cas 216 beginning word instructional packetspot.pcc.edu/cas/cas216/cas 216 2013 instructional... ·...

Winter 2015

No. 23225

CAS 216 – Beginning Word

Instructional Packet

Portland Community College

Sylvania/Newberg Campus Classes

Computer Applications/Office Systems Department

CAS 216 – Beginning Word 2013 2

Course Overview

Course Outcomes

Upon successful completion of this course, student will be able to:

Use Microsoft Word to create personal and/or business documents following current professional and/or industry standards.

Use critical thinking skills to independently design and create word processed documents.

Communicate in a business setting using word processing vocabulary

Be prepared for intermediate level Word course.

General Information

Beginning Word is presented in weekly units to assist you in planning your coursework. In order to complete this course, it is important that you follow this schedule. You can work as fast you would like, but not as slow as you would like. Your instructor may have specific deadlines that you must follow in order to successfully complete the course.

This instructional packet is your road map for the course. Always have it available when you are in class, and working outside of class, so that you are following the correct procedures and completing the required assignments.

Your Time Commitment

This course meets for four hours per week, with one additional hour required outside of class to meet the number of credit hours. You should plan to spend at least an additional 4-6 hours per week in order to complete this course. This meets the college standard of two hours outside of class for each credit. These additional hours may be completed in a campus computer lab or on your home computer.


Types of Assignments

This course consists of several types of assignments:

Self-check Work

Scored Assessments

Performance Tests

Portfolio

Self-Check Assignments There are 20 self-check assignments that will earn one point for this course for a total of 20 points of the total points for your grade. Completed self-check assignments from each chapter will earn one point and each memo to your instructor will earn one point. The self-check work consists of the documents you create while working through the chapters in the textbook. These are called self-check assignments. It is your responsibility to self-check these documents against the pictures at the beginning of each chapter before submitting them to your instructor.

Scored Assessments There are 29 scored assessments for this course, which will account for 145 points of the total points for your grade. You are expected to be able to complete the scored document assignments on your own, with very little help from your instructor. You will not have access to answer keys for these assignments.

Each assessment is worth 5 points, and will be assessed by your instructor using the Document Scoring Guide. Documents that are used in business must be error free and professional appearing. Because our program is designed to prepare students for the world of work, these same standards will be used to assess your assessments.

It is very important that you review your instructor’s feedback on your Scored Assessments before you take a Performance Test.

Performance Tests There are three performance tests for this course, which will account for 180 points of the total points for your grade. Each test will be worth 60 points. The test documents are similar to the assigned exercises from the textbook. The tests are open book and open notes. You will have one class period (1 hour and 50 minutes) to complete a test.


Portfolio As part of the graded requirements for this course, you will assemble a portfolio consisting of work that is representative of what you have learned in this course. This portfolio will be a folder or notebook and demonstrate the skills acquired in the Beginning Microsoft Word course. The portfolio will account for 40 points of the total points for your grade. Details for the portfolio will be presented in Week 4 and Week 10.

Grading Criteria

Activities Points Each Total

Chapter Self-Check and memos to instructor

1 20

Scored Assessments 5 145

Performance Tests 60 180

Portfolio 40 40

Total Points 385

Points to Test 1

Grade Points to Test 2

Grade Final Points Grade Percentage

117-131 A 224-249 A 346-385 A 90-100%

104-116 B 199-223 B 308-345 B 80-89%

91-103 C 174-198 C 270-307 C (or P) 70-79%

78-90 D 149-173 D 231-269 D 60-69%

<78 F <149 F <231 F (or NP)

59%


Course Procedures

Weekly Procedures

o Read and review the weekly outlines.

o Read the assigned chapters listed on the weekly outlines as you complete

the self-check assignments.

o Complete Self Work—use the self-check key found in answer key link on

your desktop to review your final document and have your instructor

preview at your computer screen.

o Complete Scored Assessments--scored assessments are printed and placed

in your individual folder for grading. You may use the color printer for

assignments that include the use of color. Note: each instructor will have

specific procedures for submitting graded work.

o Compose and format memo composition exercises as assigned. Use the

style guide format for your memos.

o You will have three production tests in the course. You will fill out a test

request form one class session prior to the date the test is assigned. Please

place the test request form in the classroom at the designated tray.

Proofreading Work

It is important that you submit professional looking documents in this course. Be sure to use Print Preview to look at your work critically before submitting it to your instructor. For self-check work, be sure you compare your documents with the answer keys for accuracy.

