carbondale & rural fire protection district meeting of the ... · structure fires wildland...

Carbondale & Rural Fire Protection District Meeting of the Board of Directors

December 14, 2016 5:30 p.m.

Agenda

A. Call to order & roll call B. Changes to Agenda C. Consent Agenda

1. Approve Previous Minutes 2. Current Bills & Balances

D. Persons Present Not on the Agenda E. 2017 Budget 1. Continuation of Public Hearing 2. 2017 Budget Adoption F. Staff Reports

1. Staff Planning Meeting Update, Ron Leach 2. Other

G. Financial Report 1. Other

H. Old Business

1. Update on Architect report, Ron Leach 2. Other

I. New Business

1. Other J. Adjourn

of 53

CARBONDALE & RURAL FIRE PROTECTION DISTRICT MINUTES OF THE MEETING BOARD OF DIRECTORS CARBONDALE FIRE HEADQUARTERS NOVEMBER 9, 2016 The Board of Directors of the Carbondale & Rural Fire Protection District met for their regular meeting on November 9, 2016 at the Carbondale Fire Headquarters/Training Building. Vice-President Mike Kennedy called the meeting to order at 5:31 p.m. Directors present were Tom Adgate. Also present were Ron Leach, Jenny Cutright, Rob Goodwin, Eric Gross, Frank Nadell, Jake Spaulding and Bill Gavette. Director Carl Smith attended by telephone. President Gene Schilling and Secretary/Treasurer Louis Eller were absent. CHANGES TO AGENDA Carl Smith requested to add the following items:

• Status of Hiring process for the new positions • Report on Architectural Estimates for Remodeling Station 84, Dorm at Station 84 and

possibly Station 81 CONSENT AGENDA The items on the consent agenda were:

• Approve the Regular Meeting Minutes of October 12, 2016 • Approve Current Bills and Balances

MOTION: made to approve the consent agenda. It carried and passed 3-0. PERSONS PRESENT NOT ON THE AGENDA No members of the public had any comments. 2017 BUDGET Public Hearing Regarding 2016 Budget Vice-President Mike Kennedy called the public hearing to order at 5:33 p.m. Ron Leach said that the proposed budget is in the packet. Ron Leach reviewed the timeline for the budget adoption. Ron Leach suggested holding a board work session on December 7. He said that the proposed budget will incorporate any changes discussed and possibly have the final assessed valuations in.

of 53

Carl Smith asked about the seasonal staffing positions. He said there were three new employees hired and suggested lowering the amount for seasonal staffing. Discussion regarding the seasonal staff followed. Mike Kennedy suggested waiting until closer to the spring to see what the fire outlook is. Carl Smith said that he was concerned the seasonal staffing budget line was over budget and requested the staffing plan for the seasonal staff. Ron Leach reviewed the seasonal staffing plan, including using the summer staff to help with wildfire patrols, assist with special events and backfilling. Ron Leach said that reducing seasonal staffing is a safety issue. He said that call volume is increased and staff is busier. Additional staff helps look out for others. Rob Goodwin said that the seasonal staff do more than respond to wildfires. Rob Goodwin added that the district is extremely busy during the summer. He noted that while two new employees were hired, it does not mean that the district is fully staffed. Rob Goodwin added that he has previously said that the shifts need at least six people on duty. He said that the call volume increases during the summer, in addition to special event and wildfires. Rob Goodwin said that the seasonal staff has helped immensely and recommends not cutting the budget. Mike Kennedy questioned the volunteer participation during the summer. Rob Goodwin said that there has been less volunteer participation. He said that many people join the fire department to establish a career. They generally trade volunteer time for training and most sign up for shifts then go home. They don’t respond when they are off duty. Rob Goodwin added that volunteers in Redstone & Mable are different and respond like traditional volunteer firefighters. Rob Goodwin said that the district needs to continue working on the staffing base and training volunteers. He said it needs to be recognized that this is a changing fire department. Discussion followed. It was decided to keep the seasonal staffing budget the same. General discussion regarding other line items followed. It was decided to increase the budget for Fire/EMS Prevention to $5,000. MOTION: made to continue the public hearing until the December 14, 2016 board meeting. It carried and passed unanimously. The Board of Directors scheduled a budget work session on December 7, 2016 at noon. STAFF REPORTS Staff Planning Meeting Update Ron Leach said staff meets and discusses the master plan monthly. He said the focus has been on the public outreach portion of the Master Plan. He said that the staff has been addressing this with the recent employee reassignment, the recent open house and working with the local schools during fire prevention week. Rob Goodwin said the District hosted a comm8nty open house on October 22. He said it was very successful, with 400-500 attendees. Rob Goodwin said that there were a lot of great

of 53

comments from the public. Tom Adgate said that he attended the open house and had a great time. Ron Leach added that the District is at the Farmers Market every week in the summer offering free blood pressure checks. He said that over 1,000 blood pressures were taken. He said the crew discovered some people with extremely high blood pressures that were unaware. They were advised to see their physician. Ron Leach said that the free blood pressure checks may have saved those lives. Ron Leach added that the seasonal staff helps with the weekly blood pressure checks. Garfield County Federal Mineral Lease District Grant Ron Leach said staff applied for a $25,000 grant to replace the command trailer. He said the District was awarded the grant. Ron Leach said that the plan is to sell or trade in the old trailer and purchase the new one. OLD BUSINESS Status of Hiring process for the new positions Ron Leach said the two new positions were filled in the past 30 days. Report on Architectural Estimates for Remodeling Station 84, Dorm at Station 84 and possibly Station 81 Frank Nadell said that he has been talking with A4 Architects. He said that they have been very busy and have not been able to devote time to this yet. MOTION: made to adjourn the Board of Directors meeting at 6:27 p.m. It carried and passed unanimously. Respectfully submitted, ___________________________ Jenny Cutright, Recording Secretary ___________________________ Mike Kennedy, Vice-President

of 53

1

Deputy Chief Operations Report

December 2016 Responses 2016 –

As of November 30, 2016 we responded to 1091 calls for service. • 544 EMS calls including 90 motor vehicle accidents. • 62 Fire responses. These include all fire calls, gas leaks, spills, CO responses, etc. • 150 Fire alarm responses • 230 Service and Good Intent responses. These include smoke/odor checks, citizen assist, cancelled enroute etc. • Special Event and EMS/Fire Standby coverage.

Response Comparison – Month Response Comparison - YTD • November 2016 - 70 2016 - 1091 • November 2015 - 91 2015 - 1070 • November 2014 - 93 2014 - 971 • November 2013 - 92 2013 - 1062 EMS Transports – YTD EMS Non-Transports - YTD • 2016 - 347 2016 - 197 • 2015 - 424 2015 - 152 • 2014 - 359 2014 - 171 • 2013 - 408 2013 - 175

ALS Calls – YTD BLS Calls – YTD ALS Calls – November BLS Calls – November

155 192 8 13

Fire Calls – November Structure Fires Wildland Fires Vehicle Fires False Alarms

3 1 0 12

Fire Calls – YTD Structure Fires Wildland Fires Vehicle Fires False Alarms

12 22 6 150

Concurrent Calls – November YTD 3 times (total of 7 calls) 63 times (total of 147 calls)

of 53

2

CRFPD Community Outreach/Education/Events

• ICS Training – Town of Carbondale Trustees • ICS Training – Carbondale PD

Projects, Outreach, Other stuff – • Coordinating scheduling program for paid staff and volunteers • Regular staff planning meetings • 2017 Budget Planning • New FTE hiring process, interview, applications etc. • Standard of Cover and Risk Analysis Document with Gavette - development • Incident response in district • Monthly Volunteer Membership Committee, Officer and general membership meetings • Fire District Board of Directors meeting • ISO survey planning

Respectfully submitted Rob Goodwin Deputy Chief

of 53

Carbondale & Rural Fire Protection District 300 Meadowood Drive • Carbondale, CO 81623 • 970-963-2491 Fax 970-963-0569

Board of Directors Report Bill Gavette, Deputy Chief December 2016

Completed Plan/Code Reviews • Helmick, ADU, Garfield County • True Nature Kiva, fire sprinkler system, Town of Carbondale • Aspen Glen Lot D19 ‘Duplex Split’ Amended Final Plat, Garfield County • Velasquez, minor subdivision, Garfield County • IRMW, minor subdivision, Garfield County

Pending/On-going Plan/Code Reviews • 918 Brookie, fire sprinkler system, Garfield County • Ironbridge Affordable Housing, fire sprinkler system, Garfield County • Merrill Avenue, subdivision exemption, Town of Carbondale

Inspections • Ironbridge Subdivision, fire flow test, Garfield County • Village Lane, fire flow test, Garfield County • Alchemy Building, temporary certificate of occupancy, Town of Carbondale

Other Projects • Standards of Response Coverage document • Garfield County Fire Code • Commercial & public facility preplanning • Basalt automatic aid paging • Pitkin County Communications • Incident Qualification System (IQS) training, State of Colorado

of 53

Board of Directors Training Program Report

December 2016

November Training:

• November 9th , Extrication hands on by Nadell • November 16th ,Extrication hands on by Nadell • November 21st, EMS Scenarios by Wagner • November 28th, Pediatric Emergency Care by Classic Air Medical

November Highlights:

• One member completed an ICS L449 train the trainer course at South Metro Fire Department. • CRFPD conducted an After Action Review of the Highway 82 structure/ wildland fire. • CRFPD instructors delivered and ICS 300 course to Pitkin County Incident Management Team

members. • A CRFPD instructor delivered an ICS 100 course to Garfield County Law Enforcement personnel. • Bill Gavette and I attended an IQS System update by the Colorado Division of Fire Prevention and

Control Fire Management Officer Ryan McCulley.

