CCCApply

California Community Colleges Chancellor’s Office

CCCApplyAA

Updated: 10/18/2004

BOG Fee Waiver

Presentation Topics

FA in CCCApply

2007 Changes

Application Walkthrough

Implementation Costs and Contacts

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Financial Aid Features in CCCApply

Flags, Forms and FA Track

3 Ways to the BOG Fee Waiver

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Facilitating Financial Aid in CCCApply

Includes questions about financial needs and interests that alert the applicant to the possibility of financial assistance

Sets a financial aid referral flag that can be used by colleges to download financial aid prospects or to initiate communication with students at the first contact with the college.

Offers to connect the applicant to the online FAFSA federal aid application form and fills it out with relevant data

Determines eligibility and offers to connect the applicant to the AB540 Tuition Waiver

Presents a Financial Aid track with helpful resources, information and links, including FAFSA and BOG Fee Waiver

Offers to connect the applicant to the BOG Fee Waiver form and pre-populates it out with relevant data

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Financial Aid Referral Flag in CCCApply

Financial aid referral flag set if applicant indicates interest in any of the following:• Financial help to attend college

• Scholarship information

• Information on federal, state and college financial aid programs

• EOPS (Extended Opportunity Programs and Services)

• CalWorks

• Veteran’s services (veteran or veteran’s dependent)

• Applicant is receiving TANF, SSI, or General Assistance

Financial aid download includes:• Minimally, the applicant’s name, address, phone number, email

address, and responses to financial-aid-related questions

• Complete electronic application, if desired

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Financial Aid Links at End of Application

CCCApply Financial Aid TrackAA

Financial Aid pageAA

BOG Fee Waiver Choice pageAA

Three Ways to Get to the Fee Waiver

At the end of the CCCApply application for Admissionon the Links and Opportunities page

From the Financial Aid Track of the CCCApply home page Direct link from the College website

College Direct Link to BOG Waiver

BOG Fee WaiverFeatures and Functions

Features

Algorithms

2006/7 Changes

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BOG Waiver Features

BOG Waiver is a complete and independent application Includes Application Manager, Control Center, user support Customizable introduction, instructions, logo, contact info Downloads customizable in content and scheduling Can create business rules and customized email messages BOG Waiver form, questions, answers and flags are standard Dedicated design team under the Steering Committee

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Control Center Home PageBB

BOG Fee Waiver Features

Only one application can be filed per year per user per college Built-in algorithms to generate Eligibility and Dependency

status flags Presents questions and instructions based on dependency status

and data provided• Includes special prompts for Registered Domestic Partnerships

E-Sign electronic signature Allows applicant to print out the full form upon submission Thanks to smart processing, much easier to use than the paper

form

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2005/6 Paper Form

2005/6 Online Form in CCCApply

Pre-populating Data

Data from Xap student account and from CCCApply are used to pre-populate some answers• Name, SSN, Email, Daytime telephone, Current Address, Birth-date

• Marital status is NOT pre-populated (different code values)

No answers are generated in the online application• Applicant must answer all questions, including:

• Total income

• Marital status and married as of today

• Birth-date and over 18 question

• All answers are cross-checked for errors

• This ensures that the right wrong answer gets corrected and no legal issues are created

Dependency Status Description

Data field called BOGW-Dependency• Code “I” = “Independent”

• Code “D” = Dependent

Used for smart formatting• For dependent applicants, parental questions and prompts show,

and only parental income column

• For independent applicants the parental questions and prompts do not show and only student/spouse income column

Used to make certain answers required or optional

Dependency Status Calculation

Code “I” = “Independent” • If “yes” to any of

• Born before Jan 1 198x (25 years ago)• Married (or registered domestic partner) as of today• Dependents living with you• Orphan or ward of the state• Veteran of US Armed Forces

• Or “no” to both

• Claimed on parents tax filing• Living with parents

Code “D” = Dependent• All others

Eligibility Method

Data field called “BOGW Eligibility”• Code “A” = Method A only

• Code “B” = Method B only

• Code “M” = Multiple Methods (A and B)

• Code “N” = None; Not Eligible

Used to make certain answers required or optional• For example, Method B income questions not required when

eligibility for A is set on (however, part B is still available for the applicant to fill out)

Calculated internally using two invisible flags, one for A, one for B, but result is just one eligibility outcome

Eligibility Method A

Method A Eligibility set on if “yes” to any:• Receiving TANF

• Receiving SSI-SSP

• Receiving general assistance

• Receiving above assistance from parents

• Certified veteran of the national guard

• Medal of honor recipient or 911 victim

• Law enforcement or firefighter killed in the line of duty

• As of 2006-7:

• Veterans and national guard split out to 2 fields

• As of 2006-7: Medal of Honor and 911 Victims split out to 2 fields

Otherwise not eligible under Method A

Eligibility Method B

Method B Eligibility set on if total income exceeds the cap for the number in household per the income table for the tax year used for the application

Number in household and income amounts are used to index the table corresponding to the dependency status

Otherwise not eligible under Method B

Eligibility Method B Income Table

Income Requirement Changes (Method B Eligibility)

For 2007-2008, the income table for Method B eligibility determination is:

Family Size 2006 Income

1 $14,700

2 $19,800

3 $24,900

4 $30,000

5 $35,100

6 $40,200

7 $45,300

8 $50,400

Each additional person (+1) +$5,100

2006/7 Changes

Total Income amount limited to $999,999 to align with FAFSA limitation.

Second address line added to align with CCCApply applications for admission (regular and international)

Various text changes to questions/prompts/help Updated Data Dictionary

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BOG Fee WaiverWalkthrough

Application Manager

Introduction and District apps

Application and Errors

Submission

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BOGW Walkthrough

http://beta.cccapply.org/BOG_Waiver/

BOG Fee WaiverImplementation

Subscription

Online Resources

Contacts

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BOG Waiver Subscription

$2,000 per year annual operation with 2% appreciation• (No more 3-year contracts for BOG Fee Waiver)

Not eligible for application discounts • (small college, multi-college)

No setup fee (covered by CCCApply) Must subscribe to CCCApply to get the BOG Waiver

• “Cable plus HBO and Showtime” model

CCCApply Suite bundle discount 10%• CCCApply Standard + International + Spanish + BOG Fee Waiver

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Online Information Resources

CCCApply web site, www.cccapply.org Test web site beta.cccapply.org

• Explore and test new features under development

Project web site cccnext.net/cccapply/ Data Dictionaries

• Detailed document describing all data collected and generated

• Includes data formats, input rules, data usage, constraints

• Describes requirements and algorithms for residency determination, financial aid, AB540 waiver eligibility

• Separate documents for CCCApply and BOG Fee Waiver

QuickStart Guides for implementation• Basic steps and information for new implementations

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End slide: Contacts

CCCApply

Vendor: Ceene Randle, Xap, 310.945.0513, ceene@xap.com

Project Managers: Tish McNamara, 530.295.9080, ccc@justish.com & Tim Calhoon, 530.965.0634, calhoonti@cccnext.net

Chancellor’s Office: Catherine McKenzie, 916.322.0833, cmckenzi@cccco.edu

Steering Team: team@cccapply.org

Chairperson: Bill Mulrooney, El Camino College, 310.660.3421, bmulrooney@elcamino.edu

www.cccapply.org

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