Proofreading is a very important skill to develop. Everyone makes keyboarding errors. (We have yet to meet a person who makes no errors.) However, in order to correct your keyboarding errors, they must be found. This is where your proofreading skill comes in. Please use the following techniques when proofreading your documents:


Use spelling/grammar check first.

Compare your document word-for-word or number-by-number with the copy from which you were keying. Placing a finger on each word or number as you compare your document with the copy may help you to keep from reading too far ahead and missing an error.

Look at the printed document or use print preview if not printing. Does it look professional? Compare it with a similar document you have completed in the past, with the textbook, or with the Style Guide. Is the format correct? Have you followed the instructions for setting up this type of document?

Proofread the document, and then put it aside. Proofread your document again. You may be surprised at the errors you find when you use this delayed proofreading technique.

Proofreading a document one time is not enough. Documents should be read at least twice.

Additional Tips: Read for meaning. Use the Show/Hide button to display non-printing characters; look at the document on the screen to make sure you have used Word features correctly. Have you used the format buttons or tab settings appropriately to align text? Remember, do not use the space bar to align text; the space bar should be used only between words and at the end of sentences.


Scoring Guide

Your documents will be graded using the following Scoring Guide. Before submitting an assignment for grading, you should assess the document yourself using the scoring guide. If your work falls in the “error-free” category, go ahead and submit it. If it is not, edit it so that it does meet the requirements for “error-free”.

Word Processing Document Scoring Guide

Error-Free

Usable

Minor Edit Major Edit Unusable Incomplete

Acc

ura

cy a

nd

Ap

pe

aran

ce

No text or data errors

No format errors

Software features used correctly

This document looks professional in every way

Followed all instructions as presented

One text or data error that does not alter meaning of document

One minor format error

Followed all instructions as presented

One error that spell check could not find

Minor text or data error

Two minor format errors

One minor instruction not followed

Two errors that spell check could not find.

Major text or data error

Major format error

One major instruction not followed

Any error spell check could find.

More than two errors that spell check could not find

Format errors that make the document unusable

More than one instruction not followed

Work is incomplete

Multiple errors spell check could find

Multiple format errors

Multiple instructions not followed

5 Points

100%

A+

4.5 Points

90%

A

4 Points

80%

B

3.5 Points

70%

C

3 Points

60%

D

0-2.5 Points

0-50%

F


Submitting Work

The assignments for each week are due the first class session of the following week. For example, Week 1 work is due the first class session of Week 2. Work submitted late may not get scored.

Each instructor has their own preferred method for submission of work. Please be sure that you submit your work as directed by your instructor for this course.

Recording your Progress

Your instructor will record your scores on a progress record which is stapled inside your student folder. At the end of this packet is a copy of a blank progress record for your own use. Do not write on the progress record in your student folder, and do not remove your folder from the classroom.

Marketable Skills Award and Certificates of Completion

Students who take a series of related classes may earn a Marketable Skills Award. These awards are a great way to enhance your resume. Informational handouts are in the CAS classrooms. Ask your instructor for the handout that explains how you can earn a Marketable Skills Award. Start now working to earn your award.


Weekly Assignment Modules


Week 1 This week you will begin learning some basic features of Microsoft Word.

Your Week One assignments will introduce you to:

Creating, saving, and printing documents

Closing and opening documents

Moving around a Word document

Selecting, inserting, and deleting text

The Undo and Redo buttons

How to use Help in Word

If you have questions about any of these concepts while you are working on your assignments, please let your instructor know!

Chapter 1 – Creating, Printing, & Editing Documents

Begin reading Chapter 1, pages 3-27. Your textbook is set up for you to “read and do”. Read about each concept or feature and then complete the assigned self-check exercises as you proceed through the chapter. Note: not all exercises will be assigned or have files that will be saved. Follow the outline below:

Self-Check Assignments

Exercise 1.1 (A-B) pp. 6-12. (There will be one file to save when completed)

Exercise 1.2 (A-B) pp. 12-16. (Check your document with the self-check key)

Exercise 1.3 (A-B) pp. 16-19. (There is no printout for this exercise)

Exercise 1.4 pp. 20-23. (Check your document with the self-check key)

Exercise 1.5 pp. 24-25. (Check your document with the self-check key)

Exercise 1.6 (A-B) pp. 25-28. (There is no printout for this exercise)

Week 1 continued on next page


Scored Assessments

Complete the following scored assignments. Most assessments will be found at back of each chapter unless you are completing an assignment that is customized and has special instructions in this packet. Be sure to read the directions for each assignment listed below.