Certification Management:

• I assisted 1 member in the renewal of his Colorado Fire fighter 1 certification. • I assisted 3 members in the renewal of their Colorado Fire fighter 2 certifications. • I assisted 3 members in the renewal of their Colorado Hazardous Materials certifications. • I assisted 2 members in the renewal of their Colorado Driver Operator certifications. • I assisted 2 members in the renewal of their Colorado EMT Basic certifications. • All training records, EMS continuing education credits and Firefighter Job Performance

requirements (JPRs) records are up to date through the end of the month.

Training Hour Totals:

• 34 individual trainings were conducted throughout the month of November. • Total man hours of training for November 2016 = 293 hours • Total Man Hours of training in 2016 through November 30th =3859 hours

Respectfully submitted,

Deputy Chief/ Training Officer Frank Nadell

of 53

November 2016 maintenance report • Changed all admin outside lamps lamp’s out to led • A84 replace florescent lamps • A82 replaced all glow plugs • Fix upstairs faucet • Elevator monthly inspection • Generator weekly inspection • Inspect solar panels • Clean maintenance bays degrease floors • U82 oil change • U87 front axle seal • U 84 winter wiper blades • U81 winter wiper blades • Cover call b shift • A 81 winter blades • Inspect gas water heater elements ops building • Christmas lights • Hang wreaths at stations • Tire replacement L84 • Order station ear plugs for staff. • Inspect damaged Hurst tool. • Order used Hurst tool. Ebay. • Prep for Christmas party • Wax floors • Renew EMT b certification with Frank. • Replace master switch in U82 • L84 transmission conditioner • Train A shift emergency operation L84 • Greased plow • Rehab R 81 after mining call. • Plow snow outlining stations • Prep chains e81 • Refresh staff training on how to use on spots • E 81 train staff on axle lock and axel power divider do and don’ts • End of report

of 53

November 30, 2016

Interest RateGeneral Fund Alpine Checking 191,110.11 0.00% Alpine Money Market Fund 597,922.10 0.01%

TOTAL 789,032.21$

Capital Projects Fund #1 Alpine Checking 57,656.10 0.00% Alpine Money Market Fund 847,200.24$ 0.01% Alpine Impact Fee Fund 61,826.49$ 0.01% Alpine Loan Fund Money Market 561,685.79$ 0.01%

TOTAL 1,528,368.62$

Bond Fund CSafe 115,470.29$ 0.63%

Pension Fund FPPA $2,095,685.25

Ambulance Billing Report - November 2016

Cash Collected on Accounts 16,232.00$ New Accounts Billed 20,698.00$ Medicare Assignments (Write-Offs) 4,283.84$ Medicaid Write-Offs 2,781.26$ Other Write-Offs 1,541.34$ Amount Sent to Collections 3,231.60$

Aging Report 0-30 Days 31-60 Days 61-90 Days >90 Days

$21,351.91 $16,096.43 $5,988.47 $64,763.18

of 53

General FundPayroll $35,629.98 Payroll 11/4/16Internal Revenue Service $8,408.74 Federal Withholding 11/4/16

Colorado Department of Revenue $1,998.00 State Withholding 11/4/16Fire & Police Pension Association $13,330.33 Pension/457/Death & Disability 11/4/16Payroll $35,775.78 Payroll 11/18/16Internal Revenue Service $7,642.03 Federal Withholding 11/18/16Colorado Department of Revenue $1,965.00 State Withholding 11/18/16Fire & Police Pension Association $14,158.12 Pension/457/Death & Disability 11/18/16

Capital Projects Fundnone

Miscellaneous Income

11/1-11/30General Fund

Special Event Billing $3,672.50Donation $500.00

Capital Projects Fundnone

Checks Issued Between Board Meetings

of 53

Page: 112/9/16 Carbondale & Rural Fire Protection Dist9:04:43 AM

Check Date: 12/14/2016

AP Check Register (Current by Bank)

StatusDate AmountVendor ID Payee NameCheck No.

BANK ID: ALPINC - ALPINE BANK - CHECKING 1122

Acme Alarm Company35793 P12/14/16 $330.00 ACME

Alpine Tire Company, Inc.35794 P12/14/16 $1,455.16 ALPINE

Aspen Embroidery Works, Inc35795 P12/14/16 $406.42 ASPENE

Aspen Hope Center35796 P12/14/16 $1,000.00 AHOPEC

Bravo Fine Catering, Inc.35797 P12/14/16 $3,391.25 BRAVO

Cedar Networks35798 P12/14/16 $350.00 CEDAR

Cenex Fleet Fueling35799 P12/14/16 $953.15 CENEX

CenturyLink35800 P12/14/16 $468.88 CENTUR

CenturyLink Business Services35801 P12/14/16 $63.02 CENTUB

Colorado Division of Fire Prev35802 P12/14/16 $180.00 COFIRE

Colorado Medical Assistance Pr35803 P12/14/16 $151.20 MCAID

Colorado Mountain News Media35804 P12/14/16 $405.00 CMNM

Colorado Wildfire Academy35805 P12/14/16 $1,725.00 COWILD

Comcast Cable35806 P12/14/16 $53.46 COMCAS

Credit Union of Colorado35807 P12/14/16 $2,188.96 CUOFCO

Crystal Resort Cleaners, Inc35808 P12/14/16 $6.92 CRYRES

Crystal Valley Echo35809 P12/14/16 $95.00 CRYECH

Cyma Systems, Inc.35810 P12/14/16 $159.00 CYMA

Dos Gringos Burritos35811 P12/14/16 $121.82 DOSGRI

Granite Telecommunications35812 P12/14/16 $721.51 GRANIT

Heuton Tire Company, Inc.35813 P12/14/16 $1,058.62 HEUTON

Holy Cross Energy35814 P12/14/16 $318.18 HOLY

Jake Spaulding35815 P12/14/16 $292.38 SPAULD

Josh Baumgartner35816 P12/14/16 $1,186.20 JBAUMG

Kroger - King Soopers Customer35817 P12/14/16 $774.68 CITYMA

Life-Assist, Inc.35818 P12/14/16 $1,269.81 LIFEAS

Lowe's35819 P12/14/16 $160.54 LOWES

Marble Water Company35820 P12/14/16 $50.00 MWATER

MetLife - Group Benefits35821 P12/14/16 $3,263.30 METLIF

Mountain Pest Control, Inc.35822 P12/14/16 $220.00 MOPEST

Mountain Waste & Recycling35823 P12/14/16 $390.80 MTNWAS

Mr. Christmas35824 P12/14/16 $230.50 MRCHRI

Napa Auto Parts, Inc.35825 P12/14/16 $473.85 NAPA

Paul Luttrell35826 P12/14/16 $518.02 PAULLU

Peppino's Pizza, Inc.35827 P12/14/16 $30.00 PEPPIN

Pitkin County Finance35828 P12/14/16 $1,950.00 PITFIN

Roaring Fork Valley Co-Op35829 P12/14/16 $334.00 COOP

Source Gas, LLC35830 P12/14/16 $573.08 SOURCE

Specialty Incentives35831 P12/14/16 $1,798.07 SPECIN

Stericycle, Inc.35832 P12/14/16 $731.14 STERIC

Swallow Oil Company35833 P12/14/16 $30.31 SWALLO

The Key People Co, Inc.35834 P12/14/16 $395.00 KEYPEO

Thyssenkrupp Elevator Corp.35835 P12/14/16 $1,465.15 THYSSE

Town of Carbondale35836 P12/14/16 $264.10 TOWNWA

Trailhead Technologies, Inc.35837 P12/14/16 $1,737.20 TRAILH

Verizon Wireless35838 P12/14/16 $488.85 VERIZO

VIP Trash Removal35839 P12/14/16 $133.00 VIP

Western Slope Health Care Grou35840 P12/14/16 $33,352.29 WESTHE

Whitsitt & Gross, P.C.35841 P12/14/16 $3,204.00 WHITSI

BANK ALPINC REGISTER TOTAL: $70,918.82

GRAND TOTAL : $70,918.82

* Check Status Types: "P" - Printed ; "M" - Manual ; "V" - Void ( Void Date ); "A" - Application; "E" - EFT

** Denotes broken check sequence.

of 53

Page: 112/9/16 Capital Projects Fund #18:39:11 AM

Check Date: 12/14/2016

AP Check Register (Current by Bank)

StatusDate AmountVendor ID Payee NameCheck No.

