CCCApply2010 Annual Updates

March 2010

CCCApplyUser Workshops 2010

Rev. 1a

Overview of 2010 Updates

Over 50 change requests submitted Number and complexity similar to last year

Over half of submitted requests approved by Steering Committee A few deferred/declined by Xap

75-page specification submitted to Xap in November On CCCApply Project Center website, cccapplyproject.org/

Updates live on March 30 Some changes implemented earlier

Focus of 2010 Updates

Meet new requirements Adjust Residency algorithm and flagsEnhance CCCApply-en-EspañolUpdate BOGFW ApplicationGenerally improve consistency,

accuracy, and ease of use Mostly text and layout Some minor operational changes

New RequirementsCorrected Ethnicity & Race questions

2009 layout did not meet IPEDS guidelinesAB 669: Residency for Foster Youth

Will be discussed in Residency sectionPerjury warning for Residency pages

Chancellor’s Office initiative to deal with Residency fraud

New visa types

Changes to Ethnicity & Race2009 version incorrectly mixed

ethnicity and race checkboxes Four Hispanic ethnicity checkboxes Sixteen checkboxes in five race categories

No changes to data or downloads Same options, just rearranged

Definitions added to clarify optionsStandard and International Apps

New Ethnicity & Race Section

2009

2010

Perjury WarningsWorded to emphasize seriousness of

false information about residencyTop of Residency 1 and Residency 2Meets CCCCO recommendation

Residency AdjustmentsRemoved ‘intent’ question

Confusing to applicants SAAM does not indicate that applicant’s statement

is acceptable evidence of intent Evidence of intent is needed only for those in CA

for over 1 but less than 2 years (2 years = intent) Had been asked of all applicants; if ‘No’, ‘stay and intent’

criteria could not be met

Residency Adjustments cont’d

New question for Foster Youth Meets AB 669 requirement to grant residency to

previous or current foster youth under 20 and now living in California

On Residency 2, before contra-indicator section Asked only if applicant is under 20 If ‘Yes’: Residency Status 2, new integrity flag (70)

Residency Adjustments cont’d

Residency Status 2 if: Out-of-state current or mailing address Under 19 and last high school was out-of-state Enrolled in out-of-state college within the last year

Residency 1 status now means there are no inconsistent or contra-indicating answers for ‘stay-and-intent’

Residency Adjustments cont’d

Year field for contra-indicator questions Helps colleges weigh the Yes response Error-checked for within 2 years

Enhancing Spanish ApplicationToggled English/Spanish for Notice to

Applicants on Introduction page New menu option with same functionality as

English Notice

Enhancing Spanish AppNew pop-up warning about loss of

unsaved entries if language is toggled Xap architecture does not allow us to change

this behavior, so warning was best option Pop-up occurs whenever language is toggled

cont’d

Made Spanish link more prominent on Home Page From ‘CCAApply en español’ to ‘En Español’ Larger font

Enhancing Spanish App cont’d

Spanish Terms and Majors

Steering Committee requested separate English and Spanish lists of terms and majors that would toggle

Xap declined; architecture does not support this option

Colleges can: Use English only for terms and majors, or … Include Spanish in parentheses as part of term

and major names

Changes to BOGFW App

Dependency algorithm corrected All applicants who respond that “Parent(s) will not

file” a tax return are considered to be dependent Was ANDed with ‘live with parents’; now ORed

Method B (income) always required Previously, those who qualified by Method A did

not have to enter income data

2010-2011 version from CCCCO New income table; minor wording changes

Military Status for Reserves

Some reservists had difficulty choosing correct Military Status

New option added to drop-down menu ‘Currently in Reserves or National Guard (non-active)’

New wording for two other options ‘Veteran (active or reserve) discharged within the last year’ ‘Veteran (active or reserve) discharged over a year ago’

Revised Error Check

Previously, concurrent HS & college students could not enter previous college attendance

This is now allowed, but CCCApply prompts for confirmation

Account Creation

‘Suffix’ field added for name in Account Creation Consistent with name fields in application Some users included suffixes in last name

Error message that password must be re-entered if there are other errors Xap cannot retain password responses

Made Help More Accessible

Switched ‘help’ & ‘staff’ on website ‘Help’ now a main tab for greater prominence

Restored Xap email address for student support

General Improvements

Removed year from Introduction and My Applications pages Unnecessary; easy to forget to update

Removed ‘(optional)’ from section heads on Needs & Interests page Unnecessary; encouraged non-responses

Made text on all logon pages consistent Links from colleges differed from general logon

General Improvements

Removed Application Instructions from Introduction page Some colleges do not want to receive transcripts Other instructions unnecessary

cont’d

General Improvements

Removed unnecessary prompt in Parent/Guardian section

Section does not appear unless applicant is under 19 and not married or otherwise emancipated

cont’d

General Improvements

Clarified FAQ regarding admission Previously: ‘Admission to a California community

college is open to any California resident possessing a high school diploma or equivalent.’

Now: ‘California community colleges are required to admit any California resident possessing a high school diploma or equivalent.’

Some content editable by CCC team Directory of Colleges FAQ (soon)

cont’d

Parent/Guardian Ed Level Two new questions tentatively approved Implementation date TBD

P arent/G uard ian E ducation Level

R e g a rd le s s o f y o u r a g e , p le a s e in d ic a te th e f th e . e d u c a tio n le v e ls o p a re n ts an d /o r g u a rd ia ns w h o ra ise d yo u

P a re n t o r g u a rd ia n 1 :

P a re n t o r g u a rd ia n 2 :

Sele ct an e ducatio n leve l

Sele ct an e ducatio n leve l

Deferred or Declined

Athletic survey for Title IX No consensus about how to implement Recommend using Supplemental Questions

‘Other’ option for Gender Committee will wait for MIS to implement

PINs on Supplemental page More information about requirements needed

VTEA migrant worker status Advised by CCCCO that it would not be

appropriate to add to application

Deferred or Declined cont’d

Various requests to modify Ethnicity and Race questions IPEDS and CCCCO set requirements for these

questions Cannot modify most wording Cannot add or remove checkboxes Cannot require or error-check any responses

See CCCApply 2010 Annual Updates Specifications for others

Summary of 2010 Updates

Updates for new legislation and other requirements

Significant changes to Residency algorithm

Continued enhancement of Spanish application

Various ‘tweaks’ to improve clarity, accuracy, and ease of use

For More InformationComplete specification of 2010 Updates

on CCCApply Project Center website Explanation for each change request Complete specification for each approved

and implemented request Reason for each deferred or declined

request Project Center: cccapplyproject.org

Thank youfor attending!