Introductory Paragraph: Type a document telling your instructor why you are taking the Beginning Word course and what you hope to learn. Begin with the title “Why I am Taking CAS 216” at the left margin. Press enter two times and begin your paragraph(s). This document should be a minimum of four complete sentences. Proofread and correct all errors as you type.

o Be sure to add your reference initials at the end of the document with the assignment name Intro Paragraph.

Example: xx intro paragraph

o Save your document and submit as instructed.

Assessment 1.1: C01-A01-CoverLtrs p. 31. Complete the assessment following the steps outlined in the textbook. Save to your storage device. Include the proper reference line with your initials and file name.


Week 2 Your Week Two assignments will be from Chapters 2 and 3 and will introduce you to:

Formatting text

Applying quick styles and themes

Aligning text

Indenting text

The Format Painter

Line spacing

Bullets and numbering

Chapter 2 Formatting & Managing Documents


Exercise 2.1 (A-D) pp. 37-48. This assignment will have four parts. As you progress through each part of the assignment (A, B, C, D) save as instructed in your textbook. You will have one completed file when you have completed Part D. If you are not able to complete in one class session, then you will want to note where you left off so you will begin with the correct part when you continue and finish the assignment.

Exercise 2.2 (A-C) pp. 49-53.

Scored Assessments

Assessment 2.3: C02-A03-ManageData p. 57.

Assessment 2.5: C02-A05-Memo p. 58. Memo formats can vary depending on the textbook or reference manual. Please refer to Appendix C in the back of your textbook or the style guide for this course when formatting a memo document.



Chapter 3 Aligning and Indenting Paragraphs


Exercise 3.1 (A-F) pp. 63-76. This assignment will have six parts. As you progress through each part of the assignment (A, B, C, D, E, F) save as instructed in your textbook. You will have one completed file when you have completed Part F. If you are not able to complete in one class session, then you will want to note where you left off so you will begin with the correct part when you continue and finish the assignment.

Exercise 3.2 (A-D) pp. 76-81. Follow the instructions for completion for 3.1. You will have one file when you complete Part D.

Exercise 3.3 (A-B) pp. 81-83.

Scored Assessments

Assessment 3.3: C03-A03-Biblio p. 87.

Assessment 3.4: C03-A04-TravelAdv p. 88. For step #6, you can choose the same Reflection text effect as you did for the title in step #5.


Week 3 Your Week Three assignments will be from Chapters 4 and 5 and will introduce

you to:

Paragraph borders and shading

Sorting text in paragraphs

Setting tabs

Moving and copying text

Checking spelling and grammar

Using the Thesaurus

Chapter 4 Customizing Paragraphs


Exercise 4.1 (A-B) pp. 95-98.

Exercise 4.2 (A-C) pp. 98-104.

Exercise 4.3 (A-E) pp. 104-112. This assignment will have five parts. You will have one completed file when you have completed Part E. If you are not able to complete in one class session, then you will want to note where you left off so you will begin with the correct part when you continue and finish the assignment.

Exercise 4.4 (A-C) pp. 112-115.

Exercise 4.5 (A-B) pp. 116-117.

Exercise 4.6 (A-B) pp. 118-120.

Scored Assessments

Assessment 4.3: C04-A03-NewEmp p. 124-125.

Assessment 4.7: C04-A07-Ch01TofC p. 128.



Chapter 5 Proofing Documents


Exercise 5.1 pp. 133-136.

Exercise 5.2 (part A only) pp. 137-138.

Exercise 5.3 (A-C) pp. 144-147.


Scored Assessments

Assessment 5.2: C05-A02-PrepareResume pp. 155-156.

Other Assignments

Memo Writing Assignments: Throughout this course, you will compose memos to your instructor on a specific topic. The memos you compose will help to reinforce your writing skills and provide an opportunity to compose at the computer and properly format a memo.

What Makes an Acceptable Memo?

The memorandum (memo) is used within a business as a way to communicate with others within that business. Use the business memo format to complete these memo-writing assignments. (Refer to your Style Guide or Appendix C in the back of your textbook as needed.)

Your memo must be grammatically correct with no spelling or punctuation errors. Spell check must be used. Write in complete sentences, and proofread carefully. Your instructor may ask you to resubmit the memo if it is not done correctly. Note: E-mail has replaced most memos today but writing a clear concise memo or e-mail is essential for today’s business communication.