BANK ID: ALPINE - ALPINE BANK - CHECKING 1140

A4 Architects LLC4700 P12/14/16 $705.00 A4

Credit Union of Colorado4701 P12/14/16 $1,555.18 CUOFCO

Stryker Sales Corporation4702 P12/14/16 $31,012.48 STRYKE

Xerox Corporation4703 P12/14/16 $558.68 XEROX

BANK ALPINE REGISTER TOTAL: $33,831.34

GRAND TOTAL : $33,831.34

* Check Status Types: "P" - Printed ; "M" - Manual ; "V" - Void ( Void Date ); "A" - Application; "E" - EFT

** Denotes broken check sequence.

of 53

Carbondale & Rural Fire Protection Dist

Income Statement

(Original Budget to Actual Comparison)

For the period of 12/1/2016 Through 12/31/2016

Year To DateCurrent Period

VarianceVariance % %Actual Actual BudgetBudget

Cost of Goods Sold

$0.00 $0.00 $0.00 0.0 % $(2,513,098.19) $(2,548,456.00) $(35,357.81) (1.4)%Property Tax

0.00 0.00 0.00 0.0 (128,247.63) (115,000.00) 13,247.63 11.5 Specific Ownership Tax

0.00 0.00 0.00 0.0 (4,954.96) (5,500.00) (545.04) (9.9)Interest/Penalties

0.00 0.00 0.00 0.0 (2,284.90) (1,000.00) 1,284.90 128.5 Delinquent Tax

0.00 0.00 0.00 0.0 (8,370.00) (8,370.00) 0.00 0.0 Abated Tax

(319.51) 0.00 319.51 0.0 (220,625.47) (225,000.00) (4,374.53) (1.9)Ambulance Revenues

0.00 0.00 0.00 0.0 (65.70) (100.00) (34.30) (34.3)Interest Income

0.00 0.00 0.00 0.0 (4,625.00) (5,100.00) (475.00) (9.3)Building Rentals

0.00 0.00 0.00 0.0 (1,908.74) 0.00 1,908.74 0.0 Contributions & Grants

0.00 0.00 0.00 0.0 (225.00) (500.00) (275.00) (55.0)Training Income

0.00 0.00 0.00 0.0 (82,601.06) (10,000.00) 72,601.06 726.0 Wildfire Contracts

0.00 0.00 0.00 0.0 (12,848.23) (7,000.00) 5,848.23 83.5 Special Event Contracts

0.00 0.00 0.00 0.0 (7,206.35) (4,000.00) 3,206.35 80.2 Miscellaneous Income

1.9 % 0.0 %Total Cost of Goods Sold $0.00 $57,035.23 $(2,930,026.00)$(2,987,061.23)$319.51 $(319.51)

1.9 %Gross Profit $319.51 $319.51 $0.00 $2,987,061.23 $2,930,026.00 $57,035.23

Operating Expenses

$58,687.89 $0.00 $(58,687.89) 0.0 % $1,240,224.07 $1,390,744.00 $150,519.93 10.8 %Wages

0.00 0.00 0.00 0.0 12,188.28 5,000.00 (7,188.28) (143.8)Wildfire Wages, CRRF

0.00 0.00 0.00 0.0 114,084.00 65,000.00 (49,084.00) (75.5)Wages - Seasonal Staffing

75.75 0.00 (75.75) 0.0 6,714.34 5,000.00 (1,714.34) (34.3)Special Event Wages

33,631.73 0.00 (33,631.73) 0.0 334,754.01 387,454.00 52,699.99 13.6 Health Benefits

5,205.27 0.00 (5,205.27) 0.0 106,748.48 128,873.00 22,124.52 17.2 Pension Benefits

466.54 0.00 (466.54) 0.0 9,040.23 11,290.00 2,249.77 19.9 457 Contributions, District portion

0.00 0.00 0.00 0.0 48,609.02 70,730.00 22,120.98 31.3 Workers Comp

2,664.47 0.00 (2,664.47) 0.0 3,360.03 26,813.00 23,452.97 87.5 Volunteer Incentive

852.07 0.00 (852.07) 0.0 30,417.54 25,283.00 (5,134.54) (20.3)Medicare/FICA Tax

0.00 0.00 0.00 0.0 3,744.83 4,397.00 652.17 14.8 Unemployment Insurance

1,809.35 0.00 (1,809.35) 0.0 29,313.32 31,383.00 2,069.68 6.6 Death & Disability Policy - FPPA

3,225.00 0.00 (3,225.00) 0.0 3,225.00 8,000.00 4,775.00 59.7 Board Members Pay

0.00 0.00 0.00 0.0 48,872.00 60,000.00 11,128.00 18.5 Insurance

0.00 0.00 0.00 0.0 58,143.26 61,940.00 3,796.74 6.1 Treasurer Fees

0.00 0.00 0.00 0.0 1,591.20 2,000.00 408.80 20.4 Abated Tax

738.62 0.00 (738.62) 0.0 14,812.52 14,000.00 (812.52) (5.8)Administration Supplies/Expenses

0.00 0.00 0.00 0.0 12,050.00 12,000.00 (50.00) (0.4)Accounting

0.00 0.00 0.00 0.0 17,461.00 30,000.00 12,539.00 41.8 Legal Fees

0.00 0.00 0.00 0.0 5,397.76 7,000.00 1,602.24 22.9 Dues & Subscriptions

347.39 0.00 (347.39) 0.0 9,008.01 11,696.00 2,687.99 23.0 Administration Fuel

70.41 0.00 (70.41) 0.0 1,359.49 2,076.00 716.51 34.5 Freight & Postage

0.00 0.00 0.00 0.0 1,237.25 1,000.00 (237.25) (23.7)Computer Supplies

190.78 0.00 (190.78) 0.0 3,577.58 1,000.00 (2,577.58) (257.8)Fire/EMS Prevention Supplies/Expenses

435.88 0.00 (435.88) 0.0 3,427.67 1,000.00 (2,427.67) (242.8)Meetings

of 53

Carbondale & Rural Fire Protection Dist

Income Statement

(Original Budget to Actual Comparison)

For the period of 12/1/2016 Through 12/31/2016

Year To DateCurrent Period

VarianceVariance % %Actual Actual BudgetBudget

779.32 0.00 (779.32) 0.0 5,510.72 9,000.00 3,489.28 38.8 Volunteer Dinner Program

0.00 0.00 0.00 0.0 1,257.50 15,000.00 13,742.50 91.6 Election Expense

0.00 0.00 0.00 0.0 0.00 1,000.00 1,000.00 100.0 Emergency Management

0.00 0.00 0.00 0.0 1,500.00 20,000.00 18,500.00 92.5 Master Plan

114.31 0.00 (114.31) 0.0 16,156.24 10,000.00 (6,156.24) (61.6)Public Outreach

160.31 0.00 (160.31) 0.0 20,745.81 17,634.00 (3,111.81) (17.6)Firefighting Expenses/Supplies

0.00 0.00 0.00 0.0 1,925.17 2,789.00 863.83 31.0 Firefighting Fuel

0.00 0.00 0.00 0.0 1,684.41 1,882.00 197.59 10.5 Incident Resources

400.00 0.00 (400.00) 0.0 632.11 1,328.00 695.89 52.4 Incident Food

0.00 0.00 0.00 0.0 9,627.47 2,000.00 (7,627.47) (381.4)Wildfire Expenses, CRRF

0.00 0.00 0.00 0.0 867.16 0.00 (867.16) 0.0 WPPP Team Expenses

731.14 0.00 (731.14) 0.0 34,556.96 28,000.00 (6,556.96) (23.4)Medical Expenses/Supplies

