this applies to calendar or clock items).


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DEPARTMENT/H IR ING MANAGER SEARCH RESULTS

If conducting a search on departments and

hiring managers, the default display list is

sorted by the Department (if that heading is

chosen to display) to list hiring managers

grouped within those departments. Clicking

on any of the column headings will allowyou to sort the column by that value.

Clicking Change Column Heading allows

you to configure how the columns are

displayed. Clicking the Department name

displays the department profile. Clicking the hiring managers name displays the hiring managers

profile.

NOTE: THE D TO THE LEFT OF A HIRING MANAGERS NAME INDICATES THAT

ce71 recruiter guide

Documents