Memo to Instructor—Your PCC program of study

Compose a short memo to your instructor using the correct memo format found in the Style Guide or in Appendix C in the back of your textbook. Use PCC Major as your Subject Line. In your memo share what is your major at PCC and why you chose this or what you would like to take as a course of study and major.


Week 4 Your Week Four assignments will be a review and application of the concepts and

features you have learned in Chapters 1-5.

Unit 1 Preparing Documents

Scored Assessments

Assessment U1.6: U1-PA06-TrainCosts p. 161-162.

Assessment U1.9: U1-PA09-ResumeFormat p. 164.

Letter 1 from Style Guide: Type the business letter to “Mr. John Student” using the default ‘normal’ style. Format as shown in the sample in your style guide. Save the document as xx Letter 1. (Replace xx with your initials.)

Assessment U1.11: U1-PA11-Announce p. 167. You may add your own enhancements for text, font color, paragraph shading, and bullets when formatting this assignment.

Performance Test 1 – Must be completed by Week 5.

Requesting a Test

The Test Request Form must be filled out at least one class session prior to the date that you are scheduled to take your Performance Test. The test request forms are on the counter in your classroom. (Check with your instructor.) On the form, provide your name, your instructor's name, the class name, the date that you want to take the test, and whether you are requesting Test 1, 2, or 3.

Test Strategies

Preparation: The tests for this class are open-book/open-note. Use bookmarks to mark pages in your text to refer to during the test. Have sample documents that you have created during the course available for review when taking your test.



Taking the Test: Take a deep breath and remember that you are prepared for this test. After finishing the test, proofread for errors and reread the test instructions carefully. Have you corrected all errors, and have you followed all instructions? Use the features of the software to assist you in proofreading (such as spell check).

Performance Test 1

Fill out a Test Request Form at least one class session prior to your taking the test.

Performance Test 1 will be worth 60 points. Points will be deducted for spelling errors, typos, incorrect formatting and not following the directions. Two points will be deducted for spell-check or word use errors as well as major formatting errors. One point will be deducted for minor editing errors.

Test 1 consists of three documents. You will have 1 hour, 50 minutes to complete the test. The test may include the following items:

Keying a memo and a business letter Text formatting (bold, underline, italics, color, alignment) Using spelling and grammar check Changing horizontal alignment (center, justify, etc.) Indents Changing line spacing Changing fonts Numbered or bullet lists Tabs Adding paragraph borders and shading Quick Styles, Style Sets and Themes Moving and copying text


Week 5 Your Week Five assignments will be from Chapters 6 and 7 and will introduce you

to:

Document views

Changing margins, page orientation, paper size

Utilizing the Page Setup dialog box

Page borders

Inserting page and section breaks, blank pages, and cover pages

Page numbering

Creating and formatting text in columns

Headers and footers

The Click and Type feature

Vertically centering text

Chapter 6 Formatting Pages


Exercise 6.1 (A-D) pp. 175-182. This assignment will have four parts. You will have one completed file when you have completed Part D.

Exercise 6.2 (A-C) pp. 183-186.

Exercise 6.3 (A-D) pp. 187-193.

Exercise 6.4 (A-C) pp. 193-198.

Scored Assessments

Assessment 6.3: C06-A03-InterfaceApps p. 202.

Assessment 6.5: C06-A05-C06-A05-Announce p. 203.



Chapter 7 Customizing Page Formatting


Exercise 7.1 (A-C) pp. 211-217.

Exercise 7.2 (A-C) pp. 217-221.

Exercise 7.3 (A-C) pp. 222-227.

Exercise 7.4 (A-B) pp. 228-230.

Scored Assessments

Assessment 7.1: C07-A01-Strategies p. 232.

Other Assignments

Compose a short memo to your instructor using the correct memo format. Use Hobby as your Subject Line. In your memo describe a hobby or activity that you enjoy doing (whenever you are not studying, of course). Refer to the information on "What Makes an Acceptable Memo." in Week 3 in your packet. Follow the memo format from Appendix C in the back of your textbook or the style guide format.

Portfolio 1 Submission: Draft Submission 5 points

Preparing Your Portfolio

As part of the graded requirements for this course, you will assemble a portfolio consisting of work that is representative of what you have learned in this course. This portfolio will be a folder or notebook and demonstrate your skill with Microsoft Word.

