Care CoordinationWhat is it?

How Do We Get Started?

 

Care Coordination: What Is It?

• The goal of coordinated care is to ensure that patients, especially the chronically ill, get the right care at the right time, while avoiding unnecessary duplication of services and preventing medical errors. When the CIO (Clinically Integrated Organization) succeeds both in delivering high-quality care and spending health care dollars wisely, the quality of life of the patient improves and health care dollars are saved.

 

Care Coordination

• AIM - effectively identify, manage and track results of PCMH’s high risk patient population through care coordination, patient coaching and education, application of Evidence Based Medicine, and population data analysis & reporting

• Interventions – Embed Care Coordination Teams in Primary Care offices; identify high risk patients and provide high touch to these patients.

 

Care Coordination

• Oversee care coordination for the primary care practice’s patients

• Continue to develop and monitor care coordination processes and support primary clinical teams with these efforts

• Identify high-acuity patient population and working to ensure care coordination for this patient population

 

Care Coordination - Improved Outcomes

• Success Measures and Improved Outcomes – Lower HgbA1c – Lower LDL – Rx Compliance – Lower Utilization (ER and Admission

Rates)– Reduce Cost of Care – ROI for Employers/Payors

 

Care Coordination Pilot – Results

• HgbA1c (181 participants)– Overall improvement of 4.20% in HgbA1c levels – 33% progress out of the High A1c range – 68% of participants remained or progress toward goal

• LDL (217 participants) – Overall improvement of 1.83% – 10% increase in LDL frequency adherence to EBM

guidelines– 6.5% improvement into the Ideal LDL Range

• Smoking Status – 12% of participant smokers progressed to goal of not

smoking

 

Care Coordination – Utilization Results

• Admissions 51% decrease

• Readmissions 35.2% decrease

• ER Utilization 37.3 decrease

 

Care Coordination – Cost Savings

• Projected ROI for Cincinnati Mercy/CHP Employees if Nurse Care Coordinators implemented across all owned PCPs: – Approximately 150 high-risk, high cost

patients impacted– RN Staffing: 1 RN/150 patients– Cost of Nurse =$100,00 – Projected Health Plan Savings =

$558,000– ROI = 5:1

 

Care Coordination - Medicare Savings

• Projected Savings for Medicare Fee-For-Service Beneficiaries if Nurse Care Coordinators Implemented Across all Owned PCPs in the Greater Cincinnati area: – Approximately 1,900 high-risk, high-cost

patients impacted – RN Staffing: 12.5 RNs – Cost of Nurses = $1,250,000– Projected Medicare Savings =

$5,400,000– ROI = 5:1

 

Care Coordination – Success Stories

• Patient had 4 hospital admissions for 36 hospital day in the 12 months prior to the pilot for respiratory and cardiac failure. No hospital admissions during the pilot year

• Patient had HgbA1c of 10.4 prior to participation. Interventions include; Care Coordinator visits, weekly diet & exercise coaching phone calls. HgbA1c is currently at 6.5.

• Medication reconciliation before the patient left the hospital

 

Care Coordination – Patient Satisfaction

Patients Satisfaction Survey 1. You are receiving the highest quality medical care at the primary care office - Improved 10%2. You have a positive experience with the primary care office - Improved 9%3. You receive helpful education related to your illness/disease health from the primary care office - Improved 9%4. You have the necessary access to your physician and care team - Improved 6%5. You have adequate communication with the primary care office - Improved 6%6. You receive timely communication concerning; follow-ups, referrals, and test results Improved 1%

Patient and Physicians Comments • “This Care Coordinator role was more successful than I thought it could be. We’d

love to have the funding to hire a full-time NCC. Insurance co. will get out way ahead financially if they saw the wisdom of funding this position for PCPs.” - Physician

• “ I wish all doctors had this – they would have more satisfied patients.” - Patient• “Expand! It is AMAZING!!” – Physician• “Programs like this one is a big help and the concept of working together to help me

find a better way to improve my health issues. Just wish there had been a program set in place before now that I could have followed” - Patient

• “Please continue this valuable service for our patients” - Physician

 

Care Coordination - Learning & Challenges

• Physician buy-in across entire practice• Develop trigger list to identify patients

that can benefit care coordination intervention

• Integrating Mental Health services into patient care protocols

• Obtaining historical claims data • Managed Care Organization payment for

services and access to patient specific historical utilization data

 

How Do We Get Started?

• Hire RN Care Coordinator. Good fits include home care, outpatient clinic such as Coumadin or CHF, and PACE program experience. Ability to quickly develop relationships with multiple layers of people and have the confidence to work independently are key.

• RN Care Coordinator Orientation (about 4-5 weeks) that includes shadowing several Care Coordinators and the Community Care Worker, education on tools available, motivational interviewing/positive psychology training and EPIC training

• Produce Practice Risk Report utilizing InforMed and Explorys

.

 

How Do We Get Started cont.

• Have introductory meeting with practice providers, practice manager and area manager if appropriate to introduce Care Coordination Team and their role, discuss practice risk report as starting point for patient referrals and provide trigger list for identification of patients appropriate for Care Coordination.

• RN Care Coordinator will meet with staff for introductory meeting to describe role and trigger list

• Care Coordination Team get started!

 

What Can We ExpectThe Care Coordination Team is responsible for:• Identifying high‐acuity patients,• Assisting with patient goal setting, coaching,

education, and adherence with national evidence‐based medicine,• Facilitate patient adherence with treatment plan, medication compliance,• Referral completion and communication between patient, Primary Care Physician, and other providers.

 

What Are Interventions We Can Expect

• The Care Coordination Team will visit with patients before, during and/or after physician office visits, frequent telephonic follow-up, referral management, and make home visits on select patients for visual medication reconciliation, safety assessment, social assessment etc.

• The Care Coordination Team can facilitate post discharge calls to optimize compliance with new Transition CPT codes

 

Who Is On The Team?

 

 

Tying It All Together• Integrated elements of a successful ACO– Improved clinical outcomes and patient

satisfaction linked to – Care Coordination embedded in– Patient Centered Medical Homes practicing– Improvement Science Methodologies that

support– Population Health Management using– Data Analytics across a – Clinically Integrated Organization

 

Questions