cccapply 2010 annual updates
DESCRIPTION
CCCApply User Workshops 2010. CCCApply 2010 Annual Updates. Rev. 1a. March 2010. Over 50 change requests submitted Number and complexity similar to last year Over half of submitted requests approved by Steering Committee A few deferred/declined by Xap - PowerPoint PPT PresentationTRANSCRIPT
CCCApply2010 Annual Updates
March 2010
CCCApplyUser Workshops 2010
Rev. 1a
Overview of 2010 Updates Over 50 change requests submitted
Number and complexity similar to last year Over half of submitted requests approved by
Steering Committee A few deferred/declined by Xap
75-page specification submitted to Xap in November On CCCApply Project Center website, cccapplyproject.org/
Updates live on March 30 Some changes implemented earlier
Focus of 2010 UpdatesMeet new requirements Adjust Residency algorithm and flagsEnhance CCCApply-en-EspañolUpdate BOGFW ApplicationGenerally improve consistency,
accuracy, and ease of use Mostly text and layout Some minor operational changes
New RequirementsCorrected Ethnicity & Race questions
2009 layout did not meet IPEDS guidelinesAB 669: Residency for Foster Youth
Will be discussed in Residency sectionPerjury warning for Residency pages
Chancellor’s Office initiative to deal with Residency fraud
New visa types
Changes to Ethnicity & Race2009 version incorrectly mixed
ethnicity and race checkboxes Four Hispanic ethnicity checkboxes Sixteen checkboxes in five race categories
No changes to data or downloads Same options, just rearranged
Definitions added to clarify optionsStandard and International Apps
New Ethnicity & Race Section
2009
2010
Perjury WarningsWorded to emphasize seriousness of
false information about residencyTop of Residency 1 and Residency 2Meets CCCCO recommendation
Residency AdjustmentsRemoved ‘intent’ question
Confusing to applicants SAAM does not indicate that applicant’s statement
is acceptable evidence of intent Evidence of intent is needed only for those in CA
for over 1 but less than 2 years (2 years = intent) Had been asked of all applicants; if ‘No’, ‘stay and intent’
criteria could not be met
Residency Adjustments cont’d
New question for Foster Youth Meets AB 669 requirement to grant residency to
previous or current foster youth under 20 and now living in California
On Residency 2, before contra-indicator section Asked only if applicant is under 20 If ‘Yes’: Residency Status 2, new integrity flag (70)
Residency Adjustments cont’d
Residency Status 2 if: Out-of-state current or mailing address Under 19 and last high school was out-of-state Enrolled in out-of-state college within the last year
Residency 1 status now means there are no inconsistent or contra-indicating answers for ‘stay-and-intent’
Residency Adjustments cont’d
Year field for contra-indicator questions Helps colleges weigh the Yes response Error-checked for within 2 years
Enhancing Spanish ApplicationToggled English/Spanish for Notice to
Applicants on Introduction page New menu option with same functionality as
English Notice
Enhancing Spanish AppNew pop-up warning about loss of
unsaved entries if language is toggled Xap architecture does not allow us to change
this behavior, so warning was best option Pop-up occurs whenever language is toggled
cont’d
Made Spanish link more prominent on Home Page From ‘CCAApply en español’ to ‘En Español’ Larger font
Enhancing Spanish App cont’d
Spanish Terms and Majors
Steering Committee requested separate English and Spanish lists of terms and majors that would toggle
Xap declined; architecture does not support this option
Colleges can: Use English only for terms and majors, or … Include Spanish in parentheses as part of term
and major names
Changes to BOGFW App
Dependency algorithm corrected All applicants who respond that “Parent(s) will not
file” a tax return are considered to be dependent Was ANDed with ‘live with parents’; now ORed
Method B (income) always required Previously, those who qualified by Method A did
not have to enter income data2010-2011 version from CCCCO
New income table; minor wording changes
Military Status for Reserves
Some reservists had difficulty choosing correct Military Status
New option added to drop-down menu ‘Currently in Reserves or National Guard (non-active)’
New wording for two other options ‘Veteran (active or reserve) discharged within the last year’ ‘Veteran (active or reserve) discharged over a year ago’
Revised Error Check
Previously, concurrent HS & college students could not enter previous college attendance
This is now allowed, but CCCApply prompts for confirmation
Account Creation
‘Suffix’ field added for name in Account Creation Consistent with name fields in application Some users included suffixes in last name
Error message that password must be re-entered if there are other errors Xap cannot retain password responses
Made Help More AccessibleSwitched ‘help’ & ‘staff’ on website
‘Help’ now a main tab for greater prominence
Restored Xap email address for student support
General Improvements
Removed year from Introduction and My Applications pages Unnecessary; easy to forget to update
Removed ‘(optional)’ from section heads on Needs & Interests page Unnecessary; encouraged non-responses
Made text on all logon pages consistent Links from colleges differed from general logon
General Improvements
Removed Application Instructions from Introduction page Some colleges do not want to receive transcripts Other instructions unnecessary
cont’d
General Improvements
Removed unnecessary prompt in Parent/Guardian section
Section does not appear unless applicant is under 19 and not married or otherwise emancipated
cont’d
General Improvements
Clarified FAQ regarding admission Previously: ‘Admission to a California community
college is open to any California resident possessing a high school diploma or equivalent.’
Now: ‘California community colleges are required to admit any California resident possessing a high school diploma or equivalent.’
Some content editable by CCC team Directory of Colleges FAQ (soon)
cont’d
Parent/Guardian Ed Level Two new questions tentatively approved Implementation date TBD
P arent/G uard ian E ducation Level
R e g a rd le s s o f y o u r a g e , p le a s e in d ic a te th e f th e . e d u c a tio n le v e ls o p a re n ts an d /o r g u a rd ia ns w h o ra ise d yo u
P a re n t o r g u a rd ia n 1 :
P a re n t o r g u a rd ia n 2 :
Sele ct an e ducatio n level
Sele ct an e ducatio n level
Deferred or DeclinedAthletic survey for Title IX
No consensus about how to implement Recommend using Supplemental Questions
‘Other’ option for Gender Committee will wait for MIS to implement
PINs on Supplemental page More information about requirements needed
VTEA migrant worker status Advised by CCCCO that it would not be
appropriate to add to application
Deferred or Declined cont’d
Various requests to modify Ethnicity and Race questions IPEDS and CCCCO set requirements for these
questions Cannot modify most wording Cannot add or remove checkboxes Cannot require or error-check any responses
See CCCApply 2010 Annual Updates Specifications for others
Summary of 2010 UpdatesUpdates for new legislation and other
requirementsSignificant changes to Residency
algorithmContinued enhancement of Spanish
applicationVarious ‘tweaks’ to improve clarity,
accuracy, and ease of use
For More InformationComplete specification of 2010 Updates
on CCCApply Project Center website Explanation for each change request Complete specification for each approved
and implemented request Reason for each deferred or declined
request Project Center: cccapplyproject.org
Thank youfor attending!