Your portfolio must include documents that reflect the work completed in the course. You will submit your portfolio in two installments. The first submission will be a draft and should include a cover page and table of contents as well as summaries of the documents chosen to include in your portfolio. Your instructor will give suggestions for improvement and highlight items to edit.

The final submission must include documents from Weeks 1-10 and include the cover page, updated table of contents and documents descriptions. Submit 9 or 10 documents. A description and or summary page of the software features used to complete each document must also be included.



Portfolio – Part 1 For the first submission, select and print several documents from the

exercises that you have completed to this point.

Create a professional-looking cover page. Avoid ‘cutesy’ clipart. You may use one of Word 2013 cover pages or create your own style.

Cover Page--should include the name of the course; i.e., CAS 216 Beginning Word or Beginning Word, your name, submitted to your instructor, the term is optional.

Table of Contents--should follow a standard contents format (Job C04A02)—may include short summaries on the contents page or put summaries on a separate page. Use the type of document, not the file name.

Summaries—should give a short overview of the features used and why you chose this particular document. Use features to enhance these pages such as paragraph shading, heading styles. Identify the job or assignment before the summary. Use proper sentence structure and proofread and spell-check.

Do not include assignments that had errors unless you edit them. You may set up your portfolio in an electronic file format as one

document or save each page separately.


Week 6 Your Week Six assignments will be from Chapters 8 and 9 and will introduce you

to:

Inserting symbols, special characters, drop caps

Inserting date and time

Inserting a file into an open document

Document management with folders

Previewing a document

Chapter 8 Inserting Elements and Navigating in a Document


Exercise 8.1 (A-D) pp. 241-246. You will have one completed file when you have completed Part D.


Scored Assessments

Assessment 8.1: C08-A01-EmpAppoints p. 259.

MLA Report from Style Guide: Read the instructions in the Style Guide for an MLA Style Sample Report. Type the two-page MLA Report following the instructions in the Style Guide. Save the document as MLA Report.

Chapter 9 Maintaining Documents

This chapter covers material for file management concepts. The textbook is written for the Windows 8 system. Throughout Exercise 1, work within the data files Chapter 9 folder that you copied from the network. Create your folder, delete, copy and move files all within this folder.


Exercise 9.1 (A-G) pp. 268-280.

Exercise 9.2 (A-C) pp. 281-287.

Exercise 9.3 pp. 287-289.

Scored Assessments

Assessment 9.3: C09-A03-Fax p. 293.


Week 7 Your Week Seven assignments will be from Chapter 10 and11 and will introduce

you to:

Print options

Creating and printing envelopes

Inserting and formatting clip art

Chapter 10 Managing and Printing Documents


Exercise 10.1 (A-H) pp. 300-312. There are no documents to submit for Chapter 10, Exercise 1A-H. These exercises show how to use and manage the various features of printing.

IMPORTANT NOTE: DO NOT PRINT THE ENVELOPE OR LABELS IN YOUR CAS CLASSROOM. HAVE YOUR INSTRUCTOR VIEW YOUR FINISHED DOCUMENT FROM YOUR COMPUTER SCREEN.

Exercise 10.2 p. 313-314.

Exercise 10.3 (A-B) pp. 315-317.

Exercise 10.5 p. 319.

Other Assignments

Compose a short memo to your instructor using the correct memo format. Use Favorite Book as your Subject Line. In your memo share what is your favorite book you have read and why you enjoyed reading it.

Scored Assessments

Assessment 10.2: C10-A02-Envelope p. 323.

Assessment 10.3: C10-A03-Labels pp. 323-324.



Chapter 11 Inserting Images


Exercise 11.1 pp. 341-344.

Exercise 11.2 p. 344-348.

Exercise 11.3 pp. 349-350.

Exercise 11.4 (A-B) pp. 351-356.

Scored Assessments

Assessment 11.2: C11-A02-PremPro p. 368-369.

Performance Test 2

Fill out a Test Request Form at least one class session prior to your taking the test.

Performance Test 2 will be worth 60 points. Points will be deducted for spelling errors, typos, incorrect formatting and not following the directions. Two points will be deducted for spell-check or word use errors as well as major formatting errors. One point will be deducted for minor editing errors.


Vertically centering text Applying templates Adding cover pages, watermarks, and page borders Changing a document’s margin settings and orientation Updating placeholder fields Formatting clipart


Week 8 Your Week Eight assignments will be from Chapters 13 and 16 and will introduce

you to:

Inserting and formatting tables

Producing multiple letters at the same time by using Word’s Mail Merge

feature

Chapter 13 Creating Tables


Exercise 13.1 (A-C) pp. 428-435.