0.00 0.00 0.00 0.0 0.00 1,000.00 1,000.00 100.0 Infection Control Program

0.00 0.00 0.00 0.0 2,898.10 4,492.00 1,593.90 35.5 Medical Fuel

0.00 0.00 0.00 0.0 3,500.00 4,000.00 500.00 12.5 Physician Advisor

0.00 0.00 0.00 0.0 13,780.39 14,737.00 956.61 6.5 Telephone Service

213.04 0.00 (213.04) 0.0 2,614.29 3,125.00 510.71 16.3 Cell Phones/Pagers

0.00 0.00 0.00 0.0 7,347.75 8,951.00 1,603.25 17.9 Communications Supplies/Expenses

0.00 0.00 0.00 0.0 16,640.75 4,922.00 (11,718.75) (238.1)Communications Center

249.00 0.00 (249.00) 0.0 8,929.75 17,000.00 8,070.25 47.5 Training - Firefighting

10.00 0.00 (10.00) 0.0 5,539.00 22,500.00 16,961.00 75.4 Training - Medical

0.00 0.00 0.00 0.0 4,516.09 20,000.00 15,483.91 77.4 Paramedic Program

0.00 0.00 0.00 0.0 402.28 5,000.00 4,597.72 92.0 EMT Tuitions

128.71 0.00 (128.71) 0.0 12,307.99 5,346.00 (6,961.99) (130.2)Training - Administration

0.00 0.00 0.00 0.0 734.08 2,000.00 1,265.92 63.3 Food - Training

0.00 0.00 0.00 0.0 1,430.06 2,535.00 1,104.94 43.6 Vehicle Repairs

0.00 0.00 0.00 0.0 22,949.62 16,072.00 (6,877.62) (42.8)Vehicle Supplies, Parts, Tires

0.00 0.00 0.00 0.0 13,842.14 11,616.00 (2,226.14) (19.2)Equipment Testing

0.00 0.00 0.00 0.0 2,619.55 731.00 (1,888.55) (258.4)Communications Equipment Repairs

472.65 0.00 (472.65) 0.0 21,451.59 23,961.00 2,509.41 10.5 Maintenance Contracts

0.00 0.00 0.00 0.0 10,170.81 9,345.00 (825.81) (8.8)Computer Repairs & Service

0.00 0.00 0.00 0.0 15.00 82.00 67.00 81.7 Portable Equipment Repairs

903.80 0.00 (903.80) 0.0 56,819.46 60,580.00 3,760.54 6.2 Building Utilities

395.00 0.00 (395.00) 0.0 17,952.50 29,597.00 11,644.50 39.3 Building Maintenance & Repairs

0.00 0.00 0.00 0.0 13,636.37 15,250.00 1,613.63 10.6 Building Supplies

0.00 0.00 0.00 0.0 3,445.75 0.00 (3,445.75) 0.0 Janitorial Supplies

0.00 0.00 0.00 0.0 5,591.87 10,000.00 4,408.13 44.1 H Lazy F unit

0.00 0.00 0.00 0.0 3,820.00 0.00 (3,820.00) 0.0 Miscellaneous Expenses

0.00 0.00 0.00 0.0 100,000.00 100,000.00 0.00 0.0 Transfer to Capital Projects Fund

0.00 0.00 0.00 0.0 0.00 90,000.00 90,000.00 100.0 Emergency Reserves

13.1 % 0.0 %Total Operating Expenses $0.00 $388,374.37 $2,955,154.00 $2,566,779.63 $(112,958.43)$112,958.43

$(112,638.92)Net Income (Loss) $(112,638.92) 0.0 % $(25,128.00) $445,409.60 $420,281.60 1772.6 %$0.00

of 53

Carbondale & Rural Fire Protection District

2017 Budget

of 53


Date: December 14, 2016 To: Division of Local Government

1313 Sherman Street, Room 521 Denver, Colorado 80203

Attached is a copy the 2017 budget for the Carbondale & Rural Fire Protection District in Garfield, Gunnison and Pitkin Counties, submitted pursuant to Section 29-1-113, C.R.S. This budget was adopted on December 14, 2016. If there are any questions on the budget, please contact Ron Leach or Jenny Cutright at (970) 963-2491 and 300 Meadowood Drive, Carbondale, Colorado 81623. I, Eugene K. Schilling, President, hereby certify that the enclosed is a true and accurate copy of the 2017 Adopted Budget of the Carbondale & Rural Fire Protection District. __________________________ Eugene K. Schilling President, Board of Directors

of 53


Carbondale & Rural Fire Protection District 2017

Budget Message

1. Important Features of the Budget

The District has certified a mill levy of 7.653 mills ($2,643,070) to balance the budget for general operating expenses in 2017. The amount levied for general operating expenses includes $62,894 to be transferred to the District’s Volunteer Firefighter’s Pension Fund that represents the value of .182 mills. The District will apply for state matching funds from the State of Colorado to help fund its Volunteer Firefighters Pension Fund for 2016. The District is transferring and appropriating $100,000 from the operating fund to the Capital Projects Fund to fund necessary equipment replacement items. The District entered into a Loan Agreement for $900,000 with Alpine Bank in 2012 for the purchase of two new fire trucks. The amount to be expended in 2016 for the Lease Purchase agreement is $102,036. The District maintains an impact fee program which imposes certain fees on new development which is used to further fund needed capital projects needed as a result of new growth in the District. The District has broken down the General Fund budget into five divisions to provide as much detail and transparency as possible. Each division includes the 2017 goals unique to that division. See attached Appendix A. The District has certified a mill levy of 1.815 mills ($626,682) to balance the budget for outstanding bonds and interest in 2017. In 2007, the District refunded & refinanced all its outstanding general obligation bonds (Series 2007).

of 53


2. Service Description The District provides fire protection and emergency medical services, including advanced cardiac life support, to a 320 square mile area in parts of Garfield, Pitkin and Gunnison counties. The District maintains 5 fire stations and 26 pieces of emergency apparatus. There are 18 paid staff positions in the District supplemented by 65 volunteer firefighters and emergency medical technicians. The District’s ambulances provide advanced life support medical services to the residents and visitors of the District. The District provides a Fire Prevention Program managed by a professional Fire Marshal. All subdivision plans are reviewed by the fire marshal and comments made to the appropriate county planning department throughout the subdivision process. The District has adopted the 2009 version of the International Fire Code. The District maintains a Training Program managed by a professional Training Officer which includes certification programs for Fire Fighting, Emergency Medical Services, Hazardous Materials and Incident Command System. 3. Budgetary Basis of Accounting The budgetary basis of accounting used by the District is a modified accrual basis.

of 53

Form DLG 70 (rev 10/14) Page 1 of 4

County Tax Entity Code DOLA LGID/SID / CERTIFICATION OF TAX LEVIES for NON-SCHOOL Governments

TO: County Commissioners1 of Garfield County , Colorado. On behalf of the Carbondale & Rural Fire Protection District ,

(taxing entity)A

the Board of Directors (governing body)

B

of the Carbondale & Rural Fire Protection District (local government)

C

Hereby officially certifies the following mills to be levied against the taxing entity’s GROSS assessed valuation of:

$ 345,363,930 (GROSS

D assessed valuation, Line 2 of the Certification of Valuation Form DLG 57

E)

Note: If the assessor certified a NET assessed valuation (AV) different than the GROSS AV due to a Tax Increment Financing (TIF) AreaF the tax levies must be calculated using the NET AV. The taxing entity’s total property tax revenue will be derived from the mill levy multiplied against the NET assessed valuation of:

$

(NETG

assessed valuation, Line 4 of the Certification of Valuation Form DLG 57) USE VALUE FROM FINAL CERTIFICATION OF VALUATION PROVIDED

BY ASSESSOR NO LATER THAN DECEMBER 10 Submitted: 12/14/2016 for budget/fiscal year 2017 . (not later than Dec. 15) (mm/dd/yyyy) (yyyy)

PURPOSE (see end notes for definitions and examples) LEVY2 REVENUE2

1. General Operating ExpensesH 7.653 mills $ 2,643,070

2. <Minus> Temporary General Property Tax Credit/ Temporary Mill Levy Rate ReductionI < > mills $ < >

SUBTOTAL FOR GENERAL OPERATING: 7.653 mills $ 2,643,070

3. General Obligation Bonds and InterestJ 1.815 mills $ 626,682

4. Contractual ObligationsK mills $

5. Capital ExpendituresL mills $

6. Refunds/AbatementsM 0.015 mills $ 5,286

7. OtherN (specify): mills $

mills $

TOTAL: [ Sum of General Operating Subtotal and Lines 3 to 7 ] 9.483 mills $ 3,275,038

Contact person: (print) Jenny Cutright

Daytime phone: ( 970 ) 963-2491

Signed: Title: Secretary/Treasurer

Include one copy of this tax entity’s completed form when filing the local government’s budget by January 31st, per 29-1-113 C.R.S., with the Division of Local Government (DLG), Room 521, 1313 Sherman Street, Denver, CO 80203. Questions? Call DLG at (303) 864-7720.