Exercise 13.2 (A-B) p. 435-440.

Exercise 13.5 p. 444.

Scored Assessments

Assessment 13.1: C13-A01-LtrCofC p. 447.

Letter with Table Document: Review notes below. Instructions will follow.

Formatting Tables

The table structure as well as the table titles should always be centered horizontally. It is common practice to center tables vertically if you only have one table on the page. Please center all individual tables both vertically and horizontally. See page 230 for a review of vertically centering.

If you have a column of money amounts, they must be aligned at the right. See example below:

Name Amount

Jane Smith $1,452

Robert Jones 998

Paul Brown 300

Mary Day 2,500



Letter with Table Document

Key the following business letter using the proper format provided in your Style Guide, and add a table using the Word Table Feature. You will provide the appropriate salutation and closing.

After keying the first part of the letter, type the title of the table (Course Offerings) in 14 point, bold, centered.

Create a table with 3 columns and 4 rows. Autofit contents. Center and bold each column heading. (Use 12 point font size.)

After completing the table, key the rest of the letter.

Save the document as Letter with Table Document. Don’t forget to add a reference line.

The letter is to Ms. Sonya Gooden, 1045 Cedar Lane, Portland, OR 97219. The letter is from Juan Santana, Advisor.

Thank you for your interest in our educational offerings. Listed below is the information that you requested regarding the courses that you are considering taking next year.

Course Offerings

Course Title Credits Term Offered

Biology 4 credits Fall Term

Writing 3 credits Winter Term

Excel 3 credits Fall Term

Please call me at 503.977.2886 if you would like to meet regarding your class schedule. I am available on Tuesdays and Thursdays from 9 until 2 p.m. I look forward to meeting with you.



Chapter 16 Merging Documents


Exercise 16.1 (A-C) pp. 528-536.

Exercise 1 uses the No Spacing style, instead of the 2013 Normal style that you’ve been using so far in this course. The No Spacing style does not automatically double-space when you press Enter. In order to get a blank line between your paragraphs, you will need to press Enter twice at the end of each paragraph.

When completing Chapter 16, Exercise 16.1A, you will be setting up your recipient list. Be sure to save this list properly to your storage device. When you complete Exercise 1A, do not close the document window. Set the current document with no spacing and then continue with formatting the business letter beginning with the date as outlined in Exercise 1B. The letter style must follow the Style Guide format.

NOTE: Your main document must be associated with the recipient list you just typed or you will see the ‘address block’ and other items on the merge ribbon shown grayed out and not accessible.

Exercise 16.2 p. 537-539. Do not print this file.

Exercise 16.3 p. 539-541. Do not print this file.

Notes for Printing Merge Documents (only print if instructed to do so)

To Print Main Document

1. After printing and closing the merged documents, the main document will be open.

2. In the main document, you should see the merge fields <<Address Block>>, <<Greeting>>, and so on.

3. Change the reference line to match the saved name. Be sure the words “Main Document” or “MD” are part of the saved file name.

4. Print. To Print the Data Source File

1. Open Microsoft Access from the Start button.

2. Click File/Open.

3. Find the file. It will have an .mdb extension at the end or an icon with a key on it.



4. Open the file.

5. Click the File button, then select Print and Print Preview. Click on the Landscape button on the ribbon.

6. Click on the Print button to print the list.

Other Assignments

Complete the following Practice Merge assignment:

Using the steps you just learned to create a mail merge letter, complete the following:

1. In a blank document, create the following recipients. Save the Address List as xxPracticeMergeDS.

Mr. and Mrs. Alex Sands Mr. Joseph Alton Ms. Tatiana Pavlova 222 Ash Street 346 Winston Avenue 1504 Oak Street Portland, OR 97221 Seattle, WA 98204 Salem, OR 97214

2. Create the following main document, matching the format used in your first mail merge. Save the Main Document as xxPracticeMergeMD.



Today’s Date

<<Address Block>>

<<Greeting Line>>

As you have probably noticed, <<Title>> <<LastName>>, your branch of the Fitness Athletic Club has been undergoing major renovations. You will be happy to know that we have finally cleared away the rubble. We’ve installed the new equipment, including a new suite of treadmill machines. We want to thank you for your patience while we expanded our facilities. We realize you put up with a lot of inconvenience.

As a sign of gratitude, we invite you to register for three free hours with one of our certified personal trainers. Just bring this letter to your branch of the Fitness Athletic Club to sign up. Our trainers are available Monday through Saturday. While you are at the club, take a look at our new schedule for yoga classes. We hope you will like the additional weekend options.

We look forward to seeing you at the Fitness Athletic Club.

Sincerely yours,

Maria Markus Facilities Manager

xx Practice Merge

3. Merge all three letters and save them in a new document. Save the merged letters document as xxPracticeMergeLtrs.

4. Print all three merge documents if instructed to do.(PracticeMergeDS, PracticeMergeMD, and PracticeMergeLtrs).

Scored Assessments

Assessment 16.1: C16-A01-BTDS p. 563-564. Create a Data Source file. This file is needed to complete Assessments 16.2 and 16.3.

Assessment 16.2: C16-A02-BTVacPkgs p. 564. Create a Main Document and merge with a Data Source file. Save your merged letters separately from your main document.


Week 9 Your Week Nine assignments will be from Chapters 19 and 21 and will introduce

you to:

Inserting elements in headers and footers

Creating a different first page header

Using Building Blocks

Inserting Fields

Chapter 19 Managing Page Numbers, Headers, and Footers


Exercise 19.1 pp. 642-644.


Exercise 19.4 pp. 651-652.

Exercise 19.6 (A-B) pp. 653-656.

Scored Assessments

Assessment 19.3: C19-A03-SoftwareChapters p. 661.

Chapter 21 Inserting and Customizing Quick Parts


Exercise 21.1 pp. 718-721.

Exercise 21.4 (A-B) pp. 738-742.

Scored Assessments

Assessment 21.1: C21-A01-PropProIssues p. 745.


Week 10 Your Week Ten assignments will be from Chapter 26 and will introduce you to:

Inserting and modifying citations and bibliographies in an MLA style report


Exercise 26.2 (A-E) pp. 925-936.

Scored Assessment

Assessment 26.2: C26-A02-PrivRights (Steps 1-16 only) pp. 942-944.

Portfolio—Final Submission

Select Portfolio Documents, Assemble Portfolio, and Write Summaries Select the final documents for your portfolio. Review the rubric on the next page prior to submitting your final portfolio. Total Points for the portfolio will be 40 pts.

Performance Test 3

Performance Test 3 is open book/open note and will be completed at the computer. A Test Request Form must be filled out at least one class session prior to your taking the test.


Using mail merge to create merged documents Keying a business letter with a table within the letter. (Use Word

Table Feature for creating the table.) Keying a table with shading Keying a report with headers/footers


Portfolio Page Details Points Earned

Points Possible

Draft Submission

Includes cover page, table of contents, summaries of documents chosen through Week 5. Submitted by Week 6

5

Final Submission

Feedback and editing incorporated as noted by instructor feedback

Cover Page Professional format/style; includes course number, student name, all information centered appropriately, instructor name (properly spelled), no spelling errors.

10

Table of Contents

Includes Table of Contents title; type of document or document name (not file name), page numbers or sequence of documents presented at right margin using leader tab, no spelling errors. May use enhancements such as bold, shading, font styles

10

Summaries Includes overview of features used to create documents; proper grammar and sentence structure, may include bullets, shading, etc.

10

Documents All documents listed in summary are included in sequence; no editing errors; 9-10 documents are included; Documents assembled in appropriate notebook; submitted by due date. Professional presentation.

5

Total Points 40


Course Evaluation

You will receive an email with a link to complete an evaluation for this course. Please take a few minutes to give us feedback. This evaluation is completely anonymous and not released to your instructor until after grades are submitted. There is a time limit on the evaluation, so please don’t delay.

You can also access Course Evaluations in MyPCC in the My Courses tab under View My Course Evaluations link.

Thank you for taking the time to complete this evaluation!

CAS/OS Program Information

Advising Web Site Visit the following web site if you would like information about the CAS/OS certificate and degree programs: http://www.pcc.edu/cas

Certificates of Completion-Career Pathways

The Certificates of Completion is a state-approved program that provides short term goals geared towards specific areas in Computer Applications and Office Systems. Students will be able to earn the short-term certificates and then continue on to our existing one-year and two-year programs in a seamless path. These certificates may also provide short-term goals that will lead toward entry-level jobs. .