1 If the taxing entity’s boundaries include more than one county, you must certify the levies to each county. Use a separate form for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution. 2 Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of Form DLG57 on the County Assessor’s FINAL certification of valuation).

of 53


CERTIFICATION OF TAX LEVIES, continued THIS SECTION APPLIES TO TITLE 32, ARTICLE 1 SPECIAL DISTRICTS THAT LEVY TAXES FOR PAYMENT OF GENERAL OBLIGATION DEBT (32-1-1603 C.R.S.). Taxing entities that are Special Districts or Subdistricts of Special Districts must certify separate mill levies and revenues to the Board of County Commissioners, one each for the funding requirements of each debt (32-1-1603, C.R.S.) Use additional pages as necessary. The Special District’s or Subdistrict’s total levies for general obligation bonds and total levies for contractual obligations should be recorded on Page 1, Lines 3 and 4 respectively. CERTIFY A SEPARATE MILL LEVY FOR EACH BOND OR CONTRACT: BONDSJ: 1. Purpose of Issue: Refund a Portion of GO Bond – Series 2004 Series: 2007

Date of Issue: 9/27/2007 Coupon Rate: 4.0% Maturity Date: 12/1/2017 Levy: 1.815 Revenue: $626,682

2. Purpose of Issue: Series:

Date of Issue: Coupon Rate: Maturity Date: Levy: Revenue:

CONTRACTSK: 3. Purpose of Contract: Title:

Date: Principal Amount: Maturity Date: Levy: Revenue:

4. Purpose of Contract: Title:


Use multiple copies of this page as necessary to separately report all bond and contractual obligations per 32-1-1603, C.R.S.

of 53



TO: County Commissioners1 of Gunnison County , Colorado. On behalf of the Carbondale & Rural Fire Protection District ,

(taxing entity)A


B


C


$ 345,363,930 (GROSS


E)


$

(NETG












mills $



Daytime phone: ( 970 ) 963-2491




of 53











of 53



TO: County Commissioners1 of Pitkin County , Colorado. On behalf of the Carbondale & Rural Fire Protection District ,

(taxing entity)A


B


C


$ 345,363,930 (GROSS


E)


$

(NETG












mills $



Daytime phone: ( 970 ) 963-2491




of 53











of 53

RESOLUTION TO ADOPT BUDGET RESOLUTION NO. 2016-007

(Pursuant to 29-1-108, C.R.S.)

A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR EACH FUND AND ADOPTING A BUDGET FOR THE CARBONDALE & RURAL FIRE PROTECTION DISTRICT, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2017, AND ENDING ON THE LAST DAY OF DECEMBER, 2017.

WHEREAS, the Board of Directors of the Carbondale & Rural Fire Protection District has appointed Ron Leach, District Chief and Budget Officer, to prepare and submit a proposed budget to said governing body at the proper time; and

WHEREAS, Ron Leach, has submitted a proposed budget to this governing body on October 12, 2016 for its consideration, and;

WHEREAS, upon due and proper notice, published and posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place, public hearings were held on November 9, 2016 and December 14, 2016, and interested taxpayers were given the opportunity to file or register any objections to said proposed budget, and;

WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues or planned to be expended from reserves/fund balances so that the budget remains in balance, as required by law,

NOW, THEREFORE BE IT RESOLVED BY THE Board of Directors of Carbondale & Rural Fire Protection District, Colorado: Section 1. That the budget, as submitted, amended, and summarized by fund, hereby is approved and adopted as the budget of the Carbondale & Rural Fire Protection District for the year stated above. Section 2. That the budget hereby approved and adopted shall be signed by the President and Secretary/Treasurer and made a part of the public records of the District. ADOPTED, this 14th day of December, A.D., 2016

_________________________________ Eugene K. Schilling, President

Attest: _________________________________

Louis E. Eller, Jr., Secretary/Treasurer

of 53

RESOLUTION TO SET MILL LEVIES RESOLUTION NO. 2016-008

(Pursuant to 39-5-128, C.R.S. and 39-1-111, C.R.S.) A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 2017, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE CARBONDALE & RURAL FIRE PROTECTION DISTRICT, COLORADO, FOR THE 2017 BUDGET YEAR.

WHEREAS, the Board of Directors of the Carbondale & Rural Fire Protection District has adopted the annual budget in accordance with the Local Government Budget Law, on December 14, 2016 and;

WHEREAS, the amount of money necessary to balance the budget for general operating purposes from property tax revenue is $2,580,176.00, and;

WHEREAS, the amount of money necessary to balance the budget for pension purposes is $62,894.00 , and;

WHEREAS, the amount of money necessary to balance the budget for voter-approved

bonds and interest is $626,682.00 , and; WHEREAS, the amount of money necessary to balance the budget for abated taxes is

$5,286.00 , and;

WHEREAS, the 2017 valuation for assessment for the Carbondale & Rural Fire Protection District as certified by the County Assessors is $345,363,930.00.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CARBONDALE & RURAL FIRE PROTECTION DISTRICT, COLORADO: Section 1. That for the purpose of meeting all general operating expenses of the Carbondale & Rural Fire Protection District during the 2017 budget year, there is hereby levied a tax of 7.471 mills upon each dollar of the total valuation for assessment of all taxable property within the Carbondale & Rural Fire Protection District for the year 2017. Section 2. That for the purpose of meeting all pension expenses of the Carbondale & Rural Fire Protection District during the 2017 budget year, there is hereby levied a tax of 0.182 mills upon each dollar of the total valuation for assessment of all taxable property within the Carbondale & Rural Fire Protection District for the year 2017. Section 3. That for the purpose of meeting payments for the bonds and interest of the Carbondale & Rural Fire Protection District during the 2017 budget year, there is hereby levied a tax of 1.815 mills upon each dollar of the total valuation for assessment of all taxable property within the Carbondale & Rural Fire Protection District for the year 2017.

of 53

RESOLUTION TO SET MILL LEVYS, No. 2016-008 PAGE 2 Section 5. That for the purpose of meeting all abated taxes the Carbondale & Rural Fire Protection District during the 2017 budget year, there is hereby levied a tax of 0.015 mills upon each dollar of the total valuation for assessment of all taxable property within the Carbondale & Rural Fire Protection District for the year 2017. Section 6. That the Secretary/Treasurer, is hereby authorized and directed to immediately certify to the County Commissioners of Garfield, Pitkin and Gunnison Counties, Colorado, the mill levies for the Carbondale & Rural Fire Protection District as hereinabove determined and set, or be authorized and directed to certify to the County Commissioners of Garfield, Pitkin & Gunnison Counties, Colorado the mill levies for the Carbondale & Rural Fire Protection District as hereinabove determined and set, but as recalculated as needed upon receipt of the final (December) certification of valuation from the county assessors in order to comply with any applicable revenue and other budgetary limits. ADOPTED this 14th day of December A.D. 2016

_____________________________ Eugene K. Schilling, President

Attest: __________________________________


of 53

RESOLUTION TO APPROPRIATE SUMS OF MONEY RESOLUTION NO. 2016-009

(Pursuant to 29-1-108, C.R.S.) A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND SPENDING AGENCIES, IN THE AMOUNTS AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE CARBONDALE & RURAL FIRE PROTECTION DISTRICT, COLORADO, FOR THE 2017 BUDGET YEAR.