Certificates may range from 13-43 credits.

http://www.pcc.edu/cas


Certificates Offered: Basic Computer Literacy (13 credits) Word Processing (26 credits) Spreadsheet (27 credits) Office Assistant (43 credits) Web Assistant I (12-14 credits) Web Assistant II (23-25 credits) Virtual Assistant (27 credits) Advanced Certificate

You have completed Beginning Word (CAS 216). Intermediate Word (CAS 217) is the next class in the sequence. The same textbook that was used for CAS 216 is used for CAS 217. Many of the chapters in your text that were not covered in Beginning Word are covered in Intermediate Word.

Please check with your instructor if you want information on other Computer Applications/Office Systems classes. Consulting with a Computer Applications/Office Systems faculty advisor is important to the student’s selection of courses.


Academic Integrity/Course Policies Agreement Chapter 10: 10.1(A-H), 10.2, 10.3(A-B), 10.5

Chapter 1: 1.1(A-B), 1.2(A-B), 1.3(A-B), 1.4, 1.5, 1.6(A-B) Assessment 10.2: C10-A02-Envelope

Introduction Paragraph (see packet) Assessment 10.3: C10-A03-Labels

Assessment 1.1: C01-A01-CoverLtrs Memo to Instructor (Favorite Book)

Chapter 11: 11.1, 11.2, 11.3, 11.4(A-B)

Assessment 11.2: C11-A02-PremPro

Chapter 2: 2.1(A-D), 2.2(A-C) Test 2

Assessment 2.3: C02-A03-ManageData Total Points thru Test 2 = 249

Assessment 2.5: C02-A05-Memo

Chapter 3: 3.1(A-F), 3.2(A-D), 3.3(A-B)

Assessment 3.3: C03-A03-Biblio Chapter 13: 13.1(A-C), 13.2(A-B), 13.5

Assessment 3.4: C03-A04-TravelAdv Assessment 13.1: C13-A01-LtrCofC

Letter with Table Document (see packet)

Chapter 16: 16.1(A-C), 16.2, 16.3

Ch. 4: 4.1(A-B), 4.2(A-C), 4.3(A-E), 4.4(A-C), 4.5(A-B), 4.6(A-B) Practice Merge: packet document

Assessment 4.3: C04-A03-NewEmp Assessment 16.1: C16-A01-BTDS (DS)

Assessment 4.7: C04-A07-Ch01TofC Assessment 16.2: C16-A02-BTVacPkgs (MD & merged)

Chapter 5: 5.1, 5.2(A only), 5.3(A-C), 5.4(A only)

Assessment 5.2: C05-A02-PrepareResume Week 9Memo to Instructor (PCC Program of Study) Chapter 19: 19.1, 19.3(A only), 19.4, 19.6(A-B)

Assessment 19.3: C19-A03-SoftwareChapters

Chapter 21: 21.1, 21.4(A-B)

Assessment U1.6: U1-PA06-TrainCosts Assessment 21.1: C21-A01-PropProIssues

Assessment U1.9: U1-PA09-ResumeFormat

Letter 1 - Style Guide (see packet) Week 10Assessment U1.11: U1-PA11-Announce Chapter 26: 26.2(A-E)

Test 1 Assessment 26.2: C26-A02-PrivRights (steps 1-16 only)

Total Points thru Test 1 = 131 Portfolio - Final Submission

Week 11Chapter 6: 6.1(A-D), 6.2(A-C), 6.3(A-D), 6.4(A-C) Test 3

Assessment 6.3: C06-A03-InterfaceApps Total Points thru Test 3 = 385

Assessment 6.5: C06-A05-Announce

Chapter 7: 7.1(A-C), 7.2(A-C), 7.3(A-C), 7.4(A-B) Self-Check/Memos Points = 20

Assessment 7.1: C07-A01-Strategies Assessment Points = 145

Portfolio - Part 1 (Draft Submission) Performance Test Points = 180

Memo to Instructor (Hobby) Portfolio Points = 40

Total Points = 385

Final Grade

Chapter 8: 8.1(A-D), 8.2(A only)

Assessment 8.1: C08-A01-EmpAppoints

MLA Report - Style Guide (see packet)

Chapter 9: 9.1(A-G), 9.2(A-C), 9.3

Assessment 9.3: C09-A03-Fax

Accumulated Points for GradesThru Test 1: A=117-131, B=104-116, C=91-103, D=78-90, F=<78

Thru Test 2: A=224-249, B=199-223, C=174-198, D=149-173, F=<149

Final Points : A=346-385, B=308-345, C=270-307, D=231-269, F=<231

Week 5

Week 6

Week 7Week 1

Week 2

Week 3

Week 4

Week 8