WHEREAS, the Board of Directors has adopted the annual budget in accordance with the Local Government Budget Law, on December 14, 2016, and;

WHEREAS, the Board of Directors has made provision therein for revenues in the amount equal to or greater than the total proposed expenditures as set forth in said budget, and;

WHEREAS, it is not only required by law, but also necessary to appropriate the revenues and reserves or fund balances provided in the budget to and for the purposes described below, thereby establishing a limitation on expenditures for the operations of the Carbondale & Rural Fire Protection District. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CARBONDALE & RURAL FIRE PROTECTION DISTRICT, COLORADO: Section 1. That the following sums are hereby appropriated from the revenue of each fund, to each fund, for purposes stated:

General Fund Current Operating Expenses $2,989,847.00 Capital Outlay $ 0.00 Debt Service $ 0.00

TOTAL GENERAL FUND $2,989,847.00

Pension Fund Current Operating Expenses $ 298,000.00 Capital Outlay $ 0.00 Debt Service $ 0.00

TOTAL PENSION FUND $ 298,000.00

Bond Fund Current Operating Expenses $ 0.00 Capital Outlay $ 0.00 Debt Service $ 627,100.00

TOTAL BOND FUND $ 627,100.00

of 53

RESOLUTION TO APPROPRIATE SUMS OF MONEY, No. 2016-009 PAGE 2 Capital Projects Fund

Current Operating Expenses $ 0.00 Capital Outlay $ 259,536.00 Debt Service $ 0.00

TOTAL CAPITAL PROJECTS FUND $ 259,536.00

ADOPTED this 14th day of December A.D. 2016


Attest: __________________________________


of 53

CARBONDALE & RURAL FIRE PROTECTION DISTRICT RESOLUTION NO. 2016-010 A RESOLUTION DESIGNATING ALL YEAR-END FUND BALANCES AS A "RESERVE INCREASE"

WHEREAS, the Carbondale & Rural Fire Protection District is required to prepare an annual budget; and

WHEREAS, the Board of Directors of the Carbondale & Rural Fire Protection District has considered the provisions of Article X, Section 20, of the Colorado Constitution and has attempted to comply with the terms thereof; and

WHEREAS, the Board of Directors finds that it is appropriate to approve a resolution setting forth the intentions of the Board regarding such year-end fund balances for the year 2016

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carbondale & Rural Fire Protection District that any and all year-end fund balances shall be considered a "reserve increase" and therefore a part of 2016 "fiscal year spending" within the meaning of Article X, Section 20(2)(e), of the Colorado Constitution.

READ, APPROVED, AND ADOPTED this 14th day of December, 2016.

CARBONDALE & RURAL FIRE PROTECTION DISTRICT

By: __________________________ Eugene K. Schilling, President

ATTEST: ______________________________ Louis E. Eller, Jr., Secretary/Treasurer

of 53

RESOLUTION FOR SUPPLEMENTAL BUDGET AND APPROPRIATION RESOLUTION NO. 2016-011

(Pursuant to 29-1-109, C.R.S.) A RESOLUTION APPROPRIATING ADDITIONAL SUMS OF MONEY TO DEFRAY EXPENSES IN EXCESS OF AMOUNTS BUDGETED FOR THE CARBONDALE & RURAL FIRE PROTECTION DISTRICT, COLORADO.

WHEREAS, the Carbondale & Rural Fire Protection District received unanticipated grant funds and utilized some of its reserve funds in the year 2016,

NOW, THEREFORE, be it resolved by the Board of Directors of the Carbondale & Rural

Fire Protection District, Colorado; Section 1. That the 2016 appropriation for the Capital Projects Fund is hereby

increased from $ 240,636.00 to $ 319,642.00 for the following purpose: Unanticipated costs for fire equipment, medical equipment and vehicles

ADOPTED this 14th day of December A.D. 2016.


Attest: __________________________________


of 53

GENERAL FUND 2017page 1 of 312/14/2016

2015 2016 2017Audit Estimate Budget

RESERVE BALANCE JAN 1 1,541,615 1,058,614 1,269,698

REVENUES

TaxesProperty Tax 1,561,276 2,548,456 2,580,176Abated Tax 9,129 8,370 4,868Specific Ownership Tax 123,221 129,000 125,000Penalties & Interest 5,700 5,946 5,500Delinquent Tax 0 2,742 1,000 Total Taxes 1,699,326 2,694,514 2,716,544

Other RevenueAmbulance Service 240,496 222,621 225,000Building Rentals 6,500 5,125 9,000Earnings on Deposits 66 100 100Grants & Contributions 7,119 3,000 0Miscellaneous 11,806 7,300 4,000Sale of Assets 0 0 0Training Reimbursements 589 500 500Wildfire Contracts 4,245 82,601 10,000Special Event Contracts 0 9,176 7,000 Total Other Revenue 270,821 330,422 255,600

TOTAL REVENUE 1,970,147 3,024,936 2,972,144

of 53

GENERAL FUND 2017page 2 of 3


EXPENDITURES PersonnelWages 1,321,163 1,355,054 1,482,174Wildfire Contract Wages 0 12,188 5,000Seasonal Staffing 0 117,573 65,000Special Event Wages 0 6,639 5,000Health Benefits 327,574 335,000 395,440Pension Benefits 114,831 120,000 134,263457 Contribution 9,568 11,290 13,314Work Comp 57,068 70,730 72,710Volunteer Incentive 12,075 15,000 26,813Volunteer Dinner Program 5,198 9,000 9,252Payroll Tax, Medicare 25,559 33,422 21,637Board Members Pay 2,850 8,000 8,000Disability 33,987 31,383 35,819Unemployment Insurance 3,326 3,745 4,579 Total Personnel 1,913,199 2,129,024 2,279,001

AdministrationInsurance 46,965 60,000 61,680Treasurer's Fees 36,283 61,940 63,674Abated Taxes 1,637 2,000 2,000Supplies & Expenses 15,586 14,341 14,392Accounting 10,100 12,050 10,950Legal 31,462 20,553 30,840Dues & Subscriptions 5,541 5,888 7,196Fuel 12,785 8,762 12,023Freight & Postage 2,123 1,405 2,134Computer Supplies 193 1,300 1,000Fire/EMS Prevention 482 5,186 5,000Meetings 150 3,253 2,000Election 10,330 1,258 15,000Emergency Management 0 1,000 1,000Master Plan 92,693 1,500 2,000Public Outreach 0 13,641 7,500 Total Administrative 266,330 214,077 238,390

Fire FightingSupplies/Expenses 14,694 22,457 40,000Fuel 2,724 1,883 2,867Incident Resources 1,678 1,884 1,935Incident Food 0 1,000 1,365Wildfire Expenses 5,891 30,000 2,056 Total Fire Fighting 24,987 57,225 48,223

EMSSupplies/Expenses 34,155 35,516 38,000Infection Control 0 0 1,000Fuel 4,859 2,948 4,618Physician Advisor 3,500 3,500 4,000 Total EMS 42,514 41,964 47,618

of 53

GENERAL FUND 2017page 3 of 3


EXPENDITURES

CommunicationsTelephone Service 14,493 13,666 15,150Cell Phones 3,314 2,620 3,213Supplies/Expenses 8,170 7,827 9,202Communications Center 4,788 14,691 10,000 Total Communications 30,765 38,803 37,564

TrainingMedical 2,166 10,000 23,130Fire 5,980 12,000 17,476Administration 700 13,000 5,496EMT Tuitions 2,165 5,000 5,140Paramedic Program 0 10,000 10,000Food 1,272 1,000 2,056 Total Training 12,283 51,000 63,298

EquipmentVehicle Repairs, Outside 4,504 1,560 2,606Vehicle Supplies, Parts, Tires 15,961 22,932 19,000Equipment Testing 10,358 15,101 15,000Communications Equipment 652 2,858 2,000Maintenance Contracts 21,823 23,961 24,632Computers Repairs/Service 8,971 9,200 14,037Portable Equipment 73 100 100 Total Equipment 62,342 75,711 77,375

BuildingsUtilities 64,697 59,499 62,276Maintenance & Repairs 18,587 18,071 30,426Supplies 9,480 17,888 15,677H Lazy F Unit 0 5,592 0 Total Buildings 92,764 101,049 108,379

MiscellaneousTABOR Emergency Reserves 0 0 90,000Other Miscellaneous 7,964 5,000 0 Total Miscellaneous 7,964 5,000 90,000

TOTAL EXPENDITURES 2,453,148 2,713,853 2,989,847

Transfer to CPF 0 100,000 100,000Sale of Assets 0 0 0

Reserve Balance 12/31 GF 1,058,614 1,269,698 1,151,995 Reserve Balance 12/31 CPF 651,935 595,788 576,875

Total Reserves 1,710,549 1,865,486 1,728,870

Restricted Funds 646,241 544,203 442,165Unrestricted Funds 1,064,308 1,231,283 1,184,667

of 53

CAPITAL PROJECTS FUND 201612/14/2016


Reserve Balance Jan 1 793,629 651,935 595,788 REVENUES

Impact Fees 28,470 23,360 94,970Earnings on Deposits 155 200 200Grants 0 55,935 45,453Miscellaneous 0 0 0Debt Proceeds 0 0 0

TOTAL REVENUE 28,625 79,495 140,623

EXPENDITURES

Loan Payments, New Trucks 102,038 102,036 102,036Fire Equipment 44,008 60,000 44,500Station Improvements 0 12,288 10,000Communications Equipment 14,368 11,818 10,000Training Equipment 0 8,000 10,000Medical Equipment 0 62,000 5,000Office Equipment 1,726 13,500 3,000Station Equipment 704 0 0Vehicles 0 40,000 65,000Lease, Copier 7,475 10,000 10,000Misc 0 0 0

TOTAL EXPENDITURES 170,319 319,642 259,536

Sale of Assets 0 84,000 0Transfer from Gen Fund 0 100,000 100,000

Reserve Balance 12/31 651,935 595,788 576,875

of 53

BOND FUND 201712/14/2016


Reserve Balance Jan 1 111,224 116,251 121,913 REVENUES

TaxesProperty Tax 623,012 623,438 626,682Abated Tax 2,488 2,062 418 Total Taxes 625,500 625,500 627,100

Other RevenueEarnings on Deposits 215 614 300Miscellaneous 0 0 0 Total Other Revenue 215 614 300

TOTAL REVENUE 625,715 626,114 627,400

EXPENDITURESTreasurer Fees 14,588 14,052 18,5002007 Bond Issue, Principal 70,533 334,465 445,0002007 Bond Issue, Interest 535,267 271,335 163,000Fiscal Agents Fees 300 600 600Refunding Fee 0 0 0Miscellaneous 0 0 0

TOTAL EXPENDITURES 620,688 620,452 627,100

Reserve Balance 12/31 116,251 121,913 122,213

of 53

PENSION FUND 201712/14/2016


Reserve Balance Jan 1 2,211,855 2,171,800 2,178,247 REVENUES

TaxesProperty Tax 64,140 55,403 62,894 Total Taxes 64,140 55,403 62,894

Other RevenueFPPA Matching Funds 64,636 57,354 49,863Earnings on Deposits 55,928 130,795 0Miscellaneous 1,492 0 0 Total Other Revenue 122,056 188,149 49,863

TOTAL REVENUE 186,196 243,552 112,757

EXPENDITURESFPPA Fees & Expenses 21,348 18,205 20,000Treasurer Fees 1,492 1,246 2,000Benefits 184,500 200,000 250,000Disability Insurance 18,565 17,308 25,000Fidelity Bond 346 346 1,000Miscellaneous 0 0 0 TOTAL EXPENDITURES 226,251 237,105 298,000

Reserve Balance 12/31 2,171,800 2,178,247 1,993,004

of 53


2017 Budget

Division Based

Attachment A

of 53

Carbondale & Rural Fire Protection District Organizational Chart

Citizens

Board of Directors

Fire Chief

Operations Division

Training Division

Prevention Division

Maintenance Division

Administration Division

of 53

Carbondale & Rural Fire Protection District 2017 General Fund Budget

Operations Division Objectives

The Operations Division conducts the tactical operations involved with the district’s core mission of providing fire suppression and emergency medical services to the residents and visitors of the district. The Operations Division also conducts the tactical operations involved with the various special events occurring within the district throughout the year. The Operations Division is supervised by the Deputy Chief of Operations who reports directly to the Fire Chief. Personnel in the operations division include 14 full time employees and 65 volunteers. Levels of certification vary widely among the personnel in the operations division & levels of participation vary widely among the volunteers. The Operations Division operates under the Incident Command System and utilizes various ICS principals and features such as: management by objectives, span of control of personnel and unity of command. The Deputy Chief of Operations has identified the following objectives to be funded by the 2017 General Fund budget.

• Ensure the Safety of All CRFPD Personnel • Ensure High Standard of Care • Enhance & Maintain a Quality Volunteer Force

- Development and Implementation of “Hiring Process” for new volunteer members - Development and implementation minimum requirements for volunteer members - Establish funding mechanism for volunteer incentive (Retention), such as LOSAP

program, “Nominal Pay” for volunteers performing shifts, in-station and at outlying stations

- Establish funding mechanism for other volunteer incentive programs, such as uniform allowance, and call based pay (nominal pay)

• Full-time minimum staffing (48/96 shifts) of 6 personnel - Total cost $498,000 Not Funded

• Ensure adequate and compliant PPE for all CRFPD members - Purchase new PPE for CRFPD members and reorganization of volunteer roster. Total

cost $30,000. This includes all types of PPE. Funded in Capital Projects Fund • Provide reliable, up-to-date firefighting and EMS supplies and equipment at all stations.

- Purchase new swiftwater and technical rescue equipment and gear. Cost $25,000 Funded in General Fund

- Purchase LifePak 15 Cost $35,200 Not Funded - Purchase Stryker Power Cot and Power Load system for ambulance Cost: $42,000

Not Funded - Firefighting equipment and supplies. Cost $25,000 Funded in General and Capital

Projects Fund

of 53

- Purchase 20 new pagers. Cost $10,000 Funded for 10 pagers in General Fund - Purchase 10 fire shelters. Cost $4,500 Funded in Capital Projects Fund

• Develop the volunteer responder program to provide 3 firefighter/EMTs on duty on each of the 3 shifts to enable adequate staffing of first response for all types of incidents

• Develop the district’s recruitment program for the outlying stations, especially in the south end of the district including training programs specific to these areas. Provide equipment for 10 new recruits (This is part of the above mentioned volunteer program) - Estimated Cost: $20,000

of 53


Operations Division Line Item Budget

2017

EXPENDITURES Budget

Personnel Wages 964,910

Health Benefits 235,678 Pension Benefits 76,740 457 Contributions 7,518 Work Comp 33,965 Payroll Tax, Medicare 18,021 Disability 29,603 Unemployment Insurance 2,895 Total Personnel 1,369,330

Fire Fighting Supplies/Expenses 40,000

Fuel 2,867 Incident Resources 1,935 Incident Food 1,365 Wildfire Expenses 2,056 Total Fire Fighting 48,223

EMS Supplies/Expenses 38,000

Infection Control 1,000 Fuel 4,618 Physician Advisor 4,000 Total EMS 47,618

TOTAL OPERATIONS DIVISION 1,465,171

of 53


Administration Division Objectives

The Administration Division consists of 3 full time employees including the Fire Chief, Financial Director/Human Resource Director and the Office Manager. The Administration Division performs all of the clerical, financial management & human resource functions associated with the district. All elections, including tabor tax issues as well as the biannual board of director’s election, are organized and conducted by the administration division. All financial responsibilities associated with the district are handled within the administration division including, but not limited to: accounts payable, accounts receivable, annual budget preparation, audit preparation, grant applications, payroll, and volunteer pension fund administration. Additionally the administration division administers the ambulance billing program. Medicare coding, insurance billings and collection efforts are part of the ambulance billing program. Reporting the status of accounts to the board of directors is also completed monthly. Ambulance patient care report training for operations personnel is also provided. Reception services including telephone answering and walk in customer relations and information is also handled by the administration division. General office management including the ordering of office supplies is also handled through the administration division. The administration division is the “grease that keeps the organization running smoothly”. The Financial Manager/Human Resources Director has provided the following objectives to be funded by the 2017 General Fund Budget.

• Maintain a minimum $1.5 million reserve balance • Seek out and apply for grants including, but not limited to, Garfield County Federal

Mineral Lease District, DOLA, Assistance to Firefighters, Colorado Department of Public Health, Colorado Division of Fire Prevention and Control and CREATE grants

• Seek wildfire assignments for district engines while ensuring adequate district coverage and monitoring local wildfire conditions

• If the Board of Directors decide to hold a November 2017 election, have it be successful • Continue working with Western Slope Health Care Group to find was to keep insurance

premiums low. • Work with other divisions on the District’s public outreach, including social media • Coordinate with district staff in anticipation of 2017 ISO review

of 53


Administration Division Line Item Budget

2017

EXPENDITURES Budget


Health Benefits 74,488 Pension Benefits 25,969 457 Contributions 2,013 Work Comp 4,437 Payroll Tax, Medicare 3,765 Board Members Pay 8,000 Disability 1,683 Unemployment Insurance 779 Total Personnel 380,822

Insurance 61,680 Treasurer's Fees 63,674 Abated Taxes 2,000 Supplies & Expenses 14,392 Accounting 10,950 Legal 30,840 Dues & Subscriptions 7,196 Fuel 12,023 Freight & Postage 2,134 Computer Supplies 1,000 Meetings 2,000 Election 15,000 Emergency Management 1,000 Master Plan 2,000 Public Outreach 7,500 Volunteer Incentive 26,813 Volunteer Dinner Program 9,252 Total Administration 269,455

TABOR Emergency Reserves 90,000 Other Miscellaneous 0 Total Other 90,000

TOTAL ADMINISTRATION DIVISION 740,277

of 53


Maintenance Division Objectives

The Maintenance Division consists of 2 full time employees charged with repairing and maintaining 22 emergency vehicles, 6 fire stations and all the portable equipment associated with the district. The maintenance division plows all the snow at the district’s stations each winter saving the district $10,000 annually. Preventive maintenance and repair of all fire district vehicles and equipment is vital for the safety of our personnel. Fire equipment is operated under extreme conditions and failure of the equipment can have significant consequences.

• Maintain the District fleet • Maintain the District buildings • Support all District operations as needed • 2017 Maintenance Funding Needs:

- Ward Diesel Filter (3). Cost $9,500 each - Station 81/84 Riding Lawnmower (2). Cost $3,000 each - Station 81 Polaris Ranger (plowing, rescue). Cost $15,000 - Station 84 Paint exterior of crew quarters building. Cost $5,000 - Station 81 Parking lot resurfacing. Cost $50,000 - Station 81 Parking lots resealing. Cost $3,000 - Station 83 Overhead door replacement. Cost $5,000 - Station 83 Furnace replacement. Cost $2,000 - Station 84 Foundation leak repair, in house. Cost $2,000 - Station 85 Paint exterior woodwork. Cost $3,600 - Opticom 1 needed @ Hwy 82 & CR 154. Cost. $3,000 - Station 82 Storage Sheds (2). Cost $4,000 - Station 82 Furnace Replacement (bays). $3,000 - Station 81 Carpet replacement. Cost $3,000 - Station 81 HQ kitchen stove pilot light replacement (in house). Cost $1,000 - Station 81 Archive room expansion. Cost $5,000 - Station 84 Repaint wooden fence. Cost $1,850 - Stations 81/84 New riding lawnmower. Cost $3,000 (each) - Station 81 Motion sensor switches in bathrooms (in house). Cost $1,000 - Station 81 Ballast replacement. Cost $500 - Station 81 Furnace replacement. Cost $6,000 - Station 82 Exterior paint. Cost $5,000

of 53


Maintenance Division

Line Item Budget

2017 EXPENDITURES Budget

Personnel Wages 149,851Health Benefits 32,121Pension Benefits 13,282457 Contributions 955Work Comp 2,368Payroll Tax, Medicare 2,173Disability 974Unemployment Insurance 450 Total Personnel 202,173

Communications Telephone Service 15,150Cell Phones 3,213Supplies/Expenses 9,202Communications Center 10,000 Total Communications 37,564

Equipment Vehicle Repairs, Outside 2,606Vehicle Supplies, Parts, Tires 19,000Equipment Testing 15,000Communications Equipment 2,000Maintenance Contracts 24,632Computers Repairs/Service 14,037Portable Equipment 100 Total Equipment 77,375

Buildings Utilities 62,276Maintenance & Repairs 30,426Supplies 15,677H Lazy F Unit 0 Total Buildings 108,379

TOTAL MAINTENANCE DIVISION 425,490

of 53


Training Division Objectives

The Training Division consists of 1 full time employee, the Training Coordinator. The Training Coordinator is assisted by other members of the paid staff with the instructional component of the district training programs. The Office Manager assists the Training Coordinator with the administration component of the district training programs. All district personnel, paid and volunteer alike, have different training needs and requirements. Some personnel need certain continuing education credits to maintain their professional certifications. Goals:

• Establish a plan for the development and funding of a District training facility. • To the best of our abilities provide meaningful continuing education training in EMS,

Fire, Rescue, Incident Management and Urban Interface/ Wildland firefighting. The District’s goal is to maintain and elevate the District’s readiness to respond to all such incidents while training to national standards.

• To the best of our abilities support members professional development in their pursuit of higher education in advanced level EMS, Fire and Officer certifications and training.

• Provide an appropriate level of training program staffing to meet these objectives. • Plan for and implement the Training Program recommendations outlined in the District’s

Master Plan. Objectives:

• Complete a Firefighter 2 course for the CRFPD members - Estimated Cost: $6,000

• Host bi-monthly Firefighting continuing education training classes utilizing paid staff personnel - Estimated Cost: $2,000

• Complete a hazardous Materials Operations course for Firefighter 1 graduates and other CRFPD members - Estimated cost: $1000-$3000

• Complete a CPR Refresher class for all district personnel. - Estimated Cost: $650

• Provide BLS instructor training for 2-4 new CPR/ AED District instructors. - Estimated cost $500- $1000

• Conduct or contract out a Wildland Firefighter Type 1 S131 course. - Estimated cost $500- $2000

• Provide Driver Engineer training to CRFPD members. - Estimated cost $400

• Conduct continuing ICS education for District members. - Estimated cost $500

• Host EMS continuing education training classes utilizing paid staff personnel. - Estimated Cost: $2,100

of 53

• Provide EMT-B scholarships to volunteer personnel. - Estimated Cost: $1300 each

• Provide EMT-Intermediate scholarships to CRFPD personnel. - Estimated Cost: $3500 each

• Provide Paramedic scholarships to CRFPD personnel. - Estimated Cost: $20,000 each

• Upgrade Wildland Urban Interface capabilities through support of 4 members to Colorado Wildland Fire and Incident Management Academy.

- Estimated Cost: $6800 • Provide scholarship opportunities for members to attend Colorado State Firefighters

conference, Colorado EMS conference and other advanced level trainings. - Estimated cost $2500-$6000

• Funded $63,298 in General Fund

of 53


Training Division Line Item Budget

2017

EXPENDITURES Budget


Health Benefits 26,577 Pension Benefits 8,656 457 Contributions 866 Work Comp 3,047 Payroll Tax, Medicare 1,255 Disability 2,924 Unemployment Insurance 260 Total Personnel 130,144

Medical 23,130 Fire 17,476 Administration 5,496 EMT Tuitions 5,140 Paramedic Program 10,000 Food 2,056 Total Training 63,298

TOTAL TRAINING DIVISION 193,442

of 53


Prevention Division Objectives

• Plan/Code Review

- Continue coordination of 2015 edition “International” code adoption with Garfield County and the Town of Carbondale. Purchase electronic version of 2015 edition codes.

- Attend training code and standard training provide by the Colorado Chapter Education Institute.

• Building Preplanning & Inspections - Continue to expand “New World” database for preplans and inspections.

• Public Education - Plan, organize, coordinate and direct fire prevention public education programs.

Purchase additional materials necessary for public education. • Wildland Fire Mitigation & Source Water Protection

- Assist citizens and property owner associations with wildland fire mitigation planning, and access to state and federal grant funds.

• Hydrants & Water System Testing - Conduct fire flow testing as necessary and maintain records of flow tests for water

systems within the district. - Assist and coordinate with district staff to conduct regular testing and inspection

of fire hydrants and maintain appropriate records. • Geographical Information Systems / Mapping

- Update maps and address information for incident response. - Continue to develop additional “tablet” based maps for first due response units.

• Emergency Communications - Provide 800 MHz radio base stations for HQ, Station 82, Station 83, Station 84

and Station 85. - Replace 10 portable 800 MHz shift radios with new Motorola “APX” model

portable radios. - Replace 5 mobile “Astro” model radios with new Motorola “APX” model mobile

radios. - Provide mobile data equipment for first due apparatus in order to provide

transmission of cardiac monitor data and to improve mapping and location capabilities.

- Continue to evaluate and provide for redundant emergency notification and two way radio communications for District personnel.

- Evaluate adequacy of KNOX key retention system and provide for compatibility with 800 MHz DTR radio system.

• Records Management - Continue to evaluate EMS records management systems compatible with State of

Colorado NEMSIS 3.0 requirements and Fire District EMS billing software.

of 53


2017 General Fund Budget Prevention Division Line Item Budget

2017

EXPENDITURES Budget


Health Benefits 26,577 Pension Benefits 9,616 457 Contributions 962 Work Comp 3,385 Payroll Tax, Medicare 1,394 Disability 635 Unemployment Insurance 288 Total Personnel 139,023

Fire/EMS Prevention 5,000 Total Other 5,000

TOTAL PREVENTION DIVISION 144,023

of 53


Revenues Line Item Budget

2017

Budget

RESERVE BALANCE JAN 1 1,269,698

REVENUES

Taxes Property Tax 2,580,176

Abated Tax 4,868 Specific Ownership Tax 125,000 Penalties & Interest 5,500 Delinquent Tax 1,000 Total Taxes 2,716,544

Other Revenue Ambulance Service 225,000

Building Rentals 9,000 Earnings on Deposits 100 Grants & Contributions 0 Miscellaneous 4,000 Sale of Assets 0 Training Reimbursements 500 Wildfire Contracts 10,000 Special Event Contracts 7,000 Total Other Revenue 255,600

TOTAL REVENUE 2,972,144

of 53

carbondale & rural fire protection district meeting of the ... · structure fires wildland